Kasey Peterson

May 102017
 

The Town of Brookfield

Selectboard Meeting

8 May 2017 at 6:30 P.M.

 Town Clerk’s Office

 

 Present: John Benson, Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Kasey Peterson (Recorder)

 

  1. Call to Order: 6:32 P.M.

 

  1. Adjustments to the Agenda: a letter from Pat Mercier was added to Other Business.

 

  1. Public Comment: none

 

  1. New Business
  2. Kidder, Mr. Benson, and Mr. Kimmel met at the Town Garage at 5:30 p.m. and walked the property lines. Mr. Kidder identified a lot line adjustment that both he and the Selectboard are comfortable with. The corners of the West side of the property were identified and a tape was added where the potential line would run. Mr. Kidder will contact Mr. Young about the Town’s proposal to exchange that portion of land for the outstanding taxes on Mr. Young’s property. Mr. Kidder also indicated that his grandmother would be willing to give up rights to an old unused spring on the property.
  3. Highway
  4. Peck measured Lamson Pond Road and estimated the cost for upgrading the road all the way through. The cost of the material and trucking comes to $86,000 including culverts. It was suggested that if Dan Bohnyak (a resident on the road who was potentially interested in pursuing the upgrade) paid $40,000, the remainder could come from the Town. Upgrading this road would be beneficial to the Highway Department during winter maintenance. A loader is often required to dig out snow drifts because the road cannot be plowed straight through. Mr. Peck will meet with Mr. Bohnyak to discuss the issue.
  5. There are a number of large trees in the Town right-of-way on Eagle Peak Road. There are places where two cars cannot pass. Mr. Peck will identify the trees and Mrs. Peterson will contact the landowners regarding the trees in question, indicate the Town’s interest in pruning or removing them, and offer the wood from the trees to the landowners.
  6. There was discussion regarding Route 65. The road hasn’t been graded because VTrans has not closed that project with the contractor due to issues raised last Fall regarding dust and general road conditions. Mr. Benson will contact John Harrington (of VTrans) and ask that he send someone to inspect the road with Mr. Peck.
  7. Jaron Borg is coming from the Agency of Natural Resources to establish an elevation point on Bear Hill Road so the Town can put the job out for bid for a box culvert. There was discussion regarding the grant and how the Town can pay the portion it is responsible for. It is possible VTrans will accept material costs or services towards the Town’s portion.
  8. During a windstorm last Friday the Fire Department was called out to Halfway Brook Road over downed power and telephone lines. Washington Electric came out and raised their power lines off the road but Fairpoint did not. The road has been closed since. Mrs. Peterson will bring the matter to the attention of the Public Service Board.
  9. There was discussion about how to more accurately track fuel usage at the Town Garage.
  10. Brandon Stevens is scheduled to do the roadside mowing on 19 June. Mr. Peck will contact him and try to get the project moved closer to the 4th of July.
  11. The posts for the guardrails on Northfield Road were purchased last year and will be installed this summer. Some work will also be done on the guardrails at the bottom of Taylor Hill Road.
  12. Kimmel made a motion to accept the Brookfield Community Partnership’s proposed Public Assemblage Permit for a wedding in Pond Village on June 24 as written. Mr. Haggett seconded. 3-0-0.
  13. There was brief discussion over standardizing the pay period of all Town employees by paying everyone biweekly. This idea was ultimately rejected. Mr. Benson made a motion to adopt the Payroll Procedure Policy as written, Mr. Kimmel seconded; 3-0-0. Mrs. Peterson will provide a copy of this policy to each employee.
  14. Audit – none

 

  1. Old Business
  2. Haggett made a motion to approve the minutes of the 24 April meeting. Mr. Kimmel seconded. 3-0-0.
  3. There was discussion concerning the Kirkyard Services Cemetery contract and how many payments should be made over the course of the contract. The payments will be made each month over the life of the contract rather than seasonally.

 

  1. Payroll/AP Warrant
  2. Haggett made a motion to pay the AP Warrants in the amount of $13,278.10, Mr. Kimmel seconded; 3-0-0. Large bills included: White River Valley Ambulance for $6,460.00; Jason’s Handiworks for $2,541.66; Barre City Treasurer for $1,844.36.

 

  1. Other Proper Business –
  2. Mercier sent a letter to the Selectboard reiterating her concerns over the Town right-of-way in front of her home on Lavender Road. Mr. Peck will be setting stakes on the edge of Mrs. Mercier’s property to aid in summer maintenance.  

 

  1. Adjournment – Mr. Kimmel made a motion to adjourn at 8:17 p.m. Mr. Haggett seconded. 3-0-0.

 

Respectfully Submitted,

Kasey Peterson

May 022017
 

The Town of Brookfield

Selectboard Meeting

24 April 2017 at 6:30 PM

 Town Clerk’s Office

Draft Minutes

                         Present: John Benson, Cory Haggett, Jeff Kimmel, Dee Montie, Richard Kidder, Kasey Peterson

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to the Agenda –
  2. E-mail from Brookfield Community Partnership added under other business
  3. Update from Barre Town Ambulance under other business

 

  1. Public Comment – None

 

  1. New Business
  2. Dee Montie began by thanking the Selectboard for appointing her to the Administrative Officer position back in 2004. She has greatly enjoyed working for Brookfield and found the work very interesting. The job was also a good way to meet the people in Town and she highly recommends the position to anyone willing to take it on. Montie provided all of her files related to Town business. Ms. Montie then tendered her resignation effective immediately. She is willing to accept an appointment as Interim Administrative Officer between now and October when she will move to Pennsylvania, but would rather not be compensated for that time. Ms. Montie has also resigned as Brookfield representative to Two-Rivers Ottauquechee Regional Commission.  Jon Binhammer is the alternate representative at this time and Ms. Montie highly recommended Mr. Binhammer as a replacement for her position.  Mr. Benson thanked Ms. Montie for her excellent work over the years and told her that the Selectboard is sorry to see her go. He asked if she had any recommendations for a replacement. A few names were mentioned and discussed. Mr. Benson made a motion to appoint Dee Montie as Interim Administrative Officer. Mr. Kimmel seconded 3-0-0. Mr. Benson suggested that Ms. Montie should continue to be paid for her work in the interim position.
  3. Kidder was present to discuss the Thomas Young property behind the Town Garage. Mr. Kidder is purchasing the land from Mr. Young and wanted to find out what the Town had in mind regarding a potential boundary line adjustment. Mr. Benson explained that the Board was still trying to work out the details of an agreement before approaching Mr. Young with a proposal. The Board may also have to bring the matter to Town Meeting before moving forward. Discussion involved the recent survey done on the property and water rights regarding a spring near the boundary. Water rights to that spring belong to Rose Young and she must be consulted before any line adjustment is completed. Mr. Kidder explained his position and how he came about making an agreement with Mr. Young. Mr. Benson suggested that Mr. Kidder, Road Crew Foreman Ray Peck, and the Selectboard meet and walk the property to determine what works best both for Mr. Kidder and the Town. Mr. Kidder was amenable to the suggestion.  The meeting will be on 8 May at 5:30 at the Town Garage preceding the regularly scheduled Selectboard meeting.
  4. Highway
  5. The Town Garage office addition has been completed. A desk and chair was purchased from State government surplus in Waterbury.
  6. Larry Hebert from Hebert Excavation has given Mr. Peck an excellent price on winter sand. Past contracts for sand were discussed including Brookfield Gravel and a previous agreement with Hebert Excavation. Mr. Benson made a motion to purchase winter sand, delivered, from Hebert Excavation at $11.30 per cubic yard. Mr. Kimmel seconded 2-0-1. Mr. Haggett recused himself due to his family association with Brookfield Gravel.
  7. There are a few places on Eagle Peak Road that have become increasingly dangerous due to trees growing in the right-of-way. The trees in question have not been removed due to the protests of individuals on that road. The situation has changed and the road will be added to the summer project list as a matter of public safety.
  8. Peterson discussed an e-mail from Cemetery Sexton Joe Mangan. Mr. Mangan is working with former Cemetery Commissioner Mike Herold to update the card file and has walked the cemeteries with him to determine boundary lines. Now that Mr. Mangan has spent some time onsite he does not feel a survey is necessary. Mr. Mangan feels that the current priority is repairing broken stones.
  9. Benson made a motion to approve the meeting minutes from the Special Town Meeting, Mr. Kimmel seconded; 2-0-1. Mr. Haggett abstained as he was not present at that meeting.
  10. On 20 April the auditors met with Mr. Haggett and Mr. Kimmel in a properly warned meeting. Also present at that meeting were Teresa Godfrey in her role as Town Treasurer, and Administrative assistant Kasey Peterson. Most of the requests the auditors made were minor adjustments to procedure to aid in general recordkeeping. The auditors did request minor changes to the payroll procedure policy in an effort to standardize pay periods as much as possible and to set down clear requirements for timesheets. Mr. Peck will be tasked with more careful oversight of diesel usage and timely submission of invoices and packing slips. Mr. Haggett made a motion to accept the meeting minutes as presented, Mr. Kimmel seconded; 2-0-1. Mr. Benson abstained as he was not present at the meeting.

 

  1. Old Business
  2. Haggett made a motion to approve the minutes of the 10 April Selectboard Meeting, Mr. Kimmel seconded; 3-0-0.

 

  1. Payroll/AP Warrant
  2. Haggett made a motion to pay the warrants in the amount of $13,182.20, Mr. Kimmel seconded; 3-0-0. Large bills include Office Furniture Supply for $2,690.84, Blue Cross/Blue Shield for $3,433.80, and Harmony Electric for $2,030.78

 

  1. Other Proper Business
  2. Benson has been contacted by Chris LaMonda with Barre Town Ambulance service. Mr. LaMonda met with White River Valley Ambulance to discuss the division of services to Brookfield. Both sides seem to be in agreement and there are only a few issues that still need to be clarified to ensure there are no gaps in coverage, most significantly coverage of dead-end roads and roads that are closed or partially closed in Winter. Both entities use the population in the coverage area to determine costs for services and they requested help from the Town in determining that number. It was noted that the WRVA budget is based on a calendar year and Barre Town uses a fiscal year, but adjusting the payment to WRVA should not be a problem.
  3. Ariel’s Restaurant is opening this coming week. According to the letter sent to Mr. Fink in September he agreed to prepare and implement a parking plan to provide his customers with legal parking spaces and to minimize impacts on public safety. At this time no plan has been submitted to the Selectboard. The Board will send another letter to Mr. Fink seeking an update on the plan, and explaining that parking fines will be issued by the Sherriff’s Department in accordance with the law. Sherriff Bohnyak will receive a copy of the letter to ensure that all parties are aware of the situation.
  4. The Brookfield Community Partnership has requested a tab on the Town of Brookfield’s website. This issue has been tabled until a clear policy on website use can be adopted.

 

  1. Kimmel made a motion to adjourn at 8:35 p.m., Mr. Haggett seconded; 3-0-0.

 

 

Respectfully Submitted

Kasey Peterson

 

 

 

 

Apr 212017
 

Special Selectboard Meeting

April 20, 2017

1:00 P.M.

Meeting Minutes

 

Present: Cory Hagget, Jeff Kimmel,  Brenda Flint (Auditor), Ginny Brees (Auditor), Dennis LaRocque (Auditor), Teresa Godfrey (Town Clerk/Treasurer), Kasey Peterson (Administrative Assistant)

 

The Town Auditors presented the Selectboard with a list of issues that had been raised during the last outside audit completed by Fothergill, Segale, and Valley.  Each point was discussed thoroughly and all parties present were involved in proposing changes to office procedure to satisfy future audits.

 

During the course of the meeting no votes or formal actions were taken by the Selectboard. The items covered during the meeting will be discussed at the regularly scheduled Selectboard meeting on 24 April, 2017 at 6:30 p.m.

 

Respectfully Submitted,

Kasey Peterson

Apr 182017
 

There will be a Special Selectboard Meeting

on Thursday, 20 April 2017 at 1:00 PM

At the Town Clerk’s Office

To meet with the Town Auditors to discuss the 2015 audit recommendations

Apr 172017
 

The Town of Brookfield

Selectboard Meeting

10 April 2017 at 6:30 PM

 Town Clerk’s Office

Draft Minutes

Present: John Benson, Jeff Kimmel, Cory Haggett, Teresa Godfrey – Town Clerk/Treasurer, Joe Mangan – Cemetery Sexton, Richard Fink – co-proprietor of Ariel’s Restaurant, James Godfrey, Chris LaMonda, Dan Childs, Kasey Peterson

  1. Call to Order – 6:31 p.m.

 

  1. Adjustments to the Agenda –
  2. Liquor License(s) for Ariel’s Restaurant added to Other Business
  3. Add Joe Magnan to New Business

 

  1. Public Comment – none

 

  1. New Business
  2. LaMonda, the EMS Representative from Barre Town, was present to discuss the contract with Barre Town Ambulance to divide the ambulance coverage between Barre Town and White River Valley Ambulance. He presented a proposal to be considered by the Selectboard. Route 65 would be the dividing line. Any through-road to the north would be covered by Barre, and through-roads south would be covered by WRVA. WRVA is hesitant about the change, but the Selectboard sees the change as an issue of public safety. Payment will be based on the population of each of the two regions of Brookfield. Brookfield’s E-911 coordinator, Chuck Barnum, would need to work with Barre Town and WRVA to ensure that both services are aware of their responsibilities and that every home has been assigned to a service. Mr. LaMonda also explained that if a patient is stable, they will be asked which hospital they prefer. More critical patients will be taken to Central Vermont Hospital. Currently, I-89 is covered by Williamstown to the north and WRVA to the south, with the emergency access gate as the dividing line; there is no reason to make a change to that process. Barre Town is also willing to support the Brookfield Fire Department in the case of structure fires the same way WRVA does now. An ambulance is dispatched, when available, to a structure fire in case of accident or injury to citizens and firefighters. The Selectboard hopes to have the changes worked out and in place by July 1.  
  3. Benson made a motion to appoint Dan Childs as the Town of Brookfield’s Representative to ECFiber and Stuart Edson as Alternate Representative. Mr. Kimmel seconded. 3-0-0. Mr. Childs reported that ECFiber service is still on track for 2019 but the more people who sign up for the service the more likely EC Fiber is to provide service to Brookfield.
  4. Mangan from Kirkyard Services was present to discuss the cemetery files with the Board. He is aware that Michael Herold is working on the card file. Joe would like to add the cards to the NEMRC cemetery module. The Town already has this software installed, but the charge for that would be by the hour and is not currently part of the sexton contract with Kirkyard Services. This issue was tabled until the card file is complete. Mr. Mangan feels that is would be a good time to have the cemeteries surveyed and has contact a surveyor for a quote. There are additional repairs to markers that need to be done. Mr. Benson asked Mr. Mangan to provide a prioritized list of repairs.
  5. Highway
  6. General Highway Report  
    1. Truck three is running again after a fan belt issue.
    2. The one-ton utility truck has an intermittent problem and is not showing codes. Possibly an exhaust issue.
    3. The 14” blade that was incorrectly delivered with the new grader may not need to be replaced with a 12” blade. Initial grading operations have been very successful.
    4. This summer when the new decking is done on Witts Bridge the turnaround will be widened so that the Garners can park and the snow can be pushed off to the side instead of across the road.     
    5. Peck is buying $500 of steel to make side plates for the grader that were not standard. This will be much cheaper than purchasing the plates from Caterpillar.
    6. The floor in the office is done. Mrs. Peterson will purchase office furniture from the government surplus in Waterbury.
  7. Contract Plowing – There was discussion between Mr. Benson, Mr. Peck, and Mr. Godfrey concerning a timetable for contract plowing. Godfrey explained that he does maintenance on Fire Department Lane first, then the Town Clerk’s Office, the Emergency Access Road, and then Witts Bridge. Currently, it is up to Mr. Godfrey to determine when to start his maintenance for the Town. Mr. Benson suggested that Mr. Peck call Mr. Godfrey at the same time he contacts the rest of the crew, just to make sure all the plow drivers are coordinated and out at the same time.    
  8. Benson made a motion to grant the permit to Washington Electric as amended. Mr. Haggett seconded. 3-0-0.
  9. The surveyors from Dubois and King have marked the boundary line between Rose Baier’s property and the Town Garage property and have set stakes out to show her where the new line would be. Mrs. Baier requested an aerial map.
  10. Northfield Road Grant – The annual financial plan was signed and the application for repaving Northfield Road is complete and ready to be submitted to VTrans.
  11. Two Rivers

Mr. Benson made a motion to adopt the Local Emergency Operations Plan for 2017. Mr. Kimmel seconded. 3-0-0

  1. Town Auditor Ginny Brees was present to discuss the opinion from the last external audit and inquire about the audit for the current year. Mr. Benson has already tasked Mrs. Godfrey with finding an outside auditor. Mrs. Brees would like to meet with the Selectboard, Mrs. Peterson, and Mrs. Godfrey to discuss the last audit report and address the issues that came up at that time. Mrs. Brees will check with the other auditors to settle on a time for that appointment.

 

  1. Old Business

Mr. Haggett made a motion to accept the Minutes of the 27 March meeting as amended. Mr. Kimmel seconded. 3-0-0

  1. Payroll/AP Warrant

Mr. Kimmel made a motion to accept the warrants in the amount of $11,411.49; large bills included:   WRVA for $6,460.00, Lowell McLeod for $1,869.04, and James Godfrey  for $1,075.00  

  1. Other Proper Business –
  2. Mr. Benson made a motion to grant a public assemblage permit for a Walkathon for the Randolph Food Shelf on 24 June. Mr. Kimmel seconded. 3-0-0
  3. Mr. Kimmel made a motion to approve and sign a First Class Liquor License, an Outside Consumption Permit, a Catering Permit, and a Seasonal Third Class License for Ariel’s Restaurant. Mr. Benson seconded.  3-0-0

 

  1. Kimmel moved to adjourn at 9:12 Mr. Haggett seconded. 3-0-0

 

 

 

 

Mar 292017
 

The Town of Brookfield

Selectboard Meeting

27 March 2017 at 6:30 PM

 Town Clerk’s Office

Minutes

                    Present: John Benson, Jeff Kimmel, Cory Haggett, Ray Peck, Dan Bohnyak, Kasey Peterson

  1. Call to Order – 6:31

 

  1. Adjustments to the Agenda – none

 

  1. Public Comment – None

 

  1. New Business
  2. Dan Bohnyak was present to discuss the potential upgrade of a portion of Lamson Pond Road from Class 4 to Class 3. He has reached out to landowners about the upgrade. At this time 2 out-of-state owners have not responded, but the residential owners are in agreement. There was discussion regarding how much of the road might be upgraded depending on which landowners are amenable, leaving options for only a quarter mile or the full half mile to Mr. Bohnyak’s driveway. Either way a proper turnaround, for the benefit of the Town Road Crew vehicles, would have to be built unless the Board decided that the road should be upgraded all the way through. Mr. Benson pointed out that although the cost of the upgrade would be the responsibility of the landowners on Lamson Pond Road, the project would still be subject to the legal process: the landowners would be advised by certified mail, a public hearing would be conducted, and the ultimate decision would rest with the Board. Mr. Peck will do a site visit and discuss the cost of upgrade with Mr. Bohnyak. No action taken at this time.
  3. Highway
  4. The recent bad weather resulted in a few minor issues with the town trucks. The wing bracket on the 10 wheel truck has been repaired and the plow blade on Truck #2 was welded. No one was hurt and no lasting damage was done to any of the equipment.
  5. Due to the failure of the engine on the old Town grader the trade-in value of that machine was reduced from $30,000 to $10,000. The cost of repair for that engine was in excess of $15,000. Mr. Benson made a motion to appropriate $15,000 from the Equipment Repair budget to offset the difference in the trade-in amount. Mr. Haggett seconded. 3-0-0.

Mr. Benson then made a motion that in consideration of the looming mud season the Town proceed immediately to purchase the new grader. Mr. Haggett seconded. 3-0-0.

  1. Benson made a motion to pursue a FY 2018 road grant for the repair of Northfield Road. Mr. Haggett seconded. 3-0-0.
  2. TRORC

Mr. Benson is reviewing the Local Emergency Operations Plan. There seem to be very few, if any, changes to the current plan. No action taken.  

  1. The Board received a letter from Northfield Ambulance Service. They would like to be considered for partial coverage of Brookfield. However, for now the Board will continue to pursue negotiations for Brookfield coverage with White River Valley Ambulance and the Town of Barre. No action taken.

 

  1. Old Business
  2. Haggett made a motion to approve the minutes of the 13 March 2017 as written. Mr. Benson seconded. 3-0-0
  3. It has come to the Selectboard’s attention that the previous decision to limit the Planning Commission membership to five members was based on incorrect information. According to the Commission rules, the correct number of members is seven. In light of the fact that it will take some time to convert to a Development Review Board system, Mr. Benson made a motion to appoint Elle O’Casey and John Lemieux to the Planning Commission. Mr. Haggett seconded. 3-0-0

 

  1. Payroll/AP Warrant

Mr. Kimmel made a motion to pay the warrants in the amount of $156,045.21. Among the large bills is $150,000.00 to Southworth-Milton Cat for the down payment on the new grader; Capital One for $1,801.31; Reynolds and Sons for $1,272.67. Mr. Haggett seconded. 3-0-0

 

  1. Other Proper Business –
  2. Benson has discussed with DuBois and King the possibility of surveying the piece of property adjacent to the Town Garage in consideration of a boundary adjustment. The cost to establish that line is $1,500. Surveying the entire parcel will cost roughly $6,000.00. Mr. Kimmel made a motion to conduct an initial survey to establish the boundary line where it meets the garage property. Mr. Haggett seconded. 2-0-1. Mr. Benson recused himself from the vote due to his affiliation with DuBois and King.
  3. Letter from Vermont Youth Conservation Corp on Class 4 road erosion mitigation: Tabled. This letter was passed on to Mr. Peck for further review.
  4. Town Auditor Ginny Brees has recommended an audit for the current fiscal year. While the audit of the 2014-15 year turned up very few issues, some state grants require outside audits.
  5. The guard rails on the east end of Northfield Road were discussed. Mr. Peck has wooden posts to replace the ones that are there. Mr. Peck was asked to add this to the summer project list.

 

  1. Kimmel made a motion to adjourn at 8:21. Mr. Benson seconded. 3-0-0

 

Respectfully Submitted,

Kasey Peterson

 

 

 

Mar 202017
 

The Town of Brookfield

Selectboard Meeting

13 March 2017 at 6:30 PM

 Town Clerk’s Office

Meeting Minutes

 

Present: John Benson, Jeff Kimmel, Cory Haggett, Teresa Godfrey, Kasey Peterson, Ray Peck, Joe Mangan

  1. Call to Order – 6:41 p.m.

 

  1. Adjustments to the Agenda
  2. Planning Commission discussion
  3. Special Town Meeting
  4. Letter of Endorsement for Town of Randolph

 

  1. Public Comment – none

 

  1. New Business
  2. Kimmel nominated John Benson to be Selectboard Chair. Mr. Haggett seconded. 2-0-0
  3. Cemetery
  4. As of Town Meeting the Cemetery Commission has been disbanded and control of the cemeteries is now the responsibility of the Selectboard. Joe Mangan of Kirkyard Services was present with a proposal to fulfill the responsibilities of sexton. There was extensive discussion over the length of the Kirkyard Services contract and the easiest way to bring cemetery contracts in line with the Town’s fiscal year. Mowing is handled under a maintenance contract with Jason’s Handiworks that extends to October 2017. There was further discussion regarding combining the two services under one contract or keeping them separate. Mr. Kimmel made a motion to appoint Joe Mangan of Kirkyard Services as sexton under a contract from 1 April 2017 to 30 June 2018 for an amount not to exceed $7,500.00. Mr. Haggett seconded the motion. 3-0-0
  5. Benson made a motion to appoint Joe Mangan as the Town Deputy Registrar in accordance with state provisions. Mr. Kimmel seconded. 3-0-0
  6. Haggett moved to accept the Minutes of Town Meeting as written. Mr. Kimmel seconded. 3-0-0
  7. On Friday the grader engine failed. There is already a deal in place, discussed at Town Meeting, to replace this grader. Unfortunately, the grader we have is no longer worth the $30,000 it was going to be traded for. Options were discussed on making up the difference. Mr. Peck will discuss the details of the agreement with the salesman from Caterpillar and get back to the Selectboard as soon as he can. This issue may lead to acquisition of the new grader ahead of the schedule originally discussed as the Highway Department cannot properly maintain roads through mud season without a working grader. No action taken at this time.
  8. VTrans has informed the Selectboard that the Ridge Road Safety Sign Project will be done summer 2017. No action necessary.
  9. David Flint has requested a reimbursement for his CDL physical. These physicals are generally not covered by insurance. There was a brief discussion about whether or not these physicals are mandatory for municipalities. Mrs. Peterson will make inquiries. If the physical is not required for a municipal driver the Town will not reimburse employees and the personnel policy will be amended to reflect that decision.
  10. Benson nominated Cory Haggett to be the town’s Mountain Alliance Representative. Mr. Haggett seconded. 3-0-0
  11. Two Rivers Ottauquechee Regional Commission: Request to update the Local Emergency Operations Plan. Tabled. Mr. Benson will look at his copy of the LEOP to see if changes need to be made.

 

  1. Old Business
  2. Haggett made a motion to approve the minutes of the 27 February meeting. Mr. Benson seconded. 2-0-1 (Mr. Kimmel was not present at that meeting.)
  3. Green Mountain Power recently contacted the Town regarding the replacement of conventional bulbs in the street lights to LED lights. When inquiries were made it was discovered that the change had been made awhile ago but the Town never received the credit on the electric bill for those lights. There is now a credit of $1,157.53 on the electric bill for street lights. No action necessary. 

 

  1. Payroll/AP Warrant
  2. Kimmel made a motion to pay the warrants in the amount of $21,156.46. Including White River Valley Ambulance for $6,460.00; Magee office supply for the new copier $3,450.00; and Blue Cross/Blue Shield for $3,433.80. Mr. Haggett seconded. 3-0-0

 

  1. Other Proper Business
    1. The Town of Randolph requested a letter of endorsement for a grant from the Division of Emergency Management and Homeland Security to establish an Emergency Operations Center in the Randolph fire station when it is built. The letter was signed and sent by e-mail.
    2. As the Town Meeting on 7 March was not properly warned, a Special Town meeting must be conducted to ratify the decisions made on the Town Meeting Day. Mr. Kimmel made a motion to conduct a joint Special Selectboard/Town Meeting on 17 April at 6:30 pm at the Town Clerk’s office. Mr. Benson seconded. 3-0-0
    3. After researching the matter Mardee Sanchez reported to Mr. Benson that there is nothing in the current guidelines regarding the number of individuals that constitute the Planning Commission. As it is beneficial for any board to have an odd number of members, Mr. Kimmel made a motion to limit the number of members of the Planning Commission to five as an interim measure while the Planning Commission establishes a Development Review Board sytem. Mr. Benson seconded. 3-0-0.
    4. There was a short discussion regarding security cameras for the office. Mrs. Peterson was tasked with contacting Harmony Electric and Sun Ray Fire and Security for estimates.

 

  1. At 8:17 p.m. Mr. Kimmel made a motion to adjourn. Mr. Haggett seconded. 3-0-0

Respectfully Submitted,

Kasey Peterson

 

 

 

 

Feb 282017
 

The Town of Brookfield

Selectboard Meeting

27 February 2017 at 6:30 PM

 Town Clerk’s Office

Meting Minutes

 

Present: John Benson, Cory Haggett, Ray Peck (Road Foreman), Mardee Sanchez (Planning Commission), Kasey Peterson (Recorder)

 

  1. Call to Order: 6:35

 

  1. Changes to the Agenda –

 

  1. Mardee Sanchez was present to discuss changes to the town by-laws. There have been changes to legislation and case law since the last time the by-laws were updated. The Planning Commission would like to unify and reorganize update the four existing sets of by-laws Ranging in age from 1980-2010: development, subdivision, flood plain, and shore land. Discussion revolved around the difference between state and local guidelines and concerns regarding duplication and enforcement of state regulations and jurisdiction. There was also discussion regarding nomenclature, for example using the tern ‘by-law’ instead of ‘regulation’. The Board Members present at the meeting had no concerns on this matter, but suggested Ms. Sanchez contact Mr. Kimmel to confirm that there are no issues one way or the other. In addition creation of a Development Review Board Structure. A limited number of applicants require meeting with both the Planning Commission and the Zoning Board of Adjustment. Creating a Development Review Board would streamline the permitting process for those applicants.
  2. Research must be done before appointing Elle O’Casey to the planning commission to confirm that this appointment would not contradict any current town guidelines or policies regarding the number of members on that commission.

 

  1. Public Comment – none

 

  1. Old Business
  2. Haggett made a motion to approve the minutes of 23 January and 13 February as amended. Mr. Benson seconded. 2-0-0
  3. Michael Palmer Permit – Mr. Benson discussed a suggestion made to Mr. Palmer regarding a fire hydrant on the property. This was a suggestion only. Absence of a hydrant will have no effect on the permitting process. No action required
  4. Evans Group Credit Application – Evans Group requires a credit application on hand in order to provide quotes on diesel fuel prices. Application signed.
  5. During the break-in at the town office in November, the fire-proof, lockable file cabinet was damaged beyond repair. The Town’s insurance coverage includes a $1000 deductible. Mr. Benson made a motion to replace the damaged cabinet with another fire-proof, lockable cabinet. Any cost over the deductible will come from the buildings and grounds budget. Mr. Haggett seconded. 2-0-0

 

  1. New Business
  2. Highway Report
  3. Haggett made a motion to post the roads for spring travel in accordance with state statues. Mr. Benson seconded. 2-0-0
  4. Peck informed the Board that the Road Crew will be attending mandatory safety training on 28 February.
  5. Peck will be building wing carts for the town trucks at a cost of approximately $800. These carts will facilitate removal and storage inside the garage during the winter season, easing wear and tear on both the wings and the trucks.
  6. The 2016 preventative maintenance project on Northfield road to repair the mud-hole has been a great success. The water is flowing through the newly installed culverts just as it should and mud no longer seems to be an issue at that site. Mr. Peck will identify other trouble spots in town and add them to the summer project list.
  7. The Ridge Road grant paperwork was signed and will be sent 28 February.
  8. Haggett made a motion to task Mrs. Peterson with writing a letter to the Town of Randolph granting them access to our FCC radio frequencies in the interest of mutual aid and public safety. Mr. Benson seconded. 2-0-0
  9. Pre – Town Meeting Hearing – no citizens present – Mr. Benson read his outline for his presentation at Town Meeting. No action necessary.

 

  1. Payroll/AP Warrant
  2. Haggett made a motion to pay the warrants in the amount of $24,318.56. Large bills include: Global Montello for $14,363.50, White River Valley Ambulance for $6,460.00, and Orange County Sherriff’s Dept. for $855.00

 

  1. Other Proper Business

 

  1. Benson made a motion to adjourn at 8:13. Mr. Haggett seconded. 2-0-0

 

Respectfully Submitted

Kasey Peterson

 

 

 

 

Feb 282017
 

BROOKFIELD SELECT BOARD

Town Clerk’s Office

Ralph Road

Brookfield, Vermont

 

Draft MINUTES

Meeting of Monday, February 13, 2017

 

  1. The meeting was called to order at 6:30 P.M.

 

Members present: John Benson, Chair; Jeff Kimmel, and Cory Haggett

 

Others present: Teresa Godfrey (Town Clerk/Treasurer), Julie Benedict.

 

  1. Adjustments to Agenda – none

 

  1. Old Business:

 

The minutes of the January 23, 2017 Selectboard meeting were approved as amended: Mr. Hagget motioned, Mr. Kimmel seconded, 3-0-0.

 

  1. New Business:

 

  1. Teresa Godfrey presented information regarding the potential purchase of a new copier for the Town Clerk’s Office. After researching the issues, Ms. Godfrey obtained a bid proposal for a Savin MP 2554 copier from Magee Office Products. Options included: purchasing the machine for $3,450.00, or leasing for $68 per month for a 5-year term. A maintenance contract would be $280.00 annually, and there would be a $75 processing fee. Delivery would be within 3 weeks.

The Board contacted a sales representative from Magee to provide further information about the purchase vs. lease options, the terms of the maintenance contract and warranty, and other options available for service.

After discussion, the Board voted to authorize Ms. Godfrey to arrange for purchase of the new copier, including the maintenance contract and an additional option for pre-buying 4 hours of software/connectivity consulting. The Board also asked Ms. Godfrey to find out if the maintenance and software/connectivity billings could be postponed until July 1, 2017 to fit with our fiscal year. Mr. Benson motioned, Mr. Haggett seconded, 3-0-0.

  1. Julie Benedict (Brookfield’s representative to White River Valley Ambulance) reported on her discussions with WRVA and their current Board operations. Mr. Benson inquired about ongoing coordination with Barre Town emergency services, and WRVA financial conditions. Ms. Benedict reported that WRVA and Barre Town have started discussions regarding each service’s coverage in Brookfield. WRVA finances appear to be in good shape, according to Ms. Benedict, citing the work of Steve Webster.

In terms of operations, Gifford Medical Center provides medical direction, Compucount is covering accounting, and Barre City is pursuing delinquent billings. Ms. Benedict observed that WRVA, its Board, and administration are also working to improve overall planning and operations.

  1. Town Credit Card authority: Ms. Godfrey reported that she will inquire with the credit card company about proper signature and usage procedures.
  2. Town Highways
  • Chelsea Mountain Road: Mr. Haggett reported that there was no new information. Road Crew Foreman Ray Peck is continuing discussions with Randolph about appropriate and efficient maintenance measures for the small portion of Chelsea Mountain Road located in Brookfield.
  • Certificate of Highway Mileage: Mr. Benson is compiling information on highway activities that occurred in 2016, and will file the certificate.
  • Highway Department Anniversary Dates and Leave Accrual: Section 19 of the Personnel Policy addresses the issue.
  • TRORC FY19 Capital Projects Prioritization: the Board reviewed the material, and will inquire with TRORC about whether the section of VT Route 14 at the north end of Town should be included.
  • Haggett reported that Steve Allen complimented the Town on its response to a chimney fire. Mr. Allen also asked whether the Highway Department could look at the need for guardrails in the northern VT Route 14 & Taylor Hill Road area.
  • Haggett reported that a resident had concerns about snow removal in the Witts Bridge Road area, and that Mr. Peck would follow up.
  • A Road Crew member inquired about potential use of vacation time in March; Mr. Haggett will follow up.
  1. Michael Palmer Permit: Mr. Benson wanted to verify with the state Department of Environmental Conservation about the inclusion of a fire hydrant in the permit conditions.
  2. Town Credit Application – Evans Group Inc.: tabled.
  3. File Cabinet Replacement: the Board discussed options for replacement of the cabinet damaged during a prior break-in at the Town Clerk’s Office. The Town is also looking at the need to replace the main vault door.
  4. Green Mountain Power – Street Light Bulb Replacement: the Board commented that this work was done a couple years ago, and asked Ms. Peterson to follow up with GMP.

 

  1. Payroll and AP Warrants:

 

The Board approved payment of warrants in the amount of $64,563.91; including leading items of $36,180.59 (Orange County Treasurer), $3,433.80 (BCBS), $2,080.85 (Gillespie Fuels) (Mr. Haggett motioned, Mr. Kimmel second, passed 3-0-0).

 

Meeting adjourned at 8:50 p.m. (Mr. Kimmel motioned, Mr. Haggett second, passed 3-0-0).