Kasey Peterson

Sep 192017
 

 Town of Brookfield

Selectboard Meeting

September 11, 2017 at 6:30 PM

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Corey Hagget, Ray Peck (Road Crew Foreman), Rose Baier, Tom Young

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – as there are no general public participants, the Selectboard will start with the New Business – Highway – Garage Property issue.

 

  1. New Business:

 

  1. Highway Department – Garage Property: Ms. Baier and Mr. Young were asked to attend the meeting for an update on activity concerning the potential purchase of a portion of each of their properties as part of a plan to expand the Town Garage site. Mr. Benson explained that, after consultation with the Town Listers, the Town would propose compensation to Ms. Baier of $500 for approximately 0.17 acre of land, and $1,600 to Mr. Young for approximately 0.62 acre of land. Ms. Baier and Mr. Young were agreeable to those amounts.

 

Mr. Benson also described further steps towards completing the transactions. Ms. Baier said that she would need to contact her bank concerning the potential effects on her mortgage/lien; the Board responded that Town Attorney Pam Stafford could contact the bank, and that the Town will be responsible for any closing costs arising from the transaction. Mr. Young inquired whether compensation would involve an offset of existing or delinquent taxes. Mr. Benson said that an alternative financial arrangement would probably be more appropriate; in addition, the Board would hope to complete the transactions before the next round of property taxes are due on November 4. The Board will also confirm with Ms. Stafford what other steps (and paperwork) are required in the process, and will report back to Ms. Baier and Mr. Young.

 

  1. Appointment of Administrative Officer: on recommendation of the Brookfield Planning Commission, and on motion of Mr. Kimmel, Mr. Haggett second, the Board unanimously approved the appointment of Stuart Edson as Town Administrative Officer, term expiring June 30, 2020 (3-0-0). The Board also thanked Ms. Dee Montie for her diligence and years of service to the Town.

 

  1.     Highway Department (continued)
  2. Northfield Road Culvert replacement: Mr. Peck reported that the new culvert is installed. Further work at the intersection includes additional coatings, so Mr. Peck will contact contractors for quotes and proposed scheduling for the work. Stan Wheatley has also been contracted for repair work on the intersection. Mr. Peck will also plan to install a concrete headwall and footings to help with drainage in the area.
  3. a) Several smaller projects are slated, including resurfacing portions of Macredey Road and Gilbert Road: a claim form has been submitted to FEMA, with a response pending; b) Mr. Peck has identified asphalt road portions that need to be crack-sealed and will contact the contractor to move forward; Brookfield’s small section of Chelsea Mountain Road may also be involved; c) the Road Crew’s 1-ton truck is undergoing repairs.
  4. Based on recommendations submitted by the Public Safety Committee, Mr. Peck will investigate pricing on replacement of existing and additional road speed limit signs. The Board noted that there will be several stages: some signs can be replaced in the short term, but the Board will need to review PSC materials to determine which roads require a public hearing to adjust speed limits.
  5. The Town truck radios need to be updated to high-band coverage to enable communication with school district buses. The district changed their frequencies, so Mr. Peck will contact equipment providers for price quotes.
  6. The Board reviewed the proposed salt pricing contract with Cargill: in addition to a quote for material Brookfield usually purchases, Cargill offered two increased tiers of supplemental materials pricing. Mr. Peck will contact Cargill to clarify the offer. On motion of Mr. Haggett, Mr. Kimmel second, the Board voted unanimously to authorize Mr. Peck, after confirming pricing with Cargill, to sign the contract at a materials price of $72.33 per ton (3-0-0).
  7. The Board noted that the Town has advertised and is accepting applications for part-time Winter help with the Highway Department; applications are due by September 20. Additional discussion covered budgeting for the position, limits on weekly hours, and possibly purchasing a sander attachment for the small truck. Mr. Peck and (Administrative Assistant) Mrs. Peterson will follow up.
  8. Mr. Peck reported that the Highway Department already has adequate tire chains for each of the large Town trucks and the new grader. He will check pricing on chains for the 1-ton truck.
  9. Memorial for Jane Woodruff: Ms. Woodruff’s family offered to place a memorial bench on Town property. The Board would be pleased to support the project, and suggested locating the bench in the grassy area in front of the Town Library.

 

  1. Old Business
  2. Mr. Haggett made a motion to approve the minutes of the August 28 meeting, Mr. Kimmel seconded. 3-0-0
  3. WRVA/BTEMS ambulance services: The Board will contact Julie Benedict (Brookfield Representative to WRVA) and Barre Town to check on progress with mapping the division of services in Brookfield and further steps in the process.

 

  1. Mr. Haggett made a motion to pay the warrants totaling $16,310.91. Large bills include White River Valley Ambulance: $6,460.00; Rouse Tire Sales: $2,868.72; R.E. Tucker.: $2,457.84. Mr. Kimmel seconded. 3-0-0.

 

  1. Other Proper Business – none

 

  1. Mr. Haggett made a motion to adjourn at 7:44 p.m., Mr. Benson seconded. 3-0-0
Sep 072017
 

The Town of Brookfield Highway Department will be repairing the intersection of Northfield Road and West Street between 11 September and 21 September. The road will be closed at that intersection on 11 September and possibly 12 September. There will be one-way traffic for the remaining days.  Motorists should expect delays on those days.

Sep 052017
 

The Town of Brookfield is seeking an experienced driver and equipment operator for part-time, on-call winter road maintenance. Responsibilities will include, plowing, sanding, and loading material into trucks at the Town Garage. Must have a valid CDL with no violations in the last 3 years; employee will also be subject to random drug testing. Must be able to work independently and with a team. Applications are due by September 20. Compensation dependent on experience. Send resume to or obtain application from: Brookfield Town Clerk, 40 Ralph Road, Brookfield, VT 05036. (802) 276-3352.

Sep 052017
 

The Town of Brookfield would like to remind residents that all materials stock piled on the garage property are for Highway Department use only. The only exception is the limited use of sand for resident driveways during the winter. The Town’s policy regarding use of the Town’s sand supply for private driveways is as follows:  residents are allowed to collect up to 15 gallons of sand (the equivalent of 3 x 5-gallon buckets) per trip to the Highway Department garage. (Adopted by the Selectboard: December 26, 2005)

Sep 032017
 

The Town of Brookfield

Selectboard Meeting

28 August 2a017 at 6:30 PM

 Town Clerk’s Office

Draft Minutes

                    Present: John Benson, Jeff Kimmel, Cory Haggett, Ray Peck, Clotilde Hryshko, Kevin Joyal, Kasey Peterson

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to the Agenda – None

 

  1. Public Comment –
  2. Clotilde Hryshko was present to discuss the vegetation, mostly burdock, on McKeage and Post Roads. Some minor maintenance was done on Post Road last year and has increased the traffic. However, mowing is not part of the limited maintenance on Class 4 roads and visibility is an issue. The Selectboard will assess Class 4 roads to determine how much they are being used and decide whether or not mowing should be added to the limited maintenance next summer. Ms. Hryshko also had concerns regarding the water table at the Wheatley gravel pit. That site has been turned back over to the owner and subsequently sold and is no longer the responsibility of the Town.

 

  1. Constable Kevin Joyal was present to discuss unregistered dogs in Brookfield. A copy of the dog ordinance and a letter will be sent to the owners of unregistered dogs advising them of the fines involved. This will serve as a first documented violation. After three violations a dog may be seized in the interest of public safety.

 

  1. New Business
  2. Highway
  3. Peterson briefly explained how the FEMA process has changed and what the Town can expect in dealing with the damages to Northfield Road. Discussion was related to the differences between small and large projects, how FEMA reimburses the Town, tracking expenses, and accounting for labor. Mrs. Peterson is now waiting for the FEMA program manager to contact her before starting the next step.
  4. Two Rivers Ottauqueechee Regional Commission has awarded Brookfield with a grant of $12,000 to address erosion. Mrs. Peterson explain the program and what sites might be eligible. Mrs. Peterson and Mr. Peck will meet with a representative from Two Rivers sometime in the next two weeks to choose sites.
  5. Neither Mr. Benson nor Mr. Peck have heard anything about state plans to remedy conditions on VT Route 65 since the 22 August meeting.
  6. At least one individual is visiting the garage during off hours and filling a trailer with gravel. The use of materials stored in the stockpiles at the garage is for Town use only. The only exception to this policy is the use of limited amount of sand in the winter by residents for their driveways. That policy states: residents are allowed to collect up to 15 gallons of sand (the equivalent of 3 x 5-gallon buckets) per trip to the Highway Department garage. This policy was adopted by the Selectboard on December 26, 2005. A sign will be placed at the entrance to the garage stating that materials in the yard are for Highway Department use only. Mrs. Peterson is tasked with posting the policy on the website and in the newspaper along with guidelines regarding depositing snow in the travel way of public roads.  
  7. There was an extensive conversation about the winter plowing contract for the three places in Town that cannot be plowed by the dump trucks. This job has always been contracted out. However, with the new laws regarding workman’s compensation and the state Department of Labor’s confusion over what constitutes a small business, the Board decided to place a job ad for a temporary, part-time highway crew member. This person would be on-call for storms and other emergencies, be available at the garage to screen and load sand, and be able to plow a regular route in the event one of the full-time employees was unable to work.
  8. There was a brief discussion about the Credit Card Policy to allow employees to have access to a credit card in the Town’s name. Mr. Haggett made a motion to adopt the proposed policy as written, Mr. Kimmel seconded. 3-0-0

 

  1. Old Business
  2. Haggett made a motion to accept the minutes of the 22 August meeting, Mr. Kimmel seconded. 3-0-0
  3. Benson made a motion to add an amendment to the personnel policy regarding health care for domestic partners and their children, Mr. Kimmel seconded. 3-0-0
  4. White River Valley Ambulance and Barre Town EMS are still verifying mapping for division of services in Brookfield.

 

  1. Payroll/AP Warrant
  2. Kimmel made a motion to accept the warrants in the amount of $3,102.56. The largest bill was for Freightliner of New Hampshire for $1,546.54. Mr. Haggett seconded. 3-0-0

 

  1. Other Proper Business
  2. The Public Safety Committee has submitted their findings on Town speed limits and appropriate signage. The initial focus seems to be on properly posting the roads with the correct speed limits, and longer-term procedures for verifying appropriate speeds for Town roads. The Highway Department will provide an estimate for the cost of the signs.
  3. The current mowing contract for the cemeteries expires in October. The mowing contract will run seasonally and be kept separate for the sexton position.  
  4. Stuart Edson is ready and willing to be appointed Administrative Officer. Mrs. Peterson will check with the Planning Commission to be sure there have been no other applicants.

 

  1. Kimmel made a motion to adjourn at 7:40 p.m., Mr. Haggett seconded. 3-0-0
Aug 272017
 

The Town of Brookfield

Selectboard Meeting

22 August 2017 at 6:30 PM

Town Clerk’s Office

Draft Minutes

 

Present: John Benson, Jeff Kimmel, Cory Haggett,  Teresa Godfrey (Town Clerk/Treasurer), Ray Peck (Road Foreman), Kasey Peterson (Administrative Assistant)

  1. Call to Order – 6:33 p.m.
  2. Adjustments to the Agenda – none
  3. Public Comment – none
  4. New Business
  5. Mrs. Godfrey presented the supporting documents and information that she and Mr. Kimmel used to calculate the tax rate for fiscal year 2017-2018. There was brief discussion on the subject of delinquent taxes: Mrs. Godfrey has diligently and successfully recovered those funds over the past several years. Ironically, this results in a decrease in revenues returned to taxpayers in the current fiscal year. Mr. Benson made a motion to adopt a tax rate of 1.8343 for residents and 1.9563 non-residents. Mr. Kimmel seconded. 3-0-0
  6. Highway
  7. Mrs. Peterson and Mr. Peck had time to review the gravel bills for July and designate which bills were for road repairs due to the 1 July 2017 storm and which bills were routine. Only one bill remains in contention, but Mrs. Peterson is working with the vendor to verify the amount. No action needed.
  8. Mr. Benson asked Mrs. Peterson to send a letter to Thomas Young (adjoining landowner) regarding the boundary line adjustment at the Town Garage property.
  9. During the storm on 1 July 2017 the culvert at the Northfield Road/I89 overpass was plugged with debris. Mr. Peck reported the cost of replacing that culvert and described the complications arising from the natural features of the site. The federal government has declared that storm eligible for FEMA funds. After an upcoming briefing on 25 August regarding FEMA reimbursement, Mr. Peck will have a clearer picture of how the disaster response costs will be handled. If for some reason culvert replacement costs are ineligible, Mr. Peck will contact the Hartigan Company to clear debris blocking the culvert as a short-term measure.
  10. Mr. Peck reported that it will take two days, at a cost of $3,600 per day, to crack-seal Ridge Road. This is considered a necessary cost to prolong the life of the pavement. Mr. Benson made a motion to approve the project: Mr. Haggett seconded. 3-0-0.
  11. Mr. Peck accompanied VTrans on a review of conditions along VT Route 65. VTrans has agreed that the resurfacing of VT 65 performed by the state in Summer 2016 has not held up as expected. VTrans agreed to repair and resurface the road again this year. The Board discussed the role of the Brookfield Highway Department in potentially helping remedy the problem, including the Town doing some of the grading while VTrans provides the material. Some areas of Rte. 65 are so badly washed out that it will take considerable material to repair. The Board concluded that if VTrans gives Brookfield the opportunity, our Road Crew will assist in recommending and completing repairs to the road.
  12. Recently the Highway Department’s Ford pickup truck has had issues. Formula Ford has held the truck for awhile, but has been unable to replicate the problem. Formula provided a lengthy itemized estimate of $6,000+ worth of repairs that are needed. Mr. Peck is willing to do some of the work ‘in-house’ to try to bring the cost down. He feels the truck will last a few more years if the operation problem can be fixed.
  13. Ted Hines, who owns property at the end of Macredey Road, is willing to donate some of his land to move the road 50 feet or so to fix the intersection of Halfway Brook Road and Macredey Road. Mr. Peck explained that the intersection has drainage issues and is a hazard for anyone turning from Macredey to Halfway Brook. The turn is currently angled so that a vehicle has to cross the centerline to make the turn. Before work could be done to change the road, a site visit would have to be conducted, then a public hearing. Wastewater, setback, and zoning regulations would have to be consulted. A quitclaim deed will need to be prepared and part of the existing road would have to be ‘thrown up’. However, the Board is willing to entertain the proposal if Mr. Hines is willing to work with the Town on the issue.
  14. The Vermont Youth Conservation Corps has recently done some work on Taylor Hill Road intended to alleviate erosion. Mr. Peck had concerns with the methods used to fill in the washed out places with large flat stones. Mrs. Peterson is tasked with contacting Daniel Schmidt (YCC rep) to discuss future efforts and coordinating with Mr. Peck.
  15. Mr. Haggett made a motion to approve the Public Assemblage Permit for the Brookfield Community Partnership. Mr. Kimmel seconded. 3-0-0.
  16. Credit Card Policy – tabled
  17. There have been concerns about unregistered vehicles at 144 Stone Road. The prospective buyer has indicated that the situation is temporary. The Selectboard noted that junkyards are now the jurisdiction of the state Agency of Natural Resources.
  18. Old Business
  19. Mr. Benson made a motion to approve the minutes of the 24 July Meeting. Mr. Kimmel seconded. 2-0-1
  20. Personnel Policy (amendment regarding domestic partners) – tabled.
  21. Brookfield ambulance services – tabled
  22.         Mr. Kimmel made a motion to pay the warrants in the amount of $47,778.80. Large bills include Brandon Stevens (mowing): $8,500.00; RE Tucker: $7,280.00; White River Valley Ambulance: $6,460.00. Mr. Benson seconded. 3-0-0
  23. Other Proper Business – none
  24. Mr. Kimmel made a motion to adjourn at 7:40 p.m.; Mr. Haggett seconded. 3-0-0

 

Aug 102017
 

The Town of Brookfield is advertising for the position of Zoning Administrator. The Zoning Administrator is responsible for the issuance of building permits and must be able to work with the Planning Commission on a regular basis. Applicants must have a general knowledge of the community; the purpose, theory and practice of zoning; The Vermont Planning and Development Act; the municipal bylaws; Basic understanding of state statutes and regulations related to land use and land development. This position requires an individual who is courteous, tactful, objective, and fair. The ability to communicate clearly, both verbally and in writing is an essential.

If interested, please submit contact Planning Commission member Mardee Sanchez at zamardee@yahoo.com.

Aug 012017
 

 Town of Brookfield

Selectboard Meeting

24 July 2017 at 6:30 PM

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Ray Peck (Road Crew Foreman), Rose Baier, Lew Stowell, Start Edson, Dan Childs

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – include Ms. Baier first in order.

 

3  Public Presentation or Comment –  Ms. Baier, whose parcel and residence adjoins the Town Garage property, requested an update on the Town’s plans for expanding the Garage parcel and how it might affect her property. The Board is looking at purchasing a 0.17 acre portion of her parcel to improve access to both Town property and additional private property to the north that could also be involved in the deal. Ms. Baier sought assurances that the Town would pay fair value, which the Board indicated was its intent and that there were several options for providing compensation. Ms. Baier and the Board will follow up on the matter.

 

  1. New Business:

 

  1. Public Safety Committee: Mr. Edson and Mr. Stowell presented a packet of information including a description of their activities in reviewing traffic, vehicle speed, and road sign issues, along with providing a series of recommendations for addressing possible resolutions. The Committee offered amendments to the Town’s Traffic Ordinance. Budget questions, including conforming payments to the fiscal year structure, were also discussed. The Board thanked the Committee members for their time, efforts, and diligence in performing their review, and promised to carefully review the material. The Board will also have to consider the appropriate methods and timing for implementing the recommendations.

 

  1. ECFiber: Mr. Childs reported that Brookfield is on the list for buildout next year, with anticipated completion by late 2018. Town residents had a high rate of pre-signup for ECFiber services, which helped in pushing the project forward. This year’s work will include “make-ready” efforts, including engineering and pole licensing preparations.

 

  1.     Highway Report:
  2. Mr. Peck was still awaiting word from the state AoT about whether Brookfield would qualify for FEMA funding in response to the July 1 flash flood event.
  3. In a related matter: much repair work has already been done on the flood-damaged intersection of West Street and Northfield Road. The intersection is open to two-way traffic. The Highway Department is considering appropriate measures, such as whether to grind up damaged pavement for use in further repair work. Also, a damaged culvert at the intersection is still plugged with rocks and detritus; the best approach will be to replace it with a new 30 inch culvert, which could occur within the next week.
  4. Mr. Edson had indicated that he is interested in undertaking the road status/condition inventory requested by the state. He will coordinate with Kasey Peterson (Town Administrative Assistant) on the software and estimating the time required for the project.
  5. Discussions continue with VTrans on repair and completion of the VT Route 65 resurfacing project. Mr. Peck reported that the finish work should be completed this year. Mr. Benson suggested that Mr. Peck also verify that the proposed depth of material and compaction efficiency is appropriate.
  6. Repair of Bridge 32 (Old Post Road) will be completed by the end of August.
  7. Mr. Peck said that the Road Crew will work with Mrs. Peterson on a system for ensuring that time sheets are completed in an accurate and timely manner.
  8. The Town Clerk’s Office received AoT’s annual “Certificate of Highway Mileage” and Town Highway Map.
  9. Cleanup of Eagle Peak Road in West Brookfield is continuing.
  10. The Board discussed with Mr. Peck the possibility and requirements for hiring part-time help to assist with summer projects.
  11. The state sent Brookfield’s Education Tax Rates for 2017: Resident Rate is $1.3000, Non-Resident Rate is $1.4220.

 

  1. Old Business
  2. Cemeteries: Joe Mangan (Cemetery Sexton) submitted a budget plan for the 2017-2018 fiscal year; on motion of Mr. Benson, Mr. Kimmel seconded, the plan was approved. 2-0-0
  3. Mr. Kimmel made a motion to approve the minutes of the July 10 Meeting. Mr. Benson seconded. 2-0-0
  4. The Board acknowledged receipt of a sample Credit Card Policy from Mrs. Peterson. The proposal will be reviewed and revised as needed, and then acted upon.
  5. Mr. Kimmel noted that there will be a meeting with representatives from White River Valley Ambulance, Barre Town Emergency Services, and Brookfield regarding revision of services in Town. The meeting will be Thursday, July 27, 6:00 p.m., at the Town Clerk’s Office.
  6. Mr. Kimmel made a motion to pay the warrants totaling $21,319.23. Large bills include S. Wheatley & Sons: $4,540.00; Gorman Group LLC: $3,915.00; Southworth Milton Inc.: $3,048.46. Mr. Benson seconded. 2-0-0.

 

  1. Other Proper Business – none

 

  1. Mr. Kimmel made a motion to adjourn at 8:35 p.m., Mr. Benson seconded. 2-0-0

 

 

Jul 192017
 

BROOKFIELD SELECTBOARD

Town Clerk’s Office

40 Ralph Road

Brookfield, Vermont

MINUTES

Meeting of MONDAY, 10 July 2017

 

  1. The meeting was called to order at 6:30 P.M.

 

Members present: John Benson, Chair; Jeff Kimmel, and Cory Haggett.

 

Staff present:  Carla Preston, Alternate Administrative Assistant.

 

Others present:  Dan Mason with the Agency of Natural Resources, Department of Environmental Conservation, Compliance and Enforcement Division; and Ray Peck, Road Foreman (via phone).

 

  1. Adjustments to Agenda – The Board moved discussion items up in the agenda to address persons present.

 

  1. Public Presentation or Comment – none

 

  1. New Business

 

  1. Highway Report

 

  1. Rose Baier –

This matter pertains to the proposed boundary adjustment involving property abutting the Town Garage.  Chair Benson advised that Ms. Baier appeared amenable regarding the corner of the property and noted that he discussed that change with the land surveyor.  Since Ms. Baier was not present, further discussion on the topic was tabled.

 

  1. Storm Damage –

The Board is reviewing the financial impact of the damage to roads and infrastructure caused by the failure of the dam at Lamson Pond which included any potential issues with the parent property, assistance from the Federal Emergency Management Agency (FEMA), and other options.

 

Dan Mason, DEC Compliance and Enforcement Division, advised he received a phone call from Town Clerk Teresa Godfrey about the dam at Lamson Pond letting go and causing damage.  He advised he has previously checked the water level at that site on numerous occasions which consisted of about 24 acres. The water level dropped about four feet when the dam let go leaving less than half of that pond acreage remaining. He advised that Lamson Pond tapers upward gradually to the old stone wall which might be what is holding back what is left of the pond.  He was able to walk out further into the dam on the stone wall, about 100 feet back from the dam, to assess the damage. Mr. Mason pointed out other areas on the large Tax Parcel Base Map (2013) with active beaver dams.

 

 

Chair Benson indicated he had asked Mr. Peck to photograph the area from Lamson Pond Road. Members were unaware that the dam was four to five feet high.  Mr. Benson asked Mr. Mason how ANR views this type of problem, who is the liable party for destruction of a dam and the damage to Town roads.

 

Mr. Mason advised that ANR would classify the failure of a beaver dam as a natural occurrence or an “Act of God.”  He explained that ANR would not have allowed the property owner or anyone else to take down the dam.  It would only be considered with proper permits in place.  He mentioned a discipline case involving a resident who cleared an area into wetlands, and created shore lands and a beach area without proper permits.

 

Chair Benson mentioned a situation about 10 years ago in which the state became involved because a beaver dam plugged a culvert.  That situation was deemed a hazard to public health and the beavers were removed from the area.  He noted that in this situation, the town was unaware that a four to five-foot high beaver dam was keeping back the pond.

 

Mr. Mason noted that North Pond is also controlled by a beaver dam which feeds Sunset Lake.  He had received a call from Stuart Edson about it when the water levels changed in the little creek crossing his driveway. The beaver dam was intact. The fluctuation in the amount of water in the creek was possibly caused by the Vermont Agency of Transportation’s efforts to clean out drainage areas.  Mr. Mason agreed that the Town should be proactive regarding the dam at North Pond and discuss the issue with the property owner.  He advised that ANR offers designs to manage flows of water so that a dam stays intact but allows the water to go downstream safely.  In response to questions from the Board, Mr. Mason advised that ANR will design the system, but does not offer any funding for its installation or implementation.  He did not know whether the landowner of Lamson Pond was facing any liability if FEMA did not assist noting that that was more of a legal question that should be presented to the Vermont League of Cities and Towns.

 

Chair Benson advised that it was his understanding that the state controls the pond as a public body of water, thus it has jurisdiction, but not ownership.

 

Mr. Mason confirmed that the streams are considered public waterways. He noted that there are four property owners surrounding Lamson Pond but there is no public access to the pond.  The 20+ acres of Lamson Pond itself are overseen by the state. The same situation exists with respect to North Pond; the pond cannot be accessed without crossing private property. He noted that Northfield Road, which passes Lamson Pond, is further beyond the right-of-way for the Town.

 

The Board agreed that the Town should take a look at any ponds with beaver dams.  Both North Pond and South Pond were mentioned as having active beaver dams.  Members noted that once

 

 

the water from Lamson Pond reached Sunset Lake there was no further damage downstream.  The gulf area has a large wetland which would likely be able to absorb larger amounts of water.

 

The group acknowledged that beaver dams are made of sticks and mud that will deteriorate over time.  Impacts on Sunset Lake and further downstream were discussed in the event the dam at North Pond failed.  Also of concern was the culvert on Route 65 where outlets are channeled.  Flooding events during Tropical Storm Irene were also mentioned.

 

Chair Benson summarized by stating that the Selectboard will contact the VLCT to determine the Town’s rights and land owners’ responsibilities with respect to potential threats against public infrastructures.  The Board will also reach out to the property owner of North Pond in an effort to be prepared for possible flooding should that dam fail.

 

Taylor Hill Road –

Mr. Mason advised that he also wished to discuss repairs on Taylor Hill Road.  It was noted that the Town does some maintenance on that road twice a year, but it is not a road that receives year-round maintenance by the Town.  Mr. Mason noted that the ditch is fairly deep and agreed it would not make sense to grade the top of the road without addressing the ditch.  He offered to supply the materials needed to improve the condition of that road.  In the end, the Board agreed that while the Town highway crew is in the area, they would work around materials brought in by the owners, noting that the materials must be pre-approved and deemed to meet the Town’s standards.

 

Chair Benson reported that Ray Peck was with members of the Volunteer Fire Department attempting to clean out the culverts on Northfield Road which were plugged when the dam let go at Lamson Pond.

 

Mr. Peck appeared by phone to discuss Highway Department issues.  In response to his question about compensation for the cleaning of the culverts, the Board advised him to submit an estimate of the costs incurred.  The Board will then submit an updated damage report and cost estimate for repairs to the Two Rivers-Ottaquechee Regional Commission.  Mr. Peck advised he would submit the estimate on Tuesday.

 

Mr. Peck advised that cleaning the culverts has been slow.  They are working hard to get the lanes opened up and to get water flowing in the right direction. He noted that the paved area under the Interstate bridges is a brand-new road and recommended that it be grinded down again, particularly the northbound lane, due to the damage it sustained.  He advised his estimate will include that recommendation as well as replacement of the culverts in the event they cannot be cleaned out.  He estimated that the total cost for repairs would be close to the $100,000 threshold established by FEMA.

 

 

 

Chair Benson advised that he will ask Administrative Assistant Kasey Peterson to forward the updated estimate to TRORC along with pictures of the damages.

 

  1. Temporary Help –

Mr. Peck clarified that this request for temporary help pertained to the need for occasional truck drivers and noted that they could have used another truck/driver to assist with repairs of flood damages.  He mentioned his communications with municipal employees from the Town of Braintree whom he believed had the necessary credentials and insurance.

 

The Board reviewed Ms. Peterson’s notes regarding her research involving hiring part-time persons even though currently employed by another municipality.  It appeared that any part-time employee would have to be put on the payroll and must be covered by applicable insurances. The Board indicated that it needed to better understand the need, purpose, and proposed duties and responsibilities of a part-time person.  Ms. Peterson will be asked to contact the Town of Braintree for more information about the insurance issue as well as their current compensation.

 

  1. Road Inventory –

Chair Benson advised that the Vermont Agency of Transportation (VTrans) requires towns to document their roads’ infrastructure as well as maintenance thereof (i.e., culverts, stone dams, and so forth).  This requirement must be met for reimbursement and grant requests.  The Board noted that anyone hired to conduct the inventory must be at least 18 years of age, have his/her own vehicle, and applicable insurance.  Any special training requirements would be better addressed once the Town received the software program from TRORC that is used to collect the data for the inventory.

 

After further discussion, Stuart Edson’s name was mentioned as a possible candidate for this task.  Mr. Kimmel agreed to contact Mr. Edson to see if he is interested in performing the infrastructure inventory update.

 

  1. Larry Brassard –

The Board reviewed the email from Mr. Brassard concerning water runoff draining into his barn.  He suggested raising the level of the road to prevent the runoff.

 

Mr. Peck advised that he has not yet had an opportunity to meet with Mr. Brassard.  He questioned the effectiveness of raising the level of the road to prevent runoff but agreed to visit the site to meet with Mr. Brassard about his concerns.  If Mr. Brassard is unhappy with the result of the discussion, he can also discuss it with the Selectboard.

 

  1. Public Assemblage Permit –

The Brookfield Community Partnership submitted an application for a permit (60 person) for a beer tasting event to be held on August 12, 2017; standard plan for traffic and parking.  The event would include beer tasting and sales, a pizza truck, and music.  The Board noted that all

 

vendors must have appropriate licenses or permits regarding alcohol and catering.  Based on the information submitted, Mr. Kimmel made a motion, seconded by Mr. Haggett, to approve the application as submitted subject to applicable licenses/permits.  The question was called and the motion passed unanimously.

 

  1. Washington Electric Cooperative, Inc. Permit –

WEC is proposing to relocate its cross-country power lines back to along Cemetery Street for easier access.  The Board noted that a resident had previously raised concerns in that area about cutting back trees.  Members recalled adding specific language in the past to address the town’s right of way and maintenance issues.  Mr. Kimmel made a motion, seconded by Chair Benson, to approve the request by WEC, pending an amendment addressing potential for adjustment along the town’s right of way, and WEC retaining financial responsibility.  Mr. Kimmel agreed to research the specific language used in the past.  The question was called and the motion passed unanimously.  The document was signed by all three Selectboard members.

 

  1. Cemetery stone repair –

Joe Mangan, Sexton, submitted a request for repairs of certain grave stones.  The Board advised that it needed to see a master plan showing repairs needed for all stones, versus a few at a time and how that plan would be managed.  The plan will likely be approved as long as it is within the budget.  Ms. Peterson will be asked to advise Sexton Mangan to put together a plan for the Board’s consideration.

 

  1. Old Business

 

The Chair called for approval of the Minutes of the 26 June 2017 meeting.  Mr. Haggett made a motion, seconded by Mr. Kimmel, to approve the Minutes of the 26 June 2017 meeting as presented.  The question was called and the motion passed unanimously.

 

  1. Payroll/Accounts Payable Warrant

 

Based on the documents presented, Mr. Haggett made a motion, seconded by Chair Benson, to accept the payroll and accounts payable warrants totaling $187,022.49.  The larger dollar amounts pertained to the following: Southworth-Milton (Caterpillar) in the amount of $170,937.04; White River Valley Ambulance in the amount of $6,460, and Barre City Treasurer in the amount of $1,844.36. The question was called and the motion passed unanimously.

 

 

  1. Other Proper Business

 

  1. The Board completed a brief survey on the topic of how towns deal with solid waste from Roger Colton, Chair of Belmont Energy Committee in Belmont, Massachusetts.

 

 

 

  1. Chair Benson advised that progress is being made with respect to splitting emergency services (ambulance) between WRVA and Barre Ambulance Services but it is not yet in effect. A new effective date has been set for October first.

 

  1. Kimmel will share his draft letter with Chair Benson addressed to the landowner of Lamson Pond about what occurred. The matter will be discussed with VLCT for a legal opinion.

 

The Board will also consider whether any preventative action is needed regarding North Pond.

 

  1. Executive Session –

 

Mr. Haggett made a motion to go into executive session at 7:51 PM to discuss personnel issues.  The motion was seconded by Mr. Kimmel.  The Board voted to come out of executive session at 8:01 PM.  Motions passed, 3 – 0.

 

  1. The next regular meeting of the Brookfield Selectboard is scheduled for 24 July 2017.

 

  1. Adjournment

 

Mr. Kimmel made a motion, seconded by Mr. Haggett, to adjourn the meeting at 8:03 PM.  Motion passed unanimously.

 

Respectfully submitted,

 

 

Carla Preston

Alternate Administrative Assistant

Town of Brookfield