Kasey Peterson

Nov 032017
 

 Town of Brookfield

Selectboard Meeting

October 23, 2017 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Lew Stowell, Dennis LaRocque, Eric Hord, Jon Binhammer, Susan Shea

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – the order of New Business will be shifted slightly to accommodate timing of presentations.

 

  1. Public Comment – none.

 

  1. New Business:

 

  1. Eric Hord (West Brookfield resident) inquired about the status of Blanchard Road (TH 43), and in particular what potential rights-of-way had been established. Mr. Hord reported that he and his ex-wife intended to subdivide their parcels, and wanted to ensure that there would be no access problems as a result. According to the VT Agency of Transportation’s Brookfield Highways Map, the road consists of a 0.06 mile portion designated as Class 3, and the remaining 0.64 mile is designated Class 4/Impassable or Untravelled. Mr. Benson indicated that the Town has not shown any interest in discontinuing the road, and if Mr. Hord felt that upgrading a portion would benefit his project, he could do so at his own cost. Mr. Benson and Mr. Kimmel recommended that Mr. Hord consult Town land records to determine what existing rights-of-way were established, and consider hiring a surveyor while planning the subdivisions. Mr. Hord will also need to seek a development permit and submit supporting documents to the Town’s Administrative Officer.

 

2.Conservation Commission: Jon Binhammer and Susan Shea have been researching the possibility of creating a Conservation Commission in Brookfield. They explained that the proposed Commission would be advisory, not regulatory, and would recommend projects for Selectboard approval. Possible examples include maintenance of the Town marsh and nature walk area off of VT Route 65, and recreational and natural projects in the area of the Brookfield Elementary School. Ms. Shea reported that there are approximately 100 such Commissions in other Vermont towns, and described some of the projects they’ve undertaken. Mr. Binhammer noted that the Town has existing conservation funds that could be applied to the proposed Commission’s efforts. Mr. Benson suggested that the proposed Commission could also coordinate with the Town’s Planning Commission in furtherance of the Town Plan. For now, Mr. Binhammer and Ms. Shea, along with the Selectboard, will research applicable VT law and charters/bylaws for existing commissions as background in determining the feasibility and operation of the proposal. This may also be an item that would be presented at Town Meeting 2018.

 

Mr. Binhammmer also mentioned other items for the Board’s consideration: 1) he inquired whether he has been formally appointed as the Town’s representative to the Two-Rivers Ottauquechee Regional Commission; 2) while Mr. Binhammer is currently the Town Forester, he reported that the qualifications have changed and that may affect his eligibility. The Board will look into both items.

 

  1. Public Safety Committee:
  2. As an initial issue, Dennis LaRocque inquired about the status of parking enforcement in Brookfield, citing particular locations posing a travel hazard with vehicles in the Town’s right-of-way. Mr. Benson said that the Selectboard has previously met with landowners to advise them of the problem and that there is the potential for fines to be assessed for continued encroachment in the Town’s ROW. The Town has also been working with the Orange County Sheriff’s Department for follow-up on parking issues. In addition, the Selectboard is currently working with the PSC on revising the Town’s Traffic Ordinance, which includes provisions addressing parking restrictions.
  3. Lew Stowell (PSC member) and the Selectboard discussed revisions to the proposed Traffic Ordinance. Areas covered included:
    1. Identification of roads by both name and Town Highway number.
    2. Parking restrictions enforcement by qualified law enforcement personnel and the Town Road Crew Foreman.
    3. Establishing and posting load limits on local roads.
    4. Which Town ordinances might be repealed and replaced by the proposal.

Mr. Stowell also suggested that the Board and Highway Department prioritize actions (such as road signs) when the revised ordinance is implemented.

 

  1. Highway Department

 

  1. Stone Road Gate Access – on motion of Mr. Benson, Mr. Haggett second, the Board unanimously approved and signed an agreement with the state addressing emergency services access and security measures for the gate.
  2. Personnel Matter – on motion of Mr. Hagget, Mr. Benson second, the Board voted unanimously to go into executive session (with Mr. Peck) at 8:20 p.m. The Board came out of the session at 8:30 p.m.
  3. TRORC/Rita Zeto – Mr. Peck reported that he met with Ms. Zeto on October 13 to discuss a $14,000 erosion control grant and the schedule for Highway Department activity. While the work can be scheduled for 2018, Mr. Peck and Ms. Zeto will be consulting on paperwork and grant process in the interim. The Board will also check with Stuart Edson on the road condition inventory for the Town.
  4. Miscellaneous Highway Items:
  5. Peck reported that Pike Industries should soon be performing work on the Northfield Road project.
  6. McReady Road has been resurfaced.
  7. Peck will work with Administrative Assistant Kasey Peterson on the continuing documentation for seeking FEMA reimbursement for the July 2017 storm event. This will include coordinating with FEMA, TRORC, and state authorities, along with identifying which repair projects and amounts are eligible.
  8. The Ford 1-ton truck has been repaired and is functioning well. The Road Crew is working on fitting a used sander to the truck in preparation for Winter.
  9. The backhoe needs new brakes, which Mr. Peck said the Road Crew could replace for about $1,500.
  10. The Town (Mrs. Peterson) needs to check with the state Agency of Transportation to confirm the status of the annual winter maintenance contract for VT Route 65.

 

  1. Old Business
  2. Mr. Haggett made a motion to approve (as amended) the minutes of the October 9, 2017 meeting, Mr. Kimmel seconded. 3-0-0
  3. Ambulance Services: discussions continue with Barre Town and White River Valley Ambulance as mapping and administrative tasks are being completed.

 

  1. Warrants: Mr. Haggett made a motion to pay the warrants totaling $52,068.45. Large bills include Fothergill, Segale & Valley (accounting services): $8,600.00; NICOM Coatings (paving): $7,200.00; Formula Ford: $6,137.27. Mr. Kimmel seconded. 3-0-0.

 

  1. Other Proper Business

 

  1. Benson reported that Town Attorney Pam Stafford is continuing work on the documents pertaining to the purchase and transfer of additional land for the Town Garage. The state has signed off on the lot line adjustment with the adjoining property to the west, and no state approval is necessary for the adjoining lot to the north.
  2. The Board will be looking into hiring an assistant to attend Selectboard meetings during the Winter to take and report minutes.

 

  1. Mr. Kimmel made a motion to adjourn at 9:19 p.m., Mr. Haggett seconded. 3-0-0

 

Oct 182017
 

 Town of Brookfield

Selectboard Meeting

October 9, 2017 at 6:30 PM

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Corey Hagget, Ray Peck (Road Crew Foreman), Bill Behuniak

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – none.

 

  1. Public Comment – none.

 

  1. New Business:

 

  1. Bill Behuniak – Blanchard Road: Mr. Behuniak was not present at the start of the meeting, so the issue was postponed pending his arrival.

 

  1. Highway Department

 

  1. The personnel discussion was tabled, pending completion of necessary paperwork.
  2. Cargill contract: Mr. Peck reported that the contract was ready to be signed, and that questions regarding pricing options had been resolved. On motion of Mr. Benson, Mr. Kimmel second, the Board voted unanimously to approve the purchase of 250 tons of deicing material at $72.33 per ton for a total of $18,082.50.
  3. Pike Industries contract: on motion of Mr. Benson, Mr. Haggett second, the Board voted unanimously to approve the contract for road surfacing services for a total of a $46,342.50.
  4. VTrans paperwork on Bridge 23 (Old Post Road): Mr. Peck explained that the Town needs to certify compliance with various state VTrans requirements, including proper posting of weight limits on Old Post Road and the bridge. After discussion, on motion of Mr. Benson, Mr. Haggett second, the Board voted unanimously to certify that the Highway Department was in compliance with the requisite VTrans standards as of October 9, 2017.
  5. Lucky’s Trailer estimate for potential sander for the 1-ton truck: Mr. Peck reported that he had obtained an estimate of approximately $6,500, but he would also look into other options, including purchase of a used sander. As the Board is currently reviewing applicants for a part-time Highway Department position, the sander issue will be tabled until the new position is resolved.
  6. Other Highway Department Items:

 

  1. Peck said that he would be meeting with FEMA on October 11 to observe and discuss the status of the continuing Northfield Road project. One of the issues will be to determine whether work will be done this construction season or next year.
  2. Peck will also be meeting with Two Rivers Ottauquechee Regional Commission on October 13 to discuss the status of grant funding for storm repairs.
  3. The Road Crew will be tackling ditch cleanup and repair over the next week, as winter road preparation looms.

 

(Return to Item A. Bill Behuniak – Blanchard Road): at this point, Mr. Behuniak had arrived and was invited to present his issue. He reported that questions have arisen about the status of Blanchard Road (West Brookfield), and that one of the landowners along the road may be trying to subdivide portions of their property. One of the issues for a potential subdivision could be the road’s status and access to any subdivided parcels. The state’s Highway Map for Brookfield indicates that a 0.06 mile portion of TH 43 (Blanchard Road) is designated Class 3, and the remaining 0.64 mile is designated Class 4/Impassable or Untravelled. Mr. Peck reported that the road’s condition was consistent with the state map. The Board suggested that the Town could send a letter to the landowners to confirm the road’s status. The Board also noted that, if the landowners intended to pursue a subdivision, they would need to contact the Town’s Administrative Officer and submit the appropriate zoning application and supporting documentation.

 

  1. Old Business

Mr. Haggett made a motion to approve the minutes of the September 25, 2017 meeting, Mr. Kimmel seconded. 3-0-0

 

  1. Warrants: Mr. Haggett made a motion to pay the warrants totaling $28,308.65. Large bills include White River Valley Ambulance: $6,460.00; R.E. Tucker (gravel): $6,210.44 and $3,973.20. Mr. Benson seconded. 3-0-0. A subsequent motion was made by Mr. Benson to authorize the Town Treasurer to pay a $200.00 fee to the Vermont State Treasurer regarding “Civil Marriage License Quarterly Return,” Mr. Haggett seconded. 3-0-0.

 

  1. Other Proper Business

 

  1. Benson reported that Town Attorney Pam Stafford is continuing work on the documents pertaining to the purchase and transfer of additional land for the Town Garage. Ms. Stafford is working with the two adjoining landowners towards completing the process.
  2. The Board reviewed the proposed Town Highway Ordinance submitted by the Public Safety Committee. Areas discussed included road and bridge load limits, enforcement authorities, and including Town Highway numbers in the listings. Further review will occur at the next Board meeting.

 

  1. Mr. Kimmel made a motion to adjourn at 7:51 p.m., Mr. Haggett seconded. 3-0-0

 

Oct 052017
 

BROOKFIELD SELECTBOARD

Town Clerk’s Office

40 Ralph Road

Brookfield, Vermont

Draft MINUTES

Meeting of MONDAY, 25 September 2017

 

  1. The meeting was called to order at 6:30 P.M.

 

Members present: John Benson, Chair; Jeff Kimmel, and Cory Haggett.

 

Staff present:  Carla Preston, Alternate Administrative Assistant.

 

Others present:  John Helfant and Ray Peck, Road Foreman.

 

  1. Adjustments to Agenda – The Board moved discussion items up in the agenda to address persons present.

 

  1. Public Presentation or Comment

 

John Helfant indicated that his house is actually located in two towns, Brookfield and Roxbury.  He wants his children to attend Brookfield Elementary School (and Randolph Union High School) and described his efforts to show where the Towns’ lines are located.  He advised he contacted State House Rep. Ben Jickling regarding mapping however with no reference points available it was difficult to determine the boundary.  To pinpoint the location of each Town’s boundary going through his house, he used the streets and trips program in the State Police cruiser and then took photographs of each side of his house.

 

Chair Benson referred to Brookfield’s Tax Map which showed a triangular shaped portion of Mr. Helfant’s property in Brookfield.  Because his home is located in two towns, he has the choice of which school his children attend.  He advised that the Towns’ Listers and Selectboards would need to review the situation and reach an agreement for property tax purposes.

 

Mr. Helfant advised that when he purchased the property it was his understanding that about half an acre of his property was in Brookfield and the remaining 44 plus/minus acres was in Roxbury.  The majority of his house site (at least two-thirds) is located in Brookfield.  He offered to share photographs of GPS location he took in an effort to determine the property line through his house with the Roxbury Selectboard.  He will share his Town of Roxbury property tax information and house value with the Brookfield Selectboard.

 

The Board discussed working with the Town of Roxbury so that Mr. Helfant’s entire house could be considered located in Brookfield.  A joint meeting with Roxbury Selectboard Members and Mr. Helfant was suggested so that the two boards agree on the direction to move forward.  The towns would then work with each set of Listers to adjust the apportionment of the property in each town.  After further discussion, Mr. Kimmel agreed to contact the Vermont League of Cities & Towns (VLCT) for an opinion.   A site visit may also be performed.  Once the Board receives a response from VLCT, a joint meeting could be scheduled.

 

  1. New Business

 

  1. Highway Report

 

  1. Washington Electric Cooperative, Inc. Permit –

 

WEC is proposing to relocate its cross-country power lines along the Town’s roads for easier access, thus needs permission to work, install lines and poles, within the Town’s Right-of-Way.  Members noted that as with prior agreements, WEC would be responsible for relocating any poles that interfere with maintenance or drainage should that become an issue in the future.  In addition, all stumps near the edge of the roadways would have to be removed or cut at ground level to avoid damage to snow plows. Chair Benson made a motion, seconded by Mr. Haggett, to approve WEC’s request to install power lines/poles within the Town of Brookfield’s Right-of-Way subject to conditions that no stumps are left to interfere with maintenance, and that WEC would be responsible for relocating any poles that interfere with the Town’s maintenance in the future. The question was called and the motion passed unanimously.

 

  1. Part-Time Highway Department Position – Applications received –

 

The Board reviewed the applications received for the part-time position during the Winter months.  Mr. Kimmel made a motion, seconded by Chair Benson, to go into executive session at 6:49 PM and out at 7:08 PM.  Motions passed unanimously.

 

  1. Highway Updates –

 

Ray Peck, Road Foreman, updated the Selectboard on the following topics:

  • The repairs on the Town’s one-ton truck have been completed.
  • The grader is getting a wing installed.
  • With respect to the culvert on the Northfield Road, the concrete has been poured for the headwall and footings.
  • He has locked in a price for salt with Cargill.
  • The Highway Department needs to purchase fuel to fill the tank.
  • He will review the list for sign replacement which was recommended by the Public Safety Advisory Committee and will reach out to the Chair regarding the list of all signs that need to be installed.
  • The contractor has completed the crack-seal work and reported that they did a good job.
  • He is still working on obtaining estimates from contractors with excavators needed for ditch work. The Board agreed that at least two estimates were needed from contractors.

 

Mr. Peck advised the Selectboard as to how he proposed to reuse some ledge material that would be dug out of the bank on or near Crossover Road, which was part of a Federal Emergency Management Agency (FEMA) project.   Members agreed it would be good to reuse the material where it would be the most beneficial.

 

Mr. Peck advised that representatives from FEMA are scheduled to meet with Ms. Peterson and he on September 26th.  He was not certain of the plan but believed they would be driving around to areas impacted to discuss costs.

 

Mr. Peck advised he has had phone communications with paving contractors but has not yet received a quote for blacktop.  The Board suggested he raise this topic with FEMA representatives as well.  Chair Benson confirmed that the Town needed to follow its procurement policy with respect to obtaining at least two quotes or estimates for work needed. Mr. Peck agreed to pursue getting quotes from Pike Industries and other paving companies.

 

  1. Proposed Ordinance re Parking –

 

Chair Benson noted that the Town has a parking ordinance. The proposed new ordinance from the PSAC does not address winter parking to facilitate snow removal and only mentions one small area.  The proposed new ordinance does replace the prior traffic ordinance which has been in effect since 19 November 1994. Chair Benson will ask Lew Stowell with the PSAC to send him an electronic version of the proposed Ordinance.  Other changes were discussed to ensure that the one ordinance covered all areas, or referred to other ordinances still in effect.  Chair Benson agreed to review the document in further detail, and send out a revised version to members for review and comment at the next meeting. Once the document is finalized it will be published and warned for public comment.

 

The Board noted that other ordinances may be reviewed as well such as those pertaining to dog and pet, free range chickens, etc.

 

  1. Access Permit, Kirby –

 

Mr. Peck confirmed that he has visited this location on East Street for a curb cut. He advised that sight distance to the north is fine but tree cutting and trimming to the south was necessary for adequate sight distance. Based on Mr. Peck’s evaluation of the location, Mr. Haggett made a motion, seconded by Mr. Kimmel, to approve this curb cut off East Street. The question was called and the motion passed unanimously.

 

  1. Cemetery Deed –

 

Based on the information submitted, Mr. Haggett made a motion, seconded by Chair Benson, to accept the Cemetery Deed and payment of $500. The question was called and the motion passed unanimously.

 

  1. Old Business

 

The Chair called for approval of the Minutes of the 11 September 2017 meeting.  Mr. Kimmel made a motion, seconded by Mr. Haggett, to approve the minutes of the meeting as presented.  The question was called and the motion passed unanimously.

 

  1. Payroll/Accounts Payable Warrant

 

Based on the documents presented, Mr. Haggett made a motion, seconded by Chair Benson, to accept the payroll and accounts payable warrants totaling $15,029.21. The larger dollar amounts pertained to the following: Blue Cross & Blue Shield in the amount of $3,433.80, and R.E. Tucker, Inc. in the amounts of $4,815.68 and $1,931.16. The question was called and the motion passed unanimously.

 

  1. Other Proper Business

 

  1. Vermont Department of Environmental Conservation – The Board reviewed the public notice from this state agency regarding general permits for municipal roads, stormwater discharges, and so forth. Chair Benson advised he may attend one of these meetings and report back to the Board.

 

  1. Town’s purchase of land abutting Town Garage – Chair Benson advised he met with Attorney Pam Stafford to discuss whether a subdivision approval from the Vermont Agency of Natural Resources was required. They are hoping to accomplish the changes via boundary line adjustments versus subdivision. He further advised that Attorney Stafford is working with Ms. Baier concerning her banking concerns. Ms. Stafford will draft closing documents for Ms. Bair and Mr. Young.

 

  1. Chair Benson advised that he has had discussions with Attorney Pam Stafford and Mardee Sanchez concerning the legal issues involving a property on Route 14. He advised that ownership of the vehicles is in question, which impacts one of the owner’s request to bring in a crusher to crush the cars, and might require a permit under conditional use review.  He noted that while the matter is in litigation, no further action can be taken.

 

  1. White River Valley Ambulance/Barre Town Ambulance Services – Chair Benson advised that the two emergency services have agreed upon the roads and split of the Town for services and that a map is being developed. The proposal has been sent to the WRVA.

 

  1. Fire Department Dispatch – Chair Benson advised that dispatch services for Orange County may be switched to Chelsea versus Barre City because Chelsea has better reception.

 

  1. Kimmel mentioned efforts to update truck radios to high-band coverage to enable communication with school district buses. The Town needs to change its frequency to coordinate agree with the district. The Board will ask Mr. Peck for an update.

 

  1. BlackKim Tavern LLC submitted a request, along with a copy of its state liquor license, for approval to serve alcohol at the Brookfield Town Hall on 30 September 2017. Based on the information provided, Mr. Kimmel made a motion, seconded by Chair Benson, to approve BlackKim Tavern LLC’s request as submitted. The question was called and the motion passed unanimously.

 

  1. The next regular meeting of the Brookfield Selectboard is scheduled for 9 October 2017.

 

  1. Adjournment

 

Mr. Kimmel made a motion, seconded by Mr. Haggett, to adjourn the meeting at 8:02 PM.  Motion passed unanimously.

 

Respectfully submitted,

 

 

Carla Preston

Alternate Administrative Assistant

Town of Brookfield

Sep 192017
 

 Town of Brookfield

Selectboard Meeting

September 11, 2017 at 6:30 PM

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Corey Hagget, Ray Peck (Road Crew Foreman), Rose Baier, Tom Young

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – as there are no general public participants, the Selectboard will start with the New Business – Highway – Garage Property issue.

 

  1. New Business:

 

  1. Highway Department – Garage Property: Ms. Baier and Mr. Young were asked to attend the meeting for an update on activity concerning the potential purchase of a portion of each of their properties as part of a plan to expand the Town Garage site. Mr. Benson explained that, after consultation with the Town Listers, the Town would propose compensation to Ms. Baier of $500 for approximately 0.17 acre of land, and $1,600 to Mr. Young for approximately 0.62 acre of land. Ms. Baier and Mr. Young were agreeable to those amounts.

 

Mr. Benson also described further steps towards completing the transactions. Ms. Baier said that she would need to contact her bank concerning the potential effects on her mortgage/lien; the Board responded that Town Attorney Pam Stafford could contact the bank, and that the Town will be responsible for any closing costs arising from the transaction. Mr. Young inquired whether compensation would involve an offset of existing or delinquent taxes. Mr. Benson said that an alternative financial arrangement would probably be more appropriate; in addition, the Board would hope to complete the transactions before the next round of property taxes are due on November 4. The Board will also confirm with Ms. Stafford what other steps (and paperwork) are required in the process, and will report back to Ms. Baier and Mr. Young.

 

  1. Appointment of Administrative Officer: on recommendation of the Brookfield Planning Commission, and on motion of Mr. Kimmel, Mr. Haggett second, the Board unanimously approved the appointment of Stuart Edson as Town Administrative Officer, term expiring June 30, 2020 (3-0-0). The Board also thanked Ms. Dee Montie for her diligence and years of service to the Town.

 

  1.     Highway Department (continued)
  2. Northfield Road Culvert replacement: Mr. Peck reported that the new culvert is installed. Further work at the intersection includes additional coatings, so Mr. Peck will contact contractors for quotes and proposed scheduling for the work. Stan Wheatley has also been contracted for repair work on the intersection. Mr. Peck will also plan to install a concrete headwall and footings to help with drainage in the area.
  3. a) Several smaller projects are slated, including resurfacing portions of Macredey Road and Gilbert Road: a claim form has been submitted to FEMA, with a response pending; b) Mr. Peck has identified asphalt road portions that need to be crack-sealed and will contact the contractor to move forward; Brookfield’s small section of Chelsea Mountain Road may also be involved; c) the Road Crew’s 1-ton truck is undergoing repairs.
  4. Based on recommendations submitted by the Public Safety Committee, Mr. Peck will investigate pricing on replacement of existing and additional road speed limit signs. The Board noted that there will be several stages: some signs can be replaced in the short term, but the Board will need to review PSC materials to determine which roads require a public hearing to adjust speed limits.
  5. The Town truck radios need to be updated to high-band coverage to enable communication with school district buses. The district changed their frequencies, so Mr. Peck will contact equipment providers for price quotes.
  6. The Board reviewed the proposed salt pricing contract with Cargill: in addition to a quote for material Brookfield usually purchases, Cargill offered two increased tiers of supplemental materials pricing. Mr. Peck will contact Cargill to clarify the offer. On motion of Mr. Haggett, Mr. Kimmel second, the Board voted unanimously to authorize Mr. Peck, after confirming pricing with Cargill, to sign the contract at a materials price of $72.33 per ton (3-0-0).
  7. The Board noted that the Town has advertised and is accepting applications for part-time Winter help with the Highway Department; applications are due by September 20. Additional discussion covered budgeting for the position, limits on weekly hours, and possibly purchasing a sander attachment for the small truck. Mr. Peck and (Administrative Assistant) Mrs. Peterson will follow up.
  8. Mr. Peck reported that the Highway Department already has adequate tire chains for each of the large Town trucks and the new grader. He will check pricing on chains for the 1-ton truck.
  9. Memorial for Jane Woodruff: Ms. Woodruff’s family offered to place a memorial bench on Town property. The Board would be pleased to support the project, and suggested locating the bench in the grassy area in front of the Town Library.

 

  1. Old Business
  2. Mr. Haggett made a motion to approve the minutes of the August 28 meeting, Mr. Kimmel seconded. 3-0-0
  3. WRVA/BTEMS ambulance services: The Board will contact Julie Benedict (Brookfield Representative to WRVA) and Barre Town to check on progress with mapping the division of services in Brookfield and further steps in the process.

 

  1. Mr. Haggett made a motion to pay the warrants totaling $16,310.91. Large bills include White River Valley Ambulance: $6,460.00; Rouse Tire Sales: $2,868.72; R.E. Tucker.: $2,457.84. Mr. Kimmel seconded. 3-0-0.

 

  1. Other Proper Business – none

 

  1. Mr. Haggett made a motion to adjourn at 7:44 p.m., Mr. Benson seconded. 3-0-0
Sep 072017
 

The Town of Brookfield Highway Department will be repairing the intersection of Northfield Road and West Street between 11 September and 21 September. The road will be closed at that intersection on 11 September and possibly 12 September. There will be one-way traffic for the remaining days.  Motorists should expect delays on those days.

Sep 052017
 

The Town of Brookfield is seeking an experienced driver and equipment operator for part-time, on-call winter road maintenance. Responsibilities will include, plowing, sanding, and loading material into trucks at the Town Garage. Must have a valid CDL with no violations in the last 3 years; employee will also be subject to random drug testing. Must be able to work independently and with a team. Applications are due by September 20. Compensation dependent on experience. Send resume to or obtain application from: Brookfield Town Clerk, 40 Ralph Road, Brookfield, VT 05036. (802) 276-3352.

Sep 052017
 

The Town of Brookfield would like to remind residents that all materials stock piled on the garage property are for Highway Department use only. The only exception is the limited use of sand for resident driveways during the winter. The Town’s policy regarding use of the Town’s sand supply for private driveways is as follows:  residents are allowed to collect up to 15 gallons of sand (the equivalent of 3 x 5-gallon buckets) per trip to the Highway Department garage. (Adopted by the Selectboard: December 26, 2005)

Sep 032017
 

The Town of Brookfield

Selectboard Meeting

28 August 2a017 at 6:30 PM

 Town Clerk’s Office

Draft Minutes

                    Present: John Benson, Jeff Kimmel, Cory Haggett, Ray Peck, Clotilde Hryshko, Kevin Joyal, Kasey Peterson

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to the Agenda – None

 

  1. Public Comment –
  2. Clotilde Hryshko was present to discuss the vegetation, mostly burdock, on McKeage and Post Roads. Some minor maintenance was done on Post Road last year and has increased the traffic. However, mowing is not part of the limited maintenance on Class 4 roads and visibility is an issue. The Selectboard will assess Class 4 roads to determine how much they are being used and decide whether or not mowing should be added to the limited maintenance next summer. Ms. Hryshko also had concerns regarding the water table at the Wheatley gravel pit. That site has been turned back over to the owner and subsequently sold and is no longer the responsibility of the Town.

 

  1. Constable Kevin Joyal was present to discuss unregistered dogs in Brookfield. A copy of the dog ordinance and a letter will be sent to the owners of unregistered dogs advising them of the fines involved. This will serve as a first documented violation. After three violations a dog may be seized in the interest of public safety.

 

  1. New Business
  2. Highway
  3. Peterson briefly explained how the FEMA process has changed and what the Town can expect in dealing with the damages to Northfield Road. Discussion was related to the differences between small and large projects, how FEMA reimburses the Town, tracking expenses, and accounting for labor. Mrs. Peterson is now waiting for the FEMA program manager to contact her before starting the next step.
  4. Two Rivers Ottauqueechee Regional Commission has awarded Brookfield with a grant of $12,000 to address erosion. Mrs. Peterson explain the program and what sites might be eligible. Mrs. Peterson and Mr. Peck will meet with a representative from Two Rivers sometime in the next two weeks to choose sites.
  5. Neither Mr. Benson nor Mr. Peck have heard anything about state plans to remedy conditions on VT Route 65 since the 22 August meeting.
  6. At least one individual is visiting the garage during off hours and filling a trailer with gravel. The use of materials stored in the stockpiles at the garage is for Town use only. The only exception to this policy is the use of limited amount of sand in the winter by residents for their driveways. That policy states: residents are allowed to collect up to 15 gallons of sand (the equivalent of 3 x 5-gallon buckets) per trip to the Highway Department garage. This policy was adopted by the Selectboard on December 26, 2005. A sign will be placed at the entrance to the garage stating that materials in the yard are for Highway Department use only. Mrs. Peterson is tasked with posting the policy on the website and in the newspaper along with guidelines regarding depositing snow in the travel way of public roads.  
  7. There was an extensive conversation about the winter plowing contract for the three places in Town that cannot be plowed by the dump trucks. This job has always been contracted out. However, with the new laws regarding workman’s compensation and the state Department of Labor’s confusion over what constitutes a small business, the Board decided to place a job ad for a temporary, part-time highway crew member. This person would be on-call for storms and other emergencies, be available at the garage to screen and load sand, and be able to plow a regular route in the event one of the full-time employees was unable to work.
  8. There was a brief discussion about the Credit Card Policy to allow employees to have access to a credit card in the Town’s name. Mr. Haggett made a motion to adopt the proposed policy as written, Mr. Kimmel seconded. 3-0-0

 

  1. Old Business
  2. Haggett made a motion to accept the minutes of the 22 August meeting, Mr. Kimmel seconded. 3-0-0
  3. Benson made a motion to add an amendment to the personnel policy regarding health care for domestic partners and their children, Mr. Kimmel seconded. 3-0-0
  4. White River Valley Ambulance and Barre Town EMS are still verifying mapping for division of services in Brookfield.

 

  1. Payroll/AP Warrant
  2. Kimmel made a motion to accept the warrants in the amount of $3,102.56. The largest bill was for Freightliner of New Hampshire for $1,546.54. Mr. Haggett seconded. 3-0-0

 

  1. Other Proper Business
  2. The Public Safety Committee has submitted their findings on Town speed limits and appropriate signage. The initial focus seems to be on properly posting the roads with the correct speed limits, and longer-term procedures for verifying appropriate speeds for Town roads. The Highway Department will provide an estimate for the cost of the signs.
  3. The current mowing contract for the cemeteries expires in October. The mowing contract will run seasonally and be kept separate for the sexton position.  
  4. Stuart Edson is ready and willing to be appointed Administrative Officer. Mrs. Peterson will check with the Planning Commission to be sure there have been no other applicants.

 

  1. Kimmel made a motion to adjourn at 7:40 p.m., Mr. Haggett seconded. 3-0-0
Aug 272017
 

The Town of Brookfield

Selectboard Meeting

22 August 2017 at 6:30 PM

Town Clerk’s Office

Draft Minutes

 

Present: John Benson, Jeff Kimmel, Cory Haggett,  Teresa Godfrey (Town Clerk/Treasurer), Ray Peck (Road Foreman), Kasey Peterson (Administrative Assistant)

  1. Call to Order – 6:33 p.m.
  2. Adjustments to the Agenda – none
  3. Public Comment – none
  4. New Business
  5. Mrs. Godfrey presented the supporting documents and information that she and Mr. Kimmel used to calculate the tax rate for fiscal year 2017-2018. There was brief discussion on the subject of delinquent taxes: Mrs. Godfrey has diligently and successfully recovered those funds over the past several years. Ironically, this results in a decrease in revenues returned to taxpayers in the current fiscal year. Mr. Benson made a motion to adopt a tax rate of 1.8343 for residents and 1.9563 non-residents. Mr. Kimmel seconded. 3-0-0
  6. Highway
  7. Mrs. Peterson and Mr. Peck had time to review the gravel bills for July and designate which bills were for road repairs due to the 1 July 2017 storm and which bills were routine. Only one bill remains in contention, but Mrs. Peterson is working with the vendor to verify the amount. No action needed.
  8. Mr. Benson asked Mrs. Peterson to send a letter to Thomas Young (adjoining landowner) regarding the boundary line adjustment at the Town Garage property.
  9. During the storm on 1 July 2017 the culvert at the Northfield Road/I89 overpass was plugged with debris. Mr. Peck reported the cost of replacing that culvert and described the complications arising from the natural features of the site. The federal government has declared that storm eligible for FEMA funds. After an upcoming briefing on 25 August regarding FEMA reimbursement, Mr. Peck will have a clearer picture of how the disaster response costs will be handled. If for some reason culvert replacement costs are ineligible, Mr. Peck will contact the Hartigan Company to clear debris blocking the culvert as a short-term measure.
  10. Mr. Peck reported that it will take two days, at a cost of $3,600 per day, to crack-seal Ridge Road. This is considered a necessary cost to prolong the life of the pavement. Mr. Benson made a motion to approve the project: Mr. Haggett seconded. 3-0-0.
  11. Mr. Peck accompanied VTrans on a review of conditions along VT Route 65. VTrans has agreed that the resurfacing of VT 65 performed by the state in Summer 2016 has not held up as expected. VTrans agreed to repair and resurface the road again this year. The Board discussed the role of the Brookfield Highway Department in potentially helping remedy the problem, including the Town doing some of the grading while VTrans provides the material. Some areas of Rte. 65 are so badly washed out that it will take considerable material to repair. The Board concluded that if VTrans gives Brookfield the opportunity, our Road Crew will assist in recommending and completing repairs to the road.
  12. Recently the Highway Department’s Ford pickup truck has had issues. Formula Ford has held the truck for awhile, but has been unable to replicate the problem. Formula provided a lengthy itemized estimate of $6,000+ worth of repairs that are needed. Mr. Peck is willing to do some of the work ‘in-house’ to try to bring the cost down. He feels the truck will last a few more years if the operation problem can be fixed.
  13. Ted Hines, who owns property at the end of Macredey Road, is willing to donate some of his land to move the road 50 feet or so to fix the intersection of Halfway Brook Road and Macredey Road. Mr. Peck explained that the intersection has drainage issues and is a hazard for anyone turning from Macredey to Halfway Brook. The turn is currently angled so that a vehicle has to cross the centerline to make the turn. Before work could be done to change the road, a site visit would have to be conducted, then a public hearing. Wastewater, setback, and zoning regulations would have to be consulted. A quitclaim deed will need to be prepared and part of the existing road would have to be ‘thrown up’. However, the Board is willing to entertain the proposal if Mr. Hines is willing to work with the Town on the issue.
  14. The Vermont Youth Conservation Corps has recently done some work on Taylor Hill Road intended to alleviate erosion. Mr. Peck had concerns with the methods used to fill in the washed out places with large flat stones. Mrs. Peterson is tasked with contacting Daniel Schmidt (YCC rep) to discuss future efforts and coordinating with Mr. Peck.
  15. Mr. Haggett made a motion to approve the Public Assemblage Permit for the Brookfield Community Partnership. Mr. Kimmel seconded. 3-0-0.
  16. Credit Card Policy – tabled
  17. There have been concerns about unregistered vehicles at 144 Stone Road. The prospective buyer has indicated that the situation is temporary. The Selectboard noted that junkyards are now the jurisdiction of the state Agency of Natural Resources.
  18. Old Business
  19. Mr. Benson made a motion to approve the minutes of the 24 July Meeting. Mr. Kimmel seconded. 2-0-1
  20. Personnel Policy (amendment regarding domestic partners) – tabled.
  21. Brookfield ambulance services – tabled
  22.         Mr. Kimmel made a motion to pay the warrants in the amount of $47,778.80. Large bills include Brandon Stevens (mowing): $8,500.00; RE Tucker: $7,280.00; White River Valley Ambulance: $6,460.00. Mr. Benson seconded. 3-0-0
  23. Other Proper Business – none
  24. Mr. Kimmel made a motion to adjourn at 7:40 p.m.; Mr. Haggett seconded. 3-0-0