Brookfield Selectboard Minutes
Brookfield Selectboard Meeting of April 8, 2013
Town Clerk's office on Ralph Road
Selectboard: Jeff Kimmel, John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Melanie LaRocque, G. G. LaRocque,
Lance Gartner, Amber Gartner
Mr. Benson called the meeting to order at 7:00 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:00 p. m.
2. Public Presentation:
Mrs. LaRocque spoke to the Board about having the Veterans Memorial
updated as discussed at the Selectboard meeting on March 25, 2013. She called
around to some of the Veterans groups and spoke with Clayton Butterfield from
the VFW. He wanted to know who owned the Memorial. It says on the front
that it is owned by the Town of Brookfield. She spoke to Dale Barnard and he
said he would look at it.
Mrs. Rutkovsky said the Memorial is under the Cemetery funding for care.
Mrs. LaRocque said she is willing to do fund raising to pay for having other
Veterans' names added to the Memorial. She thought having "Casualties of
War" carved in the top of the back would include all Veterans who died during
a conflict.
Mr. Kimmel suggested that the Vermont Adjutant Generals office might have
a list of Veterans from Brookfield who died in battle. They might have a
suggestion on where Mrs. LaRocque might get the information from.
Mr. and Mrs. Gartner would like to connect the 2 mobile homes together on
Route 14. They own the one in the back and the other one is owned by the land
owner, Mark Hackett. Mr. Gartner has removed most of the interior walls,
electricity, and heating from the front one and replaced the floor. He would
like to make more living space for his family using the front mobile home.
Mr. Hackett needs to do a zoning variance to have their mobile home located
where it is. Mr. Gartner has been working on clearing the lot and has repaired
the septic system.
Mr. Kimmel is on the Zoning Board of Adjustment and asked if they have
talked to Dee Montie. Mrs. Gartner said they had and that Ms. Montie was
waiting to hear from Mr. Hackett. Mr. Kimmel will talk to Mr. Hackett and
encourage him to get the paperwork in to Ms. Montie for permit approval. The
Gartners were given a copy of the Zoning By-Laws to use for reference
information.
3. Treasurers Report:
Kasey Peterson and Mrs. Godfrey supplied a current budget report to the Board
for their approval. The Board would like to see where money is allocated for
different projects like paving the Ridge Road on the report.
Mrs. Rutkovsky has not been paid for her 2011 term. The Board would like
to have their checks written, in the future, during the last pay period in
February for the term they just finished.
On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to have
Mrs. Rutkovsky paid $600.00 for the 2011 term. Vote 2-0-1
4. Highway Report:
The Board received a report from the Agency of Transportation. They stated
that they inspect bridges every 24 months. The report included a bridge over
the White River that does not meet Vermont's standard for bridges. The Board
believes it is one on Old Post Road and will confirm it with Ray Peck. The
bridge needs posting signs and the rail doesn't meet standards. Ray Peck was
aware of one bridge needing attention. This was discussed during the
November 26, 2012 meeting.
Mr. Benson said the last word he heard about the blue truck was the rear axle is
bent. He said the frame was not bent. Tenco has not looked at the body yet.
Mr. Kimmel looked up the Road Commissioners duties and found that they are
set by the Selectboard.
5. Other Business:
The Board received a request from Ariel's Restaurant for a liquor license with
the $100.00 fee.
On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to
approve the request from Ariel's Restaurant for a liquor license. Vote 3-0-0
The Town was in need of a Service Officer. Mr. Kimmel has been designated
as the Town Service Officer.
The Board received the Basic Emergency Response Plan. Mr. Benson will go
through it and update it.
The Herald newspaper needs renewing. The Board decided to have it
sent to the library so it will be available at library for public use.
On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to
approve the minutes of March 25, 2013. Vote 3-0-0
6. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay
the warrants in the amount of $12,129.26. The total included a $6000.00
payment to White River Valley Ambulance and $3000.00 payment to
Sullivan and Powers for the 2011 audit. Vote 3-0-0
7. Old Business:
Mr. Kimmel spoke to the Carpenters concerning their permit for assemblage
for a wedding in July that was discussed at the March 11, 2013 Selectboard
meeting. They will be carpooling to Hippo Park to control the number of
cars parked around the Village. They will move the reception into the house
at midnight to keep the noise level down for the neighbors.
On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to
approve the permit for assemblage for the Carpenter wedding in July with the
conditions being met for parking and music. Vote 3-0-0
The Board asked Stuart Edson to look into the cost of a laptop computer for the
Highway department. Mr. Peck is interested in having one to help maintain the
records for the road repairs, culverts, bridges, and material usage for the year.
He would like to purchase the roadway management software developed and
supplied by Two Rivers Regional Commission. Mr. Edson found a "rugged"
laptop at a cost of $2000.00. The budget is for $1000.00 and the Board would
like to have a printer to have at the garage. They will continue looking into the
purchase of a laptop and printer.
Mr. Edson works for TomTom GPS services and he can get free GPS units for
the emergency vehicles in Brookfield. Mr. Benson would like to have him
order them.
8. Adjournment:
On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 8:30 p. m. until the next meeting of April 22, 2013 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of March 25, 2013
Town Clerk's office on Ralph Road
Selectboard: John Benson, Jeff Kimmel, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), G. G. Larocque, Mike Herold, Doug
Haggett, Melanie Larocque, Mike McPhetres, Bonnie Fallon, Ray Peck
Mr. Benson called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:05 p. m.
2. Public Presentation:
Mr. Herold wanted to be sure he and Nancy Jacques were appointed as part
of the Cemetery Commission. The Board told him that at the last Board
meeting on March 11, the Board voted them in as Cemetery Commission
Trustees with Bonnie Fallon, who was voted in at Town Meeting. Mrs.
Rutkovsky confirmed the Board was aware that he and Nancy were not
interested in the paperwork aspect of the cemeteries. She mentioned that last
year there was a Boy Scout working on a list of Veterans buried in the
cemeteries but due to his upcoming birthday, he was not able to complete the
project.
After the mention of the list of Veterans, Mr. Haggett said he would like to
have the Veterans Memorial marker, located at the bottom of Ralph Road,
updated using the back of the memorial. He is aware of one Veteran killed in
action whose name isn't on the marker, Leslie Howard Larocque. The Board
said they will look into the cost and check to see if there are others whose
names should be added.
Mr. Haggett presented the Board the results of an analysis of his gravel pit in
comparison with Spragues' quarry. He has a crusher coming on April 15th.
The more they crush, the cheaper it will be. He and Ray Peck will get together
to discuss the potential use of his gravel pit for the Town.
3. Treasurers Report:
Mrs. Godfrey reported she and Kasey Peterson will be meeting with Lorie from
NEMRC on April 8th to set up the 18 month budget on the computer system as
voted for at Town Meeting. The Board would like them to contact Sullivan &
Powers to find out an expected date of the results of the 2011 audit. They
would also like us to set up when we will begin the 2012 audit.
4. Highway Report:
Mr. Peck reported the roads are holding up with the constant weather changes.
The 2008 truck is at McClouds for repairs. He would like Tenco to look at the
body to see if the prior roll over caused the frame to be twisted causing the rear
axle to break. They are down to 2 trucks to finish out the winter/mud seasons.
They are planning on doing road repairs on Tuesday. He is looking at getting a
quote for the pavement repair for Ridge Road so he can submit an application
for a grant and also one for East Hill.
5. Other Business:
The Board received a request from Sovernet for a permit to install a fiber cable
on Lamson Pond Road. The Board reviewed the request and would like Kasey
Peterson to send them a letter asking for clarification of indemnities and
liabilities for potential damage.
Mrs. Peterson and Mrs. Godfrey would like to have some renovations done to
the backroom where the furnace used to be to make it useable. They would like
to have the water pressure tank and hot water heater moved around, the holes
patched, the old copper pipe removed, a different light installed, and painting
done. They would like to purchase shelves and file boxes to store office
supplies and records that do not need to be in the vault. The Board would like
them to get estimates for the repairs and what it would cost to replace the siding
where the chimney is after it is removed. The Board approved purchasing a
new shredder at approximately $68.00.
Mr. McPhetres would like some guidelines from the Board as a Road
Commissioner. The Board talked to him about the job he is doing so far and
about his working relationship with Ray Peck. They believe he is able to help
Mr. Peck with any decisions concerning the Highway Department. They
agreed that if there are any large monetary requests that it will be presented to
the Board.
6. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay
the warrants in the amount of $9,427.65 of which $5,487.53 was to Blue Cross
Blue Shield. Vote 3-0-0
7. New Business:
Mr. Benson received a new dispatch contract with Barre City for a 3 year
contract for the Fire Department. The contract included an approximately
3% escalation each year for cost.
Mr. Benson also spoke to Chuck Barnum, 911 coordinator, about setting up
public meetings in late April-early May with the four vendors interested in
supporting Brookfield for 911 services. He would like them to show response
times to different map areas. The Board would like the vendors to be on an
even presentation ground using actual times not GPS times.
On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to
approve the minutes of March 11, 2013 with an amendment on the last page
removing a typo. Vote 3-0-0
8. Adjournment:
On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to
adjourn at 8:50 p. m. until the next meeting of April 8, 2013 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of March 11, 2013
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky, Jeff Kimmel
Public Attendees: Teresa Godfrey (Recorder), Kevin Joyal, Ray Peck
Mr. Benson called the meeting to order at 7:00 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:00 p. m.
2. New Business:
Mrs. Rutkovsky officially welcomed Jeff Kimmel back to the Selectboard as
a member. Mr. Kimmel presented the Board his VT Oath of Allegiance and
Oath of Office as being officially sworn in.
On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board nominated
Mr. Benson as Chairman of the Board. Vote 3-0-0
On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board nominated
Mrs. Godfrey as Administrative Assistant to record the Selectboard minutes.
Vote 3-0-0
3. Public Presentation:
Mr. Joyal spoke to the Board about becoming the 2nd Constable for Brookfield.
The Board discussed with him the requirements of the job.
On motion by Mr. Benson, seconded by Mr. Kimmel, the Board appointed Mr.
Joyal as 2nd Constable for Brookfield. Vote 3-0-0
The Board discussed more with Mr. Joyal the responsibilities of the 1st and
2nd Constable. Mr. Joyal said he would come in on Tuesday and get sworn in
by the Town Clerk.
4. Treasurers Report:
Mrs. Godfrey reported that the bank accounts have been reconciled for
February. Mr. Benson spoke to Sullivan and Powers and they have one more
issue to resolve and then they will be reporting to the Board their
recommendations from the 2011 audit.
5. Highway Report:
Mr. Peck reported that they are hoping to get the blue truck with the engine
problem back soon. The truck engine has been worked on 4 different times
in 72,000 miles.
Doug Haggett spoke to Mr. Benson at Town Meeting and he would like to
move some more material from his gravel pit. Mr. Benson told him he would
have Mr. Peck talk to him about an agreement.
Mr. Peck will be applying for grants for 1 class 2 road and 1 class 3 road for
maintenance.
He will be submitting to the State for reimbursement for winter maintenance
on Route 65.
6. Other Business:
The Board received an assemblage permit request for July 13, 2013. The
request is for a wedding at Hippo Park and they would like to put up an
arbor. They expect 150 people in attendance. They would like to have the
reception at 401 Ralph Road in the field.
After some discussion concerning parking, music, and the bridge repair, the
Board tabled the request until Mr. Kimmel is able to contact them concerning
these issues.
7. Accounts Payable:
On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to
pay the warrants in the amount of $5,417.72. Vote 3-0-0
8. Other Business:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
approve the minutes of February 25, 2013. Vote 2-0-1
Mr. Kimmel looked into the Vermont statutes pertaining to the interest rate and
penalty assessed by Brookfield and the Town's delinquent tax collector. The
issue was raised in the "Other Business" portion of this year's Town Meeting,
and the suggestion of participants was that the Selectboard investigate the laws
and practices regarding interest and penalty rates. Mr. Kimmel noted that
changes to the rates might need to be addressed through a subsequent warning
and vote at a Town Meeting. There will be further research to compare
approaches in other Vermont towns.
Stagecoach sent a letter to the Board to thank Brookfield for approving their
donation request. They wanted to know when the money would be sent.
As in the past, the money will be sent in November after taxes are collected.
The Board will have Mrs. Peterson reply to their letter.
Mrs. Rutkovsky spoke to the other Board members about having the Cemetery
Commission Trustees appointed. Nancy Jacques and Mike Herold would
like to be appointed as trustees. Bonnie Fallon was voted in as a trustee at
Town Meeting.
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
appoint Mrs. Jacques and Mr. Herold as trustees joining Ms. Fallon as the
Cemetery Commission Trustees. Vote 3-0-0
9. Adjournment:
On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 8:40 p. m. until the next meeting of March 25, 2013 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of February 25, 2013
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Jeff Kimmel, Mike McPhetres,
Carol Bushey
Mr. Benson called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:05 p. m.
2. Public Presentation:
Mrs. Bushey wanted to know if the permit for public assemblage had been
signed referring to the Area Food Shelf Walk-a-Thon. Mr. Benson told her
it was on the agenda for the meeting for discussion.
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted
to sign the permit for the Area Food Shelf Walk-a-Thon for April 27, 2013
beginning at the Brookfield School. Vote 2-0-0
3. Highway Report:
Mr. McPhetres reported the green truck should be back on Thursday from a
blown head gasket repair. The blue truck has a twisted body and the side dump
piston doesn't work correctly. They are checking prices for a new box and will
check with the insurance company about the cost of the repair being covered.
4. Other Business:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adopt the Vermont Agency of Transportation 2013 Highway and Bridge
Standards. Vote 2-0-0
5. Accounts Payable:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
pay the warrants in the amount of $13,302.14. Vote 2-0-0
6. Other Business:
The Board received the 911 information from Chuck Barnum. They will have
this information for Town Meeting.
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
approve the minutes for February 11, 2013 with the second "for" removed from
item #2. Vote 2-0-0
7. Adjournment:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 8:45 p. m. until the next meeting of March 11, 2013 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of February 11, 2013
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Mike McPhetres, Jon Binhammer
Mr. Benson called the meeting to order at 7:03 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:03 p. m.
2. New Business:
The Board received an agreement letter from Green Mountain Power. The
letter was an agreement for a temporary easement for moving power poles for
the Floating Bridge rebuild. The Board was asked to review the plans and
if they are in agreement to sign the form and return it to GMP. The Board
reviewed the map plan for the pole relocation and signed the form.
3. Highway Report:
Mr. McPhetres told the Board the 3 trucks are broke down. One is operational.
Repairs are being made. They are maintaining the roads and sanding.
4. Other Business:
The Board received a letter for an agreement with Ray Peck to use his
excavator on projects on Stone Road, Halfway Brook Road, Northfield Road
and any other projects where the Town backhoe isn't sufficient.
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
enter into an agreement with Ray Peck to purchase a weeks worth of excavator
time at $500 a day for 6 days for projects listed above. Vote 2-0-0
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
approve the minutes of January 28, 2013. Vote 2-0-0
5. Accounts Payable:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
pay the warrants in the amount of $41,506.84. This includes a payment to
Orange County Court in the amount of $34,924.77. Vote 2-0-0
6. Public Presentation:
Mr. Binhammer spoke to the Board concerning the money made on the sale of
Town Forest timber. He met with the Listers and they calculated the value of
of the land as though it was privately owned. The value came to $227,400 for
the Town Forest. If taxes were collected annually it would be roughly $3000 a
year. The State pays 1% in PILOT for the fair market value of State owned
land. That would be approx. $2274 a year. The last timber harvest was in
2004. So in calculating taxes at the rate of each year, it would have been about
$14,163, which is close to 45% of the total made in the timber sale. He
recommended to the Board that the reminder could be set in a conservation
fund to be used as the Board determines.
The Board discussed the different plans for the money. Since it takes 2 years to
harvest the timber, the impact is about 2 years of maintenance of road work
so the loggers can get in and out of the forest.
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
apply $6000, of the $32,000 that was received for the sale of the timber, to help
offset the 2013 tax rate. The balance will be placed in a separate line item to be
used as determined by the Selectboard for conservation and recreation.
Vote 2-0-0
7. Adjournment:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 8:00 p. m. until the next meeting of February 25, 2013 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of January 28, 2013
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Sam Dilcer, Chuck Barnum, Jon Binhammer
Mr. Benson called the meeting to order at 7:18 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:18 p. m.
2. Public Presentation:
Mr. Barnum asked the Board if they had made a decision about having the
Town Treasurer appointed voted on at Town Meeting. Mr. Benson said the
only way to legally have an appointment was to have a charter change
through Legislature.
Mr. Barnum presented the Board with a copy of the survey he is giving the
different 911 ambulance services in the surrounding towns for compiling
information to be presented at Town Meeting. He has been collecting the
information from Barre Town, Northfield, Williamstown, and WRV ambulance
services.
The Board plans on informing the public about the findings and will have
public meetings in the future to discuss options with each of the area
ambulance services.
3. Other Business:
The Board worked on finalizing the Budget to be put in the Town Report.
Mr. Binhammer asked the Board what the plan was for the income from the
logging of the Town Forest. He would like to see some of the money used for
some type of conservation project. The Board said they would have to check
the minutes to see if the money was to be applied to help set the tax rate. They
believed it was not since it was similar to receiving a grant. Mr. Binhammer
thought that it would be a good idea to maybe have a percent applied to each of
the following: PILOT, equipment fund, and conservation/recreation. He will
talk to the Listers to find out what a comparable value would be for a lot that
size for PILOT. He would then return to the Board with suggestions of the
percent towards PILOT and conservation/recreation to present at Town
Meeting.
4. Accounts Payable:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
pay the warrants in the amount of $41,926.36. This includes VLCT insurance
bills and WRVA January and February payments. Vote 2-0-0
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
approve the minutes of January 14, 2013. Vote 2-0-0
5. Adjournment:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 10:00 p. m. until the next meeting of February 11, 2013.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of January 14, 2013
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Ray Peck (Highway foreman), Mike
McPhetres (Road Commissioner), G. G. LaRocque, Sam Dilcer,
Chuck Barnum
Mr. Benson called the meeting to order at 7:25 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:25 p. m.
2. Treasurers Report:
Mr. Benson gave Mrs. Woodruff and Mrs. Peterson a list of concerns for the
budget that need to be confirmed ASAP for the Town Report.
3. Other Business:
The Board received notice that poles for Green Mountain Power need to be
relocated for the installation of the new Floating Bridge and will be returned
to their original location when the bridge is completed. The owners on the west
side will be informed before moving the poles. The Board signed the
notification.
4. Highway Report:
Mr. Peck reported that they are working on plowing and sanding. Due to the
mud, they will fix the ruts with the loader as the roads start to refreeze.
The Board received a Certification of Highway Mileage and asked Mr. Peck
to confirm the totals of each of the road classifications for the Town. The form
is due by February 20, 2013.
5. Other Business:
Mr. Barnum gave the Board a letter of resignation for his position on the Stage
Coach Board for Brookfield.
Mr. Barnum gave the Board the balances for the year 2012 for the Delinquent
Tax Collector. He also told the Board that Florence Barnum will not be
running for Delinquent Tax Collector this year.
Mr. Barnum spoke to the Board about the ambulance study he has been
working on. There is a new EMT study that is causing some concern about
how training will be done and the length of time it will take for EMT training.
The ambulance study will be presented at Town Meeting so a decision can be
made on how the Town would like to have 911 coverage.
6. Accounts Payable:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
pay the January 2013 warrants in the amount of $8,694.31. Vote 2-0-0
7. Other Business:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
approve the minutes as amended. The amendment concerned the payment
method to WRVA as being equal installments and not a lump sum. Vote 2-0-0
The Board discussed the budget to present to the Town at Town Meeting in
March.
The Board approved the creation of a Facebook page by Mrs. Peterson to help
put information out to the public concerning Brookfield.
8. Adjournment:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 10:05 p. m. until the next meeting of January 28, 2013 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of December 20, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Mike McPhetres (Road Commissioner)
Mr. Benson called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:05 p. m.
2. Treasurers Report:
Mrs. Godfrey reported that Mrs. Woodruff will be depositing $50,000 in the
Randolph National Bank general fund to cover end of the year approved
donations.
3. Other Business:
The Board received a letter from the State that the Coefficient of Dispersion
(COD) is over 18%. If the COD reaches 20% or higher the State will require
the Town to have a Town wide reappraisal. The Board would like the Listers
to see what the least expensive way to have a reappraisal done to be prepared in
the event the COD is over 20% in the next few years. They would like to have
a report at the next Board meeting.
The Board received information for a PACIF 2013 grant. Applications will be
accepted after January 1, 2013 for up to $5000 for equipment listed on the
application.
4. Highway Report:
Mr. McPhetres reported they ordered diesel fuel and salt.
5. Budget Report:
The Board discussed what to put in the budget for approval at Town Meeting.
Orange County Sheriff Contract- budget $5500. spent $5292 in 2012.
SPCA-$300
WRVA-increased approx. $6000. The Board discussed the best payment
method and elected to pay in equal installments.
6. Accounts Payable:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
pay the warrants in the amount of $41,884.51 including gravel, replacement
signs and some end of year donations. Vote 2-0-0
7. Other Business:
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
approve the minutes of December 10, 2012. Vote 2-0-0
Mrs. Peterson suggested to Mr. Benson the Town might want to look into
opening a Facebook page so more information can be posted to the public.
The Board discussed having Mr. Benson talk to Mrs. Peterson to get more
information on what it would take open and maintain the Town page.
Mrs. Woodruff spoke to Mr. Benson and told him that Agency of Trans.
will be coming on January 21, 2013 to talk to the Board and the public about
the plans for replacing/repairing the Floating Bridge. An announcement will
be posted at the Office and in the Herald.
On investigation by Mrs. Rutkovsky, the Cemetery Commission is an elected
position with 3 or 5 members so there needs to be at least 1 more member for
the Commission.
8. Adjournment:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 9:00 p. m. until the next meeting of January 14, 2013.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of December 10, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Mike McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Pat Edwards (W. R. V. A), Jenny Hord,
Michael J. Herold Jr., Sam Dilcer, Ray Peck (Highway foreman),
Robert A Conniff Sr.
Mr. McPhetres called the meeting to order at 7:10 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:10 p. m.
2. Public Presentation:
Ms. Edwards from White River Valley Ambulance wanted to know if there is a
representative from Brookfield for the WRVA board. Mr. Benson said they
have someone in mind but hasn't confirmed them yet. Ms. Edwards will send
the Board the minutes from the WRVA meetings from the time Jane Stone had
stepped down. The Board received a budget with 2 options on how much to
pay for the service. Mr. Benson told Ms. Edwards that some homeowners are
interested in other Town ambulance services and the cost of those services are
being investigated.
Ms. Hord would like the Board to consider throwing up Town Road 43. It is an
extension from a class 4 road off Blanchard Road. Her family owns both sides.
The bridge was washed out in 1927 and was never replaced. There is a survey
of the property done for the former owner, Chris Blanchard. The Board will
look into it.
Mr. Dilcer was checking to see if anyone had been appointed as the other 2
Town auditors to help him with the end of year audit. It needs to be done for
Town Meeting in March.
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
appoint Pat Rea and Phyllis Humez as auditors until Town meeting. Vote 3-0-0
Mr. Conniff has to change which Scout will be working on the Veterans project
for the Town Cemeteries. The Scout working on it turns 18 in April and needs
to have his Eagle project finished before then. Mr. Conniff will get a summary
from Tommy on what he has been able to find to pass on to the new Scouts.
Mr. Herold and Nancy Jacques would like to be named as Trustees for the
Cemetery Board.
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
appoint Michael Herold and Nancy Jacques as Cemetery Trustees. Vote 3-0-0
The Board will confirm that it is not an elected position. If so, they could go on
the ballot as write ins.
3. Highway Report:
Mr. Peck reported that with all the mud this month, he needs to get more stone.
He needs to see what is left of his budget to purchase the materials for the mud.
He will pool the money to purchase the supplies.
Mr. Benson spoke with FEMA and Mr. Peck needs to finish the forms to close
out the Chelsea Road repairs so the refund can be processed.
The grader is losing antifreeze and they are not sure where it is going. There
are no leaks. They are looking at doing a repair/overhaul after budget approval
at Town Meeting. Until then they will continue to monitor the fluid level.
4. Other Business:
Due to the next meeting falling on Christmas Eve, the Board has moved the
meeting to December 20, 2012 at 7:00. This will ensure all end of year bills
can be approved for payment by December 27th.
5. Accounts Payable:
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
pay the warrants in the amount of $18,406.52. Vote 3-0-0
6. Other Business:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
approve the minutes of November 26, 2012. Vote 3-0-0
The Board received a resignation letter from Mr. McPhetres from the Select-
board due to moving out of Town.
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
appoint Mr. McPhetres as Road Commissioner to serve for the next 3 months
at no pay. Vote 2-0-0
Due to Mr. McPhetres resignation from the Board, the remaining Board
members have moved to having Mr. Benson as the new Selectboard Chair.
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
have Mr. Benson as the new Selectboard Chair. Vote 2-0-0
7. Adjournment:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 9:00 p. m. until the next meeting of December 20, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of November 26, 2012
Town Clerk's office on Ralph Road
Selectboard: Martina Rutkovsky (Recorder), John Benson, Mike McPhetres
Public Attendees: Chuck Barnum & Ray Peck
Mr. McPhetres called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:05 p. m.
2. Highway Report:
Ditching has been completed for the season. We are getting ready for winter.
All FEMA projects have been completed per Mr. Peck. Chelsea Road, West
Brookfield retaining wall & the North end of the pond. Notice has been filed
and bills have been kept separate.
Old Stage Road. Notification has been sent that the Town will not be liable for
any damages during snow plowing to the fence that is too close to the road.
The Board received notification from the State about bridge #23, highway 33
about revised load weighting. The State recommends a posting of both ends of
the bridge and the installation of guard rails. Per Mr. Peck, the bridge is closed
in the winter. Signs will be ordered to post and guard rails will be addressed in
the spring. Written notification of compliance will follow.
Mr. Benson requested of Mr. Peck budget information; two separate budgets,
January through December 2012 and also an eighteen month projection.
Budget considerations for bridge #23 guard rails. How much time will be
allocated to Arnold? And also a Highway report for the Town Report.
The acquisition of gravel was discussed. What are all of the available sources
and the best location to stockpile?
3. Public Presentation:
Mr. Barnum arrived at 7:30. It was confirmed with Ray Peck that the 911
address for the curb cut would be added to the permit for building. And that
Mr. Barnum would be contacted to extend 911 information.
Mr. Barnum continued the discussion about the different ambulance choices
the Town has vs. WRVA. He has received the Barre Town Proposal. More
discussion is needed concerning coverage, time and treatment factors
respecting an apple to apple comparison.
Mr. Barnum requested favorable consideration of the possibility of the Board
researching its authority to make the Brookfield Treasurer's position an
appointed position as opposed to an elected position, respecting his belief that
this would secure a more solid candidate with appropriate credentials.
The Financial Policies Handbook was also discussed. The office is working on
policy references.
4. Other Business:
Blue Cross Insurance renewal was discussed and signed off on by the Board.
5. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay
warrants in the amount of $41,162.26. Vote 3-0-0
6. Other Business:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
approve the minutes of November 12, 2012. Vote 3-0-0
7. Adjournment:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adjourn at 9:00 p. m. until the next meeting of December 10, 2012 at 7:00 p. m.
Respectfully submitted,
Martina Rutkovsky, Recorder
Brookfield Selectboard Meeting of November 12, 2012
Town Clerk's office on Ralph Road
Selectboard: Martina Rutkovsky, John Benson, Mike McPhetres
Public Attendees: Teresa Godfrey (Recorder), Steve Knowles, Gary Urie, Pamela Krausz, Chuck Barnum
Mr. McPhetres called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:05 p. m.
2. Public Presentation:
The Board received an agreement with Gary Urie and Pamela Krausz for
plowing Spencer Road for the winter maintenance agreement between the
Town of Brookfield and Mr. Urie and Ms. Krausz. The Town will plow the
balance of the road in exchange for using the end of their road for turning the
plow truck around.
Mr. Knowles wanted to confirm his hourly rate and that he would receive his
benefits in 90 days.
Mr. Barnum spoke to the Board about using Stage Coach. The Board would
like to see more service for the Town. Right now Stage Coach is on a call
as needed for Brookfield. As of September 1, 2012 Stage Coach is no longer
handling Medicare. Stage Coach will be sending the Town a letter requesting
an additional $300 to be voted on at Town Meeting for the 2013 budget.
This is to help supplement the rise in gas prices and Stage Coach provides
reimbursement to the Senior Center volunteer drivers for Meals on Wheels
deliveries.
Mr. Barnum spoke to the Board about 911 information. There is a form called
Disability Designations for someone who has a disability that would inform the
dispatcher. This would let them know if the person requiring help has any
disability such as hard of hearing, wheelchair bound, etc. He would like to
discuss this at Town Meeting. He would like to have Ray Peck confirm the
911 address for the curb cut before someone starts building so they won't get
the address incorrect. This is something that can be added to the permit for
building.
Mr. Barnum discussed the research he is doing concerning the different
ambulance choices the Town has vs. WRVA. Some of the options Brookfield
has are Barre Town, Barre City, Williamstown, and Northfield. He will report
to the Board what he finds. Barre would need to do some "dry runs" to check
response times for some of the far reaches of town.
3. Other Business:
The Board received a letter stating the Health Officer term is expiring. The
Board will ask David Pattison, current Health Officer, if he would like to
continue as appointed.
The Board received a letter from VTrans concerning the Emergency Access
Gate for I89 off Stone Road. This access is to be used for emergency vehicles.
The Board signed the agreement that it is only used for emergency vehicles.
4. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay
warrants in the amount of $13,625.45. Vote 3-0-0
5. Other Business:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
approve the minutes of October 22, 2012. Vote 2-0-1
6. Adjournment:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adjourn at 9:15 p. m until the next meeting of November 26, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of October 22, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Ray Peck (Highway foreman)
Mr. Benson called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:05 p. m.
2. New Business:
The Board discussed the 2013 budget and what should be reported in the
2013 Town Report for Town Meeting. The Board would like to have the
different departments begin to prepare their budgets to have submitted to
the Town in March.
3. Highway Report:
Mr. Peck reported they are getting the mud season supply of gravel before the
gravel pit is closed for the season.
The culverts are in on Ralph Road. They are working on cleaning out the
ditches.
They need to complete the Chelsea Road repair from tropical storm Irene so
they can be reimbursed from FEMA.
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted
to hire Steve Knowles on as the third member of the road crew beginning on
October 15th, 2012. Vote 2-0-0
Mr. Benson has written a letter to address the Spencer Road issue. The Town
owns .24 miles up Spencer Road and the balance of the road is privately
owned.
4. Accounts Payable:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted
pay the warrants in the amount of $16,377.70. The total includes a payment
of $5000.00 to Sullivan & Powers & Co. towards the audit for the 2011 books.
Vote 2-0-0
5. Other Business:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted
to approve the minutes of October 8, 2012 as written. Vote 2-0-0
6. Adjournment:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 8:00 p. m. until the next meeting of November 12, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of October 8, 2012
Town Clerk's office on Ralph Road
Selectboard: Mike McPhetres, John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Ray Peck (Highway foreman)
Mr. McPhetres called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:05 p. m.
2. Other Business:
The Board received a resignation letter from John Tassie. He has resigned as
second constable as of September 26, 2012.
3. Highway Report:
Mr. Peck reported that he has measured Spencer Road as being .24 miles as
Town Road. The rest of the road is a private road. He has painted a line and
marked stones on each side representing the end of town road.
After looking over Parker Road, he is going to dig out the ditch as a drain
which should take about a half day. Next year gravel can be put on to repair
the road to Mr. Bianco's property.
They are working on regular maintenance on the trucks for winter.
There are 2 culverts left to put in on Ralph Road. They should be able to
plow through during the winter.
They will be working on removing leaves from the ditches to prepare for spring
run off.
The radios have been installed in the new truck and the lettering is done. They
need to check for a "high band" license for the radio channel.
4. Other Business:
The Board received a FY2013 Petroleum Tank assessment fee invoice. The
Town has one tank and the fee is $50.00 per tank. The Board signed and
forwarded the invoice to Mrs. Peterson to pay.
The Board received a permit request from Washington Electric. They would
like to install a 7200 volt distribution line on Schoolhouse Road near John
Shangraw's property. On motion by Mr. McPhetres, seconded by Mr. Benson,
the Board voted to approve the request. Vote 3-0-0
The Board discussed the Spencer Road issue. Mr. Benson spoke to Jeff
Kimmel to see if he can find when the end of the road was thrown up.
The Board received a permit request for the Old Town Hall for Public
Assemblage on October 10th from 6:00 p. m. - 10:00 p. m. They would like to
have Peter Welch meet and talk to the Citizens of Brookfield and surrounding
communities. On motion by Mr. Benson, seconded by Mr. McPhetres, the
Board voted to approve the permit. Vote 3-0-0
The Board received a request from the Listers to decrease the Grand List by
$40,800. Two parcels owned by the same person, which are contiguous,
were combined as one parcel lowering his value. On motion by Mr. McPhetres
seconded by Mr. Benson, the Board voted to approve the decrease. Vote 3-0-0
The Board received an insurance renewal form from Vermont League of Cities
and Towns. The renewal needs to be responded to by October 12th. The
Board would like Mrs. Peterson to review the policy for the value of the
contents of the Town buildings and possibly increase the values. At present,
the garage contents are only covered at $9000, the Fire Station contents at
$6000, and the Library and Town Office contents at $52,000 combined.
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
approve the minutes of September 24, 2012. Vote 2-0-1
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
pay the warrants in the amount of $138,525.73. The warrants included
$125,000 for the new truck and $5,031 for the monument repair. The repair
cost will come from the insurance money received from the accident.
Vote 3-0-0
5. Adjournment:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
adjourn at 8:30 p. m. until the next meeting of October 22, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of September 24, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Mike McPhetres
Public Attendees: Teresa Godfrey (Recorder), Jane Woodruff (Treasurer), Ray Peck (Highway foreman), Gary Urie, Pamela Krausz, Mike Hodgden, Gene Bianco
Mr. McPhetres called the meeting to order at 7:00 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:00 p. m.
2. Treasurers Report:
Mrs. Woodruff reported that she is working on the expense accounts for the
Auditors. She is working on the "uncategorized" expense from 2011 and
where the $9000 should be moved to. She will be contacting the Auditors
on Tuesday.
3. Public Presentation:
Ms. Krausz and Mr. Urie would like to know when Spencer Lane was thrown
up. In 1965, the road was discontinued according to the map. John Sprague
has broken through the stone wall and cut down trees to access the road from
the south. They would like to know where the actual road ends. Peter Liptman
owns the land rented to Mr. Sprague and he is coming up to look at the issue.
The Board will check to see if they can find when the road was thrown up. The
Town plows the turn-around so they won't have to back down the road.
Mr. Bianco wanted to know when the culvert is going to be put in at the camp
on Parker Road. The road is dry. Mr. Peck will meet with him to see what
needs to be done so the water will drain around the road.
Mr. Hodgden is concerned about the fox population in the village. He has seen
up to a half dozen running around and they are killing chickens. He wondered
what should be done. Bill Sprague does trapping. Mr. McPhetres will talk to
the game warden to see what can be done.
4. Other Business:
The Board received a quote of $62.67 per ton for rock salt. We use
approximately 250 ton a year. By signing the quote they are locked in at the
price but not for quantity. The Board signed the quote.
Mr. Benson spoke to Jeff Brassard about replacing both the front and attic
doors. He would like quotes for a key lock entry and a combination pad
entry.
The Pace Program Description and Guidelines needs to have the Board fill in
some information and sign the contract. After reviewing previous Selectboard
minutes to confirm the vote accepting the policy, they signed the contract and
mailed it to the Pace Program director.
The Board received a letter from Sharon Liebert from Braintree. She is on
Town Governance Committee and was asking what Brookfield's Admin.
Assistants do. She wanted to know how long they work and for how much.
They are interested in having one instead of a Town Manager.
5. Highway Report:
Mr. Peck reported they would be putting in culverts on Ralph Road on
Tuesday. They are swapping tires and radios out of the MACK.
They are preparing for the winter and mud season. They are making sure they
have everything needed in storage like salt and sand.
6. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay
the warrants in the amount of $10,440.55. Vote 2-0-0
7. Other Business:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to a
approve the minutes of September 10, 2012. Vote 2-0-0
8. Adjournment:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adjourn at 8:55 p. m. until the next meeting of October 8, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of September 10, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Michael McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Ray Peck (Highway foreman), Ted Elzy, Doug Haggett, Al Wilder, Nancy Jacques
Mr. McPhetres called the meeting to order at 7:10 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:10 p. m.
2. Public Presentation:
Mr. Wilder said his road sign has been missing since February. He had
contacted the Town several times and wanted to know when it will come in.
Mr. Peck said it was ordered a month ago and should be in soon.
Mrs. Jacques submitted an application for "Dollars for Doers" for the volunteer
time she has put in working at the cemeteries. The company she works for will
match the money for up to $250.00. She will meet with Mrs. Woodruff to get
tax number from her.
Mr. Haggett put together an 8 year plan for the use of his gravel pit for the
town. The Town would pay for crushing, stacking, and hauling. Plan is for
approximately 5000 yards. The Board will discuss options with Mr. Peck and
let Mr. Haggett know their decision.
Mrs. Godfrey reported that the audit with Sullivan & Powers & Co. is not
proceeding until some needed information is produced. The Board discussed
the audit and that there is only one Town auditor at this time, Sam Dilcer. They
are looking for 2 more to be appointed. Brenda Flint and Phyllis Humez will
be asked if they are interested in coming to the next meeting to be appointed.
3. Other Business:
The Board received a recommendation from the Planning Commission for
an open position.
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board
voted to appoint Jeff Girard to the Planning Commission. Vote 3-0-0
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to
sign the contract from Sullivan & Powers & Co. for $12,000.00 to audit the
Town books as approved at Town Meeting.
Mrs. Woodruff spoke to Mr. Benson recently concerning the water on Floating
Bridge and mosquitoes. He recommended contacting the State since they own
it. There is really no way to remove the water.
4. Highway Report:
Mr. Peck reported they are doing summer maintenance. Grading, working on
Ralph Road. They are almost done trimming the trees on the back side of the
road. They might need chains for the new truck. The Logger who won the bid
for the Town Forest might need put a different entrance where they are logging.
Mr. Peck would have to approve the location.
They removed the fuel tank at the Town office and brought the remaining fuel
to the garage for use.
The Board reviewed the applications for the Highway department position.
They will be interviewing on September 24, 2012 at 6:30 p. m. before the next
meeting.
The Board asked Mrs. Godfrey to be sure the Randolph National Bank General
Fund had the money in the account to pay for the new truck.
5. Other Business:
The Board received a Quit Claim Deed for 133 Bailey Road that the Town has
a 1781 charter for. The Town would relinquish the land from Orange County
Grammer School of which there is no record for.
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to
sign the Quit Claim Deed to relinquish ownership of the land on 133 Bailey
Road, Brookfield, VT. Vote 3-0-0
The Board read the warnings in the Braintree Town Report concerning
changing to the 18 month budget so the following year the Town will be on the
July 1st-June 30th calendar with the State. The Board copied the report so they
can create a similar report to present at Town Meeting for March 2013.
6. Accounts Payable:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
pay the warrants in the amount of $8,240.80. Vote 3-0-0
7. Minutes:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
accept the minutes of August 13, 2012 after changing the name of the auditors
to Powers. Vote 3-0-0
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
accept the minutes of August 27, 2012 after changing the name of the auditors
to Powers. Vote 3-0-0
8. Adjournment:
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 9:30 p. m. until the next meeting on September 24, 2012 at 7:00
p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of August 27, 2012
Town Clerk's office on Ralph Road
Selectboard: Martina Rutkovsky, Mike McPhetres, John Benson
Public Attendees: Teresa Godfrey (Recorder), Edward Duprey, Gina Duprey, David
Paganelli (State Forester), Shari Dutton, Jane Woodruff (Treasurer)
Mr. McPhetres called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:05 p. m.
2. Treasurers Report:
Mrs. Woodruff reported that the Town Tax Rate was approved at the last
selectboard meeting and the 2012 Tax Bills will be going out by August
31st. The Auditors from Sullivan & Powers & Co will start the Town
audit on September 5th.
3. Public Presentation:
Mr. and Mrs. Duprey were wondering if the western side of Old Cross Road
was still a Town road or if it is a ROW for the property at the end of it. Their
neighbor had a large bonfire on Sunday night. The Board has asked the Listers
to check the files and deeds to see if there is any information about a ROW.
Ms. Dutton was concerned about a Tax Sale of her property. She is interested
in selling a portion for timber or land to the Town and keeping the remainder.
The Board would like her to talk to Mrs. Barnum and Ms. Montie to let them
know she is working with the Town. The Board investigated where her land is
and found it isn't near the Town Forest like she thought. Mrs. Rutkovsky will
contact her and let her know the Board isn't interested in purchasing the land.
4. Other Business:
The Board opened the 6 timber sale bids that were received by the deadline.
The Board has copies for public viewing.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
accept the bid from Richard J. Riendeau, at 737 Wheelock Road, Danville, VT
05828, for a bid of $33,712.08. Vote 3-0-0
Mr. Paganelli will draw up the contract for Mr. Riendeau and the Town to sign.
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
authorize the Chair, Mr. McPhetres, to sign the contract for the timber harvest
agreement. Vote 3-0-0
The Board discussed the Health Care rates concerning the changes made in
the Highway department. The discussion was tabled.
Mr. Benson talked to Randolph National Bank about the loan for the new Town
truck. They would like to move forward with the loan for 2 payments due
November 2013 and November 2014.
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board
approved Mr. Benson moving forward with the loan application for the new
Town truck. Vote 3-0-0
The Board received a copy of the "Entry Regarding Motion" for the Town of
Brookfield vs. Steve Severance from Pam Stafford, Town Attorney. It stated
"the defendants were denied holding funds in escrow." The Town will move
forward with eviction from the Town mobile home.
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
accept the agreement from W. B. Mason to maintain the Sharp copier for
$250.00 for 1 year.
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to
to pay the warrants in the amount of $45,668.01, including the $25,000.00
diesel fuel fill. Vote 3-0-0
The Board discussed changing the Town fiscal year from January 1-December
31 to July 1-June 30. Braintree presented an 18 month and 6 & 12 month
budget and Braintree voters approved the 18 month budget. Mr. McPhetres
will get a Braintree town report to see how it was worded to change the Town
fiscal year.
5. Adjournment:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
adjourn at 8:45 p. m. until the next meeting of September 10, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of August 13, 2012
Town Clerk's office on Ralph Road
Selectboard: Martina Rutkovsky, John Benson, Mike McPhetres
Public Attendees: Edward Duprey, Gina Duprey, Jane Woodruff (Treasurer), Tom Lyons, Ray Peck (Highway foreman), David Alexander, Nancy Jacques
Mr. McPhetres called the meeting to order at 7:11 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:11 p. m.
2. Public Presentation:
Mr. and Mrs. Duprey, on the Stone Road, would like to put a permanent fence
along the ROW next to their property. The ROW is on the State map listed as
UP-unpassable town highway. The neighbor uses the ROW for his driveway.
The Board agreed there is no reason they can't put up a fence on their side of
the ROW, on their property.
Ms. Jacques submitted a request for reimbursement for paint for the cemetery
fence. She wondered if the "window shade" plot maps were copied or not. Mr.
Benson said they were not able to copy them and the only way to is trace them
on mylar or something comparable then copy the traced copies.
3. Other Business:
Twin Pond Retreat needs an assemblage permit and to understand what the
permit requires. They need to go through the process for zoning permits.
4. Highway Report:
Mr. Peck got the new truck and dropped it off at Tenco for putting the plow and
back on.
Witts Bridge repair ran into trouble. There was a void on the other side of the
bridge and needed 15 yards of concrete instead of the estimated 8 yards. The
repair is now finished.
They are still working on Ralph Road so it can be plowed this winter.
Mr. Peck had 8000 gal fuel delivered at about $25,000+.
5. Treasurer Report:
Mrs. Woodruff presented the Board with the Municipal Tax rate for approval.
The 2012 tax rate will be as follows: Municipal- .4611
Res. Edu- 1.3308
Total Residential Rate- 1.7919
Municipal- .4611
Non-res. Edu- 1.3424
Total Non-residential Rate- 1.8035
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted
to accept the above tax rates for the 2012 tax year. Vote 3-0-0
6. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
pay the warrants in the amount of $10,489.26. Vote 3-0-0
7. Other Business:
The Board received a list of requirements from Sullivan & Powers & Co. for
the upcoming audit for the 2011 Books. The Board would like Mrs. Woodruff,
Mrs. Peterson, and Mrs. Godfrey to go over the requirements to prepare for the
audit.
The Board received a letter from VAST asking if there is an ATV ordinance in
Brookfield. The ATV's are not allowed on Class 1-4 roads. Mr. Benson
looked through the bylaws and was not able to find an ordinance for ATV's.
Dennis Tatro submitted a permit for his annual horse race on Morgan Mile for
September 8, 2012. The Constable will close the road. The permit is for public
assemblage. The Board would like Mr. Peck to inspect the road to be sure
there are no holes in the road for the horses to step in.
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board approved
the Public Assembly permit for Dennis Tatro for a horse race on Morgan Mile
from Old Post Road to Blodget Road.
Mrs. Rutkovsky reported the rules, regulations, and prices, etc. for the
Brookfield Cemeteries will soon be available on the Town website. They will
be moving forward to appoint the "Cemetery Commission" so they can move
towards deciding what will be done annually to upgrade and maintain the 5
cemeteries.
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
approve the minutes of July 9, 2012. Vote 2-0-1
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
approve the minutes of July 23, 2012 with the following amendment: Section
6, line 1 to read "project information meeting". Vote 2-0-1
The Board discussed how to move forward on changing the tax year, as
discussed at the 2012 Town Meeting. They would like to see how Braintree
changed their tax year a couple of years ago. The Town will vote on whether
to have a 6 month then 12 month budget or to have an 18 month budget for the
following year. The Board agreed to table the plan until they are able to get
more information from the Braintree office.
8. Adjournment:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
adjourn at 9:20 p. m. until the next meeting of August 27, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of July 23, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Mike McPhetres
Public Attendees: Teresa Godfrey (Recorder), Kristin Husher (School Board), Ray Peck (Highway Foreman), G. G. LaRocque, Eric Medved (Gifford Rehab. Med. Dir.)
Mr. McPhetres called the meeting to order at 7:10 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:10 p. m.
2. Public Presentation:
Ms. Husher, School Board representative, reported that the School Board is
conducting a study to merge the following elementary schools: Brookfield,
Randolph, and Braintree. They want to make a Regional Educational District.
She was presenting the Selectboard with the information to be presented and
discussed at Town Meeting in March.
Mr. Medved, Rehab. Med. Dir. at Gifford Memorial Hospital, representing the
proposed Gifford Resident Home project in Randolph Center, spoke about the
gap between nursing home care and living in your own home. He would like
the Board to support the plans to be presented to the State to show the need in
the area for a resident home. Mr. Benson recused himself because he is
involved with the project. Mr. McPhetres will discuss the plans with Mrs.
Rutkovsky and let Mr. Medved know their decision.
3. Highway Report:
Mr. Peck reported they were working on trees that came down during the
recent storm. He needs chloride. He has spent $4103 and has a balance of
$3396 in the budget. He would like to use some of the remainder of the sand
budget to fill the tank. The sand budget has a balance of $3598. The Board
approved as long as the total budget isn't gone over.
Witts Bridge needs to have a block retaining wall fixed from TS Irene. FEMA
has given money for the repair. The estimated repair is roughly $1500.
They are working on Ralph Road to widen it and make it easier to plow.
The road side mowing is complete.
Mr. Peck will be ordering fuel before the prices go up more.
4. Other Business:
Mr. LaRocque will be getting a form from the Town Clerk to purchase a
cemetery plot so he can bring it to the next Board meeting. He will be
giving the application to Mrs. Rutkovsky and will choose the plot at the
Board meeting. The "window shade" plots for the cemetery are kept in the
vault.
Green Mountain Economic Corp submitted a bill request to support them from
July 1, 2012 through June 30, 2013. This was not voted on at Town Meeting.
The Board will have Mrs. Peterson send them a letter to acknowledge it was
received and if they want to be considered in 2013 they need to submit the
request in December for voting at Town Meeting.
5. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
pay the warrants in the amount of $16,212.00. Vote 2-0-0
6. Other Business:
Mr. Benson stated that there will be a project information meeting in the late
fall concerning the Floating Bridge. They went ahead to get the permit from
the Vermont Environment Conservation Department for the lakes and ponds.
7. Adjournment:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
adjourn at 8:30 p. m. until the next meeting of August 13, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of July 9, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Jane Stone (WRVA Town Rep), Henry Connelly, David Paganelli (State Forester), Jon Binhammer (Town Forester)
Mr. Benson called the meeting to order at 7:10 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:10 p. m.
2. Public Presentation:
Ms. Stone, the Town representative for the White River Valley Ambulance
Service (WRVA), stated that Angelic Lee is the new President and Peter
is the Vice President of the WRVA. The WRVA is willing to adjust the billing
for a section of Town that may use another 911 area service if it is more
appropriate for a different town to respond, i.e. Northfield or Williamstown.
The other towns do not run with Paramedics so they would only be able to do
basic first aide as first responders.
Ms. Stone submitted a resignation letter as the Brookfield representative for
WRVA.
Mr. Paganelli and Mr. Binhammer would like to improve some of the
Brookfield Municipal Forest near Halfway Brook Road by cutting timber from
trees they have marked. They estimate there would be about 600 cord pulp
wood and 300,000 board feet for lumber. They would like to put the project
out for bid to lumber companies. There would be a showing of the forest and
bids would have to be submitted to the Town Clerk no later than August 23,
2012 at 4:30 p. m. The bids will be opened on August 27, 2012 at 6:30 p. m.
before the scheduled Selectboard meeting. The loggers would have to fulfill
certain criteria that will be explained in the contract, i.e. when, how long, and
clean-up when finished. After much discussion on the plan, the Board agreed
to put the project out for bid.
3. Accounts Payable:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
pay the warrants in the amount of $11,505.57. Vote 2-0-0
4. Other Business:
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
approve the minutes of June 25, 2012. Vote 2-0-0
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
proceed to enter into a contract with Sullivan & Flowers & Co. to perform an
audit of the 2011 Town accounts provided there is no objection from the
Selectboard Chair.
5. Adjournment:
On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 8:30 p. m. until the next meeting of July 23, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of June 25, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Martina Rutkovsky, Mike McPhetres
Public Attendees: Teresa Godfrey (Recorder), G. G. Larocque, Jane Woodruff (Treasurer), Ray Peck (Highway Foreman), Nancy Jacques, Robert Conniff
Mr. McPhetres called the meeting to order at 7:00 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:00 p. m.
2. Treasurers Report:
Mrs. Woodruff reported she was asked by the 1st Constable to see if there was
a gun ordinance in the Village. She was not able to find any. There has been
target practice in the Village and there have been complaints.
Mrs. Woodruff read over the Model Financial Policies Handbook from VLCT
2010 and wants to adopt the policy with some changes so it fits the Town
better.
Mrs. Woodruff will be receiving a bid from a firm in Montpelier to have the
Town books audited. The firm was recommended by VLCT and the firm
works on the NEMRC program.
There will be a lot of deposits made this week from the Interim taxes. She
would like to consolidate some of the cemetery accounts.
3. Highway Report:
Mr. Peck reported they have been working on putting down chloride,
grading, and digging out the ditch on Halfway Brook Road. He received the
hydraulic report from the Agency of Transportation (AOT) concerning
the culverts in town. They recommended replacing the culvert on Taylor
Hill with a box culvert. The Town can apply for a grant for replacing them.
The new radios have been installed.
Mr. Peck received information for using a new salt that has molasses in it.
He would like to try it to see if it saves on the amount of salt used per year.
The side road mower is coming next Friday. Tenco doesn't have "road side
mowing" signs. He will see if they can be borrowed from another town.
The new truck should be delivered the first week in August then delivered to
Tenco to have the bed put on. It should be delivered to Brookfield sometime
in October. Payment will be due when it is delivered. It will need some new
valves and vacuum lines. The Mack hooks up differently.
4. Public Presentation:
Mr. Conniff, Scout Master, needs a signature on the project for one of his
scouts becoming an Eagle Scout. The Scout will be checking all 5 of the
Brookfield cemeteries for Veterans, making sure all of them are marked and
have flag holders.
5. Other Business:
Mrs. Rutkovsky would like to have copies of the cemetery "window shades"
that have the plot maps on them so they can be used outside of the office and
the shades will remain safe in the Town Office. Mr. Benson will take them to
Williston the next time he goes up for Dubois and King to make the copies.
The Two Rivers Emergency Plan needs updating with the current Board names.
Mr. McPhetres received a letter from Ted Elzy wanting to move two of the
street lights on Main Street. He needs the Board to ok the request. He would
like one to be moved one pole closer to the stop sign and the other one a pole
closer to the Old Town Hall for safety. The Board would like to see if there
is a more efficient light and if there is a cost to moving them. They would also
like to know if the more efficient lights save, if the savings would be passed on
to the Town.
The Board received a letter from the Agency of Transportation stating they
have applied for a permit to replace the Floating Bridge with the Vermont
Environment Conservation Department. The permit concerns the impact of
the reconstruction to the lakes and ponds. A copy of the letter is available on
the Town website.
The Board received a worksheet from FEMA for the Chelsea Road repair. Mr.
Benson will write up a temporary easement for the land owner near the repair
area to be able to fix the road. FEMA will only repair at the place of failure at
an estimated cost of $33,000. The match is 90% FEMA, 5% State and 5%
Town.
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
accept the Two Rivers Basic Emergency Plan. Vote 3-0-0
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
pay the warrants in the amount of $8,608.00. Vote 3-0-0
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
approve the minutes of June 11, 2012. Vote 3-0-0
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to go
into Executive Session at 8:20 p. m.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
move out of Executive Session at 8:30 p. m.
6. Adjournment:
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to
adjourn at 8:30 p. m. until the next meeting of July 9, 2012 at 7:00 p. m.
Respectfully submitted
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of June 11, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Michael McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Pam Stafford (Attorney), Jane Woodruff (Treasurer), Connie Karalekas, Ted Elzy
Mr. McPhetres called the meeting to order at 7:10 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:10 p. m.
2. Treasurers Report:
Mrs. Woodruff reported that the Town received $38,122.52 from the school.
She opened a savings account at Randolph National Bank to deposit the check into.
The under-run will be used to offset tax rates.
Mrs. Woodruff also said she will have a complete up-to-date budget for the
next Board meeting.
3. Public Presentation:
Mrs. Karalekas, owner of the Bed & Breakfast in town, is concerned with the
speeding through town. Mr. McPhetres said we have a contract with the Orange
County Sheriffs Dept. He will ask them to do a speed check through town.
The speeding is happening during morning and afternoon rush hour.
4. Executive Session:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
go into Executive Session at 7:25 p. m.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
move out of Executive Session at 7:40 p. m.
The Board decided to sign the 2 agreements presented by Pam Stafford, the
Town attorney, concerning the Severance Trailers.
5. Other Business:
The Board received a hydraulic report from the Agency of Transportation (AOT)
concerning a culvert on Churchill Hill Road. The study indicated that this culvert is
undersized and provided options to address this condition.
PACE - The Board discussed PACE concerning the Town's liability if there
is a default from the applicant. The Board wants to be sure that in the end, all
costs, including court, will be the applicants responsibility. The Town had raised
a number of questions about the program that were addressed in a letter received
from Efficiency VT. Efficiency VT will administer the program for the Town.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
accept the Town into PACE.
Mr. Elzy wanted to invite the Board to come over to the Old Town Hall to see
all of the repairs that have been done. The Board will be going over on June
25th, before the next meeting.
Upon recommendation from the State, the Board is going to review the Model
Financial Policies Handbook from VLCT 2010, to adopt as a standard for the
Town Treasurer. The Board would like Mrs. Woodruff and Mrs. Peterson to
review the handbook and make suggestions for additions or changes.
The Board received several requests from the Old Town Hall for Public
Assemblage. The Board approved the requests with the contingency that prior
assemblies control traffic and parking with all of the events.
6. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay
the warrants in the amount of $62,128.92. Vote 3-0-0
7. Other Business:
Mrs. Rutkovsky reported that the fill around the new posts at the Ridge Road
cemetery has settled. Mike Herald would like to have the Town drop off soil so
he can fill the area around the posts. The Board wants Green Mountain Memorials,
who set the posts, to come back and address the issue.
Mrs. Rutkovsky spoke to Jason about weed wacking and blowing off the Head
Stones.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
approve the minutes of May 28, 2012. Vote 3-0-0
8. Adjournment:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adjourn at 9:40 p. m. until the next meeting of June 25, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of May 28, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Michael McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder)
Mr. McPhetres called the meeting to order at 7:00 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:00 p. m.
2. New Business:
The Board received a letter from James Coutts on Montgomery Rd concerning
his driveway entrance. Water is backing up on his property and driveway and
he believes the Town is responsible for it from grading the road. The Board
will have Ray Peck contact him to discuss a resolution to the problems.
Delta Dental sent a renewal notice that is due by June 15th. The coverage
for employees is sufficient so there are no changes to the plan.
The Board received several requests for assemblage from the Old Town Hall
committee. The Board approved the requests with the contingency that prior
assemblies control traffic and parking with all of the events.
The Board received an access permit for Sarah McRae that needs to be signed
so she will be able to sell her property on Crossover Road. The Board signed
the permit for her.
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay
the warrants in the amount of $12,254.02. Vote 3-0-0
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted
to approve the minutes of May 14, 2012. Vote 3-0-0
Mrs. Rutkovsky will be contacting Jason concerning his contract mowing the
Town Cemeteries. The Board wants to be sure that the Town expectations are
met for the care of the Cemeteries because he has a 3 year contract. There was
a lot of grass left on the stones for the Memorial Day holiday.
3. Adjournment:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adjourn at 8:20 p. m. until the next meeting of June 11, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of May 14, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Michael McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Ray Peck (Highway Foreman), Pam Stafford (Attorney)
Mr. McPhetres called the meeting to order at 7:00 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:00 p. m.
2. Highway Report:
Mr. Peck reported they are working on grading, fixing potholes, and culverts.
They need to start on site restoration for the gravel pit. They are looking for a
new gravel pit since the current one is almost depleted.
Mr. Peck presented the Board with quotes for the new truck bodies. Tenco
truck bodies with a 1/4" floor runs $62,180, HP Fairfield with a standard floor
runs $63,400, and Osgoods with a standard floor runs $60,913. The Board
decided to go with the Tenco truck body with the 1/4" floor so it would hold up
better. The total for the new truck with the Freightliner cab and Tenco body
will run about $138,180.00.
3. Other Business:
The Board received a Department of Public Safety grant in the amount of
$3822 for new radios in the town trucks.
4. Executive Session:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
go into Executive Session at 7:50 p. m.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
move out of Executive Session at 9:10 p. m.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
accept the offer of $1622.10 paid by John Severance plus the cost to prepare
the transfer documents within 30 days and to release the title of the mobile
home and to release the suit. The Board will accept the offer from Steve and
Barb Severance $500.00 a month to the Town of Brookfield, paid to Pam
Stafford to be held in a client trust account on behalf of the town. A total of
$6000.00 plus the cost to prepare the transfer documents will be paid. If the
payment is not received within 10 days of the due date beginning on June 1st,
Steve and Barb Severance agree to immediate eviction, Writ of Possession.
Title will be transferred upon receipt of final payment. This agreement is
contingent upon James Moorcroft dropping his counter claims related to this
suit.
Motion carried. Vote 3-0-0.
5. Accounts Payable:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to pay
the warrants in the amount of $11,228.59. Vote 3-0-0
6. Other Business:
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to
to accept the minutes of April 23, 2012. Vote 3-0-0
7. Adjournment:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
adjourn at 9:40 p. m. until the next meeting of May 28, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of April 23, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Mike McPhetres, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Jane Woodruff (Treasurer), Lori
Churchill, David Alexander
Mr. McPhetres called the meeting to order at 7:15 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:15 p. m.
2. Treasurers Report:
Mrs. Woodruff presented the Board with an up to date balance of accounts.
3. Public Presentation:
Mrs. Churchill was concerned about the new "fence" stones on the Ridge
Road Cemetery that were installed. She wanted to know who authorized
their installation. Mr. Benson said that it was an agreement last fall with
Dale Barnard to have them replaced after the accident took them out. The
stones can be rearranged when the committee decides how they want the
fencing around the cemeteries done.
Mrs. Churchill was also concerned about the trees along the brook on West
Street that have fallen over from Tropical Storm Irene. The Board is going
to have Ray Peck check them and call the River Management Officer if he
believes there is a problem.
Mr. Alexander asked for an update on the Class 4 road near his property
near Parker Road and Halfway Brook Road that was discussed during the
December 12, 2011 meeting. Mr. Benson said they forwarded the Class 3
and 4 road information to the State. They are waiting to hear back from
the State.
4. New Business:
The Board voted on the following appointments:
Agent to Deed Land - Chuck Barnum
Agent to Prosecute and Defend Suits - Chuck Barnum
Civil Defense - John Benson
Fence Viewer - Mike Dempsey
Weigher of Coal - Chuck Barnum
Inspector of Lumber, Shingles, & Wood - Mike Dempsey
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board
voted to appoint the above positions. Vote 3-0-0
The Board received a letter from Vermont League of Cities & Towns (VLCT)
asking for the Proof of Loss form for the Town Garage furnace. The total loss
was $9,569.49. VLCT has agreed to pay $8505.54 deducting the $500
deductable and $563.95 not covered in the loss.
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adopt the National Incident Management Systems guidelines for Homeland
Security (NIMS process). Vote 3-0-0.
5. Accounts Payable:
The Board received a bill for $465.89 from United Imaging Supply. There
was no explanation for the bill. The Board is going to question Kasey
Peterson about it. It is from October 2011.
The Board voted to cancel the order for a keypad lock for the front door. They
are requesting anyone who gets a key or the combination for the vault sign
for it.
Chuck Barnum needs a letter to show he is the representative for Brookfield
for Stage Coach. On motion by Mr. McPhetres, seconded by Mr. Benson, the
Board voted to have Kasey draft a letter to Stage Coach that Chuck Barnum is
the representative for Brookfield. Motion carried.
On Motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted
to hire Jason's Handiworks, LLC for 3 years at a cost of $12,250 a year plus
$1400 total for spring and fall clean-up for the 5 cemeteries in Brookfield.
This includes mowing Hippo Park, around the Veteran Memorial, and the
Town office. Mowing will be done not less than once every 10 days with
special attention around the holidays. Motion carried.
The Board voted to do roadside mowing for 2 weeks, July 9-20 at $2300 a
week. The Town will be renting the mower from Tenco in Barre. The cost
will be $4600 plus transportation to and from Tenco.
The Randolph Food Shelf requested a permit for public assemblage on April
28. On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted
to grant the permit.
The Board received a bill from the Sheriffs department for performing moving
radar and stationary radar for Brookfield. The Board also received a bill from
Green Valley Memorials for the posts installed at the Ridge Road Cemetery.
The bill will be paid from the insurance money received from the accident.
On motion from Mr. McPhetres, seconded by Mr. Benson, the Board voted to
pay the warrants in the amount of $17,641.71. Vote 3-0-0.
6. Other Business:
The Board discussed the future plan of the cemetery pages on the Town
website and how to maintain the plots online. No decision was made.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted
to approve the minutes of March 26, 2012. Vote 2-0-1. Mrs. Rutkovsky
abstained due to not being able to make the meeting of March 26.
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted
to approve the minutes of April 9, 2012. Vote 2-0-1. Mr. Benson abstained
due to not being able to make the meeting of April 9.
7. Adjournment:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adjourn at 10:15 p. m. until the next meeting of May 14, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of April 9, 2012
Town Clerk's office on Ralph Road
Selectboard: Mike McPhetres, Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Ray Peck (Highway foreman), G. G. LaRocque
Mr. McPhetres called the meeting to order at 7:58 p. m. The meeting was delayed due to illness and prior commitment of the board members.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:58 p. m.
2. Highway Report:
Mr. Peck reported that the crew is dealing with the mud, replacing
culverts, and the rear end of the truck has been repaired.
3. New Business:
Mr. McPhetres received a letter from Mike Lefebvre, through KC Peterson
for coats and hats for the Constables. It included the cost of "pressing
patches" on to identify them as Constables. The Board would like KC
to send a letter to Mr. Lefebvre questioning him about what the patches
say and that there isn't a line item in the budget for the coats and hats. It
will come out of the mileage or salary in the Constables budgets. The
invoice was for $69 for heat pressing 2 jackets, 1 liner, and 2 hats.
The Board tabled the Town lawn mowing bids until Mr. Benson is better.
There will either be a special meeting to discuss the bids or the decision
will be made at the next meeting. The Town received 5 bids.
Mr. McPhetres made a motion to call Freightliner, NH to accept their bid
for the new town truck. The cost is $96,141 minus $20,000 trade for the
Mack truck. It will have a 7 year, 250,000 mile warrantee covering the
Electronic Engine Emissions Systems. Mrs. Rutkovsky seconded the
motion. The motion was put to vote and the motion carried. Mr. Peck
will bring quotes for truck bodies and plows to the next meeting.
4. Accounts Payable:
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board
voted to pay the warrants in the amount of $15,464.96. Motion carried.
5. Other Business:
The Board received an application from Ariel's Restaurant for their liquor
license renewal. On motion by Mr. McPhetres, seconded by Mrs.
Rutkovsky, to grant Ariel's Restaurant a liquor license for the next year.
Motion carried.
Mrs. Rutkovsky reported that about 20 volunteers turned out for the initial
cleanup of the cemetery on Ridge Road. She has been working with the
town website and will be having 3 pages concerning the cemeteries on it.
The first page will advertise current news, pictures, and what is coming
up. The second page will have rules and regulations. The third page will
have downloads for forms to apply for a plot. The Cemetery Committee
has before and after pictures of the cleanup that was done and they will
be posted on the website in the future.
The Board received a letter from the State of Vermont that the Town is
being sued by the Vermont School Board Trust Insurance for damage
done to the roof of the Brookfield School last winter by the road crew
removing excess ice hanging off the roof. The cost of the damage was
$93,700. The letter was forwarded to Pam Stafford, Brookfield's Attorney
to be given to the Town's insurance, Vermont League of Cities and
Towns.
The Board tabled the minutes from the March 26, 2012 meeting because
Mr. Benson was not at this meeting and Mrs. Rutkovsky wasn't at the
previous meeting.
6. Adjournment:
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board
voted to adjourn at 8:50 p. m. until the next meeting of April 23, 2012
at 7:00 p. m.
Respectively submitted,
Teresa Godfrey
Recorder
Brookfield Selectboard Meeting of March 26, 2012
Town Clerk's office on Ralph Road
Selectboard: John, Benson, Michael McPhetres
Public Attendees: Teresa Godfrey (Recorder), Evangeline Parent, Gene Parent, Paula Gills, Edward Richards, Melanie LaRocque, G. G. LaRocque, Jane Stone, Henry Connolly, Nancy Jacques
Mr. McPhetres called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:05 p. m.
2. New Business:
Mrs. Parent presented the Board with a written statement "Problem with 911
on Route 12, Brookfield, Vermont". (attached to minutes in the Town Clerks
office). The Board read the written statement and Mr. McPhetres commented
that the Board is looking into the ambulance issue with Williamstown,
Northfield, and White River Valley Ambulances (WRV Ambulance). Mrs.
Parents concern is the length of time it takes the rescue services for Brookfield
to respond to needs on the Route 12 side of Brookfield. Northfield Ambulance
is 5-10 minutes away.
Per Mr. Benson, Chuck Barnum has volunteered to talk to the other towns
about the 911 issues. The Board is checking on how to change the process. A
concern is that a lot of the ambulances are manned with volunteers and people
are not home during the day.
Mr. Richards brought up a recent article in The Herald concerning people
leaving WRV Ambulance as a concern.
Mr. McPhetres said the Board will continue investigating the ambulance and
fire truck dispatch issues for Brookfield.
Ms. Stone questioned what service the ambulances provide. If they are first
responder, what training, knowledge, and experience do they have?
Ms. Stone is the representative for WRV Ambulance. The WRV Ambulance
has switched to Barre Town to do the billing. Gifford Hospital wasn't billing
in a timely manner. Things are going smoother with the cash flow.
Mr. Benson would like Ms. Stone to provide the Board with a copy of the
document/contract the town signed so the Board will know where the town
stands. What would the issue be if the Town split by 911 address?
He would like to know what "District 8" means and what are the district
boundaries.
3. Old Business:
Mrs. LaRocque spoke for the Cemetery Committee. They will begin cleaning
the Cemetery on the Ridge Road in the back corner on Saturday, March 31st
from 9-12. They are looking for volunteers to help. Mr. LaRocque will bush
hog the back parts of the cemeteries and will use Steve Hills wood chipper to
help remove branches. The Committee hasn't decided about what type of
fences they would like to have.
4. Treasurer Report:
Mr. Benson spoke with Jane Woodruff and she said she has spoken with 3
Auditors to have them submit a bid to audit the Town accounts.
KC Peterson, asst. town clerk, would like to purchase 2 shelving units from
Home Depot to have installed in the attic. The cost is $59.87 per unit. The
total will be $119.74. The Board approved the purchase.
5. Accounts Payable:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
pay the warrants in the amount of $9,821.16. Motion carried.
6. Other Business:
The Board appointed Chuck Barnum to the Stage Coach Board of Directors.
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
accept the minutes of March 12, 2012 with the amendment adding "Received
by April 5th "to Section 5, paragraph 2. Motion carried.
7. Adjournment:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
adjourn at 8:45 p. m. until the next meeting of April 9, 2012 at 7:00 p. m.
Respectively submitted,
Teresa Godfrey
Recorder
Brookfield Selectboard Meeting of March 12, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Michael McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), G. G. LaRocque, Melanie LaRocque, Michael J Herold Jr, Nancy Jacques, Lora Churchill, Robert R Conniff Sr, Ray Peck (Highway Foreman)
Mr. Benson called the meeting to order at 7:15 p. m.
1. Call to Order:
Mr. Benson called the meeting to order at 7:15 p. m.
2. New Business:
The Public was invited to be a part of the Cemetery Committee. Ms.
Churchill would like to remove the fences and put stones in as fences
at all 5 Brookfield Cemeteries. Mr. Benson had an estimate for wood
fences at $20,000 to start. The Board would like a Commission to create
a plan to maintain the cemeteries. The Town purchased software to put the
plots on to make it easier to maintain the locations and availability of
remaining plots. A schedule of what needs to be done needs to be created.
The Commission is an appointed position from the Board. Mr. Conniff said
the East Hill cemetery is full unless the Town takes the property back from
the old Church. He has a Scout to work on the Ridge Road for his Eagle
project. The Scout would need to know what needs to be done before May
because he turns 18 in the fall.
The following people would like to be involved in the Committee: Melanie
LaRocque, Michael J Herold Jr, Nancy Jacques, Lora Churchill. Mr. Conniff
would like to be "in the loop" to help his Scout Troop with their community
service hours.
The Cemetery Committee will meet Wednesday, March 21st, at 6:30 at the
Town Clerk's office.
3. Other Business:
Mr. Benson nominated, with a second from Mrs. Rutkovsky, to have Mr.
McPhetres as Chairman of the Selectboard. Mr. McPhetres nominated, with
a second from Mr. Benson, to have Mrs. Rutkovsky as Town Services Officer.
Mr. Benson said the Town Clerk has contacted a couple of Auditors to have
the Treasurers books audited.
4. Highway Report:
Mr. Peck reported they were dealing with the mud season.
An estimate came in to replace the garage door with a steel door including a
track, springs, install, etc. for approximately $2000. Replacing the damaged
door closest to Route 65 for approximately $500.
Mr. McPhetres made a motion, seconded by Mrs. Rutkovsky, to replace the
door and repair the damaged door closest to Route 65. The motion carried.
Mr. Peck will pick up applications for Class 2 & 3 roads for Grants from the
State to help repair Ridge Road and East Hill.
5. Other Business:
Payroll increases approved at Town Meeting: The Listers $2 increase staying
within the approved budget of $20160. Administrative Assistants and
Assistant Town Clerk a 3% increase from Town Meeting forward.
The Board needs to draft an advertisement for Cemetery mowing for bids for
a 2 or 3 year contract. It will include spring and fall clean-up. It will also
include mowing Hippo Park, Town Office, and trimming around the Veterans
Monument. Bids need to be received by April 5th.
Mr. McPhetres made a motion, seconded by Mr. Benson to appoint John
Tassie as 2nd Constable, not to exceed $500 unless authorized explicitly by
the Board. The motion carried.
6. Accounts Payable:
On Motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
pay the warrants in the amount of $14,521.59. Vote 3-0-0
7. Other Business:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
approve the minutes of February 27, 2012. Vote 3-0-0
8. Adjournment:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adjourn at 9:25 p. m. until the next meeting of March 26, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey, Recorder
Brookfield Selectboard Meeting of February 27, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Michael McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder)
Mr. McPhetres called the meeting to order at 7:10 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:10 p. m.
2. Old Business:
The Board discussed the Brookfield Cemetery presentation for Town Meeting.
Mrs. Rutkovsky presented a power point of all 5 cemeteries showing the
fences in disrepair, falling and broken headstones, and trees growing amongst
the stones. The Board would like to have volunteers from Town Meeting to
form a cemetery commission to create a plan on preserving the cemeteries.
3. Other Business:
The Board received a copy of the recommended plan for the Town from Two
Rivers-Ottauquechee Regional Commission. The plan is a draft to be put in
the Planning Commissions box for their review.
Mr. Benson has the Class 3 & 4 road listings to present to the State. The list
includes the "missing" road off Halfway Brook and Parker roads. It was listed
in the past as TH 72 and is .35 miles long. It needs to be reinstated.
The Board received employee insurance estimates from Dennis Hill to
improve the policy cost for the Town. There were 3 different estimates.
No immediate decision was made.
The Board discussed changing the Town fiscal year to correspond with the
State and School tax year. The fiscal year would be from July 1- June 30.
The tax bill would be for 18 months for the first year then return to a 12
month tax year. This would need to be warned to the Town for approval at
the 2013 Town Meeting.
4. Accounts Payable:
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky the Board voted
to pay the warrants in the amount of $40,695.99. Vote 3-0-0
5. Other Business:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
approve the minutes of February 13, 2012. Vote 3-0-0
6. Adjournment:
On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to
adjourn at 8:10 p. m. until the next meeting of March 12, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey
Recorder
Brookfield Selectboard Meeting of January 25, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Michael McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Anita Kelman, Pam Stafford (Atty), Ray Peck (Highway Foreman)
Due to inclement weather, the meeting of January 23, 2012 was postponed until January
25, 2012 at 7:00 p. m.
Mr. McPhetres called the meeting to order at 7:05 p. m.
1. Call to Order:
Mr. McPhetres called the meeting to order at 7:05 p. m.
On motion by Mrs. Rutkovsky, seconded by Mr. McPhetres, the Board voted
to go into Executive Session to discuss pending litigation at 7:07 p. m.
Executive Session ended at 7:45 p. m.
2. Other Business:
Ms. Kelman presented the Board with information concerning Property
Assessed Clean Energy District (PACE District). She would like the Board
to warn the Town at Town Meeting to have Brookfield become a PACE
district. PACE is a funding mechanism for people who want to improve the
energy efficiency of their home. PACE could be under the Efficiency
Vermont program. The warning would read: Do we participate with the
PACE District program? Upon approval from the town, the Board
would investigate that there is no way it can come back on Brookfield for any
liabilities. If there are no underlying liabilities, the Town would sign up to be
a PACE District.
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted
to warn the Town at Town Meeting in March.
3. Highway Report:
Due to the ice, the town is using a lot of sand. It was decided to add gravel to
the sand to help the sand go farther.
Bob Coniff has finished the work on the repair of the garage from the furnace
replacement.
The Board discussed with Mr. Peck the embankment repair on East Hill from
Tropical Storm Irene. FEMA wants a plan put together to have approval only
on right of way.
The 2012 highway budget was discussed to propose to the Town at Town
Meeting.
Mr. Peck provided the Board with estimates for a new truck.
4. Other Business:
The Board went over a check list for internal controls from the Vermont
League of Cities and Towns. The Board decided to independently review the
list and discuss at the next selectboard meeting.
5. Accounts Payable:
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted
to pay the warrants in the amount of $7103.91. Vote 3-0-0
6. Other Business:
On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to
approve the minutes of January 9, 2012. Vote 3-0-0
7. Adjournment:
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted
to adjourn at 10:30 p. m. until the next meeting of February 13, 2012 at 7:00
p. m.
Respectfully submitted,
Teresa Godfrey
Recorder
Brookfield Selectboard Meeting of January 9, 2012
Town Clerk's office on Ralph Road
Selectboard: John Benson, Michael McPhetres, and Martina Rutkovsky
Public Attendees: Teresa Godfrey (Recorder), Jane Woodruff (Treasurer)
Mr. McPhetres called the meeting to order at 7:12 p. m.
1. Call to order:
Mr. McPhetres called the meeting to order at 7:12 p. m.
2. Treasurers Report:
Mrs. Woodruff presented the Board the current Treasurers report. There is
$8000 budgeted for an outside audit. Mrs. Woodruff is going to get recommendations from NEMRC for
auditors to bid on auditing Brookfield's accounts. Mrs. Woodruff would like to appoint Teresa Godfrey as an
assistant treasurer. Mrs. Godfrey would be working 8 hours a month plus 2 full days at
each tax paying date.
3. Budget:
The Board discussed the budget to present to the Town at Town Meeting in
March.
4. Highway Report: Due to illness, there is no report.
5. Accounts Payable:
On motion by Mr. Benson, seconded by Mr. McPhetres, the board voted to pay
the warrants in the amount of $25,764.05 and current warrants in the amount
of $8,657.63 Vote 3-0-0
6. Other Business:
Mr. McPhetres would like to dedicate the 2011 Town Report to Richard
Mallary. Mrs. Rutkovsky will write the dedication.
Mr. McPhetres will write the Selectmans report to put in the Town Report.
The cover of the Town Report will be a picture of the Floating Bridge.
Mrs. Rutkovsky will write a Cemetery report to have in the Town Report.
On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted
to approve the minutes of December 26, 2011. Vote 3-0-0
The Board would like to have the approved minutes posted on the Town
website. Mrs. Godfrey will forward them to Stuart Edson to have them posted.
7. Adjournment:
On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to
adjourn at 9:45 p. m. until the next meeting of January 23, 2012 at 7:00 p. m.
Respectfully submitted,
Teresa Godfrey
Recorder
These minutes are for reference only. To obtain an official copy, contact the Town Clerk's office at 276-3352 or stop by the Town Office at 40 Ralph Rd.