Brookfield Selectboard Minutes


Brookfield Selectboard Meeting of March 24, 2014

Town Clerk’s Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway Foreman)

 

1.       Call to Order:

 

Mr. Benson called the meeting to order at 7:07 p. m.

 

2.       Highway Report:

 

Mr. Peck reported he is looking at prices for purchasing sand from different vendors.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to accept the agreement for the 2014 High Risk Rural Roads Program with a potential to receive grant money.  Vote 2-0-0

 

The Board signed the Annual Financial Plan for Town Highways.  The Board sent the signed paperwork along with a copy of Brookfield’s Highway Budget to the Vermont Agency of Transportation.                    

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board went into executive session at 7:40 p. m. for a personnel matter.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board came out of executive session at 7:55 p. m.

 

Mr. Peck has ordered needed supplies to cover hazmat issues for the upcoming inspection of the garage.

 

The grader front tire went down and he is checking on a price for new ones.

 

3.       Other Business:

 

The Board continues to work on creating new payroll procedures. 

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board appointed Mr. Kimmel as Town Services Officer.  Vote 2-0-0

 

4.       Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $8,176.46 which included the payment to Blue Cross/Blue Shield and the Capital One credit card.  Vote 2-0-0

 

5.       Old Business:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to approve the March 10, 2014 minutes as edited.  Vote 2-0-0

 

6.       Adjournment:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to adjourn at 8:45 p. m. until the next meeting on April 14, 2014 at 7:00 p. m. Vote 2-0-0

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of March 10, 2014

Town Clerk’s office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway Foreman)

 

1.       Call to Order:

 

Mr. Benson called the meeting to order at 7:12 p. m.

 

2.       New Business:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to elect Mr. Benson as Selectboard Chair. 

 

3.       Highway Report:

 

Mr. Peck would like to post the dirt roads for mud season. 

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to post all of Brookfield’s class 1-4 roads as of March 11, 2014 with the following weight limits: 

2 axle     15,000

3 axle     18,000

Tractor   20,000              

 

Mr. Peck reported the trucks are running well.  Arnold Chase will be coming back after mud season to work with the grader.  The Board would like him to train someone to work with the grader.

 

Mr. Peck would like to know if the money from FEMA reimbursements from labor and equipment used can be used towards overtime working on “mud zones” during the summer.

 

The Board asked Teresa Godfrey to confirm how much of the FEMA reimbursement money was towards equipment usage.

 

Mr. Peck is comparing the cost of sand with the different quarry’s for future purchases.  The road side mower will be available for Brookfield use beginning June 16th.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to go into executive session at 7:40 p. m.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to come out of executive session at 7:55 p. m.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to appoint Ray Peck as Tree Warden. 

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to appoint Mike McPhetres as Road Commissioner.

 

4.       Other Business:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to appoint Jon Binhammer as the alternate representative to Two Rivers Ottauquechee.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to appoint Alice Kempe and Mary Doyle as Grand Jurors.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to appoint Alice Kempe and Mary Doyle to the Memorial Day Committee.

 

5.       Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $15,258.48.  This amount included $6457 to WRVA, $4563 to Sullivan and Powers for the audit and $1875 to Cargill for salt.

 

6.       Old Business:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to approve the minutes of February 24, 2014 as written.

 

7.       Adjournment:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to adjourn at 8:45 p. m. until the next meeting on March 24, 2014 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of February 24, 2014

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson (Chair), Martina Rutkovsky, Jeff Kimmel

Public Attendees:  Teresa Godfrey (Recorder)

 

1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

2.  Highway Report:

 

Kasey Peterson, Administrative Assistant to the Board, included in the agenda, that the Highway Crew would like to consider making Lamson Pond Road a class 3 road from Route 65 through to Northfield Road.  Currently there is a section in the middle that is a class 4 and for the Crew to plow, they have to plow from each end and turn around in a very narrow section of road without leaving a pile of snow in the road.

 

Another concern for plowing is on Farnsworth Lane.  Part of the road was cut back to make it a through road, but it was not built up to be completed. 

 

The Selectboard has tabled the discussion until spring when they can evaluate both roads with Ray Peck, Highway Foreman, and calculate what would be needed to complete the upgrades.

 

Mrs. Godfrey presented the Board with a copy of the deed for the Town's use of the Wheatley property as a gravel pit.  With the loss of both Mr. & Mrs. Wheatley, Mr. Benson will discuss with Pam Stafford, the Town Attorney, how the Town deeds the property back to the family once the land is restored to the deed requirements.

 

3.  New Business:

 

The Board received an assemblage permit request from the Randolph Area Food Shelf for their annual walk-a-thon.  The walk-a-thon will be on April 26, 2014 beginning at 7:00 a. m. through 1:00 p. m. 

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to approve the assemblage permit as submitted by the Randolph Area Food Shelf.  Vote 3-0-0

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to go into executive session at 7:20 p. m. for a personnel matter.  Vote 3-0-0

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to come out of executive session at 7:47 p. m.  Vote 3-0-0

 

 

4.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $52,515.19.  The total included a payment to Orange County Courts in the amount of $30,099.11 and a two month bill from WRVA in the amount of $12,900.  Vote 3-0-0

 

5.  Other Business:

 

On motion by Mrs. Rutkovsky, seconded by Mr. Kimmel, the Board voted to approve the minutes of February 10, 2014 as written.  Vote 3-0-0

 

The Selectboard discussed how the Town Report was created this year compared to previous years.  In the future, the Board would like a letter emailed to Town Report contributors early in November requesting reports be submitted in the current form to make it easier to create the Town Reports.

 

Mr. Benson and Mr. Kimmel thanked Mrs. Rutkovsky for all of her time and efforts over the last three years as a Selectboard member.  They thanked her for all the time she put in working on the Cemetery and helping to create the new Cemetery Commission.  She has been a huge asset to the Board and will be missed.

 

6.  Adjournment:

 

On motion by Mrs. Rutkovsky, seconded by Mr. Kimmel, the Board voted to adjourn until March 10, 2014 at 7:00 p. m.  Vote 3-0-0

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of February 10, 2014

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson (Chair), Martina Rutkovsky, Jeff Kimmel

Public Attendees:  Teresa Godfrey (Recorder), Julie Iffland (Tap the Valley)

 

1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:12 p. m.

 

2.  Public Presentation:

 

Ms. Iffland, Tap the Valley, presented to the Selectboard, a joint project between Building a Local Economy (BALE) and Randolph Area Community Development Corporation (RACDC).  They received a grant from USDA to help create a website called "Tap the Valley". 

 

The website will be used to promote upcoming events throughout White River Valley towns, a place for local businesses to market their products, and links to the local businesses own websites.  The Towns will not incur any cost for being listed on the website with area events.  Tap the Valley will include "don't miss" area attractions.  Business members will pay a small fee to have a link to their own site.  They are scheduled to have the website online on April 1, 2014.

 

Ms. Iffland would like to have a small table at Town Meeting to help promote the website and to hand out information.

 

3.  New Business:

 

The Selectboard is working on updating procedures concerning payroll.  They are working on forms to be filled out for reimbursement for mileage and hours worked for the different departments.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board approved the warning for Town Meeting as written.  Vote 3-0-0

 

4.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to approve the warrants in the amount of $10,799.03.  This total included a payment of $3638.76 to Cargill Salt and $3696.79 to S. G. Reed Truck.  Vote 3-0-0

 

5.  Other Business:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to accept the minutes of January 27, 2014 as written.  Vote 3-0-0

 

6.  Adjournment:

 

On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to adjourn at 8:50 until the next meeting of February 24, 2014 at 7:00 p. m.

 

 

Respectfully submitted,

 

Teresa Godfrey (Recorder)

 

 

 



Brookfield Selectboard Meeting of January 27, 2014

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder)

 

  1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:10 p. m.

 

  2.  Highway Report:

 

Mr. Benson reported that he had spoken with Ray Peck, Highway Foreman, concerning one of the culverts freezing and having the potential of the water flowing across the road.  The highway crew was able to dig out the culvert and salt it to prevent the road from washing out.

 

3.  New Business:

 

The Board discussed the town report and proof read the final draft before sending it to the printers.

 

The Board received a letter from Michael Palmer, owner of Eustis Cable, concerning using sand from the town garage sand pile.  The Board will send Mr. Palmer a letter explaining the official policy for property owners using the sand from the town garage.

 

4.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $28,747.26.  This includes the purchase of diesel fuel in the amount of $23,988.79.  Vote 3-0-0

 

5.  Other Business:

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to accept the minutes of January 13, 2014 as written.  Vote 3-0-0

 

The Board would like Mrs. Godfrey to contact Pat Edwards from WRVA and Dave Jennings from Barre Town EMS to invite them to the next Selectboard meeting on February 10, 2014 at 7:00 p. m.  They would like to discuss with them the possibility of having each service covering different parts of the town for E911 and how it can be accomplished.

 

6.  Adjournment:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to adjourn at 9:25 p. m. until the next meeting of February 10, 2014.  Vote 3-0-0

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

 

 



Brookfield Selectboard Meeting of January 13, 2014

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder)

 

1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

2.  Highway Report:

 

Mrs. Rutkovsky needs the highway report from Ray Peck for the Town Report.

 

The Board received a report from VTrans for FEMA reimbursement for the July 4, 2013 storm road damage.  The Town will be receiving $114,925.16 for reimbursement.

 

The Board received a paving plan report from Two-Rivers Ottauquechee for 2014.  There are 3 paved roads in Brookfield that need repaving. They are routes 12, 14, and 65.

 

The Board has received complaints concerning property owners using sand from the Town garage.  This issue was discussed at the Selectboard meeting in December 26, 2005.  The policy the 2005 Selectboard voted and agreed on was that “Residents be allowed to collect up to 15 gallons of sand per trip (the equivalent of 3 x 5-gallon buckets) to the Highway Department” for private driveways.

 

The current Selectboard has agreed this is a fair policy and will follow up with posting the policy at the Town garage and Town Clerk's office.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to go into executive session at 7:20 p. m. for a personnel matter.  Vote 3-0-0

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to come out of executive session at 7:25 p. m.  Vote 3-0-0

 

3.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $7,581.98.   Vote 3-0-0

 

4.  Other Business:

 

On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to accept the minutes of December 30, 2013 as amended.  Vote 3-0-0

 

The Board worked on the budget and other reports to be included in the Town Report for Town meeting in March.

 

5.  Adjournment:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to adjourn at 9:15 p. m. until the next meeting on January 27, 2014 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

 



Brookfield Selectboard Meeting of December 30, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder)

 

  1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

  2.  Highway Report:

 

The Board received a highway permits from VTrans for weight restrictions for all Brookfield Bridges.  The Board will give the permits to Ray Peck, Highway Foreman, for review.

 

The Board signed an access permit for Thomas Hackett for access to his field.  The permit was approved by Mr. Peck.  There is no need for a 911 address because it is only for field access.

 

There is concern about private plowing trucks leaving piles of snow on the public roadways.  This is technically illegal and will be addressed at the next meeting.

 

West Street Bridge in Braintree is now open for traffic.

 

  3.  Other Business:

 

The Board received a contract from White River Valley Ambulance concerning payment choices.  The Board will continue to pay the invoices monthly, at a cost of $6,457.52.

 

The Board received the Vermont League of Cities and Towns unemployment assessment.  The Board reviewed the assessment and agreed to pay the invoice at $398.00 for the quarter.

 

Mrs. Godfrey spoke to the Board about appointing Phyllis Humez as an interim Lister.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to appoint Phyllis Humez as an interim Lister until Town Meeting.  Ms. Humez will need to petition for the position for a 3 year term.  Vote 3-0-0

 

The Board received the signed agreement from Sullivan and Powers with the time adjustments added to the contract.  The time adjustments were discussed during the November 25, 2013 Selectboard meeting.

 

  4.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to pay the warrants in the amount of $22,357.66.  This amount included $6,296.31 to WRVA, and $3,244.50 to Blue Cross/Blue Shield.  The Board included a payment of $360 to Kevin Joyal for plowing and the above approved payment to VLCT for unemployment insurance.  Vote 3-0-0

 

  5.  New Business:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to increase David Flint's salary, highway employee, to $15.00 per hour effective as of December 30, 2013.  Vote 3-0-0 

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to approve the minutes of December 9, 2013 as presented.  Vote 3-0-0

 

The Board worked on the budget to be presented in the Town Report.

 

  6.  Adjournment:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to adjourn at 9:15 p. m. until the next meeting on January 13, 2014 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of December 9, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Gene Thorburn

 

  1.  Call to Order:

 

       Mr. Benson called the meeting to order at 7:00 p. m.

 

  2.  Public Presentation:

 

Mr. Thorburn purchased property on Parker Road and would like to build a camp.  He has been approved for all the appropriate permits.  Mr. Thorburn has hired a contractor to bring gravel and for pouring concrete.  The contractors need the weight limits for the bridge to the property before they can haul.  The Selectboard will contact Road Foreman Ray Peck to provide the information to Mr. Thorburn.

 

  3.  Other Business:

 

The Board received the Brookfield highway mileage report from the State.  The Board signed the report.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to go into executive session at 7:15 p. m. for a personnel matter.  Vote 3-0-0

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to come out of executive session at 7:20 p. m.  Vote 3-0-0

 

Mr. Kimmel reported he had no success signing up the town for coverage through the VT Health Connect system, so he will be talking to Blue Cross/Blue Shield about ensuring Town employees have continuing coverage.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to sign the permit from Washington Electric Co-op to install power from Sam Dilcer's property to Mr. Doda's property across Stone Road with the condition that if the wires need to be moved it will be at Washington Electric's cost.  Vote 3-0-0

 

The Board received a budget report from White River Valley Ambulance.  They have included a 2.84% increase.  The 2014 budget for Brookfield is $77,490.21.

 

The Board received a report from Vermont League of Cities and Towns for the Town's insurance.  The Board will calculate the line item amounts to be included in the budget.

 

The Board worked on how to present the 18 month budget in the upcoming Town report.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board approved the minutes from November 25, 2013 as amended.  Vote 3-0-0

 

  4.  Accounts Payable:

 

On motion by Mrs. Rutkovsky, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $12,992.18.  The warrant included $3,000 to B & B Chain for the sander, $880 to Marshall Tire, and $1,213 to NEMRC.  Vote 3-0-0

 

  5.  Adjournment:

 

Due to the Holidays, the Board moved the next meeting of December 23, 2013 to December 30, 2013 at 7:00 p. m. The change of date will be posted at the Town Office, the Library, and the Post Office.

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to adjourn until the next meeting on December 30, 2013 at 7:00 p. m. 

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 



Brookfield Selectboard Meeting of November 25, 2013 (Edited Version)

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway Foreman),  

        Stuart Edson

 

   1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

  2.  Public Presentation:

 

Mr. Edson is the Brookfield delegate to ECFiber.  ECFiber is building a fiber optic network through local investments.  Clark Adams and Dan Childs are interested in becoming alternate delegates.  Mr. Edson has set up a public meeting to discuss the potential for ECFiber in Brookfield and gauge interest among residents for supporting the project. The meeting will be held on December 3, 2013 at 7:00 p. m. at Brookfield Elementary School.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to appoint Clark Adams and Dan Childs as alternate delegates with Stuart Edson as the delegate for ECFiber.  Vote 3-0-0

 

Mr. Edson was approached by Marty Strange asking him to consider being the representative from Brookfield.  Mr. Edson has declined the position but wanted to let the Selectboard know Stagecoach is looking for a representative.

 

Mr. Edson, president of the Randolph Area Food Shelf, will be submitting a report to be included in the Town Report about the food shelf.

 

Mr. Edson brought a picture to be considered for the cover of the Town Report.  It is a picture of the Floating Bridge when it had been pulled up Route 65 for repair in 1978.

 

Mr. Edson would like to use some of the budgeted money from the Listers budget to invest in a new computer for the office.  The oldest computer is over 10 years old and is no longer compatible with newer software.  The Listers printer needs to be fixed or replaced.  The approved Listers budget from 2013 Town Meeting will support both purchases.  The Selectboard asked Mr. Edson to wait until after the Holidays for pricing a new computer.

 

  3.  Highway Report:

 

Mr. Peck reported the old garage door needs to be replaced.  Many times the door won't open and one of the trucks is stuck inside.  There is money in the maintenance budget to replace it.  The Board told Mr. Peck to have it replaced.

 

The Crew has been working on maintaining the three trucks for winter use.  They have graded and cleared the ditches along Old Stage Road.  The fence on the edge of the road is still up and if Mr. Peck needs to wing the snow back, it will be in the way.  The Selectboard has sent a letter to the property owners that the fence needs to be removed for the winter.

 

Taylor Hill repair is complete for now.  It will need more work after the spring thaw.

 

The Board asked Mr. Peck to consider a long-term plan for reconstructing Brookfield's roads.  He should consider finishing paving Ridge Road, reconstructing one of the dirt roads, or different sections of many roads.

 

  4.  New Business:

 

The Board signed the Orange County Sheriff's contract for a budget of $5500 a year.

 

The Board discussed shifting animal control from Central Vermont Humane Society to Randolph Animal Hospital.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to shift taking abandoned dogs and cats to Randolph Animal Hospital instead of Central Vermont Humane Society in Montpelier.  Vote 3-0-0

 

The Board received a permit request from Washington Electric Co-op for an electric line on Stone Road near Sam Dilcer's property to Mr. Doda's property across the road for power.  The maps included were not the correct ones for the permit request.  Mrs. Godfrey will return the request asking for the corrected maps.

 

  5.  Other Business:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to go into executive session at 8:30 p. m. for a personnel matter.  Vote 3-0-0

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to come out of executive session at 8:35 p. m.  Vote 3-0-0

 

Mr. Kimmel spoke to Fred Duplessis at Sullivan and Powers about having the 2013 audit draft completed by May 1, 2014 with a final copy completed by June 1, 2014.  Mr. Duplessis was in agreement that the audit can be completed by then. The Board signed the agreement with Sullivan and Powers with the time adjustments added to the contract.

 

The Board received a request from Aaron Adler to have Clay Purvis fill a vacant position on the Planning Commission.  The position became vacant when Steve Hill resigned.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to have Clay Purvis fill the vacant position on the Planning Commission.  Vote 3-0-0

 

  6.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $28,853.25.  The warrant included the annual payment for the loader to Caterpillar in the amount of $13,677.98 and $3,244.50 to Blue Cross/Blue Shield.  Vote 3-0-0

 

  7.  Other Business:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to approve the minutes of November 11, 2013 as corrected.  Vote 3-0-0

 

  8.  Adjournment:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to adjourn at 9:00 p. m. until the next meeting of December 9, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 



Brookfield Selectboard Meeting of November 11, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway foreman)

 

    1.  Call to Order:

 

        Mr. Benson called the meeting to order at 7:00 p. m.

 

       On the occasion of Veteran's Day 2013, the Selectboard would like to thank all of the  

       Veterans who have served and are serving in the Military.

 

  2.  Highway Report:

 

Mr. Peck has 2 access permits for the Board to sign for Mr. & Mrs. Caleb Russell and for Mr. Thorburn.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to sign the 2 access permits pending the 911 address being added.  Vote 3-0-0

 

Mr. Peck is working on the final FEMA paperwork.  He is calculating the cost of gravel being removed from the Sprague pit.  He is going to check with Eleanor Coniger from FEMA to see if they will accept the VTrans values for it or use a 3 year average cost for the gravel.

 

Mr. Peck met with Mr. Ted Domaey from the VT Agency of Transportation concerning the Ridge Road paving.  Mr. Peck is concerned with some of the areas paved.  Mr. Domaey said there should have been 3 rollers and could see definite problems.  Mr. Peck is going to write a letter with his concerns to Pike Industries.  Mr. Domaey will also write a letter to be included with Mr. Peck's letter. Mr. Peck will take pictures of the areas of concern to have on file.

 

The highway crew has almost completed ditching Lower Twin Ponds.  They are working on Taylor Road.  They received a permit for removing some of the river rock nearby Taylor Road.  They are also getting gravel from Steve Allen's property at the base of Taylor Road.

 

Stan Wheatley is working on the washout area on East Hill Road.

 

  3.  Old Business:

 

Mr. Kimmel has been working on the Health Connect issue.  He has tried to get on as administrator and the website wouldn't allow him to go on past his personal information.  As of today, he was not able to go any further.  Governor Shumlin has extended the date of registration to the end of March.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board has voted to accept the Blue Cross/Blue Shield Exchange as a means for the Town employees to get signed up on the Health Care website.  The employees will receive up to the platinum level with 75% of additional coverage for couple, family, or parent/child from the Town.  Vote 3-0-0

 

The Selectboard would like the employees to meet with them so the Board can explain how the Health Care coverage works out monetarily.

 

  4.  New Business:

 

The Board received a request from Kevin Joyal, 2nd Constable, to change the animal control contract from the Humane Society in Montpelier to the Randolph Animal Hospital.  The Board would like to know what the cost from Randolph Animal Hospital would be for a contract and what the cost per animal would be.

 

The Board received an informational letter from VLCT for the 2015 dues.  The cost will be $2,294.

 

The Board discussed creating the Town Report.  Mrs. Godfrey will put an ad in the Randolph Herald requesting volunteers for help.  Kasey Peterson has set up an email address for the Town Report.  Mrs. Rutkovsky has volunteered to be the contact person for putting the Town Report together.

 

  5.  Accounts Payable:

 

On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to pay the warrants in the amount of $22,063.49.  The warrant included $4,200 for gravel from R. E. Tucker, $3,546.53 to Pike Industries, and $6,296 to WRVA.  Vote 3-0-0

 

  6.  Other Business:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to approve the minutes of October 28, 2013 as written.  Vote 3-0-0

 

The Board received a contract from Sullivan & Powers to perform an audit for January 1, 2013-June 30, 2013 at a cost of $12,900.  Mr. Kimmel will contact Sullivan & Powers to see if it is feasible to receive a draft by May 1, 2014 with a final completion date of June 1, 2014 so any changes in the accounting can be completed before July 1, 2014, the start of the new fiscal year.

 

The Board discussed the E911 meeting, which will be on November 12th at 7:00 at Brookfield Elementary School.  The Board would like to get a consensus on what the Town wants for ambulance coverage.  They are looking at both White River Valley Ambulance and Barre Town.

 

  7:  Adjournment: 

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to adjourn at 9:10 p. m. until the next meeting of November 25, 2013 at 7:00 p.m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

 



Brookfield Selectboard Meeting of October 28, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Martina Rutkovsky, Jeff Kimmel

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway Foreman), Tim Hill,

Dennis Hill, Don Smith (Green Light Retrofit of Vermont)

 

  1.  Call to Order:

 

            Mr. Benson called the meeting to order at 7:00 p. m.

 

  2.  Public Presentation:

 

Dennis Hill would like to have Old Stage Road graded and some gravel added to the road before winter plow season begins. To his knowledge, it has only been graded once  all summer and the ditches need clearing. There is a farm fence that should be lowered for plow season, and is preventing snow from being winged back. Opposite the fence is a ledge which prevents the plow from pushing the snow back on that side. 

 

Mr. Peck will speak to the farmer about the fence and see about getting the grader over to Old Stage Road along with a load of gravel.

 

Mr. Smith represents Green Light Retrofit of Vermont. He said they are working through Green Mountain Power to switch the streetlights over using LED lighting. 

 

Mr. Benson said Brookfield leases its streetlights through GMP and has applied for energy efficient lights through Efficiency VT.  Mr. Benson would like Mrs. Godfrey to contact GMP and Efficiency VT and see where the application stands and let them know Mr. Smith came to us as a vendor for GMP.

 

3.  Highway Report:

 

Mr. Peck reported they are working on opening up Twin Pond Road and getting it ready for winter plowing. 

 

They will be working on Taylor Hill; reusing gravel from Steve Allen’s property. Pat Ross from the state Agency of Natural Resources is going to give Mr. Peck a permit to remove the gravel from the stream on Monday.

 

Montgomery Road is completed.  FEMA will cover the cost to repair the large hole created by the July 4th storm on East Hill Road. Stan Wheatley is going to do the work.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board appointed Mr. Peck as Tree Warden. Vote 3-0-0. This is a position that needs to be appointed every year.  Mr. Peck recommended that the Town consider writing a policy regarding trees within or affecting Town rights-of-way. 

 

Mr. Peck is going to meet with Tom Anderson about issues with the recent Ridge Road paving.

 

4.  Other Business:

 

The Board signed an agreement with Cargill for salt at approximately $56 a ton.  The Board signed the form for the state grant covering some of the cost for paving the Ridge Road.

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to approve the error and omission request from the Listers for correcting the amount of acreage Peter and Sharon Nelson have per their deed  (per 32 VSA 4261).  The Board also approved a reimbursement credit to Mr. and Mrs. Nelson in the amount of $170 towards their current tax bill. Vote 3-0-0 

 

The Board discussed issues with trying to get the Town employees signed up for the new health care plan. The coverage currently covers the employee cost at 100% plus 75% additional cost for a couple, parent with child, or family.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to amend the previous motion from the October 14th meeting to include coverage of up to 75% additional cost for a couple, parent with child, or family.  Vote 3-0-0

 

5.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $26,750.08.  This total includes $20,304 to R. E. Tucker for gravel, stone, etc. for road repair.  It also includes $3,244.50 to Blue Cross/Blue Shield.

 

6.  Other Business:

 

On motion by Mrs. Rutkovsky, seconded by Mr. Kimmel, the Board voted to approve the minutes of October 14, 2013.  Vote 3-0-0

 

7.  Adjournment:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to adjourn at 9:10 p. m. until the next meeting of November 11, 2013 at 7:00 p. m.  Vote 3-0-0

 

Respectfully submitted,

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of October 14, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder)

 

  1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:05 p. m.

 

  2.  Old Business:

 

The Selectboard received a letter from the Agency of Transportation approving the Town’s request to reduce the speed limit coming into town beginning at the Post Office.  The recommended speed limit will be 30 mph.  The current speed limit is 50 mph up to the end of the pavement.  The speed limit drops to 30 at the end of the pavement.

 

The Selectboard signed a letter to be sent to each of the property owners on Montgomery Road.  The letter answered concerns the property owners had about grading and widening Montgomery Road.

 

  3.  New Business:

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to approve the error and omission request from the Listers for correcting the amount of acreage Aaron MacAskill has per his deed (per 32 VSA 4261). The Board also approved a reimbursement credit to Mr. MacAskill in the amount of $383.28 towards his current tax bill.  Vote 3-0-0 

 

The Board received cemetery plot sales requests from the Cemetery Commission. On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to approve the sale of 2 cemetery plots as written to Walter Maxey and Mr. and Mrs. Gerald LaRocque. The Board signed the 2 deeds. Vote 3-0-0

 

The Board received a status description letter, for information only, from attorney Pam Stafford regarding the Severance trailers on Route 14.

 

The Board talked about putting information on line for setting up health care for the town employees. Kasey Peterson, Administrative Assistant, has been working on this and has found the only way to sign the Town up is for her to put in her personal information which she is not comfortable doing.  The Board will check into what can be done to get the Town on the website.

 

On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to supply the equivalent amount of $582.79 to each of the employees, the amount of the platinum level, for insurance coverage (as described by VLCT’s summary of coverages available through VT HealthConnect). If an employee selects a less expensive plan, any remaining amount will not be given to the employee. This is to cover the employee only, and the employee will be responsible for any additional coverage for family members. Vote 3-0-0

 

The Board received a request from the insurance company concerning the values of Town properties.  They need to know the value of the garage, the Town Office, Library, and the Fire Department and the value of the contents in each of the buildings.

 

The Board went over the letter to be sent to Sullivan and Powers for the results of the 2011 audit they performed. The letter was signed and will be sent to Sullivan and Powers.

 

After discussing having an audit for 2012 with Mrs. Godfrey, and concerns with being able to make any changes to the accounts on the computer, the Board would like to have Sullivan and Powers audit the 2013 accounts for the first 6 months.  With the tax year being 18 months, the first 6 months are now closed and are considered the "previous" tax year.  The 2012 books were audited by the Town auditors prior to printing the Town Report for Town meeting 2013.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to have the books for January 1, 2013 to June 30, 2013 audited by Sullivan and Powers instead of the books for 2012. Vote 3-0-0. Mrs. Godfrey will contact Sullivan and Powers and see if they are able to do the 6-month audit.

 

The Board received a new contract from the Orange County Sheriff’s Department.  OCSD suggested increasing patrol coverage.  Currently they patrol the Town 2 hours a week.  The approved budget is for $5,500 for 12 months.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to retain the Orange County Sheriff's Office at the current coverage for $5,500.  Vote 3-0-0

 

  4.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $290,610.52.  The warrant included paying Pike Industries $277,897.36 for paving the Ridge Road and paying WRVA $6,296.31.  Vote 3-0-0

 

  5.  Other Business:

 

The Board discussed the pay for emergency help or extra help for the Highway Department. The Road Commissioner and Road Foreman will decide if they need the help and the pay should reflect the qualifications the temporary employee brings to the job.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to approve the minutes of September 23, 2013.  Vote 3-0-0

 

  6.  Adjournment:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to adjourn at 9:35 p. m. until the next meeting of October 28, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

 

 

 



Brookfield Selectboard Meeting of September 23, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel

Public Attendees:  Teresa Godfrey (Recorder)

 

1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

Mr. Kimmel spoke to Jane Woodruff, Town Clerk, about the voter checklist needing to be updated.  She requested an extension of the deadline for updating because it isn't a voting year. The Board of Civil Authority will eventually need to review the changes.

 

2.  Highway Report:

 

Mr. Benson reported the paving by Pike Industries on the Ridge Road will be finished by Tuesday or noon on Wednesday.  We will be expecting a bill from them for around $275,000.

 

The Board received a sub grant agreement with Vermont Transportation to be signed.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to execute the agreement with the State of Vermont for the June 2013-July 2013 flooding.  The form requires the Town's federal ID number.   Vote 2-0-0

 

3.  Old Business:

 

A representative from VLCT met with the Board last Friday and presented the Board with a lot of information concerning the health care coverage options for the Town and its three employees.  As an employer, the Town will need to sign up through the new Vermont health care exchange by the end of October to show what the Town will offer employees.  The next step will be for the employees to decide what coverage plan they want to have; VLCT and/or a health care navigator will go over with the employees what they need to fill out online.

 

4.  Accounts Payable:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to pay the warrants in the amount of $25,055.00.  The amount includes the donations to different organizations as voted for at Town Meeting, March 2013.  It also includes a payment of $2,300 to the Gorman Group for chloride, $3,200 to the Visiting Nurse Assoc. and $3,069.51 to Power Plan for equipment maintenance.  Vote 2-0-0

 

5.  Other Business:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to approve the minutes of September 9, 2013.  Vote 2-0-0

 

The Board received a request from Dan Childs, from the Library Committee, concerning replacing the windows in the office and library to help with the cost of heating.  There was an energy audit done in the past that showed the walls in the library are not insulated adequately.  The Board discussed possibly including insulating the building for the 2014-2015 budget.  There is no insulation in the roof above the library and the 2 windows in the attic are not closed in which exposes the attic to the elements.  No decision was made.

 

6.  Adjournment:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to adjourn at 8:00 p.m. until the next meeting of October 14, 2013 at 7:00 p.m.

 

Respectfully submitted,

 

          Teresa Godfrey, Recorder

 

 



Brookfield Selectboard Meeting of September 9, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Greg Wight

 

1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:04 p. m.

 

2.  Public Presentation:

 

Mr. Wight brought his assemblage permit in for approval for a wedding he is having at his home in October.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to approve Mr. Wight's public assemblage permit with his attached parking plan.  Vote 3-0-0

 

On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to approve the minutes of August 12, 2013 as amended.  Vote 3-0-0

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to approve the minutes of August 26, 2013 as written.  Vote 2-0-1.  Mrs. Rutkovsky was not at the August 26th meeting.

 

3.  New Business:

 

Mr. Benson spoke to Mr. Fink, from Ariel's Restaurant, about parking concerns.  The "no parking" signs before his 2 parking spaces should have an arrow pointing towards the north.  The current "no parking" sign causes confusion as to where to park.  The parking area across from his property has eroded and people are not parking as far over as they use to and it causes the road to be too narrow for parking on both sides of the road.  Mr. Fink is going to bring a plan to the Selectboard about updating his parking area.

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board went into executive session about a personnel issue at 7:30 p. m. Vote 3-0-0

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board came out of executive session at 8:15 p. m. Vote 3-0-0

 

On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to increase Steve Knowles pay by $1.00 an hour retroactive to August 12th.  Vote 0-3-0

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to amend the previous motion to have the increase begin September 9, 2013.  Vote 3-0-0

 

Mr. Benson sent a letter to the Transportation Board requesting the speed limit change coming into Town as discussed at the August 12, 2013 meeting. 

 

The Board discussed the deadline for October 1st for Health Care for the Town employees.  The Board will continue to pay for the existing coverage at this time until they are able to meet with the Highway Crew to discuss their options.

 

4.  Accounts Payable:

 

On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to pay the warrants in the amount of $47,732.18 amended due to a new bill from R. E. Tucker for $2,934.40.  The total included $33,122.30 to R. E. Tucker from storm damage repair materials.

 

5.  Old Business:

 

Mrs. Rutkovsky has reviewed the paperwork/contract with the PACE program.  It is the Boards understanding that if PACE fails, the Town will be liable for collecting the debt. The Board reviewed the agreement signed by the Board dated June 11, 2012 and this liability was not included in the agreement.  Mrs. Rutkovsky will review the paperwork again to confirm the liability issues.

 

Mr. Benson has reviewed a letter from Sullivan & Powers concerning the 2011 audit they performed.  Mr. Benson will amend the letter to reflect the Board's view of the audit and have it ready for signatures.

 

The Board discussed the upcoming E911 public meeting.  Discussion at the meeting will include what the emergency providers can provide and their response times to different locations throughout the Town.  Also, there will be discussion about what the Citizens would like to know.  There will be a subsequent meeting with the emergency providers to answer questions.

 

6.  Adjournment:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to adjourn at 9:35 p. m. until the next meeting of September 23, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of August 26, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  Jeff Kimmel, John Benson (Chair)

Public Attendees:  Teresa Godfrey (Recorder), G. G. LaRocque, Skip Smith,

Gregory Wight

 

1.  Call to Order:

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

2.  Public Presentation: 

 

Mr. Smith would like to see the speed limit coming into town from Route 65 lowered.  He presented a petition from citizens in town with their concerns of the speed through town and drivers ignoring the stop signs.

 

Mr. Benson updated Mr. Smith about the Boards decision from the August 12th meeting.  The Board will be sending a letter to the State with the request to lower the speed limit coming into town.  The speed limit and stop sign issues are a concern that will be reported to the Sheriffs office. 

 

Mr. Smith said the citizens in the village would like to stay informed on what is going on with their concerns.

 

Mr. LaRocque is volunteering to mow the cemetery bank with his brush hog.  He would like the Board to approve fuel replacement of about 14 gallons from the town garage.

 

After some discussion, the Board agreed to let Mr. Peck know that Mr. LaRocque is approved to refuel at the town garage for the cemetery mowing.

 

Mr. Wight would like to know what is required to have a wedding on October 5th at his home.  He stated there will be a lot of cars.

 

Mr. Benson told him that in the past we have requested a traffic and parking plan. Mr. Wight would need an assemblage permit and to keep the road through the village clear.  Also that Mr. Wight can hire one of the constables.

 

Mrs. Godfrey gave him the permit application.

 

3.  Old Business:

 

Mr. Benson said the meeting with the Montgomery Road home owners was done.  Mr. Benson, Mrs. Rutkovsky, Mr. Peck, John Rondini, Jim Coutes, and Chuck Carr were in attendance.  They met at the end of the road and had Mr. Peck measure the .19 miles to see where the class 3 portion ended and the class 4 began.  They agreed to work on the road including the area on the end where the Town trucks turn around.  Mrs. Rutkovsky will be writing a summary and a letter will be sent to the property owners.

 

The Board discussed setting the 2013-2014 tax rate to complete the 18 month transition year.  They discussed the anticipated revenues and the amount raised during the first 6 months of 2013.

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to set the municipal tax rate at .4263.  Vote 2-0-0

 

The Board received information from Kasey Peterson concerning the health care for the highway crew.  A decision needs to be made before October 1, 2013.  The Board would like to meet with the highway crew and discuss their options prior to the Selectboard meeting on September 23rd.  This would not be open to the public.

 

4.  Accounts Payable:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay the warrants in the amount of $13,602.01.  The warrant included $3,244.50 to Blue Cross/Blue Shield, $4,159.20 to R. E. Tucker for materials, and $3,510 to Wheatley and Sons.  Vote 2-0-0

 

5.  Other Business:

 

On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to approve the minutes of August 12, 2013 with minor changes by Mr. Benson.  Vote 2-0-0

 

6.  Adjournment:

 

On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to adjourn at 8:35 p. m. until the next meeting of September 9, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey (Recorder)

 

 



Brookfield Selectboard Meeting of August 12, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Martina Rutkovsky, Jeff Kimmel

Public Attendees:  Teresa Godfrey (Recorder), G. G. LaRocque, Chuck Barnum,

            Steve Knowles (Road Crew)

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:02 p. m.

 

            2.  Public Presentation:

 

                Mr. Benson spoke to the Board about the speed limit coming into Town.

                Some concerned citizens, who live near the intersection of Route 65 and

                the Ridge Road, would like the speed limit to be lowered to 30 mph down

                near the Post Office.  Currently the speed limit is 50 mph at the Post Office

                and it drops to 30 mph at the end of the pavement for Route 65. The State

                is in charge of the speed limits.

 

                The Board discussed the concern and agreed it would be safer for everyone

                to have the speed limit lowered coming into Town.

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board will send a

                letter to the State Transportation Board requesting a lower the speed limit

                near the Post Office. They will include a map of the approximate location.

                Vote 3-0-0

 

                The Board discussed meeting the property owners on Montgomery Road as

                discussed on July 22, 2013 at the Selectboard meeting.  A tentative date and

                time is on Wednesday, July 28, 2013 at 6:30 p. m.

 

                The Board confirmed with Brookfield Elementary School that the E911 public

                meeting will be on September 17, 2013 at 7:00 p.m.  A notice will be included

                with the tax bill being mailed August 30, 2013.  The Board confirmed with Mr.

                Barnum that September 17, 2013 would be a good date for him to present

                some of the information he has gathered from the EMS interested in covering

                Brookfield.

 

            3.  Highway Report:

 

                Mr. Knowles reported they have been working on East Hill.  They have been

                pulling out big rocks and working on the ditches.  They should be finished in

                the next couple of days.  They have replaced the culverts.  Bear Hill will be

                done next week.

 

            4.  Other Business:

 

                The Board discussed setting the tax rate to complete the 18 month tax year. 

                The Board appointed Mr. Kimmel to calculate what the rate needs to be

                to meet the Town obligations taking into account anticipated revenues.

 

                The Board received paperwork for animal cruelty training for the Town

                Constables to attend. 

 

                On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to

                accept and approve the Terra Maps maintenance and renewal agreement

                in the amount of $1600 covering April 1, 2013-March 31, 2014.  Vote 3-0-0

 

                The Board received papers about the PACE program.  Mrs. Rutkovsky will

                review the paperwork and report back to the Board at the next meeting.

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted

                to approve the permit request from Mr. Pattison for the Morgan Mile horse  run

                with the following 2 conditions.  They will maintain proper parking and will

                notify the neighbors of the roads being closed.  Vote 3-0-0

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of July 22, 2013.  Vote 3-0-0

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of the July 30, 2013 special meeting.  Vote 3-0-0

 

            5.  Accounts Payable:

 

                After reviewing the warrants, the Board will delay paying the UST corrosion

                invoice and the invoice for top soil on the Ridge Road until they speak with

                Mr. Peck about the invoices.

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Kimmel, the Board voted to

                pay the warrents in the amount of $26,047.99 which includes the payment to

                Terra Maps voted on previously during the meeting, $4,800 to Tenco for

                the mower rental, $5,008 to Pipeline for culverts, and $6,296.31 to WRVA.

                Vote 3-0-0

 

            6.  Adjournment:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 9:37 p. m. until the next meeting of August 26, 2013 at 7:00 p. m.

 

Respectfully submitted,

Teresa Godfrey



Brookfield Selectboard Meeting of July 30, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder)

 

 

The Selectboard met for a special meeting regarding a personnel matter at 7:30 pm.

 

 

 

On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board moved into

Executive Session. 

 

Executive Session ended at 7:55 p. m. and the meeting adjourned.

 

Respectively submitted,

 

Teresa Godfrey, Recorder

 

 

 



Brookfield Selectboard Meeting of July 22, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Jim Coutes, John Rondini, Diane Potwin,

            Sherry & Chuck Carr, Scott Berkey, Kevin Harty, Stuart Edson, G. G. LaRocque,

            Mike McPhetres (Road Commissioner), Pam Stafford (Attorney)

 

            1.  Call to Order: 

 

                Mr. Benson called the meeting to order at 7:02 p. m.

 

            2.  Public Presentation:

 

                Mr. Coutes, Mr. Rondini, Ms. Potwin, and Mr. & Mrs. Carr are property

                owners on Montgomery Road.  They came to the Selectboard meeting in

                response to a letter Mr. Rondini received about shrubs he has planted along

                his property line with Montgomery Road.  They feel the road has not been

                maintained and is not plowed in a timely manner.  The width of the road is

                a big concern along with the ditch that runs down the side of it.  Montgomery

                Road is a class 3 road.  The travel portion is less than 10 feet.  It should be

                12 feet. 

 

                Mr. Benson would like the Board to meet with the property owners on

                Montgomery Road and have them show the Board their concerns with the

                width of the road and the ditching.  He asked Mr. Rondini to be the point of

                contact to set up a meeting. 

 

                Mr. Berkey owns land on Twin Pond Road.  He is concerned with the amount

                of road debris and about a new culvert that is across the road from his land.  He

                feels some of the debris is being put there as a staging area for road repair.

 

                Mr. Benson said the driveway across the road washed out into his field and the

                Town may need an easement to the brook for water drainage.  Mr. Benson will

                meet with Ray Peck (Road Crew Foreman) and see what needs to be done to

                correct the drainage, and then follow up with Mr. Berkey.

 

 

                Mr. Harty lives on Cram Hill and his access is through West Brookfield. 

                Currently he has to access his home through Roxbury He wanted to know who

                coordinates the repair and maintenance of his road; Mr. Harty reported that the

                culverts have been blocked and there doesn’t appear to be a plan for repairing

                the road.

 

             

                Mr. Benson said it is a class 4 road and with the current conditions of all of

                the Town roads from the recent torrential rain, it will not be worked on this

                year. 

 

            3.  Old Business:

 

                Mr. Benson spoke to Mr. Edson about the Town website. Mrs. Rutkovsky said

                she would like to update the Cemetery pages and she isn't able to create the

                pages without help from the website designer.  When she spoke to the designer,

                he suggested that the Town contract for a new, updated website at what

                appeared to be a substantial cost. 

 

                Mr. Edson reported that he had not spoken to the website firm since last fall.

                Mrs. Rutkovsky commented that the firm seems to be shifting their business

                plan.

 

                Mr. Edson said he will be able to create a way for the Cemetery pages to be

                accessible for anyone searching the website.  He recommends we maintain

                the current website for now and in the future we hire someone to build an

                updated website.

 

                Mr. LaRocque reported that all the roadside mowing is done and the mower

                will be going back tomorrow.

 

            4.  New Business:

 

                Pam Stafford updated the Board on the status of the Moorcroft/Severance

                property and mobile homes.

 

                As the discussion involved ongoing litigation and potential settlement

                negotiations, on motion by Mr. Benson, seconded by Mr. Kimmel, the Board

                went into executive session at 8:30 p. m.  Vote 3-0-0

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board came out of

                executive session at 8:52 p. m.  Vote 3-0-0

 

                On motion by Mr. Kimmel, seconded by Mr. Benson, the Selectboard   

                authorized Ms. Stafford, the Town Attorney, to move ahead with negotiations

                to resolve litigation involving the Severance mobile homes.  Vote 3-0-0

 

                On motion by Mr. Kimmel, seconded by Mr. Benson, to amend Mr. Kimmel's

                motion to authorize the Chair to sign for the Board for the purpose of

                expediting a proposed settlement.  Vote 3-0-0

 

            5.  Treasurers Report:

 

                Mrs. Godfrey presented accounting information to the Board to help with the

                computation of the municipal tax rate for the November and May billings.  The

                Board hopes to have the tax rate computed at the August 12th meeting. 

           

                The Board spoke about having an informational meeting for 911 in September.

                The possible date will be Tuesday, September 17th at 7:00 p. m. at the

                elementary school.  They would like to have a card with the date and time

                included with the mailing of the November tax bill.

 

            6.  Highway Report:

 

                Mr. McPhetres reported that Mr. Peck has all the roads patched, at least

                temporarily, and has some culverts to set and some to clean.

 

                Arnold has this week off. 

 

                Pike Industries will be coming in 5 weeks to start paving Ridge Road.  They

                estimate the contract cost will cover about 2.5 miles of the road.

 

            7.  Accounts Payable: 

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay

                the warrants in the amount of $32,767.72.  The warrant included $10,743.

                to Tenco, $3,244.50 to Blue Cross/Blue Shield, and $3,805.60 for culverts.

                Vote 3-0-0

 

            8.  Other Business:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                approve the minutes of the July 8, 2013.  Vote 3-0-0

 

            9.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                adjourn at 9:30 p. m. until the next meeting of August 12, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder         

               

               



Brookfield Selectboard Meeting of July 8, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  John Benson (Chair), Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), G. G. LaRocque,

            Ray Peck (Road Foreman), Jon Binhammer (Town Forester), Denise Holmes

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:00 p. m.

 

            2.  Public Presentations:

 

                Mr. LaRocque has started roadside mowing, however the tractor rented from

                Tenco has had a lot of problems with oil leaking from it.  It is still under

                warranty and Greenwoods is repairing it.  The mower needs to be returned

                to Tenco by July 19th so Mr. LaRocque will be limited on how much of the

                roadside will be completed before that Friday.  He will mow as much as he can

                before then.

 

                Ms. Holmes wanted to let the Selectboard know that the Old Town Hall will be

                having a new well drilled on Monday and traffic will be diverted to go

                around the circle across from the Old Town Hall.

 

                The Selectboard received several public assemblage permits from the

                Brookfield Community Partnership. The proposed permits are approved with

                the additional requirement that the BCP maintain compliance with all

                conditions imposed in the permits issued for prior events. Should problems

                arise during any of the activities, the Selectboard reserves the right to modify

                permit conditions for subsequent events. Events covered in this round of permit

                applications include:

 

                July 27, 2013 – Valley Improv

                August 2, 1013 – No Strings Marionettes

                August 7, 2013 - The Loon Man

                August 10, 2013 – Willy Wonka Movie Night

                August 21, 2013 – VINS Raptor Encounter

                August 23, 2013 – Contra Dance

                September 4, 2013 – Brian Pfeiffer Monarchs Presentation

                September 7, 2013 – Haywire Bluegrass Band

                September 22, 2013 – Community Spelling Bee

                September 28, 2013 – Community Potluck Dinner

                September 29, 2013 – Dried Flowers Arranging

 

 

 

            3.  Highway Report:

 

                Mr. Peck reported the bids for the Ridge Road paving came in and Pike

                Industries came in as the lowest per ton bid.

 

                Mr. Benson was concerned that the current road repairs from all the rain

                will deplete the money reserved for paving the road.

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                take the Road Foreman's recommendation to accept the Pike Industries

                bid, after Pike clarifies a $580 item included in the bid.  Vote 3-0-0

 

                East Hill is patched up but needs culverts.  A couple of them were destroyed.

                Bear Hill is a mess and the Road Crew will be working on it next.

                Mr. Peck ordered more 18" culverts.  He has been taking pictures prior to

                starting repairs in case FEMA will be reimbursing for the repairs.  Mr. Peck

                estimates the total damage is roughly between $60,000 - $70,000 from all the

                rain.  The only road closed at this time is Old Cross Road.  That repair will

                require a new culvert; homeowners on each side of the culvert still have access

                to/from their properties.

 

                Mr. Peck went to a seminar about a state program that provides up to $10,000

                grants for road and spring correction repairs.  He will be applying for grants for

                future projects.

 

                Eagle Peak needs repairing but it is not a huge project.

 

                Mr. Benson suggested that Mr. Peck inform Theresa Taplin as to when the

                paving on Ridge Road will be starting so she can put it in the paper.

 

            4.  Other Business:

                Mr. Binhammer talked to the Board about a Boy Scout Eagle project

                being done at Sunset Brook Marsh Natural Area on Route 65.  The Eagle

                Scout, Tom Zani, has constructed a viewing platform and picnic tables.  The

                cost was between $500-$700 for the materials.  Mr. Binhammer would like to

                use some of the money in the Town’s recreation/conservation fund to help

                cover the cost.  The remaining balance will be raised by Tom Zani.

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to use

                up to $500 for the boardwalk for Sunset Brook Marsh Natural Area and other

                improvements including the picnic tables and viewing platform.  Vote 3-0-0

 

                The Selectboard will need invoices from the Eagle Scout project prior to

                payment.

  

            5.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay

                the warrants in the amount of $40,864.97.  This amount includes $25,562.44

                for fuel and $5,207.19 for Town truck repair.  Vote 3-0-0

 

           6.  Other business:

 

                The Board discussed 911 meeting plans.  They will come up with some dates

                to hold an informational meeting and see when the Brookfield Elementary

                School is available in September.  An announcement will be included in the tax 

                bill for November.

 

                The Board will be working on calculating the municipal tax rate for the

                November tax bill.

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                approve the minutes of June 10, 2013.  Vote 3-0-0

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Kimmel, the Board voted to

                approve the minutes of June 24, 2013.  Vote 2-0-1 (Mr. Benson was not at the

                June 24, 2013 meeting.)

 

           7.  New Business:

 

                Mrs. Rutkovsky discussed creating and maintaining the web page for the

                Cemetery.  The previous company is no longer supporting the Town website. 

                The Board would like Stuart Edson to attend the next Selectboard meeting to

                discuss options because he was involved in setting up the current website.

 

           8.  Adjournment:

 

                On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to

                adjourn at 9:15 p. m. until the next meeting of July 22, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

 

 

 

           

 



Brookfield Selectboard Meeting of June 24, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Bonnie Fallon, G. G. LaRocque,

            Justin Poulin, Ray Peck (Road Foreman)

 

Mr. Kimmel called the meeting to order at 7:02 p. m.

 

            1.  Call to Order:

 

                Mr. Kimmel called the meeting to order at 7:02 p. m.

 

            2.  Public Presentation:

 

                Ms. Fallon and the Cemetery Commission have been looking into the funds for

                the cemeteries and they would like to improve the way the money is invested. 

                Currently the money is held in CD's, savings, and checking accounts.

 

                Mrs. Rutkovsky's concern is that the perpetual care money is managed

                correctly.  Only the interest earned from the money can be used for cemetery

                operations.

 

                The Commission will continue to investigate appropriate use of the funds.

 

                Mr. Poulin wanted to discuss an alleged incident he had with a Road Crew

                employee on West Street.  The employee was reviewing ditch drainage in front

                of Mr. Poulin's home, apparently preparing to clear ditches in anticipation of

                imminent storms.  Mr. Poulin informed the employee that the Town was

                limited as to how far it could go onto his property for digging.  The crew

                member offered a colorful verbal response, according to Mr. Poulin, who

                acknowledged he then pushed the Town employee.

 

                Mr. Kimmel stated that the employee's alleged language was inappropriate,

                and asked if any work was done.  Mr. Poulin said there was some ditching done

                however the water doesn't go through the culverts very well.  Mr. Poulin noted

                similar issues with drainage on several other Town roads.

 

                Mrs. Rutkovsky commented that there has been disagreement between Mr.

                Poulin and the Town regarding a concrete slab on his property, which intrudes

                in the Town's right-of-way.  She added that the Road Crew Foreman (Mr. Peck)

                has been diligent in trying to address drainage on Town roads.

 

                Mr. Peck said the ditch is usually adequate but there is a small culvert, and at

                times a large flow of water, with the water's path not directly to the culvert, it

                overflows the culvert.  The Road Crew was apparently trying to straighten the

                ditch and improve the flow through the culvert.

 

                Mr. Poulin feels the culvert should be bigger and, as confirmed by Mr. Peck,

                noted that the current culvert is 10" in diameter.  Mr. Poulin feels that the road

                is closer to his lawn than it used to be and that the existing culvert is damaged.

               If there is an issue, Mr. Poulin asked that the Road Crew talk to him first before

               anything is done along his property frontage.

 

                The consensus of the Selectboard was to see how the ditch and culverts

                performed during the upcoming storm events, assess what improvements were

                needed, and have the Road Crew respond accordingly.

 

            3.  Highway Report:

 

                The Highway Crew has found that 2 property owners have encroached on the

                Town right-of-way for the road.  The Board has approved the letters to be sent

                to James Rowley and John Rondini concerning the problems.

 

                The truck is back at the garage; and to save money, the Road Crew is changing

                the bent rear end and should have it finished tomorrow.

 

                Mr. Peck would like to order culverts but will wait to be sure there is funding to

                cover the paving of Ridge Road.  The Town pays the paving bill and then the

                State will reimburse the Town with the grant of $175,000 to help with the cost. 

                Mr. Peck is getting quotes for the paving job from different companies.

 

                Mr. Peck has signed the access permit on the Ridge Road for Mr. & Mrs. David

                Doda.

 

                The garage has had 8000 gallons of fuel delivered at $3.19 a gallon.

 

            4.  Accounts Payable:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $9,887.89 which included $3,244.50 for Blue

                Cross/Blue Shield, $2,250.00 to the Library, and $1,502.11 to Capital One.

                Vote 2-0-0

 

            5.  New Business:

 

                The Board received 6 requests for public assemblage permits from the

                Brookfield Community Partnership.  The permits included the following

                requests:

                July 11, 2013 - Tea Tasting Presentation

                July 16, 2013 - Extempo

                July 19, 2013 - Michael Arnowitt Jazz Trio

                July 23, 2013 - Pie and Poetry

                July 26, 2013 - Valley Improv

                July 30, 2013 - Gardening Panel

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                approve the applications for Public Assemblage from the Brookfield

                Community Partnership as presented on each permit.  Vote 2-0-0

 

                The Board agreed to wait for the approval of the minutes for June 10, 2013

                until Mr. Benson returned for the next meeting on July 8, 2013.

 

            6.  Adjournment:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 9:10 p. m. until the next meeting of July 8, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

               

 

               

 

 

               

 

 



Brookfield Selectboard Meeting of June 10, 2013

Town Clerk's Office on Ralph Road

 

Selectboard:  Jeff Kimmel, John Benson (Chair), Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Mike McPhetres (Road Commissioner)

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:00 p. m.

 

            2.  Treasurers Report:

 

                Mrs. Godfrey gave the Board a print out of the current trial balance report.

                She reported the 6 month tax bill will be sent out on June 14, 2013.

 

            3.  Highway Report:

 

                Mr. Benson reported that Mrs. Peterson contacted different surrounding towns

                to see what they pay their road crews.  The results compared to Brookfield's

                Road Foreman were pretty close in hourly wages.   The Crew's pay was lower

                for Brookfield however, the Crew is relatively new and other towns had longer-

                serving Crew members.  Brookfield compensates higher for health insurance

                though.

               

                The truck is still at McLeod's because the used rear end was bent so they are

                looking for another one.

 

                The State grant for $175,000.00 was approved to repave Brookfield's portion

                of the Ridge Road.  The Town has $100,000.00 set aside for Brookfield's

                payment towards the paving.  The $100,000.00 was voted on at Town Meeting

                in two $50,000.00 increments over the last 2 years. 

 

            4.  New Business:

 

                The Board received 7 requests for assemblage permits from the Brookfield

                Community Partnership.  The permits included the following requests:

                June 15, 2013 - Community Potluck Dinner

                June 20, 2013 - Cheese Tasting Event

                June 25, 2013 - Efficiency Vermont/PACE presentation

                June 27, 2013 - Wild Edibles Presentation

                July 9, 2013 - Poetry Slam

                July 10, 17, 24, 31, 2013 - Yoga Class

                July 11, 2013 - Tea Tasting Presentation

 

                On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to

                approve the applications for Public Assemblage from the Brookfield

                Community Partnership as presented on each permit.  Vote 2-0-0

                (Mrs. Rutkovsky arrived after the vote)

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                sign the audit contract with Sullivan & Powers for 2012 at an estimated

                cost of $12,000.  Vote 3-0-0

 

            5.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay

                the warrants in the amount of $7,833.07.  Vote 3-0-0

 

            6.  Other Business:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of May 27, 2013.  Vote 3-0-0

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to enter

                into an agreement with the Town and Mr. and Mrs. James E. Godfrey to put

                a drain hole on the edge of their property near Northfield Road to help with

                the mud season as written and it will be recorded in the Land Records book 91,

                page 617.         Vote 3-0-0

 

            7.  Adjournment:

 

                On motion by Mr. Kimmel, seconded by Mr. Benson, the Board voted to

                adjourn at 8:30 p. m. until the next meeting of June 24, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 



Brookfield Selectboard Meeting of May 27, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Jane Woodruff (Treasurer), Pat Mercier,

                      James Moorcroft, Melanie LaRocque

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:00 p. m.

 

            2.  Treasurer’s Report:

 

                Mrs. Woodruff wanted to confirm the amount for the August 3, 2013 tax

                bill. The Board told her to take 1/3 of the bill, approved at Town Meeting

                for the 18 month budget, and add $900.00 for the approved port-a-potty.

 

                Mrs. Woodruff will email the Board a list of Town offices, description of

                duties, length of term, and who holds each position (or whether it is currently

                vacant).

 

            3.  Public Presentation:

 

                Mrs. Mercier wanted to further discuss her mailbox situation that was

                discussed at the May 13, 2013 Selectboard meeting.  Mr. Benson reported he

                contacted VLCT and they said the Board does not have any authority for place-

                ment of mailboxes. The Post Office can dictate height and distance

                but not where to place the box. Mr. Benson said VLCT suggested that

                between Mrs. Mercier, the Board, and the Post Office they can attempt to make

                an agreement with the property owner across the road from her home. Mrs.

                Mercier said she found online that the Town owns an easement from the

                center of the road. The existing fence is a temporary fence by the description

                of post and wire. She said the land owner wants a written letter to say she can

                put the mailbox where she wants/needs it. Mr. Benson said he will write a

                letter stating this.

 

                Mrs. LaRocque said she spoke to Dale Barnard about adding the Civil War

                casualties names to the existing Memorial. She found that 44 names would be

                added and it would cost approximately $1,000. If the Town voted to

                purchase a second Memorial stone, it would cost about $3,000 for the

                stone and to put the Civil War casualties on it. Mr. Benson calculated that to

                have the existing Memorial cleaned, adding Casualties of War, Vietnam War,

                and Leslie LaRocque's name to it, it would cost roughly $400. 

               

                Mr. Benson would like to have Mrs. LaRocque do a rough draft of what the

                back of the Memorial might look like with the above inscription added.

 

                Mrs. Rutkovsky would like the contracted mowing from Jason's Handiworks

                broken down for the cost to mow the 5 cemeteries, Hippo Park, the office, and

                the Memorial. She would like to have the Cemetery Commission keep track of

                the cost of the maintenance of the cemeteries separate.

               

                Mr. Moorcroft wanted to talk to the Board about his delinquent tax situation.

                He said the State Assessor results appeal time had gone by.  He is ready to go

                to court seeking a "Writ of Mandamus" that would require the Town to look at

                his taxes from 2007.  He said he asked to have his property assessment

                looked at in 2007 after the Town-wide reappraisal.

 

                Mr. Moorcroft spoke of different attachments that he had presented to different

                Governmental functions of the Town, i.e. Attachment 11 was a copy of a letter

                given to the Listers, attachment 12, dated August 20, 2009, requested a Board

                of Civil Authority hearing, and in January 2010 asking for a Board of

                Abatement hearing. He had a BCA hearing for the 2010 tax year.  He had the

                State Assessor review his property value and even with the results being lower,

                he has not received anything from the Town. He requested proportional refund

                of tax payments for the 3 years as a result.

 

                Mr. Moorcroft will consider asking for a new Board of Abatement hearing

                because the Court has issued an order to have a new one from 2010.  He feels

                that because one of the Listers was also a Realtor, that the Lister should have

                been able to change his value due to the Unifirst contamination on his property.

 

                Mr. Moorcroft, as a taxpayer, was concerned with 2 Town-owned trailers on

                his property.  He claimed that there wasn't a warrant in existence, so the tax

                sale will be thrown out in court. The Board stated that since this is a court case,

                he would need to have his lawyer speak with the Town Attorney and that the

                Board couldn't discuss it.   

 

                Mrs. Rutkovsky wanted clarification of what he felt the Board could do for

                him. He wanted to let the Selectboard know that he will potentially be going

                to the Court asking for a Writ of Mandamus. Mr. Benson said the State

                Assessor gave a lower value for 2010. Mr. Moorcroft did not get the value

                he wanted but did not appeal.

 

                Mr. Moorcroft stated that he is entitled to have his property value from 2007-

                2009 looked at.

 

                Mr. Benson asked if the Board has the legal authority to go back that far.

 

                Mr. Kimmel asked Mr. Moorcroft if he had reviewed the statutory process for

                requesting relief from the Town’s Board of Abatement. Mr. Moorcroft stated

                he had not, but would do so. Mr. Kimmel noted that remedies available from

                the BoA are limited, and asked that, if Mr. Moorcroft chooses to pursue that

                avenue, he submit a written request for a Board of Abatement hearing. The

                request should be submitted to the Town Clerk.

 

                Mr. Moorcroft reported that, at his last BoA hearing, a BoA member

                questioned whether his property had any value as a result of site pollution.

 

                Mr. Kimmel noted that one of the reasons to be eligible for abatement is

                “manifest error” by the Listers. The Board is supposed to take evidence during

                the hearing, shift to a deliberative session to consider the case, and follow up

                with a written decision. The state statutes indicate the process and parameters

                for the Board of Abatement, including what are discretionary actions by the

                Board. Mr. Benson noted that if Mr. Moorcroft decides to pursue a tax

                abatement remedy for the 2007 property valuation, both Mr. Moorcroft and the

                Listers will likely need to provide evidence and testimony on the issue.

 

            3.  Other Business:

 

                Mr. Benson wanted to know where the lawn mowing contract for Jason's

                Handiworks was. Mrs. Rutkovsky said Mike Herold, a Cemetery trustee, has it

                so he can find out the breakdown of the payments concerning the 5 cemeteries.

 

                The Board received an estimate from Stan Wheatley for replacing the septic

                pipe from the tank out to the leach field of $610.00-$800.00.

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to have

                Stan Wheatley replace the pipe at an estimate of $610.00-$800.00.  Vote 3-0-0

 

            4.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay

                the warrants in the amount of $21,546.28.  This total included $2,881.75 to

                Blue Cross/Blue Shield, $2,136.27 to Capital One (including the laptop for the

                Town Garage), $2,450.00 to Jason's Handiwork, $3,797.00 to S. G. Reed

                Truck and $6,296.00 to WRVA.

 

            5.  New Business:

 

                The Board received a letter from Charlie Taplin on West Street.  He is having

                problems with drivers speeding in front of his home and barn. He has had

                issues when he is crossing his cattle from one side to the other and many other

                incidents.  The Board decided they will speak to Ray Peck, (Road Foreman)

                about getting signs for cattle crossing and the speed limit. The Board does not

                have the background information needed to support the speed limit change

                requested.

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes with the removal of "to add all of the names…." from

                section 3, paragraph 2.  Vote 3-0-0

 

            6.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 9:05 p. m. until the next meeting of June 10, 2013 at 7:00 p. m.

                

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

 

 

 

 



Brookfield Selectboard Meeting of May 13, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  Jeff Kimmel, John Benson, Martina Rutkovsky

Public Attendees:  Jane Woodruff (Treasurer), Melanie LaRocque, Mike Herold,

            Mike Hodgen, Pat Mercier, Mike McPhetres (Road Commissioner), Steve

            Knowles

 

Mr. Benson called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:05 p. m.

 

            2.  Treasurers Report:

 

                Mrs. Woodruff would like guidance for the billing for the 18 month tax

                bill.  The first bill will be due on August 3, 2013 and the second bill will

                be due on November 2, 2013 with a second payment due May 3, 2014.

                The approved budget from Town Meeting totaled $1,470,915.00 for the

                January 1, 2013 through June 30, 2014 tax period.  The approved budget from

                Town Meeting for the 12 months was $1,055,588.00.  This leaves a balance

                of $415,327.00 for the first 6 months. 

 

                Mr. Benson would like the first bill for the 6 month period to be due on

                August 3, 2013 and then the bill for the last 2 payments will be going out after

                the State education tax rate is received at the office.

 

                Mrs. Woodruff will put an ad in the paper about when the taxes are due and

                post in other Town locations so the Brookfield residents will know in advance

                of the change of dates.

 

                Mr. Benson would like a list of Town job openings and who is holding current

                positions, the term, and contact information.    Mrs. Woodruff will get that

                together for him. 

 

                The Board would like to see included in the budget where the new Port-a-lette

                will be paid from. 

 

            3.  Public Presentation:

 

                Ms. Mercier would like to move her mailbox location.  The neighbors

                objected to the location and now there is a two strand electric fence where

                she would like to move it to.  The Town plan doesn't mention a ROW for

                roads and mailboxes.  There is a general statuary town right-of-way for roads

                of 49.5 feet, which equates to 24.74 feet from the center line of the road

                on each side.  Her box has always been on the other side of the road from her

                driveway. The Board believes there should be a Post Office standard for rural

                delivery.  They are not sure what the Post Office regulations are for a box

                location.  The Board will call VLCT for statutes and ROW information and let

                her know the results.

 

                Mrs. LaRocque found that 38 soldiers from Brookfield died during the Civil

                War.  It is $3.50 per letter.  The cost to clean the Memorial stone is $225.00.

                The only name she found for the Korean War was Everett Hutchens and he

                didn't die in the war.  He drowned in Sunset Lake.

 

                The Board is interested in having "Casualties of War" put on the back with

                Vietnam listed and the one soldier's death, Leslie LaRocque and the year. They

                would like it to be listed the same as on the front of the stone.

 

                The Board would like to see what another stone for the Civil War, with the 38

                names listed on it, would cost.  It could be placed near the current one, at Hippo

                Park, or by the Office.

 

                Mr. Knowles has been doing research and believes that the Town road crew is

                the least paid in the area.  He would like the Board to think about a raise with

                the experience he brings to the job now that he has worked through his

                probation period.

 

                The Board will discuss it and talk to Ray Peck, the road foreman about it.  They

                will get back to Mr. Knowles about it.

 

            4.  Highway Report:

 

                Mr. McPhetres the truck rearend is in at McLeod's today.

 

                Mr. Peck will need to get fuel ordered soon.

 

                The grader is fixed with the new head gasket and there are no more leaks.

 

                Mr. Peck would like Mr. and Mrs. James Godfrey to write up an agreement

                with the Town concerning digging a spring water drain near their home to help

                cut back on the mud on Northfield Road.  He would like to have the water pool

                in the drain and go under the road through a culvert.  He would like it to be

                something the Town can go in and clear out as needed.  Mrs. Godfrey will have

                an agreement for the next Selectboard meeting.

 

            5.  Cemetery Commission:

 

                Mrs. Rutkovsky said that with the election of Bonnie Fallon and the appoint-

                ments of Mr. Herold and Nancy Jacques, they make up the Cemetery

                Commission.  She would like to put the Cemetery regulations on the website

                and have the Commission review it.  According to Vermont statutes, the

                Cemetery Commission functions autonomously, they will be in charge.   One of

                the Trustees will need to be available for people wanting to buy a plot, the

                fees for internment, and other questions concerning the Cemeteries.

 

                The Board reviewed the Cemetery regulations to create a "current by law" for

                the Cemetery Commission to move forward.

 

            6.  New Business:

 

                The Board received an Emergency Contact list for the Basic Emergency

                Operation Plan.  The Board updated the list to be filed with the State.

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                adopt the Basic Emergency Operation Plan for Brookfield.  Vote 3-0-0

 

                Mr. Kimmel has been talking to Sovernet and once he is able to confirm an

                agreement with Mr. Peck and Sovernet in reference to the liability issues

                discussed during the last Selectboard meeting concerning proposed work on

                Lamson Pond Road, the contract will be ready to be signed.

 

                Kasey Peterson received an email from PACE with several questions about

                the Town and collecting taxes.  The Board found last year that Efficiency

                Vermont is responsible for the paperwork and felt she didn't need to reply to

                the email.

 

            7.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay

                the warrants in the amount of $8,192.98.  Vote 3-0-0

 

            8.  Other Business:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of April 22, 2013 with the removal of an extra "a" in the

                Highway report.  Vote 2-0-1

 

            9.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                adjourn at 10:00 p. m. until the next meeting of May 27, 2013 at 7:00 p. m.

 

Respectfully submitted,

Teresa Godfrey, Recorder            



Brookfield Selectboard Meeting of April 22, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Mike McPhetres (Road Commissioner),

                James Abbott, Mike Wilcox, Chuck Barnum

 

Mr. Kimmel called the meeting to order at 7:00 p. m.

 

            1.  Call to Order:

 

                Mr. Kimmel called the meeting to order at 7:00 p. m.

 

            2.  Public Presentation:

 

                Mr. Wilcox and Mr. Abbott are concerned with 2 large, old maple trees at the

                cemetery on the Ridge Road.  They are concerned they will come down on the

                grave stones.  They had contacted the Selectboard several years ago and were

                willing to pay for the tree removal but nothing was done.  They presented the

                Board with a letter voicing their concerns.

 

                Mrs. Rutkovsky told them there is a Cemetery Commission now and they are

                meeting on May 8, 2013.  She will be sure to talk to the Trustees about their

                concerns and will suggest having an arborist come to look at the trees to see

                how they can be removed safely.  She will make sure Mr. Wilcox and Mr.

                Abbott are kept informed as to the results of the meeting.  She will also have

                Jon Binhammer, the Town Forester, look at the trees for a recommendation.

 

                Mr. Barnum spoke to the Board about moving forward on having EMS

                public meetings for the Town to learn about what other options are available.

                He spoke to the Brookfield School to reserve a time to use the cafeteria for the

                meetings.  He reserved both May 7th and 21st at 7:00 p. m. as tentative dates.

 

                After some discussion, the Board would like the Chair, John Benson, to be

                present for the decision on when to have the public meetings.  The Board

                would like the Town to vote on the decision on how the Town is covered for

                911 emergencies.

 

                Mr. Barnum would like Brookfield to have a group of "first responders" then

                the ambulance would take over from them.  There is a lot of training for this.

 

            3.  Highway Report:

 

                Mr. McPhetres reported there is a VLCT Insurance representative looking at

                the blue truck today.  Tenco has looked at it and quoted a price of $10,700.00

                for a new body for the truck.

 

                Mr. Peck has sent in for 2 grants to the State.  One is for $175,000.00 for the

                Ridge Road paving.  The Town has $100,000.00 set aside.  Pike Industries said

                that $275,000.00 would pave 2/3 - 3/4 of the 3 miles of the Brookfield portion

                of the Ridge Road.  The second grant is for $214,000.00 for resurfacing and

                culverts on East Hill.  The Town portion would be $40,000.00-$45,000.00.

                If the Town receives the grant(s), they have 30 months to finish the repairs.

 

                Arnold Chase will be working on grading the roads this week.  They are

                working on chipping brush.  They have rebuilt the front and back buckets of

                the backhoe and they have replaced the head gasket for the grader.

 

                Dan Behuniak now owns property on Lamson Pond Road and would like to

                find out how to upgrade the road to a class 3 so the Town would plow past his

                house.  Mr. Peck would like to extend it all the way through to Route 65 to

                make it easier to maintain the road.

 

                Roadside mowing will begin the first of July.

 

            4.  Old Business:

 

                Mr. Kimmel wants to talk to Sovernet to confirm the liability for their fiber

                optic lines.  He wants to be sure that if the road crew is working and accidently

                cuts the line, who is liable, prior to signing a permits as recorded in the

                March 25, 2013 minutes.

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Kimmel, the Board voted to

                approve the minutes of April 8, 2013.  Vote 2-0-0

 

            5.  Accounts Payable:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $64,663.59.  The total included a $50,000.00

                payment for sand, $6,296.00 to WRVA, and $3,320.00 to Blue Cross Blue

                Shield.   Vote 2-0-0

 

            6.  Adjournment:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 9:15 p. m. until the next meeting of May 13, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

           

 



Brookfield Selectboard Meeting of April 8, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  Jeff Kimmel, John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Melanie LaRocque, G. G. LaRocque,

                   Lance Gartner, Amber Gartner

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:00 p. m.

 

            2.  Public Presentation:

 

                Mrs. LaRocque spoke to the Board about having the Veterans Memorial

                updated as discussed at the Selectboard meeting on March 25, 2013.  She called

                around to some of the Veterans groups and spoke with Clayton Butterfield from

                the VFW.  He wanted to know who owned the Memorial.  It says on the front

                that it is owned by the Town of Brookfield.  She spoke to Dale Barnard and he

                said he would look at it.

 

                Mrs. Rutkovsky said the Memorial is under the Cemetery funding for care.

                Mrs. LaRocque said she is willing to do fund raising to pay for having other

                Veterans' names added to the Memorial.  She thought having "Casualties of

                War" carved in the top of the back would include all Veterans who died during

                a conflict.

 

                Mr. Kimmel suggested that the Vermont Adjutant Generals office might have

                a list of Veterans from Brookfield who died in battle.  They might have a

                suggestion on where Mrs. LaRocque might get the information from.

 

                Mr. and Mrs. Gartner would like to connect the 2 mobile homes together on

                Route 14.  They own the one in the back and the other one is owned by the land

                owner, Mark Hackett.  Mr. Gartner has removed most of the interior walls,

                electricity, and heating from the front one and replaced the floor.  He would

                like to make more living space for his family using the front mobile home. 

                Mr. Hackett needs to do a zoning variance to have their mobile home located

                where it is.  Mr. Gartner has been working on clearing the lot and has repaired

                the septic system.

 

                Mr. Kimmel is on the Zoning Board of Adjustment and asked if they have

                talked to Dee Montie.  Mrs. Gartner said they had and that Ms. Montie was

                waiting to hear from Mr. Hackett.  Mr. Kimmel will talk to Mr. Hackett and

                encourage him to get the paperwork in to Ms. Montie for permit approval.  The

               

                Gartners were given a copy of the Zoning By-Laws to use for reference

                information.

 

            3.  Treasurers Report:

 

                Kasey Peterson and Mrs. Godfrey supplied a current budget report to the Board

                for their approval.  The Board would like to see where money is allocated for

                different projects like paving the Ridge Road on the report.

 

                Mrs. Rutkovsky has not been paid for her 2011 term.  The Board would like

                to have their checks written, in the future, during the last pay period in

                February for the term they just finished.

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to have

                Mrs. Rutkovsky paid $600.00 for the 2011 term.  Vote 2-0-1

 

            4.  Highway Report:

 

                The Board received a report from the Agency of Transportation.  They stated

                that they inspect bridges every 24 months.  The report included a bridge over

                the White River that does not meet Vermont's standard for bridges.  The Board

                believes it is one on Old Post Road and will confirm it with Ray Peck.  The

                bridge needs posting signs and the rail doesn't meet standards.  Ray Peck was

                aware of one bridge needing attention.  This was discussed during the

                November 26, 2012 meeting.

 

                Mr. Benson said the last word he heard about the blue truck was the rear axle is

                bent.  He said the frame was not bent.  Tenco has not looked at the body yet.

 

                Mr. Kimmel looked up the Road Commissioners duties and found that they are

                set by the Selectboard.

 

            5.  Other Business:

 

                The Board received a request from Ariel's Restaurant for a liquor license with

                the $100.00 fee. 

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                approve the request from Ariel's Restaurant for a liquor license.  Vote 3-0-0

 

                The Town was in need of a Service Officer.  Mr. Kimmel has been designated

                as the Town Service Officer.

 

                The Board received the Basic Emergency Response Plan.  Mr. Benson will go

                through it and update it.

 

                The Herald newspaper needs renewing.  The Board decided to have it

                sent to the library so it will be available at library for public use.

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of March 25, 2013.  Vote 3-0-0

 

            6.  Accounts Payable:

           

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay

                the warrants in the amount of $12,129.26.  The total included a $6000.00

                payment to White River Valley Ambulance and $3000.00 payment to

                Sullivan and Powers for the 2011 audit.   Vote 3-0-0

 

            7.  Old Business:

 

                Mr. Kimmel spoke to the Carpenters concerning their permit for assemblage

                for a wedding in July that was discussed at the March 11, 2013 Selectboard

                meeting.  They will be carpooling to Hippo Park to control the number of

                cars parked around the Village.  They will move the reception into the house

                at midnight to keep the noise level down for the neighbors.

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                approve the permit for assemblage for the Carpenter wedding in July with the

                conditions being met for parking and music.  Vote 3-0-0

 

                The Board asked Stuart Edson to look into the cost of a laptop computer for the

                Highway department.  Mr. Peck is interested in having one to help maintain the

                records for the road repairs, culverts, bridges, and material usage for the year. 

                He would like to purchase the roadway management software developed and

                supplied by Two Rivers Regional Commission.  Mr. Edson found a "rugged"

                laptop at a cost of $2000.00.  The budget is for $1000.00 and the Board would

                like to have a printer to have at the garage. They will continue looking into the

                purchase of a laptop and printer. 

 

                Mr. Edson works for TomTom GPS services and he can get free GPS units for

                the emergency vehicles in Brookfield.  Mr. Benson would like to have him

                order them.

 

            8.  Adjournment:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 8:30 p. m. until the next meeting of April 22, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of March 25, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Jeff Kimmel, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), G. G. Larocque, Mike Herold, Doug
                  Haggett, Melanie Larocque, Mike McPhetres, Bonnie Fallon, Ray Peck

 

Mr. Benson called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:05 p. m.

 

            2.  Public Presentation:

 

                Mr. Herold wanted to be sure he and Nancy Jacques were appointed as part

                of the Cemetery Commission. The Board told him that at the last Board

                meeting on March 11, the Board voted them in as Cemetery Commission

                Trustees with Bonnie Fallon, who was voted in at Town Meeting.  Mrs.

                Rutkovsky confirmed the Board was aware that he and Nancy were not

                interested in the paperwork aspect of the cemeteries.  She mentioned that last

                year there was a Boy Scout working on a list of Veterans buried in the

                cemeteries but due to his upcoming birthday, he was not able to complete the

                project.

 

                After the mention of the list of Veterans, Mr. Haggett said he would like to

                have the Veterans Memorial marker, located at the bottom of Ralph Road,

                updated using the back of the memorial.  He is aware of one Veteran killed in

                action whose name isn't on the marker, Leslie Howard Larocque.  The Board

                said they will look into the cost and check to see if there are others whose

                names should be added.

 

                Mr. Haggett presented the Board the results of an analysis of his gravel pit in

                comparison with Spragues' quarry.  He has a crusher coming on April 15th. 

                The more they crush, the cheaper it will be.  He and Ray Peck will get together

                to discuss the potential use of his gravel pit for the Town.

 

            3.  Treasurers Report:

 

                Mrs. Godfrey reported she and Kasey Peterson will be meeting with Lorie from

                NEMRC on April 8th to set up the 18 month budget on the computer system as

                voted for at Town Meeting.  The Board would like them to contact Sullivan &

                Powers to find out an expected date of the results of the 2011 audit.  They

                would also like us to set up when we will begin the 2012 audit.

 

           

            4.  Highway Report:

 

                Mr. Peck reported the roads are holding up with the constant weather changes.

                The 2008 truck is at McClouds for repairs.  He would like Tenco to look at the

                body to see if the prior roll over caused the frame to be twisted causing the rear

                axle to break.  They are down to 2 trucks to finish out the winter/mud seasons.

                They are planning on doing road repairs on Tuesday.  He is looking at getting a

                quote for the pavement repair for Ridge Road so he can submit an application

                for a grant and also one for East Hill.

 

            5.  Other Business:

 

                The Board received a request from Sovernet for a permit to install a fiber cable

                on Lamson Pond Road.  The Board reviewed the request and would like Kasey

                Peterson to send them a letter asking for clarification of indemnities and

                liabilities for potential damage.

 

                Mrs. Peterson and Mrs. Godfrey would like to have some renovations done to

                the backroom where the furnace used to be to make it useable.  They would like

                to have the water pressure tank and hot water heater moved around, the holes

                patched, the old copper pipe removed, a different light installed, and painting

                done. They would like to purchase shelves and file boxes to store office

                supplies and records that do not need to be in the vault.  The Board would like

                them to get estimates for the repairs and what it would cost to replace the siding

                where the chimney is after it is removed.  The Board approved purchasing a

                new shredder at approximately $68.00.

 

                Mr. McPhetres would like some guidelines from the Board as a Road

                Commissioner.  The Board talked to him about the job he is doing so far and

                about his working relationship with Ray Peck. They believe he is able to help

                Mr. Peck with any decisions concerning the Highway Department.  They

                agreed that if there are any large monetary requests that it will be presented to

                the Board.

 

            6.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to pay

                the warrants in the amount of $9,427.65 of which $5,487.53 was to Blue Cross

                Blue Shield.  Vote 3-0-0

 

            7.  New Business:

 

                Mr. Benson received a new dispatch contract with Barre City for a 3 year

                contract for the Fire Department.  The contract included an approximately

                3% escalation each year for cost.

 

                Mr. Benson also spoke to Chuck Barnum, 911 coordinator, about setting up

                public meetings in late April-early May with the four vendors interested in

                supporting Brookfield for 911 services.  He would like them to show response

                times to different map areas.  The Board would like the vendors to be on an

                even presentation ground using actual times not GPS times.

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of March 11, 2013 with an amendment on the last page

                removing a typo.  Vote 3-0-0

 

            8.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board voted to

                adjourn at 8:50 p. m. until the next meeting of April 8, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 



Brookfield Selectboard Meeting of March 11, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky, Jeff Kimmel

Public Attendees:  Teresa Godfrey (Recorder), Kevin Joyal, Ray Peck

 

Mr. Benson called the meeting to order at 7:00 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:00 p. m.

 

            2.  New Business:

 

                Mrs. Rutkovsky officially welcomed Jeff Kimmel back to the Selectboard as

                a member.  Mr. Kimmel presented the Board his VT Oath of Allegiance and

                Oath of Office as being officially sworn in.

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board nominated

                Mr. Benson as Chairman of the Board.  Vote 3-0-0

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board nominated

                Mrs. Godfrey as Administrative Assistant to record the Selectboard minutes.

                Vote 3-0-0

 

            3.  Public Presentation:

 

                Mr. Joyal spoke to the Board about becoming the 2nd Constable for Brookfield.

                The Board discussed with him the requirements of the job. 

 

                On motion by Mr. Benson, seconded by Mr. Kimmel, the Board appointed Mr.

                Joyal as 2nd Constable for Brookfield.  Vote 3-0-0

 

                The Board discussed more with Mr. Joyal the responsibilities of the 1st and

                2nd Constable. Mr. Joyal said he would come in on Tuesday and get sworn in

                by the Town Clerk.

 

            4.  Treasurers Report:

 

                Mrs. Godfrey reported that the bank accounts have been reconciled for

                February.  Mr. Benson spoke to Sullivan and Powers and they have one more

                issue to resolve and then they will be reporting to the Board their

                recommendations from the 2011 audit.

 

           

 

            5.  Highway Report:

 

                Mr. Peck reported that they are hoping to get the blue truck with the engine

                problem back soon.  The truck engine has been worked on 4 different times

                in 72,000 miles.

 

                Doug Haggett spoke to Mr. Benson at Town Meeting and he would like to

                move some more material from his gravel pit.  Mr. Benson told him he would

                have Mr. Peck talk to him about an agreement.

 

                Mr. Peck will be applying for grants for 1 class 2 road and 1 class 3 road for

                maintenance.

 

                He will be submitting to the State for reimbursement for winter maintenance

                on Route 65.

 

            6.  Other Business:

 

                The Board received an assemblage permit request for July 13, 2013.  The

                request is for a wedding at Hippo Park and they would like to put up an

                arbor.  They expect 150 people in attendance.  They would like to have the

                reception at 401 Ralph Road in the field.

 

                After some discussion concerning parking, music, and the bridge repair, the

                Board tabled the request until Mr. Kimmel is able to contact them concerning

                these issues.

 

            7.  Accounts Payable:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $5,417.72.  Vote 3-0-0

 

            8.  Other Business:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of February 25, 2013.  Vote 2-0-1

 

                Mr. Kimmel looked into the Vermont statutes pertaining to the interest rate and

                penalty assessed by Brookfield and the Town's delinquent tax collector. The

                issue was raised in the "Other Business" portion of this year's Town Meeting,

                and the suggestion of participants was that the Selectboard investigate the laws

                and practices regarding interest and penalty rates. Mr. Kimmel noted that

                changes to the rates might need to be addressed through a subsequent warning

                and vote at a Town Meeting. There will be further research to compare

                approaches in other Vermont towns.

 

                Stagecoach sent a letter to the Board to thank Brookfield for approving their

                donation request.  They wanted to know when the money would be sent.

                As in the past, the money will be sent in November after taxes are collected.

                The Board will have Mrs. Peterson reply to their letter.

 

                Mrs. Rutkovsky spoke to the other Board members about having the Cemetery

                Commission Trustees appointed.  Nancy Jacques and Mike Herold would

                like to be appointed as trustees.  Bonnie Fallon was voted in as a trustee at

                Town Meeting.

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                appoint Mrs. Jacques and Mr. Herold as trustees joining Ms. Fallon as the

                Cemetery Commission Trustees.  Vote 3-0-0

 

            9.  Adjournment:

 

                On motion by Mr. Kimmel, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 8:40 p. m. until the next meeting of March 25, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of February 25, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Jeff Kimmel, Mike McPhetres,

                               Carol Bushey

 

Mr. Benson called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:05 p. m.

 

            2.  Public Presentation:

 

                Mrs. Bushey wanted to know if the permit for public assemblage had been

                signed referring to the Area Food Shelf Walk-a-Thon.  Mr. Benson told her

                it was on the agenda for the meeting for discussion. 

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted

                to sign the permit for the Area Food Shelf Walk-a-Thon for April 27, 2013

                beginning at the Brookfield School.  Vote 2-0-0

 

            3.  Highway Report:

 

                Mr. McPhetres reported the green truck should be back on Thursday from a

                blown head gasket repair.  The blue truck has a twisted body and the side dump

                piston doesn't work correctly.  They are checking prices for a new box and will

                check with the insurance company about the cost of the repair being covered.

 

            4.  Other Business:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adopt the Vermont Agency of Transportation 2013 Highway and Bridge

                Standards.   Vote 2-0-0

 

            5.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $13,302.14.  Vote 2-0-0

 

            6.  Other Business:

           

                The Board received the 911 information from Chuck Barnum.  They will have

                this information for Town Meeting.

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                approve the minutes for February 11, 2013 with the second "for" removed from

                item #2.  Vote 2-0-0

 

            7.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 8:45 p. m. until the next meeting of March 11, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of February 11, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Mike McPhetres, Jon Binhammer

 

Mr. Benson called the meeting to order at 7:03 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:03 p. m.

 

            2.  New Business:

 

                The Board received an agreement letter from Green Mountain Power.  The

                letter was an agreement for a temporary easement for moving power poles for

                the Floating Bridge rebuild.  The Board was asked to review the plans and

                if they are in agreement to sign the form and return it to GMP.  The Board

                reviewed the map plan for the pole relocation and signed the form.

 

            3.  Highway Report:

 

                Mr. McPhetres told the Board the 3 trucks are broke down.  One is operational.

                Repairs are being made.  They are maintaining the roads and sanding.

 

            4.  Other Business:

 

                The Board received a letter for an agreement with Ray Peck to use his

                excavator on projects on Stone Road, Halfway Brook Road, Northfield Road

                and any other projects where the Town backhoe isn't sufficient.

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                enter into an agreement with Ray Peck to purchase a weeks worth of excavator

                time at $500 a day for 6 days for projects listed above.  Vote 2-0-0

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                approve the minutes of January 28, 2013.  Vote 2-0-0

 

            5.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $41,506.84.  This includes a payment to

                Orange County Court in the amount of $34,924.77.  Vote 2-0-0

 

           

 

            6.  Public Presentation:

 

                Mr. Binhammer spoke to the Board concerning the money made on the sale of

                Town Forest timber.  He met with the Listers and they calculated the value of

                of the land as though it was privately owned.  The value came to $227,400 for

                the Town Forest.  If taxes were collected annually it would be roughly $3000 a

                year.  The State pays 1% in PILOT for the fair market value of State owned

                land.  That would be approx. $2274 a year.  The last timber harvest was in

                2004. So in calculating taxes at the rate of each year, it would have been about

                $14,163, which is close to 45% of the total made in the timber sale.  He

                recommended to the Board that the reminder could be set in a conservation

                fund to be used as the Board determines.

 

                The Board discussed the different plans for the money.  Since it takes 2 years to

                harvest the timber, the impact is about 2 years of maintenance of road work

                so the loggers can get in and out of the forest.

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                apply $6000, of the $32,000 that was received for the sale of the timber, to help

                offset the 2013 tax rate.  The balance will be placed in a separate line item to be

                used as determined by the Selectboard for conservation and recreation.

                Vote 2-0-0

 

            7.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 8:00 p. m. until the next meeting of February 25, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

               



Brookfield Selectboard Meeting of January 28, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Sam Dilcer, Chuck Barnum, Jon Binhammer

 

Mr. Benson called the meeting to order at 7:18 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:18 p. m.

 

            2.  Public Presentation:

 

                Mr. Barnum asked the Board if they had made a decision about having the

                Town Treasurer appointed voted on at Town Meeting.  Mr. Benson said the

                only way to legally have an appointment was to have a charter change

                through Legislature.

 

                Mr. Barnum presented the Board with a copy of the survey he is giving the

                different 911 ambulance services in the surrounding towns for compiling

                information to be presented at Town Meeting.  He has been collecting the

                information from Barre Town, Northfield, Williamstown, and WRV ambulance

                services.

 

                The Board plans on informing the public about the findings and will have

                public meetings in the future to discuss options with each of the area

                ambulance services.

 

            3.  Other Business:

 

                The Board worked on finalizing the Budget to be put in the Town Report.

 

                Mr. Binhammer asked the Board what the plan was for the income from the

                logging of the Town Forest.  He would like to see some of the money used for

                some type of conservation project.  The Board said they would have to check

                the minutes to see if the money was to be applied to help set the tax rate. They

                believed it was not since it was similar to receiving a grant. Mr. Binhammer

                thought that it would be a good idea to maybe have a percent applied to each of

                the following:  PILOT, equipment fund, and conservation/recreation.  He will

                talk to the Listers to find out what a comparable value would be for a lot that

                size for PILOT.  He would then return to the Board with suggestions of the

                percent towards PILOT and conservation/recreation to present at Town

                Meeting.

 

            4.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $41,926.36.  This includes VLCT insurance

                bills and WRVA January and February payments.  Vote 2-0-0

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                approve the minutes of January 14, 2013.  Vote 2-0-0

 

            5.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 10:00 p. m. until the next meeting of February 11, 2013.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 



Brookfield Selectboard Meeting of January 14, 2013

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway foreman), Mike

                               McPhetres (Road Commissioner), G. G. LaRocque, Sam Dilcer,

                               Chuck Barnum

 

Mr. Benson called the meeting to order at 7:25 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:25 p. m.

 

            2.  Treasurers Report:

 

                Mr. Benson gave Mrs. Woodruff and Mrs. Peterson a list of concerns for the

                budget that need to be confirmed ASAP for the Town Report.

 

            3.  Other Business:

 

                The Board received notice that poles for Green Mountain Power need to be

                relocated for the installation of the new Floating Bridge and will be returned

                to their original location when the bridge is completed.  The owners on the west

                side will be informed before moving the poles.  The Board signed the

                notification.

 

            4.  Highway Report:

 

                Mr. Peck reported that they are working on plowing and sanding.  Due to the

                mud, they will fix the ruts with the loader as the roads start to refreeze.

 

                The Board received a Certification of Highway Mileage and asked Mr. Peck

                to confirm the totals of each of the road classifications for the Town.  The form

                is due by February 20, 2013.

 

            5.  Other Business:

 

                Mr. Barnum gave the Board a letter of resignation for his position on the Stage

                Coach Board for Brookfield.

 

                Mr. Barnum gave the Board the balances for the year 2012 for the Delinquent

                Tax Collector.  He also told the Board that Florence Barnum will not be

                running for Delinquent Tax Collector this year.

 

                Mr. Barnum spoke to the Board about the ambulance study he has been

                working on.  There is a new EMT study that is causing some concern about

                how training will be done and the length of time it will take for EMT training.

                The ambulance study will be presented at Town Meeting so a decision can be

                made on how the Town would like to have 911 coverage.

 

            6.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                pay the January 2013 warrants in the amount of $8,694.31.  Vote 2-0-0

 

            7.  Other Business:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes as amended.  The amendment concerned the payment

                method to WRVA as being equal installments and not a lump sum.  Vote 2-0-0

 

                The Board discussed the budget to present to the Town at Town Meeting in

                March.

 

                The Board approved the creation of a Facebook page by Mrs. Peterson to help

                put information out to the public concerning Brookfield.

 

            8.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 10:05 p. m. until the next meeting of January 28, 2013 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 



Brookfield Selectboard Meeting of December 20, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Mike McPhetres (Road Commissioner)

 

Mr. Benson called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:05 p. m.

 

            2.  Treasurers Report:

 

                Mrs. Godfrey reported that Mrs. Woodruff will be depositing $50,000 in the

                Randolph National Bank general fund to cover end of the year approved

                donations.

 

            3.  Other Business:

 

                The Board received a letter from the State that the Coefficient of Dispersion

                (COD) is over 18%.  If the COD reaches 20% or higher the State will require

                the Town to have a Town wide reappraisal.  The Board would like the Listers

                to see what the least expensive way to have a reappraisal done to be prepared in

                the event the COD is over 20% in the next few years.  They would like to have

                a report at the next Board meeting.

 

                The Board received information for a PACIF 2013 grant.  Applications will be

                accepted after January 1, 2013 for up to $5000 for equipment listed on the

                application.

 

            4.  Highway Report:

 

                Mr. McPhetres reported they ordered diesel fuel and salt.

 

            5.  Budget Report:

           

                The Board discussed what to put in the budget for approval at Town Meeting.

                Orange County Sheriff Contract- budget $5500.  spent $5292 in 2012.

                SPCA-$300

                WRVA-increased approx. $6000.  The Board discussed the best payment

                method and elected to pay in equal installments.

 

            6.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $41,884.51 including gravel, replacement

                signs and some end of year donations.  Vote 2-0-0

 

            7.  Other Business:

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                approve the minutes of December 10, 2012.  Vote 2-0-0

 

                Mrs. Peterson suggested to Mr. Benson the Town might want to look into

                opening a Facebook page so more information can be posted to the public.

                The Board discussed having Mr. Benson talk to Mrs. Peterson to get more

                information on what it would take open and maintain the Town page.

 

                Mrs. Woodruff spoke to Mr. Benson and told him that Agency of Trans.

                will be coming on January 21, 2013 to talk to the Board and the public about

                the plans for replacing/repairing the Floating Bridge.  An announcement will

                be posted at the Office and in the Herald.

 

                On investigation by Mrs. Rutkovsky, the Cemetery Commission is an elected

                position with 3 or 5 members so there needs to be at least 1 more member for

                the Commission.

 

            8.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 9:00 p. m. until the next meeting of January 14, 2013.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

               



Brookfield Selectboard Meeting of December 10, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Mike McPhetres, and Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Pat Edwards (W. R. V. A), Jenny Hord,

                               Michael J. Herold Jr., Sam Dilcer, Ray Peck (Highway foreman),

                               Robert A Conniff Sr.    

 

Mr. McPhetres called the meeting to order at 7:10 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:10 p. m.

 

            2.  Public Presentation:

 

                Ms. Edwards from White River Valley Ambulance wanted to know if there is a

                representative from Brookfield for the WRVA board.  Mr. Benson said they

                have someone in mind but hasn't confirmed them yet.  Ms. Edwards will send

                the Board the minutes from the WRVA meetings from the time Jane Stone had

                stepped down.  The Board received a budget with 2 options on how much to

                pay for the service.  Mr. Benson told Ms. Edwards that some homeowners are

                interested in other Town ambulance services and the cost of those services are

                being investigated.  

 

                Ms. Hord would like the Board to consider throwing up Town Road 43.  It is an

                extension from a class 4 road off Blanchard Road.  Her family owns both sides.

                The bridge was washed out in 1927 and was never replaced.  There is a survey

                of the property done for the former owner, Chris Blanchard.  The Board will

                look into it.

 

                Mr. Dilcer was checking to see if anyone had been appointed as the other 2

                Town auditors to help him with the end of year audit.  It needs to be done for

                Town Meeting in March. 

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                appoint Pat Rea and Phyllis Humez as auditors until Town meeting. Vote 3-0-0

 

                Mr. Conniff has to change which Scout will be working on the Veterans project

                for the Town Cemeteries.  The Scout working on it turns 18 in April and needs

                to have his Eagle project finished before then.  Mr. Conniff will get a summary

                from Tommy on what he has been able to find to pass on to the new Scouts.

 

                Mr. Herold and Nancy Jacques would like to be named as Trustees for the

                Cemetery Board.

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                appoint Michael Herold and Nancy Jacques as Cemetery Trustees.  Vote 3-0-0

 

                The Board will confirm that it is not an elected position.  If so, they could go on

                the ballot as write ins.

 

            3.  Highway Report:

 

                Mr. Peck reported that with all the mud this month, he needs to get more stone.

                He needs to see what is left of his budget to purchase the materials for the mud.

                He will pool the money to purchase the supplies.

 

                Mr. Benson spoke with FEMA and Mr. Peck needs to finish the forms to close

                out the Chelsea Road repairs so the refund can be processed.

 

                The grader is losing antifreeze and they are not sure where it is going.  There

                are no leaks.  They are looking at doing a repair/overhaul after budget approval

                at Town Meeting.  Until then they will continue to monitor the fluid level.

 

            4.  Other Business:

 

                Due to the next meeting falling on Christmas Eve, the Board has moved the

                meeting to December 20, 2012 at 7:00.  This will ensure all end of year bills

                can be approved for payment by December 27th.

 

            5.  Accounts Payable:

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                pay the warrants in the amount of $18,406.52.  Vote 3-0-0

 

            6.  Other Business:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of November 26, 2012.  Vote 3-0-0

 

                The Board received a resignation letter from Mr. McPhetres from the Select-

                board due to moving out of Town.

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                appoint Mr. McPhetres as Road Commissioner to serve for the next 3 months

                at no pay.  Vote 2-0-0

           

                Due to Mr. McPhetres resignation from the Board, the remaining Board

                members have moved to having Mr. Benson as the new Selectboard Chair.

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                have Mr. Benson as the new Selectboard Chair.  Vote 2-0-0

 

            7.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 9:00 p. m. until the next meeting of December 20, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder              



Brookfield Selectboard Meeting of November 26, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  Martina Rutkovsky (Recorder), John Benson, Mike McPhetres

Public Attendees:  Chuck Barnum & Ray Peck

 

Mr. McPhetres called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:05 p. m.

 

            2.  Highway Report:

 

                Ditching has been completed for the season.  We are getting ready for winter.

 

                All FEMA projects have been completed per Mr. Peck.  Chelsea Road, West

                Brookfield retaining wall & the North end of the pond.  Notice has been filed

                and bills have been kept separate.

 

                Old Stage Road.  Notification has been sent that the Town will not be liable for

                any damages during snow plowing to the fence that is too close to the road.

 

                The Board received notification from the State about bridge #23, highway 33

                about revised load weighting.  The State recommends a posting of both ends of

                the bridge and the installation of guard rails.  Per Mr. Peck, the bridge is closed

                in the winter.  Signs will be ordered to post and guard rails will be addressed in

                the spring.  Written notification of compliance will follow.

 

                Mr. Benson requested of Mr. Peck budget information; two separate budgets,

                January through December 2012 and also an eighteen month projection. 

                Budget considerations for bridge #23 guard rails.  How much time will be

                allocated to Arnold?  And also a Highway report for the Town Report.

 

                The acquisition of gravel was discussed.  What are all of the available sources

                and the best location to stockpile?

 

            3.  Public Presentation:

 

                Mr. Barnum arrived at 7:30.  It was confirmed with Ray Peck that the 911

                address for the curb cut would be added to the permit for building.  And that

                Mr. Barnum would be contacted to extend 911 information.

 

                Mr. Barnum continued the discussion about the different ambulance choices

                the Town has vs. WRVA.  He has received the Barre Town Proposal.  More

                discussion is needed concerning coverage, time and treatment factors

                respecting an apple to apple comparison.

 

                Mr. Barnum requested favorable consideration of the possibility of the Board

                researching its authority to make the Brookfield Treasurer's position an

                appointed position as opposed to an elected position, respecting his belief that

                this would secure a more solid candidate with appropriate credentials.

 

                The Financial Policies Handbook was also discussed.  The office is working on

                policy references.

 

            4.  Other Business:

 

                Blue Cross Insurance renewal was discussed and signed off on by the Board.

 

            5.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay

                warrants in the amount of $41,162.26.  Vote 3-0-0

 

            6.  Other Business:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                approve the minutes of November 12, 2012.  Vote 3-0-0

 

            7.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                adjourn at 9:00 p. m. until the next meeting of December 10, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Martina Rutkovsky, Recorder



Brookfield Selectboard Meeting of November 12, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  Martina Rutkovsky, John Benson, Mike McPhetres

Public Attendees:  Teresa Godfrey (Recorder), Steve Knowles, Gary Urie, Pamela Krausz, Chuck Barnum

 

Mr. McPhetres called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:05 p. m.

 

            2.  Public Presentation:

 

                The Board received an agreement with Gary Urie and Pamela Krausz for

                plowing Spencer Road for the winter maintenance agreement between the

                Town of Brookfield and Mr. Urie and Ms. Krausz.  The Town will plow the

                balance of the road in exchange for using the end of their road for turning the

                plow truck around.

 

                Mr. Knowles wanted to confirm his hourly rate and that he would receive his

                benefits in 90 days.

 

               Mr. Barnum spoke to the Board about using Stage Coach.  The Board would

                like to see more service for the Town.  Right now Stage Coach is on a call

                as needed for Brookfield.  As of September 1, 2012 Stage Coach is no longer

                handling Medicare.  Stage Coach will be sending the Town a letter requesting

                an additional $300 to be voted on at Town Meeting for the 2013 budget.

                This is to help supplement the rise in gas prices and Stage Coach provides          

                reimbursement to the Senior Center volunteer drivers for Meals on Wheels

                deliveries.

 

                Mr. Barnum spoke to the Board about 911 information.  There is a form called

                Disability Designations for someone who has a disability that would inform the

                dispatcher. This would let them know if the person requiring help has any

                disability such as hard of hearing, wheelchair bound, etc.  He would like to

                discuss this at Town Meeting.   He would like to have Ray Peck confirm the

                911 address for the curb cut before someone starts building so they won't get

                the address incorrect.  This is something that can be added to the permit for

                building.

 

                Mr. Barnum discussed the research he is doing concerning the different

                ambulance choices the Town has vs. WRVA.  Some of the options Brookfield

                has are Barre Town, Barre City, Williamstown, and Northfield.  He will report

                to the Board what he finds.  Barre would need to do some "dry runs" to check

                response times for some of the far reaches of town. 

 

            3.  Other Business:

 

                The Board received a letter stating the Health Officer term is expiring.  The

                Board will ask David Pattison, current Health Officer, if he would like to

                continue as appointed.

 

                The Board received a letter from VTrans concerning the Emergency Access

                Gate for I89 off Stone Road.  This access is to be used for emergency vehicles.

                The Board signed the agreement that it is only used for emergency vehicles.

 

            4.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay

                warrants in the amount of $13,625.45.  Vote 3-0-0

 

            5.  Other Business:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                approve the minutes of October 22, 2012.  Vote 2-0-1

 

            6.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                adjourn at 9:15 p. m until the next meeting of November 26, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 



Brookfield Selectboard Meeting of October 22, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway foreman)

 

Mr. Benson called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:05 p. m.

 

            2.  New Business:

 

                The Board discussed the 2013 budget and what should be reported in the

                2013 Town Report for Town Meeting.  The Board would like to have the

                different departments begin to prepare their budgets to have submitted to

                the Town in March.

 

            3.  Highway Report:

 

                Mr. Peck reported they are getting the mud season supply of gravel before the

                gravel pit is closed for the season.

 

                The culverts are in on Ralph Road.  They are working on cleaning out the

                ditches.

 

                They need to complete the Chelsea Road repair from tropical storm Irene so

                they can be reimbursed from FEMA.

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted

                to hire Steve Knowles on as the third member of the road crew beginning on

                October 15th, 2012.  Vote 2-0-0

 

                Mr. Benson has written a letter to address the Spencer Road issue.  The Town

                owns .24 miles up Spencer Road and the balance of the road is privately

                owned. 

 

            4.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted

                pay the warrants in the amount of $16,377.70.  The total includes a payment

                of $5000.00 to Sullivan & Powers & Co. towards the audit for the 2011 books.

                Vote 2-0-0

 

 

            5.  Other Business:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted

                to approve the minutes of October 8, 2012 as written.  Vote 2-0-0

 

            6.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 8:00 p. m. until the next meeting of November 12, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of October 8, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  Mike McPhetres, John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway foreman)

 

Mr. McPhetres called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:05 p. m.

 

            2.  Other Business:

 

                The Board received a resignation letter from John Tassie.  He has resigned as

                second constable as of September 26, 2012.

 

            3.  Highway Report:

 

                Mr. Peck reported that he has measured Spencer Road as being .24 miles as

                Town Road.  The rest of the road is a private road.  He has painted a line and

                marked stones on each side representing the end of town road.

 

                After looking over Parker Road, he is going to dig out the ditch as a drain

                which should take about a half day.  Next year gravel can be put on to repair

                the road to Mr. Bianco's property.

 

                They are working on regular maintenance on the trucks for winter.

 

                There are 2 culverts left to put in on Ralph Road.  They should be able to

                plow through during the winter.

 

                They will be working on removing leaves from the ditches to prepare for spring

                run off.

 

                The radios have been installed in the new truck and the lettering is done.  They

                need to check for a "high band" license for the radio channel.

 

            4.  Other Business:

 

                The Board received a FY2013 Petroleum Tank assessment fee invoice.  The

                Town has one tank and the fee is $50.00 per tank.  The Board signed and

                forwarded the invoice to Mrs. Peterson to pay.

 

                The Board received a permit request from Washington Electric.  They would

                like to install a 7200 volt distribution line on Schoolhouse Road near John

                Shangraw's property.  On motion by Mr. McPhetres, seconded by Mr. Benson,

                the Board voted to approve the request.  Vote 3-0-0

 

                The Board discussed the Spencer Road issue.  Mr. Benson spoke to Jeff

                Kimmel to see if he can find when the end of the road was thrown up.

 

                The Board received a permit request for the Old Town Hall for Public   

                Assemblage on October 10th from 6:00 p. m. - 10:00 p. m.  They would like to  

                have Peter Welch meet and talk to the Citizens of Brookfield and surrounding

                communities.  On motion by Mr. Benson, seconded by Mr. McPhetres, the

                Board voted to approve the permit.  Vote 3-0-0

 

                The Board received a request from the Listers to decrease the Grand List by

                $40,800.  Two parcels owned by the same person, which are contiguous,

                were combined as one parcel lowering his value.  On motion by Mr. McPhetres

                seconded by Mr. Benson, the Board voted to approve the decrease.  Vote 3-0-0

 

                The Board received an insurance renewal form from Vermont League of Cities

                and Towns.  The renewal needs to be responded to by October 12th.  The

                Board would like Mrs. Peterson to review the policy for the value of the

                contents of the Town buildings and possibly increase the values.  At present,

                the garage contents are only covered at $9000, the Fire Station contents at

                $6000, and the Library and Town Office contents at $52,000 combined.

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                approve the minutes of September 24, 2012.  Vote 2-0-1

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $138,525.73.  The warrants included

                $125,000 for the new truck and $5,031 for the monument repair.  The repair

                cost will come from the insurance money received from the accident.

                Vote 3-0-0

 

            5.  Adjournment:

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                adjourn at 8:30 p. m. until the next meeting of October 22, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

               

               



Brookfield Selectboard Meeting of September 24, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Mike McPhetres

Public Attendees:  Teresa Godfrey (Recorder), Jane Woodruff (Treasurer), Ray Peck (Highway foreman), Gary Urie, Pamela Krausz, Mike Hodgden, Gene Bianco

 

Mr. McPhetres called the meeting to order at 7:00 p. m.

 

            1.  Call to Order:

 

                  Mr. McPhetres called the meeting to order at 7:00 p. m.

 

            2.  Treasurers Report:

 

                Mrs. Woodruff reported that she is working on the expense accounts for the

                Auditors.   She is working on the "uncategorized" expense from 2011 and

                where the $9000 should be moved to.  She will be contacting the Auditors

                on Tuesday.

 

            3.  Public Presentation:

 

                Ms. Krausz and Mr. Urie would like to know when Spencer Lane was thrown

                up.  In 1965, the road was discontinued according to the map.  John Sprague

                has broken through the stone wall and cut down trees to access the road from

                the south.  They would like to know where the actual road ends.  Peter Liptman

                owns the land rented to Mr. Sprague and he is coming up to look at the issue.

                The Board will check to see if they can find when the road was thrown up.  The

                Town plows the turn-around so they won't have to back down the road.

 

                Mr. Bianco wanted to know when the culvert is going to be put in at the camp

                on Parker Road.  The road is dry.  Mr. Peck will meet with him to see what

                needs to be done so the water will drain around the road.

 

                Mr. Hodgden is concerned about the fox population in the village.  He has seen

                up to a half dozen running around and they are killing chickens.  He wondered

                what should be done.  Bill Sprague does trapping.  Mr. McPhetres will talk to

                the game warden to see what can be done.

 

            4.  Other Business:

 

                The Board received a quote of $62.67 per ton for rock salt.  We use

                approximately 250 ton a year.  By signing the quote they are locked in at the

                price but not for quantity.  The Board signed the quote.

 

                Mr. Benson spoke to Jeff Brassard about replacing both the front and attic

                doors.  He would like quotes for a key lock entry and a combination pad

                entry.

 

                The Pace Program Description and Guidelines needs to have the Board fill in

                some information and sign the contract.  After reviewing previous Selectboard

                minutes to confirm the vote accepting the policy, they signed the contract and

                mailed it to the Pace Program director.

 

                The Board received a letter from Sharon Liebert from Braintree.  She is on

                Town Governance Committee and was asking what Brookfield's Admin.

                Assistants do.  She wanted to know how long they work and for how much. 

                They are interested in having one instead of a Town Manager.

 

            5.  Highway Report:

 

                Mr. Peck reported they would be putting in culverts on Ralph Road on

                Tuesday.  They are swapping tires and radios out of the MACK.

 

                They are preparing for the winter and mud season.  They are making sure they

                have everything needed in storage like salt and sand.

 

            6.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay

                the warrants in the amount of $10,440.55.  Vote 2-0-0

 

            7.  Other Business:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to a

                approve the minutes of September 10, 2012.  Vote 2-0-0

 

            8.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                adjourn at 8:55 p. m. until the next meeting of October 8, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of September 10, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Michael McPhetres, and Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway foreman), Ted Elzy, Doug Haggett, Al Wilder, Nancy Jacques

 

Mr. McPhetres called the meeting to order at 7:10 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:10 p. m.

 

            2.  Public Presentation:

 

                Mr. Wilder said his road sign has been missing since February.  He had  

                contacted the Town several times and wanted to know when it will come in.

                Mr. Peck said it was ordered a month ago and should be in soon.

 

                Mrs. Jacques submitted an application for "Dollars for Doers" for the volunteer

                time she has put in working at the cemeteries.  The company she works for will

                match the money for up to $250.00.  She will meet with Mrs. Woodruff to get

                tax number from her.

 

                Mr. Haggett put together an 8 year plan for the use of his gravel pit for the

                town.  The Town would pay for crushing, stacking, and hauling.  Plan is for

                approximately 5000 yards.  The Board will discuss options with Mr. Peck and

                let Mr. Haggett know their decision.

 

                Mrs. Godfrey reported that the audit with Sullivan & Powers & Co. is not

                proceeding until some needed information is produced.  The Board discussed

                the audit and that there is only one Town auditor at this time, Sam Dilcer.  They

                are looking for 2 more to be appointed.  Brenda Flint and Phyllis Humez will

                be asked if they are interested in coming to the next meeting to be appointed.

 

            3.  Other Business:

 

                The Board received a recommendation from the Planning Commission for

                an open position.

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board

                voted to appoint Jeff Girard to the Planning Commission.  Vote 3-0-0

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to

                sign the contract from Sullivan & Powers & Co.  for $12,000.00 to audit the

                Town books as approved at Town Meeting.

 

                Mrs. Woodruff spoke to Mr. Benson recently concerning the water on Floating

                Bridge and mosquitoes.  He recommended contacting the State since they own

                it.  There is really no way to remove the water.

 

            4.  Highway Report:

 

                Mr. Peck reported they are doing summer maintenance.  Grading, working on

                Ralph Road.  They are almost done trimming the trees on the back side of the

                road.  They might need chains for the new truck.  The Logger who won the bid

                for the Town Forest might need put a different entrance where they are logging.

                Mr. Peck would have to approve the location.

 

                They removed the fuel tank at the Town office and brought the remaining fuel

                to the garage for use.

 

                The Board reviewed the applications for the Highway department position. 

                They will be interviewing on September 24, 2012 at 6:30 p. m. before the next

                meeting.

 

                The Board asked Mrs. Godfrey to be sure the Randolph National Bank General

                Fund had the money in the account to pay for the new truck.      

           

            5.  Other Business:

 

                The Board received a Quit Claim Deed for 133 Bailey Road that the Town has

                a 1781 charter for.  The Town would relinquish the land from Orange County

                Grammer School of which there is no record for.

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to

                sign the Quit Claim Deed to relinquish ownership of the land on 133 Bailey

                Road, Brookfield, VT.  Vote 3-0-0

 

                The Board read the warnings in the Braintree Town Report concerning

                changing to the 18 month budget so the following year the Town will be on the

                July 1st-June 30th calendar with the State.  The Board copied the report so they

                can create a similar report to present at Town Meeting for March 2013.

 

            6.  Accounts Payable:

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                pay the warrants in the amount of $8,240.80.  Vote 3-0-0

 

            7.  Minutes:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                accept the minutes of August 13, 2012 after changing the name of the auditors

                to Powers.  Vote 3-0-0

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                accept the minutes of August 27, 2012 after changing the name of the auditors

                to Powers.  Vote 3-0-0

 

            8.  Adjournment:

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 9:30 p. m. until the next meeting on September 24, 2012 at 7:00

                p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

 

 

               



Brookfield Selectboard Meeting of August 27, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  Martina Rutkovsky, Mike McPhetres, John Benson

Public Attendees:  Teresa Godfrey (Recorder), Edward Duprey, Gina Duprey, David

                               Paganelli (State Forester), Shari Dutton, Jane Woodruff (Treasurer)

 

Mr. McPhetres called the meeting to order at 7:05 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:05 p. m.

 

            2.  Treasurers Report: 

 

                Mrs. Woodruff reported that the Town Tax Rate was approved at the last

                selectboard meeting and the 2012 Tax Bills will be going out by August

                31st.  The Auditors from Sullivan & Powers & Co will start the Town

                audit on September 5th.

 

            3.  Public Presentation:

 

                Mr. and Mrs. Duprey were wondering if the western side of Old Cross Road

                was still a Town road or if it is a ROW for the property at the end of it.  Their

                neighbor had a large bonfire on Sunday night.  The Board has asked the Listers

                to check the files and deeds to see if there is any information about a ROW.

 

                Ms. Dutton was concerned about a Tax Sale of her property.  She is interested

                in selling a portion for timber or land to the Town and keeping the remainder.  

                The Board would like her to talk to Mrs. Barnum and Ms. Montie to let them

                know she is working with the Town.  The Board investigated where her land is

                and found it isn't near the Town Forest like she thought.  Mrs. Rutkovsky will

                contact her and let her know the Board isn't interested in purchasing the land.

 

            4.  Other Business:

 

                The Board opened the 6 timber sale bids that were received by the deadline. 

                The Board has copies for public viewing. 

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                accept the bid from Richard J. Riendeau, at 737 Wheelock Road, Danville, VT

                05828, for a bid of $33,712.08.  Vote 3-0-0

 

                Mr. Paganelli will draw up the contract for Mr. Riendeau and the Town to sign.

            

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                authorize the Chair, Mr. McPhetres, to sign the contract for the timber harvest

                agreement.  Vote 3-0-0

 

                The Board discussed the Health Care rates concerning the changes made in

                the Highway department.  The discussion was tabled.

 

                Mr. Benson talked to Randolph National Bank about the loan for the new Town

                truck.  They would like to move forward with the loan for 2 payments due

                November 2013 and November 2014.

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board

                approved Mr. Benson moving forward with the loan application for the new

                Town truck.  Vote 3-0-0

 

                The Board received a copy of the "Entry Regarding Motion" for the Town of

                Brookfield vs. Steve Severance from Pam Stafford, Town Attorney.  It stated

                "the defendants were denied holding funds in escrow."  The Town will move

                forward with eviction from the Town mobile home.

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                accept the agreement from W. B. Mason to maintain the Sharp copier for

                $250.00 for 1 year.

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to

                to pay the warrants in the amount of $45,668.01, including the $25,000.00

                diesel fuel fill.  Vote 3-0-0

 

                The Board discussed changing the Town fiscal year from January 1-December

                31 to July 1-June 30.  Braintree presented an 18 month and 6 & 12 month

                budget and Braintree voters approved the 18 month budget.  Mr. McPhetres

                will get a Braintree town report to see how it was worded to change the Town

                fiscal year.

 

            5.  Adjournment:

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                adjourn at 8:45 p. m. until the next meeting of September 10, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

 

 

 

              



Brookfield Selectboard Meeting of August 13, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  Martina Rutkovsky, John Benson, Mike McPhetres

Public Attendees:  Edward Duprey, Gina Duprey, Jane Woodruff (Treasurer), Tom Lyons, Ray Peck (Highway foreman), David Alexander, Nancy Jacques

 

Mr. McPhetres called the meeting to order at 7:11 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:11 p. m.

 

            2.  Public Presentation:

 

                Mr. and Mrs. Duprey, on the Stone Road, would like to put a permanent fence

                along the ROW next to their property.  The ROW is on the State map listed as

                UP-unpassable town highway.  The neighbor uses the ROW for his driveway. 

                The Board agreed there is no reason they can't put up a fence on their side of

                the ROW, on their property.

 

                Ms. Jacques submitted a request for reimbursement for paint for the cemetery

                fence.  She wondered if the "window shade" plot maps were copied or not.  Mr.

                Benson said they were not able to copy them and the only way to is trace them

                on mylar or something comparable then copy the traced copies.

 

            3.  Other Business:

 

                Twin Pond Retreat needs an assemblage permit and to understand what the

                permit requires.  They need to go through the process for zoning permits.

 

            4.  Highway Report:

 

                Mr. Peck got the new truck and dropped it off at Tenco for putting the plow and

                back on. 

 

                Witts Bridge repair ran into trouble.  There was a void on the other side of the

                bridge and needed 15 yards of concrete instead of the estimated 8 yards.  The

                repair is now finished.

 

                They are still working on Ralph Road so it can be plowed this winter.

 

                Mr. Peck had 8000 gal fuel delivered at about $25,000+.

 

            5.  Treasurer Report:

 

                Mrs. Woodruff presented the Board with the Municipal Tax rate for approval.

                The 2012 tax rate will be as follows:  Municipal-       .4611

                                                                             Res. Edu-  1.3308

                                                      Total Residential Rate-      1.7919

 

                                                                             Municipal-    .4611

                                                                        Non-res. Edu- 1.3424

                                                   Total Non-residential Rate-   1.8035

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted

                to accept the above tax rates for the 2012 tax year.  Vote 3-0-0

 

            6.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                pay the warrants in the amount of $10,489.26.  Vote 3-0-0

 

            7.  Other Business:

 

                The Board received a list of requirements from Sullivan & Powers & Co. for

                the upcoming audit for the 2011 Books.  The Board would like Mrs. Woodruff,

                Mrs. Peterson, and Mrs. Godfrey to go over the requirements to prepare for the

                audit.

 

                The Board received a letter from VAST asking if there is an ATV ordinance in

                Brookfield.  The ATV's are not allowed on Class 1-4 roads.  Mr. Benson

                looked through the bylaws and was not able to find an ordinance for ATV's.

 

                Dennis Tatro submitted a permit for his annual horse race on Morgan Mile for

                September 8, 2012.  The Constable will close the road.  The permit is for public

                assemblage.  The Board would like Mr. Peck to inspect the road to be sure

                there are no holes in the road for the horses to step in.

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board approved

                the Public Assembly permit for Dennis Tatro for a horse race on Morgan Mile

                from Old Post Road to Blodget Road.

 

                Mrs. Rutkovsky reported the rules, regulations, and prices, etc. for the

                Brookfield Cemeteries will soon be available on the Town website.  They will

                be moving forward to appoint the "Cemetery Commission" so they can move

                towards deciding what will be done annually to upgrade and maintain the 5

                cemeteries.

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                approve the minutes of July 9, 2012.  Vote 2-0-1

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                approve the minutes of July 23, 2012 with the following amendment:  Section

                6, line 1 to read "project information meeting".  Vote 2-0-1

 

                The Board discussed how to move forward on changing the tax year, as

                discussed at the 2012 Town Meeting.  They would like to see how Braintree

                changed their tax year a couple of years ago.  The Town will vote on whether

                to have a 6 month then 12 month budget or to have an 18 month budget for the

                following year.   The Board agreed to table the plan until they are able to get

                more information from the Braintree office.

 

            8.  Adjournment:

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                adjourn at 9:20 p. m. until the next meeting of August 27, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of July 23, 2012

Town Clerk's office on Ralph Road

 

 

Selectboard:  John Benson, Mike McPhetres

Public Attendees:  Teresa Godfrey (Recorder), Kristin Husher (School Board), Ray Peck (Highway Foreman), G. G. LaRocque, Eric Medved (Gifford Rehab. Med. Dir.)

 

Mr. McPhetres called the meeting to order at 7:10 p. m.

 

            1.  Call to Order:

 

                  Mr. McPhetres called the meeting to order at 7:10 p. m.

 

            2.  Public Presentation:

 

                Ms. Husher, School Board representative, reported that the School Board is

                conducting a study to merge the following elementary schools: Brookfield,

                Randolph, and Braintree.  They want to make a Regional Educational District.

                She was presenting the Selectboard with the information to be presented and

                discussed at Town Meeting in March.

 

                Mr. Medved, Rehab. Med. Dir. at Gifford Memorial Hospital, representing the

                proposed Gifford Resident Home project in Randolph Center, spoke about the

                gap between nursing home care and living in your own home.  He would like

                the Board to support the plans to be presented to the State to show the need in

                the area for a resident home.  Mr. Benson recused himself because he is

                involved with the project.  Mr. McPhetres will discuss the plans with Mrs.           

                Rutkovsky and let Mr. Medved know their decision.

 

            3.  Highway Report:

 

                Mr. Peck reported they were working on trees that came down during the

                recent storm.  He needs chloride.  He has spent $4103 and has a balance of

                $3396 in the budget.  He would like to use some of the remainder of the sand

                budget to fill the tank.  The sand budget has a balance of $3598. The Board

                approved as long as the total budget isn't gone over.

 

                Witts Bridge needs to have a block retaining wall fixed from TS Irene.  FEMA

                has given money for the repair.  The estimated repair is roughly $1500.

 

                They are working on Ralph Road to widen it and make it easier to plow.

 

                The road side mowing is complete.

 

                Mr. Peck will be ordering fuel before the prices go up more.

            4.  Other Business:

 

                Mr. LaRocque will be getting a form from the Town Clerk to purchase a

                cemetery plot so he can bring it to the next Board meeting.  He will be

                giving the application to Mrs. Rutkovsky and will choose the plot at the

                Board meeting.  The "window shade" plots for the cemetery are kept in the

                vault.

 

                Green Mountain Economic Corp submitted a bill request to support them from

                July 1, 2012 through June 30, 2013.  This was not voted on at Town Meeting.

                The Board will have Mrs. Peterson send them a letter to acknowledge it was

                received and if they want to be considered in 2013 they need to submit the

                request in December for voting at Town Meeting.

 

            5.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                pay the warrants in the amount of $16,212.00.  Vote 2-0-0

 

            6.  Other Business: 

 

                Mr. Benson stated that there will be a project information meeting in the late

                fall concerning the Floating Bridge.  They went ahead to get the permit from

                the Vermont Environment Conservation Department for the lakes and ponds.

 

            7.  Adjournment:

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                adjourn at 8:30 p. m. until the next meeting of August 13, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder

               

 

              

 

 



Brookfield Selectboard Meeting of July 9, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Jane Stone (WRVA Town Rep), Henry Connelly, David Paganelli (State Forester), Jon Binhammer (Town Forester)

 

Mr. Benson called the meeting to order at 7:10 p. m.

 

            1.  Call to Order:

 

                Mr. Benson called the meeting to order at 7:10 p. m.

 

            2.  Public Presentation:

 

                Ms. Stone, the Town representative for the White River Valley Ambulance

                Service (WRVA), stated that Angelic Lee is the new President and Peter  

                is the Vice President of the WRVA.  The WRVA is willing to adjust the billing

                for a section of Town that may use another 911 area service if it is more

                appropriate for a different town to respond, i.e. Northfield or Williamstown. 

                The other towns do not run with Paramedics so they would only be able to do

                basic first aide as first responders.

 

                Ms. Stone submitted a resignation letter as the Brookfield representative for

                WRVA.

 

                Mr. Paganelli and Mr. Binhammer would like to improve some of the

                Brookfield Municipal Forest near Halfway Brook Road by cutting timber from

                trees they have marked.  They estimate there would be about 600 cord pulp

                wood and 300,000 board feet for lumber.  They would like to put the project

                out for bid to lumber companies.  There would be a showing of the forest and

                bids would have to be submitted to the Town Clerk no later than August 23,

                2012 at 4:30 p. m.  The bids will be opened on August 27, 2012 at 6:30 p. m.

                before the scheduled Selectboard meeting.  The loggers would have to fulfill

                certain criteria that will be explained in the contract, i.e. when, how long, and

                clean-up when finished.  After much discussion on the plan, the Board agreed

                to put the project out for bid.

 

            3.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                pay the warrants in the amount of $11,505.57. Vote 2-0-0

 

            4.  Other Business:

 

                On motion by Mrs. Rutkovsky, seconded by Mr. Benson, the Board voted to

                approve the minutes of June 25, 2012.  Vote 2-0-0

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                proceed to enter into a contract with Sullivan & Flowers & Co. to perform an

                audit of the 2011 Town accounts provided there is no objection from the

                Selectboard Chair. 

 

            5.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 8:30 p. m. until the next meeting of July 23, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of June 25, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Martina Rutkovsky, Mike McPhetres

Public Attendees:  Teresa Godfrey (Recorder), G. G. Larocque, Jane Woodruff (Treasurer), Ray Peck (Highway Foreman), Nancy Jacques, Robert Conniff

 

 Mr. McPhetres called the meeting to order at 7:00 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:00 p. m.

 

            2.  Treasurers Report:

 

                Mrs. Woodruff reported she was asked by the 1st Constable to see if there was

                a gun ordinance in the Village.  She was not able to find any.  There has been

                target practice in the Village and there have been complaints.

 

                Mrs. Woodruff read over the Model Financial Policies Handbook from VLCT

                2010 and wants to adopt the policy with some changes so it fits the Town

                better.

 

                Mrs. Woodruff will be receiving a bid from a firm in Montpelier to have the

                Town books audited.  The firm was recommended by VLCT and the firm

                works on the NEMRC program.

 

                There will be a lot of deposits made this week from the Interim taxes.  She

                would like to consolidate some of the cemetery accounts.

 

            3.  Highway Report:

 

                Mr. Peck reported they have been working on putting down chloride,

                grading, and digging out the ditch on Halfway Brook Road. He received the

                hydraulic report from the Agency of Transportation (AOT) concerning  

                the culverts in town.  They recommended replacing the culvert on Taylor

                Hill with a box culvert.  The Town can apply for a grant for replacing them.

 

                The new radios have been installed.

 

                Mr. Peck received information for using a new salt that has molasses in it. 

                He would like to try it to see if it saves on the amount of salt used per year.

           

                The side road mower is coming next Friday.  Tenco doesn't have "road side

                mowing" signs.  He will see if they can be borrowed from another town.

 

                The new truck should be delivered the first week in August then delivered to

                Tenco to have the bed put on.  It should be delivered to Brookfield sometime

                in October.  Payment will be due when it is delivered.  It will need some new

                valves and vacuum lines.  The Mack hooks up differently.

 

            4.  Public Presentation:

 

                Mr. Conniff, Scout Master, needs a signature on the project for one of his

                scouts becoming an Eagle Scout.  The Scout will be checking all 5 of the

                Brookfield cemeteries for Veterans, making sure all of them are marked and

                have flag holders.

 

            5.  Other Business:

 

                Mrs. Rutkovsky would like to have copies of the cemetery "window shades"

                that have the plot maps on them so they can be used outside of the office and

                the shades will remain safe in the Town Office.  Mr. Benson will take them to

                Williston the next time he goes up for Dubois and King to make the copies.

 

                The Two Rivers Emergency Plan needs updating with the current Board names.

 

                Mr. McPhetres received a letter from Ted Elzy wanting to move two of the

                street lights on Main Street.  He needs the Board to ok the request.  He would

                like one to be moved one pole closer to the stop sign and the other one a pole

                closer to the Old Town Hall for safety.  The Board would like to see if there

                is a more efficient light and if there is a cost to moving them.  They would also

                like to know if the more efficient lights save, if the savings would be passed on

                to the Town.

 

                The Board received a letter from the Agency of Transportation stating they

                have applied for a permit to replace the Floating Bridge with the Vermont

                Environment Conservation Department.  The permit concerns the impact of

                the reconstruction to the lakes and ponds.  A copy of the letter is available on

                the Town website. 

 

                The Board received a worksheet from FEMA for the Chelsea Road repair.  Mr.

                Benson will write up a temporary easement for the land owner near the repair

                area to be able to fix the road.  FEMA will only repair at the place of failure at

                an estimated cost of $33,000.  The match is 90% FEMA, 5% State and 5%

                Town.

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                accept the Two Rivers Basic Emergency Plan.  Vote 3-0-0

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                pay the warrants in the amount of $8,608.00.  Vote 3-0-0

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                approve the minutes of June 11, 2012.  Vote 3-0-0

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to go

                into Executive Session at 8:20 p. m.

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                move out of Executive Session at 8:30 p. m.

 

            6.  Adjournment:

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted to

                adjourn at 8:30 p. m. until the next meeting of July 9, 2012 at 7:00 p. m.

 

Respectfully submitted

 

Teresa Godfrey, Recorder

 

 



Brookfield Selectboard Meeting of June 11, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Michael McPhetres, and Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Pam Stafford (Attorney), Jane Woodruff (Treasurer), Connie Karalekas, Ted Elzy

 

Mr. McPhetres called the meeting to order at 7:10 p. m.

 

            1.  Call to Order:

              

                Mr. McPhetres called the meeting to order at 7:10 p. m.

 

            2.  Treasurers Report:

 

Mrs. Woodruff reported that the Town received $38,122.52 from the school. 

She opened a savings account at Randolph National Bank to deposit the check into.

The under-run will be used to offset tax rates.

 

                Mrs. Woodruff also said she will have a complete up-to-date budget for the

                next Board meeting.

 

            3.  Public Presentation:

 

                Mrs. Karalekas, owner of the Bed & Breakfast in town, is concerned with the

                speeding through town. Mr. McPhetres said we have a contract with the Orange

                County Sheriffs Dept.  He will ask them to do a speed check through town. 

                The speeding is happening during morning and afternoon rush hour.  

 

            4.  Executive Session:

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                go into Executive Session at 7:25 p. m.

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                move out of Executive Session at 7:40 p. m.

 

                The Board decided to sign the 2 agreements presented by Pam Stafford, the

                Town attorney, concerning the Severance Trailers.

           

            5.  Other Business:

 

 The Board received a hydraulic report from the Agency of Transportation (AOT)

concerning a culvert on Churchill Hill Road.  The study indicated that this culvert is

undersized and provided options to address this condition.

                 

 

                PACE - The Board discussed PACE concerning the Town's liability if there

                is a default from the applicant.  The Board wants to be sure that in the end, all

costs, including court, will be the applicants responsibility. The Town had raised

a number of questions about the program that were addressed in a letter received

from Efficiency VT. Efficiency VT will administer the program for the Town.

               

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                accept the Town into PACE.

 

                Mr. Elzy wanted to invite the Board to come over to the Old Town Hall to see

                all of the repairs that have been done.  The Board will be going over on June

                25th, before the next meeting.

 

                Upon recommendation from the State, the Board is going to review the Model

                Financial Policies Handbook from VLCT 2010, to adopt as a standard for the

                Town Treasurer.  The Board would like Mrs. Woodruff and Mrs. Peterson to

                review the handbook and make suggestions for additions or changes.

 

                The Board received several requests from the Old Town Hall for Public

                Assemblage.  The Board approved the requests with the contingency that prior

                assemblies control traffic and parking with all of the events.

 

            6.  Accounts Payable:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay

                the warrants in the amount of $62,128.92.  Vote 3-0-0

 

            7.  Other Business:

 

Mrs. Rutkovsky reported that the fill around the new posts at the Ridge Road

cemetery has settled. Mike Herald would like to have the Town drop off soil so

he can fill the area around the posts.  The Board wants Green Mountain Memorials,

who set the posts, to come back and address the issue.

 

                Mrs. Rutkovsky spoke to Jason about weed wacking and blowing off the Head

                Stones.

 

                On motion by Mr. McPhetres, seconded by Mr. Benson, the Board voted to

                approve the minutes of May 28, 2012.  Vote 3-0-0

 

            8.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                adjourn at 9:40 p. m. until the next meeting of June 25, 2012 at 7:00 p. m.

 

Respectfully submitted,

Teresa Godfrey, Recorder 

 



Brookfield Selectboard Meeting of May 28, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Michael McPhetres, and Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder)

 

Mr. McPhetres called the meeting to order at 7:00 p. m.

 

            1.  Call to Order:

 

                Mr. McPhetres called the meeting to order at 7:00 p. m.

 

            2.  New Business:

 

                The Board received a letter from James Coutts on Montgomery Rd concerning

                his driveway entrance.  Water is backing up on his property and driveway and

                he believes the Town is responsible for it from grading the road.  The Board

                will have Ray Peck contact him to discuss a resolution to the problems.

 

                Delta Dental sent a renewal notice that is due by June 15th.  The coverage

                for employees is sufficient so there are no changes to the plan.

 

                The Board received several requests for assemblage from the Old Town Hall

                committee.  The Board approved the requests with the contingency that prior

                assemblies control traffic and parking with all of the events.

 

                The Board received an access permit for Sarah McRae that needs to be signed

                so she will be able to sell her property on Crossover Road.  The Board signed

                the permit for her.

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to pay

                the warrants in the amount of $12,254.02.  Vote 3-0-0

 

                On motion by Mr. McPhetres, seconded by Mrs. Rutkovsky, the Board voted

                to approve the minutes of May 14, 2012.  Vote 3-0-0

 

                Mrs. Rutkovsky will be contacting Jason concerning his contract mowing the

                Town Cemeteries.  The Board wants to be sure that the Town expectations are

                met for the care of the Cemeteries because he has a 3 year contract.  There was

                a lot of grass left on the stones for the Memorial Day holiday.

           

            3.  Adjournment:

 

                On motion by Mr. Benson, seconded by Mr. McPhetres, the Board voted to

                adjourn at 8:20 p. m. until the next meeting of June 11, 2012 at 7:00 p. m.

 

Respectfully submitted,

 

Teresa Godfrey, Recorder



Brookfield Selectboard Meeting of May 14, 2012

Town Clerk's office on Ralph Road

 

Selectboard:  John Benson, Michael McPhetres, and Martina Rutkovsky

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Highway Foreman), Pam Stafford (Attorney)

 

Mr. McPhetres called the meeting to order at 7:00 p. m.