Selectboard Assistant

Mar 262022
 

Town of Brookfield Selectboard Meeting

28 March 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1. Road Crew employee annual review

E. New Business

F. Old Business

1. Budget Discussions

G. Meeting Minutes

1. 28 February 2022

2. 14 March 2022

H. Payroll and AP Warrants

I Other Proper Business

1. A moment of silence for the Blodgett family

2. Sign Tax Map Maintenance Proposal

J. Adjournment

 

 

 

Mar 182022
 

MINUTES of the Brookfield Selectboard Meeting

14 March 2022

6:30 P.M.

Town Office

Present: John Benson, Chair; Jeff Kimmel, Betty Lord, Kate Threlkeld (via zoom), Dennis LaRocque (via zoom): members; Vicki Blanchard, Administrative Assistant; Amy Ingrassia, Assistant Town Clerk

A. CALL TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:29 p.m.

B. ADJUSTMENTS TO THE AGENDA – none

C. PUBLIC COMMENTS – none

D. HIGHWAY REPORT – This past week the Road Crew got caught up on some equipment maintenance and repairs. The number 4 truck is back and ready to go again. They also did go out and try to smooth up some of the roads around town, but with the storm we got and warmer weather roads are about the same. They plan to go out and fill in ruts and smooth out what they can. They also posted road conditions warning signs to keep some unnecessary vehicles from making roads worse. Ms. Blanchard will be updating these postings on the state’s website.

1. Road Crew posting – A full-time ad for the Road Crew position has been sent out to two newspapers, and is being posted on Front Porch Forum and Brookfield’s website. Mr. LaRocque is checking in with the VTC Diesel program in Randolph to see if anyone might be interested in also applying.

E. NEW BUSINESS – none

F. OLD BUSINESS

1. Budget Discussions – Mr. Benson asked the Selectboard to make final approval on the budget so it can be given to Teresa the Town Clerk and then be sent to the printer so the Town Report could be finalized.

2. Hippo Park discussion – Ms. Lord reported that the Hippo Park Committee looked over the repairs that need to be made and the cost was $3,000 to repair the Hippo. They agreed that the fence needs to be replaced and that a handicap-accessible picnic bench would be a better addition to the park. Mr. Benson made a motion to provide the Selectboard’s approval for the Hippo Park Committee to seek a 1:2 fundraising grant from the Better Places project and to give the Selectboard’s approval for the committee to upgrade the Town-owned park with work including, but not limited to, repairing the crack in the Hippo sculpture, replacing the bench presently on the property, repairing the fence, and installing a handicap-accessible picnic table. Ms. Threlkeld seconded the motion, which was carried unanimously: 5-0-0.

G. MEETING MINUTES: 28 February 2022 – Ms Lord made a motion to make a correction under Old Business on the ARPA Funds discussion: Ms. Lord and Ms. Blanchard attended a webinar presented by the Two Rivers-Ottauquechee Regional Commission (not Vermont League of Cities and Towns). The draft minutes will be corrected and re-posted on the Brookfield web page and then approved at the next Selectboard meeting on 28 March 2022. Mr. Kimmel seconded the motion, which was carried unanimously: 5-0-0.

H. PAYROLL AND AP WARRANTS – Ms. Lord made motion to approve the AP warrants as presented with a total $19,543.42 with the highest payment being made to Fothergill Segale & Valley in the amount of $7,200.00. Mr. Kimmel seconded the motion, which carried unanimously: 5-0-0.

I. OTHER PROPER BUSINESS – Ms. Threlkeld brought up a question regarding the Halfway Brook road sign and Mr. Benson asked Mr. LaRocque to have Mr. Higgins check into whether this situation was resolved.

J. ADJOURNMENT – Ms. Lord made a motion to adjourn at 7:20 p.m., Mr. Kimmel seconded the motion, and there being no further business to come before the Board, the meeting was unanimously adjourned.

Mar 152022
 

CORRECTED MINUTES of the Brookfield Selectboard Meeting
February 28, 2022  See Old Business – ARPA funds discussion
Held at the Town Clerk’s Office

Present: John Benson, Chair; Jeff Kimmel, Betty Lord, Dennis LaRocque, Kate Threlkeld (by phone) Members; Vicki Blanchard, Administrative Assistant. Amy Ingrassia, Assistant Town Clerk; Jon Binhammer, Dan Mason.

A. CALL. TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:35 p.m.

B. ADJUSTMENTS TO THE AGENDA – none

C. PUBLIC COMMENTS

1. Mr. Mason reported an animal incident in town which ended with one animal deceased. There were no vet fees. Mr. Benson made a motion that payment will go directly to the owner of the deceased animal and Mr. Mason will relay this message. The owner of the deceased animal mentioned ticketing the owner of the loose animal and if that happens a civil action could be brought to the Selectboard by the owner of the deceased animal.

2. Mr. Binhammer wanted to make a suggestion for ARPA funding regarding the stormwater runoff issue at the Town Clerk’s Office parking lot. Mr. Benson said there is a plan in place but the Town Road Crew were having trouble finding time to do the job.

D. HIGHWAY REPORT – The Town is currently down one Road Crew employee and there were a number of problems with both trucks, but they are fixed and working again. The grader had a problem also but that is fixed also. The crew worked on ruts, sanding, and plowing. The Selectboard also discussed re-advertising for the open position, and/or contacting one of the previous applicants. Mr. Benson and Mr. LaRocque will initially contact the previous applicant.

E. NEW BUSINESS – Roadside swale and bridge repair Request(s) for Proposals – Mr. Benson put together the RFPs for vote and Ms. Lord made a motion to put both proposals out to bid; Mr. LaRocque seconded the motion, which was carried unanimously: 5-0-0.

F. OLD BUSINESS

1. Budget Discussions – Discussions continued on steps to finalize the budget.

2. Audit needs to be signed – Mr. Benson made a motion to approve his signing the Audit for the Town of Brookfield, which was prepared by Fothergill Segale & Valley Certified Public Accounts on 6/30/2021. Mr. LaRocque seconded the motion, which was carried unanimously: 5-0-0.

3. ARPA Funds discussion – Ms. Lord reported that she along with Ms. Blanchard attended a webinar presented by the Two Rivers Ottauquechee Regional Commission (TRORC). The next step will be to get registered on the ARPA Portal.

4. Hippo Park discussion – Ms. Lord said a committee has been formed, and they want to get estimates together so they know what is needed and then get the Town’s approval to complete the work. There is grant money available for park projects, and there may also be Town money available, as discussed at the February 14, 2022 Board Meeting.

G. MEETING MINUTES – 14 February 2022: Mr. Kimmel made a motion to accept the 14 February 2022 Selectboard meeting minutes, Ms. Threlkeld seconded, and the motion was carried unanimously: 5-0-0.

H. PAYROLL and AP WARRANTS – Ms. Lord made a motion to approve the AP warrants as presented with a total of $73,985.03, with the highest payment being made to Orange County Treasurer in the amount of $39,310.37. Mr. Kimmel seconded the motion, which carried unanimously: 5-0-0.

J. OTHER PROPER BUSINESS – none

K. ADJOURNMENT – Mr. Benson made a motion to adjourn at 7:45 p.m. Ms. Lord seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

Mar 122022
 

Town of Brookfield Selectboard Meeting

14 March 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1. Road Crew posting

E. New Business

F. Old Business

1. Budget Discussions

2. Hippo Park discussion

G. Meeting Minutes

1. 28 February 2022

H. Payroll and AP Warrants

I Other Proper Business

J. Adjournment

Mar 102022
 

The Town of Brookfield  has two Bid Opportunities:

  1.  Bridge abutment repairs
  2.  Roadside swale improvements

For more detailed information contact:  Vicki Blanchard at Admin@brookfieldvt.org  or you can pick up packets at the Town Clerk’s office on 40 Ralph Road, Brookfield, VT. The office is open Tuesday – Thursday from 8:30 am through 4:30 pm.

 

Mar 102022
 

The Town of Brookfield, Vermont is seeking qualified applicants for the position of full-time road crew member.

Responsibilities:
Keeping classified town roads safe and usable at all times (snow and ice removal in a timely manner; repairing, filling and grading roads; clearing debris, maintaining culverts and cleaning ditches).
Keeping town equipment in good working order, including minor maintenance.
Identifying and responding to new road issues.
Performing work in a safe and responsible manner.
Working cooperatively with a small crew, the Selectboard, and Brookfield residents.

Requirements are:
A valid Vermont driver’s license and CDL.
Good driving record (no violations within the previous three years).
Experience using and maintaining heavy equipment.
The ability to work in adverse weather.
The ability to work odd hours and some long weekends, particularly in the winter.

This is a full-time position with benefits. Interested applicants should submit their resumé (or equivalent contact information and experience listing) to:
Admin@brookfieldvt.org by noon on April 6, 2022.
Applications are available at the Town Clerk’s office, 40 Ralph Rd. (The Town Clerk Office is open Tuesday – Thursday, from 8:30 am to 4:30 pm)
The Town of Brookfield is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Mar 052022
 

MINUTES of the Brookfield Selectboard Meeting
February 28, 2022
Held at the Town Clerk’s Office

Present: John Benson, Chair; Jeff Kimmel, Betty Lord, Dennis LaRocque, Kate Threlkeld (who called in by phone) Members; Vicki Blanchard, Administrative Assistant. Amy Ingrassia, Assistant Town Clerk; Jon Binhammer, Dan Mason.

A. CALL. TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:35 p.m.

B. ADJUSTMENTS TO THE AGENDA – none

C. PUBLIC COMMENTS

1. Mr. Mason reported an animal incident in town which ended with one animal deceased. There were no vet fees. Mr. Benson made a motion that payment will go directly to the owner of the deceased animal and Mr. Mason will relay this message. The owner of the deceased animal mentioned ticketing the owner of the loose animal and if that happens a Civil action could be brought to the Selectboard by the owner of the deceased animal.

2. Mr. Binhammer wanted to make a suggestion for ARPA funding regarding the stormwater runoff issue at the Town Clerk’s Office parking lot. Mr. Benson said there is a plan in place but the town crew were having trouble finding time to do the job.

D. HIGHWAY REPORT – The Town is currently down one Road Crew employee and there were a number of problems with both trucks, but they are fixed and working again. The grader had a problem also but that is fixed also. The road crew worked on ruts, sanding and plowing. The Selectboard also discussed re-advertising for the open position, and/or contacting one of the previous applicants. Mr. Benson and Mr. LaRocque will contact a previous applicant.

E. NEW BUSINESS
1. Roadside swale and bridge repair Request for Proposals – Mr. Benson put together a RFPs for vote and Ms. Lord made a motion to put both proposals out to bid and Mr. LaRocque seconded the motion, which was carried unanimously. 5-0-0

F. OLD BUSINESS

1. Budget Discussions – Discussions continued on steps to finalize the budget.

2. Audit needs to be signed – Mr. Benson made a motion to approve signing the Audit for the Town of Brookfield, which was prepared by Fothergill Seagal & Valley Certified Public Accounts on 6/30/2021. Mr. LaRocque seconded the motion, which was carried unanimously. 5-0-0

3. ARPA Funds discussion – Ms. Lord reported that she along with Ms. Blanchard attended a webinar that was presented by Vermont League of Cities and Town. The next step will be to get registered on the ARPA Portal.

4. Hippo Park discussion – Ms. Lord said a committee has been formed and they want to get estimates together so they know what is needed and then get the Town’s approval to complete the work. There is grant money available for park projects, and there may also be Town money available, as discussed at the February 14, 2022 Board Meeting.

G. MEETING MINUTES
1. 14 February 2022 – Mr. Kimmel made a motion to accept the 14 February 2022 Selectboard meeting minutes, Ms. Threlkeld seconded and the motion was carried unanimously. 5-0-0.

H. PAYROLL and AP WARRANTS – Ms. Lord made a motion to approve the AP warrants as presented with a total of $73,985.03 with the highest payment being made to Orange County Treasurer in the amount of $39,310.37. Mr. Kimmel seconded the motion which carried unanimously. 5-0-0.

J. OTHER PROPER BUSINESS – none

K. ADJOURNMENT
1. Mr. Benson made a motion to adjourn at 7:45 p.m. Ms. Lord seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

Feb 262022
 

Town of Brookfield Selectboard Meeting

28 February 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

E. New Business

1. Roadside swale and bridge repair Request for Proposals

F. Old Business

1. Budget Discussions

2. Audit needs to be signed

3. ARPA Funds discussion

4. Hippo Park discussion

G. Meeting Minutes

1. 14 February 2022

H. Payroll and AP Warrants

I Other Proper Business

J. Adjournment

 

 

 

Feb 202022
 

MINUTES of the Brookfield Selectboard Meeting
February 14, 2022
Held at the Town Clerk’s Office

Those Present: John Benson, Chair; Jeff Kimmel, Betty Lord, Kate Threlkeld, Members; Vicki Blanchard, Administrative Assistant; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Jon Binhammer, Deputy Sheriff Scott Clouatre.

A. CALL TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:31 p.m.

B. ADJUSTMENTS TO THE AGENDA – Agency of Natural Resources added to Public Comments.

C. PUBLIC COMMENTS

1. Farnsworth Lane discussion – There was no discussion as none of the interested parties were in attendance.

2. Public Safety Committee/Pedestrian and Bicycle Improvement – Orange County Deputy Sheriff Scott Clouatre. Most of the suggestions by the Brookfield Public Safety Advisory Committee are not feasible for the Town of Brookfield’s roads, due to the roads not being wide enough and speed bumps can’t be done on dirt roads. The best way to deal with and warn speeders is with the OCSD speed cart.

3. Mr. Binhammer wanted to notify the Selectboard that the Agency of Natural Resources has been facilitating community values mapping in towns across the state, the purpose of which is to get input from a broad range of people about areas they value in their town, as well as why. Value categories are: recreation, scenic areas, hunting and fishing, natural areas, historic sites, working lands, and community places. They will have an online, in-person event scheduled with Jens Hilke of Fish and Wildlife for the evening of March 23 at 7 p.m. Pre-registration and link to participate are required: https://www.eventbrite.com/e/brookfield-community-values-mapping-tickets-260296352397

D. HIGHWAY REPORT – There was no one in attendance to give a report.

E. NEW BUSINESS

1. Hippo Park Improvements – A question was raised about whether to apply for a grant to make repairs to the park. Mr. Ted Elzey had reported that the existing bench is falling apart and needs to be replaced, the fence needs to be fixed, and a picnic table would be a good addition. The Selectboard said there was money put aside so these repairs could be done without applying for a grant.

2. Status of the end of TH45 (Schoolhouse Road) that borders Linda Park’s property – Mr. Benson will contact Ms. Park and tell her how she can view the map both in the Town Clerk’s Office and on the Vtrans website.

3. Mr. Benson signed a letter to appoint Ms. Blanchard as the new Entity Administrator for the SAM.gov website.

F. OLD BUSINESS

1. ARPA Funds discussion – Ms. Lord reported she spent time with VLCT and got a lot of clarification on what the money could be spent on. Discussion on how to use these funds is ongoing. Ms. Lord and Ms. Blanchard will attend and ARPA Regional Online Forum on February 24, 2022 to better understand the reporting process and requirements on ARPA Funds.

2. Annual Report discussion – The budget is still not finalized yet so it could be sent to the printers; Town Clerk Teresa Godfrey is going to send out a note to inform the Town about the new Town Meeting date (May 21, 2022: Brookfield Elementary School) and that the Annual Report will be out in March.

G. MEETING MINUTES: Mr. Kimmel made a motion to accept the 24 January 2022 Selectboard meeting minutes as presented, Ms. Lord seconded, and the motion was carried unanimously: 4-0-0.

H. PAYROLL and AP WARRANTS – Ms. Lord made a motion to approve the AP warrants as presented with a total of $2,582.09 with the highest payment being made to Vermont Appraisal Company of $3,030.00. There was a credit of $19,817.12 from Caterpillar Financial which was why the total was $2,582.09. Mr. Kimmel seconded the motion which carried unanimously: 4-0-0.

J. OTHER PROPER BUSINESS

1. Rate increases with VMERS and Casella: Mr. Benson will check the budget to confirm whether there should be any adjustments.

Mr. Benson made a motion to go into Executive Session at 7:55 p.m. regarding personnel issues. Mr. Kimmel seconded the motion which was unanimously passed: 4-0-0. After the discussion, Mr. Benson made a motion to come out of Executive Session at 8:30 p.m., Ms. Threlkeld seconded the motion, which was unanimously approved: 4-0-0.

K. ADJOURNMENT: Ms. Lord made a motion to adjourn at 8:33 p.m. Mr. Kimmel seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

Feb 112022
 

Selectboard Meeting Agenda

14 February 2022

6:30 PM

Town Office

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

1. Farnsworth Lane discussion – Bryan Lafayette

2. Public Safety Committee/Pedestrian & Bic improvement–Orange County Sheriff

D. Highway Report

1. Town Garage

E. New Business

1. Hippo Park Improvements – Interest in applying for a grant

2. Status of the end of TH45 that borders L. Park property

F. Old Business

1. ARPA Funds discussion

2. Annual Report discussion

G. Meeting Minutes

1. 24 January 2022

H. Payroll and AP Warrants

I Other Proper Business

1. Rate increases with VMERS and Casella

J. Adjournment