Kasey Peterson

Jan 302018
 

Town of Brookfield

Selectboard Meeting Minutes – Draft

January 22, 2018

Town Clerk’s Office, Brookfield, VT

 

Present: John Benson (Chair), Cory Haggett, Ray Peck (Highway Foreman), and Eric Ward

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment – None

 

  1. New Business:

 

Eric Ward: Mr. Ward presented the Board with a survey map of his property adjacent to West Brookfield Road and extending to Blanchard Road. The Board reminded Mr. Ward that the Town has a right of way through his property and asked him to make sure that it was properly noted in the final survey map presented to the Town.

 

Highway:

 

  • Benson noted that the Highway Department had $6,143 left in the maintenance and repair budget for the period between February 1st and June 30th.
  • Benson reported that the reimbursement from FEMA for the July 2017 storm had hit a snag due to a perceived lack of detail in the Town’s recording of hours spent repairing each specific problem area.
  • Peck reported the grader is fixed and no longer leaking antifreeze. The leak was apparently caused, according to Milton CAT, by a shrinking of one or more rubber coolant hoses during the recent cold weather.
  • Peck reported to that the green International truck had to be towed to S.D Reed to have some motor work performed. There were several bad injectors and the turbo was stuck. The total repair bill is expected to be between $3,800 and $5,500 including the tow.
  • Peck reported that he was able to purchase sand from Larry Pickett for the sander in the F-350 and it works fine. Mr. Pickett is going to calculate a price for the sand and set a flat rate per yard or load moving forward.

 

Assemblage Permit: Jon Binhammer applied for a public assemblage permit for the annual Brookfield Ice Harvest. A motion to accept the permit as submitted was made by Mr. Haggett and seconded by Mr. Benson. The motion carried 2-0.

 

WRVA Invoice: The Board reviewed the January 2018 invoice for EMS service from WRVA. It was determined that the invoice was correct as submitted in the amount of $3,425. The invoice reflects the post-spilt price per month given WRVA now serves 53% of the Town’s population.

 

Cemetery Bids: It was decided that bids would be need to be received no later than March 3, 2018 for cemetery care for the summer. Bids would be reviewed and a vender would be chosen at the March 12, 2018 Board meeting.

 

Barre Town EMS: The Board tabled finalizing the details of the new EMS service contact with Barre Town EMS until the February 12, 2018. Tabling this issue would allow input from the full Board.

 

  1. Warrants: A motion to pay the warrants in the amount of $28,532.66 was made by Mr. Benson and seconded by Mr. Haggett. The motion carried 2-0. The three largest warrants included: Cargill, Inc. in the amount of $4,646.48 for road salt, Blue Cross/Blue Shield of Vermont in the amount of $3,759.60 for employee health insurance, and Fothergill, Segale and Valley in the amount of $3,700.00 for the Town’s 2016 – 2017 audit.

 

A motion was made to adjourn the meeting by Mr. Benson and seconded by Mr. Haggett. The motion carried 2-0.

 

Meeting adjourned at 7:31 p.m.

 

Jan 242018
 

The Town of Brookfield is seeking cemetery mowing services. Responsibilities include mowing and weed trimming in five Brookfield cemeteries, the Town Clerk’s Office, Hippo Park, and around the monument on Stone Road. Contract to run April through October, with options for multiple years. Bids may be submitted at the office or by e-mail at admin@brookfieldvt.org by 8 March 2018.

Jan 162018
 

The Town of Brookfield has recently made changes to our ambulance services.

As of January 1, 2018 ambulance coverage for the Town has been split at Steele Hill Road/VT Route 65/East Hill Road/Chelsea Road.

Residents living on the South side of that line will still be covered by White River Valley Ambulance, but residents living on the North side of that line will be now covered by Barre Town EMS.

You will still call 911 in case of emergency and the dispatcher will send the appropriate ambulance service.

Patients that require hospitalization will be taken to Central Vermont Medical Center by Barre Town EMS or Gifford Medical Center by White River Valley Ambulance. However, a patient has the right to request transport to whichever hospital they would prefer.

Please see  the  Brookfield 911  map to determine which ambulance service covers your area of Town.

If you have further questions please call the Brookfield Town Clerk’s Office (276-3352).

Jan 102018
 

Town of Brookfield

Selectboard Meeting

December 28, 2017 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Melanie Rodjenski (FSV Auditor), Brenda Flint and Ginny Brees (Town Auditors), Teresa Godfrey (Town Treasurer)

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – New Business – Audit Discussion will be moved to first in order, as relevant parties are present.

 

  1. Public Comment – None, as no public at meeting.

 

  1. New Business:

 

  1. Audit: Ms. Rodjenski, Ms. Brees, Ms. Flint, and Ms. Godfrey attended the Selectboard meeting to review and discuss the findings from a Fothergill, Segale, and Valley audit report covering Brookfield’s FY 2016-2017 period. Topics covered included:

 

  1. The Town Library is doing fine with its financial recordkeeping, and there has not been much activity with its various investments (such as CDs). The Town should still consider having the Library Committee migrate their financial records into the Town’s NEMRC accounting system.
  2. Rodjenski recommended that the Town Treasurer and Audit Committee develop a methodology for brief manual reconciliation to help confirm that NEMRC records are checking out.
  3. Due to the Veteran’s Exemption in the state property tax system, the Town is shorted by approximately $5,000 in tax receipts annually. The NEMRC system doesn’t include a corrective mechanism. So Ms. Rodjenski suggested that the Town consider a “special agreement rate” to adjust the tax rate to reflect the difference.
  4. FSV expressed an “adverse opinion” on a portion of the financial statements, which led to a discussion as to the impact. The sense was that, as the Town does not seek state aid for funding equipment, there is unlikely to be an effect. Ms. Rodjenski noted that full compliance with GASB accounting principles is more critical for larger municipalities; Brookfield could pursue full compliance, which would result in a lengthier audit report, but the benefit would probably be minimal. The Town could also consider producing a full liability listing for the sake of VMERS insurance reporting, but the insurance system is fully funded.
  5. The Town is working on implementing a credit card policy, including identifying potential users and card limits. The policy will likely be adjusted as conditions warrant.
  6. The Board and auditors also discussed whether to have audits performed on an annual or biennial basis. There appears to be a slight cost advantage to a biennial process. There is also the possibility of doing a shortened audit version in off years to check consistency. Before making a decision, the Town will need to check with its banks for their preferences.

 

  1. Highway Department:

 

  1. Ray Peck (Road Crew Foreman) was unavailable for the meeting. Mr. Haggett reported that the new part-time employee is working out well, and has been working with the crew during the on-going Winter conditions.
  2. The state Agency of Transportation sent the Town a letter inquiring about measurements at several intersections. The Board will follow up and provide relevant documentation.
  3. Larry Brassard had concerns about Town plowing in his section of Bear Hill Road. As previously agreed, Board members and Mr. Peck will meet with Mr. Brassard in Spring 2018 to review site conditions and discuss remedial measures.

 

  1. Budget: Mr. Benson is updating the proposed budget for FY 2018/2019 in preparation for Town Meeting 2018. Board discussion included a proposed 2.5% increase in wages for Town employees, obtaining quotes for the scheduled replacement of one of the Town’s trucks, and the costs of repairs at the Town Offices. In addition, the Board will continue budget discussions with the contractor who maintains the Town’s cemeteries.

 

  1. Old Business: approval of the minutes from the December 11, 2017 Selectboard meeting is deferred.

 

  1. Warrants: Haggett made a motion to pay the warrants totaling $16,692.67. Large bills include BCBS VT: $3,759.60; Capitol One: $2,490.44; Cargill Inc. (salt): $2,336.98. Mr. Kimmel seconded. 3-0-0.

 

  1. Other Proper Business: no other business discussed.

 

  1. Mr. Kimmel made a motion to adjourn at 8:43 p.m., Mr. Haggett seconded. 3-0-0

 

Jan 102018
 

Town of Brookfield

Public Hearing: Proposed Traffic Ordinance

December 11, 2017 at 6:00 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Dawn Conant, Lew Stowell (PSAC), Stuart Edson (PSAC), Joy Kacik (PSAC), Michael Stoddard (PSAC), Betsy Hale

 

Call to Order – 6:06 p.m.

 

Mr. Kimmel gave a brief overview of the Traffic Ordinance history and the steps towards the current public hearing. Members of the Public Safety Advisory Committee were present, and provided comments:

 

  • The PSAC received comments on the current version of the proposed ordinance (Revision 8), and summarized them for the Selectboard.
  • Linda Kelly would like to see the speed limit in Pond Village set at 15 mph. The proposed ordinance retains the limit of 25 mph. Additional commenters were in favor of the 25 mph limit, but requested additional speed postings within the Village.
  • Stowell asked if it is standard to get comments/discussion via e-mail. Mr. Benson said that comments should be submitted in writing to the Town Clerk’s Office, as stated in the hearing notice.
  • Hale inquired whether the limit was supposed to be 25 all along; Mr. Edson stated that is was posted wrong at 35 mph.
  • Benson mentioned that we need to prioritize where the new signs are put up first. Ms. Hale asked if Pond Village could be done first, due to public safety and the large number of people frequenting the Town Hall and young families visiting in the summer.
  • Benson noted that the Town would look into potential grant money for road signs and speed warning devices, so the funding discussion will continue.
  • Stowell noted that he was surprised the proposal was able to be completed within 8 sets of revisions.

 

After the Board inquired whether there were and other comments or objections to the proposed ordinance, Mr. Benson closed the public comment period.

 

A motion was made by Mr. Haggett to adopt as presented the final draft of the proposed Traffic Ordinance, Mr. Kimmel seconded. The motion was carried 3-0-0.

 

Mr. Benson stated that the Board appreciated all the hard work that the Public Safety Advisory Committee put in on this document, and the Board will look forward to further suggestions and discussion with the committee as the ordinance is implemented.

 

 

Town of Brookfield

Selectboard Meeting

December 11, 2017 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Dawn Conant

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None.

 

  1. Public Comment – None, as no public at meeting.

 

  1. New Business:

 

  1. Highway Department:

 

  1. Town Garage Property Boundary Adjustment: Mr. Benson has not seen final documents from Town Attorney Pam Stafford yet. The proposed deed agreement goes to Tom Young and the Town does not need to sign as Mr. Young is only conveying a portion of land to Brookfield. Mr. Benson approved pending receipt of final agreement for the lot line adjustment. A motion was made by Mr. Benson to accept the land transfer from Mr. Young for $1,600, Mr. Kimmel seconded; 3-0-0.
  2. Road Status Inventory – Administrative Assistant Kasey Peterson reported that completion of the inventory could increase the Town’s reimbursement from FEMA projects for future disaster responses. Mr. Benson observed that the road conditions described in an inventory would likely be temporary, and likely to change with seasonal conditions. However, delaying the inventory would impact the Town’s ability to seek reimbursement, and the State will likely continue requiring paperwork as part of the stormwater management program. Mr. Benson will contact Rita Zeto (TRORC) to determine what documentation will satisfy the State for the foreseeable future. Mr. Haggett also noted that the Better Back Roads Grant is still an option.
  3. Miscellaneous: Mr. Haggett reported that he did not expect Road Crew Foreman Ray Peck to attend the meeting due to an impending storm and that Mr. Peck and the Town Crew had been working on the truck bed chain issues and other items all day as part of Winter preparation.

 

  1. Audit Report: deferred to next meeting.

 

  1. Budget:

 

  1. Town Treasurer Teresa Godfrey gave Mr. Benson fiscal year and current year budget numbers. Mr. Benson has started on the proposed budget and is awaiting further information from Town and external groups regarding budget requests for FY 2018-2019. Mr. Benson will ask Ms. Peterson to follow up with the groups.
  2. The Board discussed the potential addition of an internet line at the Town Garage, including the potential benefits and whether it is really needed at this time. Another issue is the possibility of expanded fiber optic service coverage being offered throughout Brookfield by September 2018.
  3. We still have not heard from the Orange County Sherriff’s Department regarding the placement of a radio repeater at the Elementary School.
  4. Haggett asked about Ridge Road and any indications when contractors are going to be doing that project; to be determined.
  5. Benson asked if anyone knows of any contractors/contacts that service Town vaults. There is $10,000 allocated n the budget, but we need to know if the lock is serviceable or do we need to replace the door. Mr. Haggett is going to contact a local locksmith, and he asked if the Board approves spending the money for a service call; all agreed to go ahead.

 

  1. I-9 Forms:

 

We are missing a number of them from different folks (Highway Department, elected officials, Fire Department). If people want to get paid, we need these forms turned in. Mr. Benson will have Ms. Peterson follow up with remaining.

 

  1. Old Business:

 

  1. Approve Minutes of 27 November Meeting: Mr. Haggett made a motion to approve the meeting minutes, Mr. Kimmel seconded; 3-0-0.

 

  1. WRVA/BEMTs Split – Emergency Worksheet: Mr. Benson thought that this was dealt with previously, and all parties are okay with it after discussion. The approved modified Emergency Service Zone areas would delineate the split of Town coverage by the 2 services.

 

  1. Payroll/AP Warrant:

 

  1.        AP and Payroll Warrants

 

Mr. Haggett made a motion to pay the warrants totaling $15,619.19. Large bills include $6,460.00 White River Valley Ambulance (ambulance); $2,400.00 Chappell Tractor Service (truck parts); $1,600.00 Mr. Thomas Young; (boundary line adjustment), Mr. Benson seconded; 3-0-0.

 

Mr. Benson amended the motion to include holding the $1,600 payment to Mr. Young until the transfer deed is received by the Town.

 

 

 

  1. Other Proper Business:

 

Mr. Benson brought up the Dispatch Service Contract. The agreement encompasses the Randolph/Brookfield area, with the Orange County Sherriff.  We should have a separate agreement for Brookfield and Randolph with Sheriff Bill Bohnyak. The annual fee is $7,500 as indicated in the current budget. Mr. Benson made a motion to execute the agreement as amended, Mr. Kimmel seconded; 3-0-0. The Board will have Ms. Peterson send a copy to Sheriff Bohnyak.

 

Mr. Benson asked if any other business.  Nothing else was discussed.

 

  1. Mr. Kimmel made a motion to adjourn at 7:16 p.m., Mr. Haggett seconded; 3-0-0.

 

Dec 062017
 

Town of Brookfield

Selectboard Meeting

November 27, 2017 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Dawn Conant

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None.

 

  1. Public Comment – None, as no public at meeting.

 

  1. New Business:

 

  1. Highway Department:

 

  1. Peck reported that things are going well. The sander has been put on the 1-ton truck, and just needs to be adjusted to spread properly. Mr. Peck is getting a set of chains for the rear, but has them for the front already.
  2. Allis State Park: turnaround is cleared and “No Parking” signs have been ordered.
  3. The Road Crew has been running sand the last few days, based on road conditions.
  4. Spent 3 days ditching before the snow returned. Rowley, Rood Pond, and Crossover Roads are done.
  5. Peck will contact Wes Gibbs (OSSD) regarding the radio repeater with the school.
  6. Peck brought in a letter that describes the advantages to the Town in buying a new 10-wheeler truck for the Highway Department; the Selectboard will be proposing the purchase at the March 2018 Town Meeting as part of the regular replacement schedule. The new truck would use the same tires as the other trucks. Mr. Benson asked if the bigger truck will fit in the garage, which Mr. Peck affirmed.
  7. Benson reported that he contacted Town Attorney Pam Stafford regarding the status of the impending purchase of additional land for the Town Garage, but heard nothing before the meeting tonight. He mentioned that Ms. Stafford’s assistant is drafting the document and needs to have her look at it. All back taxes have been dealt with on the Kidder property. Landowner Rose Baier needs to verify with her bank that Ms. Stafford is authorized to discuss the transaction with Ms. Staffford. The hope is to have the land deal wrapped up by the end of the year.
  8. In light of the pending property expansion, the Board and Mr. Peck discussed storage areas at the Town Garage. Mr. Haggett will review the original plans and see how far the property extends. Mr. Peck reported that he had also investigated the likelihood of encountering ledge in operations on the North side of the property. Mr. Peck stated that we need a space to park the salt truck; Mr. Benson suggested moving the shed and put up a structure with a concrete slab underneath. Mr. Peck raised the possibility of adding on to the garage, which led to a discussion of various short- and long-term storage options and the need to assess the various options, costs, and practical considerations. The Board and Highway Department should work on a plan to address these questions.

Mr. Benson asked Mr. Peck to start working on his ideas by submitting sketches along with estimated costs; Mr. Benson will get Mr. Peck orthophotos to scale that will help Mr. Peck get started.

  1. Continuing VT Route 65 work: the road has been resurfaced. The contractor called to have it re-sanded and Mr. Peck delivered 16 yards of sand on the road. Peck asked if we are to continue to provide sand if requested, and Mr. Benson suggested he contact the VTrans project coordinator to determine what items the Town would supply and who would be responsible for the costs. Mr. Peck reported that he was unsure of how long the Rt. 65 project would continue, but he thought the new materials used by the state were an improvement.
  2. Haggett asked about a $453 bill for the International, which Mr. Peck stated was for maintenance repairs on the equipment.
  3. Benson asked about the trade-in value on the existing International truck we have towards the proposed 10 wheeler. Mr. Peck said he would have the truck appraised. Mr. Peck also stated his preference for a Freightliner replacement vehicle based on price and service. Mr. Benson wants to ensure that price quotes are accurate, and will not shift after the Board has prepared the Town Budget and Town Meeting warning.
  4. Benson inquired as to FEMA projects status: Mr. Peck said Administrative Assistant Kasey Peterson has closed out the Northfield Road project and that Brookfield should be reimbursed quickly. McReady Road is also done, and further work will occur on Parker and Gilbert pending resolution of funding. Mr. Benson noted that Ms. Peterson can clarify whether these are separate projects or one large project, along with whether we need to get anything done (inspection etc.) to get them closed out and paid or do we have to wait until all are done.
  5. Peck stated he has not seen Ms. Zeto (TRORC) about the East Hill project and the $14,000 grant for that work. He believes Mrs. Peterson is taking care of this.
  6. Benson stated that Stuart Edson has a copy of the road inventory software, and the Board will follow up with him on timing and costs.

 

  1. Temporary Administrative Assistant for Meeting Minutes: Mr. Benson invited Ms. Conant to take minutes for the Selectboard Meetings for the upcoming months. Haggett mentioned that there is funding for this position.  Mr. Benson will have Mrs. Peterson provide the necessary paperwork to be filled out.

 

  1. Reschedule Second Meeting in December: due to the second meeting for December falling on Christmas, it was decided to change the meeting date to December 28, 2017 at 6:30 p.m.

 

  1. Town Credit Card: the Town will need to closely monitor use of any credit card(s). If abused we would know about it within a month during the billing cycle. Mr. Benson inquired whether we really need more than one card and whose name on it: Ray Peck, Kasey Peterson, and/or Teresa Godfrey.  Mr. Haggett will talk with Mr. Peck and Ms. Peterson to see who would be responsible for the cards and where will they be kept?

 

  1. Old Business: Mr. Kimmel had one question on the minutes regarding spelling of Ted Hinds name. Mr. Kimmel made a motion to approve (as amended) the minutes of the November 13, 2017 meeting, Mr. Haggett seconded. 3-0-0

 

  1. Warrants: Mr. Kimmel had a question on a bill.  Wanted to know if $3,192 was paid last time? It was confirmed that it was paid at the last Selectboard Meeting on November 13, 2017.  Mr. Haggett made a motion to pay the warrants totaling $231,565.78. Large bills include Pike Industries, Inc. (storm damage July and 2017 Pavement – associated with reconstruction of Northfield Road – eligible for 80% FEMA reimbursement); $217,948.31; $3,796.16 Barre City Treasurer (dispatch service); $3,796.16; R.E. Tucker: $3,418.80 (gravel). Mr. Kimmel seconded. 3-0-0.

 

  1. Other Proper Business: no other business discussed.

 

  1. Mr. Haggett made a motion to adjourn at 7:27 p.m., Mr. Kimmel seconded. 3-0-0

 

Nov 282017
 

Town of Brookfield
Selectboard Meeting
November 13, 2017 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Lew Stowell and Stuart Edson (Public Safety Committee), Larry Brassard

1. Call to Order – 6:30 p.m.

2. Adjustments to Agenda – the order of New Business will be shifted to accommodate timing of presentations and add discussion of the proposed Traffic Ordinance.

3. Public Comment – none.

4. New Business:

A. Larry Brassard sought clarification on the status of the Town’s work on Bear Hill Road adjacent to his property. Mr. Brassard reported that he had marked culverts and what he believed to be the boundaries of his property, adding that the area needs more gravel. Mr. Benson suggested that, next Spring, Mr. Brassard and Road Crew Foreman Ray Peck could review the site and determine what steps are necessary and the timing for work. Mr. Brassard could continue to mark boundaries and various site features, but should probably do so after the Winter snow is gone; anything currently flagged is likely to disappear during the course of the plowing season. Mr. Peck also will review ditching along the road, and review the terrain below the house to develop strategies for filling and repairing areas. Mr. Brassard will contact Mr. Peck in early Spring to set up a site meeting, which Selectboard members may also attend.

B. Public Safety Committee – Proposed Traffic Ordinance: Mr. Stowell, Mr. Edson, and the Board reviewed several items in the proposal:

– The Selectboard is not interested in being an enforcement authority under the ordinance. There are already several levels of enforcement entities currently available, and the Road Crew Foreman will also be authorized to pursue enforcement particularly during Winter plowing season.
– The Board has been working with the Orange County Sherriff’s Department regarding vehicles in the Town’s right-of-way. At this point, OCSD has warned landowners about ROW issues and will ticket violations if they remain unresolved.
– The Town should consider working with OCSD or the State Police to have a portable speed monitoring device/sign installed at various sites in Brookfield to deter speed limit violations.
– Several Town Highway numbers listed in the proposal were corrected.
– The Board voted (Mr. Kimmel motion, Mr. Haggett seconded; 3-0-0) to warn and post notices for a public hearing for the proposed Traffic Ordinance for 6:00 p.m., December 11, 2017, at the Town Clerk’s Office. Copies of the meeting notice and proposed ordinance will be available online (www.brookfieldvt.org) and at the Town Clerk’s Office.

C. Highway Department

1. Road Inventory: the Town needs to get a copy of the inventory software through the Two Rivers/Ottauquechee Regional Commission and determine what the inventory process involves in terms of time, documentation, and effort. Mr. Benson noted that the inventory will include culverts, ditching, road signs, and road status, which will also be pertinent in the upcoming stormwater and erosion control regulatory system being developed by the State. Mr. Edson reported that the inventory software divides roads into 1 mile sections, with a standard worksheet to be completed for each section and the information is subsequently entered into the computer software. Completion of the inventory should benefit Brookfield in obtaining grant and emergency funding in the future.
2. Mr. Peck reported that he and Administrative Assistant Kasey Peterson will be looking into funding for replacing a culvert on Stone Road (north of Pond Village) that is likely to cost $50,000+.
3. A landowner on McReady Road (Ted Hinds) had inquired with the Town about shifting a portion of the road through his property. Mr. Peck indicated that the proposal could improve travel safety along the road. Mr. Benson said that the Town would be interested, and would follow up with Mr. Hinds about the logistics and survey requirements likely needed.
4. Allis State Park: an issue has arisen with people parking illegally at the gated access to Alllis State Park. Mr. Peck suggested that “No Parking” signs be posted on the access road.
5. Davis Acres Road: Mr. Peck reported that the Youth Conservation Corps, which volunteered services for some Brookfield road projects last Summer, had not gotten to Davis Acres Road during that period. The road has both Class 3 and 4 portions, which the Board had discussed verifying and reclassifying previously. That process will be delayed until at least January 2018.
6. Part-time Road Crew Employee: the Board discussed the potential pay rate for the employee.
7. Miscellaneous Highway Items:
a) Mr. Peck reported that the International truck has signs of rusting and has developed an oil leak. That truck is scheduled to be replaced in Spring 2018, and Mr. Peck has already started investigating pricing for a replacement.
b) The Highway Department’s radio system needs to be upgraded, which will be part of the “wish list” of projects for 2018.

D. Robo-Call System: the State has offered towns access to the Vt-Alert system for robo-call alerts of emergency situations. Board members expressed interest in the concept, but would need more information about how it works, what types of alerts are issued, and what Brookfield resources might be needed.
E. Estimates on Building Maintenance: Town Clerk Teresa Godfrey obtained an estimate for repairs and maintenance on the Town Offices in the amount of $6,236. Mr. Benson will contact Ms. Godfrey to discuss the estimate and timing.
F. Dispatch Services Contract: Mr. Benson offered a motion to approve a contract to move emergency dispatch services central communications to the Orange County Sheriff’s Department, pending Mr. Benson’s confirmation and approval of pricing; Mr. Kimmel seconded. 3-0-0.

5. Old Business:
Mr. Haggett made a motion to approve the minutes of the October 23, 2017 meeting, Mr. Benson seconded. 3-0-0

6. Warrants: Mr. Haggett made a motion to pay the warrants totaling $61,813.30. Large bills include Caterpillar Financial Services (loader): $13,677.98; White River Valley Ambulance: $6,460.00; Brookfield Public Library: $4,800.00. Mr. Kimmel seconded. 3-0-0.

7. Other Proper Business: (none)

8. Mr. Kimmel made a motion to adjourn at 8:18 p.m., Mr. Haggett seconded. 3-0-0

Nov 032017
 

 Town of Brookfield

Selectboard Meeting

October 23, 2017 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Lew Stowell, Dennis LaRocque, Eric Hord, Jon Binhammer, Susan Shea

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – the order of New Business will be shifted slightly to accommodate timing of presentations.

 

  1. Public Comment – none.

 

  1. New Business:

 

  1. Eric Hord (West Brookfield resident) inquired about the status of Blanchard Road (TH 43), and in particular what potential rights-of-way had been established. Mr. Hord reported that he and his ex-wife intended to subdivide their parcels, and wanted to ensure that there would be no access problems as a result. According to the VT Agency of Transportation’s Brookfield Highways Map, the road consists of a 0.06 mile portion designated as Class 3, and the remaining 0.64 mile is designated Class 4/Impassable or Untravelled. Mr. Benson indicated that the Town has not shown any interest in discontinuing the road, and if Mr. Hord felt that upgrading a portion would benefit his project, he could do so at his own cost. Mr. Benson and Mr. Kimmel recommended that Mr. Hord consult Town land records to determine what existing rights-of-way were established, and consider hiring a surveyor while planning the subdivisions. Mr. Hord will also need to seek a development permit and submit supporting documents to the Town’s Administrative Officer.

 

2.Conservation Commission: Jon Binhammer and Susan Shea have been researching the possibility of creating a Conservation Commission in Brookfield. They explained that the proposed Commission would be advisory, not regulatory, and would recommend projects for Selectboard approval. Possible examples include maintenance of the Town marsh and nature walk area off of VT Route 65, and recreational and natural projects in the area of the Brookfield Elementary School. Ms. Shea reported that there are approximately 100 such Commissions in other Vermont towns, and described some of the projects they’ve undertaken. Mr. Binhammer noted that the Town has existing conservation funds that could be applied to the proposed Commission’s efforts. Mr. Benson suggested that the proposed Commission could also coordinate with the Town’s Planning Commission in furtherance of the Town Plan. For now, Mr. Binhammer and Ms. Shea, along with the Selectboard, will research applicable VT law and charters/bylaws for existing commissions as background in determining the feasibility and operation of the proposal. This may also be an item that would be presented at Town Meeting 2018.

 

Mr. Binhammmer also mentioned other items for the Board’s consideration: 1) he inquired whether he has been formally appointed as the Town’s representative to the Two-Rivers Ottauquechee Regional Commission; 2) while Mr. Binhammer is currently the Town Forester, he reported that the qualifications have changed and that may affect his eligibility. The Board will look into both items.

 

  1. Public Safety Committee:
  2. As an initial issue, Dennis LaRocque inquired about the status of parking enforcement in Brookfield, citing particular locations posing a travel hazard with vehicles in the Town’s right-of-way. Mr. Benson said that the Selectboard has previously met with landowners to advise them of the problem and that there is the potential for fines to be assessed for continued encroachment in the Town’s ROW. The Town has also been working with the Orange County Sheriff’s Department for follow-up on parking issues. In addition, the Selectboard is currently working with the PSC on revising the Town’s Traffic Ordinance, which includes provisions addressing parking restrictions.
  3. Lew Stowell (PSC member) and the Selectboard discussed revisions to the proposed Traffic Ordinance. Areas covered included:
    1. Identification of roads by both name and Town Highway number.
    2. Parking restrictions enforcement by qualified law enforcement personnel and the Town Road Crew Foreman.
    3. Establishing and posting load limits on local roads.
    4. Which Town ordinances might be repealed and replaced by the proposal.

Mr. Stowell also suggested that the Board and Highway Department prioritize actions (such as road signs) when the revised ordinance is implemented.

 

  1. Highway Department

 

  1. Stone Road Gate Access – on motion of Mr. Benson, Mr. Haggett second, the Board unanimously approved and signed an agreement with the state addressing emergency services access and security measures for the gate.
  2. Personnel Matter – on motion of Mr. Hagget, Mr. Benson second, the Board voted unanimously to go into executive session (with Mr. Peck) at 8:20 p.m. The Board came out of the session at 8:30 p.m.
  3. TRORC/Rita Zeto – Mr. Peck reported that he met with Ms. Zeto on October 13 to discuss a $14,000 erosion control grant and the schedule for Highway Department activity. While the work can be scheduled for 2018, Mr. Peck and Ms. Zeto will be consulting on paperwork and grant process in the interim. The Board will also check with Stuart Edson on the road condition inventory for the Town.
  4. Miscellaneous Highway Items:
  5. Peck reported that Pike Industries should soon be performing work on the Northfield Road project.
  6. McReady Road has been resurfaced.
  7. Peck will work with Administrative Assistant Kasey Peterson on the continuing documentation for seeking FEMA reimbursement for the July 2017 storm event. This will include coordinating with FEMA, TRORC, and state authorities, along with identifying which repair projects and amounts are eligible.
  8. The Ford 1-ton truck has been repaired and is functioning well. The Road Crew is working on fitting a used sander to the truck in preparation for Winter.
  9. The backhoe needs new brakes, which Mr. Peck said the Road Crew could replace for about $1,500.
  10. The Town (Mrs. Peterson) needs to check with the state Agency of Transportation to confirm the status of the annual winter maintenance contract for VT Route 65.

 

  1. Old Business
  2. Mr. Haggett made a motion to approve (as amended) the minutes of the October 9, 2017 meeting, Mr. Kimmel seconded. 3-0-0
  3. Ambulance Services: discussions continue with Barre Town and White River Valley Ambulance as mapping and administrative tasks are being completed.

 

  1. Warrants: Mr. Haggett made a motion to pay the warrants totaling $52,068.45. Large bills include Fothergill, Segale & Valley (accounting services): $8,600.00; NICOM Coatings (paving): $7,200.00; Formula Ford: $6,137.27. Mr. Kimmel seconded. 3-0-0.

 

  1. Other Proper Business

 

  1. Benson reported that Town Attorney Pam Stafford is continuing work on the documents pertaining to the purchase and transfer of additional land for the Town Garage. The state has signed off on the lot line adjustment with the adjoining property to the west, and no state approval is necessary for the adjoining lot to the north.
  2. The Board will be looking into hiring an assistant to attend Selectboard meetings during the Winter to take and report minutes.

 

  1. Mr. Kimmel made a motion to adjourn at 9:19 p.m., Mr. Haggett seconded. 3-0-0

 

Oct 182017
 

 Town of Brookfield

Selectboard Meeting

October 9, 2017 at 6:30 PM

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Corey Hagget, Ray Peck (Road Crew Foreman), Bill Behuniak

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – none.

 

  1. Public Comment – none.

 

  1. New Business:

 

  1. Bill Behuniak – Blanchard Road: Mr. Behuniak was not present at the start of the meeting, so the issue was postponed pending his arrival.

 

  1. Highway Department

 

  1. The personnel discussion was tabled, pending completion of necessary paperwork.
  2. Cargill contract: Mr. Peck reported that the contract was ready to be signed, and that questions regarding pricing options had been resolved. On motion of Mr. Benson, Mr. Kimmel second, the Board voted unanimously to approve the purchase of 250 tons of deicing material at $72.33 per ton for a total of $18,082.50.
  3. Pike Industries contract: on motion of Mr. Benson, Mr. Haggett second, the Board voted unanimously to approve the contract for road surfacing services for a total of a $46,342.50.
  4. VTrans paperwork on Bridge 23 (Old Post Road): Mr. Peck explained that the Town needs to certify compliance with various state VTrans requirements, including proper posting of weight limits on Old Post Road and the bridge. After discussion, on motion of Mr. Benson, Mr. Haggett second, the Board voted unanimously to certify that the Highway Department was in compliance with the requisite VTrans standards as of October 9, 2017.
  5. Lucky’s Trailer estimate for potential sander for the 1-ton truck: Mr. Peck reported that he had obtained an estimate of approximately $6,500, but he would also look into other options, including purchase of a used sander. As the Board is currently reviewing applicants for a part-time Highway Department position, the sander issue will be tabled until the new position is resolved.
  6. Other Highway Department Items:

 

  1. Peck said that he would be meeting with FEMA on October 11 to observe and discuss the status of the continuing Northfield Road project. One of the issues will be to determine whether work will be done this construction season or next year.
  2. Peck will also be meeting with Two Rivers Ottauquechee Regional Commission on October 13 to discuss the status of grant funding for storm repairs.
  3. The Road Crew will be tackling ditch cleanup and repair over the next week, as winter road preparation looms.

 

(Return to Item A. Bill Behuniak – Blanchard Road): at this point, Mr. Behuniak had arrived and was invited to present his issue. He reported that questions have arisen about the status of Blanchard Road (West Brookfield), and that one of the landowners along the road may be trying to subdivide portions of their property. One of the issues for a potential subdivision could be the road’s status and access to any subdivided parcels. The state’s Highway Map for Brookfield indicates that a 0.06 mile portion of TH 43 (Blanchard Road) is designated Class 3, and the remaining 0.64 mile is designated Class 4/Impassable or Untravelled. Mr. Peck reported that the road’s condition was consistent with the state map. The Board suggested that the Town could send a letter to the landowners to confirm the road’s status. The Board also noted that, if the landowners intended to pursue a subdivision, they would need to contact the Town’s Administrative Officer and submit the appropriate zoning application and supporting documentation.

 

  1. Old Business

Mr. Haggett made a motion to approve the minutes of the September 25, 2017 meeting, Mr. Kimmel seconded. 3-0-0

 

  1. Warrants: Mr. Haggett made a motion to pay the warrants totaling $28,308.65. Large bills include White River Valley Ambulance: $6,460.00; R.E. Tucker (gravel): $6,210.44 and $3,973.20. Mr. Benson seconded. 3-0-0. A subsequent motion was made by Mr. Benson to authorize the Town Treasurer to pay a $200.00 fee to the Vermont State Treasurer regarding “Civil Marriage License Quarterly Return,” Mr. Haggett seconded. 3-0-0.

 

  1. Other Proper Business

 

  1. Benson reported that Town Attorney Pam Stafford is continuing work on the documents pertaining to the purchase and transfer of additional land for the Town Garage. Ms. Stafford is working with the two adjoining landowners towards completing the process.
  2. The Board reviewed the proposed Town Highway Ordinance submitted by the Public Safety Committee. Areas discussed included road and bridge load limits, enforcement authorities, and including Town Highway numbers in the listings. Further review will occur at the next Board meeting.

 

  1. Mr. Kimmel made a motion to adjourn at 7:51 p.m., Mr. Haggett seconded. 3-0-0

 

Oct 052017
 

BROOKFIELD SELECTBOARD

Town Clerk’s Office

40 Ralph Road

Brookfield, Vermont

Draft MINUTES

Meeting of MONDAY, 25 September 2017

 

  1. The meeting was called to order at 6:30 P.M.

 

Members present: John Benson, Chair; Jeff Kimmel, and Cory Haggett.

 

Staff present:  Carla Preston, Alternate Administrative Assistant.

 

Others present:  John Helfant and Ray Peck, Road Foreman.

 

  1. Adjustments to Agenda – The Board moved discussion items up in the agenda to address persons present.

 

  1. Public Presentation or Comment

 

John Helfant indicated that his house is actually located in two towns, Brookfield and Roxbury.  He wants his children to attend Brookfield Elementary School (and Randolph Union High School) and described his efforts to show where the Towns’ lines are located.  He advised he contacted State House Rep. Ben Jickling regarding mapping however with no reference points available it was difficult to determine the boundary.  To pinpoint the location of each Town’s boundary going through his house, he used the streets and trips program in the State Police cruiser and then took photographs of each side of his house.

 

Chair Benson referred to Brookfield’s Tax Map which showed a triangular shaped portion of Mr. Helfant’s property in Brookfield.  Because his home is located in two towns, he has the choice of which school his children attend.  He advised that the Towns’ Listers and Selectboards would need to review the situation and reach an agreement for property tax purposes.

 

Mr. Helfant advised that when he purchased the property it was his understanding that about half an acre of his property was in Brookfield and the remaining 44 plus/minus acres was in Roxbury.  The majority of his house site (at least two-thirds) is located in Brookfield.  He offered to share photographs of GPS location he took in an effort to determine the property line through his house with the Roxbury Selectboard.  He will share his Town of Roxbury property tax information and house value with the Brookfield Selectboard.

 

The Board discussed working with the Town of Roxbury so that Mr. Helfant’s entire house could be considered located in Brookfield.  A joint meeting with Roxbury Selectboard Members and Mr. Helfant was suggested so that the two boards agree on the direction to move forward.  The towns would then work with each set of Listers to adjust the apportionment of the property in each town.  After further discussion, Mr. Kimmel agreed to contact the Vermont League of Cities & Towns (VLCT) for an opinion.   A site visit may also be performed.  Once the Board receives a response from VLCT, a joint meeting could be scheduled.

 

  1. New Business

 

  1. Highway Report

 

  1. Washington Electric Cooperative, Inc. Permit –

 

WEC is proposing to relocate its cross-country power lines along the Town’s roads for easier access, thus needs permission to work, install lines and poles, within the Town’s Right-of-Way.  Members noted that as with prior agreements, WEC would be responsible for relocating any poles that interfere with maintenance or drainage should that become an issue in the future.  In addition, all stumps near the edge of the roadways would have to be removed or cut at ground level to avoid damage to snow plows. Chair Benson made a motion, seconded by Mr. Haggett, to approve WEC’s request to install power lines/poles within the Town of Brookfield’s Right-of-Way subject to conditions that no stumps are left to interfere with maintenance, and that WEC would be responsible for relocating any poles that interfere with the Town’s maintenance in the future. The question was called and the motion passed unanimously.

 

  1. Part-Time Highway Department Position – Applications received –

 

The Board reviewed the applications received for the part-time position during the Winter months.  Mr. Kimmel made a motion, seconded by Chair Benson, to go into executive session at 6:49 PM and out at 7:08 PM.  Motions passed unanimously.

 

  1. Highway Updates –

 

Ray Peck, Road Foreman, updated the Selectboard on the following topics:

  • The repairs on the Town’s one-ton truck have been completed.
  • The grader is getting a wing installed.
  • With respect to the culvert on the Northfield Road, the concrete has been poured for the headwall and footings.
  • He has locked in a price for salt with Cargill.
  • The Highway Department needs to purchase fuel to fill the tank.
  • He will review the list for sign replacement which was recommended by the Public Safety Advisory Committee and will reach out to the Chair regarding the list of all signs that need to be installed.
  • The contractor has completed the crack-seal work and reported that they did a good job.
  • He is still working on obtaining estimates from contractors with excavators needed for ditch work. The Board agreed that at least two estimates were needed from contractors.

 

Mr. Peck advised the Selectboard as to how he proposed to reuse some ledge material that would be dug out of the bank on or near Crossover Road, which was part of a Federal Emergency Management Agency (FEMA) project.   Members agreed it would be good to reuse the material where it would be the most beneficial.

 

Mr. Peck advised that representatives from FEMA are scheduled to meet with Ms. Peterson and he on September 26th.  He was not certain of the plan but believed they would be driving around to areas impacted to discuss costs.

 

Mr. Peck advised he has had phone communications with paving contractors but has not yet received a quote for blacktop.  The Board suggested he raise this topic with FEMA representatives as well.  Chair Benson confirmed that the Town needed to follow its procurement policy with respect to obtaining at least two quotes or estimates for work needed. Mr. Peck agreed to pursue getting quotes from Pike Industries and other paving companies.

 

  1. Proposed Ordinance re Parking –

 

Chair Benson noted that the Town has a parking ordinance. The proposed new ordinance from the PSAC does not address winter parking to facilitate snow removal and only mentions one small area.  The proposed new ordinance does replace the prior traffic ordinance which has been in effect since 19 November 1994. Chair Benson will ask Lew Stowell with the PSAC to send him an electronic version of the proposed Ordinance.  Other changes were discussed to ensure that the one ordinance covered all areas, or referred to other ordinances still in effect.  Chair Benson agreed to review the document in further detail, and send out a revised version to members for review and comment at the next meeting. Once the document is finalized it will be published and warned for public comment.

 

The Board noted that other ordinances may be reviewed as well such as those pertaining to dog and pet, free range chickens, etc.

 

  1. Access Permit, Kirby –

 

Mr. Peck confirmed that he has visited this location on East Street for a curb cut. He advised that sight distance to the north is fine but tree cutting and trimming to the south was necessary for adequate sight distance. Based on Mr. Peck’s evaluation of the location, Mr. Haggett made a motion, seconded by Mr. Kimmel, to approve this curb cut off East Street. The question was called and the motion passed unanimously.

 

  1. Cemetery Deed –

 

Based on the information submitted, Mr. Haggett made a motion, seconded by Chair Benson, to accept the Cemetery Deed and payment of $500. The question was called and the motion passed unanimously.

 

  1. Old Business

 

The Chair called for approval of the Minutes of the 11 September 2017 meeting.  Mr. Kimmel made a motion, seconded by Mr. Haggett, to approve the minutes of the meeting as presented.  The question was called and the motion passed unanimously.

 

  1. Payroll/Accounts Payable Warrant

 

Based on the documents presented, Mr. Haggett made a motion, seconded by Chair Benson, to accept the payroll and accounts payable warrants totaling $15,029.21. The larger dollar amounts pertained to the following: Blue Cross & Blue Shield in the amount of $3,433.80, and R.E. Tucker, Inc. in the amounts of $4,815.68 and $1,931.16. The question was called and the motion passed unanimously.

 

  1. Other Proper Business

 

  1. Vermont Department of Environmental Conservation – The Board reviewed the public notice from this state agency regarding general permits for municipal roads, stormwater discharges, and so forth. Chair Benson advised he may attend one of these meetings and report back to the Board.

 

  1. Town’s purchase of land abutting Town Garage – Chair Benson advised he met with Attorney Pam Stafford to discuss whether a subdivision approval from the Vermont Agency of Natural Resources was required. They are hoping to accomplish the changes via boundary line adjustments versus subdivision. He further advised that Attorney Stafford is working with Ms. Baier concerning her banking concerns. Ms. Stafford will draft closing documents for Ms. Bair and Mr. Young.

 

  1. Chair Benson advised that he has had discussions with Attorney Pam Stafford and Mardee Sanchez concerning the legal issues involving a property on Route 14. He advised that ownership of the vehicles is in question, which impacts one of the owner’s request to bring in a crusher to crush the cars, and might require a permit under conditional use review.  He noted that while the matter is in litigation, no further action can be taken.

 

  1. White River Valley Ambulance/Barre Town Ambulance Services – Chair Benson advised that the two emergency services have agreed upon the roads and split of the Town for services and that a map is being developed. The proposal has been sent to the WRVA.

 

  1. Fire Department Dispatch – Chair Benson advised that dispatch services for Orange County may be switched to Chelsea versus Barre City because Chelsea has better reception.

 

  1. Kimmel mentioned efforts to update truck radios to high-band coverage to enable communication with school district buses. The Town needs to change its frequency to coordinate agree with the district. The Board will ask Mr. Peck for an update.

 

  1. BlackKim Tavern LLC submitted a request, along with a copy of its state liquor license, for approval to serve alcohol at the Brookfield Town Hall on 30 September 2017. Based on the information provided, Mr. Kimmel made a motion, seconded by Chair Benson, to approve BlackKim Tavern LLC’s request as submitted. The question was called and the motion passed unanimously.

 

  1. The next regular meeting of the Brookfield Selectboard is scheduled for 9 October 2017.

 

  1. Adjournment

 

Mr. Kimmel made a motion, seconded by Mr. Haggett, to adjourn the meeting at 8:02 PM.  Motion passed unanimously.

 

Respectfully submitted,

 

 

Carla Preston

Alternate Administrative Assistant

Town of Brookfield