Kasey Peterson

Feb 052019
 

Town of Brookfield

Selectboard Meeting

January 14, 2019 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Jon Binhammer

 

1. Call to Order – 6:31 p.m.

 

2. Adjustments to Agenda – None.

 

3. Public Comment – None

 

4. New Business:

 

Highway: Certificate of Highway Mileage: Mr. Kimmel to look at the document to see where we are and if it is the same as last year.
Barre Town EMS Contract: Contract set to expire in June of 2019. The amount is going up; they are letting us know ahead of time. Still time to look at the contract and discuss.

Audit Report: The Town received a letter stating that they would be receiving a new version of the audit report. Mr. Benson signed the document concurring.
Assemblage Permit – Ice Harvest: Discussion with Mr. Binhamer regarding event, which will be held January 26. Mr. Peck offered Highway Department help with the event. It was brought up that the snow area needs to be wider and make sure that cars can still travel on the road. Mr. Benson made a motion to approve the Assemblage Permit for the Ice Harvest on January 26, 2019, Mr. Kimmel second: 3-0-0.
Amendment to the Personnel Policy: Mr. Kimmel reviewed it, and found one minor revision and then it should be fine to sign. The rest of the Board signed and Mr. Kimmel will sign once the edit is made.
Other Highway Business

Mr. Peck reported the Witt’s Bridge repair work is essentially done. One of the wing walls is failing and the contractor would like to do the work while there; cost is about $10,000. Need to know what funds or grant might be applied to work on this while the contractor (Parent Construction) is there. The Town can seek reimbursement of up to  to 90% and hold the other 10% until the project is signed off and done. The VT Agency of Natural Resources is satisfied, and the coffer dam is out.
Ray inquired about the Highway Department obtaining a gas card for the 1-ton truck to use as needed for fill-ups.
Old Business:

Approve Minutes of January 2, 2019 meeting.: Mr. Kimmel made a motion to approve the January 2, 2019 Selectboard meeting minutes, Mr. Haggett second: 3-0-0.
Cyber-Security
The Board needs to ensure that adequate funds are budgeted for the issue in the upcoming FY 2019/2020. Costs will depend on equipment, IT services required, and additional fees (such as “cloud” enrollment). Administrative Assistant Kasey Peterson has spent considerable time researching the issue, and is contacting IT providers/consultants for recommendations. Ms. Peterson might also contact other towns t see what approaches they are taking.

 

Drug and Alcohol Policy: Still working on this and the Board needs to discuss more. Mr. Kimmel will distribute the latest version, and the Board will need to review remaining questions (and suggestions from VLCT) with Ms. Peterson while working towards a final draft.
Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $17,836.78, with large bills that include BCBSVT (Insurance): $3,934.30.00; White River Valley Ambulance (Ambulance): $3,596.25; Cargill, Inc. (salt): $2,718.58; Mr. Kimmel second: 3-0-0.
Other Proper Business:

Mr. Kimmel has spoken with a possible candidate for Town Attorney from Barre and is meeting with him next Wednesday.
Mr. Benson mentioned that the Town needs to identify a site that can be used and staffed in case of a general emergency situation. The new fire station in Randolph is an Emergency Center, but each community should designate a place as well. This issue should also be raised at Town Meeting.
Mr. Benson sent out a draft budget to all Board members and asked them to review and comment. The loader is the next piece of major equipment to be replaced in a couple of years and the last payment will be November 18th.
Mr. Benson inquired with Mr. Binhammer (Town Forester) about the impending Emerald Ash Borer invasion, and asked for his thoughts and input regarding it.
Mr. Binhammer needs to submit his Town Forester report for inclusion in the upcoming Town Report.
8.  Mr. Kimmel made a motion to adjourn at 7:53 p.m., Mr. Haggett second: 3-0-0

 

 

Jan 172019
 

Town of Brookfield

Selectboard Meeting

January 2, 2019 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman) and Public Safety Advisory Committee Members (Lew Stowell, Mike Stoddard)

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None.

 

  1. Public Comment – Public Safety Advisory Committee

Mr. Stowell provided a copy of the PSAC 2018 Report to the Board Members. He proceeded to go through each item as follows:

 

  • Orange County Sheriff’s Department Contract: PSAC suggests increasing the number of hours covered, as each time the rate goes up it produces less hours.
  • Right-of-Way Dispute at 2141 Stone Road: the speed limit may need to be adjusted, and more patrols would help. The centerline of the road needs to be identified, which will provide the basis for moving forward with determining the Town’s right-of-way. PSAC is willing to discuss the issue at Town Meeting 2019.
  • Emerald Ash Borer Threat: although the pest has not been positively identified in Brookfield yet, Orange County has a quarantine on moving anything ash-related out of the county unless chipped. The Committee would like the Town to be pro-active and deal with removing ash trees in the Town’s ROW before the problem reaches crisis level. Mr. Stowell will contact GMP/Washington Electric to see how they work with Towns as some of their lines are in the ROW where the Town would need to remove trees. PSAC’s report to the Selectboard provided additional observations and recommendations regarding the issue.
  • Kate Forrer (UVM Extension) offered further information and would be willing to advise the Town on the ash borer issue. She suggested posting information and notices on the Town’s website, along with discussing it at Town Meeting, which could be included on the warning for the upcoming meeting.
  • Reflective E-911 House Number Signs Project: looking to order more for other Town residents that did not receive one in the first round. Mr. Benson suggested that there be a display/sign-up sheet at Town Meeting to see who would like one or not.
  • Increasing Parking in Pond Village: tabled until Spring 2019 when conditions would allow on-site assessment of potential areas.
  • Speed Zone Change in East Brookfield: some residents indicated they would like to see the speed limit reduced on VT Route 14 through the village. Mr. Benson asked that the residents prepare a petition with the request, to help indicate the level of interest. The Board then can send a formal request/inquiry to the State to perform the requisite study.

 

  1. New Business:

 

  1. Highway
  1. Lavender Road: Mr. Peck Ray took a look at the property where the complaint arose. There is a plow swath, but not as large as asserted. The Town will assess the site conditions in the Spring and do repairs.

 

  1. Loss Control Follow-Up: Mr. Peck will review the list with Administrative Assistant Kasey Peterson. He needs to identify what actions are complete, issues we are currently working on, and if anything else still needs to be addressed.
  2. Highway Budget
  • Mr. Peck identified items that could use additional funding, including unexpected repairs, sand, and chloride.
  • The Board discussed possible Highway Department building improvements, such as the shed and extending the garage.
  • There is a question as to whether the water supply at the garage is potable: the water should be tested, and if there are problems, figure out an appropriate and cost-effective response.
  • Mr. Peck will also look into the cost of a new standing seam roof for the garage.
  • Mr. Benson asked Mr. Peck to prepare a sketch/plan depicting potential improvements at the garage site.
  • The Board will likely ask the Town to approve a capital plan/budget for setting aside funds for long-term projects. One proposal might be for the Town to set aside existing remaining Buildings/Ground money, adding $25,000 to the upcoming fiscal year (2019/2020) plan, and then continuing to accrue funds over the next several years.
  • Mr. Peck also would like to take care of radio and repeater issues, and is researching equipment and pricing.
  • The Road Crew is rationing sand as best they can, but the continuing storms this year and repeated ice have taken a toll on the sand/chloride supplies.
  1. Personnel Issue (possible executive session): Mr. Benson made a motion to leave the Regular Board Meeting and go into Executive Session at 7:51 p.m., Mr. Kimmel second: 3-0-0. The Board came out of the session at 8:06 p.m.

 

  1. Vermont Appraisal Company: the company submitted a proposal and contract for the Town-wide reappraisal, which would start July 1, 2020. Mr. Benson made a motion to accept the proposal from VAC, pending review and approval by the Town’s Listers; Mr. Kimmel second: 3-0-0.
  2. NEMRC and Dominion Tech: the Board, with the help of Ms. Peterson, is continuing to investigate approaches to improving computer and data security for the Town.

 

  1. 2018 Equalization Report: the State Department of Taxes issued its 2018 Equalization Study results for Brookfield. The Common Level of Appraisal is 107.25%, and the Coefficient of Dispersion s 15.09%. The report is posted at the Town Clerk’s Office.

 

 

  1. Old Business:
  1. Approve Minutes of November 26, 2018 meeting: Mr. Kimmel made a motion to approve the November 26, 2018 Selectboard meeting minutes, Mr. Benson second: 3-0-0.
  2. Approve Minutes of December 10, 2018 meeting: Mr. Benson made a motion to approve the December 10, 2018 Selectboard meeting minutes, Mr. Haggett second: 3-0-0.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $40,578.39 with large bills that include: VLCT PACIF (PACIF Insurance): $28,807.00; BCBSVT (insurance): $3,934.30; NEMRC (annual agreement): $1,418.26. Mr. Kimmel second: 3-0-0.

 

  1. Other Proper Business:
  • Mr. Benson asked about the Town Attorney Search. Mr. Haggett sent an e-mail regarding a possible candidate to Mr. Kimmel who will contact and chat with him.
  • Mr. Benson mentioned a target date for a lunch with Town Employees (Town Clerk Teresa Godfrey, Ms. Peterson, Road Crew employees, and Town Librarian Laura Rochat): preferably in mid- to late-January, and subject to weather conditions. Likely we can firm up dates at the next Board meeting.
  • Mr. Kimmel discussed a recommendation from the Chair of the Planning Commission, Mardee Sanchez, for a new member. Mr. Kimmel made a motion to appoint Jon Jickling to the Brookfield Planning Commission, Mr. Haggett second: 3-0-0.
  • Auditors Report: has been submitted and the Board is reviewing it.
  • Mr. Benson mentioned that he will continue to work with Mr. Peck on the Town’s capital plan for Highway expenditures, which will be reflected in the upcoming budget and Town Report.
  • Mr. Haggett mentioned that the December Solid Waste Meeting did not happen, as the Town Manager for Randolph was unavailable. The meeting has been rescheduled to January 16, 2019.

 

  1. Mr. Kimmel made a motion to adjourn at 9:00 p.m., Mr. Haggett second: 3-0-0.

 

 

Jan 072019
 

Town of Brookfield

Selectboard Meeting

December 10, 2018 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Cory Haggett, Dawn Conant, Ray Peck (Road Crew Foreman)

 

  1. Call to Order – 6:33 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Highway

 

  1. Depositing Snow on Public Roads – Letters/Notices

 

  • Peck asked if the Road Crew could have letters in the trucks so they could hand them to people putting snow in the roads. Mr. Benson suggested that the crew write down the information (date/time, address), take a photo if possible, and give information to Administrative Assistant Kasey Peterson so she could send a letter to individuals.
  • Benson to have Ms. Peterson draft a letter for the Board to approve.

 

  1. Brassard Property

 

  • Larry Brassard reported he thought things had been resolved last year. He just wants the plow/Town Crew to follow the road, as they do up the road and in other places. Mr. Brassard showed Mr. Benson the map and where the 1 foot lawn markers are. Just wants the plow to follow the road and avoid the mailbox.
  • Peck had photos he took the other day, which he showed to the Board members.
  • The Town will go out in the spring and take a look and fix any damage that needs to be addressed.
  • Peck will ask the Crew to review their plowing practices and focus on efficient approaches to removing snow from the road.
  • Haggett inquired about how the Crew determines where the road border ends.
  • The Board will anticipate further reports on the issue and resolution.
  • Haggett asked Mr. Brassard if there was still a waterline issue: he said he checked the measurements and everything should be fine.

 

  1. New Time Sheets: Mr. Peck commented that it was the first he had heard anything about a new time sheet; he will coordinate with Ms. Peterson to present the new version to the staff for use.

 

  1. Other Highway Business

 

  • Benson made a motion to go into Executive Session at 6:49 p.m., Mr. Haggett second: 2-0-0. The Board came out of session at 6:56 p.m.
  • Gillespie Fuels to supply fuel if the price is right for the Town.
  • Benson mentioned to Mr. Peck that the Board is looking for budget information in preparation for Town Report and FY 2019/2020. This will include reviewing the prior year information and determining if there are additional items to consider.
  • The Board also wants Mr. Peck’s thoughts on salary vs. hourly payment as it relates to the Foreman position.
  • The Capital Plan will also need to be reviewed and adjusted to include any items for the next fiscal year.

 

  1. Move the Meeting from Christmas Eve: Mr. Benson and Mr. Haggett agreed to move the next Selectboard Meeting from December 24, 2018 to Wednesday, January 2, 2019.

 

  1. Ridge Road Letter

 

  • The Town received the bill from the Orange County Sheriff’s Department for the service/delivery of a letter to a Ridge Road property’s owners. Benson is not sure if the paperwork has been served to both the South Carolina and Ridge Road addresses. Mr. Benson will inquire with Town Clerk Teresa Godfrey. The letter sets a December 15 deadline for trash removal activity; if the letter has not yet been served, the deadline date will be moved to December 22.
  • Haggett made a motion that if the papers have not been served to have the time line date of December 15th changed to December 22nd and if they have been sent to either address, keep the date December 15th, Mr. Benson second: 2-0-0.

 

  1. Ambulance Budget: Mr. Benson to talk with Ms. Godfrey about having the ambulance budget sent and make sure it indicates any corrections.

 

  1. Valley View Drive: letter to Zoning Administrator Stuart Edson: the Board of Adjustment will be reviewing the correspondence as part of the appeal hearing regarding the subject property.

 

  1. Old Business: Approve Minutes of November 26, 2018 meeting: moved to next meeting when Mr. Kimmel is present.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $56,340.46 with large bills that include: Evans Group (diesel fuel): $15,252.97; White River Valley Ambulance (ambulance services): $7,535.00; Lowell McLeods, Inc. (truck chains): $5,650.00; R. E. Tucker (road reconstruction): $4,341.00. Mr. Benson second: 2-0-0.

 

  1. Other Proper Business:

 

  • Haggett mentioned that a Mountain Alliance Solid Waste meeting is scheduled for Wednesday, December 12, which will include setting the budget and producing information that will go into the Town Report. One other item for consideration is the status of incorporating into the Mountain Solid Waste District.
  • Benson to update/replace the numbers. Budget is $1,000, but will probably go up to $2,000 to $2,500 (estimate).

 

 

  1. Mr. Haggett made a motion to adjourn at 7:36 p.m., Mr. Benson second: 2-0-0.

 

 

Dec 192018
 

Town of Brookfield

Selectboard Meeting

November 26, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Stuart Edson, Starr Strong

 

  1. Call to Order: 6:39 p.m.

 

  1. Adjustments to Agenda: Highway business first as Mr. Peck has to depart due to impending storm.

 

  1. Public Comment: None

 

  1. New Business:

 

  1. Highway

 

  1. Witts Bridge Emergency Repair

 

  • VTrans approved Mr. Peck’s recommendation of Parent Construction Inc. (PCI) as contractor for the repair work. Proposed schedule is for substantial completion of the project by December 21, and final completion by Dec. 28; these are draft dates.
  • Peck met with PCI: the water level is high right now and the contractor is concerned that bridge damage is likely to increase if the project is delayed.
  • Historic preservation protections for the project: as this is an emergency situation, the contractor will need to avoid impacts to what is left of the bridge.
  • Benson will send Mr. Peck and Board members copies of the bid proposal documentation (Bid, Certificate of Insurance, ANR Permit, Grant Conditions etc.). Mr. Benson will report on contract status as discussions with the contractor continue.
  • For the sake of grant funding and reimbursement, Mr. Peck will need to work with Administrative Assistant Kasey Peterson to document Town materials, equipment, and labor that used in the project.
  • Haggett made a motion to accept the proposed bid from PCI with revised provisions to Articles 3, 4, and 8, and to authorize Mr. Benson to sign on behalf of the Town once the contract is finalized and executed by PCI; Mr. Kimmel second: 3-0-0.

 

  1. Annual Financial Plan: the state Agency of Transportation AOT has asked the Board to provide an annual report on funds raised by municipal taxes for Town Highways. Mr. Benson will complete the information and submit the report.

 

  1. Payroll/Personnel Question: Mr. Benson made a motion at 7:47 p.m. to go into Executive Session; Mr. Kimmel second: 3-0-0. Mr. Benson made a motion to come out of Executive Session at 7:58 p.m.; Mr. Kimmel second: 3-0-0.

 

Mr. Kimmel made a motion to amend the Town’s Personnel Policy as follows:

When the Town Crew is short on personnel (due to a lack of employees available for a specific job), the Road Crew Foreman is authorized to hire an additional temporary person who is deemed qualified by the Foreman, with concurrence by the Selectman in charge of roads, on a case-by-case basis, not to exceed 40 total hours of employment. Mr. Benson second: 3-0-0.

 

  1. VTrans FEMA Form to request emergency funding for the Witts Bridge proposed project: the Board reviewed the amount of $98,772, and Mr. Benson will sign.

 

  1. Other

Access Permit: Mr. Peck reviewed the proposed access permit application submitted by Dan Childs, and concluded that the drainage is appropriate and meets requirements. Mr. Benson made a motion that the Board approve the application for access to 542 Kibbee Drive; Mr. Kimmel second: 3-0-0.

 

  1. Health Officer Recommendation

 

Starr Strong has agreed to stay on as Town Health Officer for another term. Mr. Benson made a motion to appoint Star Strong as the Town of Brookfield’s’ Health Officer for another 3-year term effective December 1, 2018; Mr. Kimmel second: 3-0-0.

Ms. Strong presented her findings regarding ongoing cleanup of trash on a Ridge Road property:

  • The cleanup is not going well; while the residents have made a couple efforts to remove portions of the trash, it continues to accumulate.
  • The property is owned by an out-of-state land trust, and one of the trustees resides at the property. There are 5 adults and 2 toddlers living in the residence at this time. Strong spoke with one of the residents and reported that she gave them verbal notice/warning that the remaining trash must be removed promptly.
  • Strong report that the state-mandated procedure for progressive enforcement of health violations is: 1) Verbal Notice, 2) formal written Health Order letter served by the Town Constable/County Sherriff’s Office, 3) State Court civil action.
  • Strong and the Board discussed the next steps and concluded that the Health Order letter should be served to both the trustee/resident on the property and to the trust company itself (located in South Carolina). In addition, the Order should include a December 14 deadline for the cleanup to be completed and for a plan to be in place for the residents to properly dispose of trash in the future.
  • Strong will leave the Health Order letter with Town Clerk Teresa Godfrey to process and give to a representative of the Orange County Sherriff’s Department to serve.
  • Strong has also contacted state authorities regarding property conditions, although there was no current state interest in further action.

 

  1. Cyber Security – Dominion Tech Proposal

 

Mr. Edson presented his findings regarding the current state of security with the Town’s information technology, along with potential improvements:

  • The Town is currently using the state NEMRC system and software for accounting and data preservation. At this point, NEMRC has limited IT support, and is relying on third-party vendors.
  • Dominion Tech provides IT security support, offering 2 options: a) $1,797/year based on the Town’s existing setup including a server and 4 satellite computers, with replacement of the server every 4-6 years (at additional cost); b) an internet cloud-based system for data storage, for $3,600/year, which includes 1 hour/month of free technical support.
  • The current server is showing signs of age, and is filling up with data.
  • The current DSL service is inadequate for migration to cloud-based storage, but the likelihood is that fiber-based data transmission (ECFiber) will be available in the near future. If the Town retains a server-based storage setup, replacing the server will likely cost $3,000 to $4,000.
  • The Board and Mr. Edson agreed that the Town needs to investigate how other Towns have performed with cloud-based storage; Mr. Benson will also contact an IT person at his workplace for suggestions on secure storage options. The Board also needs to do budget planning for IT equipment and services for the upcoming fiscal year. Mr. Edson and Ms. Peterson will also be consulted during the process.

 

  1. Old Business – approve Minutes of November 12, 2018 meeting: Mr. Haggett made a motion to approve the November 12 meeting minutes; Mr. Kimmel second: 3-0-0.

 

  1. Payroll/AP Warrants – Mr. Haggett made a motion to pay the warrants totaling $9,194.53 with large bills that include: Cargill, Inc. (salt): $2,677.44; Cargill, Inc. (salt): $2,586.28; Texas Refiniery Corp. (lubricants): $1,454.96; Mr. Kimmel second: 3-0-0.

 

  1. Other Proper Business: Mr. Kimmel will follow up with a potential candidate for Town Attorney regarding their availability and range of services.

 

  1.   Mr. Kimmel made a motion to adjourn at 8:10 p.m., Mr. Haggett second: 3-0-0.

 

 

Dec 062018
 

Town of Brookfield

Selectboard Meeting

November 12, 2018 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Curtis Koren, Jon Binhammer, Teresa Godfrey

 

  1. Call to Order – 6:32 p.m.

 

  1. Adjustments to Agenda: the Board shifted consideration of Village Designation and Highway issues to initial items. Mr. Binhammer will also be invited to speak earlier in the meeting.

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Village Designation: Curtis Koren reported that a group of Brookfield residents had completed work on an application to have Pond Village regain eligibility as a Designated Village Center under the state program offered by the Agency of Commerce & Community Development, Department of Housing and Community Development. On motion of Mr. Haggett, Mr. Benson second, the Board unanimously approved the application and asked Ms. Koren to submit it. On motion of Mr. Haggett, Mr. Benson second, the Board also voted unanimously to approve Teresa Godfrey as Town Representative on the Village Designation project. The Board also thanked Ted Elzey for his participation in the project.
  2. Highway

 

  1. Witts Bridge Road repairs: Mr. Peck reported that he had requested bids from several contractors and had heard back from a couple of them. He commented that the work descriptions were comparable, but with differing pricing. Mr. Benson said that the Board and Highway Department should determine which proposal is most attractive, and then run it past the appropriate state officials to ensure that the project is eligible for grant funding. The Board and Mr. Peck agreed that, while we need to get the project underway as soon as possible, we need to clarify the Town’s responsibility for expenses. Ms. Godfrey (Town Treasurer) noted that there are funds available through a Town CD that is coming to maturity; Mr. Benson indicated that the Town will be responsible for projects costs, but will be reimbursed subsequently.
  2. Bear Hill Road drainage/culvert project – request for extension of time: Mr. Haggett made a motion that the Board sign a request to the state for an extension to December 16, 2019 to complete the work; Mr. Benson second: 3-0-0.
  3. Annual Financial Plan: Mr. Benson will review the plan with Administrative Assistant Kasey Peterson, and then submit it to the state Agency of Transportation.
  4. Peck reported on Highway Department preparations for a looming snow storm.

 

  1. Binhammer inquired about the appropriate approach for creating a Town Conservation Committee, which would act as an advisory committee to the Selectboard and possibly the Planning Commission. After discussion, it was suggested that he draft an article for the upcoming Town Report/Meeting Warning proposing the creation of a committee.
  2. Town Health Officer:
  3. Ridge Road property: Ms. Godfrey reported that Starr Strong (Health Officer) had visited the property and asked the residents about their plans to address the trash problem. They indicated that they thought their property taxes covered removal services, which Mr. Benson commented was not true for either Vermont or Brookfield. Dan Mason (Town Constable) had previously visited the property, and was going to follow up. Mr. Haggett observed that the state Agency of Natural Resources is unlikely to become involved unless the site poses a nuisance, such as attracting vermin and other wildlife. There is also a possibility that the Town will end up filing a formal legal action, with the concurrence of the Health Officer, to spur a remedy at the property.
  4. Strong’s term is up at the end of the month; Mr. Benson will contact her to see if she is willing to continue her service.

 

  1. Town Attorney: The Board will continue its search.

 

  1. Reappraisal: Ms. Godfrey reported that the Listers, joined by Mr. Kimmel, met with representatives from the Vermont Appraisal Company on November 7 to discuss potential plans and scheduling for a Town-wide reappraisal beginning in July 2020. Issues covered included: pricing, VAC’s professional background and approach to conducting a reappraisal, coordination with the Town’s Listers, and technical (computer/software) aspects of the project. Mr. Benson suggested that the Listers verify pricing for the cost tables underlying the project, which would affect the Town’s budget planning. On motion of Mr. Kimmel, Mr. Haggett second, the Board voted unanimously to have the Listers make a formal request to VAC to submit a proposal and draft contract for reappraisal services starting July 1, 2020.

 

  1. Cyber-Security: the Board would like to meet with a vendor to understand what measures and hardware/software items would likely be needed to protect the Town’s systems. Ms. Peterson can probably recommend an appropriate vendor for an initial consult.

 

  1. Old Business:

 

  1. Approve Minutes of October 22, 2018 Board meeting: Mr. Benson made a motion to approve the October 22 meeting minutes, Mr. Haggett second: 3-0-0.

 

  1. Approve Minutes of October 27, 2018 special Board meeting: Mr. Benson made a motion to approve the October 27 meeting minutes, Mr. Haggett second: 3-0-0.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $108,815.83, with large bills that include: MBFS USA LLC (Western Star – truck payment): $65,501.78; Caterpillar Financial Services (Loader lease): $13,678.98; R.E. Tucker (gravel & road reconstruction): $9,699.60. Mr. Kimmel second: 3-0-0.

 

  1. Other Proper Business: the Board continues its review of the proposed Drug & Alcohol Policy.

 

  1. Mr. Kimmel made a motion to adjourn at 8:07 p.m., Mr. Haggett second: 3-0-0.
Dec 062018
 

Please be advised that depositing snow on state and municipal roads presents a danger to motorists and to road maintenance workers.  Clearing driveways often results in ridges of snow in the road that turn to ice.  These can cause damage to municipal equipment and, under certain conditions, can constitute road debris that can lead to crashes.

Likewise, piling and pushing snow into roadside banks creates walls of ice that present danger to road maintenance crews and their equipment.

Title 23 of the Vermont State Statutes, section 1126a states:

No person, other than an employees in the performance of his or her official duties or other person authorized by the agency of transportation (in the case of state highways) or selectboard (in the case of town highways), shall plow or otherwise deposit snow onto the traveled way, shoulder or sidewalk of a state highway or a class 1, 2,or 3 town highway.

 

            Title 19 of the Vermont State Statutes, section 1105 states:

 

A person, other than a municipality acting with respect to highways under its jurisdiction who places or causes to be placed an obstruction or encroachment in a public highway or trail, so as to hinder or prevent public travel, or to injure or impede a person traveling on the highway or trail, shall be fined not more than $1000.00 plus the actual cost of repairing the damage and a reasonable attorney’s fee, to be recovered in a civil action in the name of the town or state. One or more items of logging or other equipment temporarily within the right of way of a trail shall not be actionable under this section if located in such a way as not to unreasonably impede passage. If the court finds that an action under this section was brought without substantial basis, the court may award a reasonable attorney’s fee against the person bringing the action. Nothing in this section shall preclude the selectman from exercising regulatory authority granted under sections 304 an 1110 of this title. 

Nov 082018
 

The Town of Brookfield

Special Selectboard Meeting

27 October 2018

Town Clerk’s Office

Minutes

 

 

Present: John Benson, Jeff Kimmel, Cory Haggett, Kasey Peterson

 

Call to Order: John Benson called the meeting to order at 9:00 AM

 

Drug and Alcohol Policy Review: Discussion included federal requirements for the maintenance of employee CDL licenses, employee rights, the process by which drug tests are scheduled, and future training for employees.

 

Meeting Adjourned at 10:40 AM

 

 

 

Respectfully Submitted,

Kasey Peterson