Kasey Peterson

Dec 062018
 

Town of Brookfield

Selectboard Meeting

November 12, 2018 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Curtis Koren, Jon Binhammer, Teresa Godfrey

 

  1. Call to Order – 6:32 p.m.

 

  1. Adjustments to Agenda: the Board shifted consideration of Village Designation and Highway issues to initial items. Mr. Binhammer will also be invited to speak earlier in the meeting.

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Village Designation: Curtis Koren reported that a group of Brookfield residents had completed work on an application to have Pond Village regain eligibility as a Designated Village Center under the state program offered by the Agency of Commerce & Community Development, Department of Housing and Community Development. On motion of Mr. Haggett, Mr. Benson second, the Board unanimously approved the application and asked Ms. Koren to submit it. On motion of Mr. Haggett, Mr. Benson second, the Board also voted unanimously to approve Teresa Godfrey as Town Representative on the Village Designation project. The Board also thanked Ted Elzey for his participation in the project.
  2. Highway

 

  1. Witts Bridge Road repairs: Mr. Peck reported that he had requested bids from several contractors and had heard back from a couple of them. He commented that the work descriptions were comparable, but with differing pricing. Mr. Benson said that the Board and Highway Department should determine which proposal is most attractive, and then run it past the appropriate state officials to ensure that the project is eligible for grant funding. The Board and Mr. Peck agreed that, while we need to get the project underway as soon as possible, we need to clarify the Town’s responsibility for expenses. Ms. Godfrey (Town Treasurer) noted that there are funds available through a Town CD that is coming to maturity; Mr. Benson indicated that the Town will be responsible for projects costs, but will be reimbursed subsequently.
  2. Bear Hill Road drainage/culvert project – request for extension of time: Mr. Haggett made a motion that the Board sign a request to the state for an extension to December 16, 2019 to complete the work; Mr. Benson second: 3-0-0.
  3. Annual Financial Plan: Mr. Benson will review the plan with Administrative Assistant Kasey Peterson, and then submit it to the state Agency of Transportation.
  4. Peck reported on Highway Department preparations for a looming snow storm.

 

  1. Binhammer inquired about the appropriate approach for creating a Town Conservation Committee, which would act as an advisory committee to the Selectboard and possibly the Planning Commission. After discussion, it was suggested that he draft an article for the upcoming Town Report/Meeting Warning proposing the creation of a committee.
  2. Town Health Officer:
  3. Ridge Road property: Ms. Godfrey reported that Starr Strong (Health Officer) had visited the property and asked the residents about their plans to address the trash problem. They indicated that they thought their property taxes covered removal services, which Mr. Benson commented was not true for either Vermont or Brookfield. Dan Mason (Town Constable) had previously visited the property, and was going to follow up. Mr. Haggett observed that the state Agency of Natural Resources is unlikely to become involved unless the site poses a nuisance, such as attracting vermin and other wildlife. There is also a possibility that the Town will end up filing a formal legal action, with the concurrence of the Health Officer, to spur a remedy at the property.
  4. Strong’s term is up at the end of the month; Mr. Benson will contact her to see if she is willing to continue her service.

 

  1. Town Attorney: The Board will continue its search.

 

  1. Reappraisal: Ms. Godfrey reported that the Listers, joined by Mr. Kimmel, met with representatives from the Vermont Appraisal Company on November 7 to discuss potential plans and scheduling for a Town-wide reappraisal beginning in July 2020. Issues covered included: pricing, VAC’s professional background and approach to conducting a reappraisal, coordination with the Town’s Listers, and technical (computer/software) aspects of the project. Mr. Benson suggested that the Listers verify pricing for the cost tables underlying the project, which would affect the Town’s budget planning. On motion of Mr. Kimmel, Mr. Haggett second, the Board voted unanimously to have the Listers make a formal request to VAC to submit a proposal and draft contract for reappraisal services starting July 1, 2020.

 

  1. Cyber-Security: the Board would like to meet with a vendor to understand what measures and hardware/software items would likely be needed to protect the Town’s systems. Ms. Peterson can probably recommend an appropriate vendor for an initial consult.

 

  1. Old Business:

 

  1. Approve Minutes of October 22, 2018 Board meeting: Mr. Benson made a motion to approve the October 22 meeting minutes, Mr. Haggett second: 3-0-0.

 

  1. Approve Minutes of October 27, 2018 special Board meeting: Mr. Benson made a motion to approve the October 27 meeting minutes, Mr. Haggett second: 3-0-0.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $108,815.83, with large bills that include: MBFS USA LLC (Western Star – truck payment): $65,501.78; Caterpillar Financial Services (Loader lease): $13,678.98; R.E. Tucker (gravel & road reconstruction): $9,699.60. Mr. Kimmel second: 3-0-0.

 

  1. Other Proper Business: the Board continues its review of the proposed Drug & Alcohol Policy.

 

  1. Mr. Kimmel made a motion to adjourn at 8:07 p.m., Mr. Haggett second: 3-0-0.
Dec 062018
 

Please be advised that depositing snow on state and municipal roads presents a danger to motorists and to road maintenance workers.  Clearing driveways often results in ridges of snow in the road that turn to ice.  These can cause damage to municipal equipment and, under certain conditions, can constitute road debris that can lead to crashes.

Likewise, piling and pushing snow into roadside banks creates walls of ice that present danger to road maintenance crews and their equipment.

Title 23 of the Vermont State Statutes, section 1126a states:

No person, other than an employees in the performance of his or her official duties or other person authorized by the agency of transportation (in the case of state highways) or selectboard (in the case of town highways), shall plow or otherwise deposit snow onto the traveled way, shoulder or sidewalk of a state highway or a class 1, 2,or 3 town highway.

 

            Title 19 of the Vermont State Statutes, section 1105 states:

 

A person, other than a municipality acting with respect to highways under its jurisdiction who places or causes to be placed an obstruction or encroachment in a public highway or trail, so as to hinder or prevent public travel, or to injure or impede a person traveling on the highway or trail, shall be fined not more than $1000.00 plus the actual cost of repairing the damage and a reasonable attorney’s fee, to be recovered in a civil action in the name of the town or state. One or more items of logging or other equipment temporarily within the right of way of a trail shall not be actionable under this section if located in such a way as not to unreasonably impede passage. If the court finds that an action under this section was brought without substantial basis, the court may award a reasonable attorney’s fee against the person bringing the action. Nothing in this section shall preclude the selectman from exercising regulatory authority granted under sections 304 an 1110 of this title. 

Nov 082018
 

The Town of Brookfield

Special Selectboard Meeting

27 October 2018

Town Clerk’s Office

Minutes

 

 

Present: John Benson, Jeff Kimmel, Cory Haggett, Kasey Peterson

 

Call to Order: John Benson called the meeting to order at 9:00 AM

 

Drug and Alcohol Policy Review: Discussion included federal requirements for the maintenance of employee CDL licenses, employee rights, the process by which drug tests are scheduled, and future training for employees.

 

Meeting Adjourned at 10:40 AM

 

 

 

Respectfully Submitted,

Kasey Peterson

Oct 182018
 

This event is for the residents of:
Randolph, Braintree, Brookfield & Northfield

3 November 2018 

 8:00 a.m. to 1:00 p.m.
At the Closed Landfill past the Randolph Transfer Station

Materials Accepted at the Event:
Acids, Adhesives, Aerosols, Antifreeze, Brake Fluid, Cements, Charcoal Lighters, Chlorine,
Cleaning Fluid, Degreasers, Disinfectants, Drain Cleaners, Dry Gas, Epoxies, Dyes,
Fiberglass Resins, Flea Powders, Furniture Strippers, Hair Removers, Herbicides, Insect
Repellents, Lacquers, Lubricants, Mothballs or Flakes, Nail Polish Removers, Oven
Cleaners, Oil Based Paints, Paint Removers, Paint Thinners, Permanent Solutions,
Pesticides, Photo chemicals, Rat Poisons, Rug & Upholstery Cleaners, Rust Solvents, Wood
Preservatives, Spot Removers, Toilet Bowl Cleaners, Tub and Tile Cleaners, Turpentine,
Varnish, Weed Killers, Wood Polishes, Wood Stains, Mercury containing products.

Materials NOT Accepted at the Event:
Asbestos, Automotive Paint, Automotive and Marine Batteries, Tires, Used Oil, Explosives or
Shock-Sensitive Materials, Ammunition, Radio-Active Wastes, Pathological Wastes, Infectious
Waste, Medicines, Dioxins, Compressed Gas Cylinders, Fluorescent Light tubes, Electronic
equipment, TV’s, Computers.

If you have any questions about the event or acceptable materials
please call Denise King at Casella 802-356-9094 or 802-888-2797
Check out website: www.mtalliance.org
If you want to register with CESQG please
call Krista Gloden at Clean Harbors (860)583-8917 Ext 351

Oct 182018
 

Town of Brookfield

Selectboard Meeting

October 8, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Curtis Koren, Ted Elzey

 

  1. Call to Order – 6:34 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment: Ms. Koren and Mr. Elzey reported on a Sept. 26 meeting of interested citizens seeking to have Pond Village regain eligibility as a Designated Village Center under the state program offered by the Agency of Commerce & Community Development, Department of Housing and Community Development. Mr. Haggett had also attended the meeting. Pond Village had previously been included in the program, but the designation had lapsed. The program has the potential to improve access to grants, financial incentives, and tax credits for development in Pond Village, along with encouraging potential buyers for business properties available in the area. The Board suggested that the proposed coverage area might be extended east on Route 65 to include the Post Office property. The Board encouraged Ms. Koren and Mr. Elzey to move forward with drafting an application for the program, which would subsequently be submitted to the Board for approval and forwarding to the state DHCD.

 

  1. New Business: Highway – Ray Peck (Road Crew Foreman) was not available for the meeting. An update on Road Crew activities will be provided at the next Board meeting.

 

  1. Old Business:

 

  1. Approve Minutes of September 10, 2018 meeting: deferred.
  2. Haggett made a motion to approve the September 24, 2018 meeting minutes (as amended), Mr. Kimmel second: 3-0-0.

 

  1. Payroll/AP Warrants: Haggett made a motion to pay the warrants totaling $15,972.05 with large bills that include: R.E. Tucker (gravel): $9,676.00; VT DEC – Watershed Management (state permit fees): $1,750.00; TENCO New England Inc. (plow parts): $1,326.04. Mr. Benson second: 3-0-0.

 

  1. Other Proper Business: Valley Bowl Inc. submitted an application to “Cater Malt, Vinous and/or Spirituous Liquors” at an October 13 wedding reception (4:00 p.m. to 11:30 p.m.) at the Old Town Hall in Pond Village. Mr. Haggett made a motion to approve the application, pending review by the Town Clerk and receipt of appropriate fees; Mr. Kimmel second: 3-0-0.

 

  1.   Mr. Haggett made a motion to adjourn at 7:01 p.m., Mr. Kimmel second: 3-0-0.
Oct 182018
 

Town of Brookfield

Selectboard Meeting

September 10, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman)

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Highway

 

  1. Cameron Access Permit: Mr. Peck met with the property owner, discussing potential removal of trees and providing year-around access to the property. Mr. Haggett made a motion to approve the Cameron Access Permit; Mr. Kimmel second: 3-0-0.

 

  1. 2019 Transportation Alternatives Program – Grants Availability: Mr. Peck will check whether the Town might qualify for the state program; he thinks it is for larger towns with a cap of $300,000. Mr. Benson suggested talking with Rita Zeto (TRORC) and see how it coordinates with stormwater regulations.

 

  1. Other Highway Business:

 

  • Road Surface Assessment: Mr. Peck and Ms. Zeto completed the review. The next step is to do a drainage assessment of Town roads and develop a map of problem areas (hydrology map) Town-wide. The goal is to reduce/eliminate discharges or erosion occurring into waters of the State.
  • Peck reported that the new truck was taken to Westminster for warranty work, but he was not satisfied with the repairs. Administrative Assistant Kasey Peterson took photos and wrote a letter to Western Star, to help document the issue. The company indicated it would send a representative to review the issue with Mr. Peck.
  • Vehicles will need new/additional tires and chains in preparation for Winter road maintenance.
  • In addition, Mr. Peck is planning to get mud season material stockpiled and will work on ditching once the current rain conditions end.
  • Peck is reviewing the number of hours we can use part-time help based on budgeted amounts and hours. He will verify numbers with Ms. Peterson.
  • The Board also discussed the need to create another line item in the budget to accurately reflect expenditures and reimbursements derived from grant-related projects. The Board will inquire with Ms. Peterson about creating a spreadsheet to depict these transactions, and how to incorporate the information in the budget.
  • Benson asked Mr. Peck to review the existing Road Crew Foreman Job Description and provide comments and suggested changes to the Board.
  • The Board would also like to discuss with Mr. Peck the possible advantages/disadvantages of shifting compensation from an hourly rate to a salary for the Foreman position and maybe the employees. This is a potential item for a future Board meeting, and would be part of the planning for the upcoming FY 2019/2020 budget.
  • McKeage Road: the asphalt apron at the intersection with VT Route 14 needs to be repaired, which will require state involvement. Mr. Peck will follow up.

 

  1. Old Business – Approve Minutes of August 27, 2018 Selectboard meeting: Mr. Haggett made a motion to approve the August 27 meeting minutes, Mr. Kimmel second: 3-0-0.

 

  1. Payroll/AP Warrants: Haggett made a motion to pay the warrants totaling $16,420.78 with large bills that include: R.E. Tucker (gravel): $7,754.10; McCullough Crushing (gravel): $2,100.00; VLCT PACIF (insurance deductible): $1,000.00. Mr. Kimmel second: 3-0-0.

 

  1. Other Proper Business:

 

  • Town Purchasing Policy: Mr. Kimmel and Ms. Peterson incorporated the previously approved dollar values in the policy.
  • Haggett to call the Solid Waste Division to see what can be done regarding the trash issue at a Ridge Road property.
  • Benson is planning to attend a meeting regarding a potential joint Randolph/Braintree/Brookfield Recreational committee on Sept. 20th at 5 pm. If Mr. Benson cannot go, Mr. Kimmel will attend.
  • Regarding restricting smoking at Hippo Park by the Floating Bridge: there is nothing in the property deed addressing it. The Town could have an ordinance that would apply to the park, but not the bridge or VT Route 65. The board would need to draft an ordinance, warn it, and then hold a public meeting. The Board will ask Ms. Peterson to contact VLCT regarding regulations for such activities. It would likely require signs at each of the entrances to the park.

 

  1.   Mr. Kimmel made a motion to adjourn at 7:16 p.m., Mr. Haggett second: 3-0-0.

 

 

Oct 042018
 

Town of Brookfield

Selectboard Meeting

September 24, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Sam Dilcer, Chuck Barnum, Linda Kelly

 

  1. Call to Order – 6:34 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment:
  2. Sam Dilcer: Mr. Dilcer sought clarification regarding the status of a potentially discontinued road that at one point traversed his property. The road was once a continuation of Old Cross Road that continued westward through Mr. Dilcer’s property. He reported that a neighbor had recently built a shed in that area, which may end up being associated with Mr. Dilcer’s property. After reviewing survey material presented by him, the Board suggested that Mr. Dilcer contact the Town Clerk and research records at the Town Offices to see if that could help determine the status of the former road.
  3. Chuck Barnum: Mr. Barnum (Town E911 Coordinator) raised several issues he’s encountered while working with E911. He reported that, when reviewing new access permits, he ends up notifying (by mail) 5 or so emergency and municipal entities, which probably could be streamlined. Mr. Barnum noted that he’s encountered a discrepancy in the name of “Rabbit Trak” Road, so he will contact the relevant property owners regarding their preferences for the name. He also asked that the Road Crew verify that private drives and similar shorter roads in Town have proper E911 signage.

 

  1. New Business:

 

  1. Village Center Designation: Linda Kelly reported that Pond Village had been in the VCD program, but the designation had lapsed several years ago. Ms. Kelly went on to describe the economic incentives, including potential grant opportunities that would be potentially available if Pond Village was back in the program. The Selectboard would be responsible for submitting an application. A meeting of interested parties is scheduled for September 26, which Mr. Haggett will attend on behalf of the Board.

 

  1. Highway: Mr. Peck reported on several activities and plans:

 

  • The Road Crew has been working with the state Agency of Transportation regarding improving the intersection of VT Route 14 and McKeage Road. AoT would like to remove the “island” at the intersection and pave the area so that it is more like a traditional turnout.
  • The Bear Hill project (culvert repair/replacement and drainage improvements) is still ongoing, including discussions with state officials. The current plan includes installation of a box culvert and remedial drainage measures.
  • Peck reported that a similar drainage problem exists at the north end of Pond Village, with the need to replace an existing culvert and another potential use of a box culvert.
  • Ditching projects have been conducted on Howe and Northfield Roads, and completed on Eagle Peak Road.
  • Pike Construction did complete repair work on the Brookfield portion of Chelsea Mountain Road.
  • Current and pending equipment repairs include: Mr. Peck’s truck has an oil leak, so it will be sent to Freightliner for repairs, which may still be covered by warranty; the crusher is awaiting replacement parts (coming from South Carolina), which will delay some ditching work; Winter tires and chains are being ordered, and Mr. Peck is soliciting prices.
  • Peck mentioned an issue had arisen regarding Town trucks being used to retrieve school buses that have gone off the roads during Winter and mud season. The Board (and Mr. Peck) will see what VLCT and the Orange Southwest Supervisory District suggest is appropriate, including potential liability/insurance concerns.
  • On motion of Mr. Benson, second Mr. Haggett: 3-0-0, the Board went into Executive Session at 7:23 p.m. for an annual personnel review. The Board returned from the session at 7:34 p.m.

 

  1. Public Assemblage Permit – Brookfield Community Partnership:: Mr. Kimmel made a motion to approve the permit for a RUHS/Cuxhaven Germany Exchange potluck on October 5 at the Old Town Hall as written, Mr. Haggett second: 3-0-0.

 

  1. Town Attorney: Mr. Kimmel reported that he had received a recommendation regarding a potential candidate to act as Broofkeild’s Town Attorney; the Board will follow up with the person.

 

  1. Hippo Park – Smoking Ban: the Board discussed the process for imposing such a ban, along with the limitations on Town authority in the area of the Floating Bridge. Administrative Assistant Kasey Peterson had provided a couple examples of municipal regulations, which the Board will consult in drafting a proposal covering Hippo Park.

 

  1. Old Business:

 

  1. Approve Minutes of September 10, 2018 Selectboard Meeting: deferred

 

  1. Special Meeting – Proposed Drug and Alcohol Policy: the Board will check if October 27, 9:00 a.m. will work for potential participants.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $46,109.49 with large bills to include: R.E. Tucker (Gravel): $16,422.00 and $11,348.40; Econo Signs (Road Signs): $4,583.44; Mr. Benson second: 3-0-0.

 

  1. Other Proper Business:

 

  • Haggett reported that the Mountain Alliance Solid Waste District is setting up meetings, which at least one member of the Brookfield Selectboard should attend.
  • Haggett raised the ongoing trash issue on Ridge Road. Apparently the state is not going to follow up with the property owner(s), so the Board and Town Health Officer will need to pursue further legal action.

 

  1.       Mr. Kimmel made a motion to adjourn at 8:11 p.m., Mr. Haggett second: 3-0-0.

 

 

Sep 262018
 

Here at the Town Office we have been trying to improve the filing system. I was looking through a folder full of information regarding the Floating Bridge and I found a copy of the original application for the inclusion of the Bridge in the National Register of Historic Places.

Inclusion in the Register was a key element in the re-construction of the bridge as a floating bridge and not just another bridge.

I thought I would check to see when the application was accepted so I could add it to the files. What I found surprised me so I thought I would share.

If you click here, you can see the full application the Town of Brookfield sent to Washington with each page stamped as recieved by the National Register. On page 9 you will see the signature block where the Bridge was added to the register on 28 March 1974.

Kasey Peterson

 

Sep 112018
 

Town of Brookfield
Selectboard Meeting
August 27, 2018 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant

1. Call to Order – 6:30 p.m.

2. Adjustments to Agenda – None

3. Public Comment – None

4. New Business:

A. Highway

• Ray Peck (Road Crew Foreman) was not in attendance at the meeting, but Mr. Haggett spoke with him about what the Crew is working on. The Bear Hill project (culvert repair/replacement and drainage improvements) is ongoing, including discussions with state officials. Mr. Haggett had asked that Mr. Peck remind the crew about safety measures and the need for appropriate signage. They will keep one sign in the grader and roll up additional signs in another truck, with attached brackets. Work continues on ditching and starting resurfacing on roads. Everything else at the garage is going well.

• Mr. Haggett made a motion that the Board go into Executive Session at 7:06 p.m., Mr. Kimmel second: 3-0-0. The Board returned from the session at 7:11 p.m.

1. Access Permit – Cameron: Mr. Haggett suggested that they defer this permit until Mr. Peck can contact and discuss the access with Ms. Cameron.

2. Access Permit – Edson: Mr. Peck has looked at this access on 301 Ralph Road for William and Theresa Edson. Mr. Haggett made a motion that they approve the permit for 301 Ralph Road, Mr. Kimmel second: 3-0-0.

3. Grants in Aid Watershed Letter: Notice of Intent that we will be covered under the Statewide Permit – New Program. Administrative Assistant Kasey Peterson will be asked to follow up with the required forms.

B. Public Assemblage Permit – Brookfield Community Partnership: Mr. Kimmel made a motion to approve the wedding reception on September 8 at the Town Hall as written, Mr. Benson second: 3-0-0.

C. Gillespie Fuels Contracts: There are three options. Mr. Haggett recommended that the Pre-Buy was the best option in terms of potential savings and regular delivery. Mr. Haggett made a motion that the Board approve the Option 2 – Pre-Buy plan and pay for the fuel up front, Mr. Kimmel second: 3-0-0.

5. Old Business:

A. Cemetery

• Fence – Joe Mangan (Cemetery Sexton) attended the meeting to discuss work proposed on the East Hill Cemetery. The cost for the fencing project is $12,600 (painting included) to do all the work. Half the project would be about $6,300.
• He wants to use money from the cemetery savings account, if not earmarked for any other project, so the fence project on East Hill can be done in one season and not use all of this fiscal year’s budget money for just the fence project. Mr Mangan observed that there is a lot of repair work remaining in the other Town Cemeteries.
• Mr. Mangan and the Board talked about whether this type of fence project would be used at the other cemeteries and the consensus was they each had different needs and that different fence styles would be appropriate. The East Hill project appeared to have more interest from residents in retaining a white picket fence.
• Mr. Kimmel made a motion to fund the replacement of the fence at the East Hill Cemetery through the existing cemetery savings account for $12,600 and not use money from the fiscal year budget, Mr. Haggett second: 3-0-0.

B. Audit

• Ginny Brees (Town Auditor) was at the meeting to discuss what the Town Auditors thought about the cost/services proposed by the accounting firm for the Town’s audit this year. The cost of plans submitted was different than what was quoted previously.
• Basic audit to cost $7,500, which represents a lesser level of scrutiny and results in a summary of annual activity; a full audit the following year would not have to cover as much material as a full bi/tri-ennial period of coverage.
• Mr. Benson expressed concern that if we use the basic audit it might adversely affect us when we go to purchase equipment as we usually need an outside audit every three years for those types of purchases.
• The Board inquired about seeking a bid from another accounting firm. Ms. Brees noted that we had worked with the current audit firm for a few years; although they had a recent change in staffing, continuing the relationship would probably be more efficient for the upcoming cycle.
• Mr. Benson suggested that we pursue an intermediate level of review for this year, which would provide some security should the Town need to tap external financial resources, while also reducing the level of audit resources and effort triggered in the future.
• Mr. Haggett made a motion to spend $9,000 for the intermediate level of audit review, Mr. Kimmel second: 3-0-0.

C. Purchasing Policy

• The Town needs to set guidelines and limits for various levels of purchases, including indicating what levels of items need to go out for bids. The Board discussed various options, based on a VLCT model version.
• Mr. Benson made a motion that the Town establish a Purchasing Policy with the following graduated levels: Incidental purchases (up to $5,000), Minor purchases $5,000 to $200,000), and Major purchases (anything above $200,000); Mr. Haggett second: 3-0-0.
• Mr. Kimmel will finalize the policy draft with Ms. Peterson.

D. Conflict of Interest Policy:
• Mr. Kimmel reviewed the proposed policy with the Board, based on a VLCT model. In addition to covering various examples of potential situations giving rise to conflicts of interest involving Town officials and employees, the proposed policy also delegates to the Selectboard Chair the authority to oversee/decide COI matters as they arise.
• Mr. Haggett made a motion to adopt the proposed Conflict of Interest Policy as revised, Mr. Kimmel second: 3-0-0.

E. Approve Minutes of August 13, 2018 Meeting: Mr. Kimmel made a motion to approve the August 13th minutes, Mr. Haggett second: 3-0-0.

6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $28,034.15 with large bills to include: R.E. Tucker (Gravel): $12,555.20; Tenco New England, Inc. (grader blades): $2,100.00; Community Bank (Credit Card): $1,556.61; Mr. Kimmel second: 3-0-0.

7. Other Proper Business:

• Mr. Kimmel asked the Board Members about potential dates to meet with the Randolph Recreation Committee about Brookfield and Braintree possible providing financial support. Mr. Benson cannot attend the proposed September 7th meeting.
• Mr. Benson chatted with the DuBois & King’s IT Department about power failure protection strategies. They indicated a generator would not provide instant recovery for electronics, although if the power was out for an extended period it would work to keep the Town office going, but not in the moment of power surge. The best bet for electronics is a surge protector/uninterruptable power supply.
• The Board is going to ask Town Clerk Teresa Godfrey about her experiences with power failures at the Town Offices, including brief and extended outages.
• Mr. Benson said that he has contacted Dan Mason regarding the continual trash issue on Ridge Road, but has not heard back from him. Mr. Benson talked to Starr Strong, who indicated that continued action should come from the ANR Solid Waste Division. Either Mr. Benson or Mr. Haggett will contact them.
• The Town Public Safety Committee and Two Rivers-Ottauquechee Regional Commission are going to do a study later this week, gathering information (cost etc.) about obtaining the Sherriff’s speed cart instead of pole-mounted speed monitors, so it will be easier track different roads.
• Mr. Haggett reported that he will not be at the next Selectboard meeting, as he has a business trip.

8. Mr. Kimmel made a motion to adjourn at 8:09 p.m., Mr. Haggett second: 3-0-0.