Kasey Peterson

Jun 232020
 

Town of Brookfield
Selectboard Meeting
June 8, 2020 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Kasey Peterson (Administrative Assistant)

A. Call to Order – 6:36 p.m.

B. Adjustments to Agenda: A personnel issue recently arose; on motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to go into Executive Session at 6:37 p.m., for a personnel discussion. The Board exited the session at 7:05 p.m.

C. Public Comment: (none)
D. Highway Report:
1) Ridge Road: the Town received a report from Chris Bump (VT Agency of Transportation) and other AoT personnel regarding degrading conditions on the road. Mr. Bump had visited Brookfield on May 14 to review the situation. At that meeting, Road Crew Foreman Ray Peck had identified several issues with the paving work performed by Pike Industries in Fall 2019.
AoT addressed 3 sections of the road, the conditions they observed, and potential responses to the problems. The Board will forward a copy of the report to the Town Attorney, asking for his recommendations on how to proceed.
2) Baker Access Permit: Baker Access Permit: Jeff Baker submitted an application for an Access Permit to upgrade a 700 feet portion of TH14 (starting at the junction with Twin Pond Road) along with creating a driveway off of TH14 into a parcel that Mr. Baker intends to develop.
A neighboring property owner (Les Haskell) had expressed concerns about the proposed road work, including appropriate drainage and culvert construction, impact on local water resources, proper continuing maintenance on the improved portion, and the potential for increased traffic on TH14.
The Board would like to have Mr. Baker provide additional information and documents, including Subdivision and Development Permit applications that would help describe plans for the site. Town Administrative Officer (Zoning) Mike Fiorillo is aware of the proposal development, and will also need additional information regarding the zoning permits. Mr. Fiorillo has indicated he believes Mr. Baker wants to complete the Access Permit process before proceeding to the zoning items.
3) Gravel/Sand Pit: Road Crew Foreman Ray Peck has been discussing a proposed plan with Keith Sprague to obtain sand for the Town; Mr. Sprague may have a site that could be opened up as a sand and/or gravel pit.
Mr. Benson said he will contact Mr. Sprague and follow up regarding potential test pit borings to begin to assess the quality of the material and potential area it covers.
4) Hay Bale Shredder – Grant Paperwork: Ms. Peterson asked that the Road Crew provide photos and additional shredder usage information in support of the grant.
5) Road-side Mowing Contract: On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to approve the Contract for Services with Brandon Stevens Mowing LLC for the annual Town mowing work.
E. New Business
1. Vermont Local Government Resolution: no action.

2. Contract for Stan Wheatley: Mr. Benson made a motion to approve the contract for services with Stan Wheatley; Mr. LaRocque second. Mr. Benson asked for discussion (none): 3-0-0. Mr. Wheatley has provided contractor work and equipment for various Brookfield Highway Department projects for many years.

F. Old Business

1. Personnel Policy – deferred.

G. Approve Selecboard Meeting Minutes: Mr. Kimmel made a motion to approve the Meeting Minutes of May 26, 2020; Mr. LaRocque second. Mr. Benson asked for discussion (none): 3-0-0.

H. Payroll/AP Warrants: Mr. LaRocque made a motion to pay the warrants totaling $79,787.93 with large bills that include: Hebert Excavation (Sand): $60,045.00; Everett J. Prescott (Culverts): $7,320.00; and BCBS VT (Health Insurance): $4,500.65; Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.

I. Other Proper Business:
An item was addressed in Road-side Mowing above.
The Board proposed an initial meeting of the Town Garage Committee to be held June 16 at the Town Clerk’s Office, at 6:30 p.m. Board members will notify people who have expressed an interest in participating in the committee.
The Board is looking for a person to help prepare minutes for Selectboard meetings. The position will be paid, and involve approximately 2 hours to take notes at each meeting and approximately 3 hours to draft the minutes.

J. Mr. LaRocque made a motion to adjourn at 8:33 p.m., Mr. Kimmel second: 3-0-0.

Jun 182020
 

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
22 June 2020 at 6:30 PM
AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway
1. Highway Report
2. Ridge Road
3. Baker Access Permit
4. Personnel

E. New Business
1. Budget

F. Old Business
1. Personnel Policy

G. Approve Minutes from the 8 June 2020 Meeting

H. Payroll and AP Warrants

I. Other Proper Business

J. Adjournment

Jun 092020
 

Town of Brookfield
Selectboard Meeting
May 26, 2020 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque; Lew Stowell (Public Safety Advisory Committee), Les Haskell

A. Call to Order – 6:31 p.m.

B. Adjustments to Agenda – (see below)

C. Public Comment: (none)
D. Highway Report:
1) Performance Review (Rich Hamblin): moved towards end of meeting.
2) Gravel Pit: as reported at the last Board meeting, Road Crew Foreman Ray Peck has been discussing a proposed plan with Keith Sprague to obtain sand for the Town; Mr. Sprague may have a site that could be opened up as a sand pit.
Mr. Benson suggested that the concept is worth exploring, including initial test pit borings to begin to assess the quality of the material and potential area it covers. He added that the Town will likely need a new sand supply site within about 2 years. Mr. LaRocque also wondered about another potential site that might be located near the end of Ferris Road.
The site might be subject to somewhat less State regulation if it was opened and operated as a municipal materials site, according to Mr. Benson. We would hope the supply would be adequate to keep the Town’s sand supply stable for a decade or more.
3) Baker Access Permit: Jeff Baker submitted an application for an Access Permit to upgrade a 700 feet portion of TH14 (starting at the junction with Twin Pond Road) along with creating a driveway off of TH14 into a parcel that Mr. Baker intends to develop. Mr. Haskell has a house on the corner of Twin Pond Road and TH14; he expressed concerns about the proposed road work, including appropriate drainage and culvert construction, impact on local water resources, proper continuing maintenance on the improved portion, and the potential for increased traffic on TH14. Mr. Benson noted that Class 4 roads are ineligible for the State funding that is provided for Class 1,2,3 roads.
After discussion, Mr. Benson made a motion to table the permit determination pending further information about the project; Mr. Kimmel second: 3-0-0. The Board would like to have Mr. Baker submit documents, including Subdivision and Development Permit applications that would help describe plans for the site. Mr. Benson also noted that upgrading TH14 would trigger notice of a public hearing along with notice to adjoining landowners as part of the review process.
4) Other Highway: Chris Bump (VT Agency of Transportation) and other AoT personnel visited Brookfield on May 14 to review conditions on the Ridge Road. Road Crew Foreman Ray Peck had identified several issues with the paving work performed by Pike Industries in Fall 2019. Mr. Peck, Mr. Kimmel, and Mr. LaRocque also participated in the review. Mr. Bump will follow up with a written report, which he will send to the Town.
There is also a long-term issue with a degrading culvert on Bear Hill Road; Mr. Bump planned to check that site and offer suggestions for replacement.
E. New Business
1. Emerald Ash Borer: Mr. Stowell reported on the PSAC’s activities and recommendations regarding the looming Ash Borer problem. For now, he recommended that the Town approve purchase of 30 EAB traps, which the PSAC would set up to help monitor the progress of the invasive insects. The cost would be less than $1,500. On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to approve purchase of the traps.

Mr. Benson commented that, at this point, the Town can’t afford the likely costs of removing all the potentially affected trees along the Town’s roads. He also suggested that loggers might want to take possession of dropped trees, although the landowners would have to be willing to forego their rights of possession. Mr. Stowell added that response costs will be dependent on the speed and extent of the infestation.

2. Parking – Stone Road and at the Floating Bridge: a Stone Road property that was the subject of Board and Orange County Sheriff’s Department review in Fall 2019 has shown signs of increasing the number of vehicles encroaching on the travel-way of the road. There have also been reports of instances where children and dogs have been running into the roadway. Mr. Benson suggested that the Board send a written reminder to the property owners (with a copy to OCSD) about appropriate activities.

Bridge parking: the VT AoT is aware of the problem. Parking within the travel-way of Route 65 on both ends of the bridge seems to be inevitable. However, Mr. Benson observed that vehicles shouldn’t park on the private property and driveways of abutting landowners. The Town should check with AoT about what signage might be allowable to help notify visitors about restrictions on parking. The Town could also consider obtaining an easement for additional parking on the West side of the Bridge.

The Board is also assessing the potential for adding parking spots by the Town Offices. However, that would be primarily designed to accommodate activities at that building. The existing “horseshoe” parking area across from the Old Town Hall might also be able to be expanded by clearing material from the bank in the rear.

3. Road Signs: Mr. Kimmel will check with Mr. Peck about ordering more signs, along with other related Town Highway items such as culverts, gravel, and sand. The Town can also allocate about $20,000 to these items for FY 2020/2021, along with addressing the need for a potable water system at the Town Garage.

Mr. Stowell noted that the only Town highway with proper weight limit signs is Northfield Road. The Town has been trying to work through the State’s system and requirements for establishing and posting weight limits. Questions also remain about how to enforce the limits. The Town will continue to issue weight permits based on vehicle weights and number of axles, with the Town’s Administrative Assistant and Road Crew Foreman involved in the review process.

4. OCSD Contract: Mr. Stowell provided a review of the Sheriff’s Department budget and actual Town expenditures. The FY 2019/2020 budget amount was $12,000, and the FY 2020/2021 budget amount approved at Town Meeting was $12,500.

F. Old Business

1. Performance Review (Ray Peck): Mr. Kimmel will have Mr. Peck sign the review form, and turn it over to Administrative Assistant Kasey Peterson.

2. Town Garage Committee: the Board has several potential candidates for the committee, and anticipates appointing members at the next meeting. Mr. Benson mentioned that there is a great deal of planning and financial information already available for the committee to consider, based on prior work performed by Connor Construction, which prepared several versions of plans for the garage project. Mr. Benson also provided a summary of approaches to the bidding and contract processes.

3. Personnel Policy – deferred.

G. Approve Selecboard Meeting Minutes: Mr. LaRocque made a motion to approve the Meeting Minutes of May 11, 2020; Mr. Benson second. Mr. Benson asked for discussion (none): 3-0-0.

H. Payroll/AP Warrants: Mr. LaRocque made a motion to pay the warrants totaling $12,353.29 with large bills that include: Kirk Yard Services (Cemetery): $7,950.00; Gillespie Fuels and Propane (Fire Department Heat): $995.40 and (Office Fuel): $896.40; Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.

I. Other Proper Business: Employee Performance Review. On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to go into Executive Session at 8:38 p.m., for a personnel discussion. The Board exited the session at 8:42 p.m.

J. Mr. LaRocque made a motion to adjourn at 8:54 p.m., Mr. Kimmel second: 3-0-0.

May 212020
 

The Selectboard Meeting Scheduled for 25 May 2020 has been rescheduled to

26 May 2020 at 6:30 PM at the Town Clerk’s Office.

If you plan to attend please exercise social distancing, wear a mask, and be advised that there may be a limit to how many people will be allowed in the office at one time.

May 212020
 

Town of Brookfield
Selectboard Meeting
May 11, 2020 at 6:20 P.M.
Town Clerk’s Office & Remote Locations
Draft Minutes

Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Kasey Peterson (Administrative Assistant), Ray Peck (Road Crew Foreman); Lew Stowell and Michael Rutkovsky (Public Safety Advisory Committee)

A. Call to Order – 6:22 p.m.: Mr. Benson offered initial comments about the change in Board meeting format, based on introduction of teleconferencing technology.

B. Adjustments to Agenda – Personnel review is moved to the end of the meeting.

C. Public Comment: Mr. Stowell offered several reports produced by the PSAC addressing on-going review of potential standards for Town road and bridge weight limits, highway speed limits, highway sign updating and costs, and emerald ash borer impacts and response.
In a follow-up to the April 27 Board discussion of activities at the Floating Bridge, Ms. Peterson reported that the portable toilet had been ordered and set up on the West side of the bridge. Mr. Benson reported that he had contacted the Orange County Sheriff’s Department and they had increased patrols at the bridge and park area. Mr. Stowell suggested that the Board should inquire with the VT State Police about monitoring activities. Concerns were also raised about increased traffic as Summer activities escalate. One perennial issue is that, technically, diving/jumping off the bridge violates State restrictions: this is commonly ignored. Mr. Rutkovsky noted that the Town has been through this discussion before, such as when the new bridge opened in May 2015.
The next Board meeting is scheduled for May 25, which is Memorial Day. After a verbal poll, the Board agreed to move the meeting date to Tuesday, May 26, 2020, at 6:30 p.m. Depending on State guidance, the meeting will hopefully be held at the Town Clerk’s Office.
D. Highway Report:
1) Loader: Mr. Peck reported that Milton Cat submitted a revised price for a new loader, which was $15,000 lower than the prior quote. Ms. Peterson noted that property tax receipts seemed to be in good shape; Town Treasurer Teresa Godfrey submitted budget status reports indicating that Town finances are doing well.
On motion of Mr. LaRocque, Mr. Kimmel second, the Board voted 3-0-0 to approve the lease/purchase of a Caterpillar Model 930M Loader, payable over a 7-year period with annual payments of $19,953. Mr. Benson will sign the agreement on behalf of the Town, and Mr. Peck will deliver the signed contract to Milton Cat.
2) Grading: Mr. Peck reported that the Road Crew is trying to catch up with grading Town-wide, particularly after the previous week of rain and snow conditions. The Crew proceeded from West Brookfield eastward, and is planning to be on East Hill later this week.
3) Other Highway Business: Chris Bump (VT Agency of Transportation) is planning a site visit this week to review conditions on the Ridge Road; he expects additional AoT personnel will also attend. Mr. Peck indicated that there were several problems with the paving work performed by Pike Industries last Fall, so the Town will need help assessing what remedies are available and associated costs. Mr. Kimmel will contact the Town Attorney about the situation.
Mr. Peck also reported the following activities:
Bear Hill Road needs more surfacing material, and there is a culvert on Cemetery Street that is undermined and needs to be repaired. Mr. LaRocque inquired about gravel and sand supplies, along with budget status. Current amounts are: Gravel – $3,340.62; Sand – $60,000.00; Road Reconstruction – $34,880.31. The Crew is currently hauling sand from a local supplier. Ms. Peterson noted that the Town will be eligible for further grant reimbursements in the next fiscal year.
There is also a long-term issue with a degrading culvert on Bear Hill Road; when Mr. Bump is visiting, he will review the culvert and offer suggestions for replacement. That issue is part of a State grant, as is reconstruction work along Taylor Hill Road. Ms. Peterson would like to get confirmation on plans for the projects from AoT.
Mr. Peck has been discussing a potential plan with Keith Sprague to obtain sand; Mr. Sprague may have a site that could be opened up as a sand pit. That would be subject to cost analysis for opening and operating the site. Mr. Benson said that the site would be subject to VT Agency of Natural Resources regulation, and that Mr. Sprague (and possibly the Town) would have to develop site plans and project descriptions. Ms. Peterson suggested that Mr. Peck and Mr. Sprague consult with the Two Rivers-Ottauquechee Regional Commission about the proposal. The location would be near the second branch of the White River in the East Brookfield valley. Mr. LaRocque noted that the site could offer relatively easy materials transport.
All Road Crew members have completed State-mandated COVID-19 training. Due to high demand, Mr. Peck is having some problems getting cleaning supplies. He will continue checking local sources. In the meantime: he has some masks, and the Crew is practicing social distancing.
E. New Business
1. Gillespie Fuels Contract: Gillespie submitted 3 sets of proposed agreements for providing propane and heating fuel for Brookfield Town buildings. After review and discussion, the consensus was that the Fixed Plan (Option 2) offered in each contract appeared to be the best deal for the Town’s purposes. On motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 3-0-0 to approved signing the contracts, using Option 2. Ms. Peterson observed that fuel usage at the Town Offices seemed to be high; the main culprit appears to be the dated insulation used in the aging building.

2. Town Garage Committee: the Board discussed potential candidates for the committee. Several people have expressed interest, and Board members will follow up. In addition, it would probably be wise to include a member from the Road Crew and one of the Town’s financial personnel.

Mr. Benson said that he had contacted several banks about potential financing scenarios. As an example, he requested rates on approximate financing of $1 million over a 30 year period. The Town would need to consider several factors including initial costs, subsequent fees, and interest rates (including adjustable rates). This information will also be essential for the committee’s review.

Mr. Benson mentioned that he had contacted Connor Construction, which had prepared several versions of plans for the garage project. Connor has not requested payment for the work they’ve already done; Mr. Benson indicated that they are interested in the construction phase of the project, which would be paid.

F. Old Business

1. Cemetery Mowing: On motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 3-0-0 to approve the hiring of Joseph Magnan (Kirkyard Service) for the annual contract for mowing at the Town Cemeteries.

2. Cemetery Sexton: On motion of Mr. LaRocque, Mr. Kimmel second, the Board voted 3-0-0 to approve the hiring of Joseph Magnan (Kirkyard Service) for the annual contract for Town Cemeteries Sexton services.

G. Approve Selecboard Meeting Minutes: Mr. Benson made a motion to approve the Meeting Minutes of April 27, 2020; Mr. LaRocque second. Mr. Benson asked for discussion (none): 3-0-0.

H. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $12,759.36 with large bills that include: BCBS VT (Health Insurance): $4,500.65; White River Valley Ambulance (May Ambulance): $3,425.00; Orange County Sheriff Department (Sheriff): $1,551.00. Mr. Benson second. Mr. Benson asked for discussion (none): 3-0-0.

I. Other Proper Business: Employee Performance Review. On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to go into Executive Session at 7:43 p.m., for a personnel discussion. The Board exited the session at 8:25 p.m.

J. Mr. Kimmel made a motion to adjourn at 8:28 p.m., Mr. LaRocque second: 3-0-0.

May 112020
 

Town of Brookfield
Selectboard Meeting
April 27, 2020 at 6:20 P.M.
Town Clerk’s Office & Remote Locations
Draft Minutes

Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Kasey Peterson (Administrative Assistant), Jeff Marshall, Nina Gaby, Jeff Doerfer

A. Call to Order – 6:21 p.m.: Mr. Benson offered initial comments about the change in Board meeting format, based on introduction of teleconferencing technology.

B. Adjustments to Agenda – if Ray Peck (Road Crew Foreman) is able to join the teleconference, the agenda may be adjusted to fit him in.

C. Public Comment: Mr. Marshall reported that the State recently reopened the Floating Bridge, and Sunset Pond was restocked just prior to that. As a result, there are a lot of vehicles and people in the bridge area. However, the crowds are causing concerns about traffic, parking, and the emerging issue of compliance with COVID-19 prevention measures (such as social distancing and face masks). Mr. Marshall noted that he already has had to put up a sawhorse and “No Parking” signs along the front of his property, which borders the pond. He also observed people wandering and “relieving themselves” around the parking area on the West side of the bridge. Mr. Marshall contacted the Orange County Sheriff’s Department and VT State Police, asking them to help monitor activities at the bridge. Mr. Benson said that he will also follow up with OCSD and State Police.
Ms. Peterson will contact the company that provides the portable toilet on the West side of the bridge.
Ms. Gaby confirmed that she had seen the same problematic activities around the bridge, adding that sometimes people start arriving around 5:00 a.m. She also wondered whether economic circumstances were spurring the increased fishing.
Mr. Benson noted that the Town’s right-of-way is 3 rods (49.5 feet), which includes the travel-way for vehicles. He added that vehicles should be parked with all wheels outside of the travel-way. The State would be involved with determining compliance within the VT Route 65 sector, which includes the Floating Bridge itself. The Town does maintenance along VT 65, under a contract with the State.
D. Highway Report:
Mr. Kimmel reported that Road Crew will be undergoing COVID-19 training, in compliance with current VT emergency guidelines.
Mr. Benson commented that the Board needs to confirm the status of Vermont Agency of Transportation and Two Rivers-Ottauquechee Regional Commission grants: Ms. Peterson said that she would follow up, noting that projects on the Ridge Road and Bear Hill are dragging on. Mr. Benson observed that project delays would also affect the Crew’s upcoming schedule. Mr. LaRocque also mentioned there are grant-related projects ongoing on East Hill and Taylor Hill Road, which are supposed to be completed by June 30, 2020.
E. New Business
1. TRORC Transportation Advisory Committee Representative(s): On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve the appointment of Jon Binhammer as Brookfield’s representative to the Committee, with Gwynn Zakov as alternate.

2. Cemetery Maintenance Bids – Mowing and Sexton Services: Ms. Peterson reported that the mowing contract has already expired, and that the Sexton contract ends on June 30. Two sets of bids were submitted for the next round of contracts. Ms. Peterson will follow up with the bidders to request references.

3. Extension for Submission of Grand List: the VT Department of Taxes sent a notice providing that:
Due to the COVID-19 impacts on operations, an extension of all towns to August 15, 2020, is hereby granted and applies to all acts mentioned in 12 V.S.A. §4341. The requirements of 32 V.S.A. §5404(b) for transmission to the Director of the Division of Property Valuation and Review (PVR) are also extended to September 15, 2020. The electronic grand list and 411 must be transmitted to the Director on or before this date.

On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 approving the extension for the 2020 grand list filing. Mr. Benson signed the request form on behalf of the Board.

F. Old Business

1. Tax Date Change – Interest on Delinquent Payments: on motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 3-0-0 to approve an interest rate on delinquent tax payments of 1 percent for the first 3 months after June 20, 2020, and then 1.5 percent for the remainder of the delinquency. Teresa Godfrey, the Town’s Delinquent Tax Collector, reported that she is foregoing the 8% delinquent tax penalty for this year.

2. Tatro Permit – Morgan Horse Race Date Change: on motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 3-0-0 to approve Mr. Tatro’s request to shift the race date from May 30, 2020 to August 29, 2020. The Public Assemblage Permit already submitted for the event is amended accordingly.

G. Approve Selectboard Meeting Minutes: Mr. LaRocque made a motion to approve the Meeting Minutes of April 13, 2020; Mr. Benson second. Mr. Benson asked for discussion (none): 3-0-0.

H. Payroll/AP Warrants: Mr. LaRoacque made a motion to pay the warrants totaling $4,204.01 with large bills that include: Harmony Electric PC (Town Garage lighting): $2,904.43; VLCT/PACIF (Workman’s Comp. Adjustment): $1.022.00. Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.

I. Other Proper Business: (None)

J. Mr. Kimmel made a motion to adjourn at 7:36 p.m., Mr. Benson second: 3-0-0.

May 072020
 

Town of Brookfield Selectboard
NOTICE AND AGENDA FOR REMOTE MEETING

The Selectboard for the Town of Brookfield will meet remotely by electronic means on
11 May 2020 at 6:20 PM

Information on how to access the remote meeting:

By telephone: Dial 1-952-206-4916. When prompted enter the meeting ID: 881559

Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to Kasey Peterson at Admin@brookfieldvt.org

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report
1. Loader
2. Grading
3. Performance Review – Ray Peck

E. New Business
1. Gillespie Fuel Contracts
2. Town Garage Committee

F. Old Business
1. Cemetery Mowing
2. Cemetery Sexton

G. Approve Minutes from the 27 April 2020 Meeting

H. Payroll and AP Warrants

I. Adjournment

Apr 232020
 

Town of Brookfield
Selectboard
NOTICE AND AGENDA FOR REMOTE MEETING

The Selectboard for the Town of Brookfield will meet remotely by electronic means on
27 April 2020 at 6:20 PM

Information on how to access the remote meeting:

By telephone: Dial 1-952-206-4916. When prompted enter the meeting ID: 881559

Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to Kasey Peterson at Admin@brookfieldvt.org

 

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

E. New Business
1. TRORC Transportation Advisory Committee Rep
2. Cemetery Maintenance Bids – Mowing and Sexton Services
3. Extension for Submission of Grand List

F. Old Business
1. Tax Date Change – Interest on Delinquent Payments
2. Tatro Permit – Morgan Horse Race date change – 29 August 2020

G. Approve Minutes from the 13 April 2020 Meeting

H. Payroll and AP Warrants

I. Adjournment

Apr 162020
 

Town of Brookfield
Selectboard Meeting
April 13, 2020 at 6:20 P.M.
Town Clerk’s Office
Draft Minutes

Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Kasey Peterson (Administrative Assistant), Ray Peck (Road Crew Foreman), Tim Caulfield

1. Call to Order – 6:20 p.m.: Mr. Benson offered some initial comments about the change in Board meeting format, based on introduction of teleconferencing technology.

2. Adjustments to Agenda – none.

3. Public Comment: Mr. Caulfield requested funding help on behalf of the Randolph Area Mutual Aid Network that has formed in response to the COVID-19 crisis. RAMAN also requested permission to post notices in Brookfield about its activities and resources, along with seeking $82.00 in funds to pay for Brookfield’s pro rata share of the postage for sending an informational postcard to all residents in Brookfield/Randolph/Braintree/East Granville. The Board determined that the funding could come from the Town’s existing budget for postage expenses. On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve both the request for posting notices and the funding.

4. Highway Report
A) Highway Department Status – Mr. Peck reported on various items:
• Following the rain showers during the day, the Road Crew will head out tomorrow to do some grading
• There are grant-related projects ongoing on East Hill and Taylor Hill Road, which will need about $15,000 worth of culverts. Both projects are supposed to be completed by June 30, 2020. Mr. Benson inquired whether the deadline(s) might be extended due to the ongoing COVID-19 emergency; Mrs. Peterson will verify with the appropriate agencies.
• The Crew usually starts hauling and storing winter sand supplies at this time of year. Mr. Peck said that he hadn’t heard yet from Hebert Construction about scheduling. The cost for the sand supply is in the $50,000 to $60,000 range. The Board discussed the current budget status, including concerns about cash flow; non-essential items can be deferred, but the Town should try to get the sand supply resolved within 3-4 weeks. Additional delay would further complicate the Road Crew’s project schedule.
• Town trucks are due for seasonal tire-changeover, which could be up to 25 tires. The Crew will need to prioritize safety measures (including proper numbers of workers for various projects), while trying to comply with the evolving state guidance and limitations issued for Road Crew activities.
• Mr. Benson also recommended that the Crew take care of vehicle maintenance issues for now, so that the equipment will be ready to go for both immediate problems and more extensive operation once state of emergency restrictions are reduced and/or lifted.
B) New Loader Order – Will remain on hold until the Town budget and cash flow status is clarified.

5. New Business:
A) Tax Date – On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve shifting the due date for the current 2nd Payment of Property Taxes from May 2, 2020 to June 20, 2020.
B) Forest Fire Warden – On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve the appointment of Jeff Brassard to the position of Forest Fire Warden for the Town of Brookfield.
C) Resolution Regarding Accounts Payable – On motion of Mr. LaRocque, Mr. Kimmel second, the Board voted 3-0-0 to authorize Mr. LaRocque to review and approve payments for Accounts Payable on behalf of the Brookfield Selectboard; the authorization to continue until termination of the on-going state of emergency by the State of Vermont.

6. Old Business:
A) Brookfield Conservation Commission Request for Funds – On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to approve a grant in the amount of $4,000 to the Nature Conservancy for the acquisition of a Grant of Development Rights, Conservation Restrictions and Public Access Easement on 60 acres of the Taplin tract. On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to authorize Mr. Kimmel to sign the grant agreement on behalf of the Brookfield Selectboard.
B) Local Emergency Management Plan – On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve updates/revisions to the LEMP.

7. Approve Selectboard Meeting Minutes –

• March 23, 2020 Board meeting: Mr. Kimmel made a motion to approve the Meeting Minutes of March 23, 2020; Mr. Benson second. Mr. Benson asked for discussion (none): 3-0-0.
• March 9, 2020 Board meeting: Mr. Benson made a motion to approve an amendment to the Meeting Minutes of March 9, 2020 to address a potential conflict of interest identified in the proposed Town of Brookfield/Nature Conservancy grant agreement; Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.

8. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $17,941.17 with large bills that include: White River Valley Ambulance (ambulance services): 3,425.00; R.E. Tucker (gravel): $3,391.50; NORTRAX Inc. (equipment parts/service): $2,941.57. Mr. Benson seconded. Mr. Benson asked for discussion (none): 3-0-0.

9. Other Proper Business: (None)

10. Mr. Kimmel made a motion to adjourn at 7:14 p.m., Mr. LaRocque seconded. 3-0-0.

Apr 092020
 

INFORMATIONAL HANDOUT FOR REMOTE MEETINGS

 

Remote Public Meetings

All public body meetings for the Town of Brookfield will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.

Accessing a Meeting

Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.

Participation

All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.

Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.

Please review the following guidelines:

The Chair will invite comment:

  • during the time designated on the agenda for public comment;
  • after the public body discusses each agenda item;
  • before the public body takes action;
  • during any open public comment period, if applicable; and
  • other times as determined by the public body.
  • When a participant/attendee is unmuted, they must state their name before commenting.

If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.

When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.

Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.

 

To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/.