Kasey Peterson

May 312018
 

Town of Brookfield

Selectboard Meeting

May 28, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair) Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Connie Karal

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – (none)

 

  1. Public Comment:

Ms. Karal raised concerns about problems with dust accumulation in the Pond Village area, due to dry conditions on the unpaved portion of Route 65 through the village and the relatively high volume of traffic, including farm and other equipment trucks along with vehicles commuting on a main travel artery in Town. The resulting dust tends to coat houses, trees, and virtually everything else in the village. In addition, the dust poses a problem for residents with health and/or breathing issues in the area. Mr. Benson noted that the VT Agency of Transportation hasn’t yet signed off on acknowledgement that their work on Rt. 65 is completed. Mr. Peck reported that he had spoken with the State District Engineer such that the Road Crew can apply chloride to reduce the problem, and can bill AoT subsequently accordingly.

  1. New Business:

 

  1. Highway Department:

 

  1. Route 65: covered above.

 

  1. Personnel:

 

  • Performance Review: Mr. Peck will prepare the employee’s review and submit it for the Selectboard’s approval at the next meeting.

 

  • Insurance Invoice: Mr. Haggett made a motion that the Board go into Executive Session at 6:41 p.m., Mr. Kimmel seconded: 3-0-0. The Board returned at 6:55 p.m., with instructions to Administrative Assistant Kasey Peterson to pay the invoice and post it to the Highway Department’s Safety Account in the 2017/2018 budget.

 

  1. Grants-in-Aid: Two Rivers-Ottauquechee Regional Commission sent information and an application for the Municipal Roads Grant-in-Aid Program for 2017, which is offered in conjunction with the VT Department of Environmental Conservation The program is intended to “provide funding for municipalities to implement best management practices (BMPs) on municipal roads in compliance with the DEC Municipal Roads General Permit (MRGP).” On motion of Mr. Haggett, Mr. Kimmel second, the Board voted 3-0-0 to approve submitting the application (with the help of Mr. Peck and Ms. Peterson).
  2. Access Permit – Childs/Donner: Daniel Childs and Marda Donner requested a permit to add an access to their property at 1148 Kibbee Road. On motion of Mr. Benson, Mr. Haggett second, the Board voted 3-0-0 to approve the permit.
  3. Conduit under East Street: Eustis Cable (355 East Street) and ECFiber seek Town permission to run a cable/conduit under East Street to access a proposed equipment installation at the Eustis site. Mr. Benson suggested that two options be offered to the companies: either they can directional drill at least four feet below the road for the installation, or the Town Road Crew can prepare a trench. If the Town does the work, the Road Crew should be reimbursed. Mr. Benson recommended directional drilling, which might be less likely to disturb the road. Mr. Benson will convey these options to the Town’s ECFiber representative. In addition, warning tape and signage should be placed in preparation for the work.
  4. Budget Information for the State: the State has requested a detailed listing regarding the Town’s annual Highway Budget. Mr. Benson is continuing to prepare the paperwork.
  5. Mailboxes on Route 65: Mr. Peck reported that a part-time resident on Rt. 65 complained that a pair of mailboxes were damaged during the Town’s winter snowplow operations. While Mr. Peck expressed some doubt based on the setback of the boxes, the Board suggested that he assess the claim and go ahead with whatever repairs he deemed necessary.

 

  1. Security Camera: Ms. Peterson had reported to the Board about a new security camera that was recently installed at the Town Offices. The system allows for alerts and monitoring, with access from remote locations. The Board was unclear as to the recording capabilities of the camera, and requested further information including annual fees that might apply. The Board will also review potential upgrades to the systems at the Town Garage, with Mr. Peck’s and Ms. Peterson’s recommendations.

 

  1. Washington Electric Permit: WEPCO seeks a permit to do line work along an approximately 0.25 mile section of Eagle Peak Road. On motion of Mr. Kimmel, Mr. Haggett second, the Board voted 3-0-0 to approve the proposal with conditions relating to tree removal and subsequent Town activities in the Town’s Right-of-Way.

 

  1. Other Highway Issues: the Board and Mr. Peck discussed priority projects in preparation for the close of the FY 2017/2018 budget year on June 30. At this point, approximately $90,000 remains available in the Highway Budget. Mr. Peck suggested the following items for consideration:

 

  • Repair/replacement of brakes on the backhoe.
  • Bridge repairs.
  • Updating Town speed signs and replacement of road name signs.
  • Repair and paving of Brookfield’s portion of the Chelsea Mountain Road.
  • Culvert and drainage work on East Hill Road.
  • Culvert repair/replacement on Blodgett Road.
  • Fuel purchases.

 

Mr. Peck reviewed potential costs for each item; he will follow up with Ms. Peterson, clarify estimates, determine which project costs are feasible, and coordinate with the Board accordingly.

 

  1. Old Business:

 

  1. Approve Minutes of May 14 meeting: Mr. Kimmel made a motion to approve the minutes; Mr. Haggett seconded: 3-0-0.

 

  1. Drug and Alcohol Policy: Mr. Kimmel reported that he had reviewed the VLCT model version, made adjustments to reference the Town and relevant personnel, and would provide Board members with the most recent version. As there are several additional issues that VLCT recommends the Town consider, it might be best to call a Special Meeting of the Selectboard limited to a working session on the draft policy.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $8,635.22. Large bills include White River Valley Ambulance: $3,425.00 (ambulance services); Barre City Treasurer (ambulance dispatch): $1,895.08; Vermont State Treasurer (dog licenses): $780.00. Mr. Kimmel seconded: 3-0-0.

 

  1. Other Proper Business:

 

  • Trash and sanitary issue at Ridge Road residence: the Board will follow up with the Agency of Natural Resources regarding response to the problem.
  • The Brookfield Historical Society has proposed placement of a memorial bench (commemorating Jackie Wilder) on Town property. The Board suggested BHS consult with Mr. Peck to see how the Town could help with the proposal.

 

  1.       Mr. Haggett made a motion to adjourn at 8:18 p.m., Mr. Kimmel seconded: 3-0-0.
May 292018
 

The Brookfield Highway Dept will be replacing culverts and lining ditches on East Hill Road June 4 through June 14. One lane traffic and intermittent road closures will be unavoidable. Travelers should expect delays and are encouraged to find alternate routes when possible.

May 242018
 

Town of Brookfield
Selectboard Meeting
May 14, 2018 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: Cory Haggett (Acting Chair), Jeff Kimmel, Dawn Conant, Lew Stowell (PSAC), Stuart Edson (PSAC), Gwynn Zakov

1. Call to Order – 6:37 p.m., Mr. Haggett agreed to perform acting Selectboard Chair duties.

2. Adjustments to Agenda – Mr. Stowell and Mr. Edson (Public Safety Advisory Committee) first.

3. Public Comment

• Mr. Stowell reported that he had inquired with the owners of a property abutting the Town Clerk’s Office about the possibility of arranging a lot line adjustment as means to enlarge the parking area available at the TC Office. The owners were willing to discuss the issue. In addition, Road Crew Foreman Ray Peck will be consulted about potential measurements and the feasibility of pursuing the project.
• The Pond Village area needs new signs in appropriate spots to indicate the revised speed limit of 25 mph.
• Selectboard Chair Mr. Benson had contacted OCSD Sheriff Bill Bohnyak regarding a Stone Road property with vehicles encroaching on the right-of-way. The Town needs to determine where the proper center line of the pertinent road section is, along with the boundaries of the RoW. The current travel portion is very narrow and sometimes presents a hazard for two-car travel. Other issues include whether the road has shifted over time, whether the Road Crew needs to do remedial work on the western portion, and what state requirements are.
• The PSAC would like a chance to review the upcoming annual contract with the Sheriff’s Department before it is finalized by the Selectboard. Issues include: more specific times when OCSD services are available (spring/summer/fall when busiest), not just in winter; and more patrols on other Brookfield roads that have high traffic as well. Mr. Kimmel asked the PSAC to suggest a list of roads they would like to see prioritized. Mr. Haggett asked does the Town get billed if OCSD gets called out to another event while patrolling our roads, which appears to be true.
• Would like to have more State Police coverage without having to have a contract. Their contracts are more expensive and right now not the way to go.
• Orange County Sherriff Department (OCSD) has put up a speed cart on Stone Road, but the speed limit sign in the area (35 mph) doesn’t conform to the 25 mph limit identified for the area.
• The Town needs to add new speed signs and replace outdated/damaged ones along Stone Road, including “Reduced Speed Ahead” signs. This would require the Road Crew to install about six 35 MPH signs and two 25 MPH signs. The Board members agreed that it would be appropriate for the Crew to get started on the project, and Mr. Haggett will pass along the request to Mr. Peck.
4. New Business:

A. Highway: (Mr. Peck did not attend this evening.)

1. Conduit under East Street: Mr. Haggett made a motion to table until the next meeting; Mr. Kimmel seconded: 2-0-0.

2. Personnel

• Performance Review: Mr. Haggett made a motion to table the review for a Road Crew employee until the next meeting (following a consult with Mr. Peck); Mr. Kimmel seconded: 2-0-0.

• Insurance Invoice: Mr. Haggett and Mr. Kimmel went into Executive Session at 7:15 p.m. to discuss, returning at 7:25 p.m.

B. Planning Commission Appointment – Gwynn Zakov

• Gwynn Zakov was in attendance and gave a brief description of her experience. She moved to Brookfield last year and has spent 11 years on the Barre City Development Review Board and Zoning Administration before that. She is also an attorney for the VT League of Cities and Towns.
• Mr. Kimmel made a motion to approve Ms. Zakov being appointed to the Planning Commission; Mr. Haggett seconded: 2-0-0.

C. Washington Electric Permit

• Mr. Kimmel made a motion to table this until we can get more details and Mr. Benson is attending; Mr. Haggett seconded: 2-0-0.

D. Addition of a garbage can on west end of the Floating Bridge

• Mr. Kimmel noted that it will add to the Town’s cost for garbage/recycle removal.
• Mr. Haggett commented that we would need to make sure it is secure, so as not to have it become a “traveling” trash can. He will ask Mr. Peck to put in posts for it.
• Mr. Kimmel made a motion to approve the addition of a garbage and recycling can at the west end of the bridge dependent upon it being secured; Mr. Haggett seconded: 2-0-0.

E. Painting Contract
• The Selectboard received two bids.
• Mr. Haggett made a motion that the Board approve the painting contract with Stan Wheeler for $4,500 according to the contract, pending proof of insurance from Mr. Wheeler; Mr. Kimmel seconded: 2-0-0. The Board noted that invoices must be submitted by June 23 for payment by June 30th.

5. Old Business:

A. Approve Minutes of March 26 meeting: Mr. Haggett made a motion to approve the March 26 minutes; Mr. Kimmel seconded: 2-0-0.

B. Approve Minutes of April 9 meeting: Mr. Haggett made a motion to approve the April 9 minutes, Mr. Kimmel seconded: 2-0-0.

C. Approve Minutes of April 23 meeting: Mr. Haggett made a motion to approve the April 23 minutes; Mr. Kimmel seconded: 2-0-0.

D. Approve Minutes of April 2 Special meeting: Mr. Haggett made a motion to approve the minutes from the special meeting on April 2; Mr. Kimmel seconded: 2-0-0.

E. I-9s: Administrative Assistant Kasey Peterson still needs payroll documents from a couple of Town employees; they will be contacted and encouraged to provide the information as soon as possible.

F. Drug and Alcohol Policy: deferred until the next meeting.

6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $14,024.51. Large bills include BCBS (health care): $3,759.60; McCullough Crushing (gravel): $3,293.50; Pike (gravel): $2,600.01. Mr. Kimmel seconded: 2-0-0.

7. Other Proper Business: Trash and sanitary issue at Ridge Road residence: the Town sent the owner a warning notice via certified return receipt. The Town will monitor the response and follow up as necessary.

8. Mr. Kimmel made a motion to adjourn at 7:38 p.m., Mr. Haggett seconded: 2-0-0.

May 102018
 

Town of Brookfield

Selectboard Meeting

April 23, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Heb and Sandy Cutler, Stan Wheeler

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – Mr. and Ms. Cutler first (as Public Comment), Mr. Wheeler next (regarding Town Offices painting/repair).

 

  1. Public Comment:

 

Mr. and Ms. Cutler, residents on Ferris Road, inquired about the Town Road Crew’s operations in the Ferris Road/Halfway Brook Road area. In particular, they were concerned about snow removal activities, the use of a turnaround near their residence, and whether Brookfield or Randolph were responsible for clearing the roads. Mr. Benson commented that a new employee may have used the Cutlers’ driveway as a turnaround, but that would be corrected. As for road clearing, the Cutlers had thought that Randolph seemed to do more coverage in the area, and that it also seemed that the two Towns had a system of “first to arrive, first to plow.” Mr. Peck said that if the Brookfield Crew sees that the area needs clearing, they will continue past the Town Line; he will remind the Crew as preparation begins for the next Winter plowing season.

 

The Cutlers also mentioned that it appears one of their neighbors has a burn pile going. Mr. Benson said that he would get in touch with Fire Warden Jeff Brassard to follow up.

 

  1. Old Business: Painting the Town Office Building

 

Mr. Wheeler discussed his interested in offering a bid for TO work, and had some questions regarding the offer. He asked whether the Town would be willing to authorize the pre-buy of paint and materials prior to the work. Mr. Benson indicated that this would be acceptable, and that all invoices relating to the project would need to be submitted by June 25 and paid by June 30 (the end of FY 2017/2018). Mr. Wheeler said he had discussed the project with Town Clerk Teresa Godfrey and previewed the building: there would likely be clapboard repairs and spot-painting of rusty nailheads, along with moisture damage repair. He will submit his bid quickly. Mr. Benson noted that the Town has received one bid, so far.

 

  1. New Business:

 

  1. Highway:
  • Forms TA-65 and TA-66 for Northfield Road Repair/Paving projects: The Town is requesting reimbursement from the Vermont Agency of Transportation and FEMA for paving and repair projects on Northfield Road. Mr. Haggett made a motion that the Board approve and submit the requests pending Mr. Peck and Administrative Assistant Kasey Peterson verifying the numbers and associated information, Mr. Kimmel second; 3-0-0.
  • Peck reviewed the current Highway Budget and reported that the following projects/costs would be pursued before the end of the fiscal year:
  • The crew will be continuing with erosion control work on East Hill, which will include placement of $6,000 of stone. There is the potential for partial reimbursement through TRORC. Stanley Wheatley would be hired to do excavator work.
  • While $4,500 remains in the budget for bridge work, Mr. Benson recommended delaying the work until after July 1.
  • MSHA/OSHA certification classes are coming up, which all four crew members should attend at a total cost of $200.

The Selectboard will continue review and monitoring of the budget as the Town proceeds towards the end of FY 2017/2018. This will include working with Ms. Godfrey and Ms. Peterson to verify account balances and clarify income, expenditures, and reimbursements that may overlap budget years.

  • Peck reported fewer complaints about conditions in the Taylor Hill Road area; he had inspected the area and noted that the road was slowly drying out and improving. In a related matter, a resident located near the intersection of Taylor Hill and Hopkins Roads had inquired about improved plowing and access to the camp; as the camp is physically located in Chelsea, the Board recommended that the owner address concerns to the appropriate officials in Chelsea.
  • Peck observed that the state and local media have reported the looming invasion of the emerald ash borer, with likelihood of widespread damage to ash trees. The Town will have to monitor the problem and work with state, regional, and county authorities to develop a response.

 

  1. Personnel: the Board is continuing review of a proposed Drug and Alcohol Policy.

 

  1. Old Business:

 

  1. Approve Minutes of April 9, 2018 SB Meeting: deferred.
  2. Town Office Painting: addressed previously.

 

  1. Payroll/AP Warrants: Haggett made a motion to pay the warrants totaling $11,492.05. Large bills include White River Valley Ambulance: $3,425.00; Pike (gravel): $1,620.30; Pike (gravel): $624.96; Mr. Kimmel seconded. 3-0-0.

 

  1. Other Proper Business: none.

 

  1. Mr. Kimmel made a motion to adjourn at 8:17 p.m., Mr. Haggett seconded: 3-0-0.

 

May 082018
 

Town of Brookfield

Selectboard Meeting

April 9, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Dawn Conant, Jon Binhammer, Susan Shea

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – Mr. Binhammer and Ms. Shea to present first.

 

  1. Public Comment – No public attended meeting.

 

  1. New Business:

 

  1. Binhammer and Ms. Shea: Conservation Commission

 

  • Several people have expressed interest in participating in the creation of a Conservation Commission in Brookfield. There are at least 5 committed with a possibility of 7 members.
  • Benson asked if they would be coordinating with the Town Planning Commission: Mr. Binhammer reported that the PC had voted to support formation of a Conservation Commission.
  • The Board and potential Conservation Commission members will need to review the Town Plan and Town budget to see what resources are available and possible activities the Commission can undertake. Presumably the CC would serve in an advisory capacity to the Selectboard.
  • Kimmel has reviewed Vermont League of Cities and Towns materials, and will contact the state Secretary of State’s office on the procedures for establishing the new Commission. One of the issues is whether the Board can approve the creation of a CC or does it need to be done through the Warning and Town Meeting procedure. Another possibility would be for the Board to approve the provisional creation of a CC, and then follow up with formal ratification at Town Meeting 2019.
  • Haggett made a motion that the Selectboard vote to authorize Mr. Binhammer and Ms. Shea to initiate creation of the proposed advisory Committee, and depending on state requirements, submit an article for Town Meeting Warning subsequently should that be deemed necessary; Mr. Kimmel seconded: 3-0-0.
  • Binhammer said the Board would need to appoint members and they could work on establishing formal charter/bylaws etc. Mr. Benson asked how many members they would want: Mr. Binhammer responded they are considering 7 members, but they now have time to do more research and get the process started.

 

  1. Highway Department:

 

  1. Personnel: the Board and Administrative Assistant Kasey Peterson are looking into updating the job description for the Town Road Crew Foreman’s job/responsibilities. Board members will review draft materials and continue the discussion at the next meeting.

 

  1. Pike Construction bid for East Randolph Road (Chelsea Mt. Road): Mr. Peck received a bid proposal from Pike for $90,000. He noted that last year’s quote was less. Mr. Peck will also look into seeing if grant money is available for the project, which the Board authorized him to pursue. Mr Peck also suggested the reuse of existing material for the project as the segment is only 0.5 mile.

 

  1. Other
  • Peck asked about the budget’s status for the remainder of the fiscal year. He noted that there have been several “mud seasons” this year resulting in the Road Crew using a lot of material. Mr. Benson advised that the Town would have to try to be frugal with what we have left, as the season could go awhile, but we do have a rainy day fund we could use this year and put back into it when we get reimbursement from FEMA projects.
  • Dan Mason contacted the Town and asked if Taylor Hill Road could be put on a grading schedule. He has done some work with his own equipment.
  • There are also concerns with logging trucks on Taylor Hill Road. The area roads are posted with weight limits for the season. A logger asked if the Board could provide a letter granting permission for log removal during the Spring; the Board is not comfortable with this and Mr. Haggett will call and let the logger know of the decision.
  • Kimmel will ask Town Treasurer Teresa Godfrey where we stand on the Highway Department budget for this year.
  • Haggett mentioned that Ridge Road had been undergoing further finish work.
  • Peck asked if there is a survey map showing where the pins are on the Town Garage property, as the stakes are gone and he would like to know the locations. There is a map, which should be available in the Town Clerk’s Office. Mr. Benson also asked Mr. Peck for recommendations on improving the at the garage site.

 

  1. Drug and Alcohol Policy: the Board needs to review and comment on the proposed draft for discussion at the next meeting.
  2. TRORC Letter: Brookfield needs an Advisor/Representative on the TAC Committee. They have 6 meetings a year, on Thursdays during the day, which can make it hard for some. Mr. Benson asked Mr. Binhammer, but he declined as he is already the Town representative to TRORC and attending meetings twice a month would not work. Mr. Benson suggested that Mr. Peck or another Road Crew employee might be an appropriate for the TAC meetings.

 

  1. Old Business:

 

  1. Approve Minutes of March 26 Selectboard meeting.
  • Tabled until the next meeting.
  • Haggett made a motion to approve the minutes from the Special Meeting on April 2, 2018, Mr. Kimmel seconded: 3-0-0.

 

  1. Town Offices Security System: the Board is not ready to approve the proposal submitted by Vermont Security. In the meantime, Mr. Benson will inquire with Harmony Electric about the potential cost of installing motion detection lights on the outside of the Town Offices.

 

  1. Payroll/AP Warrants: Kimmel made a motion to pay the warrants totaling $10,870.92. Large bills include Pike (gravel): $4,078.01; Pike (gravel): $2,254.59; Barre City Treasurer (Dispatch Services): $1,895.08. Mr. Haggett seconded. 3-0-0.

 

  1. Other Proper Business:

 

  • Continuing discussion about an ongoing issue with trash accumulating at a property on the Ridge Road. The Board will consult with Health Officer Starr Strong, and determine what steps the Town might take to address the issue.

 

  1.       Mr. Kimmel made a motion to adjourn at 8:03 p.m., Mr. Haggett seconded: 3-0-0.

 

May 082018
 

Town of Brookfield

Selectboard Meeting

March 26, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Dawn Conant

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda –

 

  1. Public Comment – No public attended meeting.

 

  1. New Business:

 

  1. Vermont Security Proposal – Jesse Harper

 

  • Harper presented his firm’s proposal which is 4 channel unit (1 camera at Town Office) and 8 channel unit (4 cameras at Town Garage). The proposed systems would incorporate both camera and alarm systems, which would be accessible off-site through the Town’s internet service and by cell phone. The system would be relatively easy to maintain and upgrade as the need arises.
  • Peck noted that there are 4 cameras at the garage now.
  • Benson inquired about an annual fee, which Mr. Harper indicated could include several levels of coverage. Hardware, installation, and configured remote or local access are included.
  • Board members raised several questions about operation and pricing for the alarm system(s). Topics covered included: a) what activities could trigger the alarm system; b) Town Office and Town Library potential access points could be included, along with external property monitoring; c) remote arm/disarm from anywhere can be used; d) activity detection is triggered by passive infrared, not motion; e) cameras can be permanently active or placed on a timer.
  • Plan pricing options include: $35.99/monthly for land line (no text/e-mail), $44.99/monthly for cellular (with limited code access to the system), $52.99/monthly for unlimited access and more codes, which Mr. Harper noted was the most comprehensive.
  • Benson mentioned that a lot of people use the Town Office space/library for meetings etc. and the need to install a system that would efficiently handle such situations.
  • Benson asked about the life expectancy of the equipment, which Mr. Harper indicated was years and could be repaired/replace/upgraded virtually forever. Mr. Peck commented that the Town Garage’s current system was originally installed in 2010/2011.
  • Proposed price for a 2-camera system would be $5,273.
  • Benson thanked Mr. Harper for the presentation, and suggested that the Board review the proposal and consult with Town Clerk Teresa Godfrey and Administrative Assistant Kasey Peterson.

 

  1. Highway Department:

 

  1. New Truck: Mrs. Peterson has additional paperwork for the Board to review and complete before submitting for bank review. One of the long-term options offered includes a buy-back plan (which involves a trade every 7 years), which Mr. Benson suggested is worth consideration.
  2. Certificate of Highway Mileage: Mr. Kimmel will track down relevant information, including documents relating to Montgomery Road.
  3. Road and Bridge Standards: Mr. Haggett made a motion to adopt the state Road and Bridge Standards, Mr. Kimmel seconded: 3-0-0.
  4. Highway Maintenance Plan
  • Benson spoke with Rita Zeto (TRORC), who had sent materials for the Town to use in updating the plan. The plan will also need to incorporate FEMA requirements to help with funding/reimbursement with the agencies. Ms. Zeto will meet with Mr. Peck after mud season to help figure out what the Town can do to comply with state and federal requirements.
  • Zeto has a grant to do repairs on East Hill but has a time limit for doing the work by June 30, 2018 for $12,000.
  • Peck has another location (at an estimated cost of $10,000) in May/June for the Road Crew to repair.
  • There is another agreement pending with the state Agency of Transportation addressing Stone Road to be executed by July 1st to start (for 1 year).
  1. Town Garage Property: Mr. Benson mentioned the survey firm is ready to set pins. Mr. Peck indicated he wants to be present to see where the pins are set. Ms. Baier (adjoining landowner) is going to send paperwork so it can get signed. Mr. Benson made a motion to sign the Town of Brookfield Selectboard purchase and accompanying documents, Mr. Haggett seconded: 2-0-1.
  2. Peck said that, with regard to replacing the security system at the Town Garage, he would like to review and consider other options for systems and pricing. This might include motion detection lighting that could be completed in this fiscal year.
  3. The Road Crew has used a lot of material during the recurring mud seasons over the last few months. The Town still has sand, but the pile is frozen in places.
  4. Peck also raised the need to clear excess sand off Northfield Road. This could include renting a sweeper in the future; perhaps the Town can get one from Pickett’s or coordinate with Williamstown when they do theirs since this is such a short stretch.

 

  1. Town Meeting Minutes: Mr. Haggett made a motion to approve the Town Meeting Minutes, Mr. Kimmel seconded: 3-0-0.

 

  1. Estimate for outside lights at the Town Offices: Harmony Electric offered an estimate of $675 ($275 labor, $400 for fixtures). The new fixtures might not exactly match the existing ones, and lights with globes might pose a hazard. Mr. Kimmel made a motion to approve the Harmony Electric proposal to remove/repair the outside lights at the Town Library/Town Office, Mr. Haggett seconded: 3-0-0. The Board will also consult with Harmony about adding motion detection lighting for the rear of the building.

 

  1. Local Emergency Operations Plan: Mr. Benson made a motion to adopt the LEOP, Mr. Kimmel seconded: 3-0-0.

 

  1. Old Business: approve Minutes of March 12 meeting: Mr. Haggett made a motion to approve the March 12 Selectboard meeting minutes as amended, Mr. Kimmel seconded: 3-0-0.

 

  1. Warrants: Mr. Kimmel made a motion to pay the warrants totaling $14,596.13. Large bills include BCBSVT (health insurance): $3.759.60; Capital One (Town Report): $2,196.30; White River Valley Ambulance (March): $3,425. Mr. Benson seconded. 3-0-0.

 

  1. Other Proper Business:

 

  • Kimmel mentioned that there are two property owners on Northfield Road are considering installing solar panels on their adjoining parcels. There could be zoning issues as there are 2 parcels and 2 property owners. The contractor would like to meet with the Selectboard and discuss the proposal, and the contractor will need to review both the Town’s Development Bylaws and state laws/regulations as part of the discussion along with indicating what role the Selectboard might play.
  • Starr Strong is willing to stay on as Town Health Officer. Joy Kacik declined to be 911 coordinator as she currently lacks the time. Mr. Benson made a motion to reappoint Ms. Strong as Town Health Officer, Mr. Haggett seconded: 3-0-0. Kimmel to see if Stuart Edson willing to do 911 Coordinator, he is already doing building.

 

  1. Adjournment: Mr. Kimmel made a motion to adjourn at 8:23 p.m., Mr. Haggett seconded: 3-0-0.

 

May 082018
 

Town of Brookfield

Special Meeting

Minutes

2 April 2018

6.00 pm

 

Present: John Benson, Cory Haggett, Jeff Kimmel, Ray Peck, Kasey Peterson

  1. Call to order – 6:06 p.m.
  2. Adjustments to the Agenda – none
  3. Public Comment – none
  4. Personnel Issue – John Benson made a motion to enter executive session at 6:07 p.m., Mr. Kimmel seconded; 3-0-0. The Board came out of executive session at 7:25 p.m.
  5. Other Proper Business:
  • Peck reported that the brakes on the backhoe need to be replaced.
  • Benson asked Mr. Peck to work with Mrs. Peterson on completing FEMA-related paperwork. Once that is done, the Town should be eligible for approximately $100,000 in reimbursement.
  1.     Adjournment – on motion of Mr. Haggett, Mr. Kimmel second, the Board voted unanimously to adjourn the meeting at 7:37 p.m.
Apr 172018
 

Mountain Alliance & Casella Waste Management, Inc.
This year’s HHW Collection Events will be held on:
Saturday, May 5, 2018
From 8:00 a.m. to 1:00 p.m.
At the Closed Landfill past the Randolph Transfer Station
Saturday, July 28, 2018
From 8:00 a.m. to 1:00 p.m.
In Northfield at a location to be announced
Saturday, November 3, 2018
From 8:00 a.m. to 1:00 p.m.
At the Closed Landfill past the Randolph Transfer Station

This event is for the residents of:
Randolph, Braintree, Brookfield & Northfield

Materials Accepted at the Event:
Acids, Adhesives, Aerosols, Antifreeze, Brake Fluid, Cements, Charcoal Lighters, Chlorine,
Cleaning Fluid, Degreasers, Disinfectants, Drain Cleaners, Dry Gas, Epoxies, Dyes,
Fiberglass Resins, Flea Powders, Furniture Strippers, Hair Removers, Herbicides, Insect
Repellents, Lacquers, Lubricants, Mothballs or Flakes, Nail Polish Removers, Oven
Cleaners, Oil Based Paints, Paint Removers, Paint Thinners, Permanent Solutions,
Pesticides, Photo chemicals, Rat Poisons, Rug & Upholstery Cleaners, Rust Solvents, Wood
Preservatives, Spot Removers, Toilet Bowl Cleaners, Tub and Tile Cleaners, Turpentine,
Varnish, Weed Killers, Wood Polishes, Wood Stains, Mercury containing products.

Materials NOT Accepted at the Event:
Asbestos, Automotive Paint, Automotive and Marine Batteries, Tires, Used Oil, Explosives or
Shock-Sensitive Materials, Ammunition, Radio-Active Wastes, Pathological Wastes, Infectious
Waste, Medicines, Dioxins, Compressed Gas Cylinders, Fluorescent Light tubes, Electronic
equipment, TV’s, Computers.

If you have any questions about the event or acceptable materials
please call Denise King at Casella 802-356-9094 or 802-888-2797
Check out website: www.mtalliance.org

If you want to register with CESQG please
call Krista Gloden at Clean Harbors (860)583-8917 Ext 351

Recycle all other materials check out VTrecycles.org
If you qualify as a small quantity (CESQG) business, and wish to dispose of your hazardous waste,
arrangements for disposal and payment must be made with Clean Harbors at least seven days in
advance.

Mar 152018
 

Town of Brookfield

Selectboard Meeting

February 26, 2018 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: Cory Haggett (Acting Chair), Jeff Kimmel, Ray Peck (Road Crew Foreman), Dawn Conant, Dennis Larocque, Jon Binhammer

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – Mr. Binhammer and Mr. Larocque attending (see public comment section below).

 

  1. Public Comment

 

  • Larocque – asked about the Public Safety Advisory Committee and Extra Vehicle Parking and if that issue has been addressed/taken care of.
  • Peck said speed signage went up today and need to continue to follow up with the Orange County Sheriff. Mr. Kimmel said the Selectboard is not handing out tickets, leaving that to the Sheriff and qualified law enforcement officials to do. Mr. Haggett mentioned that John Benson (Selectboard Chair) was plannning to follow up with the Sheriff and was unsure at this time if he had.
  • Haggett suggested that Mr. Larocque attend the next Public Safety Meeting, which is being held on February 28th at 5:30 p.m.

 

  • Binhammer wanted to know if the Selectboard had looked at his proposal regarding establishing a Conservation Commission for the Town of Brookfield. He met with the Planning Commission who voted to establish the Conservation Commission.
  • Does the Selectboard need to establish the entity? Does it need to go before the voters? Mr. Kimmel needs to check the state statutes and Town charter for the information on the mechanics of establishing and operating a commission.
  • Binhammer hopes to have the Commission advise the Selectboard about conservation issues in the Town and education for managing the Town Forest and other Town properties. Brookfield has money from logging at the Town Forest which could go towards this issue.
  • Kimmel said Mr. Binhammer could raise the proposed creation of a Conservation Commission with voters at Town Meeting and see what they thought, as “other proper business” towards the end of the meeting.
  • Larocque asked if there would be any cost to the Town to establish this Conservation Commission. Mr. Binhammer said that it varies among other towns that have created such commissions and sought money through the town budget approval process. This depends on what the Town envisions the proposed Commission would do. At this time he does not envision anything needed in the short- or possible long-term.

 

  1. New Business:

 

  1. Town Budget Informational Meeting: All set for Town Meeting. Other than Mr. Binhammer’s inquiry, no other questions came up.

 

  1. Highway Department:

 

  1. Roads and Bridges Standards Certificate of Compliance: it was suggested that the item be tabled until Mr. Benson is back (at the next Selectboard meeting).

 

  1. Grant Application
  • Chelsea Mill Road – ¼ mile of paving.
  • Ray is checking potholes.
  • Ray is getting quotes – the submission is due April 15th.

 

  1. Letter from Pat Mercier
  • Received another letter from Ms. Mercier. The Selectboard has decided to schedule another site visit with her to discuss ongoing issues with the Town’s maintenance practices on her road.

 

  1. Ray Peck – Additional Highway Information

 

  • One of the trucks has a continuing problem with its fan. The truck is going to Lebanon this week to be fixed again.
  • Hoping to have a quote on March 2nd or 3rd for the new truck (as proposed in the Warning for Town Meeting). If Mr. Peck has the information ready we will be able to order it as soon as possible, as he is concerned with the time frame for truck delivery. Mr. Peck cited another town had those issues, plus we are still going to get $15,000 at trade-in time for our current truck and he wants to make sure it still is working.
  • He ordered fuel from Global for $2.28 a gallon; other quotes were for $2.33.
  • Mud Season – The Highway Department is halfway through the pile of sand/salt. Seasonal usage is looking good so far.
  • Peck asked about the property next to the Town Garage and if all is legally surveyed etc. Mr. Kimmel said the markers are there and that there should be a map/plat in the Town records describing the property.
  • Haggett asked if all the roads had been posted: Mr. Peck indicated that the Highway Department had been taking care of it.
  • Bill Grady is logging on Taylor Hill. Mr. Peck will visit with him to make sure he understands the posting rules etc.

 

  1. Repairs/Painting Town Office Building
  • We have one quote for painting.
  • The Board will ask Mrs. Peterson (Administrative Assistant) to get the RFQ distributed for potential contractors for possible siding of the building. This will include posting on the Town website and possibly in the Herald.

 

  1. Public Assemblage Permit – Randolph Area Food Shelf: regarding a fundraising walk in May. Mr. Kimmel made a motion to approve the application as presented; Mr. Haggett seconded: 2-0-0.

 

  1. Old Business:

 

  • Approve Minutes of January 8th meeting: Mr. Kimmel made a motion to approve the January 8th meeting minutes; Mr. Haggett seconded: 2-0-0.
  • Approve Minutes of February 12th meeting: table approval of February 12th minutes until next meeting.

 

  1. Warrants: Haggett made a motion to pay the warrants totaling $75,634.29. Large bills include Orange County Treasurer (annual fee): $35,164.10; VT League of Cities & Towns (annual insurance/fees): $33,572.00; Blue Cross/Blue Shield (insurance): $3,759.60; Mr. Kimmel seconded: 2-0-0.

 

  1. Other Proper Business:

 

  • Trash at the former Smith house on Ridge Road is increasing; the Town Health Officer has been unavailable, so not sure if this has been addressed yet.
  • Need to have Mrs. Peterson provide information to WRVA regarding splitting the ambulance services in the Town with Barre Town.
  • It was noted that a recent article in the Herald of Randolph reported that Randolph is considering establishing their own ambulance service. The Board will need to monitor this potential development.

 

  1.       Mr. Kimmel made a motion to adjourn at 7:26 p.m., Mr. Haggett seconded: 2-0-0.