Kasey Peterson

Nov 132019
 

Town of Brookfield

Selectboard Meeting

October 14, 2019 at 6:30 P.M.

Town Clerk’s Office

Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman); Public Present: James Godfrey, Teresa Godfrey (Town Clerk/Treasurer), Robert Godfrey, Sam Dilcer, Gene Parent, Van Parent ­­­­­­­­­­­­­­­­

1.  Call to Order – 6:30 p.m.

2.  Adjustments to Agenda – None

3.  Public Comment (included in New Business)

4.  New Business:

A. Highway

1. Horner Road Fence: Mr. Peck contacted the State Garage, and they will proceed with repairing the fence. Associated barriers and/or guard posts are the Town’s responsibility. Mr. Peck noted that the area also needs some trees to be cleared, the Town will try to clear more snow towards the end of the road, and culverts will also need to be checked and cleaned. The Town, as part of the ongoing review of traffic/road policies, will be trying to address speed and vehicle weight issues.

2. Northfield Road: TRORC placed traffic monitors on the road and will be reporting on the data collected. Appropriate signs were installed on the road, which will allow the Orange County Sheriff’s Department to conduct monitoring/enforcement activities. OCSD will also have a chance to review the TRORC data. There was continued discussion on potential approaches to vehicle regulation, including: working with the State Department of Motor Vehicles on the proper process, and limits on Town regulation of agricultural vehicles.

3. Howe Road: similar concerns were raised about traffic on Howe Road, along with the need for appropriate signs. Other issues on the road include blind corners and trees in need of trimming/removal.

4. New One-Ton Truck: Ms. Godfrey raised concerns about the purchase, including: whether the Town needed to purchase it at this time, the extent of review and testing of the vehicle, and past issues with vehicle purchases. Mr. Peck reported that, as it was a wholesale purchase, test driving was limited to the dealer’s facility grounds. Mr. Peck indicated he researched the truck and accessories; it had 30,000 miles and the frame, body, and equipment appeared to be in very good condition. He also contacted a local supplier regarding a plow/sander, which would be paid for in the next fiscal year (2020/2021).

Mr. Haggett noted that the Board directed Mr. Peck to find/research a truck for the Town; the Board agreed that Mr. Peck and Mr. Haggett have the requisite knowledge and expertise to recommend the purchase within the Town’s budgetary constraints. Mr. Peck will make arrangements to pick up the vehicle, bring it back to the Town Garage, and get it ready for the season. Ms. Godfrey can prepare the check for the final payment (at truck pick-up), and Mr. Peck will work with Administrative Assistant Kasey Peterson on registration and insurance documents.

Mr. Peck reported that the new truck is a gas truck and that the Highway Department will need to arrange for a system to track and pay for fuel purchases.

5. Fuel Policy: Ms. Peterson is looking into developing a Town policy regarding fuel (gas) purchases (such as through a bank-issued debit card). Issues will include which Road Crew members would have access to a card; keeping a log of mileage, costs, and receipts; and complying with Town Auditor standards.

6. Stone Road Site Visit: the Board is setting a tentative date of October 24, 5:00 p.m. for the visit. The Board, site surveyor, OCSD representatives, local property owner, Town Public Safety Advisory Committee, and members of the public would be invited. Public notices will be posted.

7. Equipment Grant for Hale Bale Shredder: the shredder was purchased on September 25. The Town expects to be reimbursed by the VT Agency of Transportation, with the Town paying a 10 percent share. Ms. Godfrey will be asked to verify the grant conditions.

8. Stone Road Mitigation Grant: as in the past, the Board will apply for the grant. The Board discussed the allocation of costs and reimbursement over the course of the current budget and the next fiscal year.

9. Cargill Salt Contract: the Board authorized Mr. Peck to proceed with arrangements for the contract.

B. EC Fiber Update: Mr. Childs did not attend the meeting, so the Board tabled the matter.

C. Blue Cross/Blue Shield Rate Increase: the new rate is $4,500.65, which is a 14.4% increase.

5. Old Business:

A. Personnel Policy Changes: deferred.

B. Approve Minutes of August 26, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the Meeting Minutes of August 26, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.

C. Approve Minutes of September 9, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the Meeting Minutes of September 9, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 2-0-1.

D. Approve Minutes of September 23, 2019 Selectboard meeting: Mr. Benson made a motion to approve the Meeting Minutes of September 23, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 2-0-1.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $43,336.02 with large bills that include: R.E. Tucker (gravel): $12,413.10; R.E. Tucker (gravel): $9,084.60; Champlain Valley Equipment (Bale Chopper): $6,450.00; White River Valley Ambulance (October Ambulance): $3,596.25; Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0. 

7. Other Proper Business – Town Garage renovation:

Mr. Benson will contact some architects to solicit plan and pricing proposals. The Board will then need to meet with candidate firms to review the current site dimensions and structures and discuss possible approaches. The Board needs a proposed set of numbers, based on potential levels of renovation, to present for review and vote at Town Meeting 2020. The Board has until January 2020 to prepare the proposal for the upcoming Town Meeting Warning.

The Town would like to increase the insurance assessment for the Town Garage structures. The Vermont League of Cities and Town established a value in 2018; Mr. Benson suggested that, based on the assessment, that VLCT bump it up 5% on the two buildings.

8.   Mr. Kimmel made a motion to adjourn at 8:24 p.m., Mr. Haggett second: 3-0-0.        

Nov 072019
 

Town of Brookfield

Selectboard Special Meeting

November 4, 2019 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Teresa Godfrey (Town Clerk/Treasurer)­­­­­­­­­­­­­

  1. Call to Order – 6:30 p.m.
  2. Town of Brookfield Debit Card Policy: the Board reviewed the proposed policy, including creation of a dedicated account with Bar Harbor Bank and Trust and the purpose and procedures for use of up to 4 debit cards for the Road Crew to purchase fuel, track transactions, and log additional information (name, date, truck mileage, gallons, and dollar amount). The proposed policy covers:

A. Issuance of Debit Cards

B. Use of the Debit Card

C. Cardholder Record Keeping

D. Cardholder Security

E. Cardholder Separation

In addition, the proposed policy requires participating Road Crew employees to review the policy and sign and date a “Cardholder Employee Acknowledgement” (attached to the policy).

On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve the Town of Brookfield Debit Card Policy.

3. Other reports:

Mr. Benson reported that Connor Contracting Inc. and Black River Design have submitted initial design and potential costs options regarding the Town Garage renovation project.

Ms. Godfrey reported on the progress of this season’s collection of Brookfield property taxes.

4. Mr. Benson made a motion to adjourn at 7:05 p.m., Mr. Haggett second: 3-0-0.

Oct 162019
 

Town of Brookfield
Selectboard Meeting
September 23, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson, Jeff Kimmel, Jack Zebora, Lew Stowell (Public Safety Advisory Committee), Robert Godfrey, James Godfrey, Sidney Cushing, Sidney Cushing Jr., Rob Townsend, Bill Bohnyak (OCSD Sheriff), Scott Clouatre (OCSD), Richard Pecor Jr., Gene Parent, Van Parent, Ray Peck (Road Crew Foreman)

1.  Call to Order – 6:31 p.m.; Mr. Kimmel agreed to take minutes.

2.  Adjustments to Agenda: initial items will be 4) B) Stone Road Survey and 3) Public Comment – Northfield Road discussion.

3.  Public Comment: (see below).

3. New Business

B. Stone Road Survey

At the request of the Town, Mr. Townsend conducted a survey of a portion of Stone Road including the Cushing property, and appeared at this meeting to present his findings and associated documents.

He reported that his investigation included a search of property records, including Right-of-Way records and surveys for adjoining properties. He also did an on-site search for iron and stone physical boundary markers. These items provided evidence for determining the RoW. Mr. Townsend noted that the RoW area included one iron pipe that was 6 feet off the “travel portion” on the East side of the property, and is identified on the survey document. He said the travel portion is closest to the RoW on that East side.

Mr. Cushing commented that the road has shifted over the years, that a well is now closer to the road, and that the Town has not taken action to remove encroaching ledge.

Mr. Benson said that the next step is to have Mr. Townsend return to the site and physically mark the RoW and the associated roadway and travel lane. The Board will then schedule a site visit.

Mr. Townsend noted that the travel lane is independent of the RoW, based on physical marking. Mr. Benson observed that the Town should determine both the RoW and travel lane for the sake of clarity. Mr. Townsend added that, based on his research, the travel lane is consistently within the RoW.

Mr. Benson inquired whether OCSD would have enough information to identify the travel lane. Mr. Bohnyak indicated that the issue is whether people are parking within the travel way. Mr. Cushing reported that he had placed a white barrel to discourage people from parking improperly. It also appears that Mr. Cushing’s garage is outside of the RoW.

3. Public comment – Northfield Road

Mr. Benson said that the Board has been reviewing VT statutes and rules, along with contacting relevant agencies regarding what the process is for revising, implementing, and enforcing speed limits and weight limits. Specific issues included:

Placing vehicle counting equipment on Northfield Road to help assess vehicle quantity, speed, and number of axles.

As for vehicle weight regulation, Mr. Bohnyak reported that OCSD doesn’t have scales. This would likely be an item that VT DMV would monitor. Mr. Peck inquired as to how the Town might deal with heavier vehicles (85,000+ lbs.), and would they be covered under the regulatory and permit system. Mr. J. Godfrey asked whether the Town can decline to issue permits or withdraw permits. Mr. Stowell reported that the Town should be able to pull a permit if there is a violation; Mr. Benson indicated that it isn’t clear what authority the Town has to stop vehicles. Mr. Pecor said that, when he was driving the school bus, he could be stopped from driving on Town roads during mud season. Mr. Benson said these are items the Board will need to address in working with the State to develop an acceptable system.

Ms. Parent reported that Northfield Road is now properly posted at 35 mph; this should allow OCSD to start monitoring the area. Mr. Stowell commented that positioning an OCSD speed cart at various points on the road may help drivers be more aware of the proper speed.

Mr. J Godfrey asked about repairs to Horner Road; Mr. Peck is following up with the State.

3. Public Comment – Other items

Mr. Zebora asked about what authority is exercised by the Town Conservation Commission. Mr. Kimmel said that the commission advises the Planning Commission and Selectboard. Mr. Zebora also inquired about plans for the Town Garage, and suggested that the Board look into creating a volunteer committee for the design project. Mr. Benson noted that the Board has already issued an RFP for the design/build stage. Lastly, Mr. Zebora reminded Mr. Peck about potential problems with local culverts in West Brookfield.

4. New Business

A – Flint Performance Review: the Board completed the required personnel form.

Highway Other :

Mr. Peck is researching a potential replacement for the 1-ton truck. He is looking at both diesel and gas vehicles, and will report back to the Board.

Town Garage: Kasey Peterson (Administrative Assistant) reported that there was no response to the RFP request. Mr. Benson said that he would contact additional architects for the design/build RFP, noting that the potential bid price is within the parameters of the Town’s bidding policy.

C. VLCT PACIF Building Schedule: the Board reviewed the schedule, and will follow up with PACIF about property/building valuations.

5. Old Business:

A. Approve Minutes of August 26, 2019 meeting: deferred.

B. Approve Minutes of September 9, 2019 meeting: deferred.

C. Personnel Policy Changes: deferred.

6. Payroll/ AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $31,328.12, with large bills that include McCullough Crushing (Gravel)): $6,916.00; Gorman Group LLC (Summer Calcium): $4,140.00; BCBS VT (Health Insurance): $3.934.00; Mr. Benson second: 2-0-0

7. Other Proper Business Mr. Kimmel made a motion to approve the appointment of Timothy Gershon to the Planning Commission, Mr. Benson second: 2-0-0.

8. Mr. Kimmel made a motion to adjourn at 9:00 p.m., Mr. Benson second: 2-0-0.

Oct 162019
 

Town of Brookfield
Selectboard Meeting
September 9, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: Cory Haggett, Jeff Kimmel, Lew Stowell (Public Safety Advisory Committee), Robert Godfrey, Al Wilder, Carl Bushey, Richard Pecor, Ray Peck (Road Crew Foreman)­­­­­

1.  Call to Order – 6:35 p.m.; Mr. Haggett agreed to act as Chair for the meeting, Mr. Kimmel agreed to take minutes.

2.  Adjustments to Agenda – None.

3.  Public Comment: incorporated in the general discussion regarding Highway – Excess Weight.

4.  New Business:

A. Highway

  1. Excess Weight

Mr. Stowell made an initial presentation regarding the PSAC and his own review of the State and Town attempts to regulate excess weight vehicles and their travel on local roads. He commented that he doesn’t have all the answers, but he contacted the Department of Motor Vehicles to start understanding the system. Areas covered included:

The current common vehicle weight limit identified in the Town Ordinance is 24,000 lbs. on Town roads. However, DMV and other authorities won’t enforce the limits unless/until the Town registers with the DMV system and lists weight limits for each affected road. Mr. Stowell commented that the Town will need further instruction on how to work with the system.

The Town has issued excess weight permits for years and collects administrative fees, which appears to be adequate for insurance purposes.

Mr. Stowell noted an issue with the Town attempting to actually catch vehicles (and drivers/owners) who have allegedly caused damage to the roads and right-of-ways, before any potential damages can be assessed and follow-up compensation is sought.

Public comments included concerns that vehicles over 24,000 lbs. (and continuing up to 80,000+ lbs.) were currently transiting the Town. The combination of excess weight and sheer vehicle size is a bad combination. The Town would need to widen many of the Class 3 roads to accommodate such vehicles. In addition, if speed limits aren’t clearly posted, many drivers simply assume that they can drive at the base State speed limit of 50 mph. These issues have been ongoing for many years.

Additional comments were made about the highway wear and tear created by large vehicles. This includes excess dust and damage caused by material leeching into local brooks and waterways. These problems are also affecting property values.

Mr. Peck reported that more speed limit signs will be posted around Town in the next couple of weeks.

Mr. Haggett confirmed that the signs are a priority. He also contacted the Department of Agriculture, which referred to and provided copies of several State statutes (23 VSA 1400, 23 VSA 1400a, 23 VSA 370), to indicate Town authority and limits regarding agricultural and excess weight vehicles. Mr. Haggett observed that the Town could also remove some trees in the ROW to help improve travel lanes and line-of-sight conditions.

Other questions arose over whether limiting Town roads to 24,000 lbs. would pose interstate commerce issues; whether the Town could require lead vehicles for oversize vehicles; whether the Town could restrict larger vehicles on specific portions of dirt roads (such as Pond Village).

Northfield Road will be the subject of a traffic study within a week or so.

2. Other Highway Issues

  • Mr. Wilder asked if the Town could replace the sign missing at the end of his drive. Mr. Peck said he would follow up.
  • Mr. Stowell inquired whether the survey of a portion of Stone Road had been finished. The Board hadn’t heard yet.
  • Mr. Peck reported on various Highway Department projects:
  • Taylor Hill repairs: it will take 4 days with Town trucks to get about 300 yards of material moved for the project. A local landowner at the west end is amenable to the Town also shifting some berm material for the work.
  • Mr. Peck is getting quotes for a new loader, including arranging for a “test run” of equipment.
  • The Department is stockpiling material for the upcoming Winter and mud season conditions. In addition, he is assessing the need for new tires and chains. The fueld supply is in good condition.
  • Pike Co. will be starting paving on Ridge Road in early October.

B. Errors and Omissions – Listers: on motion of Mr. Haggett, Mr. Kimmel second, the Board voted 2-0-0 to approve the request to correct errors in the 2019 Grand List (Tassie property).

5. Old Business

A. Approve Minutes of 26 August 2019 meeting: deferred

B. Personnel Policy Changes: deferred.

6. Payroll/ AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $750.83, with large bills that include Freightliner of NH (Truck 4): $274.17; TENCO New England Inc. (Stock Parts): $114.73; Lowell McLeods Inc. (Truck 3): $102.04; Mr. Haggett second: 2-0-0. 

7. Other Proper Business: none

8. Mr. Kimmel made a motion to adjourn at 7:55 p.m., Mr. Haggett second: 2-0-0.

Oct 162019
 

Town of Brookfield
Selectboard Meeting
August 26, 2019 at 6:30 P.M.
Town Clerk’s Office
Amended Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), James Godfrey, Teresa Godfrey, Robert Godfrey, Richard Pecor, Gene Parent, Van Parent, Erik Nielson, Mike Lefebvre, Carl Bushey Jr., Steve Schaeffer, Ron Lovejoy

1.   Call to Order – 6:30 p.m.

2.   Adjustments to Agenda – None

3.   Public Comment: a group of residents along Northfield Road raised a series of concerns about various types of vehicle traffic, speed limits, weight limits, and other issues:

  • The Public Safety Advisory Committee recommended posting the road for 35 mph. While the state general speed limit for roads is 50 mph, the Town will need to review steps to revise the current Road Ordinance to change the speed limit, including posting meeting and warning notices to do so.
  • In addition, the Town will need to assess how many signs should be installed along the road.
  • The Orange County Sheriff’s Department (along with Vermont State Police , the VT Agency of Transportation, and other state agencies) will also need to be contacted regarding proper steps ensure appropriate posting and enforcement of speed limits. The Town should also coordinate with OCSD to have a speed cart placed at various sites to notify drivers about their travel speeds.
  • The Town has to order additional signs, as we do not just have them on hand.
  • Weight limits for the roads also need to be reviewed, along with measures to ensure compliance. While the Town currently applies the 24,000 lbs. state standard, with the common permit application process for overweight vehicles, the process and standards for Brookfield roads need to be reassessed. This issue arises with both agricultural and commercial vehicles.
  • One particular concern was the transport activities deriving from the Ridge Road quarry operation and the effect on Brookfield roads commonly used as routes. Northfield Road appears to be one of the major routes. The Town will need to consider additional restrictions on commercial vehicle activities, including stricter weight limits and enforcement of permit conditions.
  • Landowners along Northfield Road cited instances and continuing concerns with damage to the road and Right-of-Way, linked to commercial and agricultural activities. They also reported problems with sight-lines along the road; the Town will need to consider clearing obstructive trees within the RoW.
  • Logging trucks and oversized/overwidth vehicles also pose a problem, particularly when they lack precautions such as warning signs, flags, or lights.
  • The Board will need to follow up on all these issues, along with contacting relevant local and State agencies about appropriate measures and the required process to institute an effective traffic control system.

4. New Business

A. Highway

  1. Fence on Horner Road: it is a damaged State Highway fence. This is the second time it is down, so it needs to be fixed/secured. Mr. Haggett will contact the State to see what the Town can do or if repair is the State’s responsibility.
  2. Mr. Peck will proceed with work on a list of culverts that need repair/replacement in various locations.
  3. Taylor Hill Road: the Board toured the area prior to the meeting, observing areas where ditching and materials work needs to be done to improve travel conditions. Mr. Peck will also review and repair potential drainage issues along the road.
  4. The Board will try to set up a meeting with a landowner in West Brookfield regarding agricultural vehicle activities and potential issues with road conditions.

A. Letter from Ruth Goodale: Mr. Haggett will talk to the Garden Club to see what they are looking for. If they are requesting money, this item will need to be warned for the next Town Meeting.

B. Computer Server: Mr. Benson made a motion to authorize the expenditure of $600 towards the repair of the Town’s computer server system, Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.

C. Personnel Policy Changes: deferred until next meeting.

6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $40,355.20 with large bills that include: Global Montello Group Corp (diesel): $15,345.00; Gorman Group, LLC. (chloride): $4,140.00; BCBSVT (healthcare): $3,934.30; White River Valley Ambulance (August Ambulance): $3,596.25; Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0. 

7. Other Proper Business: Mr. Benson reported that he would likely be absent from the next Selectboard Meeting on September 9, 2019; Mr. Haggett and Mr. Kimmel plan to hold the meeting as scheduled.

8. Mr. Haggett made a motion to adjourn at 7:43 p.m., Mr. Kimmel second: 3-0-0.        

Sep 242019
 

Town of Brookfield
Selectboard Meeting
September 9, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: Cory Haggett, Jeff Kimmel, Lew Stowell (Public Safety Advisory Committee), Robert Godfrey, Al Wilder, Carl Bushey, Richard Pecor, Ray Peck (Road Crew Foreman)

  1. Call to Order – 6:35 p.m.; Mr. Haggett agreed to act as Chair for the meeting, Mr. Kimmel agreed to take minutes.
  2. Adjustments to Agenda – None.
  3. Public Comment: incorporated in the general discussion regarding Highway – Excess Weight.
  4. New Business:
    A. Highway
    1. Excess Weight:
      Mr. Stowell made an initial presentation regarding the PSAC and his own review of the State and Town attempts to regulate excess weight vehicles and their travel on local roads. He commented that he doesn’t have all the answers, but he contacted the Department of Motor Vehicles to start understanding the system. Areas covered included:
      The current common vehicle weight limit identified in the Town Ordinance is 24,000 lbs. on Town roads. However, DMV and other authorities won’t enforce the limits unless/until the Town registers with the DMV system and lists weight limits for each affected road. Mr. Stowell commented that the Town will need further instruction on how to work with the system.
      The Town has issued excess weight permits for years and collects administrative fees, which appears to be adequate for insurance purposes.
      Mr. Stowell noted an issue with the Town attempting to actually catch vehicles (and drivers/owners) who have allegedly caused damage to the roads and right-of-ways, before any potential damages can be assessed and follow-up compensation is sought.
      Public comments included concerns that vehicles over 24,000 lbs. (and continuing up to 80,000+ lbs.) were currently transiting the Town. The combination of excess weight and sheer vehicle size is a bad combination. The Town would need to widen many of the Class 3 roads to accommodate such vehicles. In addition, if speed limits aren’t clearly posted, many drivers simply assume that they can drive at the base State speed limit of 50 mph. These issues have been ongoing for many years.
      Additional comments were made about the highway wear and tear created by large vehicles. This includes excess dust and damage caused by material leeching into local brooks and waterways. These problems are also affecting property values.
      Mr. Peck reported that more speed limit signs will be posted around Town in the next couple of weeks.
      Mr. Haggett confirmed that the signs are a priority. He also contacted the Department of Agriculture, which referred to and provided copies of several State statutes (23 VSA 1400, 23 VSA 1400a, 23 VSA 370), to indicate Town authority and limits regarding agricultural and excess weight vehicles. Mr. Haggett observed that the Town could also remove some trees in the ROW to help improve travel lanes and line-of-sight conditions.
      Other questions arose over whether limiting Town roads to 24,000 lbs. would pose interstate commerce issues; whether the Town could require lead vehicles for oversize vehicles; whether the Town could restrict larger vehicles on specific portions of dirt roads (such as Pond Village).
      Northfield Road will be the subject of a traffic study within a week or so.
    2. Other Highway Issues:
      • Mr. Wilder asked if the Town could replace the sign missing at the end of his drive. Mr. Peck said he would follow up.
      • Mr. Stowell inquired whether the survey of a portion of Stone Road had been finished. The Board hadn’t heard yet.
      • Mr. Peck reported on various Highway Department projects:
      • Taylor Hill repairs: it will take 4 days with Town trucks to get about 300 yards of material moved for the project. A local landowner at the west end is amenable to the Town also shifting some berm material for the work.
      • Mr. Peck is getting quotes for a new loader, including arranging for a “test run” of equipment.
      • The Department is stockpiling material for the upcoming Winter and mud season conditions. In addition, he is assessing the need for new tires and chains. The fuel supply is in good condition.
      • Pike Co. will be starting paving on Ridge Road in early October.

B. Errors and Omissions – Listers: on motion of Mr. Haggett, Mr. Kimmel second, the Board voted 2-0-0 to approve the request to correct errors in the 2019 Grand List (Tassie property).

5. Old Business:
A. Approve Minutes of August 26, 2019 meeting: deferred.
B. Personnel Policy Changes: deferred.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $750.83, with large bills that include Freightliner of NH (Truck 4): $274.17; TENCO New England Inc. (Stock Parts): $114.73; Lowell McLeods Inc. (Truck 3): $102.04; Mr. Haggett second: 2-0-0.

7. Other Proper Business – None.

8. Mr. Kimmel made a motion to adjourn at 7:55 p.m., Mr. Haggett second: 2-0-0.

Sep 192019
 

Saturday, September 21, 2019
From 8:00 a.m. to 1:00 p.m.

At the Closed Landfill past the Randolph Transfer Station

This event is for the residents of:
Randolph, Braintree, Brookfield & Northfield ONLY!

Materials Accepted at the Event:
Acids, Adhesives, Aerosols, Antifreeze, Brake Fluid, Cements, Charcoal Lighters, Chlorine, Cleaning Fluid, Degreasers, Disinfectants, Drain Cleaners, Dry Gas, Epoxies, Dyes, Fiberglass Resins, Flea Powders, Furniture Strippers, Hair Removers, Herbicides, Insect Repellents, Lacquers, Lubricants, Mothballs or Flakes, Nail Polish Removers, Oven Cleaners,
Oil Based Paints, Paint Removers, Paint Thinners, Permanent Solutions, Pesticides, Photo chemicals, Rat Poisons, Rug & Upholstery Cleaners, Rust Solvents, Wood Preservatives, Spot Removers, Toilet Bowl Cleaners, Tub and Tile Cleaners, Turpentine, Varnish, Weed Killers, Wood Polishes, Wood Stains, Mercury containing products.

Materials NOT Accepted at the Event:

Asbestos, Automotive Paint, Automotive and Marine Batteries, Tires, Used Oil, Explosives or Shock-Sensitive Materials, Ammunition, Radio-Active Wastes, Pathological Wastes, Infectious Waste, Medicines, Dioxins, Compressed Gas Cylinders, Fluorescent Light tubes, Electronic
equipment, TV’s, Computers.

If you have any questions about the event or acceptable materials,
please call Denise King at Casella 802-356-9094 or 802-888-2797.

Also check out the Mountain Alliance website: www.mtalliance.org
If you want to register with CESQG, please
call Krista Gloden at Clean Harbors (860) 583-8917 Ext 351.

To recycle all other materials check out VTrecycles.org.

If you qualify as a small quantity (CESQG) business, and wish to dispose of your hazardous waste, arrangements for disposal and payment must be made with Clean Harbors at least seven days in advance.

Aug 272019
 


Town of Brookfield
Selectboard Meeting
August 12, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes
Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Theresa Godfrey (Town Clerk/Treasurer), Ray Peck (Road Crew Foreman), Scott Wakefield

  1. Call to Order – 6:30 p.m.
  2. Adjustments to Agenda – None.
  3. Public Comment
     Mr. Wakefield inquired about a right-of-way issue that had arisen regarding paths for their farm equipment, along with a related question about excess weight vehicles on the Town roads.
     Mr. Benson asked if there was damage: as of now only grass was trampled down.
     Mr. Benson mentioned that if damage is done to the right-of-way by loggers, etc., they must pay for it to be fixed, hence the need for the weight certificate.
     Mr. Peck will review whether the road has been posted and what weight restrictions apply.
  4. New Business:
    A. Highway

1. Certificate of highway mileage: Mr. Kimmel reported that the documentation was submitted to AOT several weeks ago; he will contact the agency to confirm the status.

2. Excess Weight Permits: the Town has been issuing the permits once applications are submitted along with the proper fee. Administrative Assistant Kasey Peterson provided of the written description of the process along with permit samples from other towns. The Town should check with VLCT to see what they recommend for permit protocol. Mr. Peck can also check with Chris Bump (AOT) to verify the posted limit for Northfield Road. There is also a question as to who would administer and enforce the weight limit policy. The Board will review the material and continue discussion at a subsequent meeting.

3. Other Highway

 Mr. Peck received a call from a concerned citizen asking that the Road Crew clear and open up a Class 4 road. The cost (preliminary estimate to make it up to standards) could be upwards of $100,000. Mr. Peck will begin reviewing the Town’s Class 4 roads and inventory which need to be cleared and possibly opened and the potential costs for doing so.

 The sand pile will be done before long. The Crew plans to tackle ditch work next.

 The Board would like to meet with Mr. Grady on East Hill to review and discuss culverts and ditch lines at the eastern end of Taylor Hill Road. Mr. Peck will contact

Town of Brookfield Selectboard Meeting Minutes Page 2 of 2 August 12, 2019

Mr. Grady about arranging a meeting on August 26, prior to the regular Board meeting.

 Mr. Benson and Mr. Peck will also meet regarding the Town Office parking lot and potential improvements, which will also be discussed at the next Selectboard meeting.

 Mr. Benson asked if the Town had advertised the 1-ton truck for sale yet. Mr. Peck will work with Ms. Peterson to get the process going. Mr. Benson mentioned that the Town needs to sell the old truck before we can purchase a “new/used” truck for the Town.

B. Records Management and Retention Policy: Ms. Godfrey reported that the Town needs to have a policy in place in order to shred/recycle paperwork. Ms. Godfrey submitted copies of a potential records retention policy provided by the VT Secretary of State’s office for the Board to review and discuss at the next meeting.

C. Set the Tax Rate: Ms. Godfrey Theresa presented a proposed listing and calculation of municipal and total rates for Fiscal Year 2019/2020. Mr. Kimmel made a motion to approve the tax rates for FY 2019-2020, Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0. The Municipal rate is $0.5040. Education rates are: Homestead rate: $1.4649; Non-Homestead rate: $1.4862. D. Town Office Building Repair: the Town received an invoice for $2,250, which was approved in the warrants.

D. Town Office Building Repair: the Town received an invoice for $2,250, which was approved in the warrants.

5. Old Business:

A. Approve Minutes of July 22, 2019 meeting: Mr. Haggett made a motion to approve the Meeting Minutes of July 22, 2019 as amended, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.

B. Personnel Policy Changes: Mr. Kimmel will review with Ms. Peterson.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $20,030.21, with large bills that include R E Tucker (road reconstruction): $9251.20; Pike Industries Inc. (paving): $2,264.27; Arcadia Restoration LLC, (building maintenance): $2,250.00; Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.

7. Other Proper Business:

 Trash issue at Ridge Road property: trash is now filling the shed and dumpster. Letter from the Town attorney was sent.

 Mr. Benson requested comments from Mr. Kimmel and Mr. Haggett regarding the RFP for the Town Garage project. Would like to get it posted by this Friday or the timing will get pushed back and not allow enough time for the Selectboard to warn the project for Town Meeting 2020. The Board decided to allocate up to $15,000 for this RFP Design/Build Phase.

8. Mr. Kimmel made a motion to adjourn at 7:54 p.m., Mr. Haggett second: 3-0-0

Aug 202019
 

DRAFT Meeting Minutes of the Brookfield Conservation Commission             August 19, 2019

Present: Jon Binhammer, Jon Jickling, Susan Shea, Kathy Kinter      Absent: Starr Strong

Jon B reviewed minutes from the June meeting for approval. 

They were unanimously approved after discussion about our commission’s role regarding EAB.

Sue will read Safety Committee’s minutes to keep abreast of their plans.

There was no meeting in July.

Bylaws: Jon B. will email out a draft to members, highlighting areas of import, to be discussed at the September meeting.  At that time we will vote to adopt the bylaws.

Programs:

The Rood Pond Paddle was rescheduled and revamped due to scheduling conflicts. We will do a natural history interp  paddle on Bakers Pond Sept. 22 from 3-5. Sue will be away. Kathy will do publicity. Jon B will announce at OTH program on the 19th.

OTH  9/19 Jon B will do a slide show of Brookfield’s Hidden Gems, discuss the commission and ask for input for program ideas. Jon will contact Ted to let him know this.

Brookfield Town Forest Hike  Oct 6  3-5    Remind folks to wear bright colors.

Open meeting law: At next meeting Kathy will a present brief outline.

Briefly discussed our role regarding Hippo Park. Will revisit at next meeting.

Meetings:  Will be held when possible the 3rd Monday of each month in the library from 7-8:30 PM.  Next meeting is September 16.  Sue will be away.

Respectfully submitted,

Kathy Kinter