Kasey Peterson

Oct 182018
 

This event is for the residents of:
Randolph, Braintree, Brookfield & Northfield

3 November 2018 

 8:00 a.m. to 1:00 p.m.
At the Closed Landfill past the Randolph Transfer Station

Materials Accepted at the Event:
Acids, Adhesives, Aerosols, Antifreeze, Brake Fluid, Cements, Charcoal Lighters, Chlorine,
Cleaning Fluid, Degreasers, Disinfectants, Drain Cleaners, Dry Gas, Epoxies, Dyes,
Fiberglass Resins, Flea Powders, Furniture Strippers, Hair Removers, Herbicides, Insect
Repellents, Lacquers, Lubricants, Mothballs or Flakes, Nail Polish Removers, Oven
Cleaners, Oil Based Paints, Paint Removers, Paint Thinners, Permanent Solutions,
Pesticides, Photo chemicals, Rat Poisons, Rug & Upholstery Cleaners, Rust Solvents, Wood
Preservatives, Spot Removers, Toilet Bowl Cleaners, Tub and Tile Cleaners, Turpentine,
Varnish, Weed Killers, Wood Polishes, Wood Stains, Mercury containing products.

Materials NOT Accepted at the Event:
Asbestos, Automotive Paint, Automotive and Marine Batteries, Tires, Used Oil, Explosives or
Shock-Sensitive Materials, Ammunition, Radio-Active Wastes, Pathological Wastes, Infectious
Waste, Medicines, Dioxins, Compressed Gas Cylinders, Fluorescent Light tubes, Electronic
equipment, TV’s, Computers.

If you have any questions about the event or acceptable materials
please call Denise King at Casella 802-356-9094 or 802-888-2797
Check out website: www.mtalliance.org
If you want to register with CESQG please
call Krista Gloden at Clean Harbors (860)583-8917 Ext 351

Oct 182018
 

Town of Brookfield

Selectboard Meeting

October 8, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Curtis Koren, Ted Elzey

 

  1. Call to Order – 6:34 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment: Ms. Koren and Mr. Elzey reported on a Sept. 26 meeting of interested citizens seeking to have Pond Village regain eligibility as a Designated Village Center under the state program offered by the Agency of Commerce & Community Development, Department of Housing and Community Development. Mr. Haggett had also attended the meeting. Pond Village had previously been included in the program, but the designation had lapsed. The program has the potential to improve access to grants, financial incentives, and tax credits for development in Pond Village, along with encouraging potential buyers for business properties available in the area. The Board suggested that the proposed coverage area might be extended east on Route 65 to include the Post Office property. The Board encouraged Ms. Koren and Mr. Elzey to move forward with drafting an application for the program, which would subsequently be submitted to the Board for approval and forwarding to the state DHCD.

 

  1. New Business: Highway – Ray Peck (Road Crew Foreman) was not available for the meeting. An update on Road Crew activities will be provided at the next Board meeting.

 

  1. Old Business:

 

  1. Approve Minutes of September 10, 2018 meeting: deferred.
  2. Haggett made a motion to approve the September 24, 2018 meeting minutes (as amended), Mr. Kimmel second: 3-0-0.

 

  1. Payroll/AP Warrants: Haggett made a motion to pay the warrants totaling $15,972.05 with large bills that include: R.E. Tucker (gravel): $9,676.00; VT DEC – Watershed Management (state permit fees): $1,750.00; TENCO New England Inc. (plow parts): $1,326.04. Mr. Benson second: 3-0-0.

 

  1. Other Proper Business: Valley Bowl Inc. submitted an application to “Cater Malt, Vinous and/or Spirituous Liquors” at an October 13 wedding reception (4:00 p.m. to 11:30 p.m.) at the Old Town Hall in Pond Village. Mr. Haggett made a motion to approve the application, pending review by the Town Clerk and receipt of appropriate fees; Mr. Kimmel second: 3-0-0.

 

  1.   Mr. Haggett made a motion to adjourn at 7:01 p.m., Mr. Kimmel second: 3-0-0.
Oct 182018
 

Town of Brookfield

Selectboard Meeting

September 10, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman)

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Highway

 

  1. Cameron Access Permit: Mr. Peck met with the property owner, discussing potential removal of trees and providing year-around access to the property. Mr. Haggett made a motion to approve the Cameron Access Permit; Mr. Kimmel second: 3-0-0.

 

  1. 2019 Transportation Alternatives Program – Grants Availability: Mr. Peck will check whether the Town might qualify for the state program; he thinks it is for larger towns with a cap of $300,000. Mr. Benson suggested talking with Rita Zeto (TRORC) and see how it coordinates with stormwater regulations.

 

  1. Other Highway Business:

 

  • Road Surface Assessment: Mr. Peck and Ms. Zeto completed the review. The next step is to do a drainage assessment of Town roads and develop a map of problem areas (hydrology map) Town-wide. The goal is to reduce/eliminate discharges or erosion occurring into waters of the State.
  • Peck reported that the new truck was taken to Westminster for warranty work, but he was not satisfied with the repairs. Administrative Assistant Kasey Peterson took photos and wrote a letter to Western Star, to help document the issue. The company indicated it would send a representative to review the issue with Mr. Peck.
  • Vehicles will need new/additional tires and chains in preparation for Winter road maintenance.
  • In addition, Mr. Peck is planning to get mud season material stockpiled and will work on ditching once the current rain conditions end.
  • Peck is reviewing the number of hours we can use part-time help based on budgeted amounts and hours. He will verify numbers with Ms. Peterson.
  • The Board also discussed the need to create another line item in the budget to accurately reflect expenditures and reimbursements derived from grant-related projects. The Board will inquire with Ms. Peterson about creating a spreadsheet to depict these transactions, and how to incorporate the information in the budget.
  • Benson asked Mr. Peck to review the existing Road Crew Foreman Job Description and provide comments and suggested changes to the Board.
  • The Board would also like to discuss with Mr. Peck the possible advantages/disadvantages of shifting compensation from an hourly rate to a salary for the Foreman position and maybe the employees. This is a potential item for a future Board meeting, and would be part of the planning for the upcoming FY 2019/2020 budget.
  • McKeage Road: the asphalt apron at the intersection with VT Route 14 needs to be repaired, which will require state involvement. Mr. Peck will follow up.

 

  1. Old Business – Approve Minutes of August 27, 2018 Selectboard meeting: Mr. Haggett made a motion to approve the August 27 meeting minutes, Mr. Kimmel second: 3-0-0.

 

  1. Payroll/AP Warrants: Haggett made a motion to pay the warrants totaling $16,420.78 with large bills that include: R.E. Tucker (gravel): $7,754.10; McCullough Crushing (gravel): $2,100.00; VLCT PACIF (insurance deductible): $1,000.00. Mr. Kimmel second: 3-0-0.

 

  1. Other Proper Business:

 

  • Town Purchasing Policy: Mr. Kimmel and Ms. Peterson incorporated the previously approved dollar values in the policy.
  • Haggett to call the Solid Waste Division to see what can be done regarding the trash issue at a Ridge Road property.
  • Benson is planning to attend a meeting regarding a potential joint Randolph/Braintree/Brookfield Recreational committee on Sept. 20th at 5 pm. If Mr. Benson cannot go, Mr. Kimmel will attend.
  • Regarding restricting smoking at Hippo Park by the Floating Bridge: there is nothing in the property deed addressing it. The Town could have an ordinance that would apply to the park, but not the bridge or VT Route 65. The board would need to draft an ordinance, warn it, and then hold a public meeting. The Board will ask Ms. Peterson to contact VLCT regarding regulations for such activities. It would likely require signs at each of the entrances to the park.

 

  1.   Mr. Kimmel made a motion to adjourn at 7:16 p.m., Mr. Haggett second: 3-0-0.

 

 

Oct 042018
 

Town of Brookfield

Selectboard Meeting

September 24, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Sam Dilcer, Chuck Barnum, Linda Kelly

 

  1. Call to Order – 6:34 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment:
  2. Sam Dilcer: Mr. Dilcer sought clarification regarding the status of a potentially discontinued road that at one point traversed his property. The road was once a continuation of Old Cross Road that continued westward through Mr. Dilcer’s property. He reported that a neighbor had recently built a shed in that area, which may end up being associated with Mr. Dilcer’s property. After reviewing survey material presented by him, the Board suggested that Mr. Dilcer contact the Town Clerk and research records at the Town Offices to see if that could help determine the status of the former road.
  3. Chuck Barnum: Mr. Barnum (Town E911 Coordinator) raised several issues he’s encountered while working with E911. He reported that, when reviewing new access permits, he ends up notifying (by mail) 5 or so emergency and municipal entities, which probably could be streamlined. Mr. Barnum noted that he’s encountered a discrepancy in the name of “Rabbit Trak” Road, so he will contact the relevant property owners regarding their preferences for the name. He also asked that the Road Crew verify that private drives and similar shorter roads in Town have proper E911 signage.

 

  1. New Business:

 

  1. Village Center Designation: Linda Kelly reported that Pond Village had been in the VCD program, but the designation had lapsed several years ago. Ms. Kelly went on to describe the economic incentives, including potential grant opportunities that would be potentially available if Pond Village was back in the program. The Selectboard would be responsible for submitting an application. A meeting of interested parties is scheduled for September 26, which Mr. Haggett will attend on behalf of the Board.

 

  1. Highway: Mr. Peck reported on several activities and plans:

 

  • The Road Crew has been working with the state Agency of Transportation regarding improving the intersection of VT Route 14 and McKeage Road. AoT would like to remove the “island” at the intersection and pave the area so that it is more like a traditional turnout.
  • The Bear Hill project (culvert repair/replacement and drainage improvements) is still ongoing, including discussions with state officials. The current plan includes installation of a box culvert and remedial drainage measures.
  • Peck reported that a similar drainage problem exists at the north end of Pond Village, with the need to replace an existing culvert and another potential use of a box culvert.
  • Ditching projects have been conducted on Howe and Northfield Roads, and completed on Eagle Peak Road.
  • Pike Construction did complete repair work on the Brookfield portion of Chelsea Mountain Road.
  • Current and pending equipment repairs include: Mr. Peck’s truck has an oil leak, so it will be sent to Freightliner for repairs, which may still be covered by warranty; the crusher is awaiting replacement parts (coming from South Carolina), which will delay some ditching work; Winter tires and chains are being ordered, and Mr. Peck is soliciting prices.
  • Peck mentioned an issue had arisen regarding Town trucks being used to retrieve school buses that have gone off the roads during Winter and mud season. The Board (and Mr. Peck) will see what VLCT and the Orange Southwest Supervisory District suggest is appropriate, including potential liability/insurance concerns.
  • On motion of Mr. Benson, second Mr. Haggett: 3-0-0, the Board went into Executive Session at 7:23 p.m. for an annual personnel review. The Board returned from the session at 7:34 p.m.

 

  1. Public Assemblage Permit – Brookfield Community Partnership:: Mr. Kimmel made a motion to approve the permit for a RUHS/Cuxhaven Germany Exchange potluck on October 5 at the Old Town Hall as written, Mr. Haggett second: 3-0-0.

 

  1. Town Attorney: Mr. Kimmel reported that he had received a recommendation regarding a potential candidate to act as Broofkeild’s Town Attorney; the Board will follow up with the person.

 

  1. Hippo Park – Smoking Ban: the Board discussed the process for imposing such a ban, along with the limitations on Town authority in the area of the Floating Bridge. Administrative Assistant Kasey Peterson had provided a couple examples of municipal regulations, which the Board will consult in drafting a proposal covering Hippo Park.

 

  1. Old Business:

 

  1. Approve Minutes of September 10, 2018 Selectboard Meeting: deferred

 

  1. Special Meeting – Proposed Drug and Alcohol Policy: the Board will check if October 27, 9:00 a.m. will work for potential participants.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $46,109.49 with large bills to include: R.E. Tucker (Gravel): $16,422.00 and $11,348.40; Econo Signs (Road Signs): $4,583.44; Mr. Benson second: 3-0-0.

 

  1. Other Proper Business:

 

  • Haggett reported that the Mountain Alliance Solid Waste District is setting up meetings, which at least one member of the Brookfield Selectboard should attend.
  • Haggett raised the ongoing trash issue on Ridge Road. Apparently the state is not going to follow up with the property owner(s), so the Board and Town Health Officer will need to pursue further legal action.

 

  1.       Mr. Kimmel made a motion to adjourn at 8:11 p.m., Mr. Haggett second: 3-0-0.

 

 

Sep 262018
 

Here at the Town Office we have been trying to improve the filing system. I was looking through a folder full of information regarding the Floating Bridge and I found a copy of the original application for the inclusion of the Bridge in the National Register of Historic Places.

Inclusion in the Register was a key element in the re-construction of the bridge as a floating bridge and not just another bridge.

I thought I would check to see when the application was accepted so I could add it to the files. What I found surprised me so I thought I would share.

If you click here, you can see the full application the Town of Brookfield sent to Washington with each page stamped as recieved by the National Register. On page 9 you will see the signature block where the Bridge was added to the register on 28 March 1974.

Kasey Peterson

 

Sep 112018
 

Town of Brookfield
Selectboard Meeting
August 27, 2018 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant

1. Call to Order – 6:30 p.m.

2. Adjustments to Agenda – None

3. Public Comment – None

4. New Business:

A. Highway

• Ray Peck (Road Crew Foreman) was not in attendance at the meeting, but Mr. Haggett spoke with him about what the Crew is working on. The Bear Hill project (culvert repair/replacement and drainage improvements) is ongoing, including discussions with state officials. Mr. Haggett had asked that Mr. Peck remind the crew about safety measures and the need for appropriate signage. They will keep one sign in the grader and roll up additional signs in another truck, with attached brackets. Work continues on ditching and starting resurfacing on roads. Everything else at the garage is going well.

• Mr. Haggett made a motion that the Board go into Executive Session at 7:06 p.m., Mr. Kimmel second: 3-0-0. The Board returned from the session at 7:11 p.m.

1. Access Permit – Cameron: Mr. Haggett suggested that they defer this permit until Mr. Peck can contact and discuss the access with Ms. Cameron.

2. Access Permit – Edson: Mr. Peck has looked at this access on 301 Ralph Road for William and Theresa Edson. Mr. Haggett made a motion that they approve the permit for 301 Ralph Road, Mr. Kimmel second: 3-0-0.

3. Grants in Aid Watershed Letter: Notice of Intent that we will be covered under the Statewide Permit – New Program. Administrative Assistant Kasey Peterson will be asked to follow up with the required forms.

B. Public Assemblage Permit – Brookfield Community Partnership: Mr. Kimmel made a motion to approve the wedding reception on September 8 at the Town Hall as written, Mr. Benson second: 3-0-0.

C. Gillespie Fuels Contracts: There are three options. Mr. Haggett recommended that the Pre-Buy was the best option in terms of potential savings and regular delivery. Mr. Haggett made a motion that the Board approve the Option 2 – Pre-Buy plan and pay for the fuel up front, Mr. Kimmel second: 3-0-0.

5. Old Business:

A. Cemetery

• Fence – Joe Mangan (Cemetery Sexton) attended the meeting to discuss work proposed on the East Hill Cemetery. The cost for the fencing project is $12,600 (painting included) to do all the work. Half the project would be about $6,300.
• He wants to use money from the cemetery savings account, if not earmarked for any other project, so the fence project on East Hill can be done in one season and not use all of this fiscal year’s budget money for just the fence project. Mr Mangan observed that there is a lot of repair work remaining in the other Town Cemeteries.
• Mr. Mangan and the Board talked about whether this type of fence project would be used at the other cemeteries and the consensus was they each had different needs and that different fence styles would be appropriate. The East Hill project appeared to have more interest from residents in retaining a white picket fence.
• Mr. Kimmel made a motion to fund the replacement of the fence at the East Hill Cemetery through the existing cemetery savings account for $12,600 and not use money from the fiscal year budget, Mr. Haggett second: 3-0-0.

B. Audit

• Ginny Brees (Town Auditor) was at the meeting to discuss what the Town Auditors thought about the cost/services proposed by the accounting firm for the Town’s audit this year. The cost of plans submitted was different than what was quoted previously.
• Basic audit to cost $7,500, which represents a lesser level of scrutiny and results in a summary of annual activity; a full audit the following year would not have to cover as much material as a full bi/tri-ennial period of coverage.
• Mr. Benson expressed concern that if we use the basic audit it might adversely affect us when we go to purchase equipment as we usually need an outside audit every three years for those types of purchases.
• The Board inquired about seeking a bid from another accounting firm. Ms. Brees noted that we had worked with the current audit firm for a few years; although they had a recent change in staffing, continuing the relationship would probably be more efficient for the upcoming cycle.
• Mr. Benson suggested that we pursue an intermediate level of review for this year, which would provide some security should the Town need to tap external financial resources, while also reducing the level of audit resources and effort triggered in the future.
• Mr. Haggett made a motion to spend $9,000 for the intermediate level of audit review, Mr. Kimmel second: 3-0-0.

C. Purchasing Policy

• The Town needs to set guidelines and limits for various levels of purchases, including indicating what levels of items need to go out for bids. The Board discussed various options, based on a VLCT model version.
• Mr. Benson made a motion that the Town establish a Purchasing Policy with the following graduated levels: Incidental purchases (up to $5,000), Minor purchases $5,000 to $200,000), and Major purchases (anything above $200,000); Mr. Haggett second: 3-0-0.
• Mr. Kimmel will finalize the policy draft with Ms. Peterson.

D. Conflict of Interest Policy:
• Mr. Kimmel reviewed the proposed policy with the Board, based on a VLCT model. In addition to covering various examples of potential situations giving rise to conflicts of interest involving Town officials and employees, the proposed policy also delegates to the Selectboard Chair the authority to oversee/decide COI matters as they arise.
• Mr. Haggett made a motion to adopt the proposed Conflict of Interest Policy as revised, Mr. Kimmel second: 3-0-0.

E. Approve Minutes of August 13, 2018 Meeting: Mr. Kimmel made a motion to approve the August 13th minutes, Mr. Haggett second: 3-0-0.

6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $28,034.15 with large bills to include: R.E. Tucker (Gravel): $12,555.20; Tenco New England, Inc. (grader blades): $2,100.00; Community Bank (Credit Card): $1,556.61; Mr. Kimmel second: 3-0-0.

7. Other Proper Business:

• Mr. Kimmel asked the Board Members about potential dates to meet with the Randolph Recreation Committee about Brookfield and Braintree possible providing financial support. Mr. Benson cannot attend the proposed September 7th meeting.
• Mr. Benson chatted with the DuBois & King’s IT Department about power failure protection strategies. They indicated a generator would not provide instant recovery for electronics, although if the power was out for an extended period it would work to keep the Town office going, but not in the moment of power surge. The best bet for electronics is a surge protector/uninterruptable power supply.
• The Board is going to ask Town Clerk Teresa Godfrey about her experiences with power failures at the Town Offices, including brief and extended outages.
• Mr. Benson said that he has contacted Dan Mason regarding the continual trash issue on Ridge Road, but has not heard back from him. Mr. Benson talked to Starr Strong, who indicated that continued action should come from the ANR Solid Waste Division. Either Mr. Benson or Mr. Haggett will contact them.
• The Town Public Safety Committee and Two Rivers-Ottauquechee Regional Commission are going to do a study later this week, gathering information (cost etc.) about obtaining the Sherriff’s speed cart instead of pole-mounted speed monitors, so it will be easier track different roads.
• Mr. Haggett reported that he will not be at the next Selectboard meeting, as he has a business trip.

8. Mr. Kimmel made a motion to adjourn at 8:09 p.m., Mr. Haggett second: 3-0-0.

Sep 042018
 

Davis Acre Road in Brookfield will be closed from Cram Hill Road to the Davis Acre Farm from 10 September to 21 September for road reconstruction. Travelers should seek alternate routes during this time.

Aug 282018
 

Town of Brookfield
Selectboard Meeting
August 13, 2018 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Teresa Godfrey (Town Clerk/Treasurer), Lynne & Scott Wakefield, Nancy Jacques

1. Call to Order – 6:30 p.m.

2. Adjustments to Agenda – None

3. Public Comment:

• The Wakefields continued discussion with the Selectboard about plans to repair Davis Acres Road. They requested a letter from the Town confirming permission for the Wakefields to perform work on the road. Mr. Benson noted that the Town would need to publish a notice in the Randolph Herald warning about the dates of the work, along with having the Road Crew post signs during the period of work. Mr. Peck will contact Administrative Assistant Kasey Peterson about placing the notice and work dates. The work will include about 1,800 feet of the road, involving installation of about 160 feet of 24-inch replacement culverts, with supporting surface and drainage repairs.
• Ms. Jacques offered comments on several topics:
 She inquired whether people are using the port-o-potties at the ends of the Floating Bridge, reporting that she had seen a person relieving themself elsewhere near the West end of the bridge. The Board believed that the facilities are being used as confirmed by the service billing.
 Parking at the Hippo Park end of the bridge can be congested, with people in the right-of-way and obstructing the stop sign. Mr. Benson observed that this is a continual issue, particularly during warmer conditions and weekends. He added that the road is owned and supervised by the state, and that state officials could choose to close that section of the Rt. 65 to parking.
 Some people are smoking at the park: should the Town put up a “No Smoking” sign? The Board would consider doing so, and will also check the deed for the parcel to see if there are already restrictions.
 The fence at the East Hill cemetery needs to be repaired/replaced. Joe Mangan (Cemetery Sexton) is aware of the problem, and is looking into contractor bids for partial or complete replacement of the fencing. Ms. Jacques offered to see if the neighbors might also contribute to the project, which the Board appreciated and acknowledged would help move the project along.

4. New Business:

A. Tax Rate: the Board consulted with Ms. Godfrey about the appropriate figures, and on motion of Mr. Haggett, Mr. Kimmel second, passed the Brookfield Tax Rate for FY 2018-2019: 3-0-0 (attached).
B. Highway:
1. Mr. Peck met with a representative from ECFiber on the question of running a fiber optic cable under East Street. The agreement was that the Town Road Crew will dig the ditch and supply materials, with the company subsequently providing reimbursement. ECFiber will have employees available for traffic control.

2. Access Permit (Susan Cameron): the proposed drive would be located on Twin Pond Road, approximately 1 mile from the intersection with state Route 14. The Board discussed conditional approval for summer use only, with no accommodation for Town maintenance of Winter access. If Ms. Cameron wishes to pursue full-year access, she will need to apply for a permit amendment. Mr. Peck will talk to Ms. Cameron about seeking an alternative location for the drive.

3. Access Permit (Matthew Gadbois): the proposed drive would be located on West Street, approximately 0.5 mile from the intersection with state Route 65. On motion of Mr. Haggett, Mr. Kimmel second, the Board voted 3-0-0 to approve the proposed permit.

4. Mr. Peck has inspected the area on Northfield Road where there has been an alleged removal of ledge without Town approval. He will continue to monitor the site and would welcome reports from local residents on any pertinent activity.

5. Mr. Peck reported that the first round of road sign repair/replacement will cost approximately $2,700. The signs will be addressed as recommended by the Public Safety Advisory Committee in their listing of priorities.

6. Executive Session: on motion of Mr. Benson, Mr. Haggett second, the Board went into Executive Session at 7:39 p.m. regarding a personnel matter: 3-0-0. The Board returned from the session at 7:50 p.m.

7. Grant Application for Bear Hill Road Culvert Work: Mr. Peck will contact a representative with the state Agency of Transportation about what culvert and drainage work will be done. Mr. Peck would also like to do some test digging to check the stability of the area affected, how much and what material is required, and what would be potential effects on water flow.

8. Mr. Peck reported that the Road Crew will be hiring 2 trucks to help with the resurfacing of a section of East Hill Road with 800 yards of material. He will confer with Ms. Peterson about budgeting, keeping in mind that the Town is still early in the FY 2018/2019 period.

9. The Board will also ask Ms. Peterson to contact Pike about completing shoulder work on Brookfield’s portion of the Chelsea Mountain Road.

C. Backup Power for the Town Offices: Green Mountain Power is offering help for installation of Tesla Powerwall battery systems. Mr. Benson will inquire with an IT person at his DuBois & King office about their knowledge and/or experience with the system.
D. Public Assemblage Permit(s): on the motion of Mr. Haggett, Mr. Benson second, the Board approved the permit applications submitted for events at the Old Town Hall and the annual trotting races on Morgan Mile Road; 3-0-0.

5. Old Business

A. Town Attorney: the Board discussed options including potential sources in Randolph and Royalton. Research will continue along with inquiries with other similar Towns.
B. Minutes of 7-23-18 Selectboard Meeting: on motion of Mr. Haggett, Mr. Kimmel second, the minutes were approved; 3-0-0.
C. Special Meeting re: Drug and Alcohol Policy: the Board briefly discussed the possibility of arranging (and warning) a meeting for late October 2018.
D. Conflict of Interest/Purchasing Policies: tabled.

6. AP/Payroll Warrants: on motion of Mr. Haggett to approve payment of warrants totaling $28,224.42 with large bills that include: Everett J. Prescott (culverts): $7,182.20; Gorman Group LLC (chloride): $3,958.76; WRVA (ambulance): $3,767.50; Mr. Benson seconded: 3-0-0.

7. Other Proper Business: Mr. Benson mentioned that he had been contacted by the Randolph Recreation organization about a potential coordination with Brookfield for planning and financing activities. He will follow up about a potential initial meeting.

8. Mr. Haggett made a motion to adjourn at 8:50 p.m., Mr. Kimmel seconded: 3-0-0.

Aug 022018
 

Town of Brookfield

Selectboard Meeting

June 23, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Highway: Ray Peck (Road Crew Foreman) is unavailable; Mr. Haggett spoke with him and will provide an update.

 

  1. Letter from Pike Industries re: rate increases: no action required. As there are no current paving projects planned for FY 2018/2019, the pricing doesn’t affect the Town this year.

 

  1. Report (Mr. Haggett)

 

  • Working on Blodgett Road tomorrow (Tuesday) to get the dam and drainage repaired.
  • Davis Acres Road: Mr. Peck met with the Wakefields and about repair work, which should be about $3,500 worth of culverts. The Wakefields will install the culverts if the Town provides them. Dean Salls to do the work. Mr. Benson mentioned that this would use about ½ the culverts budget for this fiscal year.
  • The Board approved moving forward with the proposal. In addition, the Town should verify the classification of the road, as had been discussed previously.

 

  1. Haggett made a motion at 6:37 p.m. to go into Executive Session regarding a personnel issue, Mr. Kimmel seconded: 3-0-0. At 6:40 p.m. Mr. Haggett made a motion to leave Executive Session, Mr. Kimmel seconded. 3-0-0.

 

  1. Other Highway Business

 

  • All staff are getting along well. Mr. Benson mentioned that the roads will likely need to be regraded after the impending storm system comes through, which will keep the crew busy. The Road Crew may also end up grading Route 65, which Mr. Benson said would be reimbursed by the State for potential time, equipment, and materials costs.

 

 

 

  1. Annual Audit

 

  • The Town budgeted $5,700 to have a partial version done. Fothergill Segale & Valley provided estimates for a “Review” version (up to $9,000) and a “Compilation” version (up to $7,500). The proposals were significantly higher than the figures discussed with a FSV representative last year.
  • Kimmel will consult with Administrative Assistant Kasey Peterson about the proposals, and follow up with FSV regarding the differences in services, potential impact on the full audit expected for next year, and recommendations on how to proceed.
  • Haggett asked if we should go out to bid for Audit services. Mr. Kimmel will ask Mrs. Peterson about other firms that might be available, including VLCT recommendations. The Board will follow up on the issue.

 

  1. Town Attorney

 

  • Benson talked with Town Clerk Teresa Godfrey about looking into engaging another Town Attorney. The Board discussed timing, along with consulting with VLCT and other Towns about attorney availability. Mr. Benson will also contact current attorney Pam Stafford about her plans and recommendations.

 

  1. Old Business:

 

  1. Approve Minutes of July 9, 2018 Selectboard meeting: Mr. Haggett made a motion to approve the July 9 minutes as amended (regarding dust/sand removal on Northfield/Stone Roads), Mr. Kimmel seconded: 3-0-0.

 

  1. Foreman Job Description: Mr. Haggett suggested that we table this item until Mr. Peck is available to review the issue with the Board.

 

  1. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $65,246l.02 with large bills that include: Town of Barre (ambulance 1-year): $27,551.07; Brandon Stevens Mowing (roadside mowing): $8,500.00; Milton Cat (loader): $7,555.23. Mr. Haggett seconded: 3-0-0.

 

  1. Other Proper Business:

 

  • Kimmel will work on arranging a mutually agreeable meeting date for the Board to meet with Mrs. Peterson to talk about the Road Foreman duties and preparing a Drug Policy for the Town; a Saturday Special Meeting in August is likely, and will be arranged and warned accordingly.
  • Kimmel to contact Mrs. Godfrey to collect documents for establishing the Town Tax Rate for FY 2018/2019. Mr. Benson will also collect the relevant budget information, including estimates as to funds remaining from last year that could be reimbursed to taxpayers.
  • Kimmel reviewed the Election Training that Mrs. Godfrey and he attended. The training covered a new computer/tablet system to improve access to voting, particularly for people with disabilities or special needs. He noted that the system is not connected in any way to the Internet, which should help ensure appropriate security.
  • Benson asked if there was any other business. Mr. Haggett observed that the Ridge Road trash issue has arisen again and he has left messages with Dan Mason about the Town’s next response. Mr. Benson asked Mr. Kimmel about sending letters to the property owner, which Mrs. Peterson did previously by certified mail. Mr. Benson will also contact Town Health Officer Starr Strong about potential follow-up.

 

  1.       Mr. Kimmel made a motion to adjourn at 7:20 p.m., Mr. Haggett seconded: 3-0-0.

 

 

Jul 232018
 

Town of Brookfield

Selectboard Meeting

July 9, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Jeff Tracey, Lynne and Scott Wakefield

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment

 

  1. Tracey – Maintenance on Stone Road.

 

  • Tracey’s residence is located near the junction of Stone Road and Northfield Road. He described problems with the accumulation of large amounts of sand due to winter sanding of Stone and Northfield Roads. In addition there is a huge amount of dust in the Spring/early Summer times. Mr. Tracey reported that he cleans/sweeps right by his house, but still gets inundated with the sand.
  • Benson asked Mr. Peck to take review potential responses to the problem, including use of less sand in Winter and/or more chloride in the area. Mr. Peck will also look into renting a sweeper to remedy sand accumulation.

 

  1. Wakefields – Use of David Acres Road

 

  • The Wakefields are running more vehicles on the road, and thus are looking into improving the road surface to withstand the traffic. In addition, more ditch work and culverts are needed to stabilize road conditions. They offered to help with the work and help pay for the materials and equipment, and wondered if the Town was also willing to supply some of the culverts and other materials needed? At least a couple of 2 foot x 40 foot culverts would probably be necessary.
  • Benson suggested that Mr. Peck meet with them and review site conditions and proposed remedies, and then report back to the Board. He will meet with them on Thursday, July 12th.

 

  1. New Business:

 

  1. Highway

 

  1. Northfield Paving Grant Amendment
  • Needs Town’s signature. Mr. Kimmel made a motion to approve and have the Selectboard sign the Northfield Paving Grant Amendment, Mr. Haggett seconded: 3-0-0.

 

  1. Road Foreman Job Description: examples and copies of current job description given to all Selectboard members to look at. The Selectboard will discuss at the next meeting.

 

  1. Other Highway Business

 

  • Peck wants to hire Stan Wheatley to work on the Pickle Pond project. He is not comfortable with the backhoe work. We have gotten permission from the State to dig it out and fix the pipe.
  • Peck asked if the backhoe repair bill is in this year’s budget dollars or last year, as there will be extra on it. He was told to have the company fixing it resubmit the whole bill with the extra amount to the Town.
  • Peck needs to call Pike to see when they are going to do the shoulders on the Chelsea Mountain Road paving project. Mr. Benson inquired whether that was part of the contract invoice we just paid.
  • Benson asked Mr. Peck to get a price to do crack sealing on the Ridge Road; the road work needs to be done sooner than later so that repairs don’t get backed up towards the end of the season.
  • Stuart Edson submitted a list of the signs (about 30) that the Public Safety Advisory Committee would like to see purchased and installed this year.
  • Benson asked Mr. Peck if the posts had been added across the Floating Bridge for the second trash can: Mr. Peck said once the backhoe is back from repairs they will get on that.
  • Peck mentioned that when the crew is not using the new truck, it needs to go in for some body work. The company is going to fix the issue free of charge. He noted that the same issue happened to the Town of Chelsea’s truck too.
  • East Hill needs to be fixed with about 1,000+/- yards of surface material.
  • Rob Wheatley is temporarily unavailable to help with Road Crew work.

 

  1. Appoint Mardee Sanchez to the Board of Adjustment: Mr. Kimmel made a motion to appoint Mardee Sanchez to the Board of Adjustment, Mr. Haggett seconded: 3-0-0.

 

  1. Cemetery Contract

 

  • The proposed contract to rehire Joseph Mangan for a 2 year period (July 2018 – July 2020) is the same price. It can be extended for an additional two years at the same price.
  • Benson made a motion to approve the Cemetery Contract with Mr. Mangan and give Mr. Kimmel authority to sign for the Selectboard once Mr. Kimmel and Mr. Mangan have reached agreement on the contract language; Mr. Haggett seconded: 3-0-0.

 

  1. Old Business:

 

  1. Approve Minutes of June 25, 2018 Meeting: Mr. Kimmel made a motion to approve the June 25 minutes, Mr. Haggett seconded: 3-0-0.

 

  1. Orange County Sheriff Contract

 

  • Lew Stowell (PSAC) requested that the following items be included in the contract: 1) Radar Display cart, 2) Patrols at least 60% of the contract-allocation in the late Spring/Summer/Fall period, 3) Patrols should favor higher traffic roads/areas.
  • Kimmel will look at the contract and draft up a cover letter to accompany with the Town’s requests.
  • Benson made a motion that we sign the 12 month contract with the PSAC recommendations included in the cover letter, Mr. Haggett second: 3-0-0.

 

  1. Personnel Paperwork for Administrative Assistant: this item has been taken care of already.

 

  1. Set Schedule for Special Meeting Regarding Drug and Alcohol Policy: the Selectboard will coordinate with Ms. Peterson to schedule the meeting.

 

  1. Payroll/AP Warrants:

 

  • Haggett made a motion to pay the warrants totaling $29,735.60.17 with large bills including: Pike Industries (Chelsea Mtn. Rd Paving): $21,402.50; Vermont League of Cities & Towns (VLCT Dues): 2505.00; Two Rivers – Ottauquechee (Two Rivers Dues): $1,873. In addition, Mr. Haggett made a motion to pay the rest of last fiscal year’s warrants totaling $60,109.49 for: Hebert Excavation (Sand): $49,942.50; S. Wheatley & Sons (East Hill Ditching): $8,000.00; Summit Landworks (East Hill Seeding): $2,150.00; and Farm N’ Country Hardware (Drill Bit): $16.99; Mr. Kimmel seconded both motions: 3-0-0.

 

  1. Other Proper Business:

 

  • Kimmel mentioned that he and Town Clerk Teresa Godfrey would be attending an Election Training session for a computerized balloting system; all Towns will be using this system in the upcoming elections, which is designed as an aid for disabled and special needs voters.
  • Haggett mentioned that the trash issue is happening again on a Ridge Road property. Mr. Benson said he would give appropriate oversight individuals a call and see what steps can be continued to address the issue.
  • The Town has received from the VT Dept. of Taxes the Notice of Education Tax Rates for Fiscal Year 2019. The Selectboard at the next meeting we will work on developing the Brookfield’s tax rate.

 

  1.       Mr. Kimmel made a motion to adjourn at 7:40 p.m., Mr. Haggett seconded: 3-0-0.