Kasey Peterson

Sep 042018
 

Davis Acre Road in Brookfield will be closed from Cram Hill Road to the Davis Acre Farm from 10 September to 21 September for road reconstruction. Travelers should seek alternate routes during this time.

Aug 282018
 

Town of Brookfield
Selectboard Meeting
August 13, 2018 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Teresa Godfrey (Town Clerk/Treasurer), Lynne & Scott Wakefield, Nancy Jacques

1. Call to Order – 6:30 p.m.

2. Adjustments to Agenda – None

3. Public Comment:

• The Wakefields continued discussion with the Selectboard about plans to repair Davis Acres Road. They requested a letter from the Town confirming permission for the Wakefields to perform work on the road. Mr. Benson noted that the Town would need to publish a notice in the Randolph Herald warning about the dates of the work, along with having the Road Crew post signs during the period of work. Mr. Peck will contact Administrative Assistant Kasey Peterson about placing the notice and work dates. The work will include about 1,800 feet of the road, involving installation of about 160 feet of 24-inch replacement culverts, with supporting surface and drainage repairs.
• Ms. Jacques offered comments on several topics:
 She inquired whether people are using the port-o-potties at the ends of the Floating Bridge, reporting that she had seen a person relieving themself elsewhere near the West end of the bridge. The Board believed that the facilities are being used as confirmed by the service billing.
 Parking at the Hippo Park end of the bridge can be congested, with people in the right-of-way and obstructing the stop sign. Mr. Benson observed that this is a continual issue, particularly during warmer conditions and weekends. He added that the road is owned and supervised by the state, and that state officials could choose to close that section of the Rt. 65 to parking.
 Some people are smoking at the park: should the Town put up a “No Smoking” sign? The Board would consider doing so, and will also check the deed for the parcel to see if there are already restrictions.
 The fence at the East Hill cemetery needs to be repaired/replaced. Joe Mangan (Cemetery Sexton) is aware of the problem, and is looking into contractor bids for partial or complete replacement of the fencing. Ms. Jacques offered to see if the neighbors might also contribute to the project, which the Board appreciated and acknowledged would help move the project along.

4. New Business:

A. Tax Rate: the Board consulted with Ms. Godfrey about the appropriate figures, and on motion of Mr. Haggett, Mr. Kimmel second, passed the Brookfield Tax Rate for FY 2018-2019: 3-0-0 (attached).
B. Highway:
1. Mr. Peck met with a representative from ECFiber on the question of running a fiber optic cable under East Street. The agreement was that the Town Road Crew will dig the ditch and supply materials, with the company subsequently providing reimbursement. ECFiber will have employees available for traffic control.

2. Access Permit (Susan Cameron): the proposed drive would be located on Twin Pond Road, approximately 1 mile from the intersection with state Route 14. The Board discussed conditional approval for summer use only, with no accommodation for Town maintenance of Winter access. If Ms. Cameron wishes to pursue full-year access, she will need to apply for a permit amendment. Mr. Peck will talk to Ms. Cameron about seeking an alternative location for the drive.

3. Access Permit (Matthew Gadbois): the proposed drive would be located on West Street, approximately 0.5 mile from the intersection with state Route 65. On motion of Mr. Haggett, Mr. Kimmel second, the Board voted 3-0-0 to approve the proposed permit.

4. Mr. Peck has inspected the area on Northfield Road where there has been an alleged removal of ledge without Town approval. He will continue to monitor the site and would welcome reports from local residents on any pertinent activity.

5. Mr. Peck reported that the first round of road sign repair/replacement will cost approximately $2,700. The signs will be addressed as recommended by the Public Safety Advisory Committee in their listing of priorities.

6. Executive Session: on motion of Mr. Benson, Mr. Haggett second, the Board went into Executive Session at 7:39 p.m. regarding a personnel matter: 3-0-0. The Board returned from the session at 7:50 p.m.

7. Grant Application for Bear Hill Road Culvert Work: Mr. Peck will contact a representative with the state Agency of Transportation about what culvert and drainage work will be done. Mr. Peck would also like to do some test digging to check the stability of the area affected, how much and what material is required, and what would be potential effects on water flow.

8. Mr. Peck reported that the Road Crew will be hiring 2 trucks to help with the resurfacing of a section of East Hill Road with 800 yards of material. He will confer with Ms. Peterson about budgeting, keeping in mind that the Town is still early in the FY 2018/2019 period.

9. The Board will also ask Ms. Peterson to contact Pike about completing shoulder work on Brookfield’s portion of the Chelsea Mountain Road.

C. Backup Power for the Town Offices: Green Mountain Power is offering help for installation of Tesla Powerwall battery systems. Mr. Benson will inquire with an IT person at his DuBois & King office about their knowledge and/or experience with the system.
D. Public Assemblage Permit(s): on the motion of Mr. Haggett, Mr. Benson second, the Board approved the permit applications submitted for events at the Old Town Hall and the annual trotting races on Morgan Mile Road; 3-0-0.

5. Old Business

A. Town Attorney: the Board discussed options including potential sources in Randolph and Royalton. Research will continue along with inquiries with other similar Towns.
B. Minutes of 7-23-18 Selectboard Meeting: on motion of Mr. Haggett, Mr. Kimmel second, the minutes were approved; 3-0-0.
C. Special Meeting re: Drug and Alcohol Policy: the Board briefly discussed the possibility of arranging (and warning) a meeting for late October 2018.
D. Conflict of Interest/Purchasing Policies: tabled.

6. AP/Payroll Warrants: on motion of Mr. Haggett to approve payment of warrants totaling $28,224.42 with large bills that include: Everett J. Prescott (culverts): $7,182.20; Gorman Group LLC (chloride): $3,958.76; WRVA (ambulance): $3,767.50; Mr. Benson seconded: 3-0-0.

7. Other Proper Business: Mr. Benson mentioned that he had been contacted by the Randolph Recreation organization about a potential coordination with Brookfield for planning and financing activities. He will follow up about a potential initial meeting.

8. Mr. Haggett made a motion to adjourn at 8:50 p.m., Mr. Kimmel seconded: 3-0-0.

Aug 022018
 

Town of Brookfield

Selectboard Meeting

June 23, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Highway: Ray Peck (Road Crew Foreman) is unavailable; Mr. Haggett spoke with him and will provide an update.

 

  1. Letter from Pike Industries re: rate increases: no action required. As there are no current paving projects planned for FY 2018/2019, the pricing doesn’t affect the Town this year.

 

  1. Report (Mr. Haggett)

 

  • Working on Blodgett Road tomorrow (Tuesday) to get the dam and drainage repaired.
  • Davis Acres Road: Mr. Peck met with the Wakefields and about repair work, which should be about $3,500 worth of culverts. The Wakefields will install the culverts if the Town provides them. Dean Salls to do the work. Mr. Benson mentioned that this would use about ½ the culverts budget for this fiscal year.
  • The Board approved moving forward with the proposal. In addition, the Town should verify the classification of the road, as had been discussed previously.

 

  1. Haggett made a motion at 6:37 p.m. to go into Executive Session regarding a personnel issue, Mr. Kimmel seconded: 3-0-0. At 6:40 p.m. Mr. Haggett made a motion to leave Executive Session, Mr. Kimmel seconded. 3-0-0.

 

  1. Other Highway Business

 

  • All staff are getting along well. Mr. Benson mentioned that the roads will likely need to be regraded after the impending storm system comes through, which will keep the crew busy. The Road Crew may also end up grading Route 65, which Mr. Benson said would be reimbursed by the State for potential time, equipment, and materials costs.

 

 

 

  1. Annual Audit

 

  • The Town budgeted $5,700 to have a partial version done. Fothergill Segale & Valley provided estimates for a “Review” version (up to $9,000) and a “Compilation” version (up to $7,500). The proposals were significantly higher than the figures discussed with a FSV representative last year.
  • Kimmel will consult with Administrative Assistant Kasey Peterson about the proposals, and follow up with FSV regarding the differences in services, potential impact on the full audit expected for next year, and recommendations on how to proceed.
  • Haggett asked if we should go out to bid for Audit services. Mr. Kimmel will ask Mrs. Peterson about other firms that might be available, including VLCT recommendations. The Board will follow up on the issue.

 

  1. Town Attorney

 

  • Benson talked with Town Clerk Teresa Godfrey about looking into engaging another Town Attorney. The Board discussed timing, along with consulting with VLCT and other Towns about attorney availability. Mr. Benson will also contact current attorney Pam Stafford about her plans and recommendations.

 

  1. Old Business:

 

  1. Approve Minutes of July 9, 2018 Selectboard meeting: Mr. Haggett made a motion to approve the July 9 minutes as amended (regarding dust/sand removal on Northfield/Stone Roads), Mr. Kimmel seconded: 3-0-0.

 

  1. Foreman Job Description: Mr. Haggett suggested that we table this item until Mr. Peck is available to review the issue with the Board.

 

  1. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $65,246l.02 with large bills that include: Town of Barre (ambulance 1-year): $27,551.07; Brandon Stevens Mowing (roadside mowing): $8,500.00; Milton Cat (loader): $7,555.23. Mr. Haggett seconded: 3-0-0.

 

  1. Other Proper Business:

 

  • Kimmel will work on arranging a mutually agreeable meeting date for the Board to meet with Mrs. Peterson to talk about the Road Foreman duties and preparing a Drug Policy for the Town; a Saturday Special Meeting in August is likely, and will be arranged and warned accordingly.
  • Kimmel to contact Mrs. Godfrey to collect documents for establishing the Town Tax Rate for FY 2018/2019. Mr. Benson will also collect the relevant budget information, including estimates as to funds remaining from last year that could be reimbursed to taxpayers.
  • Kimmel reviewed the Election Training that Mrs. Godfrey and he attended. The training covered a new computer/tablet system to improve access to voting, particularly for people with disabilities or special needs. He noted that the system is not connected in any way to the Internet, which should help ensure appropriate security.
  • Benson asked if there was any other business. Mr. Haggett observed that the Ridge Road trash issue has arisen again and he has left messages with Dan Mason about the Town’s next response. Mr. Benson asked Mr. Kimmel about sending letters to the property owner, which Mrs. Peterson did previously by certified mail. Mr. Benson will also contact Town Health Officer Starr Strong about potential follow-up.

 

  1.       Mr. Kimmel made a motion to adjourn at 7:20 p.m., Mr. Haggett seconded: 3-0-0.

 

 

Jul 232018
 

Town of Brookfield

Selectboard Meeting

July 9, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Jeff Tracey, Lynne and Scott Wakefield

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment

 

  1. Tracey – Maintenance on Stone Road.

 

  • Tracey’s residence is located near the junction of Stone Road and Northfield Road. He described problems with the accumulation of large amounts of sand due to winter sanding of Stone and Northfield Roads. In addition there is a huge amount of dust in the Spring/early Summer times. Mr. Tracey reported that he cleans/sweeps right by his house, but still gets inundated with the sand.
  • Benson asked Mr. Peck to take review potential responses to the problem, including use of less sand in Winter and/or more chloride in the area. Mr. Peck will also look into renting a sweeper to remedy sand accumulation.

 

  1. Wakefields – Use of David Acres Road

 

  • The Wakefields are running more vehicles on the road, and thus are looking into improving the road surface to withstand the traffic. In addition, more ditch work and culverts are needed to stabilize road conditions. They offered to help with the work and help pay for the materials and equipment, and wondered if the Town was also willing to supply some of the culverts and other materials needed? At least a couple of 2 foot x 40 foot culverts would probably be necessary.
  • Benson suggested that Mr. Peck meet with them and review site conditions and proposed remedies, and then report back to the Board. He will meet with them on Thursday, July 12th.

 

  1. New Business:

 

  1. Highway

 

  1. Northfield Paving Grant Amendment
  • Needs Town’s signature. Mr. Kimmel made a motion to approve and have the Selectboard sign the Northfield Paving Grant Amendment, Mr. Haggett seconded: 3-0-0.

 

  1. Road Foreman Job Description: examples and copies of current job description given to all Selectboard members to look at. The Selectboard will discuss at the next meeting.

 

  1. Other Highway Business

 

  • Peck wants to hire Stan Wheatley to work on the Pickle Pond project. He is not comfortable with the backhoe work. We have gotten permission from the State to dig it out and fix the pipe.
  • Peck asked if the backhoe repair bill is in this year’s budget dollars or last year, as there will be extra on it. He was told to have the company fixing it resubmit the whole bill with the extra amount to the Town.
  • Peck needs to call Pike to see when they are going to do the shoulders on the Chelsea Mountain Road paving project. Mr. Benson inquired whether that was part of the contract invoice we just paid.
  • Benson asked Mr. Peck to get a price to do crack sealing on the Ridge Road; the road work needs to be done sooner than later so that repairs don’t get backed up towards the end of the season.
  • Stuart Edson submitted a list of the signs (about 30) that the Public Safety Advisory Committee would like to see purchased and installed this year.
  • Benson asked Mr. Peck if the posts had been added across the Floating Bridge for the second trash can: Mr. Peck said once the backhoe is back from repairs they will get on that.
  • Peck mentioned that when the crew is not using the new truck, it needs to go in for some body work. The company is going to fix the issue free of charge. He noted that the same issue happened to the Town of Chelsea’s truck too.
  • East Hill needs to be fixed with about 1,000+/- yards of surface material.
  • Rob Wheatley is temporarily unavailable to help with Road Crew work.

 

  1. Appoint Mardee Sanchez to the Board of Adjustment: Mr. Kimmel made a motion to appoint Mardee Sanchez to the Board of Adjustment, Mr. Haggett seconded: 3-0-0.

 

  1. Cemetery Contract

 

  • The proposed contract to rehire Joseph Mangan for a 2 year period (July 2018 – July 2020) is the same price. It can be extended for an additional two years at the same price.
  • Benson made a motion to approve the Cemetery Contract with Mr. Mangan and give Mr. Kimmel authority to sign for the Selectboard once Mr. Kimmel and Mr. Mangan have reached agreement on the contract language; Mr. Haggett seconded: 3-0-0.

 

  1. Old Business:

 

  1. Approve Minutes of June 25, 2018 Meeting: Mr. Kimmel made a motion to approve the June 25 minutes, Mr. Haggett seconded: 3-0-0.

 

  1. Orange County Sheriff Contract

 

  • Lew Stowell (PSAC) requested that the following items be included in the contract: 1) Radar Display cart, 2) Patrols at least 60% of the contract-allocation in the late Spring/Summer/Fall period, 3) Patrols should favor higher traffic roads/areas.
  • Kimmel will look at the contract and draft up a cover letter to accompany with the Town’s requests.
  • Benson made a motion that we sign the 12 month contract with the PSAC recommendations included in the cover letter, Mr. Haggett second: 3-0-0.

 

  1. Personnel Paperwork for Administrative Assistant: this item has been taken care of already.

 

  1. Set Schedule for Special Meeting Regarding Drug and Alcohol Policy: the Selectboard will coordinate with Ms. Peterson to schedule the meeting.

 

  1. Payroll/AP Warrants:

 

  • Haggett made a motion to pay the warrants totaling $29,735.60.17 with large bills including: Pike Industries (Chelsea Mtn. Rd Paving): $21,402.50; Vermont League of Cities & Towns (VLCT Dues): 2505.00; Two Rivers – Ottauquechee (Two Rivers Dues): $1,873. In addition, Mr. Haggett made a motion to pay the rest of last fiscal year’s warrants totaling $60,109.49 for: Hebert Excavation (Sand): $49,942.50; S. Wheatley & Sons (East Hill Ditching): $8,000.00; Summit Landworks (East Hill Seeding): $2,150.00; and Farm N’ Country Hardware (Drill Bit): $16.99; Mr. Kimmel seconded both motions: 3-0-0.

 

  1. Other Proper Business:

 

  • Kimmel mentioned that he and Town Clerk Teresa Godfrey would be attending an Election Training session for a computerized balloting system; all Towns will be using this system in the upcoming elections, which is designed as an aid for disabled and special needs voters.
  • Haggett mentioned that the trash issue is happening again on a Ridge Road property. Mr. Benson said he would give appropriate oversight individuals a call and see what steps can be continued to address the issue.
  • The Town has received from the VT Dept. of Taxes the Notice of Education Tax Rates for Fiscal Year 2019. The Selectboard at the next meeting we will work on developing the Brookfield’s tax rate.

 

  1.       Mr. Kimmel made a motion to adjourn at 7:40 p.m., Mr. Haggett seconded: 3-0-0.

 

 

Jul 032018
 

Town of Brookfield

Selectboard Meeting

June 11, 2018 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Lew Stowell (PSAC), Ray Peck (Road Crew Foreman)

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Highway

 

  1. Stone Road Right-of-Way: (see sign-in sheet for attendance)

 

  • Benson stated that the discussion will be limited to ½ hour, and that all attendees will have an opportunity to speak. He cited the Board’s need to devote time to end-of-the-fiscal year tasks. Mr. Benson also invited people to attend additional meetings to discuss this matter if they still feel things are not moving in a positive direction after tonight. He asked for a spokesperson to start first and then others can comment.
  • Beth Godin asked if possibly the Board (Mr. Benson) could give a brief history of the issue being discussed to help those who might not understand.
  • Benson explained the history that there are two complaints from the Village up to through the Stone Road to the Williamstown line. Driving too fast and vehicles identified as parking/obstructing the travel lane.
  1. Driving too fast – signs have been installed and the Town needs to notify the Orange County Sherriff’s Department (at this meeting) to start enforcing the speed limit. The Department has installed a mobile speed indicator sign to motivate people to pay closer attention.
  2. Parking/Obstructing the Travel Lane – The Town met with both of the affected property owners previously, and they have been asked to stop parking/storing vehicles that encroach on the traveled lane. One property owner (Ariel’s) has closed, so that source is gone. The other property owner has indicated they are working on reducing the problem.
  • Benson asked Capt. Kyle Kapitanski, Orange County Sherriff’s Department, to report what they have been doing in response to the problem. Capt. Kapitanski reviewed state statutory requirements, along with mentioning the Town’s current traffic and parking ordinance, and discussed OCSD’s ability to issue warnings, citations, and penalties for various speed and parking infractions.
  • Sid Cushing Sr. and Sid Cushing Jr. (property owners) both spoke during the meeting about the following:

 

  • They measured the travel portion of the road as 18 feet in width.
  • When customers stop in to see about making appointments or picking up their vehicles etc. they can sometimes intrude in the roadway.
  • Cushing Sr. stated that he believes he can have as many vehicles as he wants and there is no time period to move them as he has owned the property and business long enough to be “grandfathered” in, and thus not subject to enforcement measures. He suggested that people just slow down when they are travelling his section of Stone Road.
  • The Cushings said they cannot adjust for drivers and driving styles. They have a fence and steel barrel in place as a guideline to help their customers.

 

  • Nancy McCall spoke and asked if the vehicles could be moved from that area near the road as she was almost hit/forced into the ditch by another vehicle during foggy conditions. Dennis LaRocque suggested a barrier there would help with that.
  • Benson has gotten complaints that folks think it is narrow through there which creates unsafe conditions. The Cushings have made an attempt to clear the area and think they are currently in compliance with clearance requirements. Capt. Kapitanski said that the conditions do not appear to violate state laws at this time.
  • Kimmel asked about what measures the Cushings could take to keep the property frontage clearer during winter and Town plowing periods. The Cushings reported that they try to move the snow and vehicles and keep the area clear. They moved the mailbox off the road; if that is still an issue, they could always move it further.
  • LaRoque again suggested a safer barrier 3-4 feet would help this. The Cushings recommended that safety issues would best be resolved if drivers would simply slow down.
  • Benson said that there is no legal action per the Sherriff at this time, but Town residents can attend Public Safety Committee meetings and follow up to see if a traffic study is warranted to assess speed concerns.
  • The Cushings indicated that they lack space on the property to add more parking, due to agricultural restrictions.
  • In response to a question about how the width of a road is determined, Mr. Benson explained there are multiple ways to figure out the size. Stone Road is a 3 rod road, which is 49.5 feet wide.
  • Benson thanked everyone for coming and their comments and urged them to follow up with the Public Safety Committee on potential next steps. Lew Stowell (PSC member) also encouraged people to provide input at the meetings. Mr. Stowell and Mr. Benson also briefly discussed potential steps in pursuing a traffic study.
  • Stowell is working with the Sherriff’s office on getting the speed cart out and have it first be on one end of the Village and then on Stone Road to make people realize the road has been signed and posted. The purpose is not so much to surprise people, but to help people be aware and get used to the new speed limit postings.

 

There was s subsequent discussion about an issue with trash at a Ridge Road residence. The Board said that a state environmental official had met with the property owner and it was supposed to be cleaned up, but as of last week nothing had happened.  The Town will follow up with the state official and send out another notice if deemed necessary. The residence is adjacent to the historic Marvin Newton House, which has events scheduled for this summer.

 

  1. Lamson Pond Road: the Board asked Mr. Peck where we stood on the Lamson Pond Road and grading of all the Class 4 Town roads. Mr. Peck indicated he and the Road Crew are setting up the schedule for the work now.

 

  1. Personnel: Mr. Haggett made a motion to go into Executive Session at 7:42 p.m., Mr. Kimmel seconded, 3-0-0. The Board returned from Executive Session at 8:05 p.m.

 

  1. Cemeteries

 

  • Melanie LaRocque and Joe Mangan (Cemetery Sexton) talked about issues with Melanie’s stone and damage that looks as though someone cut into it (perhaps with a weed whacker).
  • Benson suggested that we make the company that is doing the mowing/cutting tasks aware and talk with them about having someone watch and see how they do their work; Mr. Mangan will follow up.
  • Benson ask Mr. Mangan to get together a price for the repairs and let the company know. It is their responsibility to make good either via their insurance or out-of-pocket, not the Town.
  • East Hill Cemetery: people want to see the fence repaired/rebuilt. It is somewhat expensive to do the whole thing, but Mr. Mangan has a quote to put up part of the fence. The Board will take a look at his recommendations and figure out how much to do this fiscal year (in the cemetery budget) and subsequently.

 

  1. Budget

 

  • The Board reviewed the FY 2017/2018 budget and remaining balances, considering potential expenditures by the end of June.
  • Peck noted that he had submitted a wish-list of items such as signs and posts, and needed to add 8 more base pieces to the request (approx. $196 cost).
  • Roughly $175,281 remains in Highway Budget. This number is to be confirmed/verified with Kasey.
  • The Town has a repaving project on a 0.44 mile portion of Chelsea Road to finish which is estimated to cost about $87,000+/-. Benson made a motion to spend $60,000 of this year’s budget and pay for the remainder of the project with next year’s budget; Mr. Kimmel seconded: 3-0-0.
  • Peck was authorized to buy fuel to fill the tank ($15,000+/-).
  • The Town backhoe needs repair/replacement parts for about $7,500+/-.
  • Peck will look into renting a hay mulching machine or hydroseeding machine, possible from Gilman’s or DuBois Construction.
  • The Board discussed what to do with any money that might be left over. One suggestion was to pre-buy gravel (at a potential cost savings) or other materials (sand, chloride, etc.). There also might be money available to help reduce next year’s tax rate. Once numbers are verified and all bills paid the Board will proceed accordingly at the next meeting.

 

  1. Assemblage Permits for Brookfield Community Partnership Summer Season

 

  • The Board looked at the paperwork. It was noted that the BCP’s template for the forms needs to be updated.
  • Haggett made a motion to approve the proposed permits, Mr. Kimmel seconded: 3-0-0.

 

  1. Old Business: Approve Minutes of May 28 meeting – Mr. Haggett made a motion to approve the May 28 minutes, Mr. Kimmel seconded: 3-0-0.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $14,423.98. Large bills include Municipal Emergency Services (FD Safety Equipment): $7,705.00; White River Valley Ambulance (ambulance): $3,425.00; Randolph Auto Supply (truck parts): $409.13. Mr. Benson seconded: 3-0-0.

 

  1. Other Proper Business: No other proper business.

 

  1.       Mr. Kimmel made a motion to adjourn at 8:58 p.m., Mr. Haggett seconded: 3-0-0.

 

Jul 032018
 

Town of Brookfield

Selectboard Meeting

June 25, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – None

 

  1. Public Comment – None

 

  1. New Business:

 

  1. Highway: Ray Peck (Road Crew Foreman) was not in attendance. The Board had a brief discussion about the amount of funding remaining in the FY 2017/2018 highway budget, along with the potential amount to be used toward expenses for the Chelsea Mountain Road paving.

 

  1. Public Assemblage Permit – Brookfield Community Partnership: the proposed permit looks to be their standard one. Mr. Benson made a motion to approve the Assemblage Permit for the Fat Toad Farm on September 20, 2018, Mr. Kimmel seconded: 3-0-0.

 

  1. Orange County Sheriff’s Contract: the Board decided to table this matter until the next meeting so that they can get input from the Public Safety Advisory Committee.

 

  1. Old Business:

 

  • Approve Minutes of June 11, 2018 meeting: Mr. Haggett made a motion to approve the June 11 minutes, Mr. Kimmel seconded: 3-0-0.

 

  1. Payroll/AP Warrants:

 

  • Haggett made a motion to pay the warrants totaling $54.981.17 with additional payments to Milton Cat (Loader repair) not to exceed $10,000.00 and Pike (Chelsea Mountain Road Paving) not to exceed $100,000.00. Other large bills include Evans Group (diesel): $11,934.00; Bethel Mills (bridges): $5,832.74; R.E. Tucker (gravel): $5,779.90. Mr. Kimmel seconded: 3-0-0.

 

  1. Other Proper Business:

 

  1. Municipal Highway and Stormwater Mitigation Grant.

 

  • Need Mr. Peck to review the grant requirements and determine what Brookfield projects might be eligible.
  • The application needs to be filled out and filed on-line, so Mr. Peck and Administrative Assistant Kasey Peterson will probably need to meet and work through the application.

 

  1. Soil Sample from Hippo Park.

 

  • Kimmel made a motion to approve the request of UVM and their contractor Sanborn, Head, and Associates to take a soil sample while collecting data for a broad Surficial Soil Background Study, Mr. Benson seconded: 3-0-0.

 

  1. Wages for Dawn Conant.

 

  • Benson made a motion to go into Executive Session at 7:21 p.m., Mr. Kimmel seconded: 3-0-0. The Board came out of the session at 7:25 p.m.

 

  1. Miscellaneous

 

  • Stuart Edson (PSAC) contacted Mr. Benson and asked about road signs and whether the Town had exhausted the signs budget. He left a list at the Town Garage for Mr. Peck for the next group of signs that are a priority for the next fiscal year.
  • Kimmel mentioned that the next Town-wide reappraisal is going to be in 2 years and that the cost is likely to be more than $100,000, which is substantially more than last version in 2007. The State provides some annual funding towards Town reappraisals; the Board will need to consult with the Listers over the next 2 years for budgeting purposes.
  • Benson mentioned that we should look at keeping track of the costs on the 2 newer pieces of Highway Department equipment and see if moving them out of use earlier than our normal turnover time makes sense. Mr. Peck and Ms. Peterson would likely be able to provide at least a general idea of individual equipment maintenance costs.
  • With this meeting, the Board has closed out FY 2017/2018: as a final item, Mr. Benson will follow up with Ms. Peterson and Mr. Peck in the next couple days regarding the appropriate amount to pay towards the Pike work on Chelsea Mountain Road.

 

  1.       Mr. Kimmel made a motion to adjourn at 7:32 p.m., Mr. Haggett seconded: 3-0-0.

 

 

May 312018
 

Town of Brookfield

Selectboard Meeting

May 28, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair) Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Connie Karal

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – (none)

 

  1. Public Comment:

Ms. Karal raised concerns about problems with dust accumulation in the Pond Village area, due to dry conditions on the unpaved portion of Route 65 through the village and the relatively high volume of traffic, including farm and other equipment trucks along with vehicles commuting on a main travel artery in Town. The resulting dust tends to coat houses, trees, and virtually everything else in the village. In addition, the dust poses a problem for residents with health and/or breathing issues in the area. Mr. Benson noted that the VT Agency of Transportation hasn’t yet signed off on acknowledgement that their work on Rt. 65 is completed. Mr. Peck reported that he had spoken with the State District Engineer such that the Road Crew can apply chloride to reduce the problem, and can bill AoT subsequently accordingly.

  1. New Business:

 

  1. Highway Department:

 

  1. Route 65: covered above.

 

  1. Personnel:

 

  • Performance Review: Mr. Peck will prepare the employee’s review and submit it for the Selectboard’s approval at the next meeting.

 

  • Insurance Invoice: Mr. Haggett made a motion that the Board go into Executive Session at 6:41 p.m., Mr. Kimmel seconded: 3-0-0. The Board returned at 6:55 p.m., with instructions to Administrative Assistant Kasey Peterson to pay the invoice and post it to the Highway Department’s Safety Account in the 2017/2018 budget.

 

  1. Grants-in-Aid: Two Rivers-Ottauquechee Regional Commission sent information and an application for the Municipal Roads Grant-in-Aid Program for 2017, which is offered in conjunction with the VT Department of Environmental Conservation The program is intended to “provide funding for municipalities to implement best management practices (BMPs) on municipal roads in compliance with the DEC Municipal Roads General Permit (MRGP).” On motion of Mr. Haggett, Mr. Kimmel second, the Board voted 3-0-0 to approve submitting the application (with the help of Mr. Peck and Ms. Peterson).
  2. Access Permit – Childs/Donner: Daniel Childs and Marda Donner requested a permit to add an access to their property at 1148 Kibbee Road. On motion of Mr. Benson, Mr. Haggett second, the Board voted 3-0-0 to approve the permit.
  3. Conduit under East Street: Eustis Cable (355 East Street) and ECFiber seek Town permission to run a cable/conduit under East Street to access a proposed equipment installation at the Eustis site. Mr. Benson suggested that two options be offered to the companies: either they can directional drill at least four feet below the road for the installation, or the Town Road Crew can prepare a trench. If the Town does the work, the Road Crew should be reimbursed. Mr. Benson recommended directional drilling, which might be less likely to disturb the road. Mr. Benson will convey these options to the Town’s ECFiber representative. In addition, warning tape and signage should be placed in preparation for the work.
  4. Budget Information for the State: the State has requested a detailed listing regarding the Town’s annual Highway Budget. Mr. Benson is continuing to prepare the paperwork.
  5. Mailboxes on Route 65: Mr. Peck reported that a part-time resident on Rt. 65 complained that a pair of mailboxes were damaged during the Town’s winter snowplow operations. While Mr. Peck expressed some doubt based on the setback of the boxes, the Board suggested that he assess the claim and go ahead with whatever repairs he deemed necessary.

 

  1. Security Camera: Ms. Peterson had reported to the Board about a new security camera that was recently installed at the Town Offices. The system allows for alerts and monitoring, with access from remote locations. The Board was unclear as to the recording capabilities of the camera, and requested further information including annual fees that might apply. The Board will also review potential upgrades to the systems at the Town Garage, with Mr. Peck’s and Ms. Peterson’s recommendations.

 

  1. Washington Electric Permit: WEPCO seeks a permit to do line work along an approximately 0.25 mile section of Eagle Peak Road. On motion of Mr. Kimmel, Mr. Haggett second, the Board voted 3-0-0 to approve the proposal with conditions relating to tree removal and subsequent Town activities in the Town’s Right-of-Way.

 

  1. Other Highway Issues: the Board and Mr. Peck discussed priority projects in preparation for the close of the FY 2017/2018 budget year on June 30. At this point, approximately $90,000 remains available in the Highway Budget. Mr. Peck suggested the following items for consideration:

 

  • Repair/replacement of brakes on the backhoe.
  • Bridge repairs.
  • Updating Town speed signs and replacement of road name signs.
  • Repair and paving of Brookfield’s portion of the Chelsea Mountain Road.
  • Culvert and drainage work on East Hill Road.
  • Culvert repair/replacement on Blodgett Road.
  • Fuel purchases.

 

Mr. Peck reviewed potential costs for each item; he will follow up with Ms. Peterson, clarify estimates, determine which project costs are feasible, and coordinate with the Board accordingly.

 

  1. Old Business:

 

  1. Approve Minutes of May 14 meeting: Mr. Kimmel made a motion to approve the minutes; Mr. Haggett seconded: 3-0-0.

 

  1. Drug and Alcohol Policy: Mr. Kimmel reported that he had reviewed the VLCT model version, made adjustments to reference the Town and relevant personnel, and would provide Board members with the most recent version. As there are several additional issues that VLCT recommends the Town consider, it might be best to call a Special Meeting of the Selectboard limited to a working session on the draft policy.

 

  1. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $8,635.22. Large bills include White River Valley Ambulance: $3,425.00 (ambulance services); Barre City Treasurer (ambulance dispatch): $1,895.08; Vermont State Treasurer (dog licenses): $780.00. Mr. Kimmel seconded: 3-0-0.

 

  1. Other Proper Business:

 

  • Trash and sanitary issue at Ridge Road residence: the Board will follow up with the Agency of Natural Resources regarding response to the problem.
  • The Brookfield Historical Society has proposed placement of a memorial bench (commemorating Jackie Wilder) on Town property. The Board suggested BHS consult with Mr. Peck to see how the Town could help with the proposal.

 

  1.       Mr. Haggett made a motion to adjourn at 8:18 p.m., Mr. Kimmel seconded: 3-0-0.
May 292018
 

The Brookfield Highway Dept will be replacing culverts and lining ditches on East Hill Road June 4 through June 14. One lane traffic and intermittent road closures will be unavoidable. Travelers should expect delays and are encouraged to find alternate routes when possible.

May 242018
 

Town of Brookfield
Selectboard Meeting
May 14, 2018 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: Cory Haggett (Acting Chair), Jeff Kimmel, Dawn Conant, Lew Stowell (PSAC), Stuart Edson (PSAC), Gwynn Zakov

1. Call to Order – 6:37 p.m., Mr. Haggett agreed to perform acting Selectboard Chair duties.

2. Adjustments to Agenda – Mr. Stowell and Mr. Edson (Public Safety Advisory Committee) first.

3. Public Comment

• Mr. Stowell reported that he had inquired with the owners of a property abutting the Town Clerk’s Office about the possibility of arranging a lot line adjustment as means to enlarge the parking area available at the TC Office. The owners were willing to discuss the issue. In addition, Road Crew Foreman Ray Peck will be consulted about potential measurements and the feasibility of pursuing the project.
• The Pond Village area needs new signs in appropriate spots to indicate the revised speed limit of 25 mph.
• Selectboard Chair Mr. Benson had contacted OCSD Sheriff Bill Bohnyak regarding a Stone Road property with vehicles encroaching on the right-of-way. The Town needs to determine where the proper center line of the pertinent road section is, along with the boundaries of the RoW. The current travel portion is very narrow and sometimes presents a hazard for two-car travel. Other issues include whether the road has shifted over time, whether the Road Crew needs to do remedial work on the western portion, and what state requirements are.
• The PSAC would like a chance to review the upcoming annual contract with the Sheriff’s Department before it is finalized by the Selectboard. Issues include: more specific times when OCSD services are available (spring/summer/fall when busiest), not just in winter; and more patrols on other Brookfield roads that have high traffic as well. Mr. Kimmel asked the PSAC to suggest a list of roads they would like to see prioritized. Mr. Haggett asked does the Town get billed if OCSD gets called out to another event while patrolling our roads, which appears to be true.
• Would like to have more State Police coverage without having to have a contract. Their contracts are more expensive and right now not the way to go.
• Orange County Sherriff Department (OCSD) has put up a speed cart on Stone Road, but the speed limit sign in the area (35 mph) doesn’t conform to the 25 mph limit identified for the area.
• The Town needs to add new speed signs and replace outdated/damaged ones along Stone Road, including “Reduced Speed Ahead” signs. This would require the Road Crew to install about six 35 MPH signs and two 25 MPH signs. The Board members agreed that it would be appropriate for the Crew to get started on the project, and Mr. Haggett will pass along the request to Mr. Peck.
4. New Business:

A. Highway: (Mr. Peck did not attend this evening.)

1. Conduit under East Street: Mr. Haggett made a motion to table until the next meeting; Mr. Kimmel seconded: 2-0-0.

2. Personnel

• Performance Review: Mr. Haggett made a motion to table the review for a Road Crew employee until the next meeting (following a consult with Mr. Peck); Mr. Kimmel seconded: 2-0-0.

• Insurance Invoice: Mr. Haggett and Mr. Kimmel went into Executive Session at 7:15 p.m. to discuss, returning at 7:25 p.m.

B. Planning Commission Appointment – Gwynn Zakov

• Gwynn Zakov was in attendance and gave a brief description of her experience. She moved to Brookfield last year and has spent 11 years on the Barre City Development Review Board and Zoning Administration before that. She is also an attorney for the VT League of Cities and Towns.
• Mr. Kimmel made a motion to approve Ms. Zakov being appointed to the Planning Commission; Mr. Haggett seconded: 2-0-0.

C. Washington Electric Permit

• Mr. Kimmel made a motion to table this until we can get more details and Mr. Benson is attending; Mr. Haggett seconded: 2-0-0.

D. Addition of a garbage can on west end of the Floating Bridge

• Mr. Kimmel noted that it will add to the Town’s cost for garbage/recycle removal.
• Mr. Haggett commented that we would need to make sure it is secure, so as not to have it become a “traveling” trash can. He will ask Mr. Peck to put in posts for it.
• Mr. Kimmel made a motion to approve the addition of a garbage and recycling can at the west end of the bridge dependent upon it being secured; Mr. Haggett seconded: 2-0-0.

E. Painting Contract
• The Selectboard received two bids.
• Mr. Haggett made a motion that the Board approve the painting contract with Stan Wheeler for $4,500 according to the contract, pending proof of insurance from Mr. Wheeler; Mr. Kimmel seconded: 2-0-0. The Board noted that invoices must be submitted by June 23 for payment by June 30th.

5. Old Business:

A. Approve Minutes of March 26 meeting: Mr. Haggett made a motion to approve the March 26 minutes; Mr. Kimmel seconded: 2-0-0.

B. Approve Minutes of April 9 meeting: Mr. Haggett made a motion to approve the April 9 minutes, Mr. Kimmel seconded: 2-0-0.

C. Approve Minutes of April 23 meeting: Mr. Haggett made a motion to approve the April 23 minutes; Mr. Kimmel seconded: 2-0-0.

D. Approve Minutes of April 2 Special meeting: Mr. Haggett made a motion to approve the minutes from the special meeting on April 2; Mr. Kimmel seconded: 2-0-0.

E. I-9s: Administrative Assistant Kasey Peterson still needs payroll documents from a couple of Town employees; they will be contacted and encouraged to provide the information as soon as possible.

F. Drug and Alcohol Policy: deferred until the next meeting.

6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $14,024.51. Large bills include BCBS (health care): $3,759.60; McCullough Crushing (gravel): $3,293.50; Pike (gravel): $2,600.01. Mr. Kimmel seconded: 2-0-0.

7. Other Proper Business: Trash and sanitary issue at Ridge Road residence: the Town sent the owner a warning notice via certified return receipt. The Town will monitor the response and follow up as necessary.

8. Mr. Kimmel made a motion to adjourn at 7:38 p.m., Mr. Haggett seconded: 2-0-0.

May 102018
 

Town of Brookfield

Selectboard Meeting

April 23, 2018 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Heb and Sandy Cutler, Stan Wheeler

 

  1. Call to Order – 6:30 p.m.

 

  1. Adjustments to Agenda – Mr. and Ms. Cutler first (as Public Comment), Mr. Wheeler next (regarding Town Offices painting/repair).

 

  1. Public Comment:

 

Mr. and Ms. Cutler, residents on Ferris Road, inquired about the Town Road Crew’s operations in the Ferris Road/Halfway Brook Road area. In particular, they were concerned about snow removal activities, the use of a turnaround near their residence, and whether Brookfield or Randolph were responsible for clearing the roads. Mr. Benson commented that a new employee may have used the Cutlers’ driveway as a turnaround, but that would be corrected. As for road clearing, the Cutlers had thought that Randolph seemed to do more coverage in the area, and that it also seemed that the two Towns had a system of “first to arrive, first to plow.” Mr. Peck said that if the Brookfield Crew sees that the area needs clearing, they will continue past the Town Line; he will remind the Crew as preparation begins for the next Winter plowing season.

 

The Cutlers also mentioned that it appears one of their neighbors has a burn pile going. Mr. Benson said that he would get in touch with Fire Warden Jeff Brassard to follow up.

 

  1. Old Business: Painting the Town Office Building

 

Mr. Wheeler discussed his interested in offering a bid for TO work, and had some questions regarding the offer. He asked whether the Town would be willing to authorize the pre-buy of paint and materials prior to the work. Mr. Benson indicated that this would be acceptable, and that all invoices relating to the project would need to be submitted by June 25 and paid by June 30 (the end of FY 2017/2018). Mr. Wheeler said he had discussed the project with Town Clerk Teresa Godfrey and previewed the building: there would likely be clapboard repairs and spot-painting of rusty nailheads, along with moisture damage repair. He will submit his bid quickly. Mr. Benson noted that the Town has received one bid, so far.

 

  1. New Business:

 

  1. Highway:
  • Forms TA-65 and TA-66 for Northfield Road Repair/Paving projects: The Town is requesting reimbursement from the Vermont Agency of Transportation and FEMA for paving and repair projects on Northfield Road. Mr. Haggett made a motion that the Board approve and submit the requests pending Mr. Peck and Administrative Assistant Kasey Peterson verifying the numbers and associated information, Mr. Kimmel second; 3-0-0.
  • Peck reviewed the current Highway Budget and reported that the following projects/costs would be pursued before the end of the fiscal year:
  • The crew will be continuing with erosion control work on East Hill, which will include placement of $6,000 of stone. There is the potential for partial reimbursement through TRORC. Stanley Wheatley would be hired to do excavator work.
  • While $4,500 remains in the budget for bridge work, Mr. Benson recommended delaying the work until after July 1.
  • MSHA/OSHA certification classes are coming up, which all four crew members should attend at a total cost of $200.

The Selectboard will continue review and monitoring of the budget as the Town proceeds towards the end of FY 2017/2018. This will include working with Ms. Godfrey and Ms. Peterson to verify account balances and clarify income, expenditures, and reimbursements that may overlap budget years.

  • Peck reported fewer complaints about conditions in the Taylor Hill Road area; he had inspected the area and noted that the road was slowly drying out and improving. In a related matter, a resident located near the intersection of Taylor Hill and Hopkins Roads had inquired about improved plowing and access to the camp; as the camp is physically located in Chelsea, the Board recommended that the owner address concerns to the appropriate officials in Chelsea.
  • Peck observed that the state and local media have reported the looming invasion of the emerald ash borer, with likelihood of widespread damage to ash trees. The Town will have to monitor the problem and work with state, regional, and county authorities to develop a response.

 

  1. Personnel: the Board is continuing review of a proposed Drug and Alcohol Policy.

 

  1. Old Business:

 

  1. Approve Minutes of April 9, 2018 SB Meeting: deferred.
  2. Town Office Painting: addressed previously.

 

  1. Payroll/AP Warrants: Haggett made a motion to pay the warrants totaling $11,492.05. Large bills include White River Valley Ambulance: $3,425.00; Pike (gravel): $1,620.30; Pike (gravel): $624.96; Mr. Kimmel seconded. 3-0-0.

 

  1. Other Proper Business: none.

 

  1. Mr. Kimmel made a motion to adjourn at 8:17 p.m., Mr. Haggett seconded: 3-0-0.