Kasey Peterson

Jun 232021
 

The Town of Brookfield
Special Selectboard Meeting
10 June 2021 at 6:30 PM
Town Office and Zoom

Present: John Benson (Chair), Dennis Larocque (Road Commissioner), Jeff Kimmel (Selectman), KC Peterson (Administrator)

1 – Call to Order – 6:35

2 – Public Comment – none

3 – Personnel Issues
The Board entered Executive Session at 6:40 to discuss Highway Personnel issues.
At 8:00 p.m. the Board ended their executive session.
A. While changes to Mr. Higgins rate of pay were discussed at length, no official change in wage will be made until Mr. Higgins has had his performance review in October.
B. Mrs. Peterson was tasked with writing an addendum to the personal policy which will give Full-time employees one discretionary day off if they become ill from a Covid vaccine or booster shot. Any subsequent days will be deducted from the employee’s accrued sick time.
4 – Other Proper Business – none
5 – Adjournment – 8:30 p.m.

Jun 212021
 

Town of Brookfield Selectboard Special Meeting

Notice and Agenda

The Town of Brookfield Selectboard will meet at the Brookfield Town Office and remotely on ZOOM June 22, 2021 at 6:00 p.m.

To access the remote meeting:

Go to zoom.us and Join a Meeting

Or Call +1 929 205 6099 US (New York)

The Meeting ID is 340 560 8428

Passcode: 955883

Please review our “Informational Handout for Remote Public Meetings” (available at: https://www.brookfieldvt.org/information-regarding-remote-meeting-procedures/) to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.

AGENDA:

  1. Call to Order
  2. Public Comment
  3. Stone Road Traffic & Parking
  4. Other Proper Business
  5. Adjournment
Jun 102021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
14 June 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report
1. License agreement for utilities under highways
2. Long Term Highway Strategy

E. New Business
1. Barre Town Ambulance Contract
2. Orange County Sheriff Contract
3. Budget Questions
4. Town Office Roof
5. Transportation Advisory Committee Representative
6. Covid Workplace Guidelines and Public Meeting formats
7. Road Across from Koren Property

F. Old Business
1. Joe’s Custom Memorial Bill

G. Approve Minutes 24 May 2021 Meeting

H. Payroll and AP Warrants

I. Other Proper Business

J. Adjournment

Jun 072021
 

Town of Brookfield Selectboard Special Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard
will meet at the Brookfield Town Office and remotely on ZOOM
10 June 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.

AGENDA

1 – Call to Order

2 – Public Comment

3 – Personnel Issues (Executive Session)
A. Road Foreman Wages
B. Covid Pay

4 – Other Proper Business

5 – Adjournment

Jun 012021
 

Minutes of the
Meeting of

TOWN OF BROOKFIELD SELECTBOARD

Held by remote electronic devices and at Town Office
May 24, 2021

THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members, Kasey Peterson, Administrative Assistant; and Betty Lord, Secretary.

A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:36 p.m.

B. ADJUSTMENTS TO THE AGENDA: None

C. SELECTBOARD ORGANIZATIONAL MEETING: Mr. Kimmel made a motion to appoint Mr. Benson as Interim Chairman of the Board. Mr. LaRocque seconded the motion which was approved: (2-0-1). Mr. LaRocque was appointed Interim Road Commissioner (2-0-1).

D. PUBLIC COMMENTS: None

E. HIGHWAY REPORT: Mr. Kimmel gave the highway report prepared by Mr. Tim Higgins, Road Crew Foreman. The new truck, approved at Town Meeting on May 22, 2021, has been ordered and Mr. Higgins is awaiting news of its delivery date. Underground fuel tanks have been inspected with no serious problems found. The grader, loader, and backhoe have been serviced and the Road Crew has been busy grading and raking roads, changing out culverts, and ditching. Chloride is spread daily after grading is done.

Mr. Higgins will be in touch with W.B. Rogers this week and hopes to start stockpiling sand soon.

F. NEW BUSINESS:

1. Town Meeting minutes – The minutes will be presented at the next meeting of the Selectboard on June 14, 2021.

2. COVID Workplace Guidelines – No action taken. This topic will be held over for discussion at the next meeting of the Selectboard.

3. Public Assemblage Permit – Sprague – Mr Benson described a notice of an Open House to take place at the Sprague Farm on Route 14 in East Brookfield on July 17 from Noon to 4:00 p.m. The Brookfield Fire Department will be responsible for parking control and the Sheriff’s Department will be responsible for traffic management. The event will be open to the public and as many as 500 people are expected. Mr. Benson made a motion to approve the Public Assemblage Permit. Mr LaRocque seconded the motion which carried unanimously (3-0-0). As Route 14 is a State highway, VTrans will be contacted to get their recommendations regarding traffic management.

G. OLD BUSINESS: The Board received a statement for $11,034 to pay for replacement of the family stones in the Ridge Road Cemetery. The statement will be sent to the Town’s attorney to be presented to the insurance company of the person who caused the damage to the stones.

Mrs. Peterson was asked to contact two towns to inquire if they have an electronic outline on their cemetery policy they would be willing to share, offering a template to follow in updating the cemetery policy for the Town of Brookfield.

H. APPROVAL OF BOARD MINUTES: Mr. LaRocque made a motion to accept the minutes of April 26, 2021 as presented. Mr. Kimmel seconded and the motion was approved unanimously (3-0-0).

Mr. Benson made a motion to accept the minutes of May 10, 2021 as read. Mr. LaRocque seconded and the motion was approved unanimously (3-0-0).

I PAYROLL/AP WARRANTS: Mr. LaRocque made a motion to accept the accounts payable in the total amount of $17,978.99, with the highest payment being made to MVP Health Care in the amount of $4,637.72. Mr. Kimmel seconded the motion which carried unanimously (3-0-0).

J. OTHER BUSINESS:

1. Mr. Ed Koren has asked that the road spur between the war monument and the Old Town Hall parking lot be filled in with top soil. Mr. Koren has the documents which state this parcel is part of his property. A title search will be made and finding no problems with the deed, the road will be filled in as requested.

2. A utility license agreement is to be drawn up between the Town and the Taplins on West Street for a private utility wire that has been installed in the right-of-way. Mr. Higgins will mark a map to show the location of the line and a marker will be placed on the road indicating “Buried Utility.”

K. EXECUTIVE SESSION: The Board entered into Executive Session and it was decided to provide additional sick time if necessary for employees who have bad reactions to the Covid-19 vaccine.

It was further decided that no action was to be taken regarding the Road Foreman’s salary pending further discussion with Mr. Higgins.

The Executive Session was ended at 8:53 p.m.

There being no further business to come before the Board, the meeting was adjourned at 8:54 p.m.

Respectfully submitted,

Betty Lord, Secretary

May 212021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
24 May 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Selectboard Organizational Meeting

C. Public Comments

D. Highway Report

E. New Business
1. Town Meeting Minutes
2. COVID Workplace guidelines
3. Public Assemblage Permit – Sprague

F. Old Business
1. Cemetery Follow-up

G. Personnel – Road Foreman Wages – Executive session

H. Approve Minutes
1. 26 April 2021 Meeting
2. 10 May 2021 Meeting

I. Payroll and AP Warrants

J. Other Proper Business

K. Adjournment

May 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
April 26, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members;
Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Assistant; Jon Binhammer, Jon Jickling (Conservation Committee); Lew Stowell (Public Safety Advisory Committee).

A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:32 p.m.

B. ADJUSTMENTS TO THE AGENDA: Mr. Binhammer, Mr. Jickling, and Mr. Stowell will make initial presentations. Topics will include the Conservation Commission and the status of Emerald Ash Borer infestation.

C. PUBLIC COMMENTS: Mr. Jickling reported that there are signs of EAB spread south of Williamstown. Traps have been set and will be collected In September. At this point, there is not much that can be done until the extent of EAB in Brookfield can be assessed. An EAB subcommittee (within the Conservation Commission) is being set up; the Town Highway Department should be included in this group. Mr. Jickling estimated that it will be a couple years until EAB issues are likely to arise in Town. Mr. Benson asked that the CC and EAB provide updates on the evolving situation, such as the findings from recovered traps this Fall. Mr. Jickling commented that, for now, Ash trees still have market value. Mr. Benson suggested notifying Brookfield landowners about the looming EAB issue, and suggesting that they monitor tree health and consider harvesting trees sooner rather than later. Mr. Stowell observed that as Ash trees decay, the value will drop and potential Town Highway hazard (and insurance) issues will arise. Mr. Jickling said that this is still early, although the level of infestation in Orange County may already be at 14% to 22%. The County Forester will be consulted on EAB status and response measures. The issue will be discussed at Town Meeting 2021.
Mr. Binhammer noted that Green-Up Day is May 1. Bonnie Fallon has retired from the Green-Up coordinator position; Starr Strong has offered to coordinate this year, with volunteer helpers. The Town Garage will remain the site for dropping off Green-Up bags, tires, etc.

D. HIGHWAYS: Mr. Higgins reported that the Road Crew has been busy clearing downed trees, branches, and brush, when the weather cooperates. He will be meeting with AoT representative Chris Bump on plans to address a damaged culvert on Bear Hill Road. Mr. Benson noted that Brookfield has been shifted out of the AoT District 6 region; which may have minimal effects on AoT operations in Brookfield. The Road Crew is also trying to arrange for a sweeper/broom implement to clear detritus (sand/gravel) from various Town roads.

Mr. Jeff Baker has requested an access permit for property on Twin Pond Road: on motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve the permit request. Permit conditions have been addressed in prior Board proceedings.

Highway Department Credit Card: On motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 3-0-0 to approve procuring a credit card for sole use by the Highway Department with a $5,000 limit.
The Board will be reviewing the status of Stone Road location, with the assistance of the Orange County Sheriff’s Department. Mr LaRocque and Mr. Higgins will participate in the site visit. The property owners will be notified about the time and date of the visit.

E. NEW BUSINESS:
Mrs. Peterson has verified that Brookfield’s plans for Town Meeting 2021 conform to State of Vermont COVID-19 guidance and restrictions regarding public gatherings. In addition, signs will be posted reminding residents about the time, place, and location of the meeting.

The Selectboard will be providing an update on Town Garage structure proposals at Town Meeting.
The Town bulletin board at the Brookfield Post Office is in disrepair; repair/replacement plans should include a larger space for posting notices, particularly those addressing official events.

F. OLD BUSINESS:
Mr. Benson made a motion to accept the proposal of Two Rivers-Ottauquechee Regional Commission for updating Brookfield’s Local Hazard Mitigation Plan. Mr. Kimmel seconded and the motion carried unanimously (3-0-0). On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to authorize Mr. Benson to sign the contract. Mrs. Peterson will contact TRORC and let them know the proposal has been signed.

Cemetery: Mrs. Peterson provided examples of more recent and comprehensive cemetery policies from nearby towns. The Board work with VLCT and the Town Attorney to draft a new policy for Brookfield.

G. APPROVE MINUTES – April 12, 2021 SB Meeting: Mr. LaRocque made a motion to approve the minutes of the April 12 Selectboard meeting as presented. Mr. Kimmel seconded and the motion unanimously carried (3-0-0).

H. PAYROLL/AP WARRANTS: Mr. LaRocque made a motion to accept the accounts payable in the total amount of $17,784.35, with the highest payment being made to MVP Health Care in the amount of $4,637.72. Mr. Benson seconded the motion which carried unanimously (3-0-0).

I. OTHER PROPER BUSINESS: Mr. Benson and Mr. Higgins met to lay out stakes for potential improvements for the public parking lot at the Town Clerk’s Office.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn the meeting at 7:55 p.m. Mr. LaRocque seconded the motion which carried unanimously (3-0-0).

May 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
May 10, 2021
THOSE PRESENT: John Benson, Chair; Dennis LaRocque Board Member, Walt Garner, Karen Schabot, a caller identified only as ‘Richie,’ and a caller that did not identified themself.

A. Call to order: Chair John Benson called the meeting to order at 6:30pm

B. Adjustments to the agenda. NONE

C. Public Comments; Walt Garner and Karen Schabot, hereinafter referred to as the landowners, who live on TH42 discussed their frustration over the Wakefield farms use of TH42 causing damage to their property as the farm is moving cattle to pasture on the farms land off TH42 each spring. The landowners state that the Wakefield’s move their animals on the wettest day each spring and the farm has access to their property from another road and choose to use TH42 instead. They have spoken to Mrs. Alice Wakefield about this and did not get a response. They were told by Scott Wakefield that he is using TH42 so that the road is not “thrown up” by the town. Walt and Karen are seeking some guidance from the select board in how to deal with their issue. Chair Benson offered to speak with the Wakefield’s about this matter and assured them that the town has no interest in throwing up a road and explained the various steps that it would take to legally do this. Chair Benson suggested that the landowners contact the department of Agriculture as the town has no authority when it comes to agricultural use of roads. The landowner would like to pursue having TH42 thrown up by the town and Chair Benson suggested that they draft a letter to the board explaining their reason why the town should do so.

D. Highway Report; Road Foreman Tim Higgins was absent from the meeting however Board member Jeff Kimmel had reported via email that the town road crew is busy grading roads and cleaning brush. They also did some major cleanup at the town garage property coinciding with green up day. The road crew will continue with grading, cleaning culverts and ditching. We are still waiting to meet with GMP about relocating a utility pole at the Town Office before beginning work on improving the parking area.
a. Performance Review – Richard Hamblin. Agreed to move this item to the end of this meeting.

E. New Business; The town received a response from Senator Sanders office in regards to a letter submitted seeking funding under the federal governments proposed infrastructure bill. Chair Benson offered to contact the senator’s office and set up a meeting to discuss the towns needs.

F. Old Business

a. Highway Credit Card. The bank would like an employee’s name on a credit card versus “Highway Department”. Mr LaRocque made a motion to have the card issued in the name of the Road Foreman Tim Higgins. Chair Benson seconded. Motion carried 2-0
b. Richard Doolen – LHMP Mr Doolen was absent

G. Approve minutes from April 26, 2021 Select Board Meeting. There were no minute’s present at the meeting so no action was taken.

H.  Payroll and Warrants. Mr LaRocque made a motion to accept the warrants in the amount of $5,941.70 with the largest amount going to R.E. Tucker for Gavel in the amount of $2,079.00 Mr Benson seconded and motion carried 2-0

I. Other Proper Business.
a.  The board went into executive session at 7:10pm to discuss Richard Hamblin’s performance review and exited the executive session at 7:17
b. Chair Benson reported that he is drafting a report from the select board to be presented at town meeting

J.  Adjournment. Mr. LaRocque made a motion to adjourn the meeting, seconded by chair Benson. Motion carried 2-0

7:21PM

May 062021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
10 May 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments
1. Walt Garner and Karen Schabot

D. Highway Report
1. Performance Review – Richard Hamblin

E. New Business
1. Response from Senator Sanders office re: Infrastructure

F. Old Business
1   Highway Credit Card
2  Richard Doolen – LHMP

G. Approve Minutes from the 26 April 2021 Meeting

H. Payroll and AP Warrants

I. Other Proper Business

J. Adjournment

Apr 222021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
26 April 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report
1. Credit Card

E. New Business

F. Old Business
1.  Local Hazard Mitigation Plan – TRORC Contract
2.  Cemetery

G. Approve Minutes from the 12 April 2021 Meeting

H. Payroll and AP Warrants

I. Other Proper Business

J. Adjournment