Kasey Peterson

Apr 092020
 

INFORMATIONAL HANDOUT FOR REMOTE MEETINGS

 

Remote Public Meetings

All public body meetings for the Town of Brookfield will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.

Accessing a Meeting

Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.

Participation

All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.

Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.

Please review the following guidelines:

The Chair will invite comment:

  • during the time designated on the agenda for public comment;
  • after the public body discusses each agenda item;
  • before the public body takes action;
  • during any open public comment period, if applicable; and
  • other times as determined by the public body.
  • When a participant/attendee is unmuted, they must state their name before commenting.

If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.

When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.

Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.

 

To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/.

 

 

Apr 032020
 

Town of Brookfield Selectboard

NOTICE

In recognition of the current National Health Emergency, along with State of Vermont and Centers for Disease Control guidelines, the Town of Brookfield Selectboard will adopt the following procedures in conducting Selectboard meetings starting with the April 13th 2020 meeting and continuing until further notice.

  1. Meetings will be conducted by use of a conference call system. The Public may participate by dialing into the number provided in the meeting warning and then entering the associated access code. As Selectboard meetings will be conducted electronically, there will be no designated in-person physical site or participation.
  2. The Selectboard will be limiting the meeting to only those items which the Board believes are essential to keeping the Town functioning and/or are considered time sensitive.
  3. To bring an issue before the Board, the individual or group must submit the item in writing to the Town Administrative Assistant (e-mail: admin@brookfieldvt.org) on or before the Thursday preceding the meeting. The request must contain the name of the person(s) making the request, the subject, and how it meets the criteria outlined in item 2 above. If appropriate, it will be included in the warning and the person or group recognized when the item is ripe for discussion. If not deemed appropriate at that time, the item will be deferred to a later date.
  4. Meetings will begin at 6:20 pm on the second and fourth Mondays of each month.

We thank you for your cooperation as we all work together to minimize the spread of this potentially deadly virus and keep each other safe.

Dated: April 3, 2020

Apr 012020
 

Town of Brookfield, VT

REQUEST FOR PROPOSALS

Cemetery Sexton

April 2020

The Town of Brookfield is requesting proposals from qualified contractors to perform sexton duties for the Brookfield Cemeteries. Responsibilities include:

  • Check on cemeteries twice each week throughout the Summer and once each week in the Fall, to aid in maintenance of fences and stones.
  • Sale of cemetery plots and production of cemetery deeds.
  • Maintenance of maps and card files located at the Town Office.
  • Install corner markers,  mark out foundations, and review and approve/disapprove stone designs to be installed.
  • Prepare a budget for the cemeteries.
  • Place flags before Memorial Day and remove them in November.

The Town of Brookfield encourages bids from women/minority/economically disadvantaged businesses

Proof of Workers’ Compensation Insurance is required. Contract to run: 1 July 2020 through 30 June 2021. The Town reserves the right to negotiate a fee adjustment and extension of the contract for up to an additional 2 years.

Bids may be submitted by mail to: Brookfield Town Office, PO Box 463, Brookfield, VT 05036; or by e-mail at admin@brookfieldvt.org and must be received by April 23, 2020.

Apr 012020
 

Town of Brookfield, VT

REQUEST FOR PROPOSALS

Cemetery Maintenance

April 2020

The Town of Brookfield is requesting proposals from qualified contractors to mow, trim weeds, remove/sweep grass clippings from headstones, and seasonal cleanup – once in the Spring and again in the Fall –  at the Town of Brookfield Cemeteries and other public spaces as follows:

  • West Brookfield Cemetery
  • Both Brookfield Center Cemeteries
  • East Brookfield Cemetery
  • Cemetery Street Cemetery
  • Hippo Park
  • The War Memorial Monument area on Stone Road
  • The Town Clerk’s Office

The Town of Brookfield encourages bids from women/minority/economically disadvantaged businesses.

Proof of Workers’ Compensation Insurance is required. The proposed contract will run from 1 May 2020 through 30 November 2021. The Town reserves the right to negotiate a fee adjustment and extension of the contract for up to an additional 2 years.

Bids may be submitted by mail to: Brookfield Town Office, PO Box 463, Brookfield, VT 05036; or by e-mail at admin@brookfieldvt.org and must be received by April 23, 2020.

Mar 192020
 

In response to the recommendations of the CDC and the Department of Health, the Selectboard meetings will be limited in scope to those essential functions necessary to the operation of the Town. We greatly appreciate everyone’s cooperation and understanding in limiting the exposure by human interaction in support of our nations efforts to curtail the spread of this potentially deadly virus. We will adjust our proceeding moving forward based on the directives and guidelines received from the State and Federal government.

The agenda for the 23 March 2020 meeting is available on the calendar.

Mar 102020
 

Saturday, April 18, 2020
From 8:00 a.m. to 1:00 p.m.
At the Closed Landfill past the Randolph Transfer Station

This event is for the residents of: Randolph, Braintree, Brookfield & Northfield

Materials Accepted at the Event:
Acids, Adhesives, Aerosols, Antifreeze, Brake Fluid, Cements, Charcoal Lighters, Chlorine, Cleaning Fluid, Degreasers, Disinfectants, Drain Cleaners, Dry Gas, Epoxies, Dyes, Fiberglass Resins, Flea Powders, Furniture Strippers, Hair Removers, Herbicides, Insect Repellents, Lacquers, Lubricants, Mothballs or Flakes, Nail Polish Removers, Oven Cleaners, Oil Based Paints, Paint Removers, Paint Thinners, Permanent Solutions, Pesticides, Photo chemicals, Rat Poisons, Rug & Upholstery Cleaners, Rust Solvents, Wood Preservatives, Spot Removers, Toilet Bowl Cleaners, Tub and Tile Cleaners,
Turpentine, Varnish, Weed Killers, Wood Polishes, Wood Stains, Mercury containing products.

Materials NOT Accepted at the Event:
Asbestos, Automotive Paint, Automotive and Marine Batteries, Tires, Used Oil, Explosives or Shock-Sensitive Materials, Ammunition, Radio-Active Wastes, Pathological Wastes, Infectious Waste, Medicines, Dioxins, Compressed Gas Cylinders, Fluorescent Light tubes, Electronic equipment, TV’s, Computers.

If you have any questions about the event or acceptable materials
please call Denise King at Casella 802-356-9094 or 802-888-2797.
Check out the Mountain Alliance website: www.mtalliance.org

If you want to register with CESQG please
call Krista Gloden at Clean Harbors (860) 583-8917 Ext 351.
To recycle all other materials check out VTrecycles.org.

If you qualify as a small quantity (CESQG) business, and wish to dispose of your hazardous waste, arrangements for disposal and payment must be made with Clean Harbors at least seven days in advance.

Mar 102020
 

Town of Brookfield
Selectboard Meeting
February 10, 2020 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Foreman), Steve Schaefer

1. Call to Order – 6:30 p.m.

2. Adjustments to Agenda – none.

3. Public Comment –
• Steve Schaefer: he is putting his hat in the ring for Mr. Haggett’s seat and is behind the proposal to increase the Board from 3 members to 5. He read in the Randolph Herald that Mr. Haggett won’t run again.
• Questions about meeting minutes and not meeting 5-day minimum, usually 10 days. This is unacceptable to Mr. Schaefer as a citizen in this Town. Why is the Town Clerk/Assistant not here and taking minutes? The Board explained that the Selectboard Assistant is unable to travel at night to take the minutes anymore. Mr. Schaefer asked about the Town Clerk and why she is not taking the minutes? The Board said she had wanted to stop, but if she is willing to do it again, the Board would welcome her back.
• Increasing Selectboard membership from 3 to 5 members: Mr. Benson commented that this would increase the level of bureaucracy related to the board. The Board believes the Board does a good job of operating with a lean group. The Board encouraged Town residents come to more meetings and see how the Board operates/conducts business.
• The Board was asked how many culverts they have. There is an inventory list of them, but Mr. Schaefer criticized the Board for not having the listing immediately at their fingertips.
• Why the delay in posting the roads, they were asked?
• First the Board needed to do research etc. with the state and Two Rivers-Ottauquechee Regional Commission to set up the road management system, which is a process and set of procedures and that takes time. The Board is also working with the Public Safety Advisory Committee to understand and implement Vermont Agency of Transportation requirements. Without proper vetting, the Town of Brookfield could be open to litigation particularly in trying to enforce a road ordinance. Once we have an appropriate ordinance, it can be defensible once challenged.
• Has the Stone Road issue been solved? Yes – survey done, right-of-way/travel lane by surveyor. Public Safety Committee, Sheriff’s office, Selectboard and Owner, know where the lines are and if issues continue the Sherriff’s office will enforce.
• Truck at the Town Garage was for sale last fall. Who did the Town sell it to and for what amount? It was sold to a young couple in central Vermont for $8,000, after being on the market for about 2 months.

4. New Business:

A. Highway

1. Pike Bill – Ridge Road: Mr. Peck needed to get in touch with Chris Bump at VTrans to see how they recommend dealing with Pike. The invoice was submitted, but the Town has not paid as of yet. Mr. Peck met with a sales person and it will be about $20,000 to complete the paving fix. The surface course is pulling apart and they should grind off the top and then complete repairs. Mr. Benson commented that we need to push this along, as it has been 3 months and Pike does need to get paid and this needs to be resolved.
2. Other Highway:
 Mr. Peck observed that the prior Friday was a disaster with one truck down for the ½ the day due to water pump problems. The truck is now working again.
 Mr. Peck also brought up that in the next couple years sand will be harder to get; the Town should be looking at this issue now. One idea could be to go in with other Towns to get loads via rail. We should start discussing with neighboring Towns to see what they are planning as well.
B. Letter from Casella – no action required. Trash bill went up and is now $80 per ton effective February 3rd.

5. Old Business:

A. Tatro Assemblage Permit: Mr. Tatro needs to come in and address the Board. He needs to explain his plan and why the road needs to be closed for so long (7 hours).
B. Census Bureau Letter: Administrative Assistant Kasey Peterson will review the information from them and check to see if it is accurate. Mr. Kimmel made a motion to accept the Census information if it matches the Town’s Boundaries; Mr. Haggett seconded. Mr. Benson asked for discussion (none): 3-0-0.
C. Certificate of Highway Mileage: Mr. Kimmel has verified the information and all the Board needs to sign. Mr. Haggett made a motion for the Board to sign as presented; Mr. Kimmel seconded. Mr. Benson asked for discussion (none): 3-0-0.
D. Personnel Policy Changes: Ms. Peterson has the latest version with changes to Overtime and Holiday policy. Still a work in progress.
E. Approve Minutes of January 13, 2020 meeting: tabled until next meeting.

6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $5,562.36 with large bills that include $1,875.00; Orange County Sheriff’s Dept. (fire dept. dispatch): $1,031.18; Sanel Napa (truck parts): $671.96; NEMRC (disaster recovery). Mr. Kimmel seconded. Mr. Benson asked for discussion (none). 3-0-0.

7. Other Proper Business:

• Mr. Kimmel mentioned set-up and preparation for Town Meeting. Town Clerk Teresa Godfrey will be in charge. Mr. Haggett, Mr. Benson, and Mr. Kimmel will meet around 8:30 on Tuesday March 3 to help with set up.
• Mr. Benson talked with Guy Waldo and someone will be there regarding the Masons.
• Brookfield is one of last few Towns still mailing the Town Report before Town Meeting. The meeting would be a potential chance to have an informal non-binding discussion and poll about whether to continue with the mailings in the future, along with associated costs.
• Mr. Benson spoke with the Road Crew about a site on Old School House Road (Ralph Road); there is parking in the road again.
• Mr. Benson is going to try to reach out to Tucker’s and talk with them regarding trucking and road limits, instead of sending out a letter. It may be hard to get a hold of the firm, as they are not quarrying this time of year. Mr. Benson will continue to work on this over the Winter and hopefully get this resolved.

8. Mr. Kimmel made a motion to adjourn at 7:36 p.m., Mr. Haggett seconded. 3-0-0.

Mar 102020
 

Town of Brookfield
Selectboard Meeting
January 27, 2020 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Foreman), Lew Stowell (Public Safety Advisory Committee), Dawn Conant. Public Present: Dennis Larocque, Eric Nielson, Mike McShane, Jon Binhammer, Justin Poulin

1. Call to Order – 6:31 p.m.

2. Adjustments to Agenda:

• Mr. McShane sought permission from the Town Selectboard to put up a survey at Town Meeting. He has been approached by the State Chapter of the Lions International about starting a Lions Club in the Randolph, Braintree, Brookfield area. He wants to set up a box at Town Meeting to have people fill out and leave the survey. Mr. Haggett will talk with Theresa and find out what is required to do this. The Board recommends that the Lions have a representative there when people check in so they will see them and take a survey.
• Mr. Binhammer – Mr. Kimmel asked him to come, regarding a question on the warning he is proposing. He is asking for $200 from the Town Recreation/Conservation Fund for a Broomball Set to be used at the the annual Ice Harvest event. Does the Selectboard have the authority to use/donate the funds without going to the voters’ approval at Town Meeting? The money in that account was obtained from logging at the Town Forest.
The Board opined that it could not could not obligate money without going to voters first due to the nature of funding activities. The Board could put a warning for Town Meeting have the voters vote to approve spending/raising $200 via taxes. Since the event is over for this year, Mr. Binhammer does not need it to be on the warning this time. He will plan to get something together before next year and go from there. He also mentioned the event went well, there were quite a few people, and there was over 15 inches of ice (and no one fell through).

3. Public Comment –
• Justin Poulin is here regarding the Bear Hill issues regarding a pipe installation on the road. He is asking what the Town found out about what can be done.
• The Town consulted the Town Attorney, who recommend that the property owner remove the pipes. The Town does not have legal authority to remove the pipe, unless it takes the next step and goes to court. If the property owner places a potential obstruction by the road, the owner takes on the inherent responsibility if a person hits it or if it damages the Town’s equipment. The property owner is aware of the issues and responsibilities.
• Mr. Poulin has observed other road issues, like piles of material near the road, a driveway that is paved onto the Town portion of road, and a safety issued posed by a 6 foot culvert road hole. Mr. Poulin wants to make sure that all in the Town of Brookfield are treated fairly no matter who they are.
• Mr. Benson understands this, but the issue of the pipe/posts near the road was brought to the Board by other concerned community members. The Board does not pick certain property owners to give a hard time to.
• Mr. Benson will have Ray look into the issues of the rocks and pavement and culvert hole and report back to the Board. If we don’t know about things we cannot as a Board make a plan to take care of them.
• Mr. Poulin asked about the travel way issue with Stone Road. Mr. Benson reported that the Public Safety Committee, property owners, Sheriff’s Dept. and the Board met. Nothing is to be protruding into the travel way. Mr. Eric Nielson lives and travels that way and says the sight distance northbound is better than is heading south. The Board could establish more Sheriff patrols in that area to deter encroachment in the road. The property owner has agreed to move some of the items back from the road and has been informed by the Sheriff’s Dept. what the cost is if they are in violation. The Town had a survey done and at this time the Owner is content with the survey and not going to challenge.
• Regarding the Bear Hill Property Owner road issue: the Board is not going to move forward with litigation, but at a previous meeting it was discussed as an option. The Board does not need Town voter approval to litigate matters. The Board would report the proceedings, but have the legal authority to initiate litigation if necessary.

4. New Business:

A. Kate Forrer – Emerald Ash Borer Research: tabled for this meeting as she is not here.
B. Town Meeting Warning: Mr. Kimmel has compiled it for posting and inclusion in Town Report.
C. Highway
1. Highway & Bridge Weight Restriction Filings: Mr. Peck to look and work on tomorrow.
2. Certificate of Highway Mileage: Mr. Kimmel has the material, will review its accuracy, and submit it to the Town Clerk to send to the State Agency of Transportation.
3. Other Highway
 Town Garage building – the most recent cost estimate is approximately $1,000,000 for a structure to house everything. Mr. Peck would like to have a pit in the new building as well.
 An article will be in the Town Warning for the voters to approve construction of a new Town Garage Building up to $1,000,000, to be financed over a 25-30 year period.
 The Board will present the options: a) do nothing; b) 2 buildings; c) completely replace the existing building.
 Mr. Peck will contact Two Rivers-Ottauquechee Regional Commission about the list of hazardous materials and chemicals stored in the garage and get help filling out the requisite form.
 Also will ask Administrative Assistant Kasey Peterson to contact VTrans and get an answer regarding cost issues of paving on Ridge Road.

D. Reappraisal Contract Amendment: the contract will be the same amount as before, but will extend to a two-year period. Mr. Kimmel made a motion to approve the Reappraisal Contract Amendment, Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.

E. Tatro Pubic Assemblage Permit: the event will be May 30 and feature the unveiling of a Morgan Horse history marker on Snow Road near Eaton Snow’s house. They plan to have a race, log rolling, food for sale etc. Approximately 100+/- people expected and they would like to close the road from 10-5 p.m.
Mr. Haggett indicated that he doesn’t think that will be a good idea. If for a couple of hours that is one thing. The permit request is not complete as to why for so long, and how the applicants would deal with property/home owners on the road.
The Board chose to table approval of the permit, until it is resubmitted with more information and clearer objectives. Ms. Peterson will notify Mr. Tatro and seek additional information about the permit conditions.

F. Town E911 Coordinator: the Board acknowledges the note received by Chuck Barnum indicating he is retiring from the 911 Coordinator position. The Board wants to recognize all his hard work and thank him for all the years he has done this position.
We have a community member who is willing to step in – Mr. George (Jack) Zebora. Mr. Haggett made a motion to accept the name of Mr. Zebora as the new 911 Coordinator for the Town of Brookfield, Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.
Jack Zebora will reach out to Chuck Barnum and go over the information for the position and where things stand.

G. Census Bureau request for Brookfield Boundary Information: the Board will ask Ms. Peterson to check with the TRORC mapping site to confirm the boundaries of the Town, along with referring to the census CD for comparison and get back to the Board.

H. Town Meeting Warning:

• Randolph Area Mentoring Program request for new funding: Mr. Kimmel has their request and explanatory letter.
• There is a petition circulating to increase the Selectboard from 3 to 5 members and Australian ballot was requested as the way to vote for it. Brookfield does not vote such issues by Australian ballot. So It should be amended to include it on the Town Meeting Warning, to be voted from the floor. Mr. Benson will discuss with VLCT to confirm the method(s) to vote to potentially change Board structure and add 2 more Board members.
• Mr. Haggett’s seat is up this year and he is not running again. It is the only open Board seat for the upcoming election.

5. Old Business:

A. Personnel Policy Changes: Mr. Kimmel will return to this after completion of ongoing work on the Town Report and Warning.

B. Approve Minutes of January 13, 2020 meeting: Mr. Haggett made a motion to approve the Meeting Minutes of January 13, 2020 with an amendment to the Cargill item; Mr. Benson second. Mr. Benson asked for discussion (none): 3-0-0.

6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $13,138.17 with large bills that include $4,500.65; BCBSVT (healthcare): $3,425.00; White River Valley Ambulance (ambulance): $1,733.16; Cargill, Inc. (salt). Mr. Kimmel seconded. Mr. Benson asked for discussion (none): 3-0-0.

7. Other Proper Business: the Board noted various Town Meeting items:
• Loader – need to indicate what the total cost is, including interest and period of loan.
• Town Garage – Dennis Laroque suggested that there be photos at the meeting of the trucks in the garage and what the addition would look like with trucks so the voters could see what the Board is trying to do.
• New Request – Randolph Mentoring Program.
• Remove Mr. Binhammer’s Broomball funding request.
• Amy Ingrassia went to the White River Valley Ambulance Board meeting. The Board is grateful to have an experienced volunteer working with the WRVA Board. Hard to get anyone to volunteer for the position. She hopes to see about getting some other Town members if possible.
8. Mr. Kimmel made a motion to adjourn at 8:23 p.m., Mr. Haggett seconded. 3-0-0.

 

Jan 282020
 

Town of Brookfield
Selectboard Meeting
January 13, 2020 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), Lew Stowell (Public Safety Advisory Committee), Dawn Conant; Public Present: Dennis Larocque, Amy Ingrassia, Jack Zebora

1. Call to Order – 6:30 p.m.
2. Adjustments to Agenda –
 Ms. Ingrassia is interested in the open WRVA Brookfield Representative position. Mr. Haggett explained that the meeting is the 3rd Monday of the month and it would entail going to the meetings, and reporting back to the Selectboard on their budget and vision. The position has limited authority, but would be the eyes and ears for the Town.
 Mr. Haggett made a motion to appoint Ms. Ingrassia as the WRVA Representative for the Town of Brookfield, Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.
 Mr. Haggett will obtain Ms. Ingrassia’s e-mail and he will forward information to WRVA about her being the representative.
3. Public Comment – None
4. New Business:
A. Public Safety Advisory Committee
1. Mr. Stowell presented information that the Public Safety PSAC learned regarding Enforceable Weight Limits. Enforceable Weight Limit Summary
2. Bridges are assessed by the State periodically and Mr. Peck has information on those limits.
3. Some higher weight vehicles cannot go on some of our roads. The Town will need to determine which weight limits apply to each road, and how are the limits derived.
4. If the roads/bridges are not posted, it cannot be enforced and the Town cannot seek compensation for damage to roads or bridges.
5. Mr. Peck will get the bridges posted (2 signs on each – 1 for each approach). As usual, we hope that sign pilferage is minimal. There is a liability if not posted.
6. It is the Town’s responsibility to post the roads and signs on each end of each road. This will take a lot of signs and expense. The Town will also need to prioritize the process.
7. The signs have to be up before posting road status on the State’s website. Mud Season signs also need to be posted before inclusion on the website.

8. Mud Season is a different situation as the roads can be posted to 16,000 pounds which is different than the normal 24,000 pounds.
9. The Town has no authority to limit agricultural vehicles on roads.
10. Farm traffic on some roads is only for short periods of time and not every day. Mr. Peck and/or the Board could meet with relevant farm operators to discuss speed and weight concerns.
11. Mr. Stowell and Mr. Peck noted that the number of signs for this and other postings is rapidly increasing. When the crew is doing this, they are not working on other Town projects. The Town could consider hiring a contractor for the work; the Town would purchase the signs. Mr. Benson mentioned that it is late to do for this year’s budget, but suggested that PSAC and Mr. Peck work on it and get costs to propose to the voters next year.
12. Mr. Benson suggested that the Crew get the bridges done first and get listed on the State VTrans site.
13. PSAC will develop a list of the signs needed for posting the roads and they will work on getting pricing information from a contractor to install them (weight limit signs).
14. Mr. Benson asked Mr. Peck to have the drivers take an inventory when they are on the roads daily of signs that are missing.
B. Town Meeting Warning
1. Randolph Area Mentoring petition: Mr. Kimmel has the information.
2. A petition is circulating proposing to increase Brookfield Selectboard membership from the current 3 persons to 5 persons. While the Board has not discussed the proposal with the proponents, the Board will review the proposal and confirm the language with the proponents to verify consistency with statutory requirements for articles on the Town Meeting Warning.
3. Mr. Haggett reported that he would not be running for another Board term this year.
C. Highway
1. Ridge Road Paving
 Mr. Peck talked with VTrans (paving personnel). The paving company (Pike)  did the prior work when it was cold, which apparently contributed to the surface degrading. Mr. Peck discussed the problem with Pike, which has indicated that they would work on a couple of spots.
 Mr. Peck wants to figure out what the Town can do legally to get it all fixed correctly. He will speak with Administrative Assistant Kasey Peterson about coordinating with VTrans and determine what the overall cost would be to fix all of it.
2. Loader Quote: Mr. Peck obtained a quote.
3. Lighting at the Town Garage: Mr. Peck will get a pricing estimate from Harmony Electric to replace the lighting, separate from the garage addition. In addition, the pricing might also be submitted to the voters as part of budget discussion during the upcoming 2020 Town Meeting. Mr. Haggett suggested that the Board table the lighting issue for the time being.
4. Certificate of Highway Mileage: this is an annual request from the State. Mr. Kimmel will review the material. Mr. Benson made a motion that once Mr. Kimmel compares it to last year’s version and makes any corrections necessary that he signs it and returns it to VTrans. Mr. Haggett second. Mr. Benson asked for discussion (none): 3-0-0.
5. Other Highway
 Truck is all set; the Town would normally vote during Town Meeting, order after, and take delivery in Spring. At this point, the dealers don’t keep an inventory.
 Get approval(s) to place an order and pay for next fiscal year, which would secure a place in the fleet in 2020 instead of Spring 2021-2022.
 Mr. Kimmel will take the potential truck article out of the warning for the 2020 Town Meeting.
 Mr. Peck is hoping to slow down on sand consumption, as they have gone through about ½ the pile so far this year.

D. Budget: the Town Garage (and potential improvements) will be in the budget this year for Town Meeting. Finishing on getting the numbers for the building, etc. Plan to have the cost include a water well/filtration system, as they bring in bottled water now.
E. Town Report Status: Mr. Kimmel is collecting reports and requests to include in this year’s version. Target date is going to be the end of January for the warning, etc. The Board noted that voters will also have an opportunity at Town Meeting to amend budget items up/down during the course of the meeting.
F. 2019 Equalization Study: the Board reviewed the information. The State’s figures are a factor in determining the Town’s tax rates.
5. Old Business:
A. Request by Town of Roxbury to join Mt. Alliance: This was previously approved by the Brookfield Board.
B. Braintree and Randolph are having trouble finding a Zoning Administrator; they arelooking to reach out to Brookfield and have a joint venture. There is a meeting on January 14th, which Mr. Benson will attend. The Town of Brookfield wants to retain Mike Fiorillo as ZA; in comparison to Randolph, we don’t have as much zoning work as they do.
C. Personnel Policy Changes: Mr. Kimmel has more changes to incorporate. Mr. Benson gave a brief summary of the Personnel Policy and why changes are still happening.
D. Approve Minutes of December 9, 2019 meeting: Mr. Benson made a motion to approve the Meeting Minutes of December 9, 2019 with a change for the budgeting of ambulance services, which is up this year compared to last year. Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.

E. Approve Minutes of December 23, 2019 meeting: Mr. Haggett made a motion to approve the Meeting Minutes of December 23, 2019 with minor typos fixes. Mr. Benson second. Mr. Benson asked for discussion (none): 2-0-0.
6. AP and Payroll Warrants: Mr. Haggett made a motion to pay the warrants totaling $11,100.50 with large bills that include: $4,185.00, American Consulting Engineers (stone road survey); $1,769.82, Cargill, Inc. (salt); $1,306.80, Rouse Tire Sales (tires). Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.
7. Other Proper Business:
 Mr. Larocque asked (on behalf of the Town Auditors) how the budget was coming along. The Board has drafted one and is waiting for 6-month costs from Town Treasurer Teresa Godfrey. Mr. Benson left additional information on her desk tonight and will let the Auditors know when he knows.
8. Mr. Kimmel made a motion to adjourn at 9:07 p.m., Mr. Haggett second: 3-0-0.