Teresa Godfrey

Jul 082021
 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA – JULY, 2021

Location: Virtual ZOOM Meeting (link below) and in-person at the town office at 40 Ralph Road

MEETING: Tuesday, July 13th 2021 TIME: 7:00 p.m. – 8:30 p.m.

TOPICS:

  1. Public to be heard
  2. Approve minutes of 6/8/2021 meeting
  3. Discuss merits of moving from a Zoning Board of Adjustment and Planning Commission model to a Development Review Board and Planning Commission model. Selectboard may budget in the 2022-2023 budget to use TROCC to assist in moving the town in that direction – if needed. Vermont law related to this topic can be found here: https://legislature.vermont.gov/statutes/section/24/117/04460
  4. Review progress on zoning bylaw update. In June we covered sections 4.17 (enforcement) and 18 (cost of technical review) and began review of the definitions section and continue review of the definition section. We will review accessory dwelling units and certificates of occupancy/use. Commissioners will find definition examples from two other towns for reference during the definition discussion. Members will review these sections before the next meeting. Vermont law related to certificate of occupancies/use can be found here: https://legislature.vermont.gov/statutes/section/24/117/04449
  5. Any other new/old business
  6. Set date of next meeting
  7. Adjourn

Topic: Brookfield Planning Commission

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Jun 232021
 

2021 Lister’s Grievance Hearing Meeting Minutes

June 19, 2021

The Board of Listers grievance hearings were brought to order at 9:30 a.m. on June 19, 2021. In attendance were Listers Stuart Edson, Phyllis Humez, and Teresa Godfrey.  There were no hearings scheduled for this.  We had received two phone call messages concerning the “Use Value Report” that was mailed to all parcel owners who have their land in land use.  Steve Stocking and Larry Brassard did not understand what the report represented. Mr. Edson contacted each of them and explained what the report showed.

Steve Hill, removing 8.7 acres from land use, wanted Mr. Edson to explain how he came up with the value.  Mr. Hill agreed to meet with Mr. Edson on June 15 to discuss the valuation.  After explaining the process, Mr. Hill was ok with the value on the removed acreage.

Roger LaRocque called grieving the amount of acreage he was taxed on.  Per his deed, the acreage was 5 acres more or less and he felt it was on the less side.  He had a lot line adjustment with an abutting property, gaining 0.3 acres and now owns 4.19 acres not 5.3 as the Listers had him in for. The Listers had just received their new tax maps and as indicated on Mr. LaRocque’s parcel, per measurement, his acreage is actually 4.16 acres.  Upon calling Mr. LaRocque to discuss the acreage, the Listers have lowered his acreage to 4.16 acres.

John Hrubovcak, new owner on Bear Hill, called concerning a value on his septic for the mobile home on his property.  The mobile home is a shell for storage and upon searching for a septic, he found it was a “wooden box” out back and nothing he would use.  After confirming with a previous owner, the Listers agreed to remove the value of the septic.

Justin Poulin contacted the Listers concerning a pump-house that was located on L. Brassard’s property, but owned by Mr. Poulin.  He called to let us know that had been removed and sold.  He would like the value removed from his property.  The Listers agreed.

On motion by P. Humez, seconded by T. Godfrey, the Board of Listers adjourned at 11:30 a.m. on June 19, 2021.

 

Respectfully submitted,

Stuart Edson

Phyllis Humez

Teresa Godfrey

 

 

Jun 092021
 

Minutes DRAFT

Brookfield Planning Commission

Date: Tuesday June 8, 2021

Present:

Gwynn Zakov, Chair, Tim Gershon, Christina Harlow, Martha Judy, Will White

Absent:

Nancy Jacques, John Jickling

Public Present:  None

Chair Zakov called the meeting to order at 7:05 p.m.

White/Gershon moved to approve minutes from the 5/11/21 meeting as submitted by Will White.  The minutes were approved unanimously.

The planning commission discussed the town of Brookfield’s local emergency plan which is currently being updated. Current bylaws will be congruous with the town’s FEMA emergency plan. Meetings for this will be the 3rd Tuesday of each month at 6 pm.

Martha Judy will ask Aaron Adler to come to discuss Telecommunications at a future meeting.

Discussed 4.17 Enforcement and 4.18 Costs of Technical Review

Judy/Zakov suggests adding Certificate of Use 3.17.to agenda next meeting.

Discussed Definitions, we will go back to definition of Accessory Dwelling Unit to allow more time to review.

Any other new/old business discussed.

Next meeting will be July 13, 2021 at 7:00 p.m.

Chair Zakov adjourned the meeting at 8:28 p.m.

Respectfully submitted,

Christina Harlow

 

Jun 082021
 

The Brookfield Board of Adjustment will hold a public hearing on June 30, 2021 at 7:00 p.m. at 3286 VT Route 65, Brookfield, VT to review the following request submitted under the Brookfield Development Bylaws:

Stephen Reid requested a potential variance under Section 3.10 of the Development Bylaws.  The proposed variance would be for construction of a 860 Square foot addition on the property owned by Josey Hastings and Gabriel Archdeacon located at 3286 VT Route 65, Brookfield, VT with less than the required setback established under Section 2.1(E)(4) of the Bylaws.  The Board of Adjustment will need to review the proposed site plans, with a site visit scheduled for June 30, 2021 at 6:00p.m.

Copies of the application are available for review at the Brookfield Town Clerk’s Office.  Hours are Tuesday to Thursday: 8:30 a.m. to 4:30 p.m.

Jun 032021
 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA

Location: Virtual ZOOM Meeting and in-person at the Town (see below)

MEETING: Tuesday, June 8th 2021 TIME: 7:00 p.m. – 8:30 p.m.

TOPICS:

  1. Public to be heard
  2. Approve minutes of 5/11/2021 meeting
  3. Update on Brookfield’s Local Hazard Mitigation Plan from Chair Zakov. Brookfield must update the plan and Chair Zakov will represent the Planning Commission as edits for 2021 are made. Chair Zakov will be looking for a volunteer PC member to assist with the edits. The previous PC reps were former Chair/member Aaron Adler and current member Will White.
  4. Review progress on zoning bylaw update and continue review of bylaws of sections 4.17, 4.18 and start on the definition section. Commissioners will find definition examples from two other towns for reference during the definition discussion. As before members will review these sections before the next meeting.
  5. Any other new/old business
  6. Set date of next meeting
  7. Adjourn

Town of Brookfield is inviting you to a scheduled Zoom meeting.

Topic: Brookfield Planning Commission

Time: Jun 8, 2021 07:00 PM Eastern Time (US and Canada)

Every month on the Second Tue, until Oct 12, 2021, 5 occurrence(s)

Jun 8, 2021 07:00 PM

Jul 13, 2021 07:00 PM

Aug 10, 2021 07:00 PM

Sep 14, 2021 07:00 PM

Oct 12, 2021 07:00 PM

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May 272021
 

Town of Brookfield 2021 Annual Meeting  (Approved as amended)

The legal voters of the Town of Brookfield met for the annual Town Meeting, behind the Brookfield Elementary School at 1725 Ridge Road, Saturday, May 22, 2021 at 10:00 a.m. to transact the following business:

Call to Order at 10:15 a.m.

Moderator, Gregory Wight, opened the meeting with the Pledge of Allegiance.

Article 1:  To elect all officers as required by law for the ensuing year by Australian ballot. For this purpose, the polls will be open from 9:00 a.m. to 7:00 p.m.

Article 2: To hear and act on reports of the Town Officers.

John Benson, Selectboard Chair, spoke in remembrance of 2 Brookfield residents who passed in the last year and were a large part of the community.  Sam Dilcer was a Town Auditor for several years and worked diligently to have the Town Report completed for Town Meeting. Ray Peck, born and raised in Brookfield, was the Road Foreman for a number of years.

J. Benson welcomed the new Road Foreman, Tim Higgins. He thanked Rob Wheatley for stepping into the interim Road Foreman position until a new replacement was hired. He recognized Bonnie Fallon for her work as the “Green-Up Lady”, and acknowledged her stepping down.  The Conservation Commission has stepped up as the point of contact for Green-up Day.  Dan Childs and Stuart Edson were also thanked for their work in helping to get fast speed internet, ECFiber, into Brookfield.

J. Benson continued to thank all the Town Officials for keeping the Town running and Kasey Peterson, Administration Assistant, keeping people informed and setting up Zoom for Selectboard meetings during the pandemic. He acknowledged the great job the Road Crew is doing and that they completed major work on East Hill. The Town is having a town-wide reappraisal done. The Selectboard is working on setting the weight limits on the roads, and posting them.  The only agency who enforces the weight limits is the Department of Motor Vehicles.

Dennis LaRocque discussed the progress on the upgrading/rebuilding of the Town Garage.  The Committee was able to meet a few times to identify the garage concerns.  They found a 4 ½ bay would be the best fit. This would be 4 bays with ½ for an office and conference room.  If the Fire Department is included, it would be another 2 ½ bays.  They know the Town is not ready to move forward and is looking into more options.  He said if anyone is interested in joining the committee, to please contact the Selectboard.

Jeff Kimmel said the delay in the Town Reports were due to illness and the electronic version became available about a week before Town Meeting and the printed version became available Thursday.  He plans on sending the remaining copies by mail next week.  The Selectboard is looking at improving the process. The Town Report isn’t normally a Selectboard function, but a function of the town auditors.  Since S. Dilcer stepped down a few years ago, the Selectboard had to step up.  If there is anyone with publishing skills, they would like him/her to step forward to help. An option is to hire someone to create the Town Report.  One way to pay for it is to amend the line item in the Town Report adding money to the budget.

Lew Stowell discussed the current situation with the Emerald Ash Borer (EAB) and said the Selectboard should appoint a committee to continue to monitor the EAB situation.  He recommended the Town Forester should be the ad hoc point of contact.  Kate Forrer, current Town Forester, stated Jon Jickling is on the ballot to replace her and wanted to confirm that everyone knew about EAB.  Currently there is no sign of them in Brookfield but they are showing up in 10 Vermont counties.  J. Jickling, a member of the Conservation Commission, stated they are spread by the transport of firewood.  They plan on having a monitoring system by setting up 16 traps strategically around town. It is a slow-moving infestation.  J. Benson said if you are interested in being a part of the ad hoc committee to contact J. Jickling.

Chris LaMonda, Barre Town EMS, stopped by to say hi and that is was nice to see everyone outside.  Some of the issues the EMS faced this year included the ambulance transporting service and the adjustment to income.  They have been helping with the Covid-19 testing and vaccines.  He stated that they are having a clinic today and Sunday for the vaccines.  They had 200 shots available each day.  He encouraged anyone with questions to stop by the Barre Town EMS office or call them.

Phyllis Humez, Lister, spoke about reappraisal and their progress.  She supports Sean Boyce, Vermont Appraisal Company, in scheduling site visits.  It is a 2-year process that started in October.  He has visited 350 properties and is focusing on structures.  He currently has a few left on the east side of town.  He should finish in that area by the end of summer.  She sends a letter out to property owners 2 weeks in advance.  Please contact her if you have a time restriction or any other concerns.

Tina O’Donnell requested the candidates on the ballot, who were present, be identified for voters’ purposes.

Article 3:  To see if the Town will authorize the Selectboard to borrow money in anticipation of revenues.

Motion by Erik Nielsen, seconded by Ray Mayer.

J. Benson said this is a safe-guard that was needed before changing tax collection to twice yearly, and adjusting to a fiscal year date. This is kept as an article in case we have an emergency and it allows us to request money if needed.

Call to vote. Motion carried.

Article 4: To see if the Town will vote to have all taxes paid into the Treasury as provided by law in two installments, and if so, to set the dates.

Motion by Mike Stoddard, seconded by Dave Sanville that the first payment of 2021/2022 property taxes be due November 6th, 2021; the second payment due May 7th, 2022.

Discussion included sending out a tax bill for each installment, 2 copies, and emailing copies. No decision was made to change the current method of mailing tax bills.

Call to vote. Motion carried.

Article 5:  To approve a 12-month budget for the financial year of July 1, 2021 to June 30, 2022 to meet the expenses and liabilities of the Town General Fund and to authorize the Selectboard to set a tax rate sufficient to provide the same.

Motion by Rachel Rose, seconded by M. Stoddard.

Aaron Adler questioned the several large balances in the budget.  J. Benson confirmed there was money from the State being used for the current town-wide reappraisal with no increase in taxes.  There was money received from a FEMA grant for a West Street road reconstruction that is set aside.  The Town covers the initial cost, and grants go back into the budget as revenue.  We started the equipment fund which we tapped into for the grader.

Teresa Godfrey, Treasurer, stated any balances left at the end of the fiscal year for the general and highway funds are credited towards taxes in the following year.  Last year the credit was $95,000.

Charlie Keeler made the motion to amend the budget by $2000 for the Town Report to be contracted out and D. Childs seconded.

Called to vote on amendment.  Motion carried.

After no more discussion, original article with amendment was voted on.  Motion carried.

Article 6:  To see if the Town will authorize the Selectboard to purchase a new Town dump truck, the cost not to exceed $198,000, and to be financed over a three-year period of 2021-2024.

J. Benson said he needed to amend the amount needed by $2500 due to pricing increase from vendors since the quote in December. The Town owns 3 dump trucks and trades one every three years (so the truck is 9 years old at trade-in). This maintains the reliability of the fleet. The new amount needed would then become $200,500.

Motion by Holly Dustin, seconded by Linda Runnion, to amend the amount by $2500.

R. Rose asked if the equipment fund could be used but J. Benson said that fund is usually used when other issues come into play. They have 3 quotes and they vary slightly. The quote includes finance fees and all the truck needs to be ready to run, i.e., plow and salt spreader hook-ups and radio installation.

Motion by Kelly Smith, seconded by R. Rose to amend that $2500 be taken from the equipment fund.

Called the question.  Motion failed.

Called to vote as amended, adding $2500 to purchase price.  Motion carried.

When asked about a 10-wheeler, J. Benson said it is a straight dump truck, trading in the 6-wheeler, for $205,000. To delay a year would push the schedule out, causing a ripple effect.  The cost could increase in the year.

Called the question.  Motion carried.

Article 7:  To approve a 12-month budget for the financial year of July 1, 2021 to June 30, 2022 to meet the expenses and liabilities of the Town Highway Fund and to authorize the Selectboard to set a tax rate sufficient to provide the same.

Motion by M.Stoddard, seconded by Marylou Maeder.

The cost of the new truck is already included in the budget. It is not an addition to the budget.

Jack Zebora asked about Eagle Peak Road needing to be wider and J. Benson explained the cost of rebuilding sections of road, Mother Nature, and planning which roads need most attention.  We have a three person road crew with one part-time person to fill in when there is illness or vacation time taken. Northfield paved all their roads, and maintaining them is more costly than dirt roads. The Road Crew tries to repair a couple of “mud bog” areas in the roads a year unless we are hit by a major storm.

Dennis Boggs asked if there is a 5 year plan identifying these spots.

J. Benson said the Road Crew knows which spots need more attention, and they let the Board know.

Called the question.  Motion carried.

Article 8 A:  To see if the Town of Brookfield will vote to have 5 members on the Selectboard by floor vote at Town Meeting on May 22, 2021 (17 V.S.A. 2650(b)(1)).

Patty Kennedy stated this question was proposed last year, and that more members could spread the workload.

A. Adler, retired lawyer, looked up the Statute and found a technical concern. The warning is supposed to state the term as one, or two years.

J. Benson said no one in the group supporting 5 members came and talked to them or the Admin. Asst. about what the Board objectives are. One statement in the flier states that two could work outside the Board, which is technically correct but Vermont League of Cities and Towns (VLCT) doesn’t feel that is good practice. It should be in an open forum. As far as the possibility of too many unanimous votes isn’t a bad tribute. The philosophy is that an item comes to the Board, they discuss it, and for the good of the Community show cohesiveness. They take a kitchen table approach.

Amy Ingrassia questioned their communication skills.  As a Representative for the White River Valley Ambulance (WRVA), she has asked the Board several times for the written agreement between the Board and WRVA but never received it.  There was an issue on Eagle Peak Road that took four years to fix it.

D. Boggs felt some ideas were often dismissed, and that there is a lack of openness. More members means more diversity and a wider group of people to pull from. The trend in Vermont is to go to 5-member boards. Brookfield and Tunbridge, in the local area, are 3-member, but Randolph, Chelsea, and Braintree all have 5 members.  A quorum is 2 with a 3 member Board and 3 with a 5 member Board. More minds solve more problems.

Call the vote.  Motion carried.

A request was made to “divide the house”.  The ayes stood; Perry Kacik and A. Ingrassia counted and compared the count.  68 ayes. The nays stood, were also counted, and the counts compared.  27 nays.

Motion carried.

     B:  If the above passed, per Brookfield Town Meeting standards, set the date of a Special Election by Australian ballot, not less than 60 days from this vote for adding 2 new Selectboard Members.  Anyone interested in being elected will need to submit a “Candidate Consent” form to the Town Clerk 30 days from the date of this vote (17 V.S.A. 2650(b)(2)(A)). Special Election date will be determined by the actual Town Meeting 2021 adjusted date.

Motion by Alishia Drury, seconded by Jon Binhammer.

It was stated that there needs to be clarification of 1 or 2-year terms.  The method of voting will be the same, as absentee or in person.

T. O’Donnell would like the results of this current election posted on Front Porch Forum and have those running for office put something on FPF so we know for whom we are voting.

Motion by D. Boggs, seconded by William White, to amend the motion to be for 2-year terms.

The stipulation is to be confirmed with the Secretary of State’s office and VLCT for the proper method of voting.

Motion carried.

Motion by K. Smith, seconded by A. Drury, to have the vote on Saturday, July 24th, with the Consent of Candidate forms due to the Town Clerk by June 21st.

Motion carried.

     C:   To see if the voters of Brookfield will increase the budget by $1,200 for the 2 additional Selectboard Member stipend, if section A of this article is approved.

Motion by Linda Garrett, seconded by R. Mayer.

With no discussion, motion carried.

Senator Mark McDonald stopped by to share in the gathering, and appreciated the fact that we were not all in Hollywood Squares TV screens.

Article 9:  To transact any other proper business.

S. Edson wanted to comment that as an elected official, a Lister, he has dealt with ire of unhappy citizens and he voted to go to 5 members, but wanted to give the Selectboard a thank you for all the work they do.

A. Drury said that while visiting the Floating Bridge, her family realized that the 5-sided bench in the park is in need of repairs. If someone would find the wood, they would be willing to do the repairs and paint. (Notation by recorder: Al Wilker, original builder of the bench, presented A. Drury with some money as a contribution to help purchase wood.)

Amy Borgman, Library Trustee with a lot of other wonderful members, wanted to let everyone know about the 2 little Libraries in Town.  One is across from the Old Town Hall and the other is in West Brookfield.

Starr Strong, a member of the Conservation Commission, said they have taken up B. Fallon’s position for Green-up Day, and hopes support and enthusiasm for Green-up Day will continue.  The members are planning on sorting returnable and recyclables differently in the future.

Tim Schroeder commented that the East Hill, Farnsworth Lane, and Woods Road signs are all missing.  By messing up the bolts, the culprits wrap a chain around the signs and pull the post out.  The Public Safety Advisory Committee did a complete inventory a few years ago, more signs have been ordered.

J. Benson thanked the school for the use of the tent.

Motion by R. Mayer, seconded by Vance Smith, the meeting adjourned at 12:49 p.m.

Motion carried.

Respectfully submitted:  Teresa Godfrey, Town Clerk

 

 

 

 

May 122021
 

Minutes DRAFT

Brookfield Planning Commission

Date: Tuesday, May 11, 2021

Present:

Gwynn Zakov, Chair, Tim Gershon, Christina Harlow, Jon Jickling, Will White

Absent:

Nancy Jacques, Martha Judy

Public Present:  None

Chair Zakov called the meeting to order at 7:07 p.m.

White/Jickling moved to approve minutes from the 4/13/21 meeting as submitted by Martha Judy.  The minutes were approved unanimously.

The planning commission discussed short-term camping (“Hipcamps”), gun ranges, and considered updates to the Development Bylaws section 4.15.

Any other new/old business; discussed obtaining feedback on bylaw update from conservation commission and/or TRORC.

For the next meeting the commission will review Section 4.17, 4.18, and start on the definition section. Commissioners will find definition examples from two other towns for reference during the definition discussion. As before members will review these sections before the next meeting.

Next meeting will be June 8, 2021 at 7:00 p.m.

Chair Zakov adjourned the meeting at 8:40 p.m.

Respectfully submitted,

Will White

May 062021
 

 

TOWN OF BROOKFIELD ANNUAL MEETING WARNING

The legal voters of Brookfield are hereby warned to meet for the annual Town Meeting at the Brookfield Elementary School (1725 Ridge Road), on May 22, 2021 at 10:00 A.M. to transact the following business:

Article:

  1. To elect all officers as required by law for the ensuing year by Australian ballot. For this purpose, the polls will be open from 9:00 A.M. to 7:00 P.M.
  2. To hear and act on reports of the Town Officers.
  3. To see if the Town will authorize the Selectboard to borrow money in anticipation of revenues.
  4. To see if the Town will vote to have all taxes paid into the Treasury as provided by law in two installments, and if so, to set the dates.
  5. To approve a 12-month budget for the financial year of July 1, 2021 to June 30, 2022 to meet the expenses and liabilities of the Town General Fund and to authorize the Selectboard to set a tax rate sufficient to provide the same.
  6. To see if the Town will authorize the Selectboard to purchase a new Town Dump Truck. The cost not to exceed $198,000 and to be financed over a three-year period of 2021 to 2023.
  7. To approve a 12-month budget for the financial year of July 1, 2021 to June 30, 2022 to meet the expenses and liabilities of the Town Highway Fund and to authorize the Selectboard to set a tax rate sufficient to provide the same.
  8. A. To see if the Town of Brookfield will vote to have 5 members on the Selectboard by floor vote at Town Meeting on May 22, 2021 (17 V.S.A. 2650(b)(1)).

B. If the above is passed, per Brookfield Town Meeting standards, set the date of a Special Election by Australian Ballot, not less than 60 days from this vote for adding 2 new Selectboard Members. Anyone interested in being elected will need to submit a “Candidate Consent” form to the Town Clerk 30 days from the date of this vote (17 V.S.A. 2650(b)(2)(A)). Special Election date will be determined by the actual Town Meeting 2021 adjusted date.

C. To see if the voters of Brookfield will increase the budget by $1,200 for the 2 additional Selectboard Member stipend, if section A of this article is approved.

     9.  To transact any other proper business.

Dated at Brookfield, Vermont, this 12th day of April 2021.

Attest: Teresa Godfrey, Town Clerk

Note: the Brookfield Selectboard respectfully requests that Town Meeting attendees please bring their own chairs and wear COVID protection (masks).

There will be an informational meeting about the Town Budget at the regularly scheduled Selectboard meeting (May 10, 2021, 6:30 p.m., Brookfield Town Office) preceding the Town Meeting.

May 062021
 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA

Location: Virtual ZOOM Meeting (see below)

MEETING: Tuesday, May 11th 2021 TIME: 7:00 p.m. – 8:30 p.m.

TOPICS:

  1. Public to be heard
  2. Approve minutes of 4/13/2020 meeting
  3. Review progress on zoning bylaw update and continue review of bylaws of sections 4.15, potential regulation of guns ranges and “Hipcamps” and short-term camping arrangements. Will go as far as time permits.
  4. Any other new/old business
  5. Set date of next meeting

Town of Brookfield is inviting you to a scheduled Zoom meeting.

Topic: Brookfield Planning Commission

Time: May 11, 2021 07:00 PM Eastern Time (US and Canada)

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