Jun 012021
 

Minutes of the
Meeting of

TOWN OF BROOKFIELD SELECTBOARD

Held by remote electronic devices and at Town Office
May 24, 2021

THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members, Kasey Peterson, Administrative Assistant; and Betty Lord, Secretary.

A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:36 p.m.

B. ADJUSTMENTS TO THE AGENDA: None

C. SELECTBOARD ORGANIZATIONAL MEETING: Mr. Kimmel made a motion to appoint Mr. Benson as Interim Chairman of the Board. Mr. LaRocque seconded the motion which was approved: (2-0-1). Mr. LaRocque was appointed Interim Road Commissioner (2-0-1).

D. PUBLIC COMMENTS: None

E. HIGHWAY REPORT: Mr. Kimmel gave the highway report prepared by Mr. Tim Higgins, Road Crew Foreman. The new truck, approved at Town Meeting on May 22, 2021, has been ordered and Mr. Higgins is awaiting news of its delivery date. Underground fuel tanks have been inspected with no serious problems found. The grader, loader, and backhoe have been serviced and the Road Crew has been busy grading and raking roads, changing out culverts, and ditching. Chloride is spread daily after grading is done.

Mr. Higgins will be in touch with W.B. Rogers this week and hopes to start stockpiling sand soon.

F. NEW BUSINESS:

1. Town Meeting minutes – The minutes will be presented at the next meeting of the Selectboard on June 14, 2021.

2. COVID Workplace Guidelines – No action taken. This topic will be held over for discussion at the next meeting of the Selectboard.

3. Public Assemblage Permit – Sprague – Mr Benson described a notice of an Open House to take place at the Sprague Farm on Route 14 in East Brookfield on July 17 from Noon to 4:00 p.m. The Brookfield Fire Department will be responsible for parking control and the Sheriff’s Department will be responsible for traffic management. The event will be open to the public and as many as 500 people are expected. Mr. Benson made a motion to approve the Public Assemblage Permit. Mr LaRocque seconded the motion which carried unanimously (3-0-0). As Route 14 is a State highway, VTrans will be contacted to get their recommendations regarding traffic management.

G. OLD BUSINESS: The Board received a statement for $11,034 to pay for replacement of the family stones in the Ridge Road Cemetery. The statement will be sent to the Town’s attorney to be presented to the insurance company of the person who caused the damage to the stones.

Mrs. Peterson was asked to contact two towns to inquire if they have an electronic outline on their cemetery policy they would be willing to share, offering a template to follow in updating the cemetery policy for the Town of Brookfield.

H. APPROVAL OF BOARD MINUTES: Mr. LaRocque made a motion to accept the minutes of April 26, 2021 as presented. Mr. Kimmel seconded and the motion was approved unanimously (3-0-0).

Mr. Benson made a motion to accept the minutes of May 10, 2021 as read. Mr. LaRocque seconded and the motion was approved unanimously (3-0-0).

I PAYROLL/AP WARRANTS: Mr. LaRocque made a motion to accept the accounts payable in the total amount of $17,978.99, with the highest payment being made to MVP Health Care in the amount of $4,637.72. Mr. Kimmel seconded the motion which carried unanimously (3-0-0).

J. OTHER BUSINESS:

1. Mr. Ed Koren has asked that the road spur between the war monument and the Old Town Hall parking lot be filled in with top soil. Mr. Koren has the documents which state this parcel is part of his property. A title search will be made and finding no problems with the deed, the road will be filled in as requested.

2. A utility license agreement is to be drawn up between the Town and the Taplins on West Street for a private utility wire that has been installed in the right-of-way. Mr. Higgins will mark a map to show the location of the line and a marker will be placed on the road indicating “Buried Utility.”

K. EXECUTIVE SESSION: The Board entered into Executive Session and it was decided to provide additional sick time if necessary for employees who have bad reactions to the Covid-19 vaccine.

It was further decided that no action was to be taken regarding the Road Foreman’s salary pending further discussion with Mr. Higgins.

The Executive Session was ended at 8:53 p.m.

There being no further business to come before the Board, the meeting was adjourned at 8:54 p.m.

Respectfully submitted,

Betty Lord, Secretary

May 212021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
24 May 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Selectboard Organizational Meeting
C. Public Comments
D. Highway Report
E. New Business
1. Town Meeting Minutes
2. COVID Workplace guidelines
3. Public Assemblage Permit – Sprague
F. Old Business
1. Cemetery Follow-up
G. Personnel – Road Foreman Wages – Executive session
H. Approve Minutes
1. 26 April 2021 Meeting
2. 10 May 2021 Meeting
I. Payroll and AP Warrants
J. Other Proper Business
K. Adjournment

May 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
April 26, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members;
Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Assistant; Jon Binhammer, Jon Jickling (Conservation Committee); Lew Stowell (Public Safety Advisory Committee).
A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:32 p.m.
B. ADJUSTMENTS TO THE AGENDA: Mr. Binhammer, Mr. Jickling, and Mr. Stowell will make initial presentations. Topics will include the Conservation Commission and the status of Emerald Ash Borer infestation.
C. PUBLIC COMMENTS: Mr. Jickling reported that there are signs of EAB spread south of Williamstown. Traps have been set and will be collected In September. At this point, there is not much that can be done until the extent of EAB in Brookfield can be assessed. An EAB subcommittee (within the Conservation Commission) is being set up; the Town Highway Department should be included in this group. Mr. Jickling estimated that it will be a couple years until EAB issues are likely to arise in Town. Mr. Benson asked that the CC and EAB provide updates on the evolving situation, such as the findings from recovered traps this Fall. Mr. Jickling commented that, for now, Ash trees still have market value. Mr. Benson suggested notifying Brookfield landowners about the looming EAB issue, and suggesting that they monitor tree health and consider harvesting trees sooner rather than later. Mr. Stowell observed that as Ash trees decay, the value will drop and potential Town Highway hazard (and insurance) issues will arise. Mr. Jickling said that this is still early, although the level of infestation in Orange County may already be at 14% to 22%. The County Forester will be consulted on EAB status and response measures. The issue will be discussed at Town Meeting 2021.
Mr. Binhammer noted that Green-Up Day is May 1. Bonnie Fallon has retired from the Green-Up coordinator position; Starr Strong has offered to coordinate this year, with volunteer helpers. The Town Garage will remain the site for dropping off Green-Up bags, tires, etc.
D. HIGHWAYS: Mr. Higgins reported that the Road Crew has been busy clearing downed trees, branches, and brush, when the weather cooperates. He will be meeting with AoT representative Chris Bump on plans to address a damaged culvert on Bear Hill Road. Mr. Benson noted that Brookfield has been shifted out of the AoT District 6 region; which may have minimal effects on AoT operations in Brookfield. The Road Crew is also trying to arrange for a sweeper/broom implement to clear detritus (sand/gravel) from various Town roads.
Mr. Jeff Baker has requested an access permit for property on Twin Pond Road: on motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve the permit request. Permit conditions have been addressed in prior Board proceedings.
Highway Department Credit Card: On motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 3-0-0 to approve procuring a credit card for sole use by the Highway Department with a $5,000 limit.
The Board will be reviewing the status of Stone Road location, with the assistance of the Orange County Sheriff’s Department. Mr LaRocque and Mr. Higgins will participate in the site visit. The property owners will be notified about the time and date of the visit.
E. NEW BUSINESS:
Mrs. Peterson has verified that Brookfield’s plans for Town Meeting 2021 conform to State of Vermont COVID-19 guidance and restrictions regarding public gatherings. In addition, signs will be posted reminding residents about the time, place, and location of the meeting.
The Selectboard will be providing an update on Town Garage structure proposals at Town Meeting.
The Town bulletin board at the Brookfield Post Office is in disrepair; repair/replacement plans should include a larger space for posting notices, particularly those addressing official events.
F. OLD BUSINESS:
Mr. Benson made a motion to accept the proposal of Two Rivers-Ottauquechee Regional Commission for updating Brookfield’s Local Hazard Mitigation Plan. Mr. Kimmel seconded and the motion carried unanimously (3-0-0). On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to authorize Mr. Benson to sign the contract. Mrs. Peterson will contact TRORC and let them know the proposal has been signed.
Cemetery: Mrs. Peterson provided examples of more recent and comprehensive cemetery policies from nearby towns. The Board work with VLCT and the Town Attorney to draft a new policy for Brookfield.
G. APPROVE MINUTES – April 12, 2021 SB Meeting: Mr. LaRocque made a motion to approve the minutes of the April 12 Selectboard meeting as presented. Mr. Kimmel seconded and the motion unanimously carried (3-0-0).
H. PAYROLL/AP WARRANTS: Mr. LaRocque made a motion to accept the accounts payable in the total amount of $17,784.35, with the highest payment being made to MVP Health Care in the amount of $4,637.72. Mr. Benson seconded the motion which carried unanimously (3-0-0).
I. OTHER PROPER BUSINESS: Mr. Benson and Mr. Higgins met to lay out stakes for potential improvements for the public parking lot at the Town Clerk’s Office.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn the meeting at 7:55 p.m. Mr. LaRocque seconded the motion which carried unanimously (3-0-0).

May 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
May 10, 2021
THOSE PRESENT: John Benson, Chair; Dennis LaRocque Board Member, Walt Garner, Karen Schabot, a caller identified only as ‘Richie,’ and a caller that did not identified themself.
A. Call to order: Chair John Benson called the meeting to order at 6:30pm
B. Adjustments to the agenda. NONE
C. Public Comments; Walt Garner and Karen Schabot, hereinafter referred to as the landowners, who live on TH42 discussed their frustration over the Wakefield farms use of TH42 causing damage to their property as the farm is moving cattle to pasture on the farms land off TH42 each spring. The landowners state that the Wakefield’s move their animals on the wettest day each spring and the farm has access to their property from another road and choose to use TH42 instead. They have spoken to Mrs. Alice Wakefield about this and did not get a response. They were told by Scott Wakefield that he is using TH42 so that the road is not “thrown up” by the town. Walt and Karen are seeking some guidance from the select board in how to deal with their issue. Chair Benson offered to speak with the Wakefield’s about this matter and assured them that the town has no interest in throwing up a road and explained the various steps that it would take to legally do this. Chair Benson suggested that the landowners contact the department of Agriculture as the town has no authority when it comes to agricultural use of roads. The landowner would like to pursue having TH42 thrown up by the town and Chair Benson suggested that they draft a letter to the board explaining their reason why the town should do so.
D. Highway Report; Road Foreman Tim Higgins was absent from the meeting however Board member Jeff Kimmel had reported via email that the town road crew is busy grading roads and cleaning brush. They also did some major cleanup at the town garage property coinciding with green up day. The road crew will continue with grading, cleaning culverts and ditching. We are still waiting to meet with GMP about relocating a utility pole at the Town Office before beginning work on improving the parking area.
a. Performance Review – Richard Hamblin. Agreed to move this item to the end of this meeting.
E. New Business; The town received a response from Senator Sanders office in regards to a letter submitted seeking funding under the federal governments proposed infrastructure bill. Chair Benson offered to contact the senator’s office and set up a meeting to discuss the towns needs.
F. Old Business
a. Highway Credit Card. The bank would like an employee’s name on a credit card versus “Highway Department”. Mr LaRocque made a motion to have the card issued in the name of the Road Foreman Tim Higgins. Chair Benson seconded. Motion carried 2-0
b. Richard Doolen – LHMP Mr Doolen was absent
G. Approve minutes from April 26, 2021 Select Board Meeting. There were no minute’s present at the meeting so no action was taken.
H.  Payroll and Warrants. Mr LaRocque made a motion to accept the warrants in the amount of $5,941.70 with the largest amount going to R.E. Tucker for Gavel in the amount of $2,079.00 Mr Benson seconded and motion carried 2-0
I. Other Proper Business.
a.  The board went into executive session at 7:10pm to discuss Richard Hamblin’s performance review and exited the executive session at 7:17
b. Chair Benson reported that he is drafting a report from the select board to be presented at town meeting
J.  Adjournment. Mr. LaRocque made a motion to adjourn the meeting, seconded by chair Benson. Motion carried 2-0
7:21PM

Apr 222021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
April 12, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members;
Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrator; Betty Lord, Secretary.
A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:31 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAYS: Mr. Higgins reported the roads are drying out and the Road Crew has been busy grading. He said he had received a lot of compliments on the condition of the roads. He also reported they will soon begin to clean out culverts in getting ready for summer.
Mr. Jeff Baker has requested an access permit for property on Twin Pond Road. It was stated that an agreement had already been made for the permit and it spells out the steps Mr. Baker must perform for construction and maintenance of said access; however, if the request for a permit is for accessing a different location, the permit Mr. Baker now has would have to be modified.
VTrans has asked if the Board wishes to renew its $80,000 contract of which $26,065 has been paid out for work being done on Route 65. The Board asked Mrs. Peterson to: 1) figure the pay rate for the road crew doing the work, 2) modify the contract as necessary, and 3) prepare the contract for renewal for another year.
Mr. LaRocque asked if there was a policy for long-term parking on Town property. While there is no policy in place at the present time, Mr. Higgins was asked to order a sign stating “No Long-Term Parking” to be placed on the public parking lot at the Town Clerk’s Office.
Mr. Higgins asked about the dirt on the aprons of the roads where pavement meets dirt roads. The Board asked Mr. Higgins to compare the price of buying a sweeper versus renting one. He was also asked to contact Mr. Stan Wheatley to see if he has a sweeper and what his rate would be.
Mr. Higgins also asked when the road crew should go back to summer hours of 10 hours a day. Mr. Kimmel made a motion to begin the extended summer hours of 10 hours a day beginning April 26. Mr. Benson seconded the motion which was unanimously approved (3-0-0).
Mr. Higgins was also asked to verify the final numbers for the purchase of a new Town truck, making certain the price will remain within the limits described in the Town Meeting 2021 warning.
E. OLD BUSINESS: Mr. Benson made a motion to accept the proposal of Two Rivers-Ottauquechee Regional Commission for updating Brookfield’s Local Hazard Mitigation Plan. Mr. Kimmel seconded and the motion carried unanimously (3-0-0). Mrs. Peterson will contact TRORC and let them know the proposal has been signed.
Mr. Kimmel reported the Town Meeting 2021 warning is ready to be posted, which is within the requisite 30 to 40 days prior to Town Meeting day. Mr. Benson made a motion to approve the warning contingent upon Mr. Higgins verifying that the cost of the new Town truck does not exceed $198,000 including financing costs. Mr. Kimmel seconded this motion which was unanimously approved (3-0-0).
A request was made to ask Mrs. Godfrey, Town Clerk, to include in any announcement that everyone attending Town Meeting should wear a mask and bring their own chair.
Mr. LaRocque made a motion to approve the minutes of the March 22 Selectboard meeting as presented. Mr. Kimmel seconded and the motion unanimously carried (3-0-0).
Mr. Kimmel made a motion to accept the accounts payable in the total amount of $21,592.79 with the highest payment being made to R. E. Tucker Gravel in the amount of $8,694. Mr. Benson seconded the motion which carried unanimously (3-0-0).
F. OTHER BUSINESS: Mr. Dan Mason (Town Constable) reported a dog bite incident. Mr. Kimmel will contact Mr. Mason regarding response steps, including asking the Town Health Officer to review the situation.
Mrs. Peterson will contact VLCT again to ask about coverage for the cost of the damage done at the Ridge Road Cemetery during a December 2020 incident.
Mr. Kimmel will follow up on all license agreements and have copies provided to Mrs. Peterson.
Mr. Benson and Mr. Higgins will meet to discuss options for the public parking lot at the Town Clerk’s Office.
Mr. Benson reported that he had drafted a proposal to request federal funds for Public Works Facility repairs and upgrades in Brookfield, specifically addressing the Town Garage and the Fire Department structures. Mrs. Peterson will review the draft letter, and signed copies will be sent to Senator Leahy, Senator Sanders, Representative Welch, and Governor Scott.
Mr. Benson made a motion to enter into executive session to discuss personnel matters at 7:55 p.m. Mr. Kimmel seconded the motion, which passed unanimously (3-0-0).
During this session it was decided to review the budget numbers and discuss the matter of Mr. Higgins’ wages with him before making any changes.
At 8:17 p.m. Mr. Benson made a motion to leave executive session. Mr. Kimmel seconded the motion which carried unanimously.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn the meeting at 8:18 p.m. Mr. LaRocque seconded the motion which carried unanimously (3-0-0).
Respectfully submitted,
Betty Lord, Secretary

Apr 122021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual Meeting
March 22, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, and Dennis LaRocque, Board Members; Tim Higgins, Road Crew Foreman; Kasey Peterson, Assistant Town Clerk; Betty Lord, Secretary; Lewis Stowell, Public Safety Advisory Committee Chair; Joe Mangan of Kirkland Services, Cem-etery Sexton; and Dan Childs.
A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:33 p.m.
B. ADJUSTMENTS TO THE AGENDA:
E. NEW BUSINESS:
1. ECFiber Appointments – Mr. Benson made a motion to appoint Mr. Dan Childs as the Brookfield representative of the Town, and Mr. Dan O’Brien as the alternate representative, to ECFiber. Mr. Kimmel seconded the motion which was unanimously approved: 3-0-0. The Board wishes to thank Mr. Stuart Edson for his many years of service representing the Town with ECFi-ber.
2. LEMP 2021 – Mr. Benson made a motion, which was seconded by Mr. Kimmel, to ac-cept the updated Local Emergency Management Plan for 2021 prepared by Mr. Richard Doolen, Director of Emergency Management for the Town of Brookfield. The motion was unanimously ap-proved: 3-0-0.
3. LHMP 2021 – Mr. Kimmel will coordinate with Two Rivers-Ottauquechee Regional Commission to obtain funding and set up a workgroup to update the Local Hazard Mitigation Plan. Mr. Stowell and Mr. Higgins will also be consulted as to suggested changes or amend-ments for the 2021 version of the LHMP.
F. OLD BUSINESS: Ridge Road Cemetery – Mrs. Peterson reported that VLCT insurance wants to know whether the Town or individual site purchasers own the graves sites and memorial mark-ers, before VLCT would reimburse potential site repairs. It was the consensus of the Board that repair expenses should be covered by the insurance of the person who caused the damage. The Board also concurred that the cemetery bylaws should be adjusted to clarify who has ownership of the memorials and grave sites.
Mr. Stowell, PSAC Chair, asked about the placement of traffic signs within the Town. Mr. Higgins reported that approximately 50 signs had been ordered, as well as the equipment needed to in-stall them, in an amount totaling approximately $6,000.
Mr. Stowell also asked about the status of the Town Office parking lot in Pond Village. Mr. Ben-son said he would be meeting with Mr. Higgins and the parking lot would be put on the list of pro-jects for this coming Summer.
It was also noted that $15,000 was in the 2021-2022 budget for the Orange County Sheriff’s De-partment as recommended by the Public Safety Advisory Committee.
Mr. Stowell was told the status of the traffic ordinance was still pending.
Mr. Benson noted the weight limit signs are up but in order to be legal they must be listed on the state Agency of Transportation website. Mrs. Peterson will begin submitting each road in Town and its weight limit. Mr. LaRocque offered to help with some of the listing.
C. PUBLIC COMMENT – None
D. HIGHWAY:
1. Debit or Credit Card for Fuel – Mr. LaRocque made a motion that a credit card with a limit of $5,000 be obtained for Mr. Higgins, Road Crew Foreman, to be used for the Highway Department purchase of fuel and unforeseen emergencies. Mr. Benson seconded the motion which carried unanimously: (3-0-0). Once the credit card is received, the three debit cards currently used for fuel purchases will be canceled.
2. Grants – There is a VTrans grant being used at the present time for work on Bear Hill Road. The Board will pursue a grant with VTrans for the installment of a culvert or a small bridge on Halfway Brook Road; and with Two Rivers-Ottauquechee Regional Commission for the Local Hazard Mitigation Plan. TRORC will also be asked about potential funding for an erosion hazards grant. There may also be a construction grant available from the Federal Government in 2022.
Mr. Higgins reported he was is looking for another source for sand. Mr. Benson said he and Mr. Higgins had met with Mr. Keith Sprague about using the Sprague sand pit, but after considera-tion, Mr. Sprague withdrew from negotiations as he concluded that he will need the resource for his farm in the future.
E. NEW BUSINESS – See Above
F. OLD BUSINESS – See Above
G. APPROVAL OF THE MINUTES OF MARCH 8, 2021: Mr. LaRocque moved to accept the minutes as presented. Mr. Kimmel seconded the motion which was passed unanimously: 3-0-0.
H. PAYROLL AND AP WARRANTS: Mr. LaRocque made a motion to approve the warrants in the total amount of $13,544.34 with the highest amount being paid to NEMRC in the amount of $4,637.72. Mr Kimmel seconded the motion which carried unanimously: 3-0-0.
I. OTHER PROPER BUSINESS – None
J. ADJOURNMENT: There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn at 7:53 p.m.; Mr. Benson seconded and the motion was carried unani-mously: 3-0-0.
Respectfully submitted,
Betty Lord, Secretary

Mar 152021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
by Zoom and Telephone Conferencing
March 8, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Selectmen; Tim Higgins, Road Crew Foreman; Kasey Peterson, Assistant Town Clerk; Betty Lord, Secretary; and Lewis Stowell.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAYS – Mr. Benson reported the Board had received a letter from VTrans asking if the Town would be making any requests for grants for the year 2021. The Board asked Mr. Higgins and Mrs. Peterson to pursue a grant proposal with VTrans to cover the cost of repairing or replacing a damaged culvert on Halfway Brook Road.
The Town has received a letter from the State to be posted in at least two public places regarding weight limits on roads, i.e.: 15,000 lbs for 2 axle units, 18,000 lbs for 3 axle units, and 20,000 lbs. for tractor/trailer units. The Town will post the roads and the postings will be listed on the State website. Mr. Higgins said the signs had just been received from the State and would be posted the following day.
Mr. Stowell asked what work was planned for Twin Pond Road this spring and summer. Mr. Higgins stated that they would be stone lining some the ditches for water control and work would be done on some of the culverts.
Mr Benson reported that all the information has been gathered on the costs of sand ($2 a yard) and hauling ($2 a yard) and he would be setting up a time during the coming week for Mr. Hig-gins and him to meet with Mr. Keith Sprague to discuss a possible contract with Sprague’s sand pit.
E. NEW BUSINESS: None.
F. OLD BUSINESS: The Cemetery maintenance contract and the contract for sexton made with Mr. Joe Mangan of Kirkland Services are ready for signing by members of the Board. Mrs. Peter-son will be the witness. The contracts are being extended for an additional year.
Mrs. Peterson reported that she had contacted VLCT Insurance about covering the repairs to be made at the Brookfield cemetery on Ridge Road. She was assured that as long as the Town had pictures of the damage done to the stones and fencing, the repair work could commence and the costs would be covered.
G. APPROVAL OF THE MINUTES: Mr, LaRocque asked that the draft minutes be amended in Article D, Paragraph 3, from “will contact Mr. Gilman” to “asked Mr. Higgins to contact Mr. Gil-man”. Mr. LaRocque made a motion to accept the minutes as amended, Mr. Kimmel seconded, and the motion carried: 3-0-0.
H. PAYROLL AND WARRANTS: Mr. LaRocque made a motion to accept the warrants in the total amount of $2,072.38 with the highest amount paid being $602.12 payable to NEMRC. Mr. Kimmel seconded the motion which passed unanimously: 3-0-0.
I. OTHER BUSINESS – Mr.Kimmel reported to the Board that Mrs. Lord will be away but as long as the meetings are held on Zoom she will be able to continue to take the minutes. It was agreed that as long as the minutes could be done efficiently by this method, Mrs. Lord would continue to take the minutes. If this does not prove to be satisfactory, other arrangements will be made.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn at 7:07 p.m., Mr. LaRocque seconded the motion which was unanimously approved: 3-0-0.
Respectfully submitted,
Betty Lord, Secretary

Mar 012021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
by Zoom and Telephone Conferencing
February 22, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, and Dennis LaRocque, Selectmen; Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Assistant; Betty Lord, Secretary; and Christina Harlow and Richard Doolan.
A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:32 p.m.
B. ADJUSTMENTS TO THE AGENDA: Mrs. Christina Harlow was present at the meeting to of-fer her services as a candidate for an open position on the Town Planning Commission. Mr. Kimmel made a motion to appoint Mrs. Harlow to the Commission. Mr. Benson seconded the mo-tion and asked Mrs. Harlow to tell the Board something about herself. She stated that she had lived in Brookfield for 6.5 years, had two young children (one in the Brookfield Elementary School and another soon to follow) and that she had a desire to be involved in Town activities. Mr. Ben-son called for a vote on the motion on the floor and it was passed unanimously: 3-0-0.
Mr. Richard Doolan, Director of Emergency Management for Brookfield, came to discuss the sta-tus of the Town Hazard Mitigation Plan and the related Local Emergency Management Plan. It was agreed the topic would be put on the agenda for the next Selectboard meeting of March 8, 2021. Mr. Kimmel will represent the Board in discussion with Two Rivers-Ottauquechee Regional Commission while working on plans. Other personnel that should be included in developing the plan are an officer from the Fire Department, the Road Crew Foreman, and Mrs. Peterson will contact the Planning Commission to ask which of their board members would like to be involved. Mr. Doolan reported a generator had been installed at the Brookfield Elementary School and, alt-hough plans have not been completed due to the pandemic, the school could be opened up as needed on a storm-by-storm basis.
C. PUBLIC COMMENTS: None
D. HIGHWAYS: Mr. Benson reported that information regarding the price of sand, loading, and hauling had been received and a meeting will now be set up with Mr. Keith Sprague regarding the proposed Sprague Sand Pit and the feasibility of a contract with the Town for the purchase of sand.
Mr. Benson talked with Northfield Savings Bank to discuss a loan for the financing of a new truck for the Town. He is waiting for the figures for financing for two years at the commercial rate.
Mr Larocque will contact Mr. Gilman at W. B. Rogers to ask how many years remain for providing sand from his pit.
Mr. Benson pointed out the new truck cannot be ordered until after Town Meeting of May 22, 2021.
E. NEW BUSINESS
1. Ira Day Historic Sign: the Board was asked by the State and petitioner Joshua Blouin to ap-prove the wording on a historical sign honoring Major Ira Day to be placed on Route 14 in the Brookfield/Williamstown section; and to provide notice of approval by providing a copy of the relevant Brookfield Selectboard meeting minutes to the State and petitioner. Mr. Kimmel read the proposed wording to the Board, a copy of which is attached and made a part of these minutes. Mr. LaRocque made a motion to approve the proposed wording for the Major Ira Day historical marker as of February 22, 2021, and that a copy of the minutes be sent (as indicated above); Mr. Kimmel seconded and the motion passed unanimously: 3-0-0.
2. Cemetery RFP – Mr. Benson made a motion to extend the maintenance contract for Town cemeteries for another year to Mr. Joseph Mangan of Kirkland Services, LLC.; Mr. LaRocque se-conded the motion which was unanimously passed: 3-0-0.
Mr. Benson made a motion to extend the yearly contract to Mr. Mangan as Town Cemetery Sex-ton for another year; Mr. Kimmel seconded and the motion was unanimously passed: 3-0-0.
3. Roadside Mowing – Mr. Higgins was asked by the Board to contact Mr. Brandon Stephens of Total Lawn Care to ascertain costs and scheduling for roadside moving for the coming summer.
4. Planning Commission Appointment – Christina Harlow (see above).
5. Public WiFi Equipment Grant – The Board agreed that ECFiber was doing a good job of providing WiFi coverage in Brookfield and there appeared to be little interest in additional public WiFi at this time. Currently the Town Library in Pond Village provides public access.
6. Lister Certificates – Members of the Board signed the Lister Certificates. Mr. LaRocque made a motion to accept the Lister Certificates for the years 2018, 2019, and 2020; Mr. Kimmel se-conded and the motion was unanimously approved: 3-0-0.
7. NEMRC Contracts – Mr. Benson made a motion to renew the annual financial software con-tract with NEMRC. Mr. LaRocque seconded the motion which was unanimously approved: 3-0-0. Mr Benson signed the contract on behalf of the Selectboard.
8. Certificate of Deposit Renewal – Mr. LaRocque made a motion to allow the certificate of deposit with Northfield Savings Bank coming due on February 25, 2021 to roll over for automatic renewal for an additional year; Mr. Kimmel seconded the motion which was unanimously approved: 3-0-0.
F. OLD BUSINESS
Cemetery Repairs – Mrs. Peterson reported that Kirkyard Services and Custom Manufacturing of Quality Memorials are ready to start repair/replacement work on the memorial stones that were damaged in the Ridge Road Cemetery when a car went off the road. Mr. LaRocque made a mo-tion to authorize the two companies to begin work with the proviso that VLCT Insurance verifies that there are no risks in beginning the work and that VLCT (and/or the vehicle driver’s insurer) are willing to reimburse once the work is completed; Mr. Benson seconded the motion which was carried unanimously: 3-0-0.
G. APPROVAL OF MINUTES of February 8, 2021 MEETING – Mr. Kimmel moved that the minutes of the meeting of February 8, 2021 be approved as presented; Mr. LaRocque seconded, and the minutes were unanimously approved: 3-0-0.
H. PAYROLL AND WARRANTS – Mr. LaRocque moved to accept the warrants in the total amount of $31,181.70 with the highest payment being $15, 378.35 payable to Evans Group for diesel oil. Mr. Benson seconded the motion which was unanimously approved: 3-0-0.
I OTHER PROPER BUSINESS:
1. Variances – Mr. LaRocque reported that all three outstanding requests for variances before the Board of Adjustment had been settled in favor of the applicants.
2. Car Parked in Town Office Parking Lot – Mrs. Peterson was asked to draft a letter to Mr. Ed Koren asking that he find another place to park his son’s car as it was disrupting the plowing of the Town Office’s parking lot; and to send a copy of the letter to the Selectboard for review.
3. License Agreements – Mr. Kimmel reported that all the license agreements for utility crossings on Old Cross Road, East Street, and Bear Hill Road had been signed, with the exception of the Taplin work on West Street. Mr. Benson asked Mr. Higgins to check on a source for stakes or other appropriate markings to warn of utility crossings.
There being no further business to come before the Board, Mr. LaRocque made a motion to ad-journ. Mr. Kimmel seconded the motion and the meeting was adjourned at 7:44 p.m.: 3-0-0.
Respectfully submitted,
Betty Lord, Secretary

Feb 172021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
by Zoom and Telephone Conferencing
February 8, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Selectmen; Tim Higgins, Road Foreman; Kasey Peterson, Assistant Town Clerk; Betty Lord, Secretary; and Da-vid Pattison, Elizabeth Templeton, Chelsea and Keith Sprague, Alexis McLean, Kevin and Marie Dunwoody, Matt Denzen, Jon Binhammer, Jim Merriam, Pamela Krausz, Dan O’Brien, Curtis Koren, Gary Lord, and Kym Anderson, Town Residents.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:34 p.m.
B. ADJUSTMENTS TO THE AGENDA: As many Town residents were present to discuss the solar array proposed for the Sprague property off of the Ridge Road, Item F1 Solar Project was moved forward on the agenda.
Mr. Benson stated that at the last Selectboard meeting of January 25, 2021, Mr. Merriam of Nor-wich Solar Technologies had been asked to report back to the Board how the placement of the solar array complied with the Town Plan and how the site was selected.
Mr. Merriam reported that he was meeting with the Town Planning Commission the following evening (February 9, 2021) and he would report back to the Selectboard following that meeting. Mr. Benson then asked the community members if they had anything to say regarding the issue.
There was much discussion by the attending members of the community (most being residents whose land abuts the said solar array site). One of the concerns raised was the number of panels that would be in the array. Some of the residents wanted to know why the land had been deemed a “preferred” site by the applicant. Other topics at issue were the aesthetics, and putting the array in an area that had primarily been used for residential and agricultural use.
Mrs. Dunwoody asked if the neighbors were so opposed to the project, why was it was still on the table? Could the array be placed in a better location? Mrs. Krausz asked to whom the residents’ concerns should be addressed and she said they must be done right in order to benefit the com-munity interests.
Mr. Benson said the Selectboard does not have the authority to approved or disapprove a Section 248 process before the Public Service Board and the only issue for the Selectboard is whether the land is a “preferred” site. The Selectboard is only asked to sign a letter stating that site is in keeping with the Town Plan. He says he has no intention of signing the letter until he receives a report from the Planning Commission stating the site is in compliance with the Town Plan.
Mr. Dunwoody stated he had information regarding the site and will email to anyone who requests it before the Planning Commission Board meeting the following evening at 7:00 p.m.
C: PUBLIC COMMENTS: None
D. HIGHWAYS
l. Excess Weight – Mr. Higgins and Mrs. Peterson reported they had reviewed the suggestions from the Public Safety Committee but found that the process Brookfield is using to grant permits is already in compliance with state law. An inventory will be taken of bridges and culverts in Town, but to-date all are in compliance.
2. Bear Hill Culvert Grant Amendment – Mr. Benson will sign the amendment for the Board and Mrs. Peterson will contact VTrans and remind them that the timing for completion is dependent on them submitting a design of the culvert so it can be constructed this summer.
Mr. Higgins related to Mr. Keith Sprague that the Board is still in the process of going over pricing and a meeting will be set up soon to talk about the Sprague sand pit.
Mr. Higgins reported that W. B. Rogers will sell the Town sand at $12.50 per yard with the Town screening, loading, and hauling it. Mr. Rogers could provide samples in the spring.
Mr. Higgins also reported that a new AWD Freightliner truck with a belly scraper, back-up grader, radio, heater, and plow wing would be $188,242 (with a trade-in).
The Road Crew will have every road completely plowed throughout the Town by the end of the week.
A letter has been sent to Mr. Larry Brassard notifying him that his mailbox protrudes into the road.
All speed and excess weight signs to be installed on Northfield Road in the Spring have been or-dered.
E; NEW BUSINESS
Audit Contract – The Board reviewed the Audit Contract and will request a clarification regard-ing the Town paying for the audit in installments. Mr. Benson made a motion to authorize Mr. Kimmel to confer with Mrs. Godfrey, Town Clerk, to confirm terms, and allowing Mr. Kimmel to able to sign on behalf of the Board and to have the audit contract revised. Mr. LaRocque seconded the motion which was unanimously approved: 3-0-0.
F. OLD BUSINESS
1. Solar Project – See Above
2. Town Meeting Date and Location – Mr. Benson reported the Brookfield Elementary School Principal had agreed to allow the Town Meeting to be held on the school ballfields on Saturday, May 22 at 10:00 a.m. Mr. LaRocque stated he would contact Mr. Perry Armstrong of Rain or Shine Tent Company to discuss the costs of tents. The best scenario would be a large tent to cover all those attending the meeting, but if the cost is prohibitive, then the tent should at least cover the voting booth area.
The printed draft of the Town Report should be ready in March and the warning printed and post-ed by April 10, 2021.
G. APPROVAL OF MINUTES of JANUARY 25, 2021 MEETING – Mr. LaRocque said that he was not included in the group who would be going to talk with Mr. Sprague about the sand pit and asked that the minutes be adjusted. Mr. LaRocque made a motion to accept the minutes as amended in Item 3, paragraph 2. Mr. Kimmel seconded, and the minutes were unanimously ap-proved.
H. PAYROLL AND WARRANTS – Mr. LaRocque moved to accept the warrants in the total amount of $50,009.63 with the highest payment being $38,220.89 payable to Orange County Treasurer. Mr. Kimmel seconded the motion which was unanimously approved: 3-0-0.
BUDGET – Mr. Benson said the budget would be for seven months instead of six months and as soon as he had the figures for the price of sand and the pricing from Northfield Savings Bank for financing the loan of the truck, he would have a final draft and would send it out to the other Se-lectboard members to peruse.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn. Mr. LaRocque seconded the motion and the meeting was adjourned at 8:03 p.m.: 3-0-0.
Respectfully submitted,
Betty Lord, Secretary

Feb 022021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
January 25, 2021
Meeting conducted by Zoom
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, and Dennis LaRocque, Board members; Tim Higgins, Road Crew Foreman; Kasey Peterson, Assistant Town Clerk; and Betty Lord, Sec-retary
A. Call to Order: The Chair, John Benson called the meeting to order at 6:34 p.m.
B. Adjustments to the Agenda: None
C. Public Comments: None
D. Highway
1. Certificate of Highway Mileage: Mr. Benson and Mr. Kimmel signed the Certificate, which will also be signed by the Town Clerk and forwarded to the VT Agency of Transportation for review and approval.
2. Excess Weight: the Public Safety Advisory Committee (Lew Stowell, Chair) provided a set of recommendations regarding Town procedures for processing requests for excess weight permits for large vehicles, based on a tiered system of weights. The Town Administrative Assistant would be the initial contact person; the Road Crew Foreman and/or Road Commissioner would also be consulted when circumstances warrant. PSAC is also reviewing the Town’s Traffic Ordinance, and has recommended several changes be made by putting up yield signs and MPH signs on various roads in Town.
3. Other Highway Business: Mr. Higgins stated that the Road Crew had been busy plowing and sanding following the recent snow storms. He is still waiting for a couple of return calls regarding the price of a truck chassis.
Mr. Benson, Mr. LaRocque and Mr. Sprague will talk with Mr. Keith Sprague regarding the price of sand from the proposed Sprague sand pit and will be discussing a contract.
Mr. Higgins further stated that Stan Wheatley will be willing to work with the Town once a contract is worked out with the Spragues.
E. New Business
1. SWIP Representative
Mr. Benson made a motion to appoint Mr. Kimmel as the SWIP Representative on a temporary basis. Mr. LaRocque seconded the motion which carried unanimously. 3-0-0
F. Old Business
1. Budget and Town Meeting
Mr. Benson reported that with the exception of the price of sand and the trucks for the garage, the budget is almost complete and a draft copy has been sent to Mr. Kimmel and Mr. LaRocque for their perusal and comments.
a. Ballot mailing – Voting will take place at the Town Meeting but those voters who wish to do so, may request an absentee ballot from the office of the Town Clerk.
b. Town Meeting – Mr. Benson made a motion that the Town Meeting for 2021 be moved from the first Tuesday in March to Saturday, May 22 commencing at 10:00 a.m. with the location to be announced at a later date. Mr. Kimmel seconded and the motion carried unanimously. 3-0-0.
2. Upgrade to Town Office Lighting – A clarification was made that replacing the lights in the Town Office would also include replacing the lights in the vault. Mrs. Peterson will notify Harmony Electric to change the lights in the vault was well as the lights in the office space.
G. Approval of Selectboard Minutes of January 11, 2021.
Mr. LaRocque made a motion to approve the minutes of January 11, 2021 as read. Mr. Kimmel seconded and the minutes were unanimously approved. 3-0-0.
H. Payroll and AP Warrants
Mr. LaRocque made a motion to accept the Accounts Payable in the amount of $13,346.88 with the highest payment in the amount of $4,637.72 payable to MVP Healthcare.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn, Mr. LaRocque seconded, and the meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Betty Lord,
Secretary to the Board