Jul 192021
 

The Town of Brookfield
Special Selectboard Meeting
July 13, 2021 at 6:30 p.m.
2473 East Street

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque (Selectboard Members); Joe Mangan (Cemetery Sexton), Kaira Mangan
A. Call To Order – 6:30 p.m.
B. Adjustments to Agenda – None
C. Public Comments – (See D. Cemetery Policy below)
D. Cemetery Policy: the meeting was scheduled to allow the Selectboard, joined by Mr. Mangan and Ms. Mangan, to conduct a work session focused on reviewing and updating the Town’s Cemetery Policy. The Policy sections under review included:
Section I. Definitions
Section II. General Rules and Regulations
Section III. Burial Rights
Section IV. Procedure and Forms
Section V. Cemetery Lots
Section VI. Cremation Garden
Section VII. Interments, Dis-interment and Removals
Section VIII. Foundations
Section IX. Memorials, Monuments, and Markers
Section X. Work and Labor in Town of Brookfield Cemeteries
Section XI. Miscellaneous
Based on the discussion, the Board will propose revisions in an updated draft version of the policy. The Board will post the proposal (on the brookfieldvt.org website and public notice locations) for public review and comment. After receipt and review of public comments, the Board will publish a formal warning and notice of the proposal, and schedule a date for a public hearing (and potential Board vote on adoption) for the revised Cemetery Policy.
E. Adjournment – 7:45 p.m.

Jul 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
Town Clerk’s Office
July 12, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board members; Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Asst. (by teleconferencing); Kate Bancroft, and Betty Lord, Secretary.
A. CALL TO ORDER – Mr. Benson called the meeting to order at 6:33 p.m.
B. ADJUSTMENTS TO THE AGENDA – None
C. PUBLIC COMMENTS – None
D. HIGHWAY REPORT – Mr. Higgins reported the Road Crew has been busy grading and ditching. To-date approximately 1,000 yards of sand has been moved and stockpiled. Culverts have been ordered but have not been received. Markers are now in place indicating utility wiring that is placed under West Street at the Taplin property. Mr. Higgins stated that he had contacted NI-COM regarding a price for paving the cracks on the Ridge Road and is waiting for an answer. Mr. Higgins was asked to look into having someone inspect the five bridges in Town with an average span of 16 ft. There may be American Rescue Plan Act (ARPA) federal funding for work done on the bridges.
Mr. Higgins will contact VTrans to get a date on when they will come to discuss the work to be done on Bear Hill Road. It was noted that the grant for the work to be done expires on December 31, 2021. Mr. Higgins was also asked to update the list of the Town’s vehicles and equipment.
E. NEW BUSINESS –
1. Justin Poulin – Driveway Culvert – Mr. Higgins reported that the culvert issue with Mr. Poulin had been resolved.
2. Zoning Board of Adjustment – Mr. Benson made a motion to appoint Mr. Dennis LaRocque and Ms. Kate Bancroft as members of the Board of Adjustment. Mr. Kimmel seconded the motion which was unanimously approved. 3-0-0.
3. Auditor Appointment – Mr. Kimmel made a motion to approve the appointment of Rachel Rose to the open position for Town Auditor. Mr. Benson seconded the motion which was approved unanimously. 3-0-0.
4. CAI Technologies Contract – Mr. Benson made a motion to accept the contract presented to the Board by CAI Technologies. Mr. LaRocque seconded the motion which was unanimously approved. 3-0-0.
5. Personnel Policy Re: Juneteenth – The Board will defer making a decision on the issue of making Juneteenth a Town paid holiday until further direction is provided on the State level.
6. Sanel Application – NAPA – Action on the application from Sanel was tabled. Mr. LaRocque will ask Mr. Higgins to contact the NAPA stores in Northfield and Barre to inquire about their application process.
7. Gillespie Fuel Contracts (4) – The contracts include two for the Town fire station, one for the Town garage, and one for the Town Clerk’s office. The prices offered are $2.52 a gallon for pre-buy and $2.56 to purchase monthly for eleven months. Mr. LaRocque made a motion to pre-buy the fuel needed for the above named contracts. Mr. Benson seconded and the motion was unanimously approved. 3-0-0. Mr. Benson will sign the contracts on behalf of the Town.
8. Old Town Hall Public Assemblage Permits. – It was noted that events in Pond Village for fewer than fifty people do not require a permit. Mr. Kimmel made a motion to approve the pro-posed permit for the Community Pot Luck event to be held at the Old Town Hall on July 13. Mr. LaRocque seconded and the motion carried unanimously. 3-0-0. Mr. Benson made a motion to approve the assemblage permit for the Sprague Farm Day to be held on July 17, 2021. Mr. Kimmel seconded and the motion was unanimously approved. 3-0-0.
9. Village Dog Complaint – Mr. Kimmel will contact Mr. Dan Mason (Town Constable) to discuss the complaint in Pond Village. It was also suggested that if neighbors would keep a log of what they witness, it would be easier for the Board to act on such complaints.
F. OLD BUSINESS
l. Stone Road Parking – Mr. Kimmel will contact Mr. Mason to set a time to visit a site on Stone Road to determine whether or not a vehicle is parked in the right-of-way. Mr. Kimmel will also notify the resident that a visit will be forthcoming.
2, Sprague Farm Day – See above under assemblage permits.
G. MINUTES OF JUNE 28, 2021 Selectboard meeting – Mr. Kimmel made a motion that the Board approve the minutes of the meeting of June 28, 2021 as presented. Mr. LaRocque seconded and the minutes were approved unanimously. 3-0-0.
H. PAYROLL AND AP WARRANTS – Mr. LaRocque made a motion to accept the accounts pay-able report in the total amount of $22,197.02 (closing out FY 2020/2021) with the largest payment being made to R. E. Tucker in the amount of $19,845.00. Mr. Kimmel seconded and the report was approved unanimously. 3-0-0. Mr. LaRocque also made a motion to accept the accounts payable report in the total amount of $19,755.58 (FY 2021/2022) with the highest payment being made to Gorman Group, LLC in the amount of $8,022.46. Mr. Kimmel seconded and the report was unanimously approved. 3-0-0.
I. OTHER PROPER BUSINESS – Mr. Benson reported to the Board that he would be meeting with a representative from the office of VT Senator Sanders on July 28th to discuss the possibility of funding for a new fire house.
J. ADJOURNMENT – There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn at 7:35 p.m. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned. 3-0-0.
Respectfully submitted,
Betty Lord, Secretary

Jun 302021
 

The Town of Brookfield
Special Selectboard Meeting
June 22, 2021 at 6:00 PM
Town Office and Zoom
Present: Dennis LaRocque and Jeff Kimmel (Selectmen); Sheriff Bill Bohnyak and Scott Clouatre (Orange County Sheriiff Department); Lew Stowell (Public Safety Advisory Committee)
1 – Call to Order – 6:08 p.m.
2 – Public Comment – none
3 – Stone Road Traffic and Parking:
Mr. Bohnyak said that if vehicles are in the Town travel-way and right-of-way, the Town can have such vehicles towed. Mr. Clouatre commented that the Town may need to update its Traffic Ordinance to specify what types of vehicle infractions are subject to enforcement and penalties. Mr. Stowell reported that the PSAC has been in the midst of reviewing and revising the ordinance, and will try to address speed and parking problems (and Town responses) during the process. Mr. Bohnyak confirmed that vehicles with 2 wheels in the Town’s travelway are problematic.
Mr. LaRocque noted that there are likely liability issues triggered with improper vehicle parking on that portion of Stone Road, including the potential for accidents with 2-way traffic patterns passing through the site.
Mr. Bohnyak added that if vehicles are towed away, the towing company can charge a storage fee. If there is no recovery of fees, the towing company may have the option to either salvage or sell the offending vehicle. The Town will need to figure out which towing company to hire for services. For vehicles parked in the travel portion of the highway, the Town may want to consider establishing a maximum number of days the vehicle can remain, the process for ticketing the vehicle, and when it might be towed.
Mr. Bohnyak and Mr. Clouatre also recommended that the Town refer to the pertinent Vermont ordinance (23 VSA 1101) for guidance on the Traffic Ordinance revisions, along with reviewing another Town’s ordinance (such as Randolph) for further suggested approaches. As an additional precaution, the Town should ask the Town Attorney (Michael Monte) to review the final draft version of the revised Traffic Ordinance.
Mr. Bohnyak indicated that he and/or Mr. Clouatre, after reviewing conditions at the Stone Road site, would stop by and speak with the landowner. It was also suggested the Selectboard meet with the landowner to confirm Stone Road boundaries at the site, based on a survey that was previously commissioned for the site.
4 – Other Proper Business – none
5 – Adjournment – 7:20 p.m.

Jun 302021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
Town Clerk’s Office
June 28, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque (Board Members); Bet-ty Lord (Secretary); and Kasey Peterson (Administrative Assistant) by telephone.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C: PUBLIC COMMENTS: None
D. Highways: Mr. Tim Higgins, Road Crew Foreman, is on vacation. Mr. LaRocque gave the highway report. He stated that the road crew continues to do grading, ditching, and replacement of culverts. He also reported that roadside mowing should be completed by the 4th of July.
1. Access Permit for James Infurna: Mr. Higgins had reported it appears that no culvert will be necessary and the property needs to be leveled up in order to allow access from School House Road. Mr. Benson made a motion to approve an access permit for Mr. Infurna with conditions as noted by the Road Foreman. Mr. Kimmel seconded and the motion carried unanimously. 3-0-0.
E. NEW BUSINESS:
1. Town Report Budget Item: The question was asked whether the $2,000 approved at the Town Meeting for contracting for the preparation for the Town Report should be listed under salaries or the Town Report budget item. It was agreed that the $2,000 should be listed as a sub-item under the Town Report and that if a salaried person was hired to prepare the Town Report, that person would be contracted to do so and the work on the report would be done separate and apart from any work required by a salaried position.
2. Stone Road Property: It was agreed that one or two members of the Board will join with the Sheriff and a deputy to meet with Mr. Cushing to discuss whether or not his truck is parked in the right-of-way or traveled way. A survey map will be used and a measurement will be taken to determine the answer to this question. If it is not parked in the RoW or traveled way, no action will be taken. If it is in the RoW or traveled way, Mr. Cushing will be notified (including the potential for fines) and then offered the opportunity to move the truck. If the truck is not moved, further action will be taken.
3. Personnel Policy Addendum for COVID-19 – Mr. Kimmel made a motion for the Selectboard to approve the addendum regarding COVID-19 and carried over as an addendum to the Personnel Policy, Mr. Benson seconded and the motion passed unanimously. 3-0-0.
4. Brandon Stephens Contract – Mr. Benson made a motion to execute the contract with Bran-don Stephens for roadside mowing. Mr. Kimmel seconded and the motion passed unanimously. 3-0-0.
5. Schedule Cemetery Special Meeting – A special meeting for the review of the cemetery policy has been set for Tuesday, July 13, 2021, at 6:00 p.m. Mrs. Peterson will contact Mr. Joe Mangan to ask if he is available to attend the meeting on that date.
F. Old Business – No action taken.
G. Minutes – Mr. Benson made a motion to accept the minutes of the Special Meeting of June 10, 2021 as presented. Mr. LaRocque seconded and the minutes were unanimously approved. 3-0-0.
Mr. Kimmel made a motion to approve the minutes of the Selectboard meeting of June 14 as pre-sented. Mr. LaRocque seconded and the minutes were unanimously approved. 3-0-0
Mr. LaRocque made a motion to accept the minutes of a Special Meeting of the Board on June 22, 2021. Mr. Kimmel seconded and the minutes were approved. Mr. Benson abstained as he did not attend the meeting. 2-1-0.
H. PAYROLL AND AP WARRANTS – Mr. LaRocque moved to accept the accounts payable report for a total of $11,034 payable to Kirkyard Services – Cement and Stone. Mr. Kimmel seconded the motion which was unanimously approved. 3-0-0.
Mr. LaRocque moved to accept the accounts payable report for a total of $20,309.99. with the largest expense being paid to R. E. Tucker for gravel in the amount of $6,993.00. Mr. Benson seconded and the motion was unanimously approved. 3-0-0.
I OTHER PROPER BUSINESS – Mr. LaRocque reported that the Board of Adjustment had met last week. Ms .Kym Anderson was sent a letter by the Chair, Mr. Tom Allen, asking her to commit to meetings or to resign. Ms. Anderson stated that she was sorry not to have been able to honor her commitment but that she needed to resign at this time. Mr. LaRocque will send her an email and ask for her resignation in writing.
Mr. LaRocque stated that he has been an interim member of the Board of Adjustment and re-quested that he now be made a permanent member of the Board. His name will be warned for the next meeting stating his interest in being appointed to a permanent position on the Board of Adjustment.
Mr. Benson made a motion to make an application to the American Rescue Plan Act in the amount of $70,000 with himself as the Authorized Representative and Mrs. Peterson as the Primary Contact; authorizing Mrs. Peterson to file the application on the part of the Town of Brookfield and indicating the Town’s interest in pursuing money from the fund. Mr. LaRocque seconded the motion which carried unanimously. 3-0-0.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn at 7:40 p.m. Mr. LaRocque seconded the motion which was carried unanimously. 3-0-0.
Respectfully Submitted,
Betty Lord, Secretary

Jun 232021
 

Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Held: June 14, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board members; Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Assistant; and Betty Lord, Secretary
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:34 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C: PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
Mr. Higgins reported the road crew had been busy grading, ditching, changing culverts, and put-ting up new signs and replacing old ones. There has been some beaver activity on Twin Pond Road and Mr. Bill Sprague is taking charge of that.
VTrans is taking two borings at the Bear Hill site and if they do not hit ledge, a design will be drawn up and put out to bid. It is possible the work could start this year. New culverts are in place for Horner, Churchill, and Halfway Brook Roads. Twin Pond Road is scheduled for a new culvert after the 4th of July.
Roadside mowing will begin next week and should be completed by July 4th. Mr. Benson asked Mrs. Peterson to contact Mr. Stephens of Brandon Stevens Mowing LLC to make sure that all paper work is in place before they start mowing.
Mr.Higgins was asked to prepare a capital plan of equipment and length of time of ownership for replacing equipment.
Mrs. Peterson noted that Two Rivers-Ottaquechee Regional Commission needs a Letter of Intent from the Board by the deadline of June 25, 2021 for the funding of erosion control measures. The survey will be done by TRORC and all work must be completed on the project by September 30, 2022.
Mr. Benson asked Mr. Higgins to provide a copy of a purchase and sales agreement for the new truck so Northfield Savings Bank can set the interest rate for the loan.
1. License Agreement for Utilities Under Highways – Mr. Benson asked Mr. Higgins to prepare a sketch of the Taplin electrical repair site on West Street to show where the wiring crosses under the road and to install posts with signs to mark the underground utility.
2. Long-Term Highway Strategy – Mr. LaRocque discussed the need for a long term plan for roads. Mr. LaRocque, Mr. Kimmel, and Mr. Higgins will meet to identify five top issues for road work.
E. NEW BUSINESS
1. Barre Town Ambulance Service – Mr. Benson made a motion to execute the contract with Barre Town Ambulance Service to provide emergency medical service for the Town of Brookfield. Mr. Kimmel seconded and the motion which passed unanimously. 3-0-0
2. Orange County Sheriff Contract – Mr. Benson made a motion to execute the contract with the Orange County Sheriff’s Department to provide law enforcement services for the Town of Brookfield. Mr. LaRocque seconded the motion which was unanimously approved. 3-0-0
3. Budget Items – Mrs. Peterson had some questions about proper placement of budget items all of which were clarified including a question regarding the $1,500 which was added to the budget at Town Meeting for hiring someone to prepare the Town Report which will be a budget item un-der “salaries.”
4. Town Office Roof – Mr. LaRocque noted that while he was shoveling the roof on the Town Clerk’s Office this winter, he noticed that some of the shingles were loose. Mr. LaRocque was asked to call Mr. Bob Conniff to inspect the roof and provide an estimate for repairs.
5. Transportation Advisory Committee – Mr. Benson volunteered to serve on the Transportation Advisory Committee in the short term until two new members are elected to the Board. He will notify Two Rivers of his commitment.
6. Covid Workplace Guidelines and Public Meeting Formats- Discussion ensued regarding Governor Scott’s rescinding of the COVID-19 mandates for vaccinated individuals. Mr. Kimmel made a motion to sunset the current policy set by the Brookfield Selectboard at midnight, June 15, 2021; however, it does not remove VOSHA employees from complying with COVID require-ments. Mr. LaRocque seconded the motion which was unanimously approved. 3-0-0
7. Road spur across from Koren property – Mr. Kimmel spoke with Mr. Koren regarding said property and Mr. Kimmel will do a further search of the town records.
F. OLD BUSINESS
1. Joe’s Custom Memorial Bill – Mr. Kimmel sent the material regarding the repairs at the Ridge Road Cemetery to the Town’s attorney. The attorney will contact the driver who caused the de-struction of the cemetery memorials in order to get the name of his insurance company. Mr. Ben-son made a motion to pay Joe’s Custom Memorial’s invoice in the amount of $11,034.00 out of this year’s budget. Mr. LaRocque seconded and the motion carried unanimously. 3-0-0
2. Cemetery Policy – The Board made a decision to hold a separate meeting to work on the doc-ument stating the cemetery policy.
G. Approval of the Minutes 24 May 2021 Meeting – Mr. Kimmel made a motion to approve the minutes of the meeting of May 24, 2021 as presented. Mr. LaRocque seconded the motion which was unanimously approved. 3-0-0
H. PAYROLL AND AP WARRANTS – Mr. LaRocque moved to accept the accounts payable re-port for a total of $20, 472.21 with the largest expense being paid to Gorman Group for $4,013.90. Mr. Benson seconded and the motion was unanimously approved. 3-0-0
I. Other Proper Business – The Selectboard Meeting of Monday, June 28, 2021 will be held in person at the Town Clerk’s Office.
J. ADJOURNMENT – There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn at 8:17 p.m. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned. 3-0-0
Respectfully submitted,
Betty Lord, Secretary

Jun 232021
 

The Town of Brookfield
Special Selectboard Meeting
10 June 2021 at 6:30 PM
Town Office and Zoom
Present: John Benson (Chair), Dennis Larocque (Road Commissioner), Jeff Kimmel (Selectman), KC Peterson (Administrator)
1 – Call to Order – 6:35
2 – Public Comment – none
3 – Personnel Issues
The Board entered Executive Session at 6:40 to discuss Highway Personnel issues.
At 8:00 p.m. the Board ended their executive session.
A. While changes to Mr. Higgins rate of pay were discussed at length, no official change in wage will be made until Mr. Higgins has had his performance review in October.
B. Mrs. Peterson was tasked with writing an addendum to the personal policy which will give Full-time employees one discretionary day off if they become ill from a Covid vaccine or booster shot. Any subsequent days will be deducted from the employee’s accrued sick time.
4 – Other Proper Business – none
5 – Adjournment – 8:30 p.m.

Jun 012021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Held by remote electronic devices and at Town Office
May 24, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members, Kasey Peterson, Administrative Assistant; and Betty Lord, Secretary.
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:36 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. SELECTBOARD ORGANIZATIONAL MEETING: Mr. Kimmel made a motion to appoint Mr. Benson as Interim Chairman of the Board. Mr. LaRocque seconded the motion which was approved: (2-0-1). Mr. LaRocque was appointed Interim Road Commissioner (2-0-1).
D. PUBLIC COMMENTS: None
E. HIGHWAY REPORT: Mr. Kimmel gave the highway report prepared by Mr. Tim Higgins, Road Crew Foreman. The new truck, approved at Town Meeting on May 22, 2021, has been ordered and Mr. Higgins is awaiting news of its delivery date. Underground fuel tanks have been inspected with no serious problems found. The grader, loader, and backhoe have been serviced and the Road Crew has been busy grading and raking roads, changing out culverts, and ditching. Chloride is spread daily after grading is done.
Mr. Higgins will be in touch with W.B. Rogers this week and hopes to start stockpiling sand soon.
F. NEW BUSINESS:
1. Town Meeting minutes – The minutes will be presented at the next meeting of the Selectboard on June 14, 2021.
2. COVID Workplace Guidelines – No action taken. This topic will be held over for discussion at the next meeting of the Selectboard.
3. Public Assemblage Permit – Sprague – Mr Benson described a notice of an Open House to take place at the Sprague Farm on Route 14 in East Brookfield on July 17 from Noon to 4:00 p.m. The Brookfield Fire Department will be responsible for parking control and the Sheriff’s Department will be responsible for traffic management. The event will be open to the public and as many as 500 people are expected. Mr. Benson made a motion to approve the Public Assemblage Permit. Mr LaRocque seconded the motion which carried unanimously (3-0-0). As Route 14 is a State highway, VTrans will be contacted to get their recommendations regarding traffic management.
G. OLD BUSINESS: The Board received a statement for $11,034 to pay for replacement of the family stones in the Ridge Road Cemetery. The statement will be sent to the Town’s attorney to be presented to the insurance company of the person who caused the damage to the stones.
Mrs. Peterson was asked to contact two towns to inquire if they have an electronic outline on their cemetery policy they would be willing to share, offering a template to follow in updating the cemetery policy for the Town of Brookfield.
H. APPROVAL OF BOARD MINUTES: Mr. LaRocque made a motion to accept the minutes of April 26, 2021 as presented. Mr. Kimmel seconded and the motion was approved unanimously (3-0-0).
Mr. Benson made a motion to accept the minutes of May 10, 2021 as read. Mr. LaRocque seconded and the motion was approved unanimously (3-0-0).
I PAYROLL/AP WARRANTS: Mr. LaRocque made a motion to accept the accounts payable in the total amount of $17,978.99, with the highest payment being made to MVP Health Care in the amount of $4,637.72. Mr. Kimmel seconded the motion which carried unanimously (3-0-0).
J. OTHER BUSINESS:
1. Mr. Ed Koren has asked that the road spur between the war monument and the Old Town Hall parking lot be filled in with top soil. Mr. Koren has the documents which state this parcel is part of his property. A title search will be made and finding no problems with the deed, the road will be filled in as requested.
2. A utility license agreement is to be drawn up between the Town and the Taplins on West Street for a private utility wire that has been installed in the right-of-way. Mr. Higgins will mark a map to show the location of the line and a marker will be placed on the road indicating “Buried Utility.”
K. EXECUTIVE SESSION: The Board entered into Executive Session and it was decided to provide additional sick time if necessary for employees who have bad reactions to the Covid-19 vaccine.
It was further decided that no action was to be taken regarding the Road Foreman’s salary pending further discussion with Mr. Higgins.
The Executive Session was ended at 8:53 p.m.
There being no further business to come before the Board, the meeting was adjourned at 8:54 p.m.
Respectfully submitted,
Betty Lord, Secretary

May 212021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
24 May 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Selectboard Organizational Meeting
C. Public Comments
D. Highway Report
E. New Business
1. Town Meeting Minutes
2. COVID Workplace guidelines
3. Public Assemblage Permit – Sprague
F. Old Business
1. Cemetery Follow-up
G. Personnel – Road Foreman Wages – Executive session
H. Approve Minutes
1. 26 April 2021 Meeting
2. 10 May 2021 Meeting
I. Payroll and AP Warrants
J. Other Proper Business
K. Adjournment

May 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
April 26, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members;
Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Assistant; Jon Binhammer, Jon Jickling (Conservation Committee); Lew Stowell (Public Safety Advisory Committee).
A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:32 p.m.
B. ADJUSTMENTS TO THE AGENDA: Mr. Binhammer, Mr. Jickling, and Mr. Stowell will make initial presentations. Topics will include the Conservation Commission and the status of Emerald Ash Borer infestation.
C. PUBLIC COMMENTS: Mr. Jickling reported that there are signs of EAB spread south of Williamstown. Traps have been set and will be collected In September. At this point, there is not much that can be done until the extent of EAB in Brookfield can be assessed. An EAB subcommittee (within the Conservation Commission) is being set up; the Town Highway Department should be included in this group. Mr. Jickling estimated that it will be a couple years until EAB issues are likely to arise in Town. Mr. Benson asked that the CC and EAB provide updates on the evolving situation, such as the findings from recovered traps this Fall. Mr. Jickling commented that, for now, Ash trees still have market value. Mr. Benson suggested notifying Brookfield landowners about the looming EAB issue, and suggesting that they monitor tree health and consider harvesting trees sooner rather than later. Mr. Stowell observed that as Ash trees decay, the value will drop and potential Town Highway hazard (and insurance) issues will arise. Mr. Jickling said that this is still early, although the level of infestation in Orange County may already be at 14% to 22%. The County Forester will be consulted on EAB status and response measures. The issue will be discussed at Town Meeting 2021.
Mr. Binhammer noted that Green-Up Day is May 1. Bonnie Fallon has retired from the Green-Up coordinator position; Starr Strong has offered to coordinate this year, with volunteer helpers. The Town Garage will remain the site for dropping off Green-Up bags, tires, etc.
D. HIGHWAYS: Mr. Higgins reported that the Road Crew has been busy clearing downed trees, branches, and brush, when the weather cooperates. He will be meeting with AoT representative Chris Bump on plans to address a damaged culvert on Bear Hill Road. Mr. Benson noted that Brookfield has been shifted out of the AoT District 6 region; which may have minimal effects on AoT operations in Brookfield. The Road Crew is also trying to arrange for a sweeper/broom implement to clear detritus (sand/gravel) from various Town roads.
Mr. Jeff Baker has requested an access permit for property on Twin Pond Road: on motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve the permit request. Permit conditions have been addressed in prior Board proceedings.
Highway Department Credit Card: On motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 3-0-0 to approve procuring a credit card for sole use by the Highway Department with a $5,000 limit.
The Board will be reviewing the status of Stone Road location, with the assistance of the Orange County Sheriff’s Department. Mr LaRocque and Mr. Higgins will participate in the site visit. The property owners will be notified about the time and date of the visit.
E. NEW BUSINESS:
Mrs. Peterson has verified that Brookfield’s plans for Town Meeting 2021 conform to State of Vermont COVID-19 guidance and restrictions regarding public gatherings. In addition, signs will be posted reminding residents about the time, place, and location of the meeting.
The Selectboard will be providing an update on Town Garage structure proposals at Town Meeting.
The Town bulletin board at the Brookfield Post Office is in disrepair; repair/replacement plans should include a larger space for posting notices, particularly those addressing official events.
F. OLD BUSINESS:
Mr. Benson made a motion to accept the proposal of Two Rivers-Ottauquechee Regional Commission for updating Brookfield’s Local Hazard Mitigation Plan. Mr. Kimmel seconded and the motion carried unanimously (3-0-0). On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to authorize Mr. Benson to sign the contract. Mrs. Peterson will contact TRORC and let them know the proposal has been signed.
Cemetery: Mrs. Peterson provided examples of more recent and comprehensive cemetery policies from nearby towns. The Board work with VLCT and the Town Attorney to draft a new policy for Brookfield.
G. APPROVE MINUTES – April 12, 2021 SB Meeting: Mr. LaRocque made a motion to approve the minutes of the April 12 Selectboard meeting as presented. Mr. Kimmel seconded and the motion unanimously carried (3-0-0).
H. PAYROLL/AP WARRANTS: Mr. LaRocque made a motion to accept the accounts payable in the total amount of $17,784.35, with the highest payment being made to MVP Health Care in the amount of $4,637.72. Mr. Benson seconded the motion which carried unanimously (3-0-0).
I. OTHER PROPER BUSINESS: Mr. Benson and Mr. Higgins met to lay out stakes for potential improvements for the public parking lot at the Town Clerk’s Office.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn the meeting at 7:55 p.m. Mr. LaRocque seconded the motion which carried unanimously (3-0-0).

May 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
May 10, 2021
THOSE PRESENT: John Benson, Chair; Dennis LaRocque Board Member, Walt Garner, Karen Schabot, a caller identified only as ‘Richie,’ and a caller that did not identified themself.
A. Call to order: Chair John Benson called the meeting to order at 6:30pm
B. Adjustments to the agenda. NONE
C. Public Comments; Walt Garner and Karen Schabot, hereinafter referred to as the landowners, who live on TH42 discussed their frustration over the Wakefield farms use of TH42 causing damage to their property as the farm is moving cattle to pasture on the farms land off TH42 each spring. The landowners state that the Wakefield’s move their animals on the wettest day each spring and the farm has access to their property from another road and choose to use TH42 instead. They have spoken to Mrs. Alice Wakefield about this and did not get a response. They were told by Scott Wakefield that he is using TH42 so that the road is not “thrown up” by the town. Walt and Karen are seeking some guidance from the select board in how to deal with their issue. Chair Benson offered to speak with the Wakefield’s about this matter and assured them that the town has no interest in throwing up a road and explained the various steps that it would take to legally do this. Chair Benson suggested that the landowners contact the department of Agriculture as the town has no authority when it comes to agricultural use of roads. The landowner would like to pursue having TH42 thrown up by the town and Chair Benson suggested that they draft a letter to the board explaining their reason why the town should do so.
D. Highway Report; Road Foreman Tim Higgins was absent from the meeting however Board member Jeff Kimmel had reported via email that the town road crew is busy grading roads and cleaning brush. They also did some major cleanup at the town garage property coinciding with green up day. The road crew will continue with grading, cleaning culverts and ditching. We are still waiting to meet with GMP about relocating a utility pole at the Town Office before beginning work on improving the parking area.
a. Performance Review – Richard Hamblin. Agreed to move this item to the end of this meeting.
E. New Business; The town received a response from Senator Sanders office in regards to a letter submitted seeking funding under the federal governments proposed infrastructure bill. Chair Benson offered to contact the senator’s office and set up a meeting to discuss the towns needs.
F. Old Business
a. Highway Credit Card. The bank would like an employee’s name on a credit card versus “Highway Department”. Mr LaRocque made a motion to have the card issued in the name of the Road Foreman Tim Higgins. Chair Benson seconded. Motion carried 2-0
b. Richard Doolen – LHMP Mr Doolen was absent
G. Approve minutes from April 26, 2021 Select Board Meeting. There were no minute’s present at the meeting so no action was taken.
H.  Payroll and Warrants. Mr LaRocque made a motion to accept the warrants in the amount of $5,941.70 with the largest amount going to R.E. Tucker for Gavel in the amount of $2,079.00 Mr Benson seconded and motion carried 2-0
I. Other Proper Business.
a.  The board went into executive session at 7:10pm to discuss Richard Hamblin’s performance review and exited the executive session at 7:17
b. Chair Benson reported that he is drafting a report from the select board to be presented at town meeting
J.  Adjournment. Mr. LaRocque made a motion to adjourn the meeting, seconded by chair Benson. Motion carried 2-0
7:21PM