Oct 122021
 

Minutes of the Meeting of the

TOWN OF BROOKFIELD SELECTBOARD

Town Clerk’s Office

September 27, 2021

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Beth Flint, and Betty Lord, Secretary

A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.

B. ADJUSTMENTS TO THE AGENDA: None

C. PUBLIC COMMENTS: None

D. HIGHWAY REPORT:

1. Equipment Shed: In the absence of Mr. Higgins (Road Crew Foreman), Mr. LaRocque reported that the equipment shed at the garage is not in good shape, i.e. the wiring is loose, walls are shaky and it is in need of a lot of work. He called Bob Conniff to stop by and take a look at what it would take to get it stabilized, and then give a rough estimate of the cost for making it safe and usable.

Mr. LaRocque also reported that the work on Twin Pond Road has begun and it is evident the cost for the job will exceed the $17,000 grant award by the Two Rivers-Ottauquechee Regional Commission for the project. Mr. LaRocque will talk with Rita Zeto at TRORC to see if the grant can be increased. One of the main reasons for the cost increase is the substantial rise in the cost of culverts. Mr. LaRocque also stated the grader is still being repaired and therefore the roads have not been graded.

2. Flint Performance Review: No action was taken as Mr. Higgins is on vacation and the review was tabled until the next meeting of the Board.

E. NEW BUSINESS:

1. Time Clock: Mr. LaRocque discussed the benefits of using a time clock, and Mrs. Flint concurred with his findings. After some discussion, Mr. LaRocque said he would install the time clock at the garage. Mr. Kimmel made a motion to establish the use of the time clock at the beginning of the next pay period. Mrs.Threlkeld seconded the motion which was approved unanimously. (5-0-0)

2. Municipal Employee Retirement: Mrs. Beth Flint appeared before the Board to explain The State and Municipal 457 Deferred Compensation Plan. This plan is designed for employees to be able to contribute up to the amount of their full salary each year with no cost to the Town. The requirements to the Town would be to notify people who are eligible for the plan, meet with the plan representative and set up payroll deductions. This plan would be in addition to the retirement plan the Town has in place at present. Mr. Benson recommended tabling the decision, giving Board members time to review the plan and to vote at the next Board Meeting on Monday, October 11, 2021.

F. OLD BUSINESS:

1. Audit Report: Mrs. Brenda Flint reviewed the work she had done in contacting other auditing firms to question the advisability of changing from the Town’s existing auditing firm. She found that making a change would result in considerable cost to the Town, that the change could not be made until 2023, and other towns who maintain their books as Brookfield does do not consider their Board members to have a liability risk. Therefore, with all of these considerations, Mrs. Flint recommended signing the audit report presented by Fothergill, Segale and Valley and continuing to work with them as auditors for the Town. Mr. Benson made a motion to sign the contract as presented. Mr. Kimmel seconded the motion which was carried unanimously. (5-0-0)

2. Harmony Electric: As it was not clear if a previous proposal presented by Harmony Electric included the electrical work for the shed at the garage; a new proposal was received, which included the shed, in the amount of $5,000. Mr. Zebora commented he had been in construction and that $5,000 was too high for the work being done. The Board agreed to contact other electricians before accepting Harmony Electric’s estimate.

3. Administrative Assistant Job Posting: Mrs. Peterson has resigned her position as Administrative Assistant to the Board of Selectmen and her position is being posted. Mr. Kimmel will contact The Herald to submit said posting for the upcoming Thursday edition. The ad in The Herald will refer interested applicants to the Town website page that will include further information about the position. Any resume and cover letter submissions must reach the Brookfield Town Clerk’s Office on or before Noon, Friday, October 15, 2021.

4. Halfway Brook Road: Mr. Benson stated that he had talked with Ms. Seto at TRORC about the application for a grant for the Halfway Brook Road project. Rita asked that a letter be sent to accompany the application. Mr. Benson gave members of the Board a copy of a letter that he had composed to go with the application. The letter met with the Board members’ approval and will be sent out to accompany the application.

5. Dry Fire Hydrant: the Brookfield Fire Department is seeking a permit to replace the non-working hydrant located at the East end of the Floating Bridge. With the help of Ms. Trini Brassard, the fire department is submitting a Lake Encroachment Permit Application to the VT Department of Environmental Conservation – Watershed Management Division for review and approval. Mr. Kimmel signed and initialed the application on behalf of the Board. He will send along a check to cover associated application fees. Mr. Benson also asked if, based on time and weather constraints, the proposed permit timeline can be extended into Spring 2022; this will be verified with the DEC.

G. MEETING MINUTES:

1. September 13 Board Minutes: Mr. LaRocque made a motion to approve the minutes of the September 13 Board meeting as presented. Mrs.Threlkeld seconded the motion and it was approved unanimously. (5-0-0)

2. Special Meeting of September 22 Board Minutes: Mrs. Threlkeld made a motion to accept the minutes of the Special Board meeting of September 22 as presented. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)

H. PAYROLL AND WARRANTS:

Mrs. Flint made a motion to approve the accounts payable report as presented with the total amount of $16,440.41 with the largest amount being paid to R. E. Tucker in the amount of $5,267.00 for gravel. Mr. Kimmel seconded the motion which carried unanimously. (5-0-0)

I. OTHER PROPER BUSINESS:

Mr. Benson had asked Mr. Kimmel to go through the new cemetery ordinance to identify items which might be delegated to the sexton and/or other Town officials. Mr. Kimmel confirmed the draft suggested items had been included and Mr. Benson asked the members of the Board to review the items offered by Mr. Kimmel.

J. ADJOURNMENT:

There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Threlkeld seconded the motion and the meeting was unanimously adjourned at 8:07 p.m. (5-0-0)

Oct 012021
 

Draft Minutes of the Meeting of the
TOWN OF BROOKFIELD SELECTBOARD
Town  Office
September 27, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Beth Flint, and Betty Lord, Secretary
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
1. Equipment Shed: In the absence of Mr. Higgins (Road Crew Foreman), Mr. LaRocque reported that the equipment shed at the garage is not in good shape, i.e. the wiring is loose, walls are shaky and it is in need of a lot of work. He called Bob Conniff to stop by and take a look at what it would take to get it stabilized, and then give a rough estimate of the cost for making it safe and usable.
Mr. LaRocque also reported that the work on Twin Pond Road has begun and it is evident the cost for the job will exceed the $17,000 grant award by the Two Rivers-Ottauquechee Regional Commission for the project. Mr. LaRocque will talk with Rita Zeto at TRORC to see if the grant can be increased. One of the main reasons for the cost increase is the substantial rise in the cost of culverts. Mr. LaRocque also stated the grader is still being repaired and therefore the roads have not been graded.
2. Flint Performance Review: No action was taken as Mr. Higgins is on vacation and the review was tabled until the next meeting of the Board.
E. NEW BUSINESS:
1. Time Clock: Mr. LaRocque discussed the benefits of using a time clock, and Mrs. Flint concurred with his findings. After some discussion, Mr. LaRocque said he would install the time clock at the garage. Mr. Kimmel made a motion to establish the use of the time clock at the beginning of the next pay period. Mrs.Threlkeld seconded the motion which was approved unanimously. (5-0-0)
2. Municipal Employee Retirement: Mrs. Beth Flint appeared before the Board to explain The State and Municipal 457 Deferred Compensation Plan. This plan is designed for employees to be able to contribute up to the amount of their full salary each year with no cost to the Town. The requirements to the Town would be to notify people who are eligible for the plan, meet with the plan representative and set up payroll deductions. This plan would be in addition to the retirement plan the Town has in place at present. Mr. Benson recommended tabling the decision, giving Board members time to review the plan and to vote at the next Board Meeting on Monday, October 11, 2021.
F. OLD BUSINESS:
1. Audit Report: Mrs. Brenda Flint reviewed the work she had done in contacting other auditing firms to question the advisability of changing from the Town’s existing auditing firm. She found that making a change would result in considerable cost to the Town, that the change could not be made until 2023, and other towns who maintain their books as Brookfield does do not consider their Board members to have a liability risk. Therefore, with all of these considerations, Mrs. Flint recommended signing the audit report presented by Fothergill, Segale and Valley and continuing to work with them as auditors for the Town. Mr. Benson made a motion to sign the contract as presented. Mr. Kimmel seconded the motion which was carried unanimously. (5-0-0)
2. Harmony Electric: As it was not clear if a previous proposal presented by Harmony Electric included the electrical work for the shed at the garage; a new proposal was received, which included the shed, in the amount of $5,000. Mr. Zebora commented he had been in construction and that $5,000 was too high for the work being done. The Board agreed to contact other electricians before accepting Harmony Electric’s estimate.
3. Administrative Assistant Job Posting: Mrs. Peterson has resigned her position as Administrative Assistant to the Board of Selectmen and her position is being posted. Mr. Kimmel will contact The Herald to submit said posting for the upcoming Thursday edition. The ad in The Herald will refer interested applicants to the Town website page that will include further information about the position. Any resume and cover letter submissions must reach the Brookfield Town Clerk’s Office on or before Noon, Friday, October 15, 2021.
4. Halfway Brook Road: Mr. Benson stated that he had talked with Ms. Zeto at TRORC about the application for a grant for the Halfway Brook Road project. Rita asked that a letter be sent to accompany the application. Mr. Benson gave members of the Board a copy of a letter that he had composed to go with the application. The letter met with the Board members’ approval and will be sent out to accompany the application.
5. Dry Fire Hydrant: the Brookfield Fire Department is seeking a permit to replace the non-working hydrant located at the East end of the Floating Bridge. With the help of Ms. Trini Brassard, the fire department is submitting a Lake Encroachment Permit Application to the VT Department of Environmental Conservation – Watershed Management Division for review and approval. Mr. Kimmel signed and initialed the application on behalf of the Board. He will send along a check to cover associated application fees. Mr. Benson also asked if, based on time and weather constraints, the proposed permit timeline can be extended into Spring 2022; this will be verified with the DEC.
G. MEETING MINUTES:
1. September 13 Board Minutes: Mr. LaRocque made a motion to approve the minutes of the September 13 Board meeting as presented. Mrs.Threlkeld seconded the motion and it was approved unanimously. (5-0-0)
2. Special Meeting of September 22 Board Minutes: Mrs. Threlkeld made a motion to accept the minutes of the Special Board meeting of September 22 as presented. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
H. PAYROLL AND WARRANTS:
Mrs. Flint made a motion to approve the accounts payable report as presented with the total amount of $16,440.41 with the largest amount being paid to R. E. Tucker in the amount of $5,267.00 for gravel. Mr. Kimmel seconded the motion which carried unanimously. (5-0-0)
I. OTHER PROPER BUSINESS:
Mr. Benson had asked Mr. Kimmel to go through the new cemetery ordinance to identify items which might be delegated to the sexton and/or other Town officials. Mr. Kimmel confirmed the draft suggested items had been included and Mr. Benson asked the members of the Board to review the items offered by Mr. Kimmel.
J. ADJOURNMENT:
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Threlkeld seconded the motion and the meeting was unanimously adjourned at 8:07 p.m. (5-0-0)
Respectfully submitted,
Betty Lord, Secretary

Sep 282021
 

Minutes of the Special Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 22, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia
1. Call to Order: The Chair, Mr. Benson called the meeting to order at 6:03 p.m.
2. Adjustments to the Agenda: None
3. Public Comments: None
4. Personnel – Administrative Assistant:
The current Administrative Assistant to the Selectboard recently submitted her resignation notice. Mr. Benson provided a brief description of the position, reporting that the AA schedule is typically 3 days a week, with approximately 16 to 20 hours of work. Among the current and previous tasks and projects associated with the position have been:
• Payroll tracking and preparation.
• Billing for accounts payable warrants.
• Working with the state NEMRC (New England Municipal Resource Center) software towns use for managing functions such as utility bills, tax bills, land records, and dog licenses.
• A host of functions related to Town and Board operations, working with the Highway Department, and managing and tracking grant funding and available programs (including the new federal ARPA program).
Ms. Flint noted that some of the AA functions (such as payroll and AP warrants) are primarily under the purview of the Town Treasurer, and might be conducted by a Town Assistant Treasurer. The Board will need to verify that there are no conflicts of interest in appointing people to positions such as Administrative Assistant, Assistant Treasurer, or Assistant Town Clerk. The Board might also opt to appoint an interim (or temporary) person for the AA position.
For now, the Board will be need to formulate a job description and recruitment advertisement for the Administrative Assistant opening. Ms. Threlkeld offered to research ads for similar job openings, identify and highlight the various tasks performed by the AA, and draft a sample ad to present to the Board for review and discussion. The hope is that the ad can be posted and published by the end of September, and resumes/applications would be submitted by mid-October.
5. Other Proper Business: None
6. Adjournment: on motion of Mr. Benson, Ms. Threlkeld second, the Board voted unanimously to adjourn at 7:27 p.m.

Sep 212021
 

Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 13, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Tim Higgins, Road Crew Foreman; and Betty Lord, Secretary.
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
1. Access Permits – (1) Jacob Apel of Barre, VT, and (2) Jennifer and Thomas Buchino, Jr. of Milford, CT each requested the installation of culverts on class 4 roads in Brookfield on property which they own. The policy is that those requisitioning a permit will pay for the culverts and the Town will then maintain them. Mr. Benson made a motion to approve both requests as noted. Mr. Kimmel seconded the motion which was approved unanimously. (5-0-0)
2. Bear Hill Culvert – Mr. Benson made a motion to approve the application for a proposed replacement of a culvert on Bear Hill Road. Mr. Kimmel seconded and the motion carried. (5-0-0)
3 John Rice Culvert – Mr. Higgins will contact Mr. Rice of Chelsea Road to let him know that a study is being done to determine what size culvert is needed and once that study is completed, action will be taken to replace the culvert.
4. Emergency Grant for 21 July Storm – Mr. Benson made a motion to submit an Emergency Grant request to VTrans to help cover the costs of damage to roads during the storm of July 21. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0) The Board signed a letter to VTrans making this request.
Mr. Higgins also reported that the road crew has been ditching and will be starting work on Twin Pond Road tomorrow (September 14).
Mr. Benson talked with Mr. Doug Haggett regarding purchase of sand at his site on VT Route 14. Samples were taken to determine if the sand would meet the Town’s needs. Mr. Haggett also said that he had some gravel for sale. Site assessment, along with discussion of potential pricing and timing of activities, will continue.
Mr. LaRocque made a motion to go into Executive Session. Mr. Kimmel seconded and the Board went into Executive Session at 7:19 p.m. Mr. Benson made a motion to come out of Executive Session. Mr. Kimmel seconded and the Board came out of Executive session at 7:25 p.m. The nature of the session was informational, and no decisions were made.
The Board agreed to ask Harmony Electric P.C. to put the Town on their work schedule to upgrade electrical outlets and related items at the Town garage. It is estimated this work will cost approximately half of the budget in the line item “Highway Building and Grounds” that has a total budgeted amount of $15,000.
E. NEW BUSINESS:
1. LHMP Extension – Mr. Benson made a motion to approved the extension of amendment #1 for the Town Local Hazard Mitigation Plan with Two Rivers-Ottauquechee Regional Commission to August 23, 2022. Mr. Kimmel seconded and the motion was passed unanimously. (5-0-0)
2. Assemblage Permit – Myra Flynn Concert – Event had already taken place before the Board met.
3. Assemblage Permit – October 3, 2021 Market Day – Mr. Kimmel made a motion to approve the proposal for Market Day to be held on October 3, 2021 from 10 a.m. until 5 p.m. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
4. Halfway Brook Grants – Mrs. Threlkeld made a motion to make an application to VTrans for a grant to help with scoping and design as well for doing the repair work on the bridge on Halfway Brook Road. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0)
F. OLD BUSINESS:
Audit Report – Mrs. Flint reported that she had spoken with Braintree and other towns of similar size to Brookfield regarding their accounting practices. The Board agreed that Mrs. Flint will contact alternative accounting firms regarding potential bids and scopes of work for auditing services, and will coordinate with the Town Clerk/Treasurer to determine how the Board will move forward on working with an approved firm.
G. MEETING MINUTES OF AUGUST 23, 2021:
Mr. Kimmel made a motion to accept the minutes of the August 23, 2021 Selectboard meeting as presented. Mrs. Flint seconded and the motion was approved with Mr. LaRocque abstaining as he did not attend that meeting. (4-0-1)
H. PAYROLL AND AP WARRANTS:
Mrs. Flint made a motion to approve the accounts payable report as presented with a total amount of $78,336.37 and with the largest amount being $48,825.00 being paid to W.B. Rogers for sand. Mr. Benson seconded and the motion was unanimously approved. (5-0-0)
I. OTHER BUSINESS:
The Board signed the Lease Agreement/Utility Easement for West Street for under-road wiring repair work that was previously conducted near the Taplin property.
Mr. Kimmel has made notations on the recent Cemetery Rules document for suggested duties the potential Cemeteries Sexton (and other Town officials) might be responsible.
Mr. Benson reported that a fire hydrant installed a number of years ago near the Floating Bridge is not functioning properly. The Fire Department has applied to VTrans for a permit as it is sited adjacent to a state highway (VT Route 65). The Town Selectboard will need to sign the application as the Fire Department comes under the auspices of the Town. Mr. Benson made a motion to allow Mr. Kimmel to act as representative of the Board to sign the application when it is completed. Mr. LaRocque seconded the motion which was unanimously approved. (5-0-0)
J. ADJOURNMENT:
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned at 8:30 p.m. (5-0-0)

Sep 202021
 

Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 13, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Tim Higgins, Road Crew Foreman; and Betty Lord, Secretary.

CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
ADJUSTMENTS TO THE AGENDA: None
PUBLIC COMMENTS: None
HIGHWAY REPORT:
Access Permits – (1) Jacob Apel of Barre, VT, and (2) Jennifer and Thomas Buchino, Jr. of Milford, CT each requested the installation of culverts on class 4 roads in Brookfield on property which they own. The policy is that those requisitioning a permit will pay for the culverts and the Town will then maintain them. Mr. Benson made a motion to approve both requests as noted. Mr. Kimmel seconded the motion which was approved unanimously. (5-0-0)
Bear Hill Culvert – Mr. Benson made a motion to approve the application for a proposed replacement of a culvert on Bear Hill Road. Mr. Kimmel seconded and the motion carried. (5-0-0)

3 John Rice Culvert – Mr. Higgins will contact Mr. Rice of Chelsea Road to let him know that a study is being done to determine what size culvert is needed and once that study is completed, action will be taken to replace the culvert.

Emergency Grant for 21 July Storm – Mr. Benson made a motion to submit an Emergency Grant request to VTrans to help cover the costs of damage to roads during the storm of July 21. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0) The Board signed a letter to VTrans making this request.

Mr. Higgins also reported that the road crew has been ditching and will be starting work on Twin Pond Road tomorrow (September 14).
Mr. Benson talked with Mr. Doug Haggett regarding purchase of sand at his site on VT Route 14. Samples were taken to determine if the sand would meet the Town’s needs. Mr. Haggett also said that he had some gravel for sale. Site assessment, along with discussion of potential pricing and timing of activities, will continue.
Mr. LaRocque made a motion to go into Executive Session. Mr. Kimmel seconded and the Board went into Executive Session at 7:19 p.m. Mr. Benson made a motion to come out of Executive Session. Mr. Kimmel seconded and the Board came out of Executive session at 7:25 p.m. The nature of the session was informational, and no decisions were made.
The Board agreed to ask Harmony Electric P.C. to put the Town on their work schedule to upgrade electrical outlets and related items at the Town garage. It is estimated this work will cost approximately half of the budget in the line item “Highway Building and Grounds” that has a total budgeted amount of $15,000.

NEW BUSINESS:
LHMP Extension – Mr. Benson made a motion to approved the extension of amendment #1 for the Town Local Hazard Mitigation Plan with Two Rivers-Ottauquechee Regional Commission to August 23, 2022. Mr. Kimmel seconded and the motion was passed unanimously. (5-0-0)
Assemblage Permit – Myra Flynn Concert – Event had already taken place before the Board met.
Assemblage Permit – October 3, 2021 Market Day – Mr. Kimmel made a motion to approve the proposal for Market Day to be held on October 3, 2021 from 10 a.m. until 5 p.m. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
Halfway Brook Grants – Mrs. Threlkeld made a motion to make an application to VTrans for a grant to help with scoping and design as well for doing the repair work on the bridge on Halfway Brook Road. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0)
OLD BUSINESS:

Audit Report – Mrs. Flint reported that she had spoken with Braintree and other towns of similar size to Brookfield regarding their accounting practices. The Board agreed that Mrs. Flint will contact alternative accounting firms regarding potential bids and scopes of work for auditing services, and will coordinate with the Town Clerk/Treasurer to determine how the Board will move forward on working with an approved firm.

MEETING MINUTES OF AUGUST 23, 2021:

Mr. Kimmel made a motion to accept the minutes of the August 23, 2021 Selectboard meeting as presented. Mrs. Flint seconded and the motion was approved with Mr. LaRocque abstaining as he did not attend that meeting. (4-0-1)

PAYROLL AND AP WARRANTS:

Mrs. Flint made a motion to approve the accounts payable report as presented with a total amount of $78,336.37 and with the largest amount being $48,825.00 being paid to W.B. Rogers for sand. Mr. Benson seconded and the motion was unanimously approved. (5-0-0)

OTHER BUSINESS:

The Board signed the Lease Agreement/Utility Easement for West Street for under-road wiring repair work that was previously conducted near the Taplin property.
Mr. Kimmel has made notations on the recent Cemetery Rules document for suggested duties the potential Cemeteries Sexton (and other Town officials) might be responsible.
Mr. Benson reported that a fire hydrant installed a number of years ago near the Floating Bridge is not functioning properly. The Fire Department has applied to VTrans for a permit as it is sited adjacent to a state highway (VT Route 65). The Town Selectboard will need to sign the application as the Fire Department comes under the auspices of the Town. Mr. Benson made a motion to allow Mr. Kimmel to act as representative of the Board to sign the application when it is completed. Mr. LaRocque seconded the motion which was unanimously approved. (5-0-0)

ADJOURNMENT:

There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned at 8:30 p.m. (5-0-0)

Aug 302021
 

Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
August 23, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Brenda Flint, Kate Threlkeld, Board Members; Tim Higgins, Road Crew Foreman; Betty Lord, Secretary; Ben Koren, Pete Mancauskas, and Larry Brassard. (Dennis LaRocque, Board Member, was not present at the meeting.)
ACTION ON WARNED REVISED CEMETERY POLICIES – Mr. Benson and Mr. Kimmel explained to those in attendance the changes made to the cemetery policies including, but not limited to, the ownership of the stones in the Town cemeteries. During the first 50 years of a stone being placed in a Brookfield cemetery the stone will belong to the family of the deceased. At the end of 50 years, the ownership of the stone will revert to the Town. Mr Benson made a motion to adopt the new cemetery policies as presented with the policies becoming effective as of the date of this meeting. Mr. Kimmel seconded the motion which was unanimously approved. 4-0-0.

CALL TO ORDER: The Chair, Mr. John Benson called the meeting to order at 6:37 p.m.
ADJUSTMENTS TO THE AGENDA: None
PUBLIC COMMENTS: Mr. Larry Brassard appeared before the Board to discuss the damage a recent storm had made to the road in front of his house and along his driveway. Mr. Higgins assured Mr. Brassard that something would be done to correct the problem within the next two weeks.

Mr. Ben Koren and Mr. Pete Mancauskas appeared before the Board to discuss plans for Oktoberfest and the 5K race to be held in Brookfield on October 9, 2021. Mr. Mancauskas reported that he was working with the State for a permit to close portions of Route 65. Mr. Koren stated that each neighbor along the race route will be notified of the time of the race, and when the road on which they live will be closed to traffic. Once the Board was satisfied that all details, including parking, closing of roads, signage, volunteers and State Trooper support, had been handled, Mr. Kimmel made a motion to approve the proposed Public Assemblage Permit from Brookfield Community Partnership to hold a 5K race and Oktoberfest celebration on October 9, 2021. Mrs. Threlkeld seconded and the motion was approved unanimously. 4-0-0.

HIGHWAY REPORT;
Personnel Issue – At 7:22 pm the Board went in to Executive Session to discuss a personnel issue. At 7:24 p.m. Mr. Benson made a motion to come out of Executive Session. Mr. Kimmel seconded the motion which was unanimously approved (4-0-0). The nature of the session was informational, and no decisions were made.

Mr. Higgins stated that extensive ditching and grading was being done. Mrs. Peterson and Mr. Higgins will make a summary of the repair work to be done following the recent storm and will send it to VTrans so the work can be put out to bid. Mr. Higgins reported that the work on Twin Pond Road should be started in a couple of weeks. He is still waiting for the decking for the Witts bridge repair.
The Board discussed getting someone to do an inspection of the bridges that are not large enough to come under VTrans consideration. By getting the costs of repairing these bridges now, the costs can be made a part of 2022-2023 budget. Mr. Benson made a motion to authorize the use of $4,000 for the inspection by October of at least two of the five bridges that need repairs. Mr. Kimmel seconded the motion which was unanimously approved. 4-0-0.
Mr. Benson and Mr. Higgins will work together on a letter to secure bids from suppliers for the purchase of sand for the next five years. The bid letter will go out to potential suppliers this Fall and will ask for pricing for sand to be delivered or sand loaded on the Town’s trucks.

NEW BUSINESS:
Adding Zoom option to Selectboard Meetings – Mrs. Peterson has mentioned to the Board that she finds it very difficult to hear when the phone is used to connect her to the Board meetings. Mr. Kimmel will contact Mrs. Peterson regarding pricing for a teleconferencing phone unit.
Public Assemblage Permit Godfrey/Robinson – Mrs. Flint made a motion to approve the Public Assemblage Permit for September 25, 2021 for the Godfrey/Robinson wedding. Mrs. Threlkeld seconded the motion which was carried unanimously. 4-0-0.
OLD BUSINESS:
Ben Koren – Oktoberfest – See above.
Audit Letter – Mrs. Flint has been reviewing the audit letter presented by Fothergill, Segale, and Valley. It was the decision of the Board to table the audit letter review to give Mrs. Flint an opportunity to see how certain issues are addressed by other towns in central Vermont of a similar size.
SELECTBOARD MINUTES OF AUGUST 9, 2021:

Mr. Kimmel made a motion to approved the minutes of August 9, 2021 as presented. Mrs. Flint seconded and the motion carried unanimously. 4-0-0.

PAYROLL AND AP WARRANTS-:

Mrs. Flint moved to accept the accounts payable report for a total of $57,093.52 with the largest expense being payable to WB Rogers for sand in the amount of $26,950.00. Mr. Kimmel seconded and the motion was unanimously approved. 4-0-0.
There being no further business to come before the Board, Mrs. Flint made a motion to adjourn at 8:39 p.m. Mr. Kimmel seconded the motion, and the meeting was adjourned. 4-0-0.
Respectfully submitted,
Betty Lord, Secretary

Aug 192021
 

Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
August 9, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Kate Threlkeld, and Brenda Flint, Board Members; Teresa Godfrey, Town Clerk; Tim Higgins, Road Foreman; Betty Lord, Secretary; and Kasey Peterson, Administration Assistant to the Board (by teleconferencing); and Ben Koren.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:35 p.m.
B. ADJUSTMENTS TO THE AGENDA: None.
C. PUBLIC COMMENTS: Mr. Ben Koren appeared before the Board to discuss the closing of some Brookfield roads for a 5k road race. The race is scheduled to take place on Saturday, October 9, in conjunction with the Oktoberfest being held at the Old Town Hall on the same date. Mr. Koren requested that portions of Northfield Road, West Street, Stone Road, and Route 65 be closed. Permission has been granted by the State for the closure of a portion of state highway Route 65. The Sheriff’s Department has offered two patrol cars and two officers to help with the race. The named roads would be closed from 9 a.m. until 11a.m., with the race starting at 10 am and lasting approximately one and one half hours. The Board requested that Mr. Koren return to the Board with a complete plan showing the route of the race. He was also advised that proper signage should be placed at the beginning of the roads to prevent people from driving up to the race and having to turn around. Mr. Koren agreed to return to the Board with a complete plan and a Request for Permit(s).
D. HIGHWAY REPORT:
Grants in Aid Agreement for summer of 2022 – This is an award from the Vermont Agency of Transportation in the amount of $14,800 to be used mainly for culverts, ditching, and water quality improvements. The amount to be contributed by the Town for this project will be $3,700. Mr. Higgins will go over the plan with Rita Seto of Two Rivers-Ottauquechee Regional Commission to determine which projects will be included in the plan. Mr LaRocque made a motion, which was seconded by Mrs. Flint, to accept the Agreement as stated above. The motion was unanimously approved. 5-0-0.
Mr. Higgins reported all roads have been checked for repairs following the recent storm. He will contact VTrans to get an idea of time and materials for road repairs. He also reported that there are approximately 1,500 yds of sand remaining to be moved. The paving of cracks on the Ridge Road is complete. Mr. Higgins said that he continues to look for reasonable pricing for a new pump.
E. NEW BUSINESS:
1. Ben Koren – Oktoberfest (See above)
2. Covid-19 Memorial Service – On Sunday, September 19, 2021 at 3 p.m. there will be a statewide memorial service to honor Vermonters lost to COVID-19. All Vermonters are invited to attend and to bring their healing spirits. For other information regarding the event, contact Vermont Interfaith Action at 802-651-8889.
3. Teresa Godfrey -Town Clerk/Treasurer
a. Tax Rate – Mrs. Godfrey met with the Board to discuss the tax rate for the coming year. Mr. Benson moved to accept the tax rate based on the Fiscal Year Adjustment (credit) amount of $128,450.51 at the recommendation of the Town Treasurer, Mrs. Godfrey. Mr. Kimmel seconded the motion which passed unanimously. 5-0-0.
b. Town Report – Mr. Benson reported that Mrs. Godfrey had volunteered to prepare the Town Report for the coming year of 2021-2022 at no cost to the Town. The Board thanked Mrs. Godfrey for her generous offer.
4. Audit Letter – Mrs. Flint was asked to review the audit letter sent by Fothergill, Segale, and Valley. It was the decision of the Board to table the audit letter until the next meeting, allowing time for any questions by the members of the Board to be raised.
5. Purchase of the New Truck – Mr. Benson stated that payment for the chassis and cab would be due by January while the completed truck will not be delivered until the end of March 2022. The amount needed in January is $137,000. He reported that Mrs. Godfrey had suggested this money be taken out of the $250,00 surplus that is on the books. This way the financing for the total truck could be activated by the bank at the end of the March when the truck is delivered. The amount of $137,000 would be repaid to the surplus account when the total loan is issued, thereby saving the interest on same from January to March.
Mr. Benson made a motion to go into Executive Session for a personnel issue. Mr. Kimmel seconded the motion which carried unanimously (5-0-0) and the Board went into Executive Session at 7:25 p.m. At 7:30 p.m. Mr. Kimmel made a motion to come out of Executive Session. Mrs. Threlkeld seconded the motion which carried unanimously. 5-0-0. The nature of the session was informational, and no decisions were made.
6. Cyber-Security – VLCT has sent out a survey to ascertain the risk of towns in a cyberattack. Board members were reminded to back up data and secure information that comes in and goes out of their computers to the Town Clerk’s Office. All employees who have not done so must take a training course which outlines the steps to secure personal computers. Mrs. Peterson was asked to prepare a letter to come from the Board making it clear that if the course is not taken and computers are not backed up properly, VLCT may not pay the insurance covering the costs of a loss to the Town; this could result in a great expense to the Town. Mrs. Peterson was also asked to set up a training schedule.
7. Assemblage Permit – Mr. Dennis Tatro submitted a public assemblage permit application for the Morgan Mile Trotting Races to be held on September 25, 2021. Snow Road is to be closed from 1:30 p.m. to 3 p.m. for the trotting races. Mr. Benson made a motion to approve the assemblage permit as presented by Mr. Tatro. Mr. LaRocque seconded the motion which carried unanimously. 5-0-0.
F. OLD BUSINESS:
1. ARPA – (American Rescue Plan Act, a $1.9 trillion Federal stimulus package)
a. Public Meeting – The Town is slated to receive from the State of Vermont $70,000 per year for two years towards public health measures. A public meeting is to be held to give constituents an opportunity to address their wishes as to how the money should be used. There will be specific rules of how the money can be used and the public meeting will not be held until the rules have been issued and the Town has the opportunity to prepare the required documents.
b. Payment – The ARPA payment of $70,193.00 was received August 9.
G. APPROVAL OF MINUTES OF THE MEETING OF JULY 26 – Mr. LaRocque made a motion to approve the Selectboard minutes of July 26, 2021 as presented. Mrs. Threlkeld seconded the motion which was approved unanimously. 5-0-0.
H, PAYROLL AND AP WARRANTS – Mrs. Flint moved to accept the accounts payable report for a total of $37,963.70 with the largest expense being payable to the Town of Barre Ambulance Service in the amount of $33,116.76. Mr. Kimmel seconded and the motion was unanimously approved. 5-0-0.
I. OTHER PROPER BUSINESS:
Mr. Benson stated that he had the following items to bring before the Board.
1. The draft for the Cemetery Ordinance is now posted for public review. The draft will be warned for the next Board Meeting for consideration.
2. A letter had been received from TRORC thanking the Town for payment of the annual dues.
3. Mr. Kimmel will contact the Town Attorney to ask about the progress of payment from the insurance company insuring the individual who damaged the grave markers in the Ridge Road cemetery in November 2020.
4. Mr. Mangan presented a plan for the work he intended to do in the Town cemeteries this fiscal year. The Board agreed that Mr. Mangan could move forward with repair and maintenance work at the West Brookfield Cemetery.
5. Capital Plan – Mr. LaRocque will coordinate with Mr. Higgins in reviewing the equipment at the garage, what payments are being made, and an estimate of time and cost for replacements.
Mr. Benson made a motion to go into Executive Session for a personnel/salary question. Mr Kimmel seconded the motion which was unanimously approved (5-0-0) and the Board went into Executive Session at 9:35 p.m. Mr. Benson made a motion to come out of Executive Session. Mrs. Threlkeld seconded the motion which was unanimously approved (5-0-0) and the Board came out of Executive Session at 9:40 p.m. The nature of the session was informational; no decisions were made.
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Flint seconded the motion which was unanimously approved (5-0-0) and the meeting was adjourned at 9:41 p.m.
Respectfully submitted,
Betty Lord, Secretary

Jul 302021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
Town Clerk’s Office
July 26, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, Kathryn Threlkeld, Board Members; Tim Higgins, Road Crew Foreman; Mike Lints, Auditor; Kasey Peterson, Administrative Assistant (by teleconferencing); Betty Lord, Secretary
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:30 pm.
B. ADJUSTMENTS TO THE AGENDA: None
C. ORGANIZATIONAL MEETING: Mr. Benson explained to the new Board Members, Mrs. Flint and Mrs. Threlkeld, the way the Board is organized and the various roles that are filled by the members. He also explained the members’ working relationship with the Administrative Assistant to the Board, Mrs. Peterson.
The roles of the Board members were then assigned by vote:
• Mr. Kimmel made a motion to appoint Mr. John Benson as Chair of the Board. Mr. LaRocque seconded and the motion was unanimously approved: 5-0-0.
• Mr. Benson made a motion to appoint Mr. LaRocque as the Road Commissioner, working with the Highway Department. Mr. Kimmel seconded the motion which was unanimously approved.: 5-0-0.
• Mr. Benson made a motion to appoint Mr. Kimmel as the member to oversee miscellaneous issues (including legal issues) that are not covered by the other appointments. Mr. LaRocque seconded the motion which was unanimously approved: 5-0-0.
• Mr. Kimmel made a motion to appoint Mrs. Flint as Financial Advisor to the Board. Mr. LaRocque seconded the motion which was unanimously approved: 5-0-0.
• Mr. Benson made a motion to appoint Mrs. Threlkeld as Town representative to the Mountain Alliance Solid Waste District and TRORC Transportation Advisory Committee. Mr. Kimmel seconded the motion which was unanimously approved: 5-0-0.
D. PUBLIC COMMENTS: None
E. HIGHWAY REPORT:
a. Storm Damage Report: Mr. Higgins reported that the recent storm had done considerable damage, with the worst of it being done on Eagle Peak Road. Other roads affected were Chelsea Road, Halfway Brook Road, Kibbee Road and West Street. Mr. Higgins has met with a representative from VTrans who stated they would have grant funding available to cover 90% of the road repair costs. Mr. Higgins also stated that a new pump was needed for clearing some of the plugged culverts. Mr. LaRocque made a motion to authorize Mr. Higgins to purchase a new pump not to exceed a cost of $1,000. Mr. Kimmel seconded the motion which carried unanimously: 5-0-0.
Mr. Higgins also reported that the equipment owned by the Town was insufficient to clear out some of the roads and ditches in Brookfield. The Board asked Mr. Higgins to get some pricing for hiring an outside party to do the work.
Mr Higgins also reported that 2,142 yards of sand had recently been purchased.
Mr. LaRocque reported that an account was opened with the NAPA store in Northfield and no limit had been set on purchases. Mr. Higgins stated that a representative from VTrans had visited the Bear Hill culvert site to observe what needs to be done and will now be going forward with the project design. Mr. Benson asked Mr. Higgins to get the final figures and estimated delivery date for the planned new truck in order to set the financing interest rate with Northfield Savings Bank. Mr. Higgins indicated the likely delivery date would be between the beginning of March and the middle of April, 2022.
b. Nicom Proposal for crack sealing: Mr. Benson made a motion to have Nicom spend one day on Ridge Road sealing cracks. The amount in the budget for crack sealing is $4,350.00. Mr. Kimmel seconded the motions which carried unanimously: 5-0-0.
F. NEW BUSINESS
Auditors:
a. The Board accepted the resignation letter of Rachel Rose.
b. Mr. Mike Lints, Auditor, attended the meeting to get a better sense of how the Town business transpires. Mr. Lints pointed out that two auditors are needed int order to properly audit the accounts. Mr. Benson stated that the Town Clerk does a review of the accounts and an outside auditor firm is also hired to review the Town’s accounts.
G. OLD BUSINESS:
1. Cemetery Budget Question: Mr. Joe Mangan, Town Cemeteries Sexton, has requested that the insurance money for the repair of stones in the Ridge Road Cemetery also be used to repair the fencing. Mr. Mangan will be requested to present the Board with an overall plan for his work on the cemeteries for the remainder of the year. Mr. Mangan’s budget for the year is $26,000.
Mr. Benson, Mr. LaRocque, and Mr. Kimmel, along with Mr. Mangan, met in a special meeting on July 13 to review proposed updates and revisions to the Town’s Cemeteries Rules and Regulations. Mrs. Peterson had obtained versions from other towns and prepared a preliminary draft for Brookfield. Copies of the draft document have been given to Mrs. Flint and Mrs. Threlkeld, allowing all Board members to review it and be ready to vote on it at the next Board meeting on August 9th. The draft proposal will be posted for public review and comment.
2. ARPA (American Rescue Plan Act of 2021): The State of Vermont has earmarked $70,000 a year for a two-year period for to be used for projects supporting public health. The Town must follow certain guidelines and restrictions in order to qualify for funding. A public meeting must be held to get ideas from the constituents of Brookfield and the meeting must be facilitated by a third party. Mrs. Peterson will contact Two Rivers-Ottauquechee Regional Commission to ask them about facilitating a public meeting.
G. MEETING MINUTES
1. Regular meeting of 12 July 2021: Mr LaRocque made a motion to accept the minutes of the meeting of July 12, 2021 as presented. Mr. Kimmel seconded and the motion was carried: 3-0-2. As new members of the Board, Mrs. Flint and Mrs. Threldkeld abstained as they did not attend the meeting.
2. Special Meeting 13 July 2021: Mr. Benson made a motion to accept the minutes of the Special Meeting of July 13, 2021 as presented. Mr. Kimmel seconded and the motion carried: 3-0-2.
H. PAYROLL AND AP WARRANTS: Mr. LaRocque moved to accept the accounts payable report for a total of $26,084.54 with the largest expense being Northeast Delta Dental in the amount of $4,637.92. Mr. Kimmel seconded and the motion was unanimously approved.
Mr. LaRocque moved to accept the second accounts payable report in the total amount of $2,227.00 with the largest expense being payable to Radio North Group, Inc. in the amount of $1,407.00. Mr. Kimmel seconded and the motion which was unanimously approved.
I. OTHER PROPER BUSINESS: Mr. Bob (Doc) Conniff appeared before the Board to discuss repairs to be made to the roof of the Town Clerk’s Office. He reported he would do some small repairs now in the amount of $500 and would present the Board with an estimate of costs by December 2021 for repairs to be done at a later time.
J. ADJOURNMENT: There being no further business to come before the Board, Mr. Benson made a motion to adjourn. Mr. Kimmel seconded and the meeting was adjourned at 8:40 p.m.
Respectfully submitted,
Betty Lord

Jul 192021
 

The Town of Brookfield
Special Selectboard Meeting
July 13, 2021 at 6:30 p.m.
2473 East Street
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque (Selectboard Members); Joe Mangan (Cemetery Sexton), Kaira Mangan
A. Call To Order – 6:30 p.m.
B. Adjustments to Agenda – None
C. Public Comments – (See D. Cemetery Policy below)
D. Cemetery Policy: the meeting was scheduled to allow the Selectboard, joined by Mr. Mangan and Ms. Mangan, to conduct a work session focused on reviewing and updating the Town’s Cemetery Policy. The Policy sections under review included:
Section I. Definitions
Section II. General Rules and Regulations
Section III. Burial Rights
Section IV. Procedure and Forms
Section V. Cemetery Lots
Section VI. Cremation Garden
Section VII. Interments, Dis-interment and Removals
Section VIII. Foundations
Section IX. Memorials, Monuments, and Markers
Section X. Work and Labor in Town of Brookfield Cemeteries
Section XI. Miscellaneous
Based on the discussion, the Board will propose revisions in an updated draft version of the policy. The Board will post the proposal (on the brookfieldvt.org website and public notice locations) for public review and comment. After receipt and review of public comments, the Board will publish a formal warning and notice of the proposal, and schedule a date for a public hearing (and potential Board vote on adoption) for the revised Cemetery Policy.
E. Adjournment – 7:45 p.m.

Jul 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
Town Clerk’s Office
July 12, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board members; Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Asst. (by teleconferencing); Kate Bancroft, and Betty Lord, Secretary.
A. CALL TO ORDER – Mr. Benson called the meeting to order at 6:33 p.m.
B. ADJUSTMENTS TO THE AGENDA – None
C. PUBLIC COMMENTS – None
D. HIGHWAY REPORT – Mr. Higgins reported the Road Crew has been busy grading and ditching. To-date approximately 1,000 yards of sand has been moved and stockpiled. Culverts have been ordered but have not been received. Markers are now in place indicating utility wiring that is placed under West Street at the Taplin property. Mr. Higgins stated that he had contacted NI-COM regarding a price for paving the cracks on the Ridge Road and is waiting for an answer. Mr. Higgins was asked to look into having someone inspect the five bridges in Town with an average span of 16 ft. There may be American Rescue Plan Act (ARPA) federal funding for work done on the bridges.
Mr. Higgins will contact VTrans to get a date on when they will come to discuss the work to be done on Bear Hill Road. It was noted that the grant for the work to be done expires on December 31, 2021. Mr. Higgins was also asked to update the list of the Town’s vehicles and equipment.
E. NEW BUSINESS –
1. Justin Poulin – Driveway Culvert – Mr. Higgins reported that the culvert issue with Mr. Poulin had been resolved.
2. Zoning Board of Adjustment – Mr. Benson made a motion to appoint Mr. Dennis LaRocque and Ms. Kate Bancroft as members of the Board of Adjustment. Mr. Kimmel seconded the motion which was unanimously approved. 3-0-0.
3. Auditor Appointment – Mr. Kimmel made a motion to approve the appointment of Rachel Rose to the open position for Town Auditor. Mr. Benson seconded the motion which was approved unanimously. 3-0-0.
4. CAI Technologies Contract – Mr. Benson made a motion to accept the contract presented to the Board by CAI Technologies. Mr. LaRocque seconded the motion which was unanimously approved. 3-0-0.
5. Personnel Policy Re: Juneteenth – The Board will defer making a decision on the issue of making Juneteenth a Town paid holiday until further direction is provided on the State level.
6. Sanel Application – NAPA – Action on the application from Sanel was tabled. Mr. LaRocque will ask Mr. Higgins to contact the NAPA stores in Northfield and Barre to inquire about their application process.
7. Gillespie Fuel Contracts (4) – The contracts include two for the Town fire station, one for the Town garage, and one for the Town Clerk’s office. The prices offered are $2.52 a gallon for pre-buy and $2.56 to purchase monthly for eleven months. Mr. LaRocque made a motion to pre-buy the fuel needed for the above named contracts. Mr. Benson seconded and the motion was unanimously approved. 3-0-0. Mr. Benson will sign the contracts on behalf of the Town.
8. Old Town Hall Public Assemblage Permits. – It was noted that events in Pond Village for fewer than fifty people do not require a permit. Mr. Kimmel made a motion to approve the pro-posed permit for the Community Pot Luck event to be held at the Old Town Hall on July 13. Mr. LaRocque seconded and the motion carried unanimously. 3-0-0. Mr. Benson made a motion to approve the assemblage permit for the Sprague Farm Day to be held on July 17, 2021. Mr. Kimmel seconded and the motion was unanimously approved. 3-0-0.
9. Village Dog Complaint – Mr. Kimmel will contact Mr. Dan Mason (Town Constable) to discuss the complaint in Pond Village. It was also suggested that if neighbors would keep a log of what they witness, it would be easier for the Board to act on such complaints.
F. OLD BUSINESS
l. Stone Road Parking – Mr. Kimmel will contact Mr. Mason to set a time to visit a site on Stone Road to determine whether or not a vehicle is parked in the right-of-way. Mr. Kimmel will also notify the resident that a visit will be forthcoming.
2, Sprague Farm Day – See above under assemblage permits.
G. MINUTES OF JUNE 28, 2021 Selectboard meeting – Mr. Kimmel made a motion that the Board approve the minutes of the meeting of June 28, 2021 as presented. Mr. LaRocque seconded and the minutes were approved unanimously. 3-0-0.
H. PAYROLL AND AP WARRANTS – Mr. LaRocque made a motion to accept the accounts pay-able report in the total amount of $22,197.02 (closing out FY 2020/2021) with the largest payment being made to R. E. Tucker in the amount of $19,845.00. Mr. Kimmel seconded and the report was approved unanimously. 3-0-0. Mr. LaRocque also made a motion to accept the accounts payable report in the total amount of $19,755.58 (FY 2021/2022) with the highest payment being made to Gorman Group, LLC in the amount of $8,022.46. Mr. Kimmel seconded and the report was unanimously approved. 3-0-0.
I. OTHER PROPER BUSINESS – Mr. Benson reported to the Board that he would be meeting with a representative from the office of VT Senator Sanders on July 28th to discuss the possibility of funding for a new fire house.
J. ADJOURNMENT – There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn at 7:35 p.m. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned. 3-0-0.
Respectfully submitted,
Betty Lord, Secretary