Nov 132019
 

Town of Brookfield

Selectboard Meeting

October 14, 2019 at 6:30 P.M.

Town Clerk’s Office

Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman); Public Present: James Godfrey, Teresa Godfrey (Town Clerk/Treasurer), Robert Godfrey, Sam Dilcer, Gene Parent, Van Parent ­­­­­­­­­­­­­­­­

1.  Call to Order – 6:30 p.m.

2.  Adjustments to Agenda – None

3.  Public Comment (included in New Business)

4.  New Business:

A. Highway

1. Horner Road Fence: Mr. Peck contacted the State Garage, and they will proceed with repairing the fence. Associated barriers and/or guard posts are the Town’s responsibility. Mr. Peck noted that the area also needs some trees to be cleared, the Town will try to clear more snow towards the end of the road, and culverts will also need to be checked and cleaned. The Town, as part of the ongoing review of traffic/road policies, will be trying to address speed and vehicle weight issues.

2. Northfield Road: TRORC placed traffic monitors on the road and will be reporting on the data collected. Appropriate signs were installed on the road, which will allow the Orange County Sheriff’s Department to conduct monitoring/enforcement activities. OCSD will also have a chance to review the TRORC data. There was continued discussion on potential approaches to vehicle regulation, including: working with the State Department of Motor Vehicles on the proper process, and limits on Town regulation of agricultural vehicles.

3. Howe Road: similar concerns were raised about traffic on Howe Road, along with the need for appropriate signs. Other issues on the road include blind corners and trees in need of trimming/removal.

4. New One-Ton Truck: Ms. Godfrey raised concerns about the purchase, including: whether the Town needed to purchase it at this time, the extent of review and testing of the vehicle, and past issues with vehicle purchases. Mr. Peck reported that, as it was a wholesale purchase, test driving was limited to the dealer’s facility grounds. Mr. Peck indicated he researched the truck and accessories; it had 30,000 miles and the frame, body, and equipment appeared to be in very good condition. He also contacted a local supplier regarding a plow/sander, which would be paid for in the next fiscal year (2020/2021).

Mr. Haggett noted that the Board directed Mr. Peck to find/research a truck for the Town; the Board agreed that Mr. Peck and Mr. Haggett have the requisite knowledge and expertise to recommend the purchase within the Town’s budgetary constraints. Mr. Peck will make arrangements to pick up the vehicle, bring it back to the Town Garage, and get it ready for the season. Ms. Godfrey can prepare the check for the final payment (at truck pick-up), and Mr. Peck will work with Administrative Assistant Kasey Peterson on registration and insurance documents.

Mr. Peck reported that the new truck is a gas truck and that the Highway Department will need to arrange for a system to track and pay for fuel purchases.

5. Fuel Policy: Ms. Peterson is looking into developing a Town policy regarding fuel (gas) purchases (such as through a bank-issued debit card). Issues will include which Road Crew members would have access to a card; keeping a log of mileage, costs, and receipts; and complying with Town Auditor standards.

6. Stone Road Site Visit: the Board is setting a tentative date of October 24, 5:00 p.m. for the visit. The Board, site surveyor, OCSD representatives, local property owner, Town Public Safety Advisory Committee, and members of the public would be invited. Public notices will be posted.

7. Equipment Grant for Hale Bale Shredder: the shredder was purchased on September 25. The Town expects to be reimbursed by the VT Agency of Transportation, with the Town paying a 10 percent share. Ms. Godfrey will be asked to verify the grant conditions.

8. Stone Road Mitigation Grant: as in the past, the Board will apply for the grant. The Board discussed the allocation of costs and reimbursement over the course of the current budget and the next fiscal year.

9. Cargill Salt Contract: the Board authorized Mr. Peck to proceed with arrangements for the contract.

B. EC Fiber Update: Mr. Childs did not attend the meeting, so the Board tabled the matter.

C. Blue Cross/Blue Shield Rate Increase: the new rate is $4,500.65, which is a 14.4% increase.

5. Old Business:

A. Personnel Policy Changes: deferred.

B. Approve Minutes of August 26, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the Meeting Minutes of August 26, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.

C. Approve Minutes of September 9, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the Meeting Minutes of September 9, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 2-0-1.

D. Approve Minutes of September 23, 2019 Selectboard meeting: Mr. Benson made a motion to approve the Meeting Minutes of September 23, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 2-0-1.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $43,336.02 with large bills that include: R.E. Tucker (gravel): $12,413.10; R.E. Tucker (gravel): $9,084.60; Champlain Valley Equipment (Bale Chopper): $6,450.00; White River Valley Ambulance (October Ambulance): $3,596.25; Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0. 

7. Other Proper Business – Town Garage renovation:

Mr. Benson will contact some architects to solicit plan and pricing proposals. The Board will then need to meet with candidate firms to review the current site dimensions and structures and discuss possible approaches. The Board needs a proposed set of numbers, based on potential levels of renovation, to present for review and vote at Town Meeting 2020. The Board has until January 2020 to prepare the proposal for the upcoming Town Meeting Warning.

The Town would like to increase the insurance assessment for the Town Garage structures. The Vermont League of Cities and Town established a value in 2018; Mr. Benson suggested that, based on the assessment, that VLCT bump it up 5% on the two buildings.

8.   Mr. Kimmel made a motion to adjourn at 8:24 p.m., Mr. Haggett second: 3-0-0.        

Nov 072019
 

Town of Brookfield

Selectboard Special Meeting

November 4, 2019 at 6:30 P.M.

Town Clerk’s Office

Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Teresa Godfrey (Town Clerk/Treasurer)­­­­­­­­­­­­­

Call to Order – 6:30 p.m.Town of Brookfield Debit Card Policy: the Board reviewed the proposed policy, including creation of a dedicated account with Bar Harbor Bank and Trust and the purpose and procedures for use of up to 4 debit cards for the Road Crew to purchase fuel, track transactions, and log additional information (name, date, truck mileage, gallons, and dollar amount). The proposed policy covers:

A. Issuance of Debit Cards

B. Use of the Debit Card

C. Cardholder Record Keeping

D. Cardholder Security

E. Cardholder Separation

In addition, the proposed policy requires participating Road
Crew employees to review the policy and sign and date a “Cardholder Employee
Acknowledgement” (attached to the policy).

On motion of Mr. Benson, Mr. Kimmel second, the Board voted
3-0-0 to approve the Town of Brookfield Debit Card Policy.

3. Other reports:

Mr. Benson reported that Connor Contracting Inc. and Black River Design have submitted initial design and potential costs options regarding the Town Garage renovation project.

Ms. Godfrey reported on the progress of this season’s
collection of Brookfield property taxes.

4. Mr. Benson made a motion to adjourn at 7:05 p.m., Mr. Haggett second: 3-0-0.

Oct 162019
 

Town of Brookfield
Selectboard Meeting
September 23, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson, Jeff Kimmel, Jack Zebora, Lew Stowell (Public Safety Advisory Committee), Robert Godfrey, James Godfrey, Sidney Cushing, Sidney Cushing Jr., Rob Townsend, Bill Bohnyak (OCSD Sheriff), Scott Clouatre (OCSD), Richard Pecor Jr., Gene Parent, Van Parent, Ray Peck (Road Crew Foreman)

1.  Call to Order –
6:31 p.m.; Mr. Kimmel agreed to take minutes.

2.  Adjustments to Agenda: initial items will be 4) B) Stone Road Survey and 3) Public Comment – Northfield Road discussion.

3.  Public Comment: (see below).

3. New Business

B. Stone Road Survey

At the request
of the Town, Mr. Townsend conducted a survey of a portion of Stone Road
including the Cushing property, and appeared at this meeting to present his
findings and associated documents.

He reported
that his investigation included a search of property records, including
Right-of-Way records and surveys for adjoining properties. He also did an
on-site search for iron and stone physical boundary markers. These items
provided evidence for determining the RoW. Mr. Townsend noted that the RoW area
included one iron pipe that was 6 feet off the “travel portion” on the East
side of the property, and is identified on the survey document. He said the
travel portion is closest to the RoW on that East side.

Mr. Cushing
commented that the road has shifted over the years, that a well is now closer
to the road, and that the Town has not taken action to remove encroaching
ledge.

Mr. Benson
said that the next step is to have Mr. Townsend return to the site and
physically mark the RoW and the associated roadway and travel lane. The Board
will then schedule a site visit.

Mr. Townsend
noted that the travel lane is independent of the RoW, based on physical
marking. Mr. Benson observed that the Town should determine both the RoW and
travel lane for the sake of clarity. Mr. Townsend added that, based on his
research, the travel lane is consistently within the RoW.

Mr. Benson inquired whether OCSD would have enough information to identify the travel lane. Mr. Bohnyak indicated that the issue is whether people are parking within the travel way. Mr. Cushing reported that he had placed a white barrel to discourage people from parking improperly. It also appears that Mr. Cushing’s garage is outside of the RoW.

3. Public comment – Northfield Road

Mr. Benson
said that the Board has been reviewing VT statutes and rules, along with
contacting relevant agencies regarding what the process is for revising,
implementing, and enforcing speed limits and weight limits. Specific issues
included:

Placing vehicle counting equipment on Northfield Road to help assess vehicle quantity, speed, and number of axles.

As for vehicle weight regulation, Mr. Bohnyak reported that OCSD doesn’t have scales. This would likely be an item that VT DMV would monitor. Mr. Peck inquired as to how the Town might deal with heavier vehicles (85,000+ lbs.), and would they be covered under the regulatory and permit system. Mr. J. Godfrey asked whether the Town can decline to issue permits or withdraw permits. Mr. Stowell reported that the Town should be able to pull a permit if there is a violation; Mr. Benson indicated that it isn’t clear what authority the Town has to stop vehicles. Mr. Pecor said that, when he was driving the school bus, he could be stopped from driving on Town roads during mud season. Mr. Benson said these are items the Board will need to address in working with the State to develop an acceptable system.

Ms. Parent reported that Northfield Road is now properly posted at 35 mph; this should allow OCSD to start monitoring the area. Mr. Stowell commented that positioning an OCSD speed cart at various points on the road may help drivers be more aware of the proper speed.

Mr. J Godfrey asked about repairs to Horner Road; Mr. Peck is following up with the State.

3. Public Comment – Other items

Mr. Zebora asked about what authority is exercised by the Town Conservation Commission. Mr. Kimmel said that the commission advises the Planning Commission and Selectboard. Mr. Zebora also inquired about plans for the Town Garage, and suggested that the Board look into creating a volunteer committee for the design project. Mr. Benson noted that the Board has already issued an RFP for the design/build stage. Lastly, Mr. Zebora reminded Mr. Peck about potential problems with local culverts in West Brookfield.

4. New Business

A – Flint Performance Review: the Board completed the required personnel form.

Highway Other :

Mr. Peck is researching a potential replacement for the 1-ton truck. He is looking at both diesel and gas vehicles, and will report back to the Board.

Town Garage: Kasey Peterson (Administrative Assistant) reported that there was no response to the RFP request. Mr. Benson said that he would contact additional architects for the design/build RFP, noting that the potential bid price is within the parameters of the Town’s bidding policy.

C. VLCT PACIF Building Schedule: the Board reviewed the schedule, and will follow up with PACIF about property/building valuations.

5. Old Business:

A. Approve Minutes of August 26, 2019 meeting: deferred.

B. Approve Minutes of September 9, 2019 meeting: deferred.

C. Personnel Policy Changes: deferred.

6. Payroll/ AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $31,328.12, with large bills that include McCullough Crushing (Gravel)): $6,916.00; Gorman Group LLC (Summer Calcium): $4,140.00; BCBS VT (Health Insurance): $3.934.00; Mr. Benson second: 2-0-0

7. Other Proper Business Mr. Kimmel made a motion to approve the appointment of Timothy Gershon to the Planning Commission, Mr. Benson second: 2-0-0.

8. Mr. Kimmel made a motion to adjourn at 9:00 p.m., Mr. Benson second: 2-0-0.

Oct 162019
 

Town of Brookfield Selectboard Meeting September 9, 2019 at 6:30 P.M. Town Clerk’s Office Minutes

Present: Cory Haggett, Jeff Kimmel, Lew Stowell (Public Safety Advisory Committee), Robert Godfrey, Al Wilder, Carl Bushey, Richard Pecor, Ray Peck (Road Crew Foreman)­­­­­

1.  Call to Order –
6:35 p.m.; Mr. Haggett agreed to act as Chair for the meeting, Mr. Kimmel
agreed to take minutes.

2.
 Adjustments to Agenda – None.

3.  Public Comment: incorporated in the general discussion regarding Highway – Excess Weight.

4.  New Business:

A. Highway

Excess Weight

Mr. Stowell made an initial presentation regarding the PSAC and his own review of the State and Town attempts to regulate excess weight vehicles and their travel on local roads. He commented that he doesn’t have all the answers, but he contacted the Department of Motor Vehicles to start understanding the system. Areas covered included:

The current common vehicle weight
limit identified in the Town Ordinance is 24,000 lbs. on Town roads. However,
DMV and other authorities won’t enforce the limits unless/until the Town registers
with the DMV system and lists weight limits for each affected road. Mr. Stowell
commented that the Town will need further instruction on how to work with the
system.

The Town has issued excess weight
permits for years and collects administrative fees, which appears to be
adequate for insurance purposes.

Mr.
Stowell noted an issue with the Town attempting to actually catch vehicles (and
drivers/owners) who have allegedly caused damage to the roads and
right-of-ways, before any potential damages can be assessed and follow-up
compensation is sought.

Public comments included concerns
that vehicles over 24,000 lbs. (and continuing up to 80,000+ lbs.) were
currently transiting the Town. The combination of excess weight and sheer
vehicle size is a bad combination. The Town would need to widen many of the
Class 3 roads to accommodate such vehicles. In addition, if speed limits aren’t
clearly posted, many drivers simply assume that they can drive at the base
State speed limit of 50 mph. These issues have been ongoing for many years.

Additional comments were made
about the highway wear and tear created by large vehicles. This includes excess
dust and damage caused by material leeching into local brooks and waterways.
These problems are also affecting property values.

Mr. Peck reported that more speed
limit signs will be posted around Town in the next couple of weeks.

Mr.
Haggett confirmed that the signs are a priority. He also contacted the
Department of Agriculture, which referred to and provided copies of several State
statutes (23 VSA 1400, 23 VSA 1400a, 23 VSA 370), to indicate Town authority
and limits regarding agricultural and excess weight vehicles. Mr. Haggett
observed that the Town could also remove some trees in the ROW to help improve
travel lanes and line-of-sight conditions.

Other questions arose over whether
limiting Town roads to 24,000 lbs. would pose interstate commerce issues;
whether the Town could require lead vehicles for oversize vehicles; whether the
Town could restrict larger vehicles on specific portions of dirt roads (such as
Pond Village).

Northfield Road will be the subject of a traffic study within a week or so.

2. Other Highway Issues

Mr. Wilder asked if the Town could replace the
sign missing at the end of his drive. Mr. Peck said he would follow up.Mr. Stowell inquired whether the survey of a
portion of Stone Road had been finished. The Board hadn’t heard yet.Mr. Peck reported on various Highway Department
projects:Taylor Hill repairs: it will take 4 days with
Town trucks to get about 300 yards of material moved for the project. A local
landowner at the west end is amenable to the Town also shifting some berm
material for the work.Mr. Peck is getting quotes for a new loader,
including arranging for a “test run” of equipment.The Department is stockpiling material for the
upcoming Winter and mud season conditions. In addition, he is assessing the
need for new tires and chains. The fueld supply is in good condition.Pike Co. will be starting paving on Ridge Road
in early October.

B. Errors and Omissions – Listers: on motion of Mr. Haggett, Mr. Kimmel second, the Board voted 2-0-0 to approve the request to correct errors in the 2019 Grand List (Tassie property).

5. Old Business

A. Approve Minutes of 26 August 2019 meeting: deferred

B. Personnel Policy Changes: deferred.

6. Payroll/ AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $750.83, with large bills that include Freightliner of NH (Truck 4): $274.17; TENCO New England Inc. (Stock Parts): $114.73; Lowell McLeods Inc. (Truck 3): $102.04; Mr. Haggett second: 2-0-0. 

7. Other Proper Business: none

8. Mr. Kimmel made a motion to adjourn at 7:55 p.m., Mr. Haggett second: 2-0-0.

Oct 162019
 

Town of Brookfield
Selectboard Meeting
August 26, 2019 at 6:30 P.M.
Town Clerk’s Office
Amended Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), James Godfrey, Teresa Godfrey, Robert Godfrey, Richard Pecor, Gene Parent, Van Parent, Erik Nielson, Mike Lefebvre, Carl Bushey Jr., Steve Schaeffer, Ron Lovejoy

1.   Call to Order – 6:30 p.m.

2.   Adjustments to
Agenda – None

3.   Public Comment: a group of
residents along Northfield Road raised a series of concerns about various types
of vehicle traffic, speed limits, weight limits, and other issues:

The Public Safety Advisory Committee recommended
posting the road for 35 mph. While the state general speed limit for roads is
50 mph, the Town will need to review steps to revise the current Road Ordinance
to change the speed limit, including posting meeting and warning notices to do
so.In addition, the Town will need to assess how
many signs should be installed along the road.The Orange County Sheriff’s Department (along
with Vermont State Police , the VT Agency of Transportation, and other state
agencies) will also need to be contacted regarding proper steps ensure
appropriate posting and enforcement of speed limits. The Town should also
coordinate with OCSD to have a speed cart placed at various sites to notify
drivers about their travel speeds.The Town has to order additional signs, as we do
not just have them on hand.Weight limits for the roads also need to be
reviewed, along with measures to ensure compliance. While the Town currently
applies the 24,000 lbs. state standard, with the common permit application
process for overweight vehicles, the process and standards for Brookfield roads
need to be reassessed. This issue arises with both agricultural and commercial
vehicles.One particular concern was the transport
activities deriving from the Ridge Road quarry operation and the effect on
Brookfield roads commonly used as routes. Northfield Road appears to be one of
the major routes. The Town will need to consider additional restrictions on
commercial vehicle activities, including stricter weight limits and enforcement
of permit conditions.Landowners along Northfield Road cited instances
and continuing concerns with damage to the road and Right-of-Way, linked to
commercial and agricultural activities. They also reported problems with
sight-lines along the road; the Town will need to consider clearing obstructive
trees within the RoW.Logging trucks and oversized/overwidth vehicles
also pose a problem, particularly when they lack precautions such as warning signs,
flags, or lights.The Board will need to follow up on all these
issues, along with contacting relevant local and State agencies about
appropriate measures and the required process to institute an effective traffic
control system.

4. New Business

A. Highway

Fence on Horner Road: it is a damaged State Highway
fence. This is the second time it is down, so it needs to be fixed/secured. Mr.
Haggett will contact the State to see what the Town can do or if repair is the
State’s responsibility.Mr. Peck will proceed with work on a list of culverts
that need repair/replacement in various locations.Taylor Hill Road: the Board toured the area prior to
the meeting, observing areas where ditching and materials work needs to be done
to improve travel conditions. Mr. Peck will also review and repair potential
drainage issues along the road. The Board will try to set up a meeting with a landowner
in West Brookfield regarding agricultural vehicle activities and potential
issues with road conditions.

A. Letter from Ruth Goodale: Mr. Haggett will talk to the Garden Club to see what they are looking for. If they are requesting money, this item will need to be warned for the next Town Meeting.

B. Computer Server: Mr. Benson made a motion to authorize the expenditure of $600 towards the repair of the Town’s computer server system, Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.

C. Personnel Policy Changes: deferred until next meeting.

6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $40,355.20 with large bills that include: Global Montello Group Corp (diesel): $15,345.00; Gorman Group, LLC. (chloride): $4,140.00; BCBSVT (healthcare): $3,934.30; White River Valley Ambulance (August Ambulance): $3,596.25; Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0. 

7. Other Proper Business: Mr. Benson reported that he would likely be absent from the next Selectboard Meeting on September 9, 2019; Mr. Haggett and Mr. Kimmel plan to hold the meeting as scheduled.

8. Mr. Haggett made a motion to adjourn at 7:43 p.m., Mr. Kimmel second: 3-0-0.        

Sep 242019
 

Town of Brookfield
Selectboard Meeting
September 9, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: Cory Haggett, Jeff Kimmel, Lew Stowell (Public Safety Advisory Committee), Robert Godfrey, Al Wilder, Carl Bushey, Richard Pecor, Ray Peck (Road Crew Foreman)

Call to Order – 6:35 p.m.; Mr. Haggett agreed to act as Chair for the meeting, Mr. Kimmel agreed to take minutes.Adjustments to Agenda – None.Public Comment: incorporated in the general discussion regarding Highway – Excess Weight.New Business: A. HighwayExcess Weight: Mr. Stowell made an initial presentation regarding the PSAC and his own review of the State and Town attempts to regulate excess weight vehicles and their travel on local roads. He commented that he doesn’t have all the answers, but he contacted the Department of Motor Vehicles to start understanding the system. Areas covered included: The current common vehicle weight limit identified in the Town Ordinance is 24,000 lbs. on Town roads. However, DMV and other authorities won’t enforce the limits unless/until the Town registers with the DMV system and lists weight limits for each affected road. Mr. Stowell commented that the Town will need further instruction on how to work with the system. The Town has issued excess weight permits for years and collects administrative fees, which appears to be adequate for insurance purposes. Mr. Stowell noted an issue with the Town attempting to actually catch vehicles (and drivers/owners) who have allegedly caused damage to the roads and right-of-ways, before any potential damages can be assessed and follow-up compensation is sought. Public comments included concerns that vehicles over 24,000 lbs. (and continuing up to 80,000+ lbs.) were currently transiting the Town. The combination of excess weight and sheer vehicle size is a bad combination. The Town would need to widen many of the Class 3 roads to accommodate such vehicles. In addition, if speed limits aren’t clearly posted, many drivers simply assume that they can drive at the base State speed limit of 50 mph. These issues have been ongoing for many years. Additional comments were made about the highway wear and tear created by large vehicles. This includes excess dust and damage caused by material leeching into local brooks and waterways. These problems are also affecting property values. Mr. Peck reported that more speed limit signs will be posted around Town in the next couple of weeks. Mr. Haggett confirmed that the signs are a priority. He also contacted the Department of Agriculture, which referred to and provided copies of several State statutes (23 VSA 1400, 23 VSA 1400a, 23 VSA 370), to indicate Town authority and limits regarding agricultural and excess weight vehicles. Mr. Haggett observed that the Town could also remove some trees in the ROW to help improve travel lanes and line-of-sight conditions. Other questions arose over whether limiting Town roads to 24,000 lbs. would pose interstate commerce issues; whether the Town could require lead vehicles for oversize vehicles; whether the Town could restrict larger vehicles on specific portions of dirt roads (such as Pond Village). Northfield Road will be the subject of a traffic study within a week or so.Other Highway Issues: • Mr. Wilder asked if the Town could replace the sign missing at the end of his drive. Mr. Peck said he would follow up. • Mr. Stowell inquired whether the survey of a portion of Stone Road had been finished. The Board hadn’t heard yet. • Mr. Peck reported on various Highway Department projects: • Taylor Hill repairs: it will take 4 days with Town trucks to get about 300 yards of material moved for the project. A local landowner at the west end is amenable to the Town also shifting some berm material for the work. • Mr. Peck is getting quotes for a new loader, including arranging for a “test run” of equipment. • The Department is stockpiling material for the upcoming Winter and mud season conditions. In addition, he is assessing the need for new tires and chains. The fuel supply is in good condition. • Pike Co. will be starting paving on Ridge Road in early October.

B. Errors and Omissions – Listers: on motion of Mr. Haggett, Mr. Kimmel second, the Board voted 2-0-0 to approve the request to correct errors in the 2019 Grand List (Tassie property).

5. Old Business: A. Approve Minutes of August 26, 2019 meeting: deferred. B. Personnel Policy Changes: deferred.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $750.83, with large bills that include Freightliner of NH (Truck 4): $274.17; TENCO New England Inc. (Stock Parts): $114.73; Lowell McLeods Inc. (Truck 3): $102.04; Mr. Haggett second: 2-0-0.

7. Other Proper Business – None.

8. Mr. Kimmel made a motion to adjourn at 7:55 p.m., Mr. Haggett second: 2-0-0.

Aug 132019
 

Town of Brookfield
Selectboard Meeting
July 22, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Mike Fiorillo

Call to Order – 6:31 p.m. Adjustments to Agenda: Move items 4(C) – Appointment of AO and 4(B) – Appointment of TRORC Representative, to initial items.Public Comment: None New Business: B. Appointment of Representative to the Regional Planning Commission (Two Rivers-Ottauquechee Regional Commission): Mr. Benson made a motion to appoint Gwynn Zakov as Brookfield’s representative to TRORC, Mr. Haggett second: 3-0-0. Mr. Benson made a motion to appoint Nancy Jacques to the Brookfield Planning Commission, Mr. Haggett second: 3-0-0. C. Appointment of Administrative Officer: Mr. Benson made a motion to appoint Mike Fiorillo to the AO (Zoning) position, Mr. Haggett second. Mr. Kimmel made a motion to amend the motion to include appointment of Mr. Kimmel as Assistant AO, Mr. Haggett second; 3-0-0 (amendment); 3-0-0 (amended motion). A. HighwayCertificate of Highway Mileage: Mr. Kimmel reported that he had sent the signed certificate and supporting material to the VT Agency of Transportation. He will follow up with AOT to see if there were any remaining questions.Twin Pond Road: deferred until next Board meeting. Road Crew Foreman Ray Peck will be able to provide a description of activities.TRORC – 2019 Better Roads Planning: Mr. Benson (Selectboard Chair) signed off on an agreement between TRORC and Brookfield for “2019 Better Roads Planning Services” and an application for a road erosion inventory through the Better Roads Grant Program.Amendment to Rte 65 Contract: Mr. Benson made a motion to approve an amendment to the Town’s contract with VT AOT for maintenance of VT Route 65, Mr. Haggett second: 3-0-0. The contract addresses Town and State responsibilities for Route 65 maintenance, along with establishing labor and equipment rates.Road and Bridge Standards: at the recommendation of TRORC, Mr. Kimmel made a motion to adopt Town Road and Bridge Standards in conformity with State and Federal requirements, Mr. Benson second: 3-0-0. Mr. Benson made a motion to approve an Operations and Maintenance Agreement – RPC/DEC Municipal Roads Grants-in-Aid Program – Equipment Purchase, Mr. Kimmel second: 3-0-0. The agreement addresses reimbursement amounts for various types of equipment, including a hay bale shredder. The signed agreement will be submitted to TRORC. D. Education Tax Rate: the State Department of Taxes has issued the Education Tax Rates for FY 2020. Brookfield’s rates are – Non-Homestead: $1.4862, Homestead: $1.4649. The Board, with the assistance of the Town Clerk/Treasurer, will be setting the Town Municipal rate at the next meeting.Old Business: A. Approve Minutes of June 24, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the minutes of the meeting, Mr. Benson second: 3-0-0. B. Approve Minutes of July 8, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the minutes of the meeting, Mr. Benson second: 3-0-0Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $40,372.51 with large bills that include Brandon Stevens Mowing (Roadside Mowing): $8,500.00; R.E. Tucker (Gravel) $6,671.30; S. Wheatley & Sons (East Hill Grant): $4,940.00; Mr. Kimmel second: 3-0-0. Other Proper Business: • Mr. Benson reported that he had attended a local meeting about the benefits of Pond Village receiving a “Village Designation.” • Mr. Kimmel reported that he would contact the Town Attorney regarding further steps in remedying a trash problem evolving on a Ridge Road property.Mr. Kimmel made a motion to adjourn at 7:39 p.m., Mr. Haggett second: 3-0-0.

Jul 222019
 

Town of Brookfield
Selectboard Meeting
July 8, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), John Helfant, Robert Townsend

Call to Order – 6:33 p.m. Adjustments to Agenda – NonePublic Comment: John Helfant, a property owner on the West Brookfied/Roxbury Town line, inquired about arranging for his children to shift from the Roxbury/Montpelier school system to the Brookfield/Braintree/Randolph (OSSU) system. He believes, based on GIS mapping documents, that his residence would qualify for the OSSU system. Mr. Helfant’s property had been affected by the State legislature’s Roxbury/Brookfield Town line realignment several years ago, which led to a portion of his property being designated within Roxbury. The Board discussed the possibility of petitioning the legislature to designate the property and residence as within Brookfield, but the likelihood of success seemed small. Another avenue might be to arrange to tuition Mr. Helfant’s children into the OSSU system. There is also an option that an adult family member might lease a rental property in the OSSU area to access the schools.New Business:
A. Robert Townsend – Stone Road Survey: Mr. Benson offered a brief description of the survey area, along with the history regarding Town issues along that stretch of Stone Road. The Board reviewed the proposed Agreement for Services with Mr. Townsend’s firm (American Consulting Engineers & Surveyors), and discussed with him the various tasks involved, including: deed research, site review, identification of neighboring properties, and eventual Selectboard review of materials and site markings. The Board also asked that Mr. Townsend provide 1-week notice before work starts. Mr. Haggett made a motion to approve the contract, Mr. Benson second: 3-0-0.
B. HighwayVT ANR/AoT – Road and Bridge Standards: the Board reviewed the State letter introducing the revised road and bridge standards and the updated template that Towns are to fill out to indicate which portions are relevant. The information will be necessary for both State and FEMA emergency funding and reimbursement decisions. The existing template expires July 31, 2019, so the Town will need to complete the updated template fairly quickly.Vehicle Maintenance Report FY2019: Administrative Assistant Kasey Peterson created a report that helps track expenses allocated among the various Highway Department vehicles and equipment. Board members appreciated the document, and recognized that it would be helpful both in regular budget status review and planning equipment purchases for Town Meeting 2020.Pike Industries, Inc. Contract: Pike submitted a bid for $220,860 for paving, reclaiming, and grading on the Ridge Road. Mr. Benson made a motion to approve the contract, Mr. Kimmel second: 3-0-0.Other Highway:
• Mr. Peck and the Board discussed funding that would become available for the Town’s match for various grants. FEMA will be providing reimbursement for activities related to the April 15, 2019 storm event. Mr. Benson noted that the sooner the Road Crew completes emergency-related projects, the sooner the Town can get paid for the work.
• Mr. Peck reported that he had ordered a new pump for the chloride truck, but that it was the wrong one. He will negotiate with another Town to borrow a chloride trailer.
• The Highway Department is considering renting an excavator for ditch work. Mr. Peck will check with equipment rental suppliers for prices. Mr. Benson suggested that the Road Crew test the concept on a few roads and figure out whether the expense and efficiency pans out under the Town’s budget.
• The Board and Mr. Peck discussed starting work on clearing out and adding space to the Town Offices parking lot to open up the area.
• The Board also suggested that Mr. Peck consider whether it was time to sell off our 1-ton truck and find a replacement.

C. Conflict of Interest Policy: the Board approved a COI Policy on August 27, 2018.

Old Business:
A. Approve Minutes of June 10, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the minutes of the meeting, Mr. Kmmel second: 3-0-0.
B. Approve Minutes of June 24, 2019 Selectboard meeting: deferred to the next meeting.
C. Changes in the Personnel Policy: the Board will continue review.Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $9,342.70 with large bills that include VLCT (VLCT dues): $2,570.00; TRORC (TRORC dues) $1,925.00; Orange County Sheriff’s Department (Fire Dispatch Service): $1,875.00; Mr. Benson second: 3-0-0. Other Proper Business:
• Mr. Kimmel drafted a letter to Sam Dilcer regarding the Board’s findings on an historic road that appeared in prior records for his property. The Board reviewed the draft; Mr. Kimmel will pass it along to Mr. Dilcer.
• A meeting about the benefits of Pond Village receiving a “Village Designation” will be held on July 15 at the Old Town Hall at 4:00 p.m.
• The Public Safety Advisory Committee (along with the Selecboard) are still awaiting word from OCSD about charges assessed for OCSD representative attendance at PSAC meetings.
• Mr. Benson reported that he attended a meeting involving representatives from Brookfield, Braintree, and Randolph (as part of the R3 project) discussing community benefit projects in the area.Mr. Kimmel made a motion to adjourn at 8:10 p.m., Mr. Haggett second: 3-0-0.

Jul 222019
 

Town of Brookfield
Selectboard Meeting
June 24, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Theresa Godfrey (Town Clerk/Treasurer), Dawn Conant, Ray Peck (Road Crew Foreman), Ron Caron

Call to Order – 6:33 p.m. Adjustments to Agenda – NonePublic Comment: Mr. Caron inquired about the permit status for a proposed garage on his Chelsea Road property. Mr. Kimmel (as Interim Administrative Officer) will do a site visit, and then follow up with the permit ruling. New Business:
A. Ms. Godfrey – Property on Route 14: the owner of a property located towards the south end of the Williamstown Gulf reported that, since the parcel is entirely swamp/wetlands, he no longer wishes to retain it and incur property taxes. The owner would like to offer it to the Town or perhaps to the State for inclusion in Ainsworth State Park. The parcel is appraised by the Town Listers at $7,500. Ms. Godfrey will be meeting with the Town lawyer on Wednesday to review the situation. At this point, the State has indicated that it has no funds available for a potential purchase. Selectboard members noted that the Town has generally declined to acquire private party.

B. Highway

Two Rivers – Ottauquechee Regional Commission – Grants in Aid FY20: Mr. Peck that the Highway Department would be interested in applying for the grant funding for additional equipment. Mr Haggett made a motion to the sign the TRORC Grant request for funding, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.Other Highway
• Mr. Peck has been working with the state Better Back Roads program on culvert and road drainage improvements.
• Anticipated FEMA project reimbursements will eventually be used to offset related highway expenses in the budget.
• Roadside mowing to start any day now.
• Once the revisions to the personnel policy are completed, Administrative Assistant Kasey Peterson will meet with the Road Crew to review the changes. The Road Crew should be provided annual reviews/updates on relevant Town policies.
• The crew is progressing on various ditching projects, and plans to stockpile decent residual material to use for other projects.

C. Historic Preservation – Initial Grant: the Town is eligible for a $250 matching grant to have the Town Office building inspected and obtain an estimate for repair work. Mr. Kimmel made a motion to pay the $250 match for the Historic Preservation match, Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.

Old Business:
A. Approve Minutes of June 10, 2019 meeting: deferred to the next meeting.
B. LEMP Adoption Form: the emergency planning data form has been completed and submitted.
C. Changes in the Personnel Policy: the Board continued discussion, including covering mandatory terms that are dictated by State and Federal insurance requirements.Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $70,308.07 with large bills that include Hebert Excavation (sand): $41,040.00; Kirk Yard Services (stone repairs): $9,786.00; BCBSVT, (health insurance): $3,394.30. Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0. Other Proper Business: the Board will send a copy of the proposed Stone Road survey RFP to the Town’s lawyer. The potential surveyor will be invited to the next Board meeting to complete the contract process.Mr. Kimmel made a motion to adjourn at 7:54 p.m., Mr. Haggett second: 3-0-0.