Dec 042021
 

DRAFT Minutes of the Special Meeting of the

TOWN OF BROOKFIELD SELECTBOARD

Town Clerk’s Office

November 29, 2021 at 6:30 p.m.

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Kate Threlkeld, and Betty Lord, Members; Tim Higgins, Road Foreman; Jon Jickling, Town Forester; Vicki Blanchard, Administrative Assistant to the Board; A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:30 p.m.

B. ADJUSTMENTS TO THE AGENDA: None

C: PUBLIC COMMENTS: Mr. Jon Jickling appeared before the Board to report that the emerald ash borer has been identified in Allis State Park. Mr. Jickling asked if an ad hoc committee should be formed to map out a process for public safety and public education. Mr. Benson suggested that Mr. Jickling should reach out to the State for help as well as contact local loggers to find out if there is a market for ash trees. Mr. Benson stated that proactive steps should be taken by removing ash trees while they have value instead of waiting for them to die before being taken down. Mr. Jickling was advised to contact the Public Safety Advisory Committee as well as the Conservation Commission. Mr. Laroque asked about the best time put up traps for EAB. Mr. Jickling said May and June were the best months. Mr. Jickling will keep the Board posted as to what is being done.

D: OPEN ROAD CREW POSITION: The Board interviewed three candidates separately for the vacant road crew member position. After discussion, the Board decided it will contact each of the candidates regarding offer(s) for the position.

E: Meeting Minutes – 8 November, 2021 – Mr. Benson made a motion to accept the minutes of November 8, 2021 as presented. Ms. Threlkeld seconded the motion which carried unanimously: 5-0-0.

F: OTHER BUSINESS – None

G: ADJOURNMENT —There being no further business Mr. Kimmel made a motion to adjourn. Mr. LaRocque seconded the motion and the meeting was adjourned at 8:45 p.m.: 5-0-0.

 

 

Nov 252021
 

DRAFT MINUTES of the BROOKFIELD SELECTBOARD MEETING
November 22, 2021
Held at the Office of the Town Clerk
6:30 P.M.
THOSE PRESENT: John Benson, Chair; Dennis LaRocque, Kate Threlkeld, and Betty Lord, Members; Amy Ingrassia, Assistant Town Clerk; Tim Higgins, Road Foreman; Vicki Blanchard, Administrative Assistant to the Board.
A. CALL TO ORDER: Mr. Benson called the meeting to order at 6:34 p.m.
B. ADJUSTMENTS TO THE AGENDA – FEMA: Grant moved to Highway Report.
C. PUBLIC COMMENTS – None
D. HIGHWAY REPORT
1. Weight limit signs for Rte12 & Northfield Road – Mr. Higgins reported the weight limit sign is up for Route 12 and Northfield Road and a new sign is being prepared for the Witts Bridge Road. Ms. Blanchard will contact VTrans as to what the weight limit and posted sign should be for Parker Road.
2. Mr. Higgins will make a note to contact the property owners and VT ANR river management in the spring regarding the West Brookfield washout.
Mr. Benson indicated that he had the report from DuBois and King regarding the review of five bridges in Town. Four of the bridges are reported to be in good shape with the bridge on Parker Road requiring some maintenance. He said there is still $1,500 in the budget set aside for the inspection of
the five bridges. The Board agreed to ask DuBois and King to prepare an estimate for the work on Parker Road, said estimate not to exceed $1,500.
Mr. Higgins reported the road crew had been busy filling pot holes, grading and getting equipment ready for winter.
CAT has given a February deadline for having the grader up and running. They are currently looking for a replacement grader to be used in the meantime. One truck is inspected and another will be inspected on Wednesday of this week. Chains for the equipment are due by next week.
The permit was issued for the proposed hydrant in Sunset lake on the East end of the Floating Bridge.
FEMA Grant – Halfway Brook Culvert – Mr. Benson reported he had gotten approval from Two Rivers Ottaquechee Regional Commission to proceed with an application for a grant from FEMA as our request for a grant from VTrans had not been approved. Our share of the design and construction of
the bridge will be $28,000.
A Special Meeting of the Board is called for next Monday, November 29, 2021 at 6:30 p.m. to meet with the applicants for the open position on the Road Crew.
E. NEW BUSINESS
1. GMEDC Calls for Regional Priority Project Information – TRORC contacted the Board to ascertain if the Town was in compliance with mutual fire coverage with Braintree and Randolph. Mr. Benson responded in the positive.
F. Old Business
1. Brookfield Cemeteries – Sexton Duties – The review was tabled until Mr. Kimmel is present to review the cemetery policy with the Board.
Mr. LaRocque reported that Mr. Paul Flint stopped by his house to ask Mr. LaRocque to thank the Board for the contribution made in Brenda Flint’s name to the Memorial Scholarship Fund at VTC.
G. Meeting Minutes: 08 November 2021 – The reading of the minutes was tabled until the Special Meeting on Monday, November 29.
H. Payroll and AP Warrants – Ms. Lord made a motion to accept the AP warrants as presented with a total of $11,063.98 and the highest payment being made to R. E. Tucker in the amount of $2,983.50.
Mr. Benson seconded and the motion was unanimously approved: 4-0-0 (Mr. Kimmel was not in
attendance).
I. Other Proper Business – Ms. Threlkeld said she had been contacted by a member of the Randolph Energy Committee who asked if Brookfield would be interested in supporting a Shared Energy Coordinator to work with the towns of Randolph, Braintree, and Bethel.  The Board is interested in learning what the costs would be for establishing the position of shared Energy Coordinator for the towns.
Ms. Threlkeld said that she had been contacted by a Brookfield resident about having two “Welcome to Brookfield” signs placed at appropriate places to greet visitors coming into Town. Ms. Threlkeld will ask Mr. Kevin Dunwoody if he would be interested in making the two signs and what the cost for the two would be.
J. Adjournment – There being no further business to come before the Board, Ms. Threlkeld moved to adjourn at 7:42 p.m. Mr. LaRocque seconded and the motion was carried unanimously: 4-0-0.

Nov 132021
 

MINUTES of the Brookfield Selectboard Meeting
November 8, 2021
Held at the Town Clerk’s Office
Those Present: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Kate Threlkeld, and Betty Lord, Members; Vicki Blanchard, Administrative Assistant; Tim Higgins, Road Foreman; Amy Ingrassia, Assistant Town Clerk; Jack Zebora
A. CALL. TO ORDER – Following the meeting of the Board of Civil Authority, Mr. Benson called the Selectboard meeting to order at 6:51 p.m.
B. ADJUSTMENTS TO THE AGENDA – There being no objections, Item E1 was moved to the first order of business. Mrs. Nina Gaby and Mr. Craig Smith appeared before the Board to report the problem of a barking dog in their neighborhood. She stated that a letter had been sent to the owner and the Town Constable, Mr. Dan Mason, had visited the dog owner, all to no avail. Mr. Benson said that in order to act under the Dog Ordinance, Mrs. Gaby will need to have data of the times the dog is barking and present that data to the Board. Mrs. Gaby agreed to do so. Also the Constable will be asked to visit the neighbors in the area surrounding Mrs. Gaby’s property and report his findings.
C. PUBLIC COMMENTS – Mr. Jack Zebora stated that Weight Limit signs need to be installed at Route 12 and Northfield Road and on Witts Bridge Road. He also asked about a dry hydrant that has been made a part of his pond. Mr. Benson told him that no permit is required but that he should notify the Fire Department that the hydrant is in place in the event water from his pond is needed to fight a fire.
D. HIGHWAY REPORT
1. Personnel Review – Executive Session – Mr. Kimmel made a motion to go into Executive Session at 7:30 p.m. to discuss a personnel matter. Ms. Threlkeld seconded the motion which was passed unanimously: 5-0-0.
After the discussion, Mr. Kimmel made a motion to come out of Executive Session at 8:02 p.m. Ms. Threlkeld seconded the motion which was unanimously approved: 5-0-0.
2. Twin Pond Grant – Mr. Benson made a motion to sign all the close out documents for the Twin Pond grant. Mr. Kimmel seconded and the motion was carried unanimously: 5-0-0.
Mr. Higgins reported the work on the washouts in West Brookfield has been repaired. However, there is further work that needs to be done. Mr. Higgins will find out who the property owners are as well as the person who handles the river management for that part of the river to discuss what needs to be done.
Mr. Higgins said that all repairs from the July storm are now done. He also reported on the status of electrical systems at the Town Garage.
Mr. Benson said that he had met with a representative from VTrans with respect to the contract with the State for the care of VT Rt 65. The standard vendor contract can be renewed for another year with an update of labor costs and vehicle use.
Mr. Higgins reported that the five bridges not covered by VTrans had been inspected and significant work needs to be done in repairing the Parker Road Bridge.
Mr. Higgins also reported that all the road equipment is ready for winter.
E. NEW BUSINESS
1. Nina Gaby and Craig Smith – Barking Dog Ordinance – See above
2. FEMA BRIC – Scoping Study Re: Halfway Brook Culvert Design – Mr. Benson will call Rita Seto at Two Rivers-Outtauquechee Regional Commission to discuss applying for a grant through FEMA for the design of the Halfway Brook culvert.
Mr. Benson reported that a notice had been received from TRORC for annual dues in the amount of $966.00 at a per capita cost of $1.58.
F. OLD BUSINESS
1. Brookfield Cemeteries – Sexton Duties – This item was tabled until next meeting due to the time spent on the meeting of the BCA.
2. Gift for Brenda Flint’s Scholarship Fund – The Board unanimously agreed to send $250 from the Miscellaneous line item in the budget to the Brenda Churchill Memorial Scholarship Fund at Vermont Technical College.
3. Retirement Plan – Retire Well Vermont. This item was tabled until the Administrative Assistant can poll the employees on the payroll of the Town to see if there is any interest in signing up for the plan.
4. Truck Loan – Mr. Benson will complete the Federal tax forms to show that none of the money borrowed for the new truck will be used for taxes as the Town is exempt.
5. Review IT Security – A special meeting of the Board has been set for December 6th at 6:30 p.m. to review IT security. The appropriate people will be notified of the meeting.
G. MEETING MINUTES
1. 25 October 2021 – Mr. LaRocque pointed out that “Haggett” was misspelled in the minutes. Mr. Kimmel made a motion to accept the minutes as modified. Mr. LaRocque seconded and the motion was carried unanimously. 5-0-0.
H. PAYROLL and AP WARRANTS – Ms.Lord made a motion to approve the AP warrants as presented with a total of $39,917.29 with the highest payment being made to Caterpillar Financial Services for payment on the loader in the amount of $19,817.12. Mr. LaRocque seconded the motion which carried unanimously. 5-0-0.
I. Minutes – Ms. Lord reported that she had spoken to someone at The Herald and the Brookfield Selectboard minutes would now be printed in the second issue of the Herald following each Board meeting.
J. OTHER PROPER BUSINESS – Mr LaRocque made a motion that the Board go into Executive Session. Mr. Benson seconded the motion which was unanimously approved: 5-0-0. The Executive Session began at 9:03 p.m. At 9:11 Mr. Benson made a motion that the Board come out of Executive Session. Mr. Kimmel seconded and the motion was unanimously approved: 5-0-0.
K. ADJOURNMENT
1. Mr. Kimmel made a motion to adjourn at 9:16 p.m. Ms. Threlkeld seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

Nov 112021
 

Draft Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
October 25, 2021
Held at the Office of the Town Clerk
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, and Kate Threlkeld,
Selectmen; Tim Higgins, Road Crew Foreman; Vicki Blanchard, Administrative Assistant to the Board; Tory Littlefield (Two Rivers-Ottauquechee Regional Commission), Gwynn Zakov (Planning Commission), and Betty Lord, Secretary.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:35 p.m.
B. ADJUSTMENTS TO THE AGENDA:Tory Littlefield (TRORC) appeared before the Board to give an update on the Local Hazard Mitigation Plan. Gwynn Zakov, Jeff Kimmel, Kevin Wheatley and Rich Doolen are on the LHMP review committee. Ms. Littlefield explained various hazards that could affect the Town of Brookfield and their potential impact.
Gwynn Zakov, Chair of the Brookfield Planning Commission, came before the Board to request
approval for a Municipal Planning Grant application. The Town plan must be renewed every eight years and will be due again in 2024. This application is due November 1, and will be sent to TRORC to be listed. Ms. Zakov also reported there are two vacancies on the Planning Commission Board and she will have recommendations to present to the Selectboard for approval at its November 8 meeting.
C. PUBLIC COMMENTS: None
D. OLD BUSINESS
1. Administrative Assistant – Ms. Vicki Blanchard attended the meeting to state that she was pleased to accept the job as Administrative Assistant to the Board of Selectmen. Mr. Benson outlined the duties of the job for Ms. Blanchard.
2. Personnel – Employee Annual Review: See below.
3. Brookfield Cemeteries – Sexton Duties: Tabled until the next meeting on November 8.
E. HIGHWAYS
The Board received a proposal from Benoit Electrical for $2,125 to work on the shed at the Town
Garage. There could be extra costs in having the electrical panel renewed or replaced as well as fees from Green Mountain Power. Mr. LaRocque made a motion to accept the Benoit proposal in an amount not to exceed $3,000. Mr. Kimmel seconded and the motion carried unanimously. 4-0-0.
Mr. Higgins gave an update on the grader. A review is being done to determine if the wear on the
brakes is consistent with the hours clocked on the grader. Mr. Higgins also stated the Twin Pond grant project is completed and Ms. Seto at TRORC has the paperwork to close out the grant.
Mr. Josh Brown on the upper end of Witts Bridge Road has asked that a sign be put at each end of the road as cars and delivery trucks using their GPS find themselves on the road and unable to get out. Mr. Higgins will prepare a sign warning people that it is not a Class 4 road and it is not maintained.
Mr. Higgins has sent off samples from the property of Doug Haggett to determine if it can be used for sand or gravel. He also reported that the road crew has been ditching and flushing out culverts.
On Wednesday an inspection crew will be inspecting the five bridges in town that are too small to
qualify for a VTrans inspection. After the inspection, a concentrated effort will be given to those that have specific needs. In order for the Fire Department to go forward with their application, it is required that the hydrant by Sunset Lake must have a filter curtain around the works area in the water. Mr. Higgins and the road crew will take care of placing said filter curtain.
Personnel Employee Annual Review – Mr. Benson made a motion for the Board to go into Executive Session at 7:58 pm. Mr. Kimmel seconded the motion which carried unanimously: 4-0-0. At 8:32 p.m.
Mr. Benson made a motion to come out of Executive Session. Mr. LaRocque seconded the motion which carried unanimously: 4-0-0.
E. NEW BUSINESS
1. Open Selectboard Member Position – Mr. Benson moved that the Board go into Executive Session to discuss the replacement of the of the seat vacated by the passing of Ms. Brenda Flint. Mr. Kimmel seconded and Board unanimously agreed to go into Executive Session at 8:37 p.m. At 8:56 p.m. Mr. LaRocque made a motion to come out of Executive Session, Ms. Threlkeld seconded the motion and the Board voted unanimously to come out of Executive Session: 4-0-0.
Once out of Executive Session Mr. Benson made a motion to nominate Ms. Betty Lord to fill the open position on the Board of Selectmen. Ms. Threlkeld seconded the nomination and the Board voted unanimously to have Ms. Lord fill the position: 4-0-0.
2. TRORC – Local Hazard Mitigation Plan: See above.
3. Town Planning Commission – Municipal Grants: See above.
4. VLCT Property & Casualty – Brookfield Cemetery Damages: The Town received a check from the Vermont League of Cities and Towns in the amount of $10,250 to cover the costs of damage done to headstones in the Ridge Road Cemetery.
5. Cargill Contract – Deicing Salt: Cargill presented a contact for deicing salt at $73.94 per ton
delivered, for 230 tons ($17,006.20.) Mr. Benson made a motion to accept the agreement with Cargill for deicing salt. Mr. Kimmel seconded and the motion was carried unanimously: 5-0-0.
6. Assistant Town Treasurer – Account and Pay Rate: The budget account number for the Assistant Town Treasurer is 10-5-16-00 and the budgeted amount is $500.00
7. Vt. Legislative Reapportionment – Brookfield, Braintree, Roxbury, and part of Randolph. The Board discussed the best way to notify the general public about the proposed reapportionment. Ms. Lord will notify the public of the proposal by Front Porch Forum.
F. PAYROLL AND AP WARRANTS
The accounts payable were tabled until Wednesday when Mr. Kimmel will meet with Ms. Ingrassia to review the records. Mr. Benson made a motion to give Mr. Kimmel the authority to approve the accounts payable so they can be paid and mailed after review. Ms. Threlkeld seconded the motion which passed unanimously: 5-0-0.
G. APPROVAL OF THE MINUTES OF OCTOBER 18, 2021
It was brought to the attention of the Board that Mr. Dennis Boggs was named in the minutes as
having appeared before the Board. The person actually attending the meeting was Mr. Steve
Schaeffer. Mr. Benson made a motion to accept the minutes as amended (with apologies to Mr.
Boggs). Ms. Threlkeld seconded the motion which was carried unanimously: 5-0-0.
H. OTHER PROPER BUSINESS
Mr. Benson made a motion to incorporate the obituary of Ms. Brenda Churchill Flint into these
minutes. Mr. Kimmel seconded the motion which was unanimously carried: 5-0-0.
BRENDA CHURCHILL FLINT
JULY 1, 1977 – OCTOBER 15, 2021
Brookfield, VT
Brenda Flint, 44 of Brookfield, VT was taken much too young on Friday, October 15th in Brookfield, doing what she loved, walking.
Brenda was born to Ray and Lora Churchill of Brookfield, VT on July 1, 1977. She married Paul Flint in 2000.Their daughter Samantha was born in 2005.
Brenda was a member of the national honor society for four years at both RUHS and RAVC. Upon graduating she attended Vermont Technical College on a full tuition scholarship where she earned herAssociate of Applied Science in Business Administration. She later received her Bachelor of Arts in Business Administration from Johnson State College.
Brenda had an unmatchable work ethic. She had just begun a new position as Controller for VTC and CCV.
Prior, she was Director of Business Services and Associate Controller at Vermont State Colleges,
office of the Chancellor for 5 years and a Staff Accountant for 8 years at VTC. Her career began at
Dubois and King working as a Staff Accountant for 11 years.
In her spare time she helped run Sky View Farm Dairy and Maple Sugaring. Formally a Brookfield town auditor for 6 years, she began her 2 yr term as a Selectboard Member of financial controls for the town of Brookfield this past July.
She was a blood donor for the Red Cross for 25 years; upon her passing she donated her organs.
Brenda loved mini things, M&M’s and numbers. Spreadsheets were the answer to all things requiring organization.
She was an avid college basketball fan, Duke was her team. A Patriots fan. A Tom Brady fan. Even after leaving the Pats her loyalty never swayed for Tom. She enjoyed traveling, concerts, Disney, running, walking, biking, medaled competitions, hosting parties, being with her family and friends, country music, and baking.
She was truly happy; shining in the prime of her life. A loving wife, mother, daughter and sister; adoredby her colleagues and was a good friend to many.
Brenda is survived by her wonderful husband Paul and daughter Samantha, who were simply her
world. Her parents, Ray and Lora Churchill. Her older sister, Amy Ferris and younger sister Tina
Churchill. Brother in-laws Michael Ferris and Bruce Wilson and her nieces and nephews Joshua,
Amanda and Joseph Ferris and Quentin Wilson. Her Grandfather and his wife, Kermit and Sandra LaBounty and her many aunts, uncles, cousins, in-laws and friends.
She is predeceased by her maternal Grandmother, Lois LaBounty and her paternal grandparents,
Robert and- Margaret Churchill.
A funeral service and reception will be held at The Chandler Center for the Arts, 71 N. Main Street in Randolph on Thursday, October 21st at 3:00 pm.
In lieu of flowers and food, donations may be made to:
The Brenda Churchill Flint Memorial Scholarship,
Vermont Tech
Attn: Development & Alumni Relations Office
PO Box 500
Randolph Ctr, VT 05061
or The Red Cross
I. ADJOURNMENT
There being no further business to come before the Board, Ms. Threlkeld called for adjournment at 10:15 p.m. Mr. LaRocque seconded the motion and the meeting was unanimously adjourned.

Oct 292021
 

Draft Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
October 25, 2021
Held at the Office of the Town Clerk
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, and Kate Threlkeld,
Selectmen; Tim Higgins, Road Crew Foreman; Vicki Blanchard, Administrative Assistant to the Board; Tory Littlefield (Two Rivers-Ottauquechee Regional Commission), Gwynn Zakov (Planning Commission), and Betty Lord, Secretary.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:35 p.m.
B. ADJUSTMENTS TO THE AGENDA:Tory Littlefield (TRORC) appeared before the Board to give an update on the Local Hazard Mitigation Plan. Gwynn Zakov, Jeff Kimmel, Kevin Wheatley and Rich Doolen are on the LHMP review committee. Ms. Littlefield explained various hazards that could affect the Town of Brookfield and their potential impact.
Gwynn Zakov, Chair of the Brookfield Planning Commission, came before the Board to request
approval for a Municipal Planning Grant application. The Town plan must be renewed every eight years and will be due again in 2024. This application is due November 1, and will be sent to TRORC to be listed. Ms. Zakov also reported there are two vacancies on the Planning Commission Board and she will have recommendations to present to the Selectboard for approval at its November 8 meeting.
C. PUBLIC COMMENTS: None
D. OLD BUSINESS
1. Administrative Assistant – Ms. Vicki Blanchard attended the meeting to state that she was pleased to accept the job as Administrative Assistant to the Board of Selectmen. Mr. Benson outlined the duties of the job for Ms. Blanchard.
2. Personnel – Employee Annual Review: See below.
3. Brookfield Cemeteries – Sexton Duties: Tabled until the next meeting on November 8.
E. HIGHWAYS
The Board received a proposal from Benoit Electrical for $2,125 to work on the shed at the Town
Garage. There could be extra costs in having the electrical panel renewed or replaced as well as fees from Green Mountain Power. Mr. LaRocque made a motion to accept the Benoit proposal in an amount not to exceed $3,000. Mr. Kimmel seconded and the motion carried unanimously. 4-0-0.
Mr. Higgins gave an update on the grader. A review is being done to determine if the wear on the
brakes is consistent with the hours clocked on the grader. Mr. Higgins also stated the Twin Pond grant project is completed and Ms. Seto at TRORC has the paperwork to close out the grant.
Mr. Josh Brown on the upper end of Witts Bridge Road has asked that a sign be put at each end of the road as cars and delivery trucks using their GPS find themselves on the road and unable to get out. Mr. Higgins will prepare a sign warning people that it is not a Class 4 road and it is not maintained.
Mr. Higgins has sent off samples from the property of Doug Hackett to determine if it can be used for sand or gravel. He also reported that the road crew has been ditching and flushing out culverts.
On Wednesday an inspection crew will be inspecting the five bridges in town that are too small to
qualify for a VTrans inspection. After the inspection, a concentrated effort will be given to those that have specific needs. In order for the Fire Department to go forward with their application, it is required that the hydrant by Sunset Lake must have a filter curtain around the works area in the water. Mr. Higgins and the road crew will take care of placing said filter curtain.
Personnel Employee Annual Review – Mr. Benson made a motion for the Board to go into Executive Session at 7:58 pm. Mr. Kimmel seconded the motion which carried unanimously: 4-0-0. At 8:32 p.m.
Mr. Benson made a motion to come out of Executive Session. Mr. LaRocque seconded the motion which carried unanimously: 4-0-0.
E. NEW BUSINESS
1. Open Selectboard Member Position – Mr. Benson moved that the Board go into Executive Session to discuss the replacement of the of the seat vacated by the passing of Ms. Brenda Flint. Mr. Kimmel seconded and Board unanimously agreed to go into Executive Session at 8:37 p.m. At 8:56 p.m. Mr. LaRocque made a motion to come out of Executive Session, Ms. Threlkeld seconded the motion and the Board voted unanimously to come out of Executive Session: 4-0-0.
Once out of Executive Session Mr. Benson made a motion to nominate Ms. Betty Lord to fill the open position on the Board of Selectmen. Ms. Threlkeld seconded the nomination and the Board voted unanimously to have Ms. Lord fill the position: 4-0-0.
2. TRORC – Local Hazard Mitigation Plan: See above.
3. Town Planning Commission – Municipal Grants: See above.
4. VLCT Property & Casualty – Brookfield Cemetery Damages: The Town received a check from the Vermont League of Cities and Towns in the amount of $10,250 to cover the costs of damage done to headstones in the Ridge Road Cemetery.
5. Cargill Contract – Deicing Salt: Cargill presented a contact for deicing salt at $73.94 per ton
delivered, for 230 tons ($17,006.20.) Mr. Benson made a motion to accept the agreement with Cargill for deicing salt. Mr. Kimmel seconded and the motion was carried unanimously: 5-0-0.
6. Assistant Town Treasurer – Account and Pay Rate: The budget account number for the Assistant Town Treasurer is 10-5-16-00 and the budgeted amount is $500.00
7. Vt. Legislative Reapportionment – Brookfield, Braintree, Roxbury, and part of Randolph. The Board discussed the best way to notify the general public about the proposed reapportionment. Ms. Lord will notify the public of the proposal by Front Porch Forum.
F. PAYROLL AND AP WARRANTS
The accounts payable were tabled until Wednesday when Mr. Kimmel will meet with Ms. Ingrassia to review the records. Mr. Benson made a motion to give Mr. Kimmel the authority to approve the accounts payable so they can be paid and mailed after review. Ms. Threlkeld seconded the motion which passed unanimously: 5-0-0.
G. APPROVAL OF THE MINUTES OF OCTOBER 18, 2021
It was brought to the attention of the Board that Mr. Dennis Boggs was named in the minutes as
having appeared before the Board. The person actually attending the meeting was Mr. Steve
Schaeffer. Mr. Benson made a motion to accept the minutes as amended (with apologies to Mr.
Boggs). Ms. Threlkeld seconded the motion which was carried unanimously: 5-0-0.
H. OTHER PROPER BUSINESS
Mr. Benson made a motion to incorporate the obituary of Ms. Brenda Churchill Flint into these
minutes. Mr. Kimmel seconded the motion which was unanimously carried: 5-0-0.
BRENDA CHURCHILL FLINT
JULY 1, 1977 – OCTOBER 15, 2021
Brookfield, VT
Brenda Flint, 44 of Brookfield, VT was taken much too young on Friday, October 15th in Brookfield, doing what she loved, walking.
Brenda was born to Ray and Lora Churchill of Brookfield, VT on July 1, 1977. She married Paul Flint in 2000.Their daughter Samantha was born in 2005.
Brenda was a member of the national honor society for four years at both RUHS and RAVC. Upon graduating she attended Vermont Technical College on a full tuition scholarship where she earned herAssociate of Applied Science in Business Administration. She later received her Bachelor of Arts in Business Administration from Johnson State College.
Brenda had an unmatchable work ethic. She had just begun a new position as Controller for VTC and CCV.
Prior, she was Director of Business Services and Associate Controller at Vermont State Colleges,
office of the Chancellor for 5 years and a Staff Accountant for 8 years at VTC. Her career began at
Dubois and King working as a Staff Accountant for 11 years.
In her spare time she helped run Sky View Farm Dairy and Maple Sugaring. Formally a Brookfield town auditor for 6 years, she began her 2 yr term as a Selectboard Member of financial controls for the town of Brookfield this past July.
She was a blood donor for the Red Cross for 25 years; upon her passing she donated her organs.
Brenda loved mini things, M&M’s and numbers. Spreadsheets were the answer to all things requiring organization.
She was an avid college basketball fan, Duke was her team. A Patriots fan. A Tom Brady fan. Even after leaving the Pats her loyalty never swayed for Tom. She enjoyed traveling, concerts, Disney, running, walking, biking, medaled competitions, hosting parties, being with her family and friends, country music, and baking.
She was truly happy; shining in the prime of her life. A loving wife, mother, daughter and sister; adoredby her colleagues and was a good friend to many.
Brenda is survived by her wonderful husband Paul and daughter Samantha, who were simply her
world. Her parents, Ray and Lora Churchill. Her older sister, Amy Ferris and younger sister Tina
Churchill. Brother in-laws Michael Ferris and Bruce Wilson and her nieces and nephews Joshua,
Amanda and Joseph Ferris and Quentin Wilson. Her Grandfather and his wife, Kermit and Sandra LaBounty and her many aunts, uncles, cousins, in-laws and friends.
She is predeceased by her maternal Grandmother, Lois LaBounty and her paternal grandparents,
Robert and- Margaret Churchill.
A funeral service and reception will be held at The Chandler Center for the Arts, 71 N. Main Street in Randolph on Thursday, October 21st at 3:00 pm.
In lieu of flowers and food, donations may be made to:
The Brenda Churchill Flint Memorial Scholarship,
Vermont Tech
Attn: Development & Alumni Relations Office
PO Box 500
Randolph Ctr, VT 05061
or The Red Cross
I. ADJOURNMENT
There being no further business to come before the Board, Ms. Threlkeld called for adjournment at 10:15 p.m. Mr. LaRocque seconded the motion and the meeting was unanimously adjourned.
 

Oct 212021
 

Draft Minutes of the Special Meeting
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
October 18, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Kate Threlkeld, members; Amy Ingrassia, Assistant Town Clerk; Betty Lord, Secretary; Dennis Boggs and Jack Zebora.
A. CALL TO ORDER: The Chair, Mr. John Benson called the meeting to order at 6:30 p.m. and asked for a few moments of silence in memory of Selectboard member Brenda Flint, who passed away on Friday, October 15, 2021.
B. ADJUSTMENTS TO THE AGENDA: None
C: PUBLIC COMMENTS: None
D. PAYROLL AND WARRANTS: Mr. Kimmel made a motion to table the Payroll and Accounts
Payable Warrants until the next regular meeting on Monday, October 25, 2021. Mr. LaRocque
seconded the motion and the warrants were tabled until the next meeting. 4-0-0.
F. OTHER BUSINESS: Mr. Benson moved the meeting to Item F on the agenda and stated that Starr Strong had agreed to be the Town Health Officer for another year. Mr. Benson made a motion to officially appoint Starr Strong to be the Town Health Officer for another year. Mr. Kimmel seconded the motion, which was unanimously approved: 4-0-0. Mr. Benson will send the appropriate notification to the State of Vermont Department of Health.
Mr. Jack Zebora and Mr. Dennis Boggs appeared before the Board to ask who was going to be
appointed to fill the position vacated by the death of Board member Brenda Flint. Mr. Benson stated that it had not been a full week since Ms. Flint’s death and that it was too early to expect that the position be filled. Mr. Boggs replied that it was the responsibility of the Board to make a decision to fill the position. Mr. Benson said that he is well aware of the responsibilities of the Board and the Board would be making a decision in due time.
E. ADMINISTRATIVE ASSISTANT POSITION: After discussion, the Board agreed that the
Administrative Assistant’s position should be changed from a salaried position to an hourly position. At that point, Mr Kimmel moved that the Board go into Executive Session to meet with the applicants for the position. Ms. Threlkeld seconded and the Executive Session began at 7:40 p.m. At 8:37 p.m. Mr. Benson moved to come out of Executive Session and then adjourn the meeting. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned: 4-0-0.

Oct 192021
 

Draft Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
October 11, 2021
THOSE PRESENT: John Benson, Chair; Dennis LaRocque, Brenda Flint, Kate Threlkeld, Members; Dan Mason, Constable; Jon Jickling, Town Forester; Amy Ingrassia, Assistant Town Clerk/Assistant Town Treasurer; and Betty Lord, Secretary.
A. CALL TO ORDER: The Chair, Mr. Benson, called the meeting to order at 6:32 p.m.
B. ADJUSTMENTS TO THE AGENDA: Mr. Jickling, Town Forester, presented a slide presentation to the Board concerning the advance of the Emerald Ash Borer and its threat to the ash trees in Brookfield. While there has been no evidence of the EAB in Brookfield to-date, there is evidence of infestation in adjoining counties. One of the main causes of infestation is moving logs and wood around from one location to another. Once an ash tree is infested it will mostly likely die within five years. Mr. Jickling stated that while it is not needed at the present time, an Ad Hoc Committee to discuss ways of addressing the problem of the EAB in the Town will be needed in the future.
C. PUBLIC COMMENT: Mr. Dan Mason, Constable for the Town, appeared before the Board to discuss a “barking dog” issue. Mr. Benson explained that before the Town could take any action, the complainant must have a record of time and dates of the disturbances. With that in hand the Board can take action according to the Town Ordinance. Mr. Mason will talk with the parties involved, explain the need for a record of date and times and report back to the Board.
D. HIGHWAY REPORT:
l. Electrical Work – Mr. Benson stated that he had talked with an electrical firm in Barre, asking them for an estimate for the electrical work to be done on the shed at the garage and other projects. The Board already has an estimate from Harmony Electric for $5,000. Mr. Benson also reported that Harmony would not be able to start the work, if they are selected for the job, until some time in November.
2. Equipment Shed – Mr. LaRocque reported that Mr. Conniff had not had time to look at the shed and he will report back once Mr. Conniff makes that visit. Mr. LaRocque also talked with Mr. Higgins, Road Foreman, who stated that the work on Twin Pond Road should be completed by the end of this week and the work is going to come in close to the amount of the grant from Two Rivers-Ottauquechee Regional Commission. The work completed, however does not include the culvert which will put the project over the amount of the grant.
Mr. LaRocque also said the grader is not working again. It was repaired and put back on the road, only to have it break down again. As the grader has been out of commission most of the summer, Mr LaRocque will ask Mr. Higgins to compile a record of the times the grader has been not working and the number of times it has been repaired.
W. B. Rogers will be working through this week stone lining ditches. The water pump is also being used to clean out culverts.
E. NEW BUSINESS:
1. Jon Jickling, Emerald Ash Borer – See above
2. Municipal Planning Grant – Gwynn Zakov, Chair of the Brookfield Planning Commission, has contacted the Board to ask if they would be willing to review an application for a grant from Two Rivers-Ottauquechee Regional Commission for the revision of the Brookfield Town Plan. The grant application is due November 1, 2021, with the grant period to be January 2022-May 2023. Our current plan expires September 2024. Ms. Flint has agreed to contact Ms. Zakov to let her know the Board would be willing to review the application if the planning commission wants to apply. The application will need to reach the Board by October 25 in time for it to be reviewed and approved by the November 1 deadline.
3. Health Officer – Mr. Benson will contact Ms. Starr Strong to ask if she will be willing to serve as the Town’s Health Officer again. If she agrees to serve, the Board will reappoint her to be the Town Health Officer.
4. PACIF Contact Letter – The Vermont League of Cities and Towns will be contacted and told that at present the Board does not have an administrative assistant. They will be asked to hold off on the firefighters insurance until a new AA is hired.
F. OLD BUSINESS:
1. Administrative Assistant position update – This topic was tabled until Monday, October 18, when a special meeting of the Selectboard will take place for the discussion of the applicants.
2. Cemetery Policy – This issue was tabled until the next regular meeting of the Board as Mr. Kimmel was not present to review the policy with other members of the Board.
G. FLINT PERFORMANCE REVIEW – EXECUTIVE SESSION: This item on the agenda was tabled until the next regular meeting of the Board when Mr. Higgins will be present for the review.
H. MEETING MINUTES – 27 SEPT 2021: It was pointed out by Ms. Threlkeld that the spelling of Ms. Rita Seto’s name was incorrect as it was spelled with a “Z.” Ms. Threlkeld made a motion to accept theminutes as corrected. Ms. Flint seconded and the motion which was carried unanimously. 4-0-0
I. PAYROLL AND AP WARRANTS: The approval of the warrants was tabled until the special meeting on Monday, October 18.
J. OTHER PROPER BUSINESS: Ms. Threlkeld asked if there were any special projects that she could present to TAC. Mr. Benson suggested discussing the Emerald Ash Borer from a transportation perspective, what mitigation plans other towns in the region might have and what monies might be made available for such actions, as there will be many trees along the road sides that will need to be taken down.
K. ADJOURNMENT: There being no further business to come before the Board, Ms. Threlkeld made a motion to adjourn.
Ms. Flint seconded the motion and the meeting was adjourned at 8:31 p.m.

Oct 122021
 

Minutes of the Meeting of the
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 27, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Beth Flint, and Betty Lord, Secretary
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
1. Equipment Shed: In the absence of Mr. Higgins (Road Crew Foreman), Mr. LaRocque reported that the equipment shed at the garage is not in good shape, i.e. the wiring is loose, walls are shaky and it is in need of a lot of work. He called Bob Conniff to stop by and take a look at what it would take to get it stabilized, and then give a rough estimate of the cost for making it safe and usable.
Mr. LaRocque also reported that the work on Twin Pond Road has begun and it is evident the cost for the job will exceed the $17,000 grant award by the Two Rivers-Ottauquechee Regional Commission for the project. Mr. LaRocque will talk with Rita Zeto at TRORC to see if the grant can be increased. One of the main reasons for the cost increase is the substantial rise in the cost of culverts. Mr. LaRocque also stated the grader is still being repaired and therefore the roads have not been graded.
2. Flint Performance Review: No action was taken as Mr. Higgins is on vacation and the review was tabled until the next meeting of the Board.
E. NEW BUSINESS:
1. Time Clock: Mr. LaRocque discussed the benefits of using a time clock, and Mrs. Flint concurred with his findings. After some discussion, Mr. LaRocque said he would install the time clock at the garage. Mr. Kimmel made a motion to establish the use of the time clock at the beginning of the next pay period. Mrs.Threlkeld seconded the motion which was approved unanimously. (5-0-0)
2. Municipal Employee Retirement: Mrs. Beth Flint appeared before the Board to explain The State and Municipal 457 Deferred Compensation Plan. This plan is designed for employees to be able to contribute up to the amount of their full salary each year with no cost to the Town. The requirements to the Town would be to notify people who are eligible for the plan, meet with the plan representative and set up payroll deductions. This plan would be in addition to the retirement plan the Town has in place at present. Mr. Benson recommended tabling the decision, giving Board members time to review the plan and to vote at the next Board Meeting on Monday, October 11, 2021.
F. OLD BUSINESS:
1. Audit Report: Mrs. Brenda Flint reviewed the work she had done in contacting other auditing firms to question the advisability of changing from the Town’s existing auditing firm. She found that making a change would result in considerable cost to the Town, that the change could not be made until 2023, and other towns who maintain their books as Brookfield does do not consider their Board members to have a liability risk. Therefore, with all of these considerations, Mrs. Flint recommended signing the audit report presented by Fothergill, Segale and Valley and continuing to work with them as auditors for the Town. Mr. Benson made a motion to sign the contract as presented. Mr. Kimmel seconded the motion which was carried unanimously. (5-0-0)
2. Harmony Electric: As it was not clear if a previous proposal presented by Harmony Electric included the electrical work for the shed at the garage; a new proposal was received, which included the shed, in the amount of $5,000. Mr. Zebora commented he had been in construction and that $5,000 was too high for the work being done. The Board agreed to contact other electricians before accepting Harmony Electric’s estimate.
3. Administrative Assistant Job Posting: Mrs. Peterson has resigned her position as Administrative Assistant to the Board of Selectmen and her position is being posted. Mr. Kimmel will contact The Herald to submit said posting for the upcoming Thursday edition. The ad in The Herald will refer interested applicants to the Town website page that will include further information about the position. Any resume and cover letter submissions must reach the Brookfield Town Clerk’s Office on or before Noon, Friday, October 15, 2021.
4. Halfway Brook Road: Mr. Benson stated that he had talked with Ms. Seto at TRORC about the application for a grant for the Halfway Brook Road project. Rita asked that a letter be sent to accompany the application. Mr. Benson gave members of the Board a copy of a letter that he had composed to go with the application. The letter met with the Board members’ approval and will be sent out to accompany the application.
5. Dry Fire Hydrant: the Brookfield Fire Department is seeking a permit to replace the non-working hydrant located at the East end of the Floating Bridge. With the help of Ms. Trini Brassard, the fire department is submitting a Lake Encroachment Permit Application to the VT Department of Environmental Conservation – Watershed Management Division for review and approval. Mr. Kimmel signed and initialed the application on behalf of the Board. He will send along a check to cover associated application fees. Mr. Benson also asked if, based on time and weather constraints, the proposed permit timeline can be extended into Spring 2022; this will be verified with the DEC.
G. MEETING MINUTES:
1. September 13 Board Minutes: Mr. LaRocque made a motion to approve the minutes of the September 13 Board meeting as presented. Mrs.Threlkeld seconded the motion and it was approved unanimously. (5-0-0)
2. Special Meeting of September 22 Board Minutes: Mrs. Threlkeld made a motion to accept the minutes of the Special Board meeting of September 22 as presented. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
H. PAYROLL AND WARRANTS:
Mrs. Flint made a motion to approve the accounts payable report as presented with the total amount of $16,440.41 with the largest amount being paid to R. E. Tucker in the amount of $5,267.00 for gravel. Mr. Kimmel seconded the motion which carried unanimously. (5-0-0)
I. OTHER PROPER BUSINESS:
Mr. Benson had asked Mr. Kimmel to go through the new cemetery ordinance to identify items which might be delegated to the sexton and/or other Town officials. Mr. Kimmel confirmed the draft suggested items had been included and Mr. Benson asked the members of the Board to review the items offered by Mr. Kimmel.
J. ADJOURNMENT:
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Threlkeld seconded the motion and the meeting was unanimously adjourned at 8:07 p.m. (5-0-0)

Oct 012021
 

Draft Minutes of the Meeting of the
TOWN OF BROOKFIELD SELECTBOARD
Town  Office
September 27, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Beth Flint, and Betty Lord, Secretary
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
1. Equipment Shed: In the absence of Mr. Higgins (Road Crew Foreman), Mr. LaRocque reported that the equipment shed at the garage is not in good shape, i.e. the wiring is loose, walls are shaky and it is in need of a lot of work. He called Bob Conniff to stop by and take a look at what it would take to get it stabilized, and then give a rough estimate of the cost for making it safe and usable.
Mr. LaRocque also reported that the work on Twin Pond Road has begun and it is evident the cost for the job will exceed the $17,000 grant award by the Two Rivers-Ottauquechee Regional Commission for the project. Mr. LaRocque will talk with Rita Zeto at TRORC to see if the grant can be increased. One of the main reasons for the cost increase is the substantial rise in the cost of culverts. Mr. LaRocque also stated the grader is still being repaired and therefore the roads have not been graded.
2. Flint Performance Review: No action was taken as Mr. Higgins is on vacation and the review was tabled until the next meeting of the Board.
E. NEW BUSINESS:
1. Time Clock: Mr. LaRocque discussed the benefits of using a time clock, and Mrs. Flint concurred with his findings. After some discussion, Mr. LaRocque said he would install the time clock at the garage. Mr. Kimmel made a motion to establish the use of the time clock at the beginning of the next pay period. Mrs.Threlkeld seconded the motion which was approved unanimously. (5-0-0)
2. Municipal Employee Retirement: Mrs. Beth Flint appeared before the Board to explain The State and Municipal 457 Deferred Compensation Plan. This plan is designed for employees to be able to contribute up to the amount of their full salary each year with no cost to the Town. The requirements to the Town would be to notify people who are eligible for the plan, meet with the plan representative and set up payroll deductions. This plan would be in addition to the retirement plan the Town has in place at present. Mr. Benson recommended tabling the decision, giving Board members time to review the plan and to vote at the next Board Meeting on Monday, October 11, 2021.
F. OLD BUSINESS:
1. Audit Report: Mrs. Brenda Flint reviewed the work she had done in contacting other auditing firms to question the advisability of changing from the Town’s existing auditing firm. She found that making a change would result in considerable cost to the Town, that the change could not be made until 2023, and other towns who maintain their books as Brookfield does do not consider their Board members to have a liability risk. Therefore, with all of these considerations, Mrs. Flint recommended signing the audit report presented by Fothergill, Segale and Valley and continuing to work with them as auditors for the Town. Mr. Benson made a motion to sign the contract as presented. Mr. Kimmel seconded the motion which was carried unanimously. (5-0-0)
2. Harmony Electric: As it was not clear if a previous proposal presented by Harmony Electric included the electrical work for the shed at the garage; a new proposal was received, which included the shed, in the amount of $5,000. Mr. Zebora commented he had been in construction and that $5,000 was too high for the work being done. The Board agreed to contact other electricians before accepting Harmony Electric’s estimate.
3. Administrative Assistant Job Posting: Mrs. Peterson has resigned her position as Administrative Assistant to the Board of Selectmen and her position is being posted. Mr. Kimmel will contact The Herald to submit said posting for the upcoming Thursday edition. The ad in The Herald will refer interested applicants to the Town website page that will include further information about the position. Any resume and cover letter submissions must reach the Brookfield Town Clerk’s Office on or before Noon, Friday, October 15, 2021.
4. Halfway Brook Road: Mr. Benson stated that he had talked with Ms. Zeto at TRORC about the application for a grant for the Halfway Brook Road project. Rita asked that a letter be sent to accompany the application. Mr. Benson gave members of the Board a copy of a letter that he had composed to go with the application. The letter met with the Board members’ approval and will be sent out to accompany the application.
5. Dry Fire Hydrant: the Brookfield Fire Department is seeking a permit to replace the non-working hydrant located at the East end of the Floating Bridge. With the help of Ms. Trini Brassard, the fire department is submitting a Lake Encroachment Permit Application to the VT Department of Environmental Conservation – Watershed Management Division for review and approval. Mr. Kimmel signed and initialed the application on behalf of the Board. He will send along a check to cover associated application fees. Mr. Benson also asked if, based on time and weather constraints, the proposed permit timeline can be extended into Spring 2022; this will be verified with the DEC.
G. MEETING MINUTES:
1. September 13 Board Minutes: Mr. LaRocque made a motion to approve the minutes of the September 13 Board meeting as presented. Mrs.Threlkeld seconded the motion and it was approved unanimously. (5-0-0)
2. Special Meeting of September 22 Board Minutes: Mrs. Threlkeld made a motion to accept the minutes of the Special Board meeting of September 22 as presented. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
H. PAYROLL AND WARRANTS:
Mrs. Flint made a motion to approve the accounts payable report as presented with the total amount of $16,440.41 with the largest amount being paid to R. E. Tucker in the amount of $5,267.00 for gravel. Mr. Kimmel seconded the motion which carried unanimously. (5-0-0)
I. OTHER PROPER BUSINESS:
Mr. Benson had asked Mr. Kimmel to go through the new cemetery ordinance to identify items which might be delegated to the sexton and/or other Town officials. Mr. Kimmel confirmed the draft suggested items had been included and Mr. Benson asked the members of the Board to review the items offered by Mr. Kimmel.
J. ADJOURNMENT:
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Threlkeld seconded the motion and the meeting was unanimously adjourned at 8:07 p.m. (5-0-0)
Respectfully submitted,
Betty Lord, Secretary

Sep 282021
 

Minutes of the Special Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 22, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia
1. Call to Order: The Chair, Mr. Benson called the meeting to order at 6:03 p.m.
2. Adjustments to the Agenda: None
3. Public Comments: None
4. Personnel – Administrative Assistant:
The current Administrative Assistant to the Selectboard recently submitted her resignation notice. Mr. Benson provided a brief description of the position, reporting that the AA schedule is typically 3 days a week, with approximately 16 to 20 hours of work. Among the current and previous tasks and projects associated with the position have been:
• Payroll tracking and preparation.
• Billing for accounts payable warrants.
• Working with the state NEMRC (New England Municipal Resource Center) software towns use for managing functions such as utility bills, tax bills, land records, and dog licenses.
• A host of functions related to Town and Board operations, working with the Highway Department, and managing and tracking grant funding and available programs (including the new federal ARPA program).
Ms. Flint noted that some of the AA functions (such as payroll and AP warrants) are primarily under the purview of the Town Treasurer, and might be conducted by a Town Assistant Treasurer. The Board will need to verify that there are no conflicts of interest in appointing people to positions such as Administrative Assistant, Assistant Treasurer, or Assistant Town Clerk. The Board might also opt to appoint an interim (or temporary) person for the AA position.
For now, the Board will be need to formulate a job description and recruitment advertisement for the Administrative Assistant opening. Ms. Threlkeld offered to research ads for similar job openings, identify and highlight the various tasks performed by the AA, and draft a sample ad to present to the Board for review and discussion. The hope is that the ad can be posted and published by the end of September, and resumes/applications would be submitted by mid-October.
5. Other Proper Business: None
6. Adjournment: on motion of Mr. Benson, Ms. Threlkeld second, the Board voted unanimously to adjourn at 7:27 p.m.