Brookfield, Vermont

Town of Brookfield
Selectboard Meeting
September 9, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: Cory Haggett, Jeff Kimmel, Lew Stowell (Public Safety Advisory Committee), Robert Godfrey, Al Wilder, Carl Bushey, Richard Pecor, Ray Peck (Road Crew Foreman)

Call to Order – 6:35 p.m.; Mr. Haggett agreed to act as Chair for the meeting, Mr. Kimmel agreed to take minutes.Adjustments to Agenda – None.Public Comment: incorporated in the general discussion regarding Highway – Excess Weight.New Business: A. HighwayExcess Weight: Mr. Stowell made an initial presentation regarding the PSAC and his own review of the State and Town attempts to regulate excess weight vehicles and their travel on local roads. He commented that he doesn’t have all the answers, but he contacted the Department of Motor Vehicles to start understanding the system. Areas covered included: The current common vehicle weight limit identified in the Town Ordinance is 24,000 lbs. on Town roads. However, DMV and other authorities won’t enforce the limits unless/until the Town registers with the DMV system and lists weight limits for each affected road. Mr. Stowell commented that the Town will need further instruction on how to work with the system. The Town has issued excess weight permits for years and collects administrative fees, which appears to be adequate for insurance purposes. Mr. Stowell noted an issue with the Town attempting to actually catch vehicles (and drivers/owners) who have allegedly caused damage to the roads and right-of-ways, before any potential damages can be assessed and follow-up compensation is sought. Public comments included concerns that vehicles over 24,000 lbs. (and continuing up to 80,000+ lbs.) were currently transiting the Town. The combination of excess weight and sheer vehicle size is a bad combination. The Town would need to widen many of the Class 3 roads to accommodate such vehicles. In addition, if speed limits aren’t clearly posted, many drivers simply assume that they can drive at the base State speed limit of 50 mph. These issues have been ongoing for many years. Additional comments were made about the highway wear and tear created by large vehicles. This includes excess dust and damage caused by material leeching into local brooks and waterways. These problems are also affecting property values. Mr. Peck reported that more speed limit signs will be posted around Town in the next couple of weeks. Mr. Haggett confirmed that the signs are a priority. He also contacted the Department of Agriculture, which referred to and provided copies of several State statutes (23 VSA 1400, 23 VSA 1400a, 23 VSA 370), to indicate Town authority and limits regarding agricultural and excess weight vehicles. Mr. Haggett observed that the Town could also remove some trees in the ROW to help improve travel lanes and line-of-sight conditions. Other questions arose over whether limiting Town roads to 24,000 lbs. would pose interstate commerce issues; whether the Town could require lead vehicles for oversize vehicles; whether the Town could restrict larger vehicles on specific portions of dirt roads (such as Pond Village). Northfield Road will be the subject of a traffic study within a week or so.Other Highway Issues: • Mr. Wilder asked if the Town could replace the sign missing at the end of his drive. Mr. Peck said he would follow up. • Mr. Stowell inquired whether the survey of a portion of Stone Road had been finished. The Board hadn’t heard yet. • Mr. Peck reported on various Highway Department projects: • Taylor Hill repairs: it will take 4 days with Town trucks to get about 300 yards of material moved for the project. A local landowner at the west end is amenable to the Town also shifting some berm material for the work. • Mr. Peck is getting quotes for a new loader, including arranging for a “test run” of equipment. • The Department is stockpiling material for the upcoming Winter and mud season conditions. In addition, he is assessing the need for new tires and chains. The fuel supply is in good condition. • Pike Co. will be starting paving on Ridge Road in early October.

B. Errors and Omissions – Listers: on motion of Mr. Haggett, Mr. Kimmel second, the Board voted 2-0-0 to approve the request to correct errors in the 2019 Grand List (Tassie property).

5. Old Business: A. Approve Minutes of August 26, 2019 meeting: deferred. B. Personnel Policy Changes: deferred.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $750.83, with large bills that include Freightliner of NH (Truck 4): $274.17; TENCO New England Inc. (Stock Parts): $114.73; Lowell McLeods Inc. (Truck 3): $102.04; Mr. Haggett second: 2-0-0.

7. Other Proper Business – None.

8. Mr. Kimmel made a motion to adjourn at 7:55 p.m., Mr. Haggett second: 2-0-0.

Town of Brookfield
Selectboard Meeting
July 8, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), John Helfant, Robert Townsend

Call to Order – 6:33 p.m. Adjustments to Agenda – NonePublic Comment: John Helfant, a property owner on the West Brookfied/Roxbury Town line, inquired about arranging for his children to shift from the Roxbury/Montpelier school system to the Brookfield/Braintree/Randolph (OSSU) system. He believes, based on GIS mapping documents, that his residence would qualify for the OSSU system. Mr. Helfant’s property had been affected by the State legislature’s Roxbury/Brookfield Town line realignment several years ago, which led to a portion of his property being designated within Roxbury. The Board discussed the possibility of petitioning the legislature to designate the property and residence as within Brookfield, but the likelihood of success seemed small. Another avenue might be to arrange to tuition Mr. Helfant’s children into the OSSU system. There is also an option that an adult family member might lease a rental property in the OSSU area to access the schools.New Business:
A. Robert Townsend – Stone Road Survey: Mr. Benson offered a brief description of the survey area, along with the history regarding Town issues along that stretch of Stone Road. The Board reviewed the proposed Agreement for Services with Mr. Townsend’s firm (American Consulting Engineers & Surveyors), and discussed with him the various tasks involved, including: deed research, site review, identification of neighboring properties, and eventual Selectboard review of materials and site markings. The Board also asked that Mr. Townsend provide 1-week notice before work starts. Mr. Haggett made a motion to approve the contract, Mr. Benson second: 3-0-0.
B. HighwayVT ANR/AoT – Road and Bridge Standards: the Board reviewed the State letter introducing the revised road and bridge standards and the updated template that Towns are to fill out to indicate which portions are relevant. The information will be necessary for both State and FEMA emergency funding and reimbursement decisions. The existing template expires July 31, 2019, so the Town will need to complete the updated template fairly quickly.Vehicle Maintenance Report FY2019: Administrative Assistant Kasey Peterson created a report that helps track expenses allocated among the various Highway Department vehicles and equipment. Board members appreciated the document, and recognized that it would be helpful both in regular budget status review and planning equipment purchases for Town Meeting 2020.Pike Industries, Inc. Contract: Pike submitted a bid for $220,860 for paving, reclaiming, and grading on the Ridge Road. Mr. Benson made a motion to approve the contract, Mr. Kimmel second: 3-0-0.Other Highway:
• Mr. Peck and the Board discussed funding that would become available for the Town’s match for various grants. FEMA will be providing reimbursement for activities related to the April 15, 2019 storm event. Mr. Benson noted that the sooner the Road Crew completes emergency-related projects, the sooner the Town can get paid for the work.
• Mr. Peck reported that he had ordered a new pump for the chloride truck, but that it was the wrong one. He will negotiate with another Town to borrow a chloride trailer.
• The Highway Department is considering renting an excavator for ditch work. Mr. Peck will check with equipment rental suppliers for prices. Mr. Benson suggested that the Road Crew test the concept on a few roads and figure out whether the expense and efficiency pans out under the Town’s budget.
• The Board and Mr. Peck discussed starting work on clearing out and adding space to the Town Offices parking lot to open up the area.
• The Board also suggested that Mr. Peck consider whether it was time to sell off our 1-ton truck and find a replacement.

C. Conflict of Interest Policy: the Board approved a COI Policy on August 27, 2018.

Old Business:
A. Approve Minutes of June 10, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the minutes of the meeting, Mr. Kmmel second: 3-0-0.
B. Approve Minutes of June 24, 2019 Selectboard meeting: deferred to the next meeting.
C. Changes in the Personnel Policy: the Board will continue review.Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $9,342.70 with large bills that include VLCT (VLCT dues): $2,570.00; TRORC (TRORC dues) $1,925.00; Orange County Sheriff’s Department (Fire Dispatch Service): $1,875.00; Mr. Benson second: 3-0-0. Other Proper Business:
• Mr. Kimmel drafted a letter to Sam Dilcer regarding the Board’s findings on an historic road that appeared in prior records for his property. The Board reviewed the draft; Mr. Kimmel will pass it along to Mr. Dilcer.
• A meeting about the benefits of Pond Village receiving a “Village Designation” will be held on July 15 at the Old Town Hall at 4:00 p.m.
• The Public Safety Advisory Committee (along with the Selecboard) are still awaiting word from OCSD about charges assessed for OCSD representative attendance at PSAC meetings.
• Mr. Benson reported that he attended a meeting involving representatives from Brookfield, Braintree, and Randolph (as part of the R3 project) discussing community benefit projects in the area.Mr. Kimmel made a motion to adjourn at 8:10 p.m., Mr. Haggett second: 3-0-0.

Town of Brookfield
Selectboard Meeting
June 10, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Present: John Benson, Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Dawn Conant, Lew Stowell (Public Safety Advisory Committee), and Sam Dilcer
1. Call to Order – 6:30 p.m.
2. Adjustments to Agenda – Mr. Dilcer will be first.
3. Public Comment: Mr. Dilcer inquired about the Board providing a letter regarding an old land records document that indicated there was an unclassified road/trail on his property. The road/trail does not show on the state’s Town Highway Map for Brookfield, and was not part of any activities in prior ancient roads reviews. Mr. Dilcer would like a formal acknowledgement from the Town that the road/trail does not exist. Mr. Kimmel will draft the letter and run it by the Town Attorney and get a copy out to the Board and Mr. Dilcer for review.
4. New Business:
A. Public Safety Advisory Committee: Mr. Stowell provided an update on what the Public Safety Advisory Committee has been up to (Status Report). He provided a brief discussion regarding items on a handout for the Board.
1. Orange County Sheriff’s Department: Contract
• OCSD may not provide full amount of patrol hours this fiscal year. We have not seen the bills for May or June yet. The PSAC would like any remaining amounts be used for signs or allocated to next year’s OCSD contract. Mr. Benson noted that due to the fiscal year ending soon, signs may not be ordered and get paid for in this fiscal year.
• The PSAC does not want to pay for having the OCSD attend Committee meetings. They recently billed the Town for 2 hours. This appears to be a change of policy; if so, then the PSAC wants to be able to choose when they would like OCSD representatives to attend meetings. PSAC would rather have the money spent on patrols than attending meetings. Mr. Benson suggested that Mr. Stowell contact the Department to verify plans for attending and billing time for meetings.
• PSAC is looking to have the Speed Cart placed at least 18 times during Spring, Summer, and Fall 2019. OCSD has been unable to provide data tallies in the last 2 years, as the resident flash drive was corrupted. PSAC suggests that they get the data from OCSD more frequently so this does not happen in the future. The Committee would like to get the information so they can focus where the cart is located and track patterns of activity.
• Mr. Stowell noted that the Town does not get charged for OCSD moving the cart.
2. Shortage of Parking in Pond Village: Mr. Stowell suggested that reconfiguring the Town Office parking lot might provide some relief; Mr. Haggett commented that the Board can look at the costs and feasibility of moving a utility pole located at the edge of the current lot. The Board can also consider the cost and feasibility of a change in the northern boundary to gain more area. Mr. Benson mentioned that we don’t want to have to do anything to trigger permitting, if at all possible. He will look at the configuration and a topo survey.
3. Emerald Ash Borer: the Committee is consulting with Kate Forrer (Town Forester) and continuing to gather information on what other Towns have done regarding this issue. The Committee will develop and recommend a plan to the Selectboard for using the $5,000 that was approved for initial EAB activities at Town Meeting 2019.
4. Stone Road Survey of Right-of-Way: the PSAC would ask the surveyor the Town picks to work with the Town Attorney to ensure the upcoming survey provides adequate support for any subsequent Town, OCSD, or State actions that might arise.
5. E-911 sign purchases: there have been 2 E-911 sign purchases so far. If we have to order more, they may cost a little more due to increased shipping fees.
6. Other PSAC Concerns: the Board does not have anything else at this time for the Committee. The Committee is working on key items now, and probably has enough issues to cover for the time being.
B. Highway
1. Training: the Town needs to arrange for training for any Road Crew employees who are hauling material, including from local sand and gravel pit sources. This would entail specifying job requirements along with associated training that’s triggered.
2. Ridge Road Paving Grant: the Town qualified for a $175,000 grant, with the Town incurring a 20% match requirement. Mr. Benson made a motion to accept the Ridge Road Paving Grant Award contingent upon Kasey Peterson (Administrative Assistant) verifying the Town’s match portion, Mr. Kimmel second; Mr. Benson asked if there was any discussion (none): 3-0-0.
3. VTrans Road Inventory Grant: the amount would be $7,120, with a Town match of $1,780. Mr. Benson made a motion that we accept the Grant amount contingent upon Mr. Peck investigating/confirming the desired amount, Mr. Kimmel second; Mr. Benson asked if there was any discussion (none): 3-0-0.
4. Two Rivers Grants in Aid FY2019/2020: it has been extended to June 30, 2020. Mr. Peck will review the Equipment Grant purchase portion and report back; the form needs to be returned in July. Mr. Benson made a motion to sign the Letter of Intent for planning purposes, Mr. Kimmel second; Mr. Benson asked if there was any discussion (none): 3-0-0.
5. Certificate of Highway Mileage: Mr. Kimmel will prepare the supporting documents and submit them to the State Agency of Transportation.
6. Other Highway Business:
• Mr. Peck needs to call ECFiber regarding line installation on McCready Road. If they plan to go across the Town (Public) ROW, he will need to review the proposal.
• Mr. Peck met with Dan Mason last week: there is significant damage on Taylor Hill Road. Ditches need digging out and the road needs to be built up.
• Witt’s Bridge Road: Kathleen Sauer has indicated that they do not want people damaging the area with inappropriate parking. The Road Crew can use the backhoe and remove 3-4 loads of material, which might be used for repairs on Eagle Peak Road.
• East Hill Extension Grant: the Town has a July 30 deadline to finish the work. The Road Crew could wait until the next fiscal year starts (July 1) to finish the project and work on getting sand trucked now. The Town could save 33% by using Town equipment; the Board recommended that the crew go ahead with trucking the material now.
• Mr. Peck will investigate purchasing a new one-ton truck for the next fiscal year. He will also consider whether and when to advertise sale of the current one-ton.
C. Orange County Sheriff Contract: Mr. Benson made a motion to approve the Orange County Sheriff’s Contract and that the contract shall not exceed $12,000 for the period July 1, 2019 through June 30, 2020, Mr. Haggett second; Mr. Benson asked if there was any discussion (none): 3-0-0.
D. Stone Road Survey: the Board received a single bid from American Consulting (ACES) of Williamstown, VT for $4,200; additional cost of $125/hr., if needed. Mr. Benson commented that we need to call the company in response to their RFP bid and make sure they are fully aware of the scope of the work we are looking for. The Board then needs to prepare an agreement and have the Town Attorney review it. Mr. Haggett will also need to notify the landowner adjoining the survey area regarding the upcoming work.
5. Old Business:
A. Approve Meeting Minutes of May 27, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the May 27, 2019 minutes, Mr. Kimmel second: 3-0-0.
B. Changes to the Personnel Policy: the Board still has revisions to the Personnel Policy, including language addressing training procedures and compliance. Ms. Peterson has also been offering recommendations.
C. Drug and Alcohol Policy: Mr. Kimmel offered one revision regarding regular employee testing and pre-employee testing, which the board “shall” require. Mr. Benson made a motion to approve the Brookfield Drug and Alcohol Policy with noted revisions, Mr. Kimmel second; Mr. Benson asked if there was any discussion (none): 3-0-0.
6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $20,974.73 with large bills that include White River Valley Ambulance (Ambulance): $3,596.25; Pike Industries, Inc. (East Hill Grant-in-aid): $3,440.55; Everett J. Prescott (East Hill Culverts): $2,343.60; Mr. Benson second: 3-0-0.
7. Other Proper Business:
• The trash collection on a particular Ridge Road property appears to be shrinking.
• Reminder: the next Board Meeting with be the final numbers/submissions for the fiscal year ending June 30, 2019.
• The Board needs to find a candidate for the open Administrative Officer (Zoning) position. Mr. Kimmel is acting as interim/temporary AO.
8. Mr. Kimmel made a motion to adjourn at 8:33 p.m., Mr. Haggett second: 3-0-0.

Town of Brookfield
Selectboard Meeting
May 13, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes
Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Kasey Peterson (Administrative Assistant), Dawn Conant, Ray Peck (Road Crew Foreman); Public Present: Dan Mason, Kathleen Sauer, Laura Tatro, Dennis Tatro, Kyle Doda
1. Call to Order – 6:33 p.m.
2. Adjustments to Agenda – None
3. Public Comment
• Dan Mason reported on travel conditions on Taylor Hill Road. There are drainage issues posing a challenge; Mr. Mason said he can access his property reasonably well, but some of the other neighbors are having issues. He asked Mr. Peck what steps can be taken to make the road more passable, such as new/additional culverts and grading to help with the flow, which has contributed to driveways being washed out. Mr. Mason inquired whether he also needs to purchase culverts and contact a contractor to install them. He will be there working at his father’s property. While Taylor Hill Road is a Class 4 road, he expressed discouragement that it is getting minimal maintenance while other Town roads appear to be getting much more attention.
• Mr. Benson will discuss with Mr. Peck what strategy the Road Crew wants to pursue about drainage and road conditions on Taylor Hill. Mr. Haggett noted that recent storms have contributed to the problems in the area, undermining culverts and taking out trees. Mr. Mason thanked Mr. Peck for his continued efforts to address the problems.
• Kyle Doda (Thousand Stone Farm) inquired about the status of a proposed subdivision of the Taplin property; Mr. Kimmel will review it and send along the requisite documentation.
4. New Business:
A. Dennis Tatro – Historical Sign: Mr. Tatro gave a brief history of the home site for Justin Morgan and where a proposed historic marker might be placed; Ethan Snow is willing to have the marker on his property. Mr. Benson made a motion to approve the application and the language on the sign with a couple of minor edits. Mr. Kimmel seconded. Mr. Benson asked for any discussion (none). 3-0-0. Mr. Tatro will next submit the request for State approval.
B. Administrative Assistant: Mr. Haggett made a motion at 7:08 p.m. to go into Executive Session regarding a personnel discussion, Mr. Kimmel second: 3-0-0. The Board came out at 7:28 p.m. Ms. Peterson subsequently mentioned a Municipal Employment Seminar in Stowe and suggested she go to it on June 5, 2019.
C. Highway
1. Kathleen Sauer – Eagle Peak
• Eagle Peak ditching: a 100 foot stretch in front of their house has been damaged. Spring runoff has gone around near the foundation and the basement. Ms. Sauer provided a sketch and described the water management system that they had in place. She would like to have the grading changed and be able to put back in place their water management system. Ms. Sauer also indicated that they will try to work more closely with the Road Crew in remedying the issue.
• Mr. Benson to have Mr. Peck go up and meet with Ms. Sauer to see the plan in person and figure out what they can do.
2. Overtime Policy: discussion will continue at the next Board meeting.
3. Salt Bid: Mr. Peck to investigate and figure out the quantity needed and costs. Mr. Haggett made a motion to have Mr. Peck enter into an agreement for the number of tons they need as long as it does not exceed the budgeted amount; Mr. Kimmel second. Mr. Benson asked for discussion (none). 3-0-0.
4. Route 65 Contract: Mr. Haggett made a motion to have Mr. Benson sign the VTrans Maintenance Contract CA#MU0227 for VT Route 65 for the period of July 14, 2019 through July 13, 2021; Mr. Kimmel second. Mr. Benson asked for discussion (none). 3-0-0.
5. Witts Bridge Grant
• Project is done as far as the Contractor is concerned and VTrans. Paperwork needs to be filed and the Town will get reimbursement.
• Resident Walt Garner doesn’t believe the project site is quite done yet and has asked Mr. Peck and the Board to follow up on further remedial work, including on the Garner’s property. In addition, he spoke with White River Partnership and they will work with him to put in trees etc. after the contractor cleans up the site.
• Mr. Peck mentioned that Jaron Borg from ANR has been out to the site a couple of times to see the job. Mr. Peck will visit the site and meet with Mr. Garner, along with review the situation with ANR.
6. Bear Hill Road Culvert: Ms. Peterson sent an e-mail to Chris Bump (AoT) about the project to see where they are with it. The State has been very busy with all the storm damage etc. right now. The Town can consult with an engineer it if they want the work done faster.
7. Other Highway Issues
• Grant for East Hill ditching work from last year: work needs to be done by June 30, 2019. The Town pays for it and then gets reimbursed subsequently. If needed the Town can use emergency funds to pay for current work, while waiting for money from the Witts Bridge project and this grant to come in. Mr. Peck will proceed accordingly.
• Mr. Peck wants to order the sand. If we have the Road Crew haul the sand it will be cheaper.
• Make sure all invoices (for sand etc.) are in the Thursday prior to the last Selectboard Meeting (June 20, 2019) for this fiscal year.
• Taylor Hill is still wet, but will be addressed as conditions improve.
D. Budget: addressed above, and review will continue as the Board moves to the conclusion of FR 2018/2019.
E. Public Assemblage Permits – Brookfield Community Partnership: Mr. Kimmel made a motion that we approve the Public Assemblage Permit for the Morgan Mile Road horse event on September 7, 2019, a Brookfield Community Partnership event on June 8, 2019, and an Old Town Hall event on July 25, 2019. Mr. Haggett second. Mr. Benson asked for discussion (none). 3-0-0.
5. Old Business:
Approve Minutes of April 22, 2019 meeting: Mr. Benson made a motion to approve the Meeting Minutes of April 22, 2019; Mr. Kimmel second. Mr. Benson asked for discussion (none). 3-0-0.
6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $35,559.79 with large bills that include R.E. Tucker (gravel): $10,785.85; R.E. Tucker (gravel): $7,333.95; Kirk Yard Services, (fence down payment): $6,500.00. Mr. Kimmel second. Mr. Benson asked for discussion (none). 3-0-0.
7. Other Proper Business:
• Ridge Road Property: a dumpster appears to be at the property. The timeframe is for dumpster pickup on May 16, followed by 2 week cycles of trash removal.
• Mr. Benson has not made any progress regarding an RFP draft for the Town Garage project yet.
• Mr. Benson will follow up with Ms. Peterson regarding finding surveyors for the Stone Road ROW review.
• Mr. Benson talked with a contractor, who indicated that Ash wood is usually not used in building construction; it is more common in furniture making. A resident had suggested the Board investigate the issue for the potential Town Garage project.
8. Mr. Kimmel made a motion to adjourn at 9:00 p.m., Mr. Haggett second. 3-0-0.

Town of Brookfield
Selectboard Meeting
April 8, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes
Present: John Benson, Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Jon Binhammer. Jim Carrien (VLCT)
1. Call to Order – 6:30 p.m.
2. Adjustments to Agenda – None
3. Public Comment –
4. New Business:
A. Jim Carrien – Drug and Alcohol Policy
The Board had highlighted sections in the draft Drug & Alcohol Policy that needed clarification. Mr. Carrien gave guidance on updates and revisions. Mr. Kimmel and Administrative Assistant Kasey Peterson will work on incorporating changes for the final version. Some of the items covered included:
• Potential coverage or exemption for Emergency Services personnel.
• The difference between volunteer and paid personnel (employees).
• The Town is required by the Federal Government to have the policy for CMV Operators
• Effect of prescription medications on testing protocols.
• Whether employees have the right to request split sample testing/retest.
• Roles of Road Crew Foreman, Road Commissioner, and Administrative Assistant in the system.
• Pre-employment screening process.
• Levels of enforcement for first and subsequent offenses, along with permissible duties during the process.
• How other municipalities respond to offenses: Mr. Carrien indicated that most towns will terminate an employee with a second offense.
B. Highway
1. Paving Grant
• Mr. Peck to look into which parts of the Ridge Road need to be paved/reclaim, etc. Have Pike work on worst parts first from Crossover Road to school and see how far money goes.
• Mr. Peck will apply for the grant and see what we can do this year.
• Mr. Haggett mentioned that Mr. Peck should look at the culverts along the road and possibly repair/remedy problems while paving work is going on.
2. TAP Grant Alternatives: Brookfield did not receive this grant.
3. Quote for replacement utility vehicle with plow and sander: Mr. Peck gave the Board an estimate amount of $12,000 +/- with a sander and plow. At the end of April Mr. Peck will review with Ms. Peterson where the Highway Budget funds stand and whether to proceed.
4. Overtime Policies: no executive session called; the Board is reviewing the information and possible alternatives.
5. Other Highway:
• Mr. Peck indicated the Town’s roads are holding up well (so far) this year. The Crew has responded to some culvert and drainage issues, and will continue to do so as weather conditions change.
• A property owner has called about Town Winter maintenance leading to rocks being deposited on their property. Mr. Peck commented that it was no more than usual for this time of year, and that the Crew is not doing this on purpose.
C. Brookfield Conservation Commission Appointees: Mr. Kimmel made a motion to accept the Appointees as submitted by Mr. Binhammer of the Brookfield Conservation Commission at the March 25, 2019 meeting (Jon Jickling – 3 years; Jon Binhammer – 4 years; Susan Shea – 2 years; Kathy Kinter – 1 year; Starr Strong – 1 year); Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.
D. Cemetery Mowing Contract: the Mowing Contract will automatically renew unless the Town desires it to be revised or there were issues. Mr. Benson made a motion to allow the Cemetery Mowing Contract to renew; Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.
E. Assemblage Permit – Randolph Area Food Shelf: the Randolph Area Food Shelf submitted a revised route map clarifying the route for the Board. Mr. Haggett made a motion to approve the Assemblage Permit; Mr. Benson second; Mr. Benson asked for discussion (none): 3-0-0.
F. VT Computing – Server Repair:
• Mr. Kimmel discussed the potential repairs with Ms. Peterson, and she confirmed the need to get the work done.
• It might be helpful to have a state person (or VT Computing rep) visit the Town Offices to report about how the cloud and NEMRC function together. Preferably when Ms. Peterson and Town Clerk Teresa Godfrey would be available for the discussion.
• Mr. Kimmel made a motion to have the server repair done (and schedule a time for VT Computing to come in and speak); Mr. Benson second; Mr. Benson asked for discussion (none): 3-0-0.
5. Old Business:
Approve Minutes of March 25, 2019 meeting: Mr. Kimmel noted that the meeting minutes from the March 25, 2019 meeting will be approved at the next Selectboard Meeting.
6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $8,167.86 with large bills that include R.E. Tucker (Gravel): $3,964.80; Rouse Tire Sales (Tires): $1,599.80; Rouse Tire Sales (Tires): $540.00. Mr. Kimmel second: 3-0-0.
7. Other Proper Business:
• Mr. Benson asked about the Stone Road survey proposal. Planned timing is that it goes out at the end of the month and have bids due in June, with no work starting until after July 1st and done by September 9th.
• Mr. Benson will have Ms. Peterson post the notice on the Town’s website and reach out to some local surveyors: one in Williamstown, Rick Bell (Barre), and Larry Swanson (Sharon).
• Mr. Benson will put together a plan to solicit construction bids for the Town Garage addition project. Need to have a list of specifications for the proposed project; when proposals come in, the proposal can be scaled accordingly. Need a cost by November 2019, so the Board could warn and present it at 2020 Town Meeting.
• The Public Safety Committee and Board need to figure out what to do with $5,000 the Town approved regarding Ash Trees and the Emerald Ash Borer problem. Kate Forrer offered to help with planning, so the Board will consult with her.
• April 22nd is the meeting regarding Montgomery Road and the mileage correction. The meeting has been warned. No site visit is needed, and it can be dealt with as part of the regular Selectboard meeting that night.
• Mr. Kimmel mentioned that there will be a Training Meeting for Emergency Operations happening in September.
8. Mr. Haggett made a motion to adjourn at 8:22 p.m., Mr. Kimmel second: 3-0-0.