Aug 062020
 

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
10 August 2020 at 6:30 PM
AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway
1. Bear Hill Road Culvert

E. New Business

F. Old Business
1. Harmony Electric Bill
2. Personnel Policy

G. Approve Minutes from the 27 July 2020 Meeting

H. Payroll and AP Warrants

I. Other Proper Business

J. Adjournment

Aug 032020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE

WEDNESDAY JULY 29, 2020, 5:30 PM

BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)

UNAPPROVED MINUTES

 

The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell; Guests: Jeff Kimmel, Select Board Member and Road Commissioner, Cpt Scott Clouatre, OCSD.

  • 5:30 PM: Call to Order No additions or deletions made to the agenda
  • Review and approve of Unapproved Minutes June 24, 2020 meeting. Approved 4-0-0
  • Open public comment period- No members of the public attended.
  • GUEST: Jeff Kimmel, Brookfield Select Board: In addition to the big picture view of the Select Board of the Highway Department and its function, Jeff provided the plan forward for the Road Crew after the loss of Ray Peck. Rob Wheatley is the interim Foreman and a successor is being actively sought.  Counseling for the staff is available through the VLTC.
  • Continuing Review of OCSD Activities, Reports and Bills to include:
    • Patrol Hours and Budget-CPT Clouatre said that OCSD is down 5 officers and is making active efforts to recruit and retain officers. He suggested that the Select Board could negotiate a more precise contract for FY2022 with the Sheriff.
    • Speed Cart Results- There have been 6 deployments already this year. The Speed Cart manufacturer is sending a technician out to check out the recent data anomalies provided by the cart.  The cart will be deployed on West Street next.
    • Other- More active traffic enforcement can be expected now that “the Spigot” has been opened a little bit more.
  • Parking in Pond Village- The expansion of the Town Office parking lot should be completed this Summer.
  • Town Over Weight and Over Sized System Project Progress- Northfield Road is to be entered on the DMV weight restriction website soon.
  • E-911 Sign and Traffic Sign Status- Signs purchased with FY 2020 funds and signs to be purchased with FY 2021 funds to be used mostly to properly post roads with speed limits listed in the Town Traffic Ordinance. The committee will be tasked to review the Traffic Ordinance and bring it up to date.
  • Emerald Ash Borer Progress- Jeff Kimmel to check on a good storage area for the EAB traps.
  • Public Safety Advisory Committee Website Use- The Public Safety page of the town website has had 121 hits in the last 6 months.
  • August Public Safety Message- Will include mandatory mask usage.
  • Setting the Next Meeting- August 26, 2020 at 5:30 PM at the Congregational Church.
  • Inviting Guests to the Next Meeting- None to be invited.
  • Entertain a motion to adjourn the meeting- Adjourned at 6:55 PM.
Jul 282020
 

The town of Brookfield is seeking a Highway Dept Foreman.
This is a full time, year-round position. Responsibilities include but are not limited to: Summer/Winter maintenance of Town roads; leadership and supervision of three-person crew; and coordination with Selectboard and Road Commissioner.
Qualifications include: a clean CDL, clean driving record, clean pre-employment drug/alcohol test, knowledge and working experience with range of road equipment, previous managerial and budgeting experience. Competitive salary plus benefits. A CDL application is required for this position. 
CDL Job Application
Applications may be e-mailed to admin@brookfieldvt.org or mailed to Town of Brookfield PO BOX 463 Brookfield, VT 05036
 
 

Jul 282020
 

Town of Brookfield
Selectboard Meeting
July 13, 2020 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Ray Peck (Road Crew Foreman), Caleb Connor (Pike Industries)
A. Call to Order – 6:39 p.m.
B. Adjustments to Agenda: Mr. Connor called in to participate in the meeting. He will be included in Public Comment (below).
C. Public Comment:
Mr. Connor reported on Pike’s response to prior concerns raised by the Town of Brookfield and the VT Agency of Transportation regarding degrading pavement conditions on the Ridge Road. Mr. Peck had previously marked a series of problem areas on the road. Mr. Connor acknowledged there are issues with the work that was performed in Fall 2019, and wanted to work with the Town on a mutual resolution. By late Fall and early Winter, the weather conditions were poor for addressing the problem, and further delays occurred with the onset of the COVID-19 pandemic in early Spring 2020.
Mr. Benson noted that the Town still owes money to Pike, and that the current discussion about potential repairs and follow-up by the Town and Pike would help with determining appropriate financial measures. The Board and Mr. Connor agreed that it would be best if Mr. Peck, Board members, and Pike representatives re-walked the affected Ridge Road portions and address each of the problem areas. The tentative dates for the review would be July 21 or July 22, weather permitting.
D. Highway:
1) Highway Report – Bear Hill Road Resurfacing: Mr. Peck said that the Town would need at least 2 more trucks to take on the resurfacing with gravel from the R.E. Tucker pit. Stan Wheatley had helped with trucking material in the past, but has recently retired.
2) Ridge Road: (see above)
3) Kibbee Road Power Line Relocation: Mr. Peck will work with Green Mountain Power on pole(s) location and potential issues within the Town’s right-of-way. Any plans and/or agreement on the line and pole locations should also include stipulations on GMP’s need to provide notice and get Town approval for ROW activities.
4) Vehicle Maintenance Report: the Board and Mr. Peck reviewed the report on costs associated with various repairs and maintenance activities with Town vehicles. The Board will consult with Administrative Assistant Kasey Peterson regarding questions and/or clarifications on the numbers.
5) Town Garage – Time Clock: Mr. Peck and Ms. Peterson had discussed use of a time clock to keep track of Road Crew employees’ hours and job times. Other aspects for consideration include how to account for employees’ check-in times and subsequent time for on-site arrival. Time accounting issues would also occur responding to heavy snow conditions during the middle of the night, or emergencies such as trees blocking road access. The Board and Crew would need to figure out a fair and equitable way to address these situations. Mr. Peck also suggested that he (and possibly other Crew members) could be paid a salary rather than hourly wages.
6) Other Highway Business:
• Bear Hill Culvert – Mr. Peck will confer with Chris Bump (AoT) on plans and funding for the proposed repair/replacement of the culvert.
• Sprague Sand Pit Proposal – Mr. Peck checked with the State River Management Office, which indicated that there was no issue or conflict with the initial pit proposal and a river nearby. Mr. Benson suggested that Mr. Peck follow up with the State and get written confirmation. Mr. Benson also submitted a draft agreement between the Town and DuBois & King for the company to prepare a Base Map of the site for a cost not to exceed $1,000. On motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 2-0-1 to approve the proposal.
• Baker Access Permit: Jeff Baker submitted an application for an Access Permit to upgrade a 700 feet portion of TH14 (starting at the junction with Twin Pond Road) along with creating a driveway off of TH14 into a parcel that Mr. Baker intends to develop. The Board indicated that it would prepare a written agreement memorandum that would detail the specifications of the proposal along with Mr. Baker’s responsibilities and the Town’s conditions for the project. The proposed agreement was presented at this meeting: on motion of Mr. Benson, Mr. LaRocque second, the Board authorized Mr. Kimmel to sign the agreement on behalf of the Board (2-0-1). Mr. Kimmel will mail the proposal to Mr. Baker for his signature (and return of the document to the Town Clerk’s Office).
E. New Business – Budget FY2020
a. Audit: after some delay, the outside accounting firm is ready to begin the review process.
b. Garage Fund Question: Ms. Peterson inquired about where to post funding requests by the Town Garage Committee in the budget: the Board suggested that the Highway Building and Grounds account would be appropriate.
c. Lister Update on Reappraisal: deferred.
F. Old Business – Personnel Policy: Ms. Peterson will circulate an annotated recent version of the proposed policy for review and comment by Board members.
G. Approve Selectboard Meeting Minutes: Mr. Benson made a motion to approve the Meeting Minutes of June 22, 2020; Mr. LaRocque second. Mr. Benson asked for discussion (none): 3-0-0.
H. Payroll/AP Warrants: Mr. LaRocque made motions to pay the FY2020 and FY2021 warrants totaling $40,356.39 with large bills that include: R.E Tucker (Gravel): $29,997.00; Simply Ford Auto & Tire (Vehicle Equipment): $2,711.80; and R.E. Tucker (Road Reconstruction): $2,320.50; Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.
I. Other Proper Business: none
J. Mr. LaRocque made a motion to adjourn at 8:26 p.m., Mr. Kimmel second: 3-0-0.

Jul 262020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JULY 29, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
All Members and Guests will wear face masks and observe social distancing.
Meeting progress will depend upon the amount of public participation and committee discussion.
 
AGENDA

5:30 PM: Call to Order
Additions or deletions to the agenda
Review and approve of Unapproved Minutes June 24, 2020 meeting.
Open public comment period (if applicable).
GUEST: Jeff Kimmel, Brookfield Select Board: The big picture view of the Select Board of the Highway Department and its function.

Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget
Speed Cart Results
Other

Parking in Pond Village
Town Over Weight and Over Sized System Project Progress
E-911 Sign and Traffic Sign Status
Emerald Ash Borer Progress
Public Safety Advisory Committee Website Use
July Public Safety Message
Setting the Next Meeting
Inviting Guests to the Next Meeting
Entertain a motion to adjourn the meeting

Jul 232020
 

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
28 July 2020 at 6:30 PM
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway
1. Access Permits
a. Lund
b. Doda
c. Twombly/Benedict
2. Amendment to Grant BR0650 – East Hill Road Ditching
3. Harmony Electric Bill
4. Green Mountain Power – Kibbee Road Project
E. New Business
1. Haskell/McEwen Spring
2. Planning Commission – Zoom Account
F. Old Business
1. Personnel Policy
G. Approve Minutes from the 13 July 2020 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Jul 232020
 

Minutes DRAFT
Brookfield Planning Commission Date: Wednesday July 22, 2020 DRAFT
Present: Gwynn Zakov, Chair, Timothy Gershon, Jon Jickling, Martha Judy, William White, Nancy Jacques
Public: Susan Shea – Conservation Commission, Laurel Mcewen
Chair Zakov called the meeting to order at 7:03 p.m.
Inquired about public to be heard.  No public attended.
White/Judy moved to approve minutes from 2/11/2020. Unanimously approved.
Commission discussed potential action on a permit to develop a single-family home on Twin Ponds Road and associated concerns brought forward by the Brookfield Conservation Commission to the Brookfield Planning Commission. No motions were made and no actions were taken.
Next meeting schedule for Tuesday September 8th, 2020 at 7:00 via
White/Jickling moved to adjourn.  The meeting adjourned at 7:48 p.m.
Respectfully submitted,
William White

Jul 142020
 

Town of Brookfield
Selectboard Meeting
June 22, 2020 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Ray Peck (Road Crew Foreman), Jeff Baker, Keith LaCroix, Jon Binhammer, Will White
A. Call to Order – 6:31 p.m.
B. Adjustments to Agenda: none
C. Public Comment:
Mr. Binhammer asked the Selectboard to authorize reappointment of members to the Brookfield Conservation Commission. On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to reappoint Starr Strong and Kathy Kinter to 4 year terms to the Commission.
Mr. Binhammer reported that the bridge and boardwalk at the nature trail on Route 65 are deteriorating and in dire need of repair. Mr. Binhammer noted that the biggest issue will probably be figuring out how to reset the bridge. One option is to ask the local Boy Scouts troop to help with the work, as they had in the past. Also, there’s been an offer of donated spare telephone poles for the project. It would be helpful if the Road Crew could help move the poles.
D. Highway Report:
1) Gravel/Sand Pit: Mr. Peck has been discussing a proposed plan with Keith Sprague to obtain sand for the Town; Mr. Sprague may have a site that could be opened up as a sand and/or gravel pit. Mr. Peck will be reviewing the site on June 23. Mr. Benson suggested that he also contact the Vermont River Management Section to confirm conditions and potential restrictions. Mr. Peck said that a bridge to the south of the site will likely need work.
2) Ridge Road: the Town received a report from Chris Bump (VT Agency of Transportation) and other AoT personnel regarding degrading conditions on the road. Mr. Kimmel will forward a copy of the report to the Town Attorney, asking for his recommendations.
AoT addressed 3 sections of the road, the conditions they observed, and potential responses to the problems. Mr. Peck will re-mark the problematic sections for ease of identification.
3) Baker Access Permit: Baker Access Permit: Jeff Baker submitted an application for an Access Permit to upgrade a 700 feet portion of TH14 (starting at the junction with Twin Pond Road) along with creating a driveway off of TH14 into a parcel that Mr. Baker intends to develop.
A neighboring property owner (Les Haskell) had expressed concerns about the proposed road work, including appropriate drainage and culvert construction, impact on local water resources, proper continuing maintenance on the improved portion, and the potential for increased traffic on TH14.
Mr. Baker reported to the Board about how he intended to proceed with the TH14 repairs and then access to the property. Mr. LaCroix and his wife currently own the subject parcel; he also offered a brief description of the site and their history with it. Mr. Peck noted that TH14 is a public right-of-way, and the Town remains concerned about drainage and water flow issues. Mr. Benson indicated that the Town will not plow the road, and that maintenance would occur every couple of years. Mr. Baker said that he has considerable construction experience, and would work with the Town on project configuration.
Mr. Benson said that the Town appreciated Mr. Baker’s coordination with the Road Crew and Board. He added that he believes the best approach is that the Town and Mr. Baker work towards a written agreement that would detail the specifications of the proposal along with Mr. Baker’s responsibilities and the Town’s conditions for the project. Mr. Peck will also participate in review of the proposal and conditions.
4) Other Highway Business: Mr. Peck reported that ECFiber seeks to install an 893 ft. cable along Old Cross Road. He reviewed the proposal, and has concerns that the cable placement may pose potential problems with Town highway maintenance work. Mr. Peck noted that there is also a lot of ledge in the area. ECFiber would need to provide proof of insurance and plans for appropriate safety measures. Mr. Benson suggested that ECFiber should pursue easement agreements with affected landowners; Mr. White indicated he and one other affected landowner had already reached such agreements. Mr. Peck will follow up with ECFiber about plans and precautions.
4) Personnel: On motion of Mr. Kimmel, Mr. Benson second, the Board voted 3-0-0 to go into Executive Session at 7:28 p.m., for a personnel discussion. The Board exited the session at 7:56 p.m.
E. New Business – Budget: the Board reviewed the budget summary and discussed remaining balances and expenditures for FY 2019-2020, along with planning for costs associated with developing proposals for the Town Garage.
F. Old Business – Personnel Policy: deferred.
G. Approve Selectboard Meeting Minutes: Mr. LaRocque made a motion to approve the Meeting Minutes of June 8, 2020; Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.
H. Payroll/AP Warrants: Mr. LaRocque made a motion to pay the warrants totaling $29,843.33 with large bills that include: Municipal Emergency Services (Fire Department): $15,024.00; Gorman Group LLC (Chloride): $4,173.12; and WRVA (Ambulance Service): $3,425.00; Mr. Benson second. Mr. Benson asked for discussion (none): 3-0-0.
I. Other Proper Business: none
J. Mr. LaRocque made a motion to adjourn at 8:43 p.m., Mr. Kimmel second: 3-0-0.

Jul 092020
 

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
13 July 2020 at 6:30 PM
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway
1. Highway Report
a. Bear Hill Road Resurfacing
2. Ridge Road
3. Kibbee Road Power Line Relocation
4. Vehicle Maintenance Report
5. Time clock
E. New Business
1. Budget FY20
a. Audit
b. Garage Fund Question
2. Lister update on reappraisal
F. Old Business
1. Personnel Policy
G. Approve Minutes from the 22 June 2020 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Jun 292020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JUNE 24, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
UNAPPROVED MINUTES
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell.
 

5:30 PM: Call to Order
Additions or deletions to the agenda- None made.
Review and approve previous of May 27, 2020 meeting minutes, Approved 4-0.
Open public comment period- No members of the public attended.
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget- The May 2020 bill overcharged by using next year’s rates. L Stowell will contact Select Board. Also requesting clarity about executing Federal Search warrants.
Speed Cart Results- Members were happy with the results of the last two deployments. They were of short duration and provided good data.  It was noted that 10 of the 14 vehicles that exceeded 40 mph in Pond Village did so during daylight hours.
Other-Members are not clear if OCSD has all of the current town ordinances and how they are transmitted to deputies on patrol in Brookfield. L Stowell to check with the Select Board.

Parking in Pond Village- Committee still concerned about the lack of parking in Pond Village and the Floating Bridge. They are looking forward to the expansion of the Town Office parking lot.
Town Over Weight and Over Sized System Project Progress-The committee recommends that a public meeting be held soon about weight limit signs and enforcement. The Select Board promised a public meeting at the Town Meeting in March.  This may have to be conducted by phone conference, internet or other approved socially distanced method.  L Stowell will check with DMV to see if specific weight limits for bridges are displayed on the DMV website.
E-911 Sign and Traffic Sign Status- L Stowell to contact Jeff Kimmel about the status of sign orders using FY 20 funds.
Emerald Ash Borer Progress-The traps have arrived. K Forrer to mobilize volunteers to put them up.
Public Safety Advisory Committee Website Use- More work to be done.
PM: July Public Safety Message- The message will include information about the OCSD Speed Cart and the continued use of masks and social distancing.
Setting the Next Meeting- July 29 at 5:30 PM at the Brookfield Congregational Church.
Inviting Guests to the Next Meeting- Jeff Kimmel from the Select Board will be invited because of his oversight of the town roads and the road crew.
6:50 PM Entertained motion to adjourn meeting: Moved by S Edson, Seconded by M Rutkovsky, passed 4-0.