Sep 042014
 

Brookfield is a town in Orange County, Vermont, United States. It was created by Vermont charter on August 5, 1781. Brookfield is best known for its floating bridge which spans Sunset Lake buoyed by pontoons. The bridge, which is the only floating bridge east of the Mississippi River, was originally built in 1820 by Luther Adams and his neighbors. Sunset Lake is also the site of an annual ice harvesting festival. Brookfield boasts that it has Vermont’s oldest continually operating library dating back to 1791.

Brookfield Town Offices

Brookfield Town Offices

Hours: Tuesday, Wednesday, Thursday
8:30 A.M. – 4:30 P.M.
Phone: 802-276-3352
Mailing address: P. O. Box 463, Brookfield, VT 05036

townclerk@brookfieldvt.org

Dec 052019
 

Town of Brookfield
Selectboard Meeting
October 28, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson, Cory Haggett, (Jeff Kimmel not in attendance) Ray Peck (Highway Dept.)

  1. Call to Order – 6:30 p.m.
  2. Adjustments to Agenda – None
  3. Public Comment – Stan and Sharon Wheatley

Stan and Sharon Wheatley want to know the status of their application to build a building. It was submitted a few months ago and they would like to know the status, so if approved they can get it built before winter.
Mr. Benson will check with Jeff Kimmel as he is not in tonight and will have Jeff get back to them or he will.

4. New Business:

A. Highway

  1. Bob Wheatley Performance Review
    Ray says it is done. He needs Rob to sign it once they talk and then have the Selectboard review it.

2. Fuel Card Policy/and Log for F-350
Mr. Haggett will follow-up with Kasey on Tuesday as to the procedure/policy for the Fuel Card.

3. Other Highway Business
Historic Stone Wall was hit – no idea who did it or when. Was thought someone plowing did it. At this stage the Town does not believe it was one of our drivers.
Horner Road – State to replace fence.
Crew will be ditching on Tuesday as long as weather works. They will take dirt from ditches to landowners nearby. Mr. Benson suggested that they use it on Taylor Hill.
Ray meeting with FEMA people regarding project:
Can we resurface certain areas?
3,000 yards of material.
Will they reimburse us if not done by a certain date/time frame?
Ray to check with Kasey to see where we are on the grant.
Mr. Benson would like Kasey to go through and track all grant separately and have a status of what we have and when each one needs to be done.

Ray asked if we need to talk soon about the up and coming budget and any purchases etc. for the Highway Dept. (loader, truck, town garage addition). Mr. Benson commented that yes this needs to be discussed and we need to find out where we are on spending etc.

B. Old Post Road Insurance Claim

Grader hit wire that was buried under the road. It was put in years ago.
VLTC is not going to pay it as a claim.
There will still be problems this winter and down the road with this.
Can the Town in the spring dig a trench for the Owner’s to reinstall the wire at their (Owner’s) expense? Town digs and covers trench and Owner provides materials to go in trench.
Mr. Haggett cautioned that if we start doing this for them, the others in the Town would expect more of the same in the future.
A question was raised is it on file with the Town that they have power across the road.
Town does not want to pay. Have Theresa look for a permit (if any). Need to work to protect the Town in the future with this matter and others if they arise.

C. Barre Town Ambulance Report – FYI

5. Old Business:

A. Stone Road Survey
Complete. File plat in land reports.

B. Personnel Policy Changes
Mr. Kimmel working on with Kasey. Tabled until the next meeting when he can be in attendance.

C. Approve Amended Meeting Minutes of August 26, 2019 meeting.

Mr. Haggett made a motion to approve the Amended August 26, 2019 meeting minutes. Mr. Benson seconded it. 2-0-0.

D. Approve Meeting Minutes of October 14, 2019 meeting.

Tabled.

6. Payroll/AP Warrants:

A. Mr. Haggett made a motion to pay the warrants totaling $19,533.37 with large bills that include R.E. Tucker (gravel): $8,837.50; BCBSVT (Health Ins.): $3,934.30; Rouse Tire Sales (truck tires): $1,912.48. Mr. Benson seconded. 2-0-0.

Other Proper Business:

Mr. Benson mention that Julie gave her resignation for the WRV Ambulance Board. He will ask Andy about this.


Jay Ansel/Jeff Connor – meeting at the Town Garage – move forward with the planning of building it. He asked if the Board gives him authorization to get the agreements needed to move forward with this portion of the planning. Mr. Haggett seconded it. 2-0-0

8. Mr. Haggett made a motion to adjourn at 7:24 p.m., Mr. Benson. 2-0-0

Dec 042019
 

DRAFT 
     Meeting Minutes of the Brookfield Conservation
Commission             Nov. 25, 2019

Present:
Jon Binhammer, Starr Strong, Kathy Kinter, Sue Shea, Jon Jickling

Meeting came to order at 7:00 PM

Review of October minutes which were unanimously
approved as presented.

There was no one from the public in attendance.

Bylaws: We reviewed the second draft, amended
it and voted unanimously to adopt it as amended.  Jon B will make the agreed upon changes and
email us the final draft. He will also give it to the Select Board for their
review.  We will sign the bylaws at our
December meeting.

Open meeting law: Kathy reviewed
open meeting law.

Forest Fragmentation:  Sue presented a recap of the webinar she
watched concerning Act 171, the purpose of which is to maintain and improve
ecological integrity of forest blocks and connectors throughout the state by
incorporating such goals into town plans and zoning.  We agreed that given the Planning
Commission’s current reassessment of Development Bylaws, we have a role to play
in researching and providing input towards meeting the aforementioned goals of
Act 171.

Needed Actions: 

Jon B. will attend
the next Planning Commission meeting if there is time on their agenda. 

Sue will send our
commission the link to the webinar so that we can watch prior to our next
meeting. She will also contact Jens Hilke, wildlife biologist with VT Fish and
Wildlife, to request that he attend our next meeting to discuss Act 171and
BioFinder in detail.  Members of the
Planning Commission will be invited to join us.

Development Bylaws:  Jon J. of the Planning Commission asked
for input regarding the current regulations on setbacks along shorelines of
town waterways.  After discussion that
touched on current and best practices, the regional planning commission and
state regulations, it was decided that our commission needs to first familiarize
ourselves with the Development Bylaws. 
Kathy suggested that the Planning Commission look to state regs for
guidance as well.

Needed Actions:

Prior to the next
meeting we will all review the Development Bylaws Jon J sent us.

Jon B will check
with Two Rivers Regional Planning for their recommendations.

Other business: It was agreed that
we need a visible presence on the town website, i.e, a Conservation Commission
designated tab. 

            Need
Action:

 We will look at other town websites to see what they have done and discuss this at the next meeting.

Next meeting:  Dec 16, 2019

Meeting Adjourned at 8:45 PM. 

Respectfully submitted,

Kathy Kinter

Dec 042019
 

Approved 
 Meeting Minutes of the Brookfield
Conservation Commission             Oct.
21, 2019

Present:
Jon Binhammer, Starr Strong, Kathy Kinter, Sue Shea, Jon Jickling

Meeting came to order at 7:03 PM

Review of August and September minutes.  Both were unanimously approved as presented.

There was no one from the public in attendance.

Bylaws: We began the review process.  Jon B will make the agreed upon changes and
email another draft to review at the next meeting.

Open meeting law: The bylaws took so
long it was decided to table this review until next meeting.

Programs:

A
brief recap of the Baker Pond Paddle and Brookfield Town Forest Hike was
made.  Seven were present at the paddle
and 4 at the hike. Kathy suggested always having a sign-up sheet to get
participants’ emails to add to the list she has begun.  This can be used to garner volunteers when
needed as well as announce programs and projects.

EAB subcommittee:

Kate
F, the town forester asked Jon B. if anyone from the commission wanted to serve
on a sub-committee concerning ash borer. 
Jon J. will contact her about serving on the committee.

Other business:

Sue
will attend the forest fragmentation webinar by VT F&W tomorrow and share
what she learned.  Jon B said Two Rivers
has also addressed forest blocks and connectivity.  This issue is relevant to the Planning
Commission as well as the Conservation Commission.

Meetings:  Kathy informed members that Teresa has
posted our meetings and minutes on the town website.  All agreed that the commission needs a
dedicated presence on the site.  Discussion of this will be added to the
next agenda.   

Next
meeting has been moved to Monday, Nov. 25th.

The rest of the agenda was tabled until
next meeting.

Meeting Adjourned at 8:45 PM. 

Respectfully submitted,

Kathy Kinter

Dec 042019
 

Minutes

Brookfield Planning Commission

Date:  Wednesday, November 13, 2019

Present:

Geoff Girard,
Martha Judy, Nancy Jacques, Gwynn Zakov, Jon Jickling

Zakov called the meeting to order at 7:05 p.m.

Girard/Jickling moved to approve the minutes of
the Oct 16, 2019 meeting. Unanimously approved.

Jickling, 
member of the Brookfield Conservation Commission (CC), expressed the CC’s
interest in supporting the Planning commission work revising the town bylaws.  Ideas for coordination between Commissions to
follow.

The Planning Commission continued to work on
revisions to the town Bylaws.

The date of the next meeting was set for
Wednesday December 11th.

Judy/Girard moved to adjourn.  The meeting adjourned at 8:40 p.m.

Respectfully submitted,

Jon Jickling

Nov 262019
 

Town of Brookfield
Selectboard Meeting
November 11, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel

Call to Order – 6:44 p.m. Adjustments to Agenda – NonePublic Comment – NoneNew Business: A. Highway 1. Bear Hill Culvert Extension Letter: Mr. Benson signed off on a request to the Vermont Agency of Transportation for a one-year extension (to 12-16-20) on documentation due regarding a new culvert on Bear Hill Road. 2. Pike Paving Report: the Town received a request for an additional $12,000 payment to cover shoulder grading on the Ridge Road. Mr. Haggett will confer with Ray Peck (Road Crew Foreman) to confirm the road conditions and payment amount. On motion of Mr. Benson, Mr. Kimmel second, 3-0-0: the Board approved the payment to Pike pending Mr. Peck’s confirmation. 3. Equipment Grant: the Board signed off on a request for reimbursement through the State Municipal Grants-in-Aid program for the purchase of a haybale shredder. Supplemental receipts and supporting documentation will be included in the submission. 4. Road Crew Employee Performance Review: the Board completed the review and approval. 5. Credit Card Limit for Highway Department: The Board contacted Administrative Assistant Kasey Peterson and asked for her recommendation. She suggested a $3,000 limit, and that the card also only be authorized for Mr. Peck’s use. The issue was tabled pending the Board contacting Mr. Peck regarding his approval of the $3,000 proposed limit. On a related issue, the Board briefly discussed potential approaches to accounting for the new debit card policy in the Town Budget. 6. ANR Letter Re: Underground Fuel Tank: the Vermont Agency of Natural Resources sent a request for updated information regarding the status of contaminated soil that was stockpiled in 2005. The Town will follow up on the requested testing

B. Budget 1. Radio Repeater: deferred 2. Garage Extension/Renovation Loan Questions: Mr. Benson reported that he has checked with Connor Construction, and they are preparing proposals (including drawings) regarding potential designs and associated costs. The Board will schedule another meeting with company representatives to review the drafts and raise any questions or suggestions. C. WRVA Representative: Mr. Haggett volunteered to act as Brookfield’s representative, until a permanent volunteer replacement is found. D. Local Hazard Mitigation Plan – Grant for Update: On motion of Mr. Kimmel, Mr. Haggett second, the Board voted 3-0-0 to authorize the Two Rivers-Ottauquechee Regional Commission to apply for the grant on behalf of the Town. 5. Old Business: A. Personnel Policy Changes: deferred. B. Approve Minutes of October 14, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the Meeting Minutes of October 14, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0. C. Approve Minutes of October 28, 2019 Selectboard meeting: deferred. D. Approve Minutes of October 4, 2019 Selectboard Special Meeting: Mr. Haggett made a motion to approve the Meeting Minutes of October 4, 2019, Mr. Benson second; Mr. Benson asked for discussion (none): 3-0-1.6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $73,471.07 with large bills that include: MBFS USA LLC (truck payment): $65,501.78; Radio North Group Inc. (radio – 1-ton truck): $1,835.00; TENCO New England Inc. (plow parts): $1,756.84; Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.

7. Other Proper Business: the Board will ask Ms. Peterson to send a letter to the Cushings thanking them for their patience and consideration during the Stone Road survey and subsequent site review meeting process.

8. Mr. Haggett made a motion to adjourn at 7:47 p.m., Mr. Benson second: 3-0-0.

Nov 262019
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY NOVEMBER 20, 2019, 5:30 PM
BROOKFIELD TOWN OFFICE, 40 RALPH ROAD, BROOKFIELD, VT
UNAPPROVED MINUTES
The following members attended: Mike Stoddard, Stuart Edson, Michael Rutkovsky and Lew Stowell. Teresa Godfrey assisted with recent developments as Town Clerk/Treasurer.

Review and Approve Minutes of October 30, 2019. Approved
Questions or Issues Brought by Members of the Public. No members of the public attended.
Continuing Review of OCSD Activities, Reports and Bills. 13 hours of patrol provided.
 Review of Radar Speed Cart Deployments. Two deployments; no data received yet.  Early Winter weather prevented deployment to West end of Northfield Road.
Site Visit at 2141 Stone Road Discussion. Awaiting action by the Select Board
Town Over Weight and Over Sized System Project Progress. Concern was expressed that there are still quite a few missing or damaged traffic and road name signs. It was noted that Brookfield has spent $18,533.93 on traffic and road name signs since 2011. An annual sign inventory is needed. Options were discussed for how the road crew could perform that inventory as part of their normal duties.  Confirmation is being sought to find a statute or regulation that the town must place weight limit signs in addition to State weight limit signs at intersections with state paved highways.  Edson following up with VTRANS Town Highway and Bridge Restrictions data base group on how the data base works.  L Stowell continuing research on statutes and regulations.  The Select Board will be presented options in how to enforce weight limits.  There was discussion about whether to purchase and erect all the weight limit signs in a single year or to spread it over two or three years.
E-911 Sign and Traffic Sign Status. The sign order from Vermont Correctional Industries has been received. M. Stoddard to put all 90 signs in numerical order to assist T. Godfrey in issuing the signs.
Brookfield Fire Department Smoke & CO2 alarm program. No action taken.
Emerald Ash Borer Progress. More work needed to identify an appropriate site.
Public Safety Advisory Committee Website Use. Further work needed.
November Public Safety Message. M Rutkovsky to prepare draft and send to L Stowell.
Setting the Next Meeting. December 18, 2019.
Inviting Guests to the Next Meeting. No Guests to be invited in December.
Adjourned at 6:49 PM

Nov 192019
 

BROOKFIELD PUBLIC
SAFETY ADVISORY COMMITTEE

WEDNESDAY
NOVEMBER 20, 2019, 5:30 PM

BROOKFIELD
TOWN OFFICE,

40
RALPH ROAD, BROOKFIELD, VT

AGENDA

The
sequence may be varied to accommodate members of the public and guests.

Review and Approve Minutes of October 30, 2019. [10/30/19 Minutes]Questions or Issues Brought by Members of the Public.Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours]Review of Radar Speed Cart Deployments.Site Visit at 2141 Stone Road Discussion.Town Over Weight and Over Sized System Project ProgressE-911 Sign and Traffic Sign Status.Brookfield Fire Department Smoke & CO2 alarm program.Emerald Ash Borer Progress.Public Safety Advisory Committee Website Use.October Public Safety Message. [Draft Message] Setting the Next Meeting.Inviting Guests to the NextMeeting.Adjournment.

Nov 182019
 

To all private snow plow contractors and residents of Brookfield,
please be advised that depositing by blowing or plowing onto the traveled way
or shoulder of a class 1, 2 or 3 town highway violates Vermont Statute Title
19, Section 1105 and Title 23, Section 1126a. Depositing snow onto any highway
may cause slippery conditions or snow berms that result in increased
maintenance costs and can pose a danger to travelers and town road workers.
Private parties who violate this statute will be given a written warning from
the Brookfield Selectboard. Further violations may result in the issuance of a
traffic ticket.

Nov 142019
 

Town
of Brookfield

P. O.
Box 463

Brookfield,
VT 05036

Phone:
802-276-3352

NOTICE OF
BOARD OF ABATEMENT HEARING

Pursuant
to the provisions of 24 V.S.A. §1535 notice is hereby given that the Board of Abatement,
within and for the Town of Brookfield, will meet on the 18th day of November,
2019 at 6:00 o’clock in the evening, at the Town Office in Brookfield.

                                                             
Board of Abatement

                                                            
By Teresa Godfrey      Date
_11/6/2019__

                                                                    
Chair/Clerk

Copy:
Three Public Places

           Board Members

           Appellants

Joanna
Doerfer for Jane Doerfer’s Estate                        6:00 p.m.  
November 18, 2019

Constance
Karalekas                                                       
6:30 p.m.   November 18, 2019

                Appellant                                                            Time                      Date

* 24 V.S.A. §1535 states: the board may abate in whole or part taxes, interest,
or collection fees accruing to the town in the following cases:

(1) Taxes of persons who have died insolvent;

(2) Taxes of persons who have removed from the state;

(3) Taxes of persons who are unable to pay their
taxes, interest, and collection fees;

(4) Taxes in which there is manifest error or a
mistake of the Listers;

(5) Taxes upon real or personal property lost or destroyed
during the tax year;

(6) the exemption amount available under 32 V.S.A. §
3802(11) to persons otherwise eligible for exemption who file a claim on or
after May 1 but before October 1 due to the claimant’s sickness or disability
or other good cause as determined by the board of abatement; but that exemption
amount shall be reduced by 20 percent of the total exemption for each month or
portion of a month the claim is late filed.

(7), (8) [Repealed.]

(9) taxes upon a mobile home moved from the town
during the tax year as a result of a change in use of the mobile home park land
or parts thereof, or closure of the mobile home park in which the mobile home
was sited, pursuant to 10 V.S.A. § 6237.

Nov 132019
 

Town of Brookfield

Selectboard Meeting

October 14, 2019 at 6:30 P.M.

Town Clerk’s Office

Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray
Peck (Road Crew Foreman); Public Present: James Godfrey, Teresa Godfrey (Town
Clerk/Treasurer), Robert Godfrey, Sam Dilcer, Gene Parent, Van Parent ­­­­­­­­­­­­­­­­

1.  Call to Order –
6:30 p.m.

2.  Adjustments to
Agenda – None

3.  Public Comment (included
in New Business)

4.  New Business:

A. Highway

1. Horner Road Fence: Mr. Peck contacted the State Garage, and they will proceed with repairing the fence. Associated barriers and/or guard posts are the Town’s responsibility. Mr. Peck noted that the area also needs some trees to be cleared, the Town will try to clear more snow towards the end of the road, and culverts will also need to be checked and cleaned. The Town, as part of the ongoing review of traffic/road policies, will be trying to address speed and vehicle weight issues.

2. Northfield Road: TRORC placed traffic monitors on the road and will be reporting on the data collected. Appropriate signs were installed on the road, which will allow the Orange County Sheriff’s Department to conduct monitoring/enforcement activities. OCSD will also have a chance to review the TRORC data. There was continued discussion on potential approaches to vehicle regulation, including: working with the State Department of Motor Vehicles on the proper process, and limits on Town regulation of agricultural vehicles.

3. Howe Road: similar concerns were raised about traffic on Howe Road, along with the need for appropriate signs. Other issues on the road include blind corners and trees in need of trimming/removal.

4. New One-Ton Truck: Ms. Godfrey raised concerns about the purchase, including: whether the Town needed to purchase it at this time, the extent of review and testing of the vehicle, and past issues with vehicle purchases. Mr. Peck reported that, as it was a wholesale purchase, test driving was limited to the dealer’s facility grounds. Mr. Peck indicated he researched the truck and accessories; it had 30,000 miles and the frame, body, and equipment appeared to be in very good condition. He also contacted a local supplier regarding a plow/sander, which would be paid for in the next fiscal year (2020/2021).

Mr. Haggett noted that the Board directed Mr. Peck to find/research
a truck for the Town; the Board agreed that Mr. Peck and Mr. Haggett have the
requisite knowledge and expertise to recommend the purchase within the Town’s
budgetary constraints. Mr. Peck will make arrangements to pick up the vehicle,
bring it back to the Town Garage, and get it ready for the season. Ms. Godfrey
can prepare the check for the final payment (at truck pick-up), and Mr. Peck will
work with Administrative Assistant Kasey Peterson on registration and insurance
documents.

Mr. Peck reported that the new truck is a gas truck and that
the Highway Department will need to arrange for a system to track and pay for
fuel purchases.

5. Fuel Policy: Ms. Peterson is looking into developing a Town policy regarding fuel (gas) purchases (such as through a bank-issued debit card). Issues will include which Road Crew members would have access to a card; keeping a log of mileage, costs, and receipts; and complying with Town Auditor standards.

6. Stone Road Site Visit: the Board is setting a tentative date of October 24, 5:00 p.m. for the visit. The Board, site surveyor, OCSD representatives, local property owner, Town Public Safety Advisory Committee, and members of the public would be invited. Public notices will be posted.

7. Equipment Grant for Hale Bale Shredder: the shredder was purchased on September 25. The Town expects to be reimbursed by the VT Agency of Transportation, with the Town paying a 10 percent share. Ms. Godfrey will be asked to verify the grant conditions.

8. Stone Road Mitigation Grant: as in the past, the Board will apply for the grant. The Board discussed the allocation of costs and reimbursement over the course of the current budget and the next fiscal year.

9. Cargill Salt Contract: the Board authorized Mr. Peck to proceed with arrangements for the contract.

B. EC Fiber Update: Mr. Childs did not attend the meeting, so the Board tabled the matter.

C. Blue Cross/Blue Shield Rate Increase: the new rate is $4,500.65, which is a 14.4% increase.

5. Old Business:

A. Personnel Policy Changes: deferred.

B. Approve Minutes of August 26, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the Meeting Minutes of August 26, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.

C. Approve Minutes of September 9, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the Meeting Minutes of September 9, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 2-0-1.

D. Approve Minutes of September 23, 2019 Selectboard meeting: Mr. Benson made a motion to approve the Meeting Minutes of September 23, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 2-0-1.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $43,336.02 with large bills that include: R.E. Tucker (gravel): $12,413.10; R.E. Tucker (gravel): $9,084.60; Champlain Valley Equipment (Bale Chopper): $6,450.00; White River Valley Ambulance (October Ambulance): $3,596.25; Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0. 

7. Other Proper Business – Town Garage renovation:

Mr. Benson will contact some architects to solicit plan and pricing proposals. The Board will then need to meet with candidate firms to review the current site dimensions and structures and discuss possible approaches. The Board needs a proposed set of numbers, based on potential levels of renovation, to present for review and vote at Town Meeting 2020. The Board has until January 2020 to prepare the proposal for the upcoming Town Meeting Warning.

The Town would like to increase the insurance assessment for the Town Garage structures. The Vermont League of Cities and Town established a value in 2018; Mr. Benson suggested that, based on the assessment, that VLCT bump it up 5% on the two buildings.

8.   Mr. Kimmel made a motion to adjourn at 8:24 p.m., Mr. Haggett second: 3-0-0.