Sep 042014
 

Brookfield is a town in Orange County, Vermont, United States. It was created by Vermont charter on August 5, 1781. Brookfield is best known for its floating bridge which spans Sunset Lake buoyed by pontoons. The bridge, which is the only floating bridge east of the Mississippi River, was originally built in 1820 by Luther Adams and his neighbors. Sunset Lake is also the site of an annual ice harvesting festival. Brookfield boasts that it has Vermont’s oldest continually operating library dating back to 1791.

Brookfield Town Offices

Brookfield Town Offices

Hours: Tuesday, Wednesday, Thursday
8:30 A.M. – 4:30 P.M.
Phone: 802-276-3352
Mailing address: P. O. Box 463, Brookfield, VT 05036

townclerk@brookfieldvt.org

Aug 152019
 

TOWN OF BROOKFIELD, VT
REQUEST FOR PROPOSALS
August 2019

The Town of Brookfield is requesting proposals to prepare a Design/Build Request for Proposals package for an addition/renovation of the Brookfield Town Garage.


Background
The Town conducts its Road Maintenance operations out of a site at 866 VT Route 65 in Brookfield. The site contains a 2 bay wood framed Garage, a storage shed, salt shed, sand pile, and yard storage. The Garage was built to house 2 full-size dump trucks and currently houses 3 trucks. In addition to the 3 dump trucks, the Town also has a Loader, Backhoe, Grader, a one-ton dump truck plus other miscellaneous trailered equipment. Several pieces of equipment are stored in the 3 sided shed.


The objective is: to construct an addition to the existing Garage such that the majority of the equipment can be housed in a heated space with sufficient space to maintain the equipment as well as keep it under cover. The existing garage was built in the 1970s. A small office was added to the front in 2017. The intent would be to bring this space into compliance with current codes.


A sketch of the proposed expansion is attached for information only. The Town is open to other approaches to achieve the objective.


At this time, the Town is looking to retain the services of a person or firm that can assist the Town in the preparation of a Design/Build Request for Proposals to solicit Bids. The Selected Bidder would be responsible for advancing the Design, obtaining necessary Permits/Approvals, and constructing the improvements.


The Town has allocated up to $15,000 to complete this task. The intent is to develop a Bid package to sufficiently define the project requirements, standards, deliverables, final product, and options, such that the Town receives a quality product and is not faced with extra costs during the Design/Build process.


Proposal Requirements

  1. Work must be performed by a person or firm with experience in the preparation of Design/Build Bid documents within the State of Vermont.
  2. Work must be completed no later than December 5, 2019 unless otherwise approved in advance in writing by the Selectboard. The intent would be to request responses by early January 2020 so that the costs to advance the project could be included for the March 2020 Town Meeting Warning.
  3. Vendor must work closely with the Selectboard and the Road Foreman in the preparation of the Bid documents to ensure the documents correctly reflect the desires of the Town.
  4. Cost proposal to perform the services requested shall include all labor, materials, and expenses to complete the work.
  5. The Final product shall include a complete package suitable for Bidding.
  6. The Vendor will assist the Town in the Bid process, by addressing questions from perspective Bidders, reviewing the Bids, and providing a recommendation for award. (Note: no award will be made until after Town Meeting, assuming the Town votes in favor of the motion and the Town secures the necessary funding. This must be made clear in the Bid documents.)
  7. Three references of similar work shall be provided.
  8. A timeline for completing the work shall be provided.
  9. Insurance Requirements: prior to the start of work, a certificate of insurance shall be provided to the Town. Since the Town will be relying upon the documents prepared by the Vendor, the Vendor must have as a minimum:
     Work’s Compensation $500,000
     Commercial General Liability $1,000,000
     Business Auto $1,000,000
     Professional Liability $1,000,000
  10. There are no known plans of the existing building or grounds other than the attached sketch.
  11. The Design/Build RFP package prepared by the Vendor shall contain at a minimum:
     The Bid Form
     Insurance Requirements
     Performance Bond requirements
     Base Bid performance specification outlining the requirements, performance, codes/standards, deliverables, quality/items contained in the base bid, workmanship, etc. for the complete performance of the work.
     The requirement for the selected Design/Build Vendor to work closely with the Town in the final planning, design, and construction of the improvements.
     The need to keep the existing facility in operation during the performance of the work.
     Specification for and costs for alternates as defined in consultation with the Selectboard/Road Foreman.
     That the Design/Build Firm is responsible for obtaining all necessary Permits/Approvals for the project including all associated Permit fees/costs.
     Payment process/requirements.
     Performance requirements/timeline/bond.
  12. The Town expects the Design/Build proposal to request a number of cost comparison alternates such as:
     Creation of an isolated room within the building to house combustible products.
     Replacement of the existing windows with more energy efficient units.
     Replacement of the existing lighting with more energy efficient lighting.
     Addition of a lunch/meeting room.
     Addition of an isolated room for painting, welding, etc. with an isolated ventilation system to the exterior.
     Radiant floor heating within the new addition.
     Other potential design scenarios that may be suggested during the proposal process.

Legal Action


The Vendor shall be responsible for any and all legal actions/costs, if any, taken against the Town in the use of the materials prepared by the Vendor.

Submission of Proposals

Proposals shall be submitted in a sealed envelope clearly marked “Design/Build Proposal” on the outside of the envelope. To be considered, proposals must be received by noon on September 5, 2019 at the Brookfield Town Office, 40 Ralph Road, P.O. Box 463, Brookfield, VT 05036. Proposals will be opened and reviewed at the next warned Selectboard meeting following. The Selectboard reserves the right to reject any and all proposals and/or to negotiate with any of the submitters if the Board believes it is in the best interest of the Town to do so.

Timeline
 Submission of Bids ……………… 9/5/19
 Selectboard Opens Bids ……… 9/9/19
 Selectboard Interviews Firm or Firms …… week of 9/9/19 (dates/time as arranged with Firm[s] selected to interview)
 Notice to selected Firm, Contract negotiation ……. week of 9/16/19
 Contract signing/notice to proceed ……. 9/23/19
 Completion of Work/Submission of Final Product ……. 12/5/19
 Review of Package, set Advertise for Design/Build firm …… 12/9/19
 Advertise period …………. 12/11/19 thru 1/15/20
 Review of Bid/recommendation to Selectboard ….. 1/20/20


Questions shall be directed in writing to Kasey Peterson, Administrative Assistant, at the Town Office via e-mail at admin@brookfieldvt.org or P.O. Box 463, 40 Ralph Road, Brookfield, VT 05036. Questions must be received by noon, August 29, 2019.

Aug 132019
 

Town of Brookfield
Selectboard Meeting
July 22, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Mike Fiorillo

Call to Order – 6:31 p.m. Adjustments to Agenda: Move items 4(C) – Appointment of AO and 4(B) – Appointment of TRORC Representative, to initial items.Public Comment: None New Business: B. Appointment of Representative to the Regional Planning Commission (Two Rivers-Ottauquechee Regional Commission): Mr. Benson made a motion to appoint Gwynn Zakov as Brookfield’s representative to TRORC, Mr. Haggett second: 3-0-0. Mr. Benson made a motion to appoint Nancy Jacques to the Brookfield Planning Commission, Mr. Haggett second: 3-0-0. C. Appointment of Administrative Officer: Mr. Benson made a motion to appoint Mike Fiorillo to the AO (Zoning) position, Mr. Haggett second. Mr. Kimmel made a motion to amend the motion to include appointment of Mr. Kimmel as Assistant AO, Mr. Haggett second; 3-0-0 (amendment); 3-0-0 (amended motion). A. HighwayCertificate of Highway Mileage: Mr. Kimmel reported that he had sent the signed certificate and supporting material to the VT Agency of Transportation. He will follow up with AOT to see if there were any remaining questions.Twin Pond Road: deferred until next Board meeting. Road Crew Foreman Ray Peck will be able to provide a description of activities.TRORC – 2019 Better Roads Planning: Mr. Benson (Selectboard Chair) signed off on an agreement between TRORC and Brookfield for “2019 Better Roads Planning Services” and an application for a road erosion inventory through the Better Roads Grant Program.Amendment to Rte 65 Contract: Mr. Benson made a motion to approve an amendment to the Town’s contract with VT AOT for maintenance of VT Route 65, Mr. Haggett second: 3-0-0. The contract addresses Town and State responsibilities for Route 65 maintenance, along with establishing labor and equipment rates.Road and Bridge Standards: at the recommendation of TRORC, Mr. Kimmel made a motion to adopt Town Road and Bridge Standards in conformity with State and Federal requirements, Mr. Benson second: 3-0-0. Mr. Benson made a motion to approve an Operations and Maintenance Agreement – RPC/DEC Municipal Roads Grants-in-Aid Program – Equipment Purchase, Mr. Kimmel second: 3-0-0. The agreement addresses reimbursement amounts for various types of equipment, including a hay bale shredder. The signed agreement will be submitted to TRORC. D. Education Tax Rate: the State Department of Taxes has issued the Education Tax Rates for FY 2020. Brookfield’s rates are – Non-Homestead: $1.4862, Homestead: $1.4649. The Board, with the assistance of the Town Clerk/Treasurer, will be setting the Town Municipal rate at the next meeting.Old Business: A. Approve Minutes of June 24, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the minutes of the meeting, Mr. Benson second: 3-0-0. B. Approve Minutes of July 8, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the minutes of the meeting, Mr. Benson second: 3-0-0Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $40,372.51 with large bills that include Brandon Stevens Mowing (Roadside Mowing): $8,500.00; R.E. Tucker (Gravel) $6,671.30; S. Wheatley & Sons (East Hill Grant): $4,940.00; Mr. Kimmel second: 3-0-0. Other Proper Business: • Mr. Benson reported that he had attended a local meeting about the benefits of Pond Village receiving a “Village Designation.” • Mr. Kimmel reported that he would contact the Town Attorney regarding further steps in remedying a trash problem evolving on a Ridge Road property.Mr. Kimmel made a motion to adjourn at 7:39 p.m., Mr. Haggett second: 3-0-0.

Aug 072019
 

Minutes
Brookfield Planning Commission
Date: Tuesday August 6, 2019
Present: Jickling, Zakov, Judy, White
Absent: Girard
White called the meeting to order at 7:01PM.
Judy moved, Jickling seconded to approve minutes. Approved on unanimous vote.
Discussed the Brookfield RPC appointment process. Zakov will look to see if she was officially appointed to as the RPC representative at the last Selectboard meeting.
Discussed the open seats on the Planning Commission. The board has two open seats. Tim Gershon expressed interest to join. White moved, Zakov seconding appointing Tim Gershon to the PC and letting the Selectboard know so they can make the appointment. Approved by unanimous vote. White will post about the second opening on the board to Front Porch Forum.
White moved, Jickling seconding appointing Zakov as Planning Commission Chair. Approved by unanimous vote.
General discussion moved to general Zoning Bylaws. Discussed flood, shoreland and telecom regulations. Board thinks moving back to the current Zoning Bylaws and editing them directly in the current regulations would be appropriate.
White moved to adjourn, Jickling seconded to adjourn. Approved unanimously.
Adjourned at 8:03PM.

Jul 282019
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE

(unapproved minutes)

WEDNESDAY JULY
24, 2019, 5:30 PM

BROOKFIELD
TOWN OFFICE,

40 RALPH
ROAD, BROOKFIELD, VT

Mike Stoddard, Stuart Edson, Michael Rutkovsky and Lew
Stowell and William Bohnyak, Orange County Sheriff, Guest.

Review and Approve Minutes of June 19, 2019.  Approved unanimously.GUEST: Orange County Sheriff William Bohnyak outlined his plans to more fully provide patrol and response coverage according to the Brookfield contract in FY 2020.  He pointed out that they provided 37 hours of patrols in June, have a good start already in July and will continue to provide more hours during the Summer months and use the resources provided in FY 2020.Questions or Issues Brought by Members of the Public.The email from Gene & Evangeline Parent about speeding was read and discussed along with the fact that Lt Clouatre, OCSD has contacted the Parents and efforts to reduce speeding on Northfield Road are underway.Continuing Review of OCSD Activities, Reports and Bills. The OCSD completed 64.78% of the $12,000 FY 2019 contract.Review of Radar Speed Cart Deployments in 2019. LT Clouatre is following the 2019 Speed Cart Plan and has had three deployments already: Brookfield Elementary School, Pond Village and Route 65 near the Post Office.  A common thread among all three is excessive speed.  Patrols are alert to this trend.  L Stowell to send speeding locations to The VSP in Royalton. Continuing Review of Parking & Law Enforcement on Brookfield Roads. It was noted that The Select Board has selected a surveyor to determine the town ROW on Stone Road.Public Safety Developments: There is a new alerting platform being rolled out in Orange County in the Fall.  L. Stowell will obtain more information.Emerald Ash Borer (EAB)Progress.  It was voted to designate an EAB Subcommittee consisting of both Public Safety Committee Members and non-members to plan and implement strategies to mitigate the effects of  the spread of the EAB in conjunction with town officials such as the Town Forester and Road Foreman/Tree Warden.  The Sub Committee will keep the Public Safety Committee informed of progress.E-911 Sign and Traffic Sign Status. There are 7 individuals wishing to order signs now.  Order forms will be sent out in the tax bills to encourage further orders.  Brookfield property owners wishing to order for non-Brookfield property owners will be provided another choice.  L Stowell will send the E911 Sign Order Form to T Godfrey and W Bohnyak. L Stowell to contact Vermont Correctional Industries (VCI) about the shipping costs bill.Public Safety Advisory Committee Website Use.  Interest in Statistics was continued.August Public Safety Message. L Stowell to submit to S Edson for the website and to Front Porch Forum for publication.  Committee group email to be displayed for comments.Setting the Next Meeting. August 21, 2019Inviting Guests to the Next Meeting. L Stowell to invite LT Barbara Kessler, VSPAdjournment.  7:02 PM

Jul 222019
 

Town of Brookfield
Selectboard Meeting
July 8, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman), John Helfant, Robert Townsend

Call to Order – 6:33 p.m. Adjustments to Agenda – NonePublic Comment: John Helfant, a property owner on the West Brookfied/Roxbury Town line, inquired about arranging for his children to shift from the Roxbury/Montpelier school system to the Brookfield/Braintree/Randolph (OSSU) system. He believes, based on GIS mapping documents, that his residence would qualify for the OSSU system. Mr. Helfant’s property had been affected by the State legislature’s Roxbury/Brookfield Town line realignment several years ago, which led to a portion of his property being designated within Roxbury. The Board discussed the possibility of petitioning the legislature to designate the property and residence as within Brookfield, but the likelihood of success seemed small. Another avenue might be to arrange to tuition Mr. Helfant’s children into the OSSU system. There is also an option that an adult family member might lease a rental property in the OSSU area to access the schools.New Business:
A. Robert Townsend – Stone Road Survey: Mr. Benson offered a brief description of the survey area, along with the history regarding Town issues along that stretch of Stone Road. The Board reviewed the proposed Agreement for Services with Mr. Townsend’s firm (American Consulting Engineers & Surveyors), and discussed with him the various tasks involved, including: deed research, site review, identification of neighboring properties, and eventual Selectboard review of materials and site markings. The Board also asked that Mr. Townsend provide 1-week notice before work starts. Mr. Haggett made a motion to approve the contract, Mr. Benson second: 3-0-0.
B. HighwayVT ANR/AoT – Road and Bridge Standards: the Board reviewed the State letter introducing the revised road and bridge standards and the updated template that Towns are to fill out to indicate which portions are relevant. The information will be necessary for both State and FEMA emergency funding and reimbursement decisions. The existing template expires July 31, 2019, so the Town will need to complete the updated template fairly quickly.Vehicle Maintenance Report FY2019: Administrative Assistant Kasey Peterson created a report that helps track expenses allocated among the various Highway Department vehicles and equipment. Board members appreciated the document, and recognized that it would be helpful both in regular budget status review and planning equipment purchases for Town Meeting 2020.Pike Industries, Inc. Contract: Pike submitted a bid for $220,860 for paving, reclaiming, and grading on the Ridge Road. Mr. Benson made a motion to approve the contract, Mr. Kimmel second: 3-0-0.Other Highway:
• Mr. Peck and the Board discussed funding that would become available for the Town’s match for various grants. FEMA will be providing reimbursement for activities related to the April 15, 2019 storm event. Mr. Benson noted that the sooner the Road Crew completes emergency-related projects, the sooner the Town can get paid for the work.
• Mr. Peck reported that he had ordered a new pump for the chloride truck, but that it was the wrong one. He will negotiate with another Town to borrow a chloride trailer.
• The Highway Department is considering renting an excavator for ditch work. Mr. Peck will check with equipment rental suppliers for prices. Mr. Benson suggested that the Road Crew test the concept on a few roads and figure out whether the expense and efficiency pans out under the Town’s budget.
• The Board and Mr. Peck discussed starting work on clearing out and adding space to the Town Offices parking lot to open up the area.
• The Board also suggested that Mr. Peck consider whether it was time to sell off our 1-ton truck and find a replacement.

C. Conflict of Interest Policy: the Board approved a COI Policy on August 27, 2018.

Old Business:
A. Approve Minutes of June 10, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the minutes of the meeting, Mr. Kmmel second: 3-0-0.
B. Approve Minutes of June 24, 2019 Selectboard meeting: deferred to the next meeting.
C. Changes in the Personnel Policy: the Board will continue review.Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $9,342.70 with large bills that include VLCT (VLCT dues): $2,570.00; TRORC (TRORC dues) $1,925.00; Orange County Sheriff’s Department (Fire Dispatch Service): $1,875.00; Mr. Benson second: 3-0-0. Other Proper Business:
• Mr. Kimmel drafted a letter to Sam Dilcer regarding the Board’s findings on an historic road that appeared in prior records for his property. The Board reviewed the draft; Mr. Kimmel will pass it along to Mr. Dilcer.
• A meeting about the benefits of Pond Village receiving a “Village Designation” will be held on July 15 at the Old Town Hall at 4:00 p.m.
• The Public Safety Advisory Committee (along with the Selecboard) are still awaiting word from OCSD about charges assessed for OCSD representative attendance at PSAC meetings.
• Mr. Benson reported that he attended a meeting involving representatives from Brookfield, Braintree, and Randolph (as part of the R3 project) discussing community benefit projects in the area.Mr. Kimmel made a motion to adjourn at 8:10 p.m., Mr. Haggett second: 3-0-0.

Jul 222019
 

Town of Brookfield
Selectboard Meeting
June 24, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Theresa Godfrey (Town Clerk/Treasurer), Dawn Conant, Ray Peck (Road Crew Foreman), Ron Caron

Call to Order – 6:33 p.m. Adjustments to Agenda – NonePublic Comment: Mr. Caron inquired about the permit status for a proposed garage on his Chelsea Road property. Mr. Kimmel (as Interim Administrative Officer) will do a site visit, and then follow up with the permit ruling. New Business:
A. Ms. Godfrey – Property on Route 14: the owner of a property located towards the south end of the Williamstown Gulf reported that, since the parcel is entirely swamp/wetlands, he no longer wishes to retain it and incur property taxes. The owner would like to offer it to the Town or perhaps to the State for inclusion in Ainsworth State Park. The parcel is appraised by the Town Listers at $7,500. Ms. Godfrey will be meeting with the Town lawyer on Wednesday to review the situation. At this point, the State has indicated that it has no funds available for a potential purchase. Selectboard members noted that the Town has generally declined to acquire private party.

B. Highway

Two Rivers – Ottauquechee Regional Commission – Grants in Aid FY20: Mr. Peck that the Highway Department would be interested in applying for the grant funding for additional equipment. Mr Haggett made a motion to the sign the TRORC Grant request for funding, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.Other Highway
• Mr. Peck has been working with the state Better Back Roads program on culvert and road drainage improvements.
• Anticipated FEMA project reimbursements will eventually be used to offset related highway expenses in the budget.
• Roadside mowing to start any day now.
• Once the revisions to the personnel policy are completed, Administrative Assistant Kasey Peterson will meet with the Road Crew to review the changes. The Road Crew should be provided annual reviews/updates on relevant Town policies.
• The crew is progressing on various ditching projects, and plans to stockpile decent residual material to use for other projects.

C. Historic Preservation – Initial Grant: the Town is eligible for a $250 matching grant to have the Town Office building inspected and obtain an estimate for repair work. Mr. Kimmel made a motion to pay the $250 match for the Historic Preservation match, Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.

Old Business:
A. Approve Minutes of June 10, 2019 meeting: deferred to the next meeting.
B. LEMP Adoption Form: the emergency planning data form has been completed and submitted.
C. Changes in the Personnel Policy: the Board continued discussion, including covering mandatory terms that are dictated by State and Federal insurance requirements.Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $70,308.07 with large bills that include Hebert Excavation (sand): $41,040.00; Kirk Yard Services (stone repairs): $9,786.00; BCBSVT, (health insurance): $3,394.30. Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0. Other Proper Business: the Board will send a copy of the proposed Stone Road survey RFP to the Town’s lawyer. The potential surveyor will be invited to the next Board meeting to complete the contract process.Mr. Kimmel made a motion to adjourn at 7:54 p.m., Mr. Haggett second: 3-0-0.

Jul 222019
 

BROOKFIELD PUBLIC
SAFETY ADVISORY COMMITTEE

WEDNESDAY JULY
24, 2019, 5:30 PM

BROOKFIELD
TOWN OFFICE,

40 RALPH
ROAD, BROOKFIELD, VT

The
sequence may be varied to accommodate members of the public and guests.

AGENDA

Review and Approve Minutes of June 19, 2019. [06/19/19 Minutes]Questions or Issues Brought by Members of the Public. [Parent Email]GUEST: Orange County Sheriff William Bohnyak on OCSD plans for FY 2020 in Brookfield.Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours] Continuing Review of Parking & Law Enforcement on Brookfield Roads. [Traffic Ordinance]Review of Radar Speed Cart Deployments in 2019. [Speed Cart Plan 2019]Public Safety Developments:Emerald Ash Borer Progress.E-911 Sign and Traffic Sign Status.Public Safety Advisory Committee Website Use.August Public Safety Message. [Draft Message]Setting the Next Meeting.Inviting Guests to the Next Meeting.Adjournment.

Jun 262019
 

Town of Brookfield
Selectboard Meeting
June 10, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Present: John Benson, Jeff Kimmel, Cory Haggett, Ray Peck (Road Crew Foreman), Dawn Conant, Lew Stowell (Public Safety Advisory Committee), and Sam Dilcer
1. Call to Order – 6:30 p.m.
2. Adjustments to Agenda – Mr. Dilcer will be first.
3. Public Comment: Mr. Dilcer inquired about the Board providing a letter regarding an old land records document that indicated there was an unclassified road/trail on his property. The road/trail does not show on the state’s Town Highway Map for Brookfield, and was not part of any activities in prior ancient roads reviews. Mr. Dilcer would like a formal acknowledgement from the Town that the road/trail does not exist. Mr. Kimmel will draft the letter and run it by the Town Attorney and get a copy out to the Board and Mr. Dilcer for review.
4. New Business:
A. Public Safety Advisory Committee: Mr. Stowell provided an update on what the Public Safety Advisory Committee has been up to (Status Report). He provided a brief discussion regarding items on a handout for the Board.
1. Orange County Sheriff’s Department: Contract
• OCSD may not provide full amount of patrol hours this fiscal year. We have not seen the bills for May or June yet. The PSAC would like any remaining amounts be used for signs or allocated to next year’s OCSD contract. Mr. Benson noted that due to the fiscal year ending soon, signs may not be ordered and get paid for in this fiscal year.
• The PSAC does not want to pay for having the OCSD attend Committee meetings. They recently billed the Town for 2 hours. This appears to be a change of policy; if so, then the PSAC wants to be able to choose when they would like OCSD representatives to attend meetings. PSAC would rather have the money spent on patrols than attending meetings. Mr. Benson suggested that Mr. Stowell contact the Department to verify plans for attending and billing time for meetings.
• PSAC is looking to have the Speed Cart placed at least 18 times during Spring, Summer, and Fall 2019. OCSD has been unable to provide data tallies in the last 2 years, as the resident flash drive was corrupted. PSAC suggests that they get the data from OCSD more frequently so this does not happen in the future. The Committee would like to get the information so they can focus where the cart is located and track patterns of activity.
• Mr. Stowell noted that the Town does not get charged for OCSD moving the cart.
2. Shortage of Parking in Pond Village: Mr. Stowell suggested that reconfiguring the Town Office parking lot might provide some relief; Mr. Haggett commented that the Board can look at the costs and feasibility of moving a utility pole located at the edge of the current lot. The Board can also consider the cost and feasibility of a change in the northern boundary to gain more area. Mr. Benson mentioned that we don’t want to have to do anything to trigger permitting, if at all possible. He will look at the configuration and a topo survey.
3. Emerald Ash Borer: the Committee is consulting with Kate Forrer (Town Forester) and continuing to gather information on what other Towns have done regarding this issue. The Committee will develop and recommend a plan to the Selectboard for using the $5,000 that was approved for initial EAB activities at Town Meeting 2019.
4. Stone Road Survey of Right-of-Way: the PSAC would ask the surveyor the Town picks to work with the Town Attorney to ensure the upcoming survey provides adequate support for any subsequent Town, OCSD, or State actions that might arise.
5. E-911 sign purchases: there have been 2 E-911 sign purchases so far. If we have to order more, they may cost a little more due to increased shipping fees.
6. Other PSAC Concerns: the Board does not have anything else at this time for the Committee. The Committee is working on key items now, and probably has enough issues to cover for the time being.
B. Highway
1. Training: the Town needs to arrange for training for any Road Crew employees who are hauling material, including from local sand and gravel pit sources. This would entail specifying job requirements along with associated training that’s triggered.
2. Ridge Road Paving Grant: the Town qualified for a $175,000 grant, with the Town incurring a 20% match requirement. Mr. Benson made a motion to accept the Ridge Road Paving Grant Award contingent upon Kasey Peterson (Administrative Assistant) verifying the Town’s match portion, Mr. Kimmel second; Mr. Benson asked if there was any discussion (none): 3-0-0.
3. VTrans Road Inventory Grant: the amount would be $7,120, with a Town match of $1,780. Mr. Benson made a motion that we accept the Grant amount contingent upon Mr. Peck investigating/confirming the desired amount, Mr. Kimmel second; Mr. Benson asked if there was any discussion (none): 3-0-0.
4. Two Rivers Grants in Aid FY2019/2020: it has been extended to June 30, 2020. Mr. Peck will review the Equipment Grant purchase portion and report back; the form needs to be returned in July. Mr. Benson made a motion to sign the Letter of Intent for planning purposes, Mr. Kimmel second; Mr. Benson asked if there was any discussion (none): 3-0-0.
5. Certificate of Highway Mileage: Mr. Kimmel will prepare the supporting documents and submit them to the State Agency of Transportation.
6. Other Highway Business:
• Mr. Peck needs to call ECFiber regarding line installation on McCready Road. If they plan to go across the Town (Public) ROW, he will need to review the proposal.
• Mr. Peck met with Dan Mason last week: there is significant damage on Taylor Hill Road. Ditches need digging out and the road needs to be built up.
• Witt’s Bridge Road: Kathleen Sauer has indicated that they do not want people damaging the area with inappropriate parking. The Road Crew can use the backhoe and remove 3-4 loads of material, which might be used for repairs on Eagle Peak Road.
• East Hill Extension Grant: the Town has a July 30 deadline to finish the work. The Road Crew could wait until the next fiscal year starts (July 1) to finish the project and work on getting sand trucked now. The Town could save 33% by using Town equipment; the Board recommended that the crew go ahead with trucking the material now.
• Mr. Peck will investigate purchasing a new one-ton truck for the next fiscal year. He will also consider whether and when to advertise sale of the current one-ton.
C. Orange County Sheriff Contract: Mr. Benson made a motion to approve the Orange County Sheriff’s Contract and that the contract shall not exceed $12,000 for the period July 1, 2019 through June 30, 2020, Mr. Haggett second; Mr. Benson asked if there was any discussion (none): 3-0-0.
D. Stone Road Survey: the Board received a single bid from American Consulting (ACES) of Williamstown, VT for $4,200; additional cost of $125/hr., if needed. Mr. Benson commented that we need to call the company in response to their RFP bid and make sure they are fully aware of the scope of the work we are looking for. The Board then needs to prepare an agreement and have the Town Attorney review it. Mr. Haggett will also need to notify the landowner adjoining the survey area regarding the upcoming work.
5. Old Business:
A. Approve Meeting Minutes of May 27, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the May 27, 2019 minutes, Mr. Kimmel second: 3-0-0.
B. Changes to the Personnel Policy: the Board still has revisions to the Personnel Policy, including language addressing training procedures and compliance. Ms. Peterson has also been offering recommendations.
C. Drug and Alcohol Policy: Mr. Kimmel offered one revision regarding regular employee testing and pre-employee testing, which the board “shall” require. Mr. Benson made a motion to approve the Brookfield Drug and Alcohol Policy with noted revisions, Mr. Kimmel second; Mr. Benson asked if there was any discussion (none): 3-0-0.
6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $20,974.73 with large bills that include White River Valley Ambulance (Ambulance): $3,596.25; Pike Industries, Inc. (East Hill Grant-in-aid): $3,440.55; Everett J. Prescott (East Hill Culverts): $2,343.60; Mr. Benson second: 3-0-0.
7. Other Proper Business:
• The trash collection on a particular Ridge Road property appears to be shrinking.
• Reminder: the next Board Meeting with be the final numbers/submissions for the fiscal year ending June 30, 2019.
• The Board needs to find a candidate for the open Administrative Officer (Zoning) position. Mr. Kimmel is acting as interim/temporary AO.
8. Mr. Kimmel made a motion to adjourn at 8:33 p.m., Mr. Haggett second: 3-0-0.

Jun 262019
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JUNE 19, 2019, 5:30 PM
BROOKFIELD TOWN OFFICE,
40 RALPH ROAD, BROOKFIELD, VT

UNAPPROVED MINUTES
The following members attended: Dan Mason, Mike Stoddard, Stuart Edson, Michael Rutkovsky and Lew Stowell with Kate Forrer, Town Forester and Russ Barrett, Northfield Tree Warden, Guest
1. Review and Approve Minutes of May 22, 2019. Approved unanimously.
2. Questions or Issues Brought by Members of the Public. No members of the public attended.
3. GUEST: Russ Barrett-Developing and implementing the Draft Emerald Ash Borer Threat Plan. Russ explained how Northfield got into removing trees from the Town ROW. The Emerald Ash Borer (EAB) had not been discovered four years ago when Northfield began clearing the Town ROWs. It was led by the Town Highway Foreman, Trent Tucker as a means of making the rural roads more passable in bad weather and easier to maintain. The removal of trees in the Town ROW was just the first step. Once the trees had been removed, the stumps and debris were also removed, ditches installed or improved and the shoulders of the road final graded. Almost all of the property owners agreed to have all of their trees harvested by Limlaw Chipping & Land Clearing Inc. Limlaw provided the service free of charge in exchange for the chips which they sell to wood fired heating plants. Limlaw removed the trees during periods when they could not get into the woods because of wet or unfrozen ground. Many land owners were eager to see their roads improved. All species of trees were removed, not just Ash trees. The Select Board held several open meetings to obtain agreement and Mr. Tucker and Russ visited each land owner, some more than once. The priority of improving the ROW was based upon the road condition, worst first. The committee thanked Russ for his presentation.
4. Select Board Meeting of June 10, 2019. L Stowell related the results of his presentation of the status report to the Select Board.
5. Continuing Review of OCSD Activities, Reports and Bills. The OCSD bill and report had not been received for May so there were no updates.
6. Continuing Review of Parking and Law Enforcement on Brookfield Roads. The sketch of the parking area was discussed and it was noted that J Benson has volunteered to plan the layout of an improved parking area this Summer.
7. Review of Radar Speed Cart Deployments in 2019. The Speed Cart has been deployed in Brookfield this Spring but no data from those deployments has been provided yet by OCSD.
8. E-911 Sign and Traffic Sign Status. A few E911 signs have not been picked up yet. A number of people have expressed interest in E911 signs in the next bulk purchase of signs.
9. Public Safety Advisory Committee Website Use. S. Edson to check on progress.
10. July Public Safety Message. Several ideas were suggested and L. Stowell will form them into a safety message with assistance from OCSD.
11. Setting the Next Meeting. July 24, 2019
12. Inviting Guests to the Next Meeting. Sheriff William Bohnyak will be invited.
13. Adjournment. At 6:49 PM.