Sep 042014
 

Brookfield is a town in Orange County, Vermont, United States. It was created by Vermont charter on August 5, 1781. Brookfield is best known for its floating bridge which spans Sunset Lake buoyed by pontoons. The bridge, which is the only floating bridge east of the Mississippi River, was originally built in 1820 by Luther Adams and his neighbors. Sunset Lake is also the site of an annual ice harvesting festival. Brookfield boasts that it has Vermont’s oldest continually operating library dating back to 1791.

Brookfield Town Offices

Brookfield Town Offices

Hours: Tuesday, Wednesday, Thursday
8:30 A.M. – 4:30 P.M.
Phone: 802-276-3352
Mailing address: P. O. Box 463, Brookfield, VT 05036

townclerk@brookfieldvt.org

Sep 302019
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE

WEDNESDAY SEPTEMBER 25, 2019, 5:30 PM

BROOKFIELD TOWN OFFICE, 40 RALPH ROAD, BROOKFIELD, VT

UNAPPROVED MINUTES

The following members attended: Dan Mason, Mike Stoddard, Michael Rutkovsky and Lew Stowell. Teresa Godfrey assisted with recent developments as Town Clerk.

  1. Review and Approve Minutes of August 21, 2019. Approved Unanimously.
  2. Questions or Issues Brought by Members of the Public. No members of the public attended.
  3. GUEST: DMV Truck Enforcement. No one from DMV able to attend.  May be able to attend in November if meeting date provided soon.
  4. Continuing Review of OCSD Activities, Reports and Bills. 29 patrol hours provided.  1 written citation for speeding and three written warnings for speeding and following too close.  20% of budget spent so far.
  5. Review of Radar Speed Cart Deployments.  Currently deployed at the Elementary School.  Soon to be deployed on Northfield Road.
  6. Continuing Review of Parking & Law Enforcement on Brookfield Roads.  L Stowell briefed members on developments at two recent Select Board Meetings.  Rob Townsend has completed the survey of the northern end of Stone Road and has determined the edges of the Town ROW and the “traveled Portion” in the vicinity of 2141 Stone Road.  A site visit is planned in the future to view the location of each.  The Select Board has taken action in response to complaints of Northfield Road property owners.  35 MPH signs have been ordered and placed on Northfield Road.  OCSD will place the Speed Cart in two deployments to warn motorists of the perceived change in speed limit.  OCSD and VSP have been alerted to the change.  The Select Board has requested that the Committee to research and develop a plan for large vehicles for all town roads by Town Meeting.  After discussion, the committee voted unanimously to accept the project with the understanding that the committee would not be determining weight limits of bridges, culverts or roadways.  That information will come from competent authorities to include the Town Highway Foreman.
  7. E-911 Sign and Traffic Sign Status. 19 Property owners have requested a total (to date) of 32 reflective house number signs.  An order date will be determined soon.
  8. Brookfield Fire Department Smoke & CO Alarm Program.  The Fire Department through an anonymous donor is providing battery operated, combined smoke and CO alarms for property owners who do not have them and have limited means to purchase them.  Persons desiring the alarms should contact Fire Chief Kevin Wheatley at 802-281-5882.
  9. Emerald Ash Borer Progress. Efforts to meet with GMP and WEC are continuing.
  10. Public Safety Advisory Committee Website Use. Tabled until next meetingOctober
  11. Public Safety Message. The October message will be about planning for Winter weather events and was approved for publication on the Town Website and Front Porch Forum.
  12. Setting the Next Meetings.  October 23 and November 20 were set as the next meetings.
  13. Inviting Guests to the Next Meeting. DMV Enforcement to be invited to the November meeting.Adjournment.
  14.  The meeting was adjourned at 6:48 PM.
Sep 242019
 

Town of Brookfield
Selectboard Meeting
September 9, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Present: Cory Haggett, Jeff Kimmel, Lew Stowell (Public Safety Advisory Committee), Robert Godfrey, Al Wilder, Carl Bushey, Richard Pecor, Ray Peck (Road Crew Foreman)

Call to Order – 6:35 p.m.; Mr. Haggett agreed to act as Chair for the meeting, Mr. Kimmel agreed to take minutes.Adjustments to Agenda – None.Public Comment: incorporated in the general discussion regarding Highway – Excess Weight.New Business: A. HighwayExcess Weight: Mr. Stowell made an initial presentation regarding the PSAC and his own review of the State and Town attempts to regulate excess weight vehicles and their travel on local roads. He commented that he doesn’t have all the answers, but he contacted the Department of Motor Vehicles to start understanding the system. Areas covered included: The current common vehicle weight limit identified in the Town Ordinance is 24,000 lbs. on Town roads. However, DMV and other authorities won’t enforce the limits unless/until the Town registers with the DMV system and lists weight limits for each affected road. Mr. Stowell commented that the Town will need further instruction on how to work with the system. The Town has issued excess weight permits for years and collects administrative fees, which appears to be adequate for insurance purposes. Mr. Stowell noted an issue with the Town attempting to actually catch vehicles (and drivers/owners) who have allegedly caused damage to the roads and right-of-ways, before any potential damages can be assessed and follow-up compensation is sought. Public comments included concerns that vehicles over 24,000 lbs. (and continuing up to 80,000+ lbs.) were currently transiting the Town. The combination of excess weight and sheer vehicle size is a bad combination. The Town would need to widen many of the Class 3 roads to accommodate such vehicles. In addition, if speed limits aren’t clearly posted, many drivers simply assume that they can drive at the base State speed limit of 50 mph. These issues have been ongoing for many years. Additional comments were made about the highway wear and tear created by large vehicles. This includes excess dust and damage caused by material leeching into local brooks and waterways. These problems are also affecting property values. Mr. Peck reported that more speed limit signs will be posted around Town in the next couple of weeks. Mr. Haggett confirmed that the signs are a priority. He also contacted the Department of Agriculture, which referred to and provided copies of several State statutes (23 VSA 1400, 23 VSA 1400a, 23 VSA 370), to indicate Town authority and limits regarding agricultural and excess weight vehicles. Mr. Haggett observed that the Town could also remove some trees in the ROW to help improve travel lanes and line-of-sight conditions. Other questions arose over whether limiting Town roads to 24,000 lbs. would pose interstate commerce issues; whether the Town could require lead vehicles for oversize vehicles; whether the Town could restrict larger vehicles on specific portions of dirt roads (such as Pond Village). Northfield Road will be the subject of a traffic study within a week or so.Other Highway Issues: • Mr. Wilder asked if the Town could replace the sign missing at the end of his drive. Mr. Peck said he would follow up. • Mr. Stowell inquired whether the survey of a portion of Stone Road had been finished. The Board hadn’t heard yet. • Mr. Peck reported on various Highway Department projects: • Taylor Hill repairs: it will take 4 days with Town trucks to get about 300 yards of material moved for the project. A local landowner at the west end is amenable to the Town also shifting some berm material for the work. • Mr. Peck is getting quotes for a new loader, including arranging for a “test run” of equipment. • The Department is stockpiling material for the upcoming Winter and mud season conditions. In addition, he is assessing the need for new tires and chains. The fuel supply is in good condition. • Pike Co. will be starting paving on Ridge Road in early October.

B. Errors and Omissions – Listers: on motion of Mr. Haggett, Mr. Kimmel second, the Board voted 2-0-0 to approve the request to correct errors in the 2019 Grand List (Tassie property).

5. Old Business: A. Approve Minutes of August 26, 2019 meeting: deferred. B. Personnel Policy Changes: deferred.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $750.83, with large bills that include Freightliner of NH (Truck 4): $274.17; TENCO New England Inc. (Stock Parts): $114.73; Lowell McLeods Inc. (Truck 3): $102.04; Mr. Haggett second: 2-0-0.

7. Other Proper Business – None.

8. Mr. Kimmel made a motion to adjourn at 7:55 p.m., Mr. Haggett second: 2-0-0.

Sep 222019
 

BROOKFIELD PUBLIC
SAFETY ADVISORY COMMITTEE

WEDNESDAY SEPTEMBER
25, 2019, 5:30 PM

BROOKFIELD
TOWN OFFICE,

40 RALPH
ROAD, BROOKFIELD, VT

The
sequence may be varied to accommodate members of the public and guests.

AGENDA

Review and Approve Minutes of August 21, 2019. [08/21/19 Minutes]

2. Questions or Issues Brought by Members of the Public.

3. GUEST: DMV Truck Enforcement (Doubtful).

4. Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours]

5. Review of Radar Speed Cart Deployments.

6. Continuing Review of Parking & Law Enforcement on Brookfield Roads.

7. E-911 Sign and Traffic Sign Status.

8. Brookfield Fire Department Smoke & CO2 alarm program.

9. Emerald Ash Borer Progress.

10. Public Safety Advisory Committee Website Use.

11. October Public Safety Message. [Draft Message]

12. Setting the Next Meeting.

13. Inviting Guests to the Next Meeting.

14. Adjournment.

Sep 192019
 

Saturday, September 21, 2019 From 8:00 a.m. to 1:00 p.m.

At the Closed Landfill past the Randolph Transfer Station

This event is for the residents of: Randolph, Braintree, Brookfield & Northfield ONLY!

Materials Accepted at the Event: Acids, Adhesives, Aerosols, Antifreeze, Brake Fluid, Cements, Charcoal Lighters, Chlorine, Cleaning Fluid, Degreasers, Disinfectants, Drain Cleaners, Dry Gas, Epoxies, Dyes, Fiberglass Resins, Flea Powders, Furniture Strippers, Hair Removers, Herbicides, Insect Repellents, Lacquers, Lubricants, Mothballs or Flakes, Nail Polish Removers, Oven Cleaners, Oil Based Paints, Paint Removers, Paint Thinners, Permanent Solutions, Pesticides, Photo chemicals, Rat Poisons, Rug & Upholstery Cleaners, Rust Solvents, Wood Preservatives, Spot Removers, Toilet Bowl Cleaners, Tub and Tile Cleaners, Turpentine, Varnish, Weed Killers, Wood Polishes, Wood Stains, Mercury containing products.

Materials NOT Accepted at the Event:

Asbestos, Automotive Paint, Automotive and Marine Batteries, Tires, Used Oil, Explosives or Shock-Sensitive Materials, Ammunition, Radio-Active Wastes, Pathological Wastes, Infectious Waste, Medicines, Dioxins, Compressed Gas Cylinders, Fluorescent Light tubes, Electronic equipment, TV’s, Computers.

If you have any questions about the event or acceptable materials, please call Denise King at Casella 802-356-9094 or 802-888-2797.

Also check out the Mountain Alliance website: www.mtalliance.org If you want to register with CESQG, please call Krista Gloden at Clean Harbors (860) 583-8917 Ext 351.

To recycle all other materials check out VTrecycles.org.

If you qualify as a small quantity (CESQG) business, and wish to dispose of your hazardous waste, arrangements for disposal and payment must be made with Clean Harbors at least seven days in advance.

Sep 182019
 

DRAFT
Brookfield Planning commission meeting minutes

September 10, 2019

Present:

Gwynn Zakov,
Chair; William White; Martha Judy; Jon Jickling; Jeff Girard; Nancy Jacques

Public
Present:

Tim Gershon

7:03- the
meeting was called to order

Discussed
the filling of open positions on the commission.  Nancy Jacques was recently appointed by the
Selectboard.  Gwynn Zakov will follow up
with the Selectboard regarding the appointing of Tim Gershon.

August
meeting minutes were unanimously approved.

The Planning
Commission continued with revisions to the Town Bylaws. 

White /Judy
motioned to adjourn.  The meeting
adjourned at 8:09.

Respectfully
submitted,

Jeff Girard

Aug 272019
 

Town of Brookfield Selectboard Meeting August 12, 2019 at 6:30 P.M. Town Clerk’s Office Minutes Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Theresa Godfrey (Town Clerk/Treasurer), Ray Peck (Road Crew Foreman), Scott Wakefield

Call to Order – 6:30 p.m.Adjustments to Agenda – None.Public Comment  Mr. Wakefield inquired about a right-of-way issue that had arisen regarding paths for their farm equipment, along with a related question about excess weight vehicles on the Town roads.  Mr. Benson asked if there was damage: as of now only grass was trampled down.  Mr. Benson mentioned that if damage is done to the right-of-way by loggers, etc., they must pay for it to be fixed, hence the need for the weight certificate.  Mr. Peck will review whether the road has been posted and what weight restrictions apply.New Business: A. Highway

1. Certificate of highway
mileage: Mr. Kimmel reported that the documentation was submitted to AOT
several weeks ago; he will contact the agency to confirm the status.

2. Excess Weight Permits: the
Town has been issuing the permits once applications are submitted along with
the proper fee. Administrative Assistant Kasey Peterson provided of the written
description of the process along with permit samples from other towns. The Town
should check with VLCT to see what they recommend for permit protocol. Mr. Peck
can also check with Chris Bump (AOT) to verify the posted limit for Northfield Road.
There is also a question as to who would administer and enforce the weight
limit policy. The Board will review the material and continue discussion at a
subsequent meeting.

3.
Other Highway


Mr. Peck received a call from a concerned citizen asking that the Road Crew
clear and open up a Class 4 road. The cost (preliminary estimate to make it up
to standards) could be upwards of $100,000. Mr. Peck will begin reviewing the
Town’s Class 4 roads and inventory which need to be cleared and possibly opened
and the potential costs for doing so.


The sand pile will be done before long. The Crew plans to tackle ditch work
next.

 The Board would like to meet
with Mr. Grady on East Hill to review and discuss culverts and ditch lines at
the eastern end of Taylor Hill Road. Mr. Peck will contact

Town of Brookfield Selectboard
Meeting Minutes Page 2 of 2 August 12, 2019

Mr. Grady about arranging a meeting on August 26, prior to
the regular Board meeting.

 Mr. Benson and Mr. Peck will also meet regarding the Town
Office parking lot and potential improvements, which will also be discussed at
the next Selectboard meeting.

 Mr. Benson asked if the Town had advertised the 1-ton truck for sale yet. Mr. Peck will work with Ms. Peterson to get the process going. Mr. Benson mentioned that the Town needs to sell the old truck before we can purchase a “new/used” truck for the Town.

B. Records
Management and Retention Policy: Ms. Godfrey reported that the Town needs to
have a policy in place in order to shred/recycle paperwork. Ms. Godfrey
submitted copies of a potential records retention policy provided by the VT
Secretary of State’s office for the Board to review and discuss at the next
meeting.

C. Set the Tax Rate: Ms. Godfrey Theresa presented a proposed listing and calculation of municipal and total rates for Fiscal Year 2019/2020. Mr. Kimmel made a motion to approve the tax rates for FY 2019-2020, Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0. The Municipal rate is $0.5040. Education rates are: Homestead rate: $1.4649; Non-Homestead rate: $1.4862. D. Town Office Building Repair: the Town received an invoice for $2,250, which was approved in the warrants.

D. Town Office Building Repair: the Town received an invoice for $2,250, which was approved in the warrants.

5. Old Business:

A. Approve
Minutes of July 22, 2019 meeting: Mr. Haggett made a motion to approve the
Meeting Minutes of July 22, 2019 as amended, Mr. Kimmel second; Mr. Benson
asked for discussion (none): 3-0-0.

B. Personnel Policy Changes: Mr. Kimmel will review with Ms. Peterson.

6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $20,030.21, with large bills that include R E Tucker (road reconstruction): $9251.20; Pike Industries Inc. (paving): $2,264.27; Arcadia Restoration LLC, (building maintenance): $2,250.00; Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.

7. Other Proper Business:

 Trash issue at Ridge Road property: trash is now filling
the shed and dumpster. Letter from the Town attorney was sent.

 Mr. Benson
requested comments from Mr. Kimmel and Mr. Haggett regarding the RFP for the
Town Garage project. Would like to get it posted by this Friday or the timing
will get pushed back and not allow enough time for the Selectboard to warn the
project for Town Meeting 2020. The Board decided to allocate up to $15,000 for
this RFP Design/Build Phase.

8. Mr. Kimmel made a motion to adjourn at 7:54 p.m., Mr. Haggett second: 3-0-0

Aug 262019
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE

Draft Minutes

WEDNESDAY AUGUST 21, 2019, 5:30 PM

BROOKFIELD TOWN OFFICE,

40 RALPH ROAD, BROOKFIELD, VT

Mike
Stoddard, Stuart Edson, Michael Rutkovsky and Lew Stowell and LT Barbara
Kessler, VSP, Guest. Teresa Godfrey, James Godfrey, Robert Godfrey, Richard
Pecor JR, Ron Lovejoy, Erik Nielsen, Lynn Lampson, Carl Bushey, Gene Parent,
Evangeline Parent and Mike Lefebvre, Members of the Public.

Review and Approve Minutes of July 24, 2019. Approved unanimously.Questions or Issues Brought by Members of the Public. Eleven residents of the Northfield Roadpresented safety concerns about truck and large agricultural vehicle traffic on Northfield Road.  They stated that there was a high volume of vehicles exceeding the 24,000 pound weight limit, traveling very fast, making considerable noise, often so wide it was unsafe to meet them and causing a great deal of dust.  There was also concern expressed about the odor of the liquid manure being spread and the lack of covers on trucks carrying harvested forage and crushed stone.  James Godfrey provided photos of vehicles causing them distress and of repairs that needed to be made on the Northfield Road.  A State Trooper had told James Godfrey that the Brookfield weight limits were not posted on the VTrans website and were therefore unenforceable.  LT Kessler recommended that the committee contact the DMV truck unit (LT Giolito) for enforcement of truck weight issues and clarification of laws.  L Stowell will contact DMV.  Efforts by residents to request safer and better behavior of the equipment operators and owners have been so far unsuccessful.  L Stowell stated that the town ordinance specifies 35 MPH but that there were no signs currently posted.  He promised to contact R Peck to see the status of speed sign replacement.  Committee members encouraged the residents to attend a future Select Board Meeting and promised to send recommendations to the Select Board.Review of Radar Speed Cart Deployments.  Three deployments, Route 65 near the Post Office, Route 14 in East Brookfield and Stone Road at the I-89 emergency entrance were discussed.  Drive times had a significant number of speeders and were more likely for enforcement efforts.  GUEST: VSP LT Barbara Kessler, Station Commander, Royalton Barracks.  Lt Kessler explained the VSP statewide and at her barracks was experiencing a shortage of personnel.  At this time accidents and other emergencies often meant that there were not many troopers to patrol rural towns.  However, the Speed Cart data was helpful and She would urge patrols on roads where Speed Cart data suggested excessive speed.  She also promised to send information on legal requirements for pedestrians for the safety message.  She suggested that the committee look into walking paths. Continuing Review of OCSD Activities, Reports and Bills.  OCSD has increased the patrol hour rate from $46 to $47.  This Summer patrol hours have increased as requested.  June had 37 hours and July had 31.5.Continuing Review of Parking & Law Enforcement on Brookfield Roads.  The survey of the Stone Road Town ROW is proceeding.  The parking sign at the East end of the Floating Bridge has disappeared.  Cars are parking illegally.  Some thought will be given to a noise ordinance.E-911 Sign and Traffic Sign Status.  The new price for E-911 signs from Vermont Correctional Industries is $5.25 which includes shipping to the town office.  The order form for Brookfield property owners to buy signs will go out with the tax bills soon.  Persons wanting to have their signs shipped instead of picking them up at the Town Office will incur an additional shipping chargeEmerald Ash Borer Progress.  Inquiries to GMP and WEC for joint efforts are being made.Public Safety Advisory Committee Website Use. Efforts are continuing.September Public Safety Message. There was discussion of the draft and S Edson will review the draft and make suggestions.Setting the Next Meeting:  September 25, 2019Inviting Guests to the Next Meeting.  L Stowell will see if LT Giolito, DMV Truck Team, or one of his officers is available to attend as a guest.Adjournment. Was at 7:10 PM.

Aug 202019
 

DRAFT Meeting Minutes of the Brookfield
Conservation Commission             August 19, 2019

Present: Jon Binhammer, Jon Jickling, Susan Shea, Kathy Kinter      Absent: Starr Strong

Jon B reviewed minutes from the June meeting for approval. 

They were unanimously approved after discussion about our commission’s role regarding EAB.

Sue will read Safety Committee’s minutes
to keep abreast of their plans.

There was no meeting in July.

Bylaws: Jon B. will email out a draft to members, highlighting areas of import, to be discussed at the September meeting.  At that time we will vote to adopt the bylaws.

Programs:

The Rood Pond Paddle was rescheduled and revamped due to scheduling conflicts. We will do a natural history interp  paddle on Bakers Pond Sept. 22 from 3-5. Sue will be away. Kathy will do publicity. Jon B will announce at OTH program on the 19th.

OTH  9/19 Jon B will do a slide show of Brookfield’s Hidden Gems, discuss the commission and ask for input for program ideas. Jon will contact Ted to let him know this.

Brookfield Town Forest Hike  Oct 6 
3-5    Remind folks to wear bright
colors.

Open meeting law: At next meeting Kathy
will a present brief outline.

Briefly
discussed our role regarding Hippo Park.
Will revisit at next meeting.

Meetings:  Will be held when possible the 3rd
Monday of each month in the library from 7-8:30 PM.  Next meeting is September 16.  Sue will be away.

Respectfully submitted,

Kathy Kinter

Aug 182019
 

BROOKFIELD
PUBLIC SAFETY ADVISORY COMMITTEE

WEDNESDAY
AUGUST 21, 2019, 5:30 PM

BROOKFIELD
TOWN OFFICE

40
RALPH ROAD, BROOKFIELD, VT

AGENDA

Review and Approve Minutes of July 24,
2019. [07/24/19 Minutes]Questions or Issues Brought by Members of
the Public. GUEST: VSP LT Barbara Kessler, Station
Commander, Royalton Barracks.Review of Radar Speed Cart Deployments.Continuing Review of OCSD Activities,
Reports and Bills. [OCSD Patrol Hours]Continuing Review of Parking & Law Enforcement
on Brookfield Roads.E-911 Sign and Traffic Sign Status.Emerald Ash Borer Progress.Public Safety Advisory Committee Website
Use.September Public Safety Message. [Draft
Message]Setting the Next Meeting.Inviting Guests to the Next Meeting.Adjournment.

Aug 152019
 

TOWN OF BROOKFIELD, VT REQUEST FOR PROPOSALS August 2019

The Town of Brookfield is requesting proposals to prepare a Design/Build Request for Proposals package for an addition/renovation of the Brookfield Town Garage.

Background The Town conducts its Road Maintenance operations out of a site at 866 VT Route 65 in Brookfield. The site contains a 2 bay wood framed Garage, a storage shed, salt shed, sand pile, and yard storage. The Garage was built to house 2 full-size dump trucks and currently houses 3 trucks. In addition to the 3 dump trucks, the Town also has a Loader, Backhoe, Grader, a one-ton dump truck plus other miscellaneous trailered equipment. Several pieces of equipment are stored in the 3 sided shed.

The objective is: to construct an addition to the existing Garage such that the majority of the equipment can be housed in a heated space with sufficient space to maintain the equipment as well as keep it under cover. The existing garage was built in the 1970s. A small office was added to the front in 2017. The intent would be to bring this space into compliance with current codes.

A sketch of the proposed expansion is attached for information only. The Town is open to other approaches to achieve the objective.

At this time, the Town is looking to retain the services of a person or firm that can assist the Town in the preparation of a Design/Build Request for Proposals to solicit Bids. The Selected Bidder would be responsible for advancing the Design, obtaining necessary Permits/Approvals, and constructing the improvements.

The Town has allocated up to $15,000 to complete this task. The intent is to develop a Bid package to sufficiently define the project requirements, standards, deliverables, final product, and options, such that the Town receives a quality product and is not faced with extra costs during the Design/Build process.

Proposal Requirements

Work must be performed by a person or firm with experience in the preparation of Design/Build Bid documents within the State of Vermont.Work must be completed no later than December 5, 2019 unless otherwise approved in advance in writing by the Selectboard. The intent would be to request responses by early January 2020 so that the costs to advance the project could be included for the March 2020 Town Meeting Warning.Vendor must work closely with the Selectboard and the Road Foreman in the preparation of the Bid documents to ensure the documents correctly reflect the desires of the Town.Cost proposal to perform the services requested shall include all labor, materials, and expenses to complete the work.The Final product shall include a complete package suitable for Bidding.The Vendor will assist the Town in the Bid process, by addressing questions from perspective Bidders, reviewing the Bids, and providing a recommendation for award. (Note: no award will be made until after Town Meeting, assuming the Town votes in favor of the motion and the Town secures the necessary funding. This must be made clear in the Bid documents.)Three references of similar work shall be provided.A timeline for completing the work shall be provided.Insurance Requirements: prior to the start of work, a certificate of insurance shall be provided to the Town. Since the Town will be relying upon the documents prepared by the Vendor, the Vendor must have as a minimum:  Work’s Compensation $500,000  Commercial General Liability $1,000,000  Business Auto $1,000,000  Professional Liability $1,000,000There are no known plans of the existing building or grounds other than the attached sketch.The Design/Build RFP package prepared by the Vendor shall contain at a minimum:  The Bid Form  Insurance Requirements  Performance Bond requirements  Base Bid performance specification outlining the requirements, performance, codes/standards, deliverables, quality/items contained in the base bid, workmanship, etc. for the complete performance of the work.  The requirement for the selected Design/Build Vendor to work closely with the Town in the final planning, design, and construction of the improvements.  The need to keep the existing facility in operation during the performance of the work.  Specification for and costs for alternates as defined in consultation with the Selectboard/Road Foreman.  That the Design/Build Firm is responsible for obtaining all necessary Permits/Approvals for the project including all associated Permit fees/costs.  Payment process/requirements.  Performance requirements/timeline/bond.The Town expects the Design/Build proposal to request a number of cost comparison alternates such as:  Creation of an isolated room within the building to house combustible products.  Replacement of the existing windows with more energy efficient units.  Replacement of the existing lighting with more energy efficient lighting.  Addition of a lunch/meeting room.  Addition of an isolated room for painting, welding, etc. with an isolated ventilation system to the exterior.  Radiant floor heating within the new addition.  Other potential design scenarios that may be suggested during the proposal process.

Legal Action

The Vendor shall be responsible for any and all legal actions/costs, if any, taken against the Town in the use of the materials prepared by the Vendor.

Submission of Proposals

Proposals shall be submitted in a sealed envelope clearly marked “Design/Build Proposal” on the outside of the envelope. To be considered, proposals must be received by noon on September 5, 2019 at the Brookfield Town Office, 40 Ralph Road, P.O. Box 463, Brookfield, VT 05036. Proposals will be opened and reviewed at the next warned Selectboard meeting following. The Selectboard reserves the right to reject any and all proposals and/or to negotiate with any of the submitters if the Board believes it is in the best interest of the Town to do so.

Timeline  Submission of Bids ……………… 9/5/19  Selectboard Opens Bids ……… 9/9/19  Selectboard Interviews Firm or Firms …… week of 9/9/19 (dates/time as arranged with Firm[s] selected to interview)  Notice to selected Firm, Contract negotiation ……. week of 9/16/19  Contract signing/notice to proceed ……. 9/23/19  Completion of Work/Submission of Final Product ……. 12/5/19  Review of Package, set Advertise for Design/Build firm …… 12/9/19  Advertise period …………. 12/11/19 thru 1/15/20  Review of Bid/recommendation to Selectboard ….. 1/20/20

Questions shall be directed in writing to Kasey Peterson, Administrative Assistant, at the Town Office via e-mail at admin@brookfieldvt.org or P.O. Box 463, 40 Ralph Road, Brookfield, VT 05036. Questions must be received by noon, August 29, 2019.