Jun 292020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE

WEDNESDAY JUNE 24, 2020, 5:30 PM

BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)

UNAPPROVED MINUTES

The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell.

 

  • 5:30 PM: Call to Order
  • Additions or deletions to the agenda- None made.
  • Review and approve previous of May 27, 2020 meeting minutes, Approved 4-0.
  • Open public comment period- No members of the public attended.
  • Continuing Review of OCSD Activities, Reports and Bills to include:
    • Patrol Hours and Budget- The May 2020 bill overcharged by using next year’s rates. L Stowell will contact Select Board. Also requesting clarity about executing Federal Search warrants.
    • Speed Cart Results- Members were happy with the results of the last two deployments. They were of short duration and provided good data.  It was noted that 10 of the 14 vehicles that exceeded 40 mph in Pond Village did so during daylight hours.
    • Other-Members are not clear if OCSD has all of the current town ordinances and how they are transmitted to deputies on patrol in Brookfield. L Stowell to check with the Select Board.
  • Parking in Pond Village- Committee still concerned about the lack of parking in Pond Village and the Floating Bridge. They are looking forward to the expansion of the Town Office parking lot.
  • Town Over Weight and Over Sized System Project Progress-The committee recommends that a public meeting be held soon about weight limit signs and enforcement. The Select Board promised a public meeting at the Town Meeting in March.  This may have to be conducted by phone conference, internet or other approved socially distanced method.  L Stowell will check with DMV to see if specific weight limits for bridges are displayed on the DMV website.
  • E-911 Sign and Traffic Sign Status- L Stowell to contact Jeff Kimmel about the status of sign orders using FY 20 funds.
  • Emerald Ash Borer Progress-The traps have arrived. K Forrer to mobilize volunteers to put them up.
  • Public Safety Advisory Committee Website Use- More work to be done.
  • PM: July Public Safety Message- The message will include information about the OCSD Speed Cart and the continued use of masks and social distancing.
  • Setting the Next Meeting- July 29 at 5:30 PM at the Brookfield Congregational Church.
  • Inviting Guests to the Next Meeting- Jeff Kimmel from the Select Board will be invited because of his oversight of the town roads and the road crew.
  • 6:50 PM Entertained motion to adjourn meeting: Moved by S Edson, Seconded by M Rutkovsky, passed 4-0.
Jun 232020
 

Town of Brookfield
Selectboard Meeting
June 8, 2020 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes

Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Kasey Peterson (Administrative Assistant)

A. Call to Order – 6:36 p.m.

B. Adjustments to Agenda: A personnel issue recently arose; on motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to go into Executive Session at 6:37 p.m., for a personnel discussion. The Board exited the session at 7:05 p.m.

C. Public Comment: (none)
D. Highway Report:
1) Ridge Road: the Town received a report from Chris Bump (VT Agency of Transportation) and other AoT personnel regarding degrading conditions on the road. Mr. Bump had visited Brookfield on May 14 to review the situation. At that meeting, Road Crew Foreman Ray Peck had identified several issues with the paving work performed by Pike Industries in Fall 2019.
AoT addressed 3 sections of the road, the conditions they observed, and potential responses to the problems. The Board will forward a copy of the report to the Town Attorney, asking for his recommendations on how to proceed.
2) Baker Access Permit: Baker Access Permit: Jeff Baker submitted an application for an Access Permit to upgrade a 700 feet portion of TH14 (starting at the junction with Twin Pond Road) along with creating a driveway off of TH14 into a parcel that Mr. Baker intends to develop.
A neighboring property owner (Les Haskell) had expressed concerns about the proposed road work, including appropriate drainage and culvert construction, impact on local water resources, proper continuing maintenance on the improved portion, and the potential for increased traffic on TH14.
The Board would like to have Mr. Baker provide additional information and documents, including Subdivision and Development Permit applications that would help describe plans for the site. Town Administrative Officer (Zoning) Mike Fiorillo is aware of the proposal development, and will also need additional information regarding the zoning permits. Mr. Fiorillo has indicated he believes Mr. Baker wants to complete the Access Permit process before proceeding to the zoning items.
3) Gravel/Sand Pit: Road Crew Foreman Ray Peck has been discussing a proposed plan with Keith Sprague to obtain sand for the Town; Mr. Sprague may have a site that could be opened up as a sand and/or gravel pit.
Mr. Benson said he will contact Mr. Sprague and follow up regarding potential test pit borings to begin to assess the quality of the material and potential area it covers.
4) Hay Bale Shredder – Grant Paperwork: Ms. Peterson asked that the Road Crew provide photos and additional shredder usage information in support of the grant.
5) Road-side Mowing Contract: On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to approve the Contract for Services with Brandon Stevens Mowing LLC for the annual Town mowing work.
E. New Business
1. Vermont Local Government Resolution: no action.

2. Contract for Stan Wheatley: Mr. Benson made a motion to approve the contract for services with Stan Wheatley; Mr. LaRocque second. Mr. Benson asked for discussion (none): 3-0-0. Mr. Wheatley has provided contractor work and equipment for various Brookfield Highway Department projects for many years.

F. Old Business

1. Personnel Policy – deferred.

G. Approve Selecboard Meeting Minutes: Mr. Kimmel made a motion to approve the Meeting Minutes of May 26, 2020; Mr. LaRocque second. Mr. Benson asked for discussion (none): 3-0-0.

H. Payroll/AP Warrants: Mr. LaRocque made a motion to pay the warrants totaling $79,787.93 with large bills that include: Hebert Excavation (Sand): $60,045.00; Everett J. Prescott (Culverts): $7,320.00; and BCBS VT (Health Insurance): $4,500.65; Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.

I. Other Proper Business:
An item was addressed in Road-side Mowing above.
The Board proposed an initial meeting of the Town Garage Committee to be held June 16 at the Town Clerk’s Office, at 6:30 p.m. Board members will notify people who have expressed an interest in participating in the committee.
The Board is looking for a person to help prepare minutes for Selectboard meetings. The position will be paid, and involve approximately 2 hours to take notes at each meeting and approximately 3 hours to draft the minutes.

J. Mr. LaRocque made a motion to adjourn at 8:33 p.m., Mr. Kimmel second: 3-0-0.

Jun 222020
 

Present: Jon Binhammer, Kathy Kinter, Sue Shea, Starr Strong, Jon Jickling
Meeting outside at Town Office came to order at 7:00 PM
May minutes were unanimously approved as presented.  Kathy informed the group that she is now posting the minutes on the town site and they will no longer be labeled “draft” or “final”.  If they need to be amended, they will be posted as such on the site. There is now a drop down tab for agendas and minutes for the committees and commissions.
There was no one from the public in attendance.
Jon J will invite Kate F. to the next meeting for an EAB update.
Annual Meeting –Jon B informed us that we had missed the annual meeting in May since it was on Zoom. Starr and Kathy agreed to 4 yr.- terms and Jon will make the recommendation to the Selectboard to appoint them as such.  Officers were elected and no changes were made.
Chair-Jon Binhammer
Vice Chair-Sue Shea
Treasurer-Jon Jickling
Secretary-Kathy Kinter
Green Up Day:  Starr spoke to Bonnie Fallon and presented what she had learned regarding prior history. We voted unanimously to adopt it as a Commission project for next year.  Discussion followed about involving the school and families, as well as how to handle returnables.  We will begin planning at our Feb. or March meeting.
Our meetings in the time of Covid:  We agreed to continue to meet outside the town office as long as weather was cooperative.  Jon B will speak with Ted about using the Old Town Hall in event of darkness, rain or cold. Should we need to meet there, we can put a sign on the town office door directing folks across the street.
Lamson Pond Fen Conservation Project: Closing on the property occurred.  Discussed hosting a field trip to the fen for a small group of 10-12, with prior registration and face masks required. Sue will do publicity. Jon B will send her the information.  Trip to be Aug. 9, 3 PM.
Planning Commission collaboration RE: Act 171/Forest Fragmentation:  Jon J shared that the commission has not been meeting and has no plans to at present.  He did share information with them regarding Biofinder but does not know if anyone accessed it.
We discussed the need to familiarize ourselves (and perhaps invite members of the Planning Commission) with parcels that have been identified on Biofinder as being of high ecological importance.  Sue looked at the maps Jon B sent her but was unable to print them. She did ascertain that these areas warranted investigation: 1). north of rte. 65, on the west side of 89 and a bit where rte. 65 meets rte. 12; 2). north of rte. 12 to the Roxbury line (calcareous wetland) 3). around Sunset Lake and the wetland north of it.  Starr suggested we look at wildlife crossings near the interstate as well as the marsh between Cross Over Rd, 89 and West St.   We will do a field trip on Tu. July 7 at 3:00 PM and meet at Baker Pond.  Kathy suggested we have maps from Biofinder and that if Jens would send his power point, we could perhaps print those maps. Jon B and Sue will reach out to Jens again.
Jon B mentioned that there is a current proposal to extend a class 4 road which goes into the woods near the rte. 14 side of Twin Pond Rd.  The proposal is for a 700 ft. road with possible development, both of which would contribute to fragmentation.
Brookfield School Habitat Enhancement- Jon B spoke with the principal and head maintenance person about our doing a plan to do Native plantings with the kids that would augment the Four Winds program, as well as the surrounding habitat of the school.  It would be shared with the superintendent.  Staff were supportive of the idea. We will plan an outing to the school in September. Kathy will talk with Kathleen Sauer about how best to coordinate with Four Winds.
Sunset Brook Natural Area: Jon B and Jon J surveyed the bridge and board walk.  Nancy MccCall has phone poles that could be used to repair the bridge, as it is listing to one side. Jon J would donate wood for the boardwalk repair. Jon B reached out to the Scout leader whose boys helped with repairs after Irene; 10-15 people would be needed.  We voted unanimously to make this a Commission project.  Jon B. will ask if the road crew might help with transporting the poles. We could visit the area in Sept. when we visit the school grounds.
 Next meeting:  THERE WILL NOT BE A JULY MEETING.   Next meeting is Monday, August 17 7:00 PM   Town Office, if weather conducive
Meeting Adjourned at 8:35 PM
Respectfully submitted,
Kathy Kinter
 
 

Jun 212020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JUNE 24, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
 
All Members and Guests will wear face masks and observe social distancing.
 
All times will depend upon the amount of public participation and committee discussion.
 
AGENDA

5:30 PM: Call to Order
5:31 PM: Additions or deletions to the agenda
5:33 PM: Review and approve previous of May 27, 2020 meeting minutes
5:37 PM: Open public comment period (if applicable)
6:00 PM Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget
Speed Cart Results
Other

6:20 PM: Parking in Pond Village
6:30Town Over Weight and Over Sized System Project Progress
6:45 PM: E-911 Sign and Traffic Sign Status
6:55 PM Emerald Ash Borer Progress
7:05 PM: Public Safety Advisory Committee Website Use
7:10 PM: July Public Safety Message
7:05PM: Setting the Next Meeting
7:10 PM Inviting Guests to the Next Meeting
7:15: Entertain motion to adjourn meeting

Jun 182020
 

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
22 June 2020 at 6:30 PM
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway
1. Highway Report
2. Ridge Road
3. Baker Access Permit
4. Personnel
E. New Business
1. Budget
F. Old Business
1. Personnel Policy
G. Approve Minutes from the 8 June 2020 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Jun 112020
 

Meeting Minutes of the Brookfield Conservation Commission         5-18-20
Present: Jon Binhammer, Kathy Kinter, Sue Shea, Jon Jickling.
Zoom meeting came to order at 7:05 PM
January minutes were unanimously approved as presented.  February’s meeting was cancelled due to weather and we did not meet March or April due to covid 19.
There was no one from the public in attendance.
Lamson Pond Fen Conservation Project: Closing is proceeding and should be finalized in the next couple weeks. All agreed a hike open to a limited number of the public with physical distancing will be planned for summer. Some trail clearing may need to occur.  Public access routes were discussed.
Planning Commission collaboration RE: Act 171/Forest Fragmentation:  Jon J will share a summary of Jens Hilke’s presentation  at the upcoming meeting.  We agreed to all learn more about the high priority areas as designated and what might be done to protect them so that we can create a proposal. Sue will reach out to Jens again for information.  We agreed that field trips to some of the areas would be helpful.
Tabled Website and ash borer discussions.  Town forester will be invited to the next meeting.Green Up Day: Bonnie will do it this year for the last time.  We will discuss our adoption of it for next year.  Jon B will ask the selectboard at the next meeting if they will approve the town truck coming to W Brookfield to pick up trash.  If so, he will get bags, and Sue or Kathy will pick them up.  Sue will reach out to village residents about helping on May 30.
Zoom meeting came to abrupt end, as we ran out of time.
Tabled: Brainstorming and prioritizing projects for 2020
Next meeting:  Monday, June 15   7:00 PM   Town  Library, if weather conducive or Zoom
Meeting Adjourned at 7:40  PM
Respectfully submitted,
Kathy Kinter

Jun 092020
 

Town of Brookfield
Selectboard Meeting
May 26, 2020 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque; Lew Stowell (Public Safety Advisory Committee), Les Haskell
A. Call to Order – 6:31 p.m.
B. Adjustments to Agenda – (see below)
C. Public Comment: (none)
D. Highway Report:
1) Performance Review (Rich Hamblin): moved towards end of meeting.
2) Gravel Pit: as reported at the last Board meeting, Road Crew Foreman Ray Peck has been discussing a proposed plan with Keith Sprague to obtain sand for the Town; Mr. Sprague may have a site that could be opened up as a sand pit.
Mr. Benson suggested that the concept is worth exploring, including initial test pit borings to begin to assess the quality of the material and potential area it covers. He added that the Town will likely need a new sand supply site within about 2 years. Mr. LaRocque also wondered about another potential site that might be located near the end of Ferris Road.
The site might be subject to somewhat less State regulation if it was opened and operated as a municipal materials site, according to Mr. Benson. We would hope the supply would be adequate to keep the Town’s sand supply stable for a decade or more.
3) Baker Access Permit: Jeff Baker submitted an application for an Access Permit to upgrade a 700 feet portion of TH14 (starting at the junction with Twin Pond Road) along with creating a driveway off of TH14 into a parcel that Mr. Baker intends to develop. Mr. Haskell has a house on the corner of Twin Pond Road and TH14; he expressed concerns about the proposed road work, including appropriate drainage and culvert construction, impact on local water resources, proper continuing maintenance on the improved portion, and the potential for increased traffic on TH14. Mr. Benson noted that Class 4 roads are ineligible for the State funding that is provided for Class 1,2,3 roads.
After discussion, Mr. Benson made a motion to table the permit determination pending further information about the project; Mr. Kimmel second: 3-0-0. The Board would like to have Mr. Baker submit documents, including Subdivision and Development Permit applications that would help describe plans for the site. Mr. Benson also noted that upgrading TH14 would trigger notice of a public hearing along with notice to adjoining landowners as part of the review process.
4) Other Highway: Chris Bump (VT Agency of Transportation) and other AoT personnel visited Brookfield on May 14 to review conditions on the Ridge Road. Road Crew Foreman Ray Peck had identified several issues with the paving work performed by Pike Industries in Fall 2019. Mr. Peck, Mr. Kimmel, and Mr. LaRocque also participated in the review. Mr. Bump will follow up with a written report, which he will send to the Town.
There is also a long-term issue with a degrading culvert on Bear Hill Road; Mr. Bump planned to check that site and offer suggestions for replacement.
E. New Business
1. Emerald Ash Borer: Mr. Stowell reported on the PSAC’s activities and recommendations regarding the looming Ash Borer problem. For now, he recommended that the Town approve purchase of 30 EAB traps, which the PSAC would set up to help monitor the progress of the invasive insects. The cost would be less than $1,500. On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to approve purchase of the traps.
Mr. Benson commented that, at this point, the Town can’t afford the likely costs of removing all the potentially affected trees along the Town’s roads. He also suggested that loggers might want to take possession of dropped trees, although the landowners would have to be willing to forego their rights of possession. Mr. Stowell added that response costs will be dependent on the speed and extent of the infestation.
2. Parking – Stone Road and at the Floating Bridge: a Stone Road property that was the subject of Board and Orange County Sheriff’s Department review in Fall 2019 has shown signs of increasing the number of vehicles encroaching on the travel-way of the road. There have also been reports of instances where children and dogs have been running into the roadway. Mr. Benson suggested that the Board send a written reminder to the property owners (with a copy to OCSD) about appropriate activities.
Bridge parking: the VT AoT is aware of the problem. Parking within the travel-way of Route 65 on both ends of the bridge seems to be inevitable. However, Mr. Benson observed that vehicles shouldn’t park on the private property and driveways of abutting landowners. The Town should check with AoT about what signage might be allowable to help notify visitors about restrictions on parking. The Town could also consider obtaining an easement for additional parking on the West side of the Bridge.
The Board is also assessing the potential for adding parking spots by the Town Offices. However, that would be primarily designed to accommodate activities at that building. The existing “horseshoe” parking area across from the Old Town Hall might also be able to be expanded by clearing material from the bank in the rear.
3. Road Signs: Mr. Kimmel will check with Mr. Peck about ordering more signs, along with other related Town Highway items such as culverts, gravel, and sand. The Town can also allocate about $20,000 to these items for FY 2020/2021, along with addressing the need for a potable water system at the Town Garage.
Mr. Stowell noted that the only Town highway with proper weight limit signs is Northfield Road. The Town has been trying to work through the State’s system and requirements for establishing and posting weight limits. Questions also remain about how to enforce the limits. The Town will continue to issue weight permits based on vehicle weights and number of axles, with the Town’s Administrative Assistant and Road Crew Foreman involved in the review process.
4. OCSD Contract: Mr. Stowell provided a review of the Sheriff’s Department budget and actual Town expenditures. The FY 2019/2020 budget amount was $12,000, and the FY 2020/2021 budget amount approved at Town Meeting was $12,500.
F. Old Business
1. Performance Review (Ray Peck): Mr. Kimmel will have Mr. Peck sign the review form, and turn it over to Administrative Assistant Kasey Peterson.
2. Town Garage Committee: the Board has several potential candidates for the committee, and anticipates appointing members at the next meeting. Mr. Benson mentioned that there is a great deal of planning and financial information already available for the committee to consider, based on prior work performed by Connor Construction, which prepared several versions of plans for the garage project. Mr. Benson also provided a summary of approaches to the bidding and contract processes.
3. Personnel Policy – deferred.
G. Approve Selecboard Meeting Minutes: Mr. LaRocque made a motion to approve the Meeting Minutes of May 11, 2020; Mr. Benson second. Mr. Benson asked for discussion (none): 3-0-0.
H. Payroll/AP Warrants: Mr. LaRocque made a motion to pay the warrants totaling $12,353.29 with large bills that include: Kirk Yard Services (Cemetery): $7,950.00; Gillespie Fuels and Propane (Fire Department Heat): $995.40 and (Office Fuel): $896.40; Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.
I. Other Proper Business: Employee Performance Review. On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to go into Executive Session at 8:38 p.m., for a personnel discussion. The Board exited the session at 8:42 p.m.
J. Mr. LaRocque made a motion to adjourn at 8:54 p.m., Mr. Kimmel second: 3-0-0.

Jun 012020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY MAY 27, 2020, 5:40 PM
UNAPPROVED MINUTES
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell.

5:40 PM: Call to Order (Meeting held via FreeConferenceCall.com.)
Additions or deletions to the agenda. None made.
Review and approve previous of April 29, 2020 meeting minutes. Approved 4-0.
Open public comment period (if applicable): No members of the public attended.
Review of Select Board Actions at Previous Meeting(s) L Stowell reported and discussion ensued on each item.

The Select Board approved having the Admin. Assistant order three ten packs of EAB Early Detection Systems at $459.50 each plus shipping. We hope it will come soon as the EABs will start to fly soon.
The Select Board will send two letters or emails:

One to the Cushings asking if they are going honor young Sid’s promise to move vehicles out of the town ROW.
One to Sherriff Bohnyak urging him to enforce vehicles parking in the traveled portion of the road.

Parking and behavior at the floating bridge made more complex because it is a State bridge and highway. Board does not favor putting signs on bridge encouraging parking at town office parking area as it is barely large enough for a routine Select Board meeting.
The town parking lot: will be expanded somewhat this Summer. John Benson to stake it out.
Public Safety Committee asked to research other parking possibilities in Pond Village. Stuart Edson willing to discuss parking on the West side of the bridge with the Select Board.
The remaining balance of the traffic sign line item to be spent by ordering traffic signs ASAP in this fiscal year.
Because Northfield Road is the only town road in Brookfield properly signed for weight limits, the Board agreed to have the Admin. Assistant enter it into the State Database as an experiment.
the Admin. Assistant to be authorized to approve overweight permit requests for 60,000 pounds or less. Requests for higher limits to be reviewed by the Town Road Foreman.
The OCSD Contract is to be renewed for a maximum limit of $12,500.

Continuing Review of OCSD Activities, Reports and Bills. The April bill was discussed and it was hoped that increased patrolling already observed would continue for May and June.  The Speed Cart has been requested.
Town Over Weight and Over Sized System Project Progress: Discussed above.
E-911 Sign and Traffic Sign Status: Discussed above.
Emerald Ash Borer Progress: A group of citizens to be recruited to install and monitor the traps.
Public Safety Advisory Committee Website Use: No further progress reported.
June Public Safety Message: Will inform about the EAB traps and Floating Bridge parking.
Setting the Next Meeting: To be held in person downstairs at the Pond Village Congregational Church (corner of Ridge Road and Route 65) at 5:30 PM on June 24, 2020.
Inviting Guests to the Next Meeting: No guests to be invited but the public is welcome.
Entertained motion to adjourn meeting: Moved by S Edson, Seconded by M Rutkovsky, passed 4-0.

May 252020
 

NOTICE AND AGENDA FOR REMOTE MEETING
 
The Public Safety Advisory Committee for the Town of Brookfield, VT will meet remotely by electronic means on May 27, 2020 at 5:40 PM
 
Information on how to access the remote meeting:
 
By telephone: Dial [(701) 802-5217
When prompted enter the meeting Access Code]. 3053801
 
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to Brookfield Public Safety Advisory Committee at publicsafety@brookfieldvt.org
 
To ensure smooth access, we recommend that you test your remote meeting software in advance of the meeting. If you have difficultly accessing the meeting, please call [insert phone number] or email publicsafety@brookfieldvt.org
 
BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY MAY 27, 2020, 5:40 PM
All times will depend upon the amount of public participation and committee discussion.
AGENDA
 

5:40 PM: Call to Order
5:42 PM: Additions or deletions to the agenda

Public comment

5:45 PM: Review and approve previous of April 29, 2020 meeting minutes

Public comment

5:50 PM: Open public comment period (if applicable)
6:00 PM Review of Select Board Actions at Previous Meeting(s)

Public comment

6:15 PM: Continuing Review of OCSD Activities, Reports and Bills.

Public comment

6:30 PM: Town Over Weight and Over Sized System Project Progress

Public comment

6:35 PM: E-911 Sign and Traffic Sign Status

Public comment

6:40 PM: Emerald Ash Borer Progress

Public comment

6:50 PM:] Public Safety Advisory Committee Website Use

Public comment

7:00 PM: June Public Safety Message

Public comment

7:05PM: Setting the Next Meeting
7:10 PM Inviting Guests to the Next Meeting
7:15: Entertain motion to adjourn meeting

 
INFORMATIONAL HANDOUT FOR REMOTE MEETINGS
Remote Public Meetings
All public body meetings for the [insert name of municipality] will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.
Accessing a Meeting
Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.
Participation
All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.
Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.
Please review the following guidelines:

The Chair will invite comment:

during the time designated on the agenda for public comment;
after the public body discusses each agenda item;
before the public body takes action;
during any open public comment period, if applicable; and
other times as determined by the public body.

When a participant/attendee is unmuted, they must state their name before commenting.

If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.
When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.
Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.
 
To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/.