Sep 272020



BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)


All Members and Guests will wear face masks and observe social distancing.

Meeting progress will depend upon the amount of public participation and committee discussion.




  • 5:30 PM: Call to Order
  • Additions or deletions to the agenda
  • Review and approve of Unapproved Minutes August 26, 2020 meeting.
  • Open public comment period
  • Continuing Review of OCSD Activities, Reports and Bills to include:
    • Patrol Hours and Budget-
    • Speed Cart Results
  • Parking in Pond Village
  • Town Traffic Enforcement Capability
    • Over Weight and Over Sized Status
    • Traffic Sign Status
    • Traffic Studies
    • Ordinance Review
  • E-911 Sign Status
  • Emerald Ash Borer Progress
  • Public Safety Advisory Committee Website and Email Use
  • October Public Safety Message
  • Setting the Next Meeting
  • Inviting Guests to the Next Meeting
  • Entertain a motion to adjourn the meeting
Sep 242020

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
28 September 2020 at 6:30 PM

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. New Business
1. Richard Doolen – request to be Emergency Management Director
2. Life Insurance

E. Highway
1. TA – 66 and TA – 65 for the Ridge Road Grant – please sign
2. Tucker Bill
3. Time clock

F. Old Business
1. Personnel Policy
2. Local Hazard Emergency Plan Grant – Contractor or volunteer

G. Approve Minutes from the 14 September 2020 Meeting

H. Payroll and AP Warrants

I. Other Proper Business

J. Adjournment

Sep 232020

Quick BCA Meeting
September 17, 2020 @ 1:30 p.m. at the Brookfield Town Office
Attendees:  Jeff Kimmel, Phyllis Humez, Robert “Jake” Stewart, C. Curtis Koren, Bonnie Fallon, Linda Runnion, Teresa Godfrey
The meeting was called to order at 1:30 p.m.
The Board of Civil Authority met at the Brookfield Town Office to move the voting location for the November 3, 2020 General Election due to the Brookfield Elementary School not being available because of COVID 19.
On motion by Curtis, seconded by Jeff, the BCA voted to move the voting location to the Old Town Hall at 93 Stone Road for the November 3, 2020 General Election.
Motion carried.
On motion by Jeff, seconded by Linda, the meeting adjourned at 1:35.
Recorded by Teresa Godfrey, Town Clerk

Sep 212020

Minutes of the
Meeting of
Town Clerk’s Office
September 14, 2020
THOSE PRESENT: John Benson, Chair; Dennis LaRocque, Jeff Kimmel and Betty Lord, Secretary; Rob Wheatley, Jack Zebora, Julie Benedict, John Brock, Will White, Al Wilder, Jon Binhammer, and Tim Higgins
The meeting was called to order at 6:31 p.m. by the Chair, Mr. Benson.
The Board agreed to begin with Item C: Public Comments on the agenda.
Mr. Al Wilder requested that the street sign at the end of his driveway, which had been knocked down by the road crew, be reinstalled. Mr. Benson said it would be put on the Highway agenda.
ECFiber – Mr. Will White came to the Board to discuss the laying of a fiber line on Old Cross Road. Mr. Benson requested a sketch map of the whole project and that the original plan be updated if necessary. The question was asked who would own the line; the answer being ECFiber. Mr. Benson pointed out that an easement will need to be made for utilities in the public right-of-way. Mr. Dan Childs was asked to check to see if the work done on the hub on East Street was done with an easement or a license and if it was it done with an actual document in the land records. If there is a document, Mr. Childs will provide a copy to the Board. The Board approved the proposal, with the requirements that ECFiber report to the Board on the project’s progress and inform the Board of any revisions/adjustments to the proposal.
Mr. Scott Brock and Ms. Julie Benedict came to discuss the process for a variance. Mr. Kimmel will send them a copy of the Development By-Laws. They asked about the timing of the process and were told they would hear something in a minimum of 15 days from the date of filing. The application would go to Board of Adjustment for approval.
Mr. Benson welcomed Mr. Tim Higgins as the new Town Road Foreman and thanked him for accepting the position. Mr. Higgins will start around late October and one of his first duties, in addition to becoming familiar with the work of the road crew, will be to begin reviewing the FY 2020/2021 budget and starting planning for the FY 2021/2022 budget.
Highway and Storm Grant Program – The Town applied for and was awarded a grant to cover the costs of making an inventory the Town’s culverts. A motion was made by Mr. LaRocque to contract with Two Rivers-Ottauquechee Regional Commission to do the inventory. Mr. Kimmel seconded and the motion carried unanimously.
FICA Tax Deferral – After some discussion noting that the employees of the Town were working and receiving their full pay, Mr. Benson moved and Mr. Kimmel seconded a motion that the Town not make use of the FICA Tax deferral; the motion carried unanimously.
LHMP – Every three to five years the Town is required to update its Local Hazard Mitigation Plan. The Town’s current plan will expire in April 2021. This topic was tabled until the Board receives copies of all the materials needed to start the project.
Personnel Policy – The Board agreed to meet Tuesday, September 22, to finalize the Policy.
Jon Binhammer requested that the two telephone poles down in front of the McCall’s house
on Route 65 be moved by the road crew to the “pull out” on Route 65 so they could be used
in the Sunset Brook Nature Area. He also requested use of the railings from the old Floating
Bridge which are now located on the property of the Town Garage. Mr. Binhammer said the
expenses incurred to-date in working on the marsh project amounted to approximately $100
which funds would come out of the Conservation budget. Hearing that the expenses had been
recommended by the Conservation Committee, the Board also gave its approval.
Highway and Roads – Mr. Rob Wheatley reported that work would be completed on the project
on East Hill within the next two weeks. Ms. Pat Mercier on Lavender Road wants to move her
driveway. Mr. Wheatley will meet with her. Ms. Mercier will need an access permit for
moving a driveway from one place to another.
Ms. Linda Mullenstein has asked if the Town Road Crew could make a new place to turn around at
the end of Woods Road on East Hill, rather than using her driveway. Someone from the Highway Department will look it over and see if it can done before the end of the season.
Mr. Wheatley said that work was done on a culvert on Twin Ponds Road. Water is now flowing
through the culvert but another piece of culvert is needed to complete the job. Mr. Wheatley reported that the Town name was being painted on the new loader and that new tires were being ordered for some of the Town vehicles. Mr. Wheatley was asked by the Board to proceed with buying a jackhammer.
Proposed Sprague Property Sand Pit – The District Coordinator from the Agency of Natural Resources has asked for a copy of the draft of the agreement between the Town and the Spragues. She asked if the Town would have control over the site for an extended period. The Town will ask for a period
of 20 to 25 years. Ms. Kasey Peterson, Administrative Assistant, will be asked to give the Board a
summary of the cost of the project to-date.
Minutes of the Meeting of August 24, 2020 – Mr. Dennis LaRocque requested that his given
name be added to the section on Harmony Electric as there were two people named LaRocque
at the meeting. Under the Highway section, the name of the street where the washout
occurred was West Street, not Churchill Road. With these amendments, the minutes were
approved as read.
Payroll and Warrants—Mr. LaRocque made a motion to accept the Accounts Payable Warrants
in the amount of $19,498.48 with the largest payment being to Stan Wheatley in the amount of
$8,562.60. Mr. Kimmel seconded and the motion carried unanimously.
There being no further business to come before the Board, Mr. Kimmel made a motion for
adjournment. Mr. Benson seconded the motion and the meeting was adjourned at 8:02 p.m.
Respectfully submitted,
Betty Lord, Secretary

Sep 162020

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
22 September 2020 at 6:30 PM
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. New Business
1. Life Insurance
2. Rate of pay for Recorder at meetings
3. Authorize Drug Test for New Hire
4. Personnel Policy
E. Other Proper Business
F. Adjournment

Sep 102020

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
14 September 2020 at 6:30 PM
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. New Business
1. Scott Brock and Julie Benedict – variance process
2. Highway and Stormwater Grant Program
3. LHMP Grant Award
4. FICA Tax Deferral
E. Highway
1. Culvert Inventory Grant – please sign
F. Old Business
1. Personnel Policy
G. Approve Minutes from the 24 August 2020 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Sep 092020

Brookfield Planning Commission Minutes
Tuesday September 8, 2020 DRAFT
Members Present: Gwynn Zakov, Chair, Jeff Girard, Timothy Gershon, Jon Jickling, Martha Judy, William White, Nancy Jacques
Public Present: Shawn Krisch
Zakov called the meeting to order at 7:06 p.m.
Zakov inquired about any input from the public to be heard.  Mr. Kirsch introduced himself as a potential buyer of land in Brookfield, interested in learning about town zoning regulations.
Jickling/Judy moved to approve minutes from 7/22/2020. Unanimously approved.
After a brief review of previous work, work continued in the review of development bylaws. Sections 4.1, 3.16  and 4.2 were covered.
It was agreed that members would review sections 4.2 – 4.4 prior to next meeting.
Next meeting scheduled for Tuesday October 13th, 2020 at 7:00.
Zakov/Judy moved to adjourn.  The meeting adjourned at 8:27 p.m.
Respectfully submitted,
Timothy Gershon

Sep 022020

Present: Jon Binhammer, Sue Shea, Jon Jickling Absent: Star Strong, Kathy Kinter
Zoom Meeting to order at 7:04 PM
There was no one from the public in attendance.
Motion to approve May minutes presented was made by Jon J, seconded by Sue. No comments, all approved.
Emerald Ash Borer update was not possible as Kate Forrer, Town Forester could not make this meeting.
Continued discussion on Forest fragmentation. Discussion of the Planning Commission’s decision to not support the Conservation Commission’s (CC) letter of concern to the Selectboard over the proposal to extend a class 4 road which goes into the woods off Twin Ponds road. It was disappointing to see little consideration of the adopted town plan in this process.
Sue emphasized that the forest fragmentation issue needs to be a long term project. The CC needs to better understand the important ecological resources (e.g., put up game cameras to identify where wildlife is crossing interstate). Option to check with Jens, VT Fish and Wildlife, to see what information exists about these sites. Look at other information using Biofinder about unique areas in the north of the town.
Jon B indicated that Kathy and Starr were appointed to new 4-year terms by the Selectboard.
Jon B provided a overview of the CC field trip to the Fen led by Jon B was a success but logistically a bit. 15 participants total; 60-70% were from Brookfield, rest from Randolph and Braintree. Good story presented in the Herald.
Discussion of other ideas for CC field trips. Brookfield Town forest option: challenging due to no open trails. Decision was made to organize a nature walk at Allis state park on Sunday Sept. 27th from 3-5pm. Continued theme “Get to know Brookfield resources”. 25 limit… Jon J to organize. Put on FPF 10 days in advance (Sept 17th) .
Next meeting will be 21st of September. We will meet at school to see the natural area behind the School and later stop by the Sunset Brook natural area boardwalk.
No new business.
Adjorned meeting at 7:41 by Zoom time limit shutdown
Respectfully submitted,
Jon Jickling

Sep 012020

Minutes of the Meeting of
Town Clerk’s Office August 24, 2020
THOSE PRESENT: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Betty Lord (Secretary), William White, Michael Fiorillo, Amy Borgman, Charles and Theresa Taplin, Kevin LaRocque, Rob Wheatley (Interim Road Crew Foreman)
The meeting was called to order at 6:31 p.m. by the Chair, Mr. Benson.
Due to the number of people waiting to meet with the Board, Mr. Benson suggested the Agenda be adjusted to hear those waiting, which suggestion was agreed upon by Mr. Kimmel and Mr. LaRocque.
ECFiber—Mr. William White of 433 Old Cross Road, requested information about ECFiber services being available for his property. Mr. Kimmel reported that he had emailed ECFiber but to-date had not received a reply. Mr. Benson said that a switching facility has already been installed in a conduit at a 90 degree angle across the road and now the question is where to install the ECFiber cable so it will not be in jeopardy of being hit by the regular roadway operations. It was concluded that something could be done to accommodate everyone.
Harmony Electric Bill—Ms. Theresa Taplin, Mr. Charlie Taplin and Mr. Kevin LaRocque appeared to discuss the $450 bill presented to them by Harmony Electric. While doing maintenance work on the Town right-of-way on West Street, an electrical line was severed. Harmony Electric was called to reconnect the line. In determining who was responsible for paying Harmony Electric, Mr. LaRocque reported there is nothing in the Town land records to indicate that the Taplins had been granted an easement to run the electrical line in the ditch. After discussion, it was agreed the Town will write and record an easement for the electrical line with a clause that says the Taplins have the line at the privilege of the Town. The Town will pay 2/3 of the bill and the Taplins will pay the other 1/3. Monies will be paid directly to Harmony Electric.
Little Library—Ms. Amy Borgman, President of the Brookfield Town Library, reported that the Little Library, a small box being built by Dan Childs, is ready to be installed by the row of mailboxes across from the Old Town Hall. (These free Little Libraries are appearing all over the country with the idea of “Take a book or bring a book”). Ms. Borgman reported the library would be completely responsible for overseeing the maintenance of this Little Library. She also stated that people in West Brookfield would also be contacted to see if they are interested in having a Little Library there and where they would like it to be placed.
Administrative Officer—Mr. Michael Fiorillo requested a change in the process of how zoning permits and variances are issued or denied and how that information is then conveyed to the property owners. Mr. Benson suggested that a meeting of the Board of Adjustment, Planning Commission, and Selectboard be held to devise a process that works best in the interest of all concerned.
Tax Rate—The Brookfield Tax Rate for 2020-2021 was presented and is made a part of these minutes: Total Municipal Tax Rate: .5338; Education Tax Rates: Homestead Rate: 1.5746, Non- Homestead Rate: 1.5909; Total Homestead Tax Rate: 2.1084, Total Non-Homestead Tax Rate: 2.1247.
Highway—Rob Wheatley reported the Road Crew was doing some tree trimming on East Hill, some stones were being set in a washout on Churchill Road, and planks have been purchased to repair Witts Bridge. He also stated that he will get a price for rims and wheels for a dump truck and that a new full set of chains was needed. Mr. Wheatley also reported that Morgan Mile Road had been graded and was ready for the dedication of the Justin Morgan sign on Saturday, August 28th.
As discussed in previous minutes, DuBois and King have submitted a base plan for the proposed new gravel pit and it has not yet been determined what permits will be needed.
Mr. Benson will talk with Administrative Assistant Kasey Peterson regarding the Hebert and Tucker invoices and will report back to the Board.
Personnel Policy— Mr. Benson will meet with Ms. Peterson at the Town Clerk’s office to bring the personnel policies up to date and determine if a salaried or hourly rates would be best for various positions on the Town payroll. Mr. Benson stated that two applicants for the position of Highway Department Foreman would be interviewed on the evening of Wednesday, August 26 with one interview from 6:30-7:15 pm and the other from 7:30-8:00 pm. If neither applicant meets the criteria for the position, other applicants would be called in to be interviewed. Mr.
Wheatley was asked to join the interview meeting and he agreed.
Minutes of the August 10 meeting—Mr. Benson made a motion to accept the minutes as presented, Mr. LaRocque seconded, and the minutes were unanimously approved.
AP/Warrants— Mr. LaRocque made a motion to accept the Accounts Payable Warrants as presented for a total of $13,642.29 with the largest amount to be paid to Blue Cross Blue Shield in the amount of $4,500.65. Mr. Benson seconded and the motion was unanimously approved.
There being no further business to come before the Selectboard, Mr. LaRocque moved to adjourn at 8:15 p.m. Mr. Kimmel seconded the motion and it was unanimously approved.
Respectfully submitted, Betty Lord, Secretary