Oct 162021
 

Brookfield Conservation Commission Meeting Agenda     

October 18, 2021

7:00 Act 171: Selecting Forest Blocks & Habitat Connectors for Your Town Plan webinar by Jens Hilke – preregister for this webinar https://www.eventbrite.com/e/act-171-selecting-forest-blocks-habitat-connectors-for-your-town-plan-tickets-160561416519

8:00 Regular meeting via Zoom: https://us02web.zoom.us/j/83786366190?pwd=dVg1RTFxekNOYXZRNUFsTXdFdThUZz09

1. Review Agenda

2. Public Comment

3. Approval of Minutes of the September meeting

4. Town Forest Hike – 10/17

5. Forest Blocks and Habitat Connectors in Brookfield

6. Other business

7. Adjourn – next meeting is November 15, 2021

Oct 132021
 

Minutes DRAFT
Brookfield Planning Commission
Date: Tuesday, October 12, 2021
Present: Gwynn Zakov, Chair, Christina Harlow, Jon Jickling, Martha Judy, Will White
Public Present: Kevin Ring, Jack Zebora
Chair Zakov called the meeting to order at 7:01 p.m.
White/Harlow moved to approve minutes from the September meeting. The minutes passed
unanimously.
Chair Zakov introduced two individuals interested in joining the planning commission for the
current one opening. Jack Zebora spoke first about his interest in joining the planning
commission. Kevin Ring (Brian) also shared information about his interest in the planning
commission. The planning commission will consider appointments at the next meeting.
The planning commission considered updates to the Development Bylaws Definitions. The
Planning Commission will continue to work on the definitions at the next meeting.
Chair Zakov will talk with TROC about funding to help with plan maps, revisions and
distribution. Chair Zakov will provide an update at the next meeting.
The next meeting will be November 9, 2021 at 7:00 p.m.
Chair Zakov adjourned the meeting at 8:48 p.m.
Respectfully submitted,
Martha Judy

Oct 122021
 

Minutes of the Meeting of the
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 27, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Beth Flint, and Betty Lord, Secretary
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
1. Equipment Shed: In the absence of Mr. Higgins (Road Crew Foreman), Mr. LaRocque reported that the equipment shed at the garage is not in good shape, i.e. the wiring is loose, walls are shaky and it is in need of a lot of work. He called Bob Conniff to stop by and take a look at what it would take to get it stabilized, and then give a rough estimate of the cost for making it safe and usable.
Mr. LaRocque also reported that the work on Twin Pond Road has begun and it is evident the cost for the job will exceed the $17,000 grant award by the Two Rivers-Ottauquechee Regional Commission for the project. Mr. LaRocque will talk with Rita Zeto at TRORC to see if the grant can be increased. One of the main reasons for the cost increase is the substantial rise in the cost of culverts. Mr. LaRocque also stated the grader is still being repaired and therefore the roads have not been graded.
2. Flint Performance Review: No action was taken as Mr. Higgins is on vacation and the review was tabled until the next meeting of the Board.
E. NEW BUSINESS:
1. Time Clock: Mr. LaRocque discussed the benefits of using a time clock, and Mrs. Flint concurred with his findings. After some discussion, Mr. LaRocque said he would install the time clock at the garage. Mr. Kimmel made a motion to establish the use of the time clock at the beginning of the next pay period. Mrs.Threlkeld seconded the motion which was approved unanimously. (5-0-0)
2. Municipal Employee Retirement: Mrs. Beth Flint appeared before the Board to explain The State and Municipal 457 Deferred Compensation Plan. This plan is designed for employees to be able to contribute up to the amount of their full salary each year with no cost to the Town. The requirements to the Town would be to notify people who are eligible for the plan, meet with the plan representative and set up payroll deductions. This plan would be in addition to the retirement plan the Town has in place at present. Mr. Benson recommended tabling the decision, giving Board members time to review the plan and to vote at the next Board Meeting on Monday, October 11, 2021.
F. OLD BUSINESS:
1. Audit Report: Mrs. Brenda Flint reviewed the work she had done in contacting other auditing firms to question the advisability of changing from the Town’s existing auditing firm. She found that making a change would result in considerable cost to the Town, that the change could not be made until 2023, and other towns who maintain their books as Brookfield does do not consider their Board members to have a liability risk. Therefore, with all of these considerations, Mrs. Flint recommended signing the audit report presented by Fothergill, Segale and Valley and continuing to work with them as auditors for the Town. Mr. Benson made a motion to sign the contract as presented. Mr. Kimmel seconded the motion which was carried unanimously. (5-0-0)
2. Harmony Electric: As it was not clear if a previous proposal presented by Harmony Electric included the electrical work for the shed at the garage; a new proposal was received, which included the shed, in the amount of $5,000. Mr. Zebora commented he had been in construction and that $5,000 was too high for the work being done. The Board agreed to contact other electricians before accepting Harmony Electric’s estimate.
3. Administrative Assistant Job Posting: Mrs. Peterson has resigned her position as Administrative Assistant to the Board of Selectmen and her position is being posted. Mr. Kimmel will contact The Herald to submit said posting for the upcoming Thursday edition. The ad in The Herald will refer interested applicants to the Town website page that will include further information about the position. Any resume and cover letter submissions must reach the Brookfield Town Clerk’s Office on or before Noon, Friday, October 15, 2021.
4. Halfway Brook Road: Mr. Benson stated that he had talked with Ms. Seto at TRORC about the application for a grant for the Halfway Brook Road project. Rita asked that a letter be sent to accompany the application. Mr. Benson gave members of the Board a copy of a letter that he had composed to go with the application. The letter met with the Board members’ approval and will be sent out to accompany the application.
5. Dry Fire Hydrant: the Brookfield Fire Department is seeking a permit to replace the non-working hydrant located at the East end of the Floating Bridge. With the help of Ms. Trini Brassard, the fire department is submitting a Lake Encroachment Permit Application to the VT Department of Environmental Conservation – Watershed Management Division for review and approval. Mr. Kimmel signed and initialed the application on behalf of the Board. He will send along a check to cover associated application fees. Mr. Benson also asked if, based on time and weather constraints, the proposed permit timeline can be extended into Spring 2022; this will be verified with the DEC.
G. MEETING MINUTES:
1. September 13 Board Minutes: Mr. LaRocque made a motion to approve the minutes of the September 13 Board meeting as presented. Mrs.Threlkeld seconded the motion and it was approved unanimously. (5-0-0)
2. Special Meeting of September 22 Board Minutes: Mrs. Threlkeld made a motion to accept the minutes of the Special Board meeting of September 22 as presented. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
H. PAYROLL AND WARRANTS:
Mrs. Flint made a motion to approve the accounts payable report as presented with the total amount of $16,440.41 with the largest amount being paid to R. E. Tucker in the amount of $5,267.00 for gravel. Mr. Kimmel seconded the motion which carried unanimously. (5-0-0)
I. OTHER PROPER BUSINESS:
Mr. Benson had asked Mr. Kimmel to go through the new cemetery ordinance to identify items which might be delegated to the sexton and/or other Town officials. Mr. Kimmel confirmed the draft suggested items had been included and Mr. Benson asked the members of the Board to review the items offered by Mr. Kimmel.
J. ADJOURNMENT:
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Threlkeld seconded the motion and the meeting was unanimously adjourned at 8:07 p.m. (5-0-0)

Oct 092021
 

Town of Brookfield Selectboard Meeting
11 October 2021 at 6:30 PM
Town Office
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway Report
1. Electrical Work
2. Equipment Shed
E. New Business
1. Jon Jickling – Emerald Ash Borer
2. Municipal Planning Grant
3. Health Officer
4. PACIF Contact letter
F. Old Business
1. Administrative Assistant position update
2. Cemetery Policy
G. Flint Performance Review – executive session
H. Meeting Minutes
1. 27 September 2021
I. Payroll and AP Warrants
J. Other Proper Business
K. Adjournment

Oct 062021
 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA – October 12, 2021
Location: Virtual ZOOM Meeting (link below) and in-person at the town office at 40 Ralph Road
MEETING: Tuesday, October 12th 2021 TIME: 7:00 p.m. – 8:30 p.m.
TOPICS:

Public to be heard
Approve minutes of 9/21/2021 meeting
Meet with interested candidates for vacant seat on the Planning Commission. Any interested individual is welcome to attend.
Review progress on zoning bylaw update. Continue discussing definition section. Commissioners will find definition examples from two other towns for reference during the definition review.

In July we covered: definitions including accessory dwelling units and certificates of occupancy/use. We discussed the merits of moving from a Zoning Board of Adjustment to a Development Review Board.
In September we covered: definitions “accessory dwelling units” and “agriculture”

Any other new/old business
Set date of next meeting – tentatively Tuesday November 9th, 2021.
Adjourn

Town of Brookfield is inviting you to a scheduled Zoom meeting.
Topic: Brookfield Planning Commission
Time: Oct 12, 2021 07:00 PM Eastern Time (US and Canada)
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Oct 012021
 

Draft Minutes of the Meeting of the
TOWN OF BROOKFIELD SELECTBOARD
Town  Office
September 27, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Beth Flint, and Betty Lord, Secretary
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
1. Equipment Shed: In the absence of Mr. Higgins (Road Crew Foreman), Mr. LaRocque reported that the equipment shed at the garage is not in good shape, i.e. the wiring is loose, walls are shaky and it is in need of a lot of work. He called Bob Conniff to stop by and take a look at what it would take to get it stabilized, and then give a rough estimate of the cost for making it safe and usable.
Mr. LaRocque also reported that the work on Twin Pond Road has begun and it is evident the cost for the job will exceed the $17,000 grant award by the Two Rivers-Ottauquechee Regional Commission for the project. Mr. LaRocque will talk with Rita Zeto at TRORC to see if the grant can be increased. One of the main reasons for the cost increase is the substantial rise in the cost of culverts. Mr. LaRocque also stated the grader is still being repaired and therefore the roads have not been graded.
2. Flint Performance Review: No action was taken as Mr. Higgins is on vacation and the review was tabled until the next meeting of the Board.
E. NEW BUSINESS:
1. Time Clock: Mr. LaRocque discussed the benefits of using a time clock, and Mrs. Flint concurred with his findings. After some discussion, Mr. LaRocque said he would install the time clock at the garage. Mr. Kimmel made a motion to establish the use of the time clock at the beginning of the next pay period. Mrs.Threlkeld seconded the motion which was approved unanimously. (5-0-0)
2. Municipal Employee Retirement: Mrs. Beth Flint appeared before the Board to explain The State and Municipal 457 Deferred Compensation Plan. This plan is designed for employees to be able to contribute up to the amount of their full salary each year with no cost to the Town. The requirements to the Town would be to notify people who are eligible for the plan, meet with the plan representative and set up payroll deductions. This plan would be in addition to the retirement plan the Town has in place at present. Mr. Benson recommended tabling the decision, giving Board members time to review the plan and to vote at the next Board Meeting on Monday, October 11, 2021.
F. OLD BUSINESS:
1. Audit Report: Mrs. Brenda Flint reviewed the work she had done in contacting other auditing firms to question the advisability of changing from the Town’s existing auditing firm. She found that making a change would result in considerable cost to the Town, that the change could not be made until 2023, and other towns who maintain their books as Brookfield does do not consider their Board members to have a liability risk. Therefore, with all of these considerations, Mrs. Flint recommended signing the audit report presented by Fothergill, Segale and Valley and continuing to work with them as auditors for the Town. Mr. Benson made a motion to sign the contract as presented. Mr. Kimmel seconded the motion which was carried unanimously. (5-0-0)
2. Harmony Electric: As it was not clear if a previous proposal presented by Harmony Electric included the electrical work for the shed at the garage; a new proposal was received, which included the shed, in the amount of $5,000. Mr. Zebora commented he had been in construction and that $5,000 was too high for the work being done. The Board agreed to contact other electricians before accepting Harmony Electric’s estimate.
3. Administrative Assistant Job Posting: Mrs. Peterson has resigned her position as Administrative Assistant to the Board of Selectmen and her position is being posted. Mr. Kimmel will contact The Herald to submit said posting for the upcoming Thursday edition. The ad in The Herald will refer interested applicants to the Town website page that will include further information about the position. Any resume and cover letter submissions must reach the Brookfield Town Clerk’s Office on or before Noon, Friday, October 15, 2021.
4. Halfway Brook Road: Mr. Benson stated that he had talked with Ms. Zeto at TRORC about the application for a grant for the Halfway Brook Road project. Rita asked that a letter be sent to accompany the application. Mr. Benson gave members of the Board a copy of a letter that he had composed to go with the application. The letter met with the Board members’ approval and will be sent out to accompany the application.
5. Dry Fire Hydrant: the Brookfield Fire Department is seeking a permit to replace the non-working hydrant located at the East end of the Floating Bridge. With the help of Ms. Trini Brassard, the fire department is submitting a Lake Encroachment Permit Application to the VT Department of Environmental Conservation – Watershed Management Division for review and approval. Mr. Kimmel signed and initialed the application on behalf of the Board. He will send along a check to cover associated application fees. Mr. Benson also asked if, based on time and weather constraints, the proposed permit timeline can be extended into Spring 2022; this will be verified with the DEC.
G. MEETING MINUTES:
1. September 13 Board Minutes: Mr. LaRocque made a motion to approve the minutes of the September 13 Board meeting as presented. Mrs.Threlkeld seconded the motion and it was approved unanimously. (5-0-0)
2. Special Meeting of September 22 Board Minutes: Mrs. Threlkeld made a motion to accept the minutes of the Special Board meeting of September 22 as presented. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
H. PAYROLL AND WARRANTS:
Mrs. Flint made a motion to approve the accounts payable report as presented with the total amount of $16,440.41 with the largest amount being paid to R. E. Tucker in the amount of $5,267.00 for gravel. Mr. Kimmel seconded the motion which carried unanimously. (5-0-0)
I. OTHER PROPER BUSINESS:
Mr. Benson had asked Mr. Kimmel to go through the new cemetery ordinance to identify items which might be delegated to the sexton and/or other Town officials. Mr. Kimmel confirmed the draft suggested items had been included and Mr. Benson asked the members of the Board to review the items offered by Mr. Kimmel.
J. ADJOURNMENT:
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Threlkeld seconded the motion and the meeting was unanimously adjourned at 8:07 p.m. (5-0-0)
Respectfully submitted,
Betty Lord, Secretary

Sep 282021
 

The Town of Brookfield, Vermont is seeking personable, public service-oriented applicants for the role of Administrative Assistant.
Essential functions of this position include:
• performing a wide range of day-to-day office operations and clerical work (making/filing copies, answering phones and emails, processing mail, maintaining office-related files, ordering supplies, etc.);
• carrying out human resources tasks (inputting, updating and maintaining employee records, tax forms, benefit information, etc.);
• maintaining communication and email correspondence with the Brookfield Highway Department, VTrans and other state, regional, and federal entities;
• performing grant tracking and research;
• providing assistance to the Selectboard (drafting and posting agendas, posting meeting minutes to the Town website, attending Selectboard meetings Monday evenings twice monthly, processing actions taken by the Selectboard from each meeting with follow-up, if necessary, processing various applications in compliance with Vermont Statutes, maintaining all records related to Selectboard business, conducting research and providing technical support to the Selectboard as requested, and serving as a point of contact for residents and the public-at-large).
This is predominately seated computer work and standing office-related work, which necessitates the ability to:
• file letters, correspondence, reports, etc. in file cabinet drawers and shelving ranging from 1 foot to 5 feet from the floor;
• move throughout Town building sites, including the Town Garage;
• reach and bend, to carry and lift documents or office equipment weighing up to 30 pounds;
• access and utilize overhead storage space.
The Administrative Assistant is a critical support position requiring organization, good time management, attention to detail, strong communication skills, and computer literacy.
Candidates should be reliable, friendly and courteous, and be comfortable distinguishing between public and confidential information and handling it appropriately.
Reliable transportation is required. This is a part-time position in the Town Office, under the general supervision of the Selectboard, approximately 16 hours a week. Salary commensurate with experience.
Please submit your resumé and cover letter electronically to kathryn.threlkeld@brookfieldvt.org no later than Noon Friday, October 15, 2021.
The Town of Brookfield is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Sep 282021
 

Minutes of the Special Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 22, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia
1. Call to Order: The Chair, Mr. Benson called the meeting to order at 6:03 p.m.
2. Adjustments to the Agenda: None
3. Public Comments: None
4. Personnel – Administrative Assistant:
The current Administrative Assistant to the Selectboard recently submitted her resignation notice. Mr. Benson provided a brief description of the position, reporting that the AA schedule is typically 3 days a week, with approximately 16 to 20 hours of work. Among the current and previous tasks and projects associated with the position have been:
• Payroll tracking and preparation.
• Billing for accounts payable warrants.
• Working with the state NEMRC (New England Municipal Resource Center) software towns use for managing functions such as utility bills, tax bills, land records, and dog licenses.
• A host of functions related to Town and Board operations, working with the Highway Department, and managing and tracking grant funding and available programs (including the new federal ARPA program).
Ms. Flint noted that some of the AA functions (such as payroll and AP warrants) are primarily under the purview of the Town Treasurer, and might be conducted by a Town Assistant Treasurer. The Board will need to verify that there are no conflicts of interest in appointing people to positions such as Administrative Assistant, Assistant Treasurer, or Assistant Town Clerk. The Board might also opt to appoint an interim (or temporary) person for the AA position.
For now, the Board will be need to formulate a job description and recruitment advertisement for the Administrative Assistant opening. Ms. Threlkeld offered to research ads for similar job openings, identify and highlight the various tasks performed by the AA, and draft a sample ad to present to the Board for review and discussion. The hope is that the ad can be posted and published by the end of September, and resumes/applications would be submitted by mid-October.
5. Other Proper Business: None
6. Adjournment: on motion of Mr. Benson, Ms. Threlkeld second, the Board voted unanimously to adjourn at 7:27 p.m.

Sep 262021
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY, SEPTEMBER 22, 2021, 5:30 PM
The Brookfield Public Safety Advisory Committee met in person as warned.
UNAPPROVED MINUTES
The following members attended: Michael Rutkovsky, Stuart Edson, Mike Stoddard and Lew Stowell.  Jon Kaplan, guest speaker and Skip Smith, member of the public attended.
5:30 PM: Called to Order. There were no additions or deletions to the agenda.
Review, revise or approve the August 25, 2021 meeting minutes.  Approved 4-0.
Pedestrian and Bicycle Safety Presentation by Jon Kaplan, P.E. | Bicycle and Pedestrian Coordinator, Operations and Safety Bureau, Vermont Agency of Transportation.
Jon Kaplan presented a power point presentation on bicycle and pedestrian safety along with three handouts.  He answered questions from Skip Smith and members of the committee.  He left the meeting with a list of questions to research and get back to the committee.  The discussion during and after the presentation focused on possible solutions to improving pedestrian and bicycle safety in Pond Village specifically and roads in Brookfield generally.  The Committee will gather as many solutions as possible and then determining their likely pros and cons before making recommendations to the Select Board.
Review and Discussion of OCSD Activities including Patrol Hours, Reports and Bills.  No bill or report has been received for August so far.
Speed Cart Deployments- The reports from the September Southbound Ridge Road deployment was reviewed and discussed.
Communication with the Select Board- Chairperson Stowell will send an email to the Select Board members requesting that a Select Board member be assigned as liaison to the Public Safety Committee to improve communication between the board and the committee.
Traffic, Road Name and Weight Limit Sign Status- Chairperson Stowell has spoken with Road Foreman Tim Higgins and because of road projects such as the Southern end of Twin Pond Road no additional signs have been installed.
Traffic Ordinance Status- The ordinance is awaiting a public meeting which is made problematic by the increase in the Delta Variant of Covid-19.
Parking Issues in Brookfield- The Summer Season concluding has reduced the number of vehicles to needing to be parked.
October Public Safety Message- L. Stowell will send some previous safety messages to M. Stoddard as assistance in preparing the next Safety Message.
Setting the Next Meeting- October 20, 2021 at 5:30 PM at the Brookfield Congregational Church.
Inviting Guests to the Next Meeting- Todd Eaton of the Local Roads Program, AOT will be invited.
A motion to adjourn the meeting was entertained at 6:42 PM.  Approved 4-0.