May 122021
 

Minutes DRAFT

Brookfield Planning Commission

Date: Tuesday, May 11, 2021

Present:

Gwynn Zakov, Chair, Tim Gershon, Christina Harlow, Jon Jickling, Will White

Absent:

Nancy Jacques, Martha Judy

Public Present:  None

Chair Zakov called the meeting to order at 7:07 p.m.

White/Jickling moved to approve minutes from the 4/13/21 meeting as submitted by Martha Judy.  The minutes were approved unanimously.

The planning commission discussed short-term camping (“Hipcamps”), gun ranges, and considered updates to the Development Bylaws section 4.15.

Any other new/old business; discussed obtaining feedback on bylaw update from conservation commission and/or TRORC.

For the next meeting the commission will review Section 4.17, 4.18, and start on the definition section. Commissioners will find definition examples from two other towns for reference during the definition discussion. As before members will review these sections before the next meeting.

Next meeting will be June 8, 2021 at 7:00 p.m.

Chair Zakov adjourned the meeting at 8:40 p.m.

Respectfully submitted,

Will White

May 062021
 

 
TOWN OF BROOKFIELD ANNUAL MEETING WARNING
The legal voters of Brookfield are hereby warned to meet for the annual Town Meeting at the Brookfield Elementary School (1725 Ridge Road), on May 22, 2021 at 10:00 A.M. to transact the following business:
Article:

To elect all officers as required by law for the ensuing year by Australian ballot. For this purpose, the polls will be open from 9:00 A.M. to 7:00 P.M.
To hear and act on reports of the Town Officers.
To see if the Town will authorize the Selectboard to borrow money in anticipation of revenues.
To see if the Town will vote to have all taxes paid into the Treasury as provided by law in two installments, and if so, to set the dates.
To approve a 12-month budget for the financial year of July 1, 2021 to June 30, 2022 to meet the expenses and liabilities of the Town General Fund and to authorize the Selectboard to set a tax rate sufficient to provide the same.
To see if the Town will authorize the Selectboard to purchase a new Town Dump Truck. The cost not to exceed $198,000 and to be financed over a three-year period of 2021 to 2023.
To approve a 12-month budget for the financial year of July 1, 2021 to June 30, 2022 to meet the expenses and liabilities of the Town Highway Fund and to authorize the Selectboard to set a tax rate sufficient to provide the same.
A. To see if the Town of Brookfield will vote to have 5 members on the Selectboard by floor vote at Town Meeting on May 22, 2021 (17 V.S.A. 2650(b)(1)).

B. If the above is passed, per Brookfield Town Meeting standards, set the date of a Special Election by Australian Ballot, not less than 60 days from this vote for adding 2 new Selectboard Members. Anyone interested in being elected will need to submit a “Candidate Consent” form to the Town Clerk 30 days from the date of this vote (17 V.S.A. 2650(b)(2)(A)). Special Election date will be determined by the actual Town Meeting 2021 adjusted date.
C. To see if the voters of Brookfield will increase the budget by $1,200 for the 2 additional Selectboard Member stipend, if section A of this article is approved.
     9.  To transact any other proper business.
Dated at Brookfield, Vermont, this 12th day of April 2021.
Attest: Teresa Godfrey, Town Clerk
Note: the Brookfield Selectboard respectfully requests that Town Meeting attendees please bring their own chairs and wear COVID protection (masks).
There will be an informational meeting about the Town Budget at the regularly scheduled Selectboard meeting (May 10, 2021, 6:30 p.m., Brookfield Town Office) preceding the Town Meeting.

May 062021
 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA
Location: Virtual ZOOM Meeting (see below)
MEETING: Tuesday, May 11th 2021 TIME: 7:00 p.m. – 8:30 p.m.
TOPICS:

Public to be heard
Approve minutes of 4/13/2020 meeting
Review progress on zoning bylaw update and continue review of bylaws of sections 4.15, potential regulation of guns ranges and “Hipcamps” and short-term camping arrangements. Will go as far as time permits.
Any other new/old business
Set date of next meeting

Town of Brookfield is inviting you to a scheduled Zoom meeting.
Topic: Brookfield Planning Commission
Time: May 11, 2021 07:00 PM Eastern Time (US and Canada)
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Meeting ID: 824 5247 2465
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May 062021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
10 May 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
1. Walt Garner and Karen Schabot
D. Highway Report
1. Performance Review – Richard Hamblin
E. New Business
1. Response from Senator Sanders office re: Infrastructure
F. Old Business
1   Highway Credit Card
2  Richard Doolen – LHMP
G. Approve Minutes from the 26 April 2021 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

May 052021
 

SPECIAL MEETING of Brookfield Conservation Commission
Draft Minutes
April 27, 2021
 
Zoom meeting to order: 7:05 PM

Present: Jon Binhammer, Jon Jickling, Kathy Kinter, Sue Shea and Starr Strong
Public Comment – Jon Jickling said there has been a flurry of activity regarding Emerald Ash Borer in town. He and Town Forester Kate Forrer are planning to put up 16 traps in several locations in town to monitor presence of the borer.  The town plans to create an ad hoc committee for EAB in town, because the Public Safety Committee is no longer interested in being involved.
Approval of Minutes of the March 14, 2021 meeting – moved by Kathy Kinter, seconded by Jon Jickling.  All voted in favor.
Green Up Day preparations – Starr reported that Green Up is from 9 – 4, and that there will be a dumpster set up for trash and an area for metal and tires. She has put a sign up by the Church in Pond Village.  Jon B. has informed the teachers and encouraged them to have the students take bags, put up signs around Pond Village, and put out an announcement on Front Porch Forum.  Sue reported that West Brookfield cleanup is organized by the West Brookfield meeting house group – they will collect trash bags in a trailer in West Brookfield village and then truck them over to the town garage.  Starr will person the garage from 9 to noon, Jon J. from noon to 2, and Jon B. from 2 to 4.
Values mapping – Kathy said this is an effort promoted by Jens Hilke of VT Fish and Wildlife Dept., in order to engage community members in envisioning what they would like to see in the future for the town, esp. regarding conservation. Commission members discussed the goals and objectives of this proposal, and how to sequence it with ongoing projects, such as the Town Plan rewrite by 2024.  Kathy will speak with Jens to discuss timing.  No action was taken.
Natural Resources Inventory – Sue suggested that we consider conducting an inventory of natural resources in town, which would entail hiring a consultant to do the work. The expense could be around $20,000, so Sue spoke about possible fundraising options.  The inventory, which would entail natural resources at three scales (landscape, natural community, and species) could be used to help with town planning and zoning as well as targeting conservation projects in those areas that have greater biodiversity.  She suggested creating a Steering Committee so that there is buy-in in the community. No action was taken
How to engage with the Planning Commission – Commissioners discussed how to engage with the Planning Commission on wildlife issues and Act 171 requirements for planning of forest blocks.  All agreed that the PC is working on a rewrite of the zoning bylaw and they don’t have the time to deal with these issues until the town plan rewrite is imminent.
I-89 Wildlife Crossing- debrief from Jens Hilke field visit – Commissioners met with Jens Hilke of VTF&W on April 14 at the three crossings of I-89 to evaluate how well they would serve as corridors for wildlife going east to west or vice-versa without crossing the traveled way.  Jens suggested that the best opportunity was where the Northfield Road underpass is.  Some minor modifications could be made to allow for more area for wildlife to cross under the highway, including taking out the chain link fence that is no longer needed and creating a smooth shelf at the base of the rip-rap under the bridge so that hooved animals can cross more easily.  The other two sites – Rte. 65 overpass and Crossover Road over and underpass were too open, noisy, and dangerous for wildlife to use, although there could be some use in the middle of the night, esp. Rt. 65, which is closed in the winter due to the Floating Bridge, so there is little traffic.  The next step would be to look into game cameras for pre and post monitoring – Jens can lend us some, but we would need to hire a consultant to install.  And then to call the VTRANS District Administrator to see if the improvements outlined above could be scheduled at some point when they are doing work around the bridges.  Sue will contact the VTRANS biologist, and then the District Administrator.  Further discussion at a future meeting.
Other business – none

Next meeting is May 17
Adjourned meeting at 8:51 PM.
 
Respectfully Submitted,
Jon Binhammer
Draft Minutes
April 27, 2021 7:00 pm
Zoom meeting to order: 7:05 PM

Present: Jon Binhammer, Jon Jickling, Kathy Kinter, Sue Shea and Starr Strong
Public Comment – Jon Jickling said there has been a flurry of activity regarding Emerald Ash Borer in town. He and Town Forester Kate Forrer are planning to put up 16 traps in several locations in town to monitor presence of the borer.  The town plans to create an ad hoc committee for EAB in town, because the Public Safety Committee is no longer interested in being involved.
Approval of Minutes of the March 14, 2021 meeting – moved by Kathy Kinter, seconded by Jon Jickling.  All voted in favor.
Green Up Day preparations – Starr reported that Green Up is from 9 – 4, and that there will be a dumpster set up for trash and an area for metal and tires. She has put a sign up by the Church in Pond Village.  Jon B. has informed the teachers and encouraged them to have the students take bags, put up signs around Pond Village, and put out an announcement on Front Porch Forum.  Sue reported that West Brookfield cleanup is organized by the West Brookfield meeting house group – they will collect trash bags in a trailer in West Brookfield village and then truck them over to the town garage.  Starr will person the garage from 9 to noon, Jon J. from noon to 2, and Jon B. from 2 to 4.
Values mapping – Kathy said this is an effort promoted by Jens Hilke of VT Fish and Wildlife Dept., in order to engage community members in envisioning what they would like to see in the future for the town, esp. regarding conservation. Commission members discussed the goals and objectives of this proposal, and how to sequence it with ongoing projects, such as the Town Plan rewrite by 2024.  Kathy will speak with Jens to discuss timing.  No action was taken.
Natural Resources Inventory – Sue suggested that we consider conducting an inventory of natural resources in town, which would entail hiring a consultant to do the work. The expense could be around $20,000, so Sue spoke about possible fundraising options.  The inventory, which would entail natural resources at three scales (landscape, natural community, and species) could be used to help with town planning and zoning as well as targeting conservation projects in those areas that have greater biodiversity.  She suggested creating a Steering Committee so that there is buy-in in the community. No action was taken
How to engage with the Planning Commission – Commissioners discussed how to engage with the Planning Commission on wildlife issues and Act 171 requirements for planning of forest blocks.  All agreed that the PC is working on a rewrite of the zoning bylaw and they don’t have the time to deal with these issues until the town plan rewrite is imminent.
I-89 Wildlife Crossing- debrief from Jens Hilke field visit – Commissioners met with Jens Hilke of VTF&W on April 14 at the three crossings of I-89 to evaluate how well they would serve as corridors for wildlife going east to west or vice-versa without crossing the traveled way.  Jens suggested that the best opportunity was where the Northfield Road underpass is.  Some minor modifications could be made to allow for more area for wildlife to cross under the highway, including taking out the chain link fence that is no longer needed and creating a smooth shelf at the base of the rip-rap under the bridge so that hooved animals can cross more easily.  The other two sites – Rte. 65 overpass and Crossover Road over and underpass were too open, noisy, and dangerous for wildlife to use, although there could be some use in the middle of the night, esp. Rt. 65, which is closed in the winter due to the Floating Bridge, so there is little traffic.  The next step would be to look into game cameras for pre and post monitoring – Jens can lend us some, but we would need to hire a consultant to install.  And then to call the VTRANS District Administrator to see if the improvements outlined above could be scheduled at some point when they are doing work around the bridges.  Sue will contact the VTRANS biologist, and then the District Administrator.  Further discussion at a future meeting.
Other business – none

Next meeting is May 17
Adjourned meeting at 8:51 PM.
 
Respectfully Submitted,
Jon Binhammer

Apr 262021
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY, APRIL 21, 2021, 5:35 PM
The Brookfield Public Safety Advisory Committee met remotely by electronic means as warned.
UNAPPROVED MINUTES
The following members attended: Michael Rutkovsky, Mike Stoddard, Dan Mason, Stuart Edson and Lew Stowell.  Guests: Jon Jickling and Kate Forrer.  No members of the public attended.

5:35 PM: Call to Order- No additions or deletions were made to the agenda.
Review and approve the March 24, 2021 meeting minutes- Approved 5-0.
Emerald Ash Borer (EAB) Planning- Kate Forrer and Jon Jickling. Approximately 16 traps will be installed town wide by Memorial Day and removed by Labor Day. Bait and traps to be provided to J. Jickling by early May.  The Committee recommends to the Select Board that a new committee be formed for the sole purpose of responding to the Emerald Ash Borer (EAB) Threat.  Should be led by the Town Forester and have close coordination with the Conservation Commission and the Public Safety Advisory Committee, perhaps through representation on the new committee.  The PSAC will still be interested in the effect of EAB on Ash trees in the town highway ROWs but leadership of the EAB project will be in the new committee.
Review and Discussion of OCSD Activities including Patrol Hours, Reports and Bills- OCSD is down 2 full time deputies. Starting soon deputies will perform patrols 10 hours per week in Brookfield.  West Street speeding to be addressed by more patrols.  Pedestrians and bicyclists have a duty of care while traveling on public highways.  Pedestrians only have the right of way in marked and signed crosswalks.  Radar deployment will have an increased use of short duration stationary radar at likely speeding locations.
2021 Speed Cart Plan- Will start in late April and follow Speed Cart Plan until snow flies.
Traffic Sign and Weight Limit Status- Sign vandalism on Northfield Rd investigated. No arrests yet.
Traffic Ordinance Status- Committee agreed with S. Clouatre that Waiver Penalty Schedule should either be referenced in the ordinance or a short list of penalties applicable to the ordinance be attached.
Parking in Pond Village- OCSD has been busy educating and correcting the parking issues at the Floating Bridge recently. “Education” will be followed by citations to repeat offenders.  Overflow parking areas are not designated.  It would be useful for signs pointing to overflow parking areas such as the Town Office.  The Floating Bridge has become even more popular with Covid 19 and may not decrease in popularity soon.  It was noted that the expansion of the parking lot at the Town Office has been staked out.  More research on parking options to be done by the Committee.
2141 Stone Road Parking Issues- The Committee requests a status update from the Select Board.
Public Safety Advisory Committee Future Role and Responsibilities- It was agreed that periodic review and discussion of the committee’s roles and responsibilities are useful.
May Public Safety Message- L. Stowell to write based on S. Clouatre’s suggestions.
Setting the Next Meeting- May 19, 2021 at 5:35 PM. Manner may be remote or in person.
Inviting Guests to the Next Meeting- None.
6:50: PM- Entertained a motion to adjourn the meeting- Approved 5-0

Apr 252021
 

SPECIAL MEETING
Brookfield Conservation Commission
April 27, 2021 7:00 pm

Via Zoom Link: https://us02web.zoom.us/j/86925215227?pwd=NTFJRnhNbVN1YUlabWh6TDg2bExRUT09
Meeting Agenda
1. Review Agenda
2. Public Comment
3. Approval of Minutes of the March 14, 2021 meeting
4. Green Up Day preparations
5. Values mapping
6. Natural Resources Inventory
7. Relationship to Planning Commission
8. I-89 Wildlife Crossing- debrief from Jens Hilke field visit
9. Other business
10. Adjourn

Apr 222021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
26 April 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway Report
1. Credit Card
E. New Business
F. Old Business
1.  Local Hazard Mitigation Plan – TRORC Contract
2.  Cemetery
G. Approve Minutes from the 12 April 2021 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Apr 222021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
April 12, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members;
Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrator; Betty Lord, Secretary.
A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:31 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAYS: Mr. Higgins reported the roads are drying out and the Road Crew has been busy grading. He said he had received a lot of compliments on the condition of the roads. He also reported they will soon begin to clean out culverts in getting ready for summer.
Mr. Jeff Baker has requested an access permit for property on Twin Pond Road. It was stated that an agreement had already been made for the permit and it spells out the steps Mr. Baker must perform for construction and maintenance of said access; however, if the request for a permit is for accessing a different location, the permit Mr. Baker now has would have to be modified.
VTrans has asked if the Board wishes to renew its $80,000 contract of which $26,065 has been paid out for work being done on Route 65. The Board asked Mrs. Peterson to: 1) figure the pay rate for the road crew doing the work, 2) modify the contract as necessary, and 3) prepare the contract for renewal for another year.
Mr. LaRocque asked if there was a policy for long-term parking on Town property. While there is no policy in place at the present time, Mr. Higgins was asked to order a sign stating “No Long-Term Parking” to be placed on the public parking lot at the Town Clerk’s Office.
Mr. Higgins asked about the dirt on the aprons of the roads where pavement meets dirt roads. The Board asked Mr. Higgins to compare the price of buying a sweeper versus renting one. He was also asked to contact Mr. Stan Wheatley to see if he has a sweeper and what his rate would be.
Mr. Higgins also asked when the road crew should go back to summer hours of 10 hours a day. Mr. Kimmel made a motion to begin the extended summer hours of 10 hours a day beginning April 26. Mr. Benson seconded the motion which was unanimously approved (3-0-0).
Mr. Higgins was also asked to verify the final numbers for the purchase of a new Town truck, making certain the price will remain within the limits described in the Town Meeting 2021 warning.
E. OLD BUSINESS: Mr. Benson made a motion to accept the proposal of Two Rivers-Ottauquechee Regional Commission for updating Brookfield’s Local Hazard Mitigation Plan. Mr. Kimmel seconded and the motion carried unanimously (3-0-0). Mrs. Peterson will contact TRORC and let them know the proposal has been signed.
Mr. Kimmel reported the Town Meeting 2021 warning is ready to be posted, which is within the requisite 30 to 40 days prior to Town Meeting day. Mr. Benson made a motion to approve the warning contingent upon Mr. Higgins verifying that the cost of the new Town truck does not exceed $198,000 including financing costs. Mr. Kimmel seconded this motion which was unanimously approved (3-0-0).
A request was made to ask Mrs. Godfrey, Town Clerk, to include in any announcement that everyone attending Town Meeting should wear a mask and bring their own chair.
Mr. LaRocque made a motion to approve the minutes of the March 22 Selectboard meeting as presented. Mr. Kimmel seconded and the motion unanimously carried (3-0-0).
Mr. Kimmel made a motion to accept the accounts payable in the total amount of $21,592.79 with the highest payment being made to R. E. Tucker Gravel in the amount of $8,694. Mr. Benson seconded the motion which carried unanimously (3-0-0).
F. OTHER BUSINESS: Mr. Dan Mason (Town Constable) reported a dog bite incident. Mr. Kimmel will contact Mr. Mason regarding response steps, including asking the Town Health Officer to review the situation.
Mrs. Peterson will contact VLCT again to ask about coverage for the cost of the damage done at the Ridge Road Cemetery during a December 2020 incident.
Mr. Kimmel will follow up on all license agreements and have copies provided to Mrs. Peterson.
Mr. Benson and Mr. Higgins will meet to discuss options for the public parking lot at the Town Clerk’s Office.
Mr. Benson reported that he had drafted a proposal to request federal funds for Public Works Facility repairs and upgrades in Brookfield, specifically addressing the Town Garage and the Fire Department structures. Mrs. Peterson will review the draft letter, and signed copies will be sent to Senator Leahy, Senator Sanders, Representative Welch, and Governor Scott.
Mr. Benson made a motion to enter into executive session to discuss personnel matters at 7:55 p.m. Mr. Kimmel seconded the motion, which passed unanimously (3-0-0).
During this session it was decided to review the budget numbers and discuss the matter of Mr. Higgins’ wages with him before making any changes.
At 8:17 p.m. Mr. Benson made a motion to leave executive session. Mr. Kimmel seconded the motion which carried unanimously.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn the meeting at 8:18 p.m. Mr. LaRocque seconded the motion which carried unanimously (3-0-0).
Respectfully submitted,
Betty Lord, Secretary