Apr 032019
 

MINUTES OF THE BROOKFIELD LIBRARY TRUSTEES, MARCH 27, 2019
Present and Voting: Kym Anderson, Amy Borgman, Dan Childs, Emily Noyes, Cat Wright
Present and Not Voting: Laura Rochat, librarian

-Minutes were approved

-Treasurer’s Report: Dan was the Library’s representative at Town Meeting. He reports that our funding continues and that no concerns about the Library were raised. Amy was re-elected to the Board. Our finances continue to be stable. Dan and Emily will review our financial reports to confirm this at the next meeting.

-Librarian’s Report: Laura has replaced the failing computer with a Chrome Book laptop. She and Dan will work to transfer information from the old device to the new.
Regarding programming, the Sunday knitting will continue through April by popular request and MaryLou’s forbearance. Laura has arranged for several programs to be sponsored by the Library, please refer to New Business for that summary. Thanks to Laura the Library has a pass to VINS, ECHO, The Fairbanks Museum, and will purchase one for The Shelburne Museum. Laura will also put together a flyer for the Brookfield Elementary School students about Brookfield Library summer hours and the programs we will be offering.

-Old Business: The Library continues to be supported by the Town, please refer to the Treasurer’s Report above.

-New Business:
Friday August 9: traveling Planetarium from Fairbanks Museum to be held at the Old Town Hall. 2 consecutive shows, earlier one for children with a 30 person limit for each.
Sunday August 18: Deb Hellfrich of Gold Star Dog Training will also be held at the OTH to talk about communicating with dogs.
Planned but not yet scheduled are the following programs: another Deconstruction program with a Reconstruction program sometime thereafter, a story reading hour with the Poetons at the Library, a Library sponsored Arts Bus to be at the opening potluck of the OTH.

-Next Meeting: scheduled for Wednesday May 15 @ 6:30 PM.
It was a pleasure to have everyone around the table.

Jun 132018
 

Present and voting: Amy Borgman, Emily Noyes, Dan Childs, Cat Wright
Present and not voting: Laura Rochat (librarian)
Not present: Kym Anderson
-Acceptance of the Minutes
-Treasurer’s Report: The Library continues to be in good financial shape, nothing of note to report.
-Librarian’s Report: Laura has officially completed her Public Librarianship Certificate!
The Library will continue to offer the Vermont State Pass, the Historic Sites Pass and the Echo Pass. Laura will check to see if there are other Passes that might benefit our patrons.
-Old Business: none
-New/Upcoming Business: Mostly about Summer programming –
The Arts Bus will be available through Library programming 2 times this summer, once at the rescheduled OTH Potluck Saturday June 16 and at the Library Monday July 9.
The Journalist Roundtable will be sponsored by the Library and held at the OTH Wednesday June 20 @ 7pm.
Laura will contact the Poetons for an evening story-hour on a Monday evening in late June.
The Library and the OTH are partnering with the Modern Times Theater Co for a performance to be presented at the OTH August 12.
Deconstruction night will be coming up again in September.
Cat has been contacted by Sara Hale for the Library to host a 6 week writer workshop series in September. More details will be forthcoming.
Communicate With Your Dog program may be held in the Fall. Laura will follow-up.
-Next Board Meeting scheduled for Thursday August 9, 2018 @ 6:30 PM.

Apr 192018
 

MINUTES FROM THE LIBRARY TRUSTEE BOARD MEETING, April 17, 2018
Present and voting: Kym Anderson, Amy Borgman, Dan Childs, Emily Noyes, Cat Wright
Present and not voting: Laura Rochat, Librarian
-Minutes from February 27, 2018 were accepted
-Treasurer’s Report: Budget and spending are on target. Board Member Emily Noyes reviewed and verified the financial statements with Dan.
-Librarian’s Report: Library visits have been down since March, unsure why. Perhaps the abysmal weather has been a factor? Laura has attended 2 Department of Library workshops recently, worthy of note in that they were even offered. Library budget cuts have made it difficult for the Department to present these. Laura is looking to complete her Librarian Certification soon!
-Old Business: nothing to report.
-New Business: Laura has been working on Spring and early Summer programming. (Due to events at the Old Town Hall and other local programming, the Library has decided to not offer additional programming in the summer.) The Board Game night at the school will not be happening this year. We can hopefully offer this at another time. The Arts Bus will be making 2 stops through Library programs this summer, the first visit being at the OTH Potluck, June 9. The second visit will be at the Library proper, in July at a date TBA. Laura hopes to get John and Janet Poeton to do a community read for children in mid-June. The Round Table Discussion featuring area journalists is scheduled for Wednesday June 20, 7pm. Another Deconstruction Event is scheduled for June 19 at the OTH. Laura is waiting to hear back from the Ezra Jack Keats Foundation for a grant to cover a performance of the Modern Times Theater at the OTH this summer. If the Grant is not received the OTH and the Library will share the cost of the performance. This event is tentatively scheduled for mid-August.
-Anything else?: Laura will get one additional Library key made, giving us 3 copies. Laura will keep one on hand, Dan will get a second copy and the spare will be kept at the Library for use prn.
NEXT LIBRARY BOARD MEETING WILL BE JUNE 7, 2018 @ 6:30 PM

Oct 282017
 

MINUTES OF THE BROOKFIELD FREE PUBLIC LIBRARY TRUSTEE MEETING, October 16, 2017
Present and Voting: Kym Anderson, Amy Borgman, Dan Childs, Emily Noyes
Present and Not Voting: Laura Rochat (librarian)
Not Present: Cat Wright
1. The Minutes were accepted.
2. Treasurer’s Report: The BFPL finances are stable and the financial reports continue to be co-monitored by Emily Noyes.
3. Librarian’s Report: Borrowing numbers have dropped with the departure of the Summer people although the E- book use is on the rise. Laura continues to read at the local Playgroup and some new families have visited the library. Laura is also attending meetings of the Orange County librarians, the first meeting was in September and will be held quarterly, ongoing.
4. Old Business: The Endangered Alphabets, VCH sponsored program, was moderately successful. We struggle with when would be an ideal time to have programs. Our Library is eligible for 2 programs from VCH per year and we will consider another presentation…not sure when.
5. New Business: More of the same. Members of the Board and Laura were considering ideas for a program. We are asked to check the VCH Web-site for possible ideas or see if a community member could do a hands-on work-shop. Laura is also considering an after-school kid’s program as a single program or perhaps a few weeks running. The winter knitting program, helmed by Mary-Lou Maeder, is due to begin the first and third Sundays of the winter months, November 5 being the first one for this year.
6. Next meeting will be held December 4, 2017. See you then!

Sep 062017
 

MINUTES OF THE BROOKFIELD FREE PUBLIC LIBRARY, September 7, 2017
present and voting: Kym Anderson, Amy Borgman, Dan Childs, Emily Noyes
present and not voting: Laura Rochat, Librarian, Ruth Goodale, community member
not present: Cat Wright, Board Member
Minutes of meeting from May 22, 2017 were accepted.
Public Comment: Ruth Goodale, lifelong Brookfield resident, talked about her family and their association with the Brookfield Library. She gave the Board a document outlining some of that history. This will be scanned into the Library’s website.
Treasurer’s Report: Dan reports that we continue to be financially stable, able to add to our collections and meet our financial obligations.
Librarian’s Report: Laura reports a busy summer with a healthy number of patrons young and older borrowing items from our collections as well as taking advantage of our Park and Echo Passes. The Arts Bus visit drew 4 adults and 5 children despite being an dark and stormy night on 7/17/17. Laura is dealing with anew State-wide Inter-Library Loan System mandated by the State Dept of Libraries. The Library continues to receive donations of books which are sorted and packed by Laura to be sent to Better World Books. She will also be coordinating with the Brookfield Elementary School to send information on our Library home with students. Thank you, Laura.
Upcoming Business: Our upcoming Vermont Council on the Humanities program, Endangered Alphabets, Cultural Erosion and the Future of the Written Word, will be held at the OTH September 6, 2017 at 6:30 PM. Tom Brookes will be presenting, publicity has been done by Laura and supported by the OTH. Members of the Library Board are asked to arrive at 6:00PM to help with set-up. Dan will be providing hot cider, Amy will bring cookies and pretzels, Laura will provide paper goods and will see if we can use the OTH’s popcorn machine. Board members are asked to stay after the program to assist with clean-up.
Laura will check with Jon Binhammer fromt eh Nature Conservancy, and Greg Sharrow from the Vermont Folk-Life Center to see if they are available for programs in the up-coming months.
NEXT LIBRARY BOARD MEETING SCHEDULED FOR OCTOBER 16 @ 6:30 PM.

Apr 202017
 

MINUTES OF THE BROOKFIELD FREE PUBLIC LIBRARY TRUSTEE MEETING, April 17, 2017
Present and Voting: Kym Anderson, Amy Borgman, Dan Childs, Emily Noyes, Cat Wright
Present and Not voting: Laura Rochat, librarian
-Minutes were accepted
-Treasurer’s Report: We continue to be in good financial shape as we approach the end of our Town fiscal year, June 30, 2017. We will review the final report at our July meeting.
-Librarian’s Report: Our numbers continue to be good although we have recently lost 2 of our more faithful readers.
The Dept of Libraries held a YA and picture book give-away which Laura attended, netting us 20 free books! (Thank you!)
Laura is currently coordinating summer programming. In the works is a reading program for children with John and Janet Poeton. We plan on coordinating with the OTH to present a VCH program, subject and date to be determined. We have passed on an offer to hold another book sale in coordination with the OTH and instead will continue to put selected donated or discarded books on the free/exchange shelves and box up and send the remainder to Better World Books. The Brookfield Library does hope to have the Arts Bus come to the Library 2-3 times this summer, dates and times TBD. Due to the multiple summer offerings at the OTH the Library will defer other programming at this time.
-Old Business: Star Strong’s presentation was well received. She was surprised and delighted about her honorarium which she will donate to a conservation cause.
A new rug for the vestibule is on its way.
-New business: Barb Schaedler will be contacted about doing a Green-Up Day at the Library, May 6, 2017 as we have done for the past several years.
The Board reviewed a new Librarian evaluation tool received from Kimball Library. It was de- and re-constructed to our specific needs and will be revised and brought to the next meeting for review.
-Next Trustee Meeting is scheduled for Monday May 22, 6:30 PM.

Sep 062016
 

MINUTES OF THE BOARD OF LIBRARY TRUSTEES, 8/30/16
Present and Voting: Amy Borgman, Dan Childs, Emily Noyes, Kym Anderson
Present and not Voting: Laura Rochat (Librarian)
Absent: Catherine Wright
1. Minutes were accepted.
2. TREASURER’S REPORT: Library continues to be in good financial shape. Emily Noyes checked the financials with Dan.
3. LIBRARIAN’S REPORT: Laura reports that the various passes are being used and the library continues to host many visitors and borrowers. We have no way of knowing how many people are visiting the Story-Walk and the 2 week limit for borrowing the stories is frustrating. The Invasives Program was well attended ( 38 folks) and lasted several hours. A suggestion was made to have Mike do a follow-up program with us next Spring.
4. Kym updated us on the upcoming Spelling Bee, scheduled for September 25, 2016.
-Spelling Lists have been uploaded to the Town Web-site
-Kym and Laura will be sending out advertising/posters to the Towns through the Herald and Front Porch Forum. -Dan will follow-up on the microphone availability.
-Amy will buy 3 gallons of cider and 15 $5.00 ice-cream gift certificates and get these to Kym.
A Potluck will be held following the Spelling Bee; this will be facilitated by Kristine Donnaly through the OTH.
5. Our Annual Library Book Sale will be held Sunday October 2, 2016 alongside the autumnal Floating Bridge Farmer’s Market, from 12-4. Books will be taken from the Town Hall attic on October 1 when the Library closes and moved downstairs. They will be moved to the OTH Sunday at 9:30 AM.
6. The next Trustee Meeting will be held Thursday October 6, 2016 at 6:30 PM.

Apr 132016
 

Present and voting: Cat Wright, Dan Childs, Amy Borgman Present and not voting: Laura Rochat (librarian)
Not present (and, by default, not voting): Emily Noyes, Kym Anderson
-Minutes were accepted
-Treasurer’s Report: Dan reports minimal change in our financial status. This was confirmed when he and Amy Borgman reviewed the on-line financial reports.
-Librarian’s Report: We continue to have a steady flow of patrons, young and old, with increasing requests for ILL materials as well as audiobook loans. Laura continues to weed out the collection as well as purchasing new books monthly. She has rearranged the library to make the Children’s and YA collections more visible and attractive to potential borrowers.
-Programs: The March 3 program on Stone Walls was well attended and appreciated. Dick Drysdale’s presentation on April 3 had a smaller but still appreciative crowd. Knitting, supported by MaryLou, continues through April and continues to be well attended. Our next Library presentation will be Barb Schaedler on April 12 presenting Color in the Garden, at the Pond Village Church at 6:30 PM. We are considering other presentations and Laura is putting together a series of children’s programs to run in the summer. She is in communication with the OTH to coordinate scheduling options.
-Our new rug will be installed April 15. Laura and members of the Trustees will help with this by moving books, bookcases and other furniture out and back in. The library will be closed April 16 while the pieces are put back together.
-Green-up day this year is May 7 and Laura will be checking with Barb to see if she can supervise another Library/Town Office spruce-up. We have done so over the past few year with very good results.
-Laura will check with Teresa to see if window replacement is still planned for the library.
-Our next meeting is scheduled for May 19, 2016 at 6:30 at the Brookfield Free Public Library, the oldest continuously operating library in the State of Vermont.