Board of Civil Authority Minutes October 1, 2022

 BCA hearing minutes, Board of Civil Authority Minutes, Miscellaneous
Oct 132022
 

Meeting of the

BOARD OF CIVIL AUTHORITY

Town Clerk’s Office

October 1, 2022

THOSE PRESENT:  Curtis Koren, Chair; John Benson, Beth DeForge, Stuart Edson, Linda Runnion and Betty Lord

The Board met to make a final decision on the appeals which were made by individuals who wished to have property values lowered from the appraised values set by the town-wide appraisal.

The Chairman called the meeting to order at 9:05 am.  As Mr. Edson was a Lister at the time the appraisals were made, he recused himself from voting on decisions made by the Board.

It was determined that those Board members who attended the various inspections, would sign the inspection reports.  The Board agreed to review and vote on each appeal, one at a time.

Mr. Benson read the inspection report written for the home of Mr. Justin Poulin at 3302 West Street.  Discussion ensued on the request made by Mr. Poulin to reduce the value listed for his personal dwelling.  Despite some maintenance being needed on the house, it is still considered to be in Average condition.

Mr. Benson made a motion that as the Board agrees the evaluation of the house to be as appraised, the value should remain as presented.  Ms. Runnion seconded the motion which was approved 5-0-1. (5 for, 0 against, 1 abstention.)

Ms. DeForge read the inspection review for the dwelling of Mr. Max Ferris.  The Board agreed the house is not Average quality, but a Fair quality level.  The rating of Fair was determined by design, materials and workmanship.

Ms. Runnion made a motion to change the qualification of the Ferris dwelling from Average (3.0) to Fair (2.0) asking the Listers to calculate the new value.  Ms. DeForge seconded the motion which was approved 5-0-1.

Ms. Lord read the inspection review for the property owned by Mr. John Parker at 6332 VT Route 14.  Reviewing the former church first, the Board, using comparables reduced the cost of square feet from $20 to $16 per sq ft. The dwelling quality was reduced from Average to Poor.

Ms. Runnion made a motion to increase the amount of depreciation to 65% and change the quality of Average to Poor on the dwelling; and to reduce the value of the amount per sq ft on the former church building from $20 to $16 per sq ft.  Ms. DeForge seconded the motion which was approved 5-0-1.

Mr. Edson read the inspection report on the property owned by Michael & Joseph Garbitelli at 1506 West Street.  After some discussion, Ms. DeForge made a motion to reduce the quality rating from 3.00 to 2.50, and to change the complete figure from 88% to 80% complete; and the condition of the dwelling to be increased from 30% to 40% physical depreciation.  Ms. Runnion seconded the motion which passed 5-0-1.

Mr. Edson also read the inspection report on the property owned by Michael Garbitelli ,et al. at 1680 West Street. After much discussion, Ms. Runnion moved to let the appraised value of $979,800 stand as presented.  Ms. DeForge seconded the motion which was approved 5-0-1.

There being no further business to come before the Board, the meeting was adjourned at 10.55 am.

Respectfully presented,

Betty T. Lord

BCA Member and

Acting Secretary

 

 

 

 

 

 

Board of Civil Authority Hearing minutes September 10, 2022

 BCA hearing minutes, Board of Civil Authority Minutes, Miscellaneous
Sep 152022
 

BCA Hearing
Brookfield Town Office
Saturday, September 10, 2022
9:00 a.m.
Subject property:  1757 East St, Brookfield VT
Attendees:
BCA members: Beth DeForge, J. Keith Sprague III, Linda Runnion, C. Curtis Koren, Stuart Edson, Betty Lord, John Benson
Listers: Phyllis Humez, Ted Nelson, Vermont Appraisal Company Owner, Sean Boyce, Appraiser
Public: Amy Ingrassia, Michael Garbitelli
Appellant:  Max Ferris
Town Clerk:  Teresa Godfrey
The meeting opened with the Town Clerk swearing in the BCA members, Listers, and Appellants.
At the prior meeting held Monday, August 22nd at 6:15 p.m. the Board appointed C. Curtis Koren as Chair of the Board.
Teresa Godfrey recused herself from presenting testimony due to also being a Lister.
The following documents were presented by Ted Nelson and numbered as Lister 1, 2, etc.:

Cover Sheet explaining the documents enclosed
Cost sheet dated 10/20/2015 with sketch
Cost sheet dated 06/01/2022 with sketch
Cost sheet dated 8/11/2022 with sketch
Cost sheet comparable 396 Rand Road, Randolph
Cost sheet comparable 566 Thayer Brook Road, Randolph
Cost sheet comparable 60 O’Donnell Road, Chelsea
Cost sheet comparable 1086 Salt Box Road, Randolph
Cost sheet comparable 15 East Randolph Road, Chelsea
Cost sheet comparable 459 Riford Brook Road, Braintree

Mr. Nelson presented the parcel as a house & 3 Acres on East Street and that it had been transformed since the last reappraisal.  He understood Mr. Ferris was concerned with a porch and living area measurement.  When Mr. Ferris requested a grievance hearing, it was agreed Sean Boyce would re-measure the home.
Mr. Ferris presented one document.  A-1: Lister’s sketch of his parcel indicating the porch 2 should not be there and the garage sq. ft. wasn’t accurate.  Mr. Ferris said his biggest concern was the huge value difference.  When he came in for grievance there was an adjustment made stating there wasn’t a 3rd floor.  The home was built out of pallets and there wasn’t a porch on the front door but was only used as a window.
Mr. Boyce questioned if there was a slab or cement pad in front of the door being labeled as “open porch deck” (OPD) and the 2nd floor deck did not have a value since it was only a frame.
Mr. Nelson stated the last value was set 15 years ago and the Listers set policies and follow them.  Other Towns knock on doors but Brookfield Listers wait until reappraisal. This causes the sticker shock that the value doubled.  Vermont Appraisal Company (VAC) uses the MLS access with 85 sales in Orange County for comparable properties.
Betty Lord noted the value from purchase to the current value that he was paying the same tax amount for all those years.
Mr. Boyce said he went and did measure the interior of the garage sq. ft.
Mr. Edson stated the Listers use the measure of the exterior for footprint.
John Benson asked Mrs. Godfrey what the Grand List percent of increase was from prior values to reappraisal.  Mrs. Godfrey said when comparing last year to the current year it increased about 20%.  He suggested a site visit date and time.
Mrs. Koren asked if there were any other questions.
Beth DeForge, Mrs. Koren, Mr. Benson, and Mrs. Lord will set up a time with Mr. Ferris to do a site visit.
******************************************************************************************
The BCA then met with Justin Poulin at 9:40.
Subject property: 3302 West Street, Brookfield, VT
Attendees included all listed above except Max Ferris who left.
Public: John Parker, Tom Garbitelli, Amy Ingrassia, Michael Garbitelli
The following documents were presented by Ted Nelson and numbered as L-1:

Cover Sheet explaining the documents enclosed
Cost sheet dated 05/16/2021 with sketch
Cost sheet dated 06/24/2022 with sketch
Cost sheet dated 8/10/2022 with sketch
Cost sheet comparable 457 VT RT 110, Tunbridge
Cost sheet comparable 1462 Weir Road, Williamstown
Cost sheet comparable 144 Summit Road, Braintree
Cost sheet comparable 40 Fletcher Road, Braintree
Cost sheet comparable 226 Chelsea Road, Brookfield
Cost sheet comparable 0 West Corinth Road, Washington
Cost sheet comparable 455 Valliant Place, Corinth
Cost sheet comparable 127 Bobbinshop Road, Chelsea
Cost sheet comparable 00 North Colby Road, Thetford
Cost sheet comparable 0 Warsley Road, Orange

Mr. Nelson presented the parcel as 140 Acres and dwelling at 3302 West Street.
Mr. Poulin approved the changes made from grievance hearings with the outbuilding adjustments but felt the value of the house had no adjustment to its value with replacement cost less depreciation.
Mr. Poulin presented the following documents and were labeled as A-1:

Price quote from Renewal by Anderson at $19,887
Price quote from Kyle Horton
2 Photos of siding rot and window rot
Photo of gutters with rust and holes

Mr. Poulin felt the 3 major issues with his home were beyond normal depreciation.  The 2 windows have the casing rotting and it will cost $20 thousand to replace.  The siding is peeling from the sun deterioration and the gutters were rusted and full of holes.  The windows are 8′ x 4′ picture windows.
He feels there should be a reduction based on those costs and it is hard to get replacements.  They will have to be custom made.
Linda Runnion asked if they were living there or in Randolph and he said in Brookfield.
Ms. DeForge asked what just the house value was currently.
Mr. Nelson said $198,400.
Mr. Edson asked if 25% physical depreciation for a 1975 home is a consistent value. Mr. Nelson said yes.
Mr. Poulin asked why it went from Average to Fair/Average and Mr. Nelson said it is a descriptor only.
Mr. Nelson said when Mr. Boyce did the reappraisal and the Poulins elected not to have him enter the home. There is often confusion between quality and condition issues.  High end is $70k in value with kitchens and bath bumping the quality. Normal maintenance is not adjusted between reappraisals and the south end of the home is hit by the sun.  It’s challenging for farm values since sales are not necessarily to Farmers.  The condition of the wall should be addressed and it might be corrected later.
Mrs. Koren asked if there were any other questions or comments.
Mr. Poulin stated that they were not doing the windows right off and would use spray foam to seal.  You can’t get contractors for 8-10 months out.  The gutters might be replaced in the next 5 years or so.
BCA members set the exterior site visit for September 13th at 2:00 p.m.  Mrs. Koren, Ms. Runnion, Ms. DeForge, and Mr. Benson plan on doing the site visit.
*****************************************************************************************
The BCA then met with John Parker at 10:15.
Subject property: 6332 VT Route 14
Attendees included all listed above except Justin Poulin who left.
Public: Tom Garbitelli, Amy Ingrassia, Michael Garbitelli
The following documents were presented by Ted Nelson and numbered as L-1:

Cover Sheet explaining the documents enclosed
Cost sheet dated 03/02/2013 with sketch
Cost sheet dated 07/06/2022 with sketch
Cost sheet dated 8/11/2022 with sketch
Cost sheet comparable 313 VT Route 14, Randolph
Cost sheet comparable 94 Water Street, Northfield
Cost sheet comparable 272 Morrison Road, Barre
Cost sheet comparable 1881 Sheldon Rd, St. Albans

Mr. Nelson presented the parcel as 2.17 Acres & dwelling & 2 commercial buildings.
John Parker didn’t have any documents to present.  He stated he bought the property in 2008 before the house was going to be torn down paying $25k for the house and garage and $10k for the church. The property was a complete disaster.  They put a new roof on the garage and house and some on the church.  The 2nd floor collapsed on the 1st floor in the house.  There is dry rot on 1 wall of the church and floor by the cellar.  They installed support beams and the garage was supported.  He was surprised the comparables were not just in Brookfield and he owns several properties in Vermont.  The house next door sold for $165k and it is a 5 bedroom, 3 bathroom home that is livable.  The house he owns is not livable.  It is a challenge to restore and will not be doing it if the value is at $200k.
Mr. Nelson labeled the church as cold storage and that part of the roof was fixed. He acknowledged the back of the house needs repair and that Mr. Boyce went through after grievance.  He felt the value of $220k-$225k was an accurate value. He also knew the value $100k-$150k was what Mr. Parker felt the parcel should be valued at. The church has serious structural damage.  He felt the sale of the house next door was not a valid sale because the keys were surrendered in lieu of foreclosure and it was sold after being on the market.
BCA members set the site visit for September 13th at 3:00 p.m.  Mrs. Koren, Ms. Runnion, Ms. DeForge, Mrs. Lord and Mr. Benson plan on doing the site visit.
******************************************************************************************
The BCA then met with Michael Garbitelli at 10:30.
Subject property: 6332 VT Route 14
Attendees included all listed above except John Parker who left.
Public: Tom Garbitelli, Amy Ingrassia
The following documents were presented by Ted Nelson and numbered as L-1:

Cover Sheet explaining the documents enclosed
Cost sheet dated 07/02/2016 with sketch
Cost sheet dated 06/01/2022 with sketch
Cost sheet dated 8/11/2022 with sketch
Cost sheet comparable 564 VT Route 66, Randolph
Cost sheet comparable 2800 Bear Hill Road, Brookfield
Cost sheet comparable 232 Garden Street, Williamstown
Cost sheet comparable 1155 VT Route 66, Randolph
Cost sheet comparable 1146 Hebert Road, Williamstown
Cost sheet comparable 6062 VT Route 66, Randolph
Cost sheet comparable 407/433 Lavender Road, Brookfield

Mr. Nelson presented the parcel as 2 acres & dwelling, 1506 West Street
Mr. Garbitelli feels the property is overvalued and the quality of fair-average is too high.  The house is 35 years old and the roof almost collapsed.  The original owner built it himself and the roof has a low pitch.  Typically there is 8′-12′ of snow fall a year.
Mr. Garbitelli presented the following documents listed as A-1 and A-2.

Introductory letter written by Mr. Garbitelli dated Sept 2022
Pages 6 & 8 from the VAC Reappraisal Introduction & Guidelines
Cost sheet dated 7/16/2022

He feels it should be graded as poor quality with 6′-7′ ceilings and depreciation of 30 is low.  The 88% complete is too high.  The home needs massive reconstruction and a new roof needs to be added.  The land is rocky ledge and the waterline freezes every year because it isn’t deep enough.  The land drops off to the old town road.  The comparables presented are livable homes and not in Town.  This is not a livable home.
Mr. Nelson said Mr. Boyce went through and is very familiar with quality construction as a builder.  Quality is about the construction of a building and condition is wear & tear of a building.  The roof quality is condition.  He wondered if the roof had an expert look into it.  With the age of the house from 1987 it is still standing. The value of $175k-$225k with the Brookfield school system there are not a lot of houses for sale in Brookfield.  Can it be lowered is for the BCA to decide.
Mr. Garbitelli said the snow has been shoveled off for the last 20 years.  The hole for the pool was put in professionally.  He feels the heat and electric are substandard and way below the quality.
Mrs. Godfrey asked when the house was last lived in.
Mr. Garbitelli said a couple of years ago.  The last tenant left in 2019.  He mentioned 1681 West Street sold for $130k. No one is currently living in the home.
******************************************************************************************
Subject property: 1680 West Street
Attendees included all listed.
Public: Tom Garbitelli, Amy Ingrassia
The following documents were presented by Ted Nelson and numbered as L-1:

Cover Sheet explaining the documents enclosed
Cost sheet dated 07/02/2016 with sketch
Cost sheet dated 06/29/2022 with sketch
Cost sheet dated 8/11/2022 with sketch
Cost sheet comparable 706 Dearborn Hill Road, Corinth
Cost sheet comparable 271 Whitney Hill Road, Tunbridge
Cost sheet comparable 189 Jackson Brook Road, Thetford
Cost sheet comparable 171 Gould Hill Road, Worcester

Mr. Nelson presented the parcel as 59.8 acres & dwelling, 1680 West Street.
Mr. Garbitelli presented a packet with the following labeled as A-1, 2 & 3:

Front photo of the home
Letter of grievance challenge dated Sept 2022
Letter of grievance to the Brookfield Listers dated July 12, 2022
Pages 5-10, 12, 14, & 18 of VAC Reappraisal Introduction and Guidelines
Sale listing of 2034/2069 Old Post Road (A-2)
Tax bill for 2021-2022 for parcel with value listed as $809,100 (A-3)

Mr. Garbitelli stated it is a big house but it is a plain, large, simple house. The quality rating was 6 but is now a 5.75 after grievance hearings.  It is not a luxury house. Mr. Garbitelli considers it a 4 quality from page 5 of the VAC Reappraisal Introduction and Guidelines.  It is 22 years old with vinyl siding & plastic shutters.  There is no garage and any home in Vermont this size would include a large garage.  The land is rocky ledge and to build, they had to blow up ledge.
Phyllis Humez asked if he had South Pond access.
Mr. Garbitelli said you can walk down to it but you can’t build anything over 250′ from edge.
Mr. Nelson said the 2016 quality was a 7.0.  Banks use 1-6 qualities and Towns can go up to a 14.
When did the quality change to a 6.0?  There is a missing cost sheet of the change.
There is a lot of privacy and building the house where it is causes a sense of protection.  Mr. Nelson spoke of the applied functional and physical depreciation due to oversize and speaking to 2 different appraisers they agreed with the value.  There is a difference between quality and condition.  Training someone to value property, there is a left/right brain for this. The quality grade shouldn’t relate to its size.  We don’t add or subtract for whether there is a garage.  Luxury homes are between 7-14.
Mr. Benson questioned the higher qualities and how does this home fall into a 5.75.
BCA members set the site visit for September 24th at 1:00 p.m.  Mr. Edson, Ms. DeForge, Ms. Runnion, Mrs. Lord, and Mr. Sprague plan on doing the site visit.
On motion by Mr. Edson and seconded by Mr. Sprague, the Board voted to recess the hearings at 12:00 p.m.
After the site visits listed above, the Board will reconvene on Saturday, October 1st at 9:00 a.m. at the Brookfield Town Office.
Respectively,
Teresa Godfrey, Brookfield Town Clerk
 

Notice of Board of Civil Authority Hearings

 Board of Civil Authority Agenda, Listers, Miscellaneous, Town Clerk Notices
Sep 012022
 

NOTICE OF BOARD OF CIVIL AUTHORITY HEARINGS
Pursuant to the provisions of 32 V.S.A. §4404(b), notice is hereby given that the Board of Civil Authority within and for the Town of Brookfield will on the 10th day of SEPTEMBER, 2022, at 9:00   o’clock in the morning, meet at the Town Office  in Brookfield to hear appeals of persons, or other parties, who are aggrieved by the action of the Board of Listers and have timely filed their written appeal with the Town Clerk.
Hearings will continue as scheduled with appellants until all parties are heard.
Board of Civil Authority
By: Teresa Godfrey    Date: September 1, 2022
Chair/Clerk
Copy: Three Public Places
Board Members
Chairperson, Board of Listers
All Appellants
Max Ferris                                                     9:00 a.m.
Justin Poulin                                                  9:30 a.m.
John Parker                                                  10:00 a.m.
Michael Garbitelli (2 Parcels)                     10:45 a.m.
Appellant                                              Appointed Time
* 32 V.S.A. §4404(b) states: The Town Clerk forthwith shall call a meeting of the board to hear and determine such appeals, which shall be held at such time, not later than 14 days after the last date allowed for notice of appeal, and at such place within the town as he or she shall designate. Notice of such time and place shall be given by posting a warning therefor in three or more public places in such town, and by mailing a copy of such warning, postage prepaid, to each member of the board, the agent of the town to prosecute and defend suits, the chairman of the Board of Listers and to all persons so appealing.
 
 

Town Meeting Officer election results

 Miscellaneous, Town Clerk Notices
May 232022
 

The results are in. I want to congratulate the incumbents who won re-election: Greg Wight-Moderator, Betty Lord-1 year term Selectman, Jon Jickling-Town Forester, Phyllis Humez-Lister, Teresa Godfrey-Delinquent Tax Collector. For the Selectboard race, the winners are C. Curtis Koren with 105 votes and Stuart Edson with 104 votes. Marc Emerson received 26 votes and George “Jack” Zebora received 21 votes. For the Library Trustee race, the winners are Amy Borgman with 108 votes and Susan O’Brien with 77 votes. Greg Sauer received 51 votes. There were a total of 145 votes cast.

Brookfield Town Officer election petitions

 Miscellaneous, Town Clerk Notices
Dec 162021
 

The following positions will be on the ballot for election Town Meeting 2022:
For a one year term: Town Moderator, Del. Tax Collector, Selectboard Member, 1st Constable, 2nd Constable, and Town Forester.
For a three year term:  Selectboard Member (2 openings), Lister, Auditor (2 openings), and Library Trustee (2 openings).
If you are interested in running for any of these positions, please come by the Town Office and pick up a petition for nomination.  You will need 10 signatures from Brookfield registered voters and the form must be returned to the office no later than January 24, 2022 at 5:00 p.m. V.S.A. 17:2681 (a)

Board of Civil Authority Voter Checklist Review 2021 minutes

 BCA hearing minutes, Miscellaneous, Town Clerk Notices
Sep 012021
 

Town of Brookfield
Board of Civil Authority
Voter Checklist Review
August 29, 2021 9:00 a.m.
The Brookfield Board of Civil Authority (BCA) met on Sunday, August 29, 2021 at 9:00 a.m. at the Brookfield Town Office.  The meeting was called to order.  In attendance was Beth DeForge-JP, C. Curtis Koren-JP, Brenda Flint-Selectboard Member, Kate Threlkeld- Selectboard Member, Jeff Kimmel-Selectboard Member, Bonnie Fallon-JP, and Teresa Godfrey-Town Clerk.
The Board was given the Active Voter checklist, New Voter List from 9/1/2019-current, and the currently challenged list.  It was broken up into packets so everyone was able to review each of the 10 packet lists.  The lists included voter name, address, birth date, the date each voter registered and last voted.  This was an effective way to question if the person should be challenged.
After everyone was done with all of the lists, we reviewed the ones that were questioned as a whole.  In the end there were 22 registered voters that everyone agreed should have a letter sent to them.  Mrs. Godfrey will send the challenge letters out in the next week.
Discussion also included up-coming elections and where we might be able to have them and whether the Town will be required to purchase a vote tabulator in the future with over 1000 registered voters.  No decisions were made.
The meeting adjourned at 10:30 a.m.
Submitted by Teresa Godfrey, Town Clerk

2 Additional Selectboard Member election results

 Miscellaneous, Town Clerk Notices, Town Meeting Minutes
Jul 272021
 

Considering the time frame for this election, middle of the Summer, we had a great turn-out!!  174 registered Brookfield voters cast their ballot for this Special Election on Saturday.  (67 absentee + 107 in person votes).
1-year term:
Dennis Boggs 40
Katheryn Threlkeld  111
G. Jack Zebora    19
Brenda Flint (write-in)  1
Blank  3
2-year term:
Brenda Flint   126
Robert Godfrey   48
 
Teresa Godfrey, Brookfield Town Clerk

Board of Adjustment Notice of Public Hearing 6/30/21

 Board of Adjustment, Miscellaneous, Town Clerk Notices
Jun 082021
 

The Brookfield Board of Adjustment will hold a public hearing on June 30, 2021 at 7:00 p.m. at 3286 VT Route 65, Brookfield, VT to review the following request submitted under the Brookfield Development Bylaws:
Stephen Reid requested a potential variance under Section 3.10 of the Development Bylaws.  The proposed variance would be for construction of a 860 Square foot addition on the property owned by Josey Hastings and Gabriel Archdeacon located at 3286 VT Route 65, Brookfield, VT with less than the required setback established under Section 2.1(E)(4) of the Bylaws.  The Board of Adjustment will need to review the proposed site plans, with a site visit scheduled for June 30, 2021 at 6:00p.m.
Copies of the application are available for review at the Brookfield Town Clerk’s Office.  Hours are Tuesday to Thursday: 8:30 a.m. to 4:30 p.m.

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