Sep 202021
 

Town of Brookfield

Special Selectboard Meeting

September 22, 2021 at 6:00 p.m.

Brookfield Town Office

 

Notice and Agenda

 

The Town of Brookfield Selectboard will hold a Special Meeting at the Brookfield Town Office at 6:00 p.m., September 22, 2021

 

AGENDA:

 

  1. Call to Order
  2. Public Comment
  3. Personnel – Administrative Assistant
  4. Other Proper Business
  5. Adjournment
Sep 202021
 

Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 13, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Tim Higgins, Road Crew Foreman; and Betty Lord, Secretary.

CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
ADJUSTMENTS TO THE AGENDA: None
PUBLIC COMMENTS: None
HIGHWAY REPORT:
Access Permits – (1) Jacob Apel of Barre, VT, and (2) Jennifer and Thomas Buchino, Jr. of Milford, CT each requested the installation of culverts on class 4 roads in Brookfield on property which they own. The policy is that those requisitioning a permit will pay for the culverts and the Town will then maintain them. Mr. Benson made a motion to approve both requests as noted. Mr. Kimmel seconded the motion which was approved unanimously. (5-0-0)
Bear Hill Culvert – Mr. Benson made a motion to approve the application for a proposed replacement of a culvert on Bear Hill Road. Mr. Kimmel seconded and the motion carried. (5-0-0)

3 John Rice Culvert – Mr. Higgins will contact Mr. Rice of Chelsea Road to let him know that a study is being done to determine what size culvert is needed and once that study is completed, action will be taken to replace the culvert.

Emergency Grant for 21 July Storm – Mr. Benson made a motion to submit an Emergency Grant request to VTrans to help cover the costs of damage to roads during the storm of July 21. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0) The Board signed a letter to VTrans making this request.

Mr. Higgins also reported that the road crew has been ditching and will be starting work on Twin Pond Road tomorrow (September 14).
Mr. Benson talked with Mr. Doug Haggett regarding purchase of sand at his site on VT Route 14. Samples were taken to determine if the sand would meet the Town’s needs. Mr. Haggett also said that he had some gravel for sale. Site assessment, along with discussion of potential pricing and timing of activities, will continue.
Mr. LaRocque made a motion to go into Executive Session. Mr. Kimmel seconded and the Board went into Executive Session at 7:19 p.m. Mr. Benson made a motion to come out of Executive Session. Mr. Kimmel seconded and the Board came out of Executive session at 7:25 p.m. The nature of the session was informational, and no decisions were made.
The Board agreed to ask Harmony Electric P.C. to put the Town on their work schedule to upgrade electrical outlets and related items at the Town garage. It is estimated this work will cost approximately half of the budget in the line item “Highway Building and Grounds” that has a total budgeted amount of $15,000.

NEW BUSINESS:
LHMP Extension – Mr. Benson made a motion to approved the extension of amendment #1 for the Town Local Hazard Mitigation Plan with Two Rivers-Ottauquechee Regional Commission to August 23, 2022. Mr. Kimmel seconded and the motion was passed unanimously. (5-0-0)
Assemblage Permit – Myra Flynn Concert – Event had already taken place before the Board met.
Assemblage Permit – October 3, 2021 Market Day – Mr. Kimmel made a motion to approve the proposal for Market Day to be held on October 3, 2021 from 10 a.m. until 5 p.m. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
Halfway Brook Grants – Mrs. Threlkeld made a motion to make an application to VTrans for a grant to help with scoping and design as well for doing the repair work on the bridge on Halfway Brook Road. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0)
OLD BUSINESS:

Audit Report – Mrs. Flint reported that she had spoken with Braintree and other towns of similar size to Brookfield regarding their accounting practices. The Board agreed that Mrs. Flint will contact alternative accounting firms regarding potential bids and scopes of work for auditing services, and will coordinate with the Town Clerk/Treasurer to determine how the Board will move forward on working with an approved firm.

MEETING MINUTES OF AUGUST 23, 2021:

Mr. Kimmel made a motion to accept the minutes of the August 23, 2021 Selectboard meeting as presented. Mrs. Flint seconded and the motion was approved with Mr. LaRocque abstaining as he did not attend that meeting. (4-0-1)

PAYROLL AND AP WARRANTS:

Mrs. Flint made a motion to approve the accounts payable report as presented with a total amount of $78,336.37 and with the largest amount being $48,825.00 being paid to W.B. Rogers for sand. Mr. Benson seconded and the motion was unanimously approved. (5-0-0)

OTHER BUSINESS:

The Board signed the Lease Agreement/Utility Easement for West Street for under-road wiring repair work that was previously conducted near the Taplin property.
Mr. Kimmel has made notations on the recent Cemetery Rules document for suggested duties the potential Cemeteries Sexton (and other Town officials) might be responsible.
Mr. Benson reported that a fire hydrant installed a number of years ago near the Floating Bridge is not functioning properly. The Fire Department has applied to VTrans for a permit as it is sited adjacent to a state highway (VT Route 65). The Town Selectboard will need to sign the application as the Fire Department comes under the auspices of the Town. Mr. Benson made a motion to allow Mr. Kimmel to act as representative of the Board to sign the application when it is completed. Mr. LaRocque seconded the motion which was unanimously approved. (5-0-0)

ADJOURNMENT:

There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned at 8:30 p.m. (5-0-0)

Sep 152021
 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA – SEPTEMBER, 2021
Location: Virtual ZOOM Meeting (link below) and in-person at the town office at 40 Ralph Road
MEETING: Tuesday, September 21st 2021 TIME: 7:00 p.m. – 8:30 p.m.
TOPICS:

Public to be heard
Approve minutes of 7/13/2021 meeting
Conservation Commission input into the Brookfield Development bylaws
Review progress on zoning bylaw update. Continue discussing accessory dwelling units and move through definition section as time allows. Commissioners will find definition examples from two other towns for reference during the definition discussion.

In June we covered: sections 4.17 (enforcement), 4.18 (cost of technical review) and began review of definitions.
In July we covered definitions including accessory dwelling units and certificates of occupancy/use. We discussed the merits of moving from a Zoning Board of Adjustment to a Development Review Board.

Any other new/old business
Set date of next meeting
Adjourn

Town of Brookfield is inviting you to a scheduled Zoom meeting.
Topic: Brookfield Planning Commission
Time: Sep 21, 2021 07:00 PM Eastern Time (US and Canada)
Sep 21, 2021 07:00 PM
Join Zoom Meeting
https://us02web.zoom.us/j/82452472465
Meeting ID: 824 5247 2465
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Meeting ID: 824 5247 2465
Find your local number: https://us02web.zoom.us/u/kb0iP7lNG0
 

Sep 012021
 

Town of Brookfield
Board of Civil Authority
Voter Checklist Review
August 29, 2021 9:00 a.m.
The Brookfield Board of Civil Authority (BCA) met on Sunday, August 29, 2021 at 9:00 a.m. at the Brookfield Town Office.  The meeting was called to order.  In attendance was Beth DeForge-JP, C. Curtis Koren-JP, Brenda Flint-Selectboard Member, Kate Threlkeld- Selectboard Member, Jeff Kimmel-Selectboard Member, Bonnie Fallon-JP, and Teresa Godfrey-Town Clerk.
The Board was given the Active Voter checklist, New Voter List from 9/1/2019-current, and the currently challenged list.  It was broken up into packets so everyone was able to review each of the 10 packet lists.  The lists included voter name, address, birth date, the date each voter registered and last voted.  This was an effective way to question if the person should be challenged.
After everyone was done with all of the lists, we reviewed the ones that were questioned as a whole.  In the end there were 22 registered voters that everyone agreed should have a letter sent to them.  Mrs. Godfrey will send the challenge letters out in the next week.
Discussion also included up-coming elections and where we might be able to have them and whether the Town will be required to purchase a vote tabulator in the future with over 1000 registered voters.  No decisions were made.
The meeting adjourned at 10:30 a.m.
Submitted by Teresa Godfrey, Town Clerk

Aug 222021
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
BROOKFIELD CONGREGATIONAL CHURCH, FIRST FLOOR
WEDNESDAY AUGUST 25, 2021, 5:30 PM
MEETING AGENDA
 

5:30 PM: Call to Order
Additions or deletions to the agenda
Review, revise or approve the July 14, 2021 meeting minutes.
Questions or Issues Brought by Members of the Public-
Review and Discussion of OCSD Activities including Patrol Hours, Reports and Bills.
Speed Cart Deployments-
Stone Road Parking Issues-
Communication with the Select Board-
Traffic and Weight Limit Sign Status-
Traffic Ordinance Status-
Parking in Pond Village-
September Public Safety Message-
Setting the Next Meeting-
Inviting Guests to the Next Meeting-
Final Public Comment-
Entertain a motion to adjourn the meeting.

Jul 312021
 

PRESENT and voting: Amy Borgman, Dan Childs, Emily Noyes, Starr Strong
PRESENT and not voting: Laura Rochat, librarian
-MINUTES were approved
-TREASURER’s REPORT: Dan reminds us that we are into our new fiscal year as of July 1, 2021. Funds have been disbursed by the Town to the Library and we are on budget. Dan will arrange for Emily to review the Financials.
-LIBRARIAN’s REPORT: Laura and the Brookfield Historical Society have set up the Floating Bridge 200th Celebration exhibit in a case to the rear of the Library. It is a part of the larger Town celebration with other Floating Bridge exhibits at the Bridge itself and at the Marvin Newton House. People can visit this during regular Library Hours.
We have our Library Passes to a number of Museums, sites and Parks available to be borrowed by patrons and local residents. Laura reviewed the process to borrow these, which involves a sign-out procedure and a 3 day loan. Although the Passes cannot be reserved there is not a current demand for them. It was suggested that Laura run a notice in Front Porch Forum to inform folks they are available.
Laura let the Board know that the Little Library is being used. She has been replenishing books and making sure the collection is updated regularly.
-OLD BUSINESS: Town Resident Ruth Goodall had been the original painter of the Library Drop Box. She pointed out to Amy Borgman that the box needed a cleaning which led us to realize that it really needed to be repainted. Thanks to new Board member Starr who has volunteered to do this task.
The Library Board is pursuing only one Library sponsored program at this time, due to the continuing disruption of Covid. Laura will be contacting the presenter of the Amphibian program to finalize a date for this.
Vermont and the Institute for Museum and Library Services has money from the American Rescue Plan to be allocated to Libraries. We can apply for up to $2,000 of these funds. What a good time to update our 13 year old computer and it’s younger cousin, the printer! Laura and Dan will pursue this opportunity.
-NEXT MEETING: SEPTEMBER 22, 2021 @ 6:30 pm at our beloved Library.

Jul 272021
 

Considering the time frame for this election, middle of the Summer, we had a great turn-out!!  174 registered Brookfield voters cast their ballot for this Special Election on Saturday.  (67 absentee + 107 in person votes).
1-year term:
Dennis Boggs 40
Katheryn Threlkeld  111
G. Jack Zebora    19
Brenda Flint (write-in)  1
Blank  3
2-year term:
Brenda Flint   126
Robert Godfrey   48
 
Teresa Godfrey, Brookfield Town Clerk

Jul 202021
 

Minutes DRAFT
Brookfield Planning Commission
Date: Tuesday July 13, 2021
Present:
Gwynn Zakov, Chair, Tim Gershon, Christina Harlow, Martha Judy, Will White, Jon Jickling
Public Present:  None
Chair Zakov called the meeting to order at 7:05 p.m.
Harlow moved to approve minutes from the 6/08/21 meeting seconded by White.  The minutes were approved unanimously.
The planning commission discussed the inquiry by the select board to respond to the possibility of Brookfield changing from a Zoning Board of Adjustment model to a Development Review Board model.   Following discussion Chair Zakov, put forward a motion that the PC position is that the ZBA planning model is working at this time and moving to a DRB model is not warranted.    Second by Harlow.  Passed unanimously.
Nancy Jacques resigned from PC.  Zakov will notify Selectboard and post on front porch forum for new candidate.  Jickling and White also notified that they may withdraw from the PC in coming months.
Discussed bylaws and developed new section 3.3, Certificate of compliance.
Any other new/old business discussed.
Next meeting will be September 21, 2021 at 7:00 p.m. (no August meeting planned)
Next meeting will cover:  Definitions including Accessory Dwelling Unit.  Conservation commission will also provide input/comments on the bylaws.
Chair Zakov adjourned the meeting at 8:24 p.m.
Respectfully submitted,
Jon Jickling
 
 

Jul 112021
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
NOTICE AND AGENDA FOR IN PERSON MEETING
The Brookfield Public Safety Advisory Committee will meet in person at the Brookfield Congregational Church on the first floor at 5:30 PM on Wednesday, July 14, 2021.
The space at the church is sufficient for social distancing.  Interested members of the public may attend.
The following guidelines that pertain to meetings have been adopted by the Brookfield Select Board on June 15, 2021.
–  Masks will no longer be mandatory for vaccinated individuals. If for any reason you are more comfortable wearing a mask, then you are more than welcome to do so.
–  Please be advised that by not wearing a mask you are attesting to the fact that you are “fully vaccinated”.
–  The term “fully vaccinated” indicates that you have received your second shot of vaccine, or your single dose vaccine, at least 14 days ago.
–  All attendees, regardless of vaccination status should continue to monitor their health status and potential symptoms and not attend if they are unwell.
–  If you are not “fully vaccinated”, you must continue to  practice all safety protocols including wearing a mask in the presence of others and socially distancing.
–  If you have questions regarding the meeting, please email publicsafety@brookfieldvt.org.
 
 
BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
BROOKFIELD CONGREGATIONAL CHURCH, FIRST FLOOR
WEDNESDAY JULY 14, 2021, 5:30 PM
MEETING AGENDA

5:30 PM: Call to Order
Additions or deletions to the agenda
Review and approve the June 23, 2021 meeting minutes
Brookfield Town Road Work Plan
Review and Discussion of OCSD Activities including Patrol Hours, Reports and Bills
Speed Cart Deployments
Stone Road Parking Issues
Traffic and Weight Limit Sign Status
Traffic Ordinance Status
Parking in Pond Village
August Public Safety Message
Setting the Next Meeting
Inviting Guests to the Next Meeting
Final Public Comment
Entertain a motion to adjourn the meeting