Sep 232020
 

Quick BCA Meeting

September 17, 2020 @ 1:30 p.m. at the Brookfield Town Office

Attendees:  Jeff Kimmel, Phyllis Humez, Robert “Jake” Stewart, C. Curtis Koren, Bonnie Fallon, Linda Runnion, Teresa Godfrey

The meeting was called to order at 1:30 p.m.

The Board of Civil Authority met at the Brookfield Town Office to move the voting location for the November 3, 2020 General Election due to the Brookfield Elementary School not being available because of COVID 19.

On motion by Curtis, seconded by Jeff, the BCA voted to move the voting location to the Old Town Hall at 93 Stone Road for the November 3, 2020 General Election.

Motion carried.

On motion by Jeff, seconded by Linda, the meeting adjourned at 1:35.

 

Recorded by Teresa Godfrey, Town Clerk

 

Sep 092020
 

 
Brookfield Planning Commission Minutes
Tuesday September 8, 2020 DRAFT
Members Present: Gwynn Zakov, Chair, Jeff Girard, Timothy Gershon, Jon Jickling, Martha Judy, William White, Nancy Jacques
Public Present: Shawn Krisch
Zakov called the meeting to order at 7:06 p.m.
Zakov inquired about any input from the public to be heard.  Mr. Kirsch introduced himself as a potential buyer of land in Brookfield, interested in learning about town zoning regulations.
Jickling/Judy moved to approve minutes from 7/22/2020. Unanimously approved.
After a brief review of previous work, work continued in the review of development bylaws. Sections 4.1, 3.16  and 4.2 were covered.
It was agreed that members would review sections 4.2 – 4.4 prior to next meeting.
Next meeting scheduled for Tuesday October 13th, 2020 at 7:00.
Zakov/Judy moved to adjourn.  The meeting adjourned at 8:27 p.m.
 
Respectfully submitted,
Timothy Gershon
 

Sep 012020
 

Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office August 24, 2020
THOSE PRESENT: John Benson (Chair), Jeff Kimmel, Dennis LaRocque, Betty Lord (Secretary), William White, Michael Fiorillo, Amy Borgman, Charles and Theresa Taplin, Kevin LaRocque, Rob Wheatley (Interim Road Crew Foreman)
The meeting was called to order at 6:31 p.m. by the Chair, Mr. Benson.
Due to the number of people waiting to meet with the Board, Mr. Benson suggested the Agenda be adjusted to hear those waiting, which suggestion was agreed upon by Mr. Kimmel and Mr. LaRocque.
ECFiber—Mr. William White of 433 Old Cross Road, requested information about ECFiber services being available for his property. Mr. Kimmel reported that he had emailed ECFiber but to-date had not received a reply. Mr. Benson said that a switching facility has already been installed in a conduit at a 90 degree angle across the road and now the question is where to install the ECFiber cable so it will not be in jeopardy of being hit by the regular roadway operations. It was concluded that something could be done to accommodate everyone.
Harmony Electric Bill—Ms. Theresa Taplin, Mr. Charlie Taplin and Mr. Kevin LaRocque appeared to discuss the $450 bill presented to them by Harmony Electric. While doing maintenance work on the Town right-of-way on West Street, an electrical line was severed. Harmony Electric was called to reconnect the line. In determining who was responsible for paying Harmony Electric, Mr. LaRocque reported there is nothing in the Town land records to indicate that the Taplins had been granted an easement to run the electrical line in the ditch. After discussion, it was agreed the Town will write and record an easement for the electrical line with a clause that says the Taplins have the line at the privilege of the Town. The Town will pay 2/3 of the bill and the Taplins will pay the other 1/3. Monies will be paid directly to Harmony Electric.
Little Library—Ms. Amy Borgman, President of the Brookfield Town Library, reported that the Little Library, a small box being built by Dan Childs, is ready to be installed by the row of mailboxes across from the Old Town Hall. (These free Little Libraries are appearing all over the country with the idea of “Take a book or bring a book”). Ms. Borgman reported the library would be completely responsible for overseeing the maintenance of this Little Library. She also stated that people in West Brookfield would also be contacted to see if they are interested in having a Little Library there and where they would like it to be placed.
Administrative Officer—Mr. Michael Fiorillo requested a change in the process of how zoning permits and variances are issued or denied and how that information is then conveyed to the property owners. Mr. Benson suggested that a meeting of the Board of Adjustment, Planning Commission, and Selectboard be held to devise a process that works best in the interest of all concerned.
Tax Rate—The Brookfield Tax Rate for 2020-2021 was presented and is made a part of these minutes: Total Municipal Tax Rate: .5338; Education Tax Rates: Homestead Rate: 1.5746, Non- Homestead Rate: 1.5909; Total Homestead Tax Rate: 2.1084, Total Non-Homestead Tax Rate: 2.1247.
Highway—Rob Wheatley reported the Road Crew was doing some tree trimming on East Hill, some stones were being set in a washout on Churchill Road, and planks have been purchased to repair Witts Bridge. He also stated that he will get a price for rims and wheels for a dump truck and that a new full set of chains was needed. Mr. Wheatley also reported that Morgan Mile Road had been graded and was ready for the dedication of the Justin Morgan sign on Saturday, August 28th.
As discussed in previous minutes, DuBois and King have submitted a base plan for the proposed new gravel pit and it has not yet been determined what permits will be needed.
Mr. Benson will talk with Administrative Assistant Kasey Peterson regarding the Hebert and Tucker invoices and will report back to the Board.
Personnel Policy— Mr. Benson will meet with Ms. Peterson at the Town Clerk’s office to bring the personnel policies up to date and determine if a salaried or hourly rates would be best for various positions on the Town payroll. Mr. Benson stated that two applicants for the position of Highway Department Foreman would be interviewed on the evening of Wednesday, August 26 with one interview from 6:30-7:15 pm and the other from 7:30-8:00 pm. If neither applicant meets the criteria for the position, other applicants would be called in to be interviewed. Mr.
Wheatley was asked to join the interview meeting and he agreed.
Minutes of the August 10 meeting—Mr. Benson made a motion to accept the minutes as presented, Mr. LaRocque seconded, and the minutes were unanimously approved.
AP/Warrants— Mr. LaRocque made a motion to accept the Accounts Payable Warrants as presented for a total of $13,642.29 with the largest amount to be paid to Blue Cross Blue Shield in the amount of $4,500.65. Mr. Benson seconded and the motion was unanimously approved.
There being no further business to come before the Selectboard, Mr. LaRocque moved to adjourn at 8:15 p.m. Mr. Kimmel seconded the motion and it was unanimously approved.
Respectfully submitted, Betty Lord, Secretary

Aug 172020
 

The Vermont Transportation Board on September 14, 2020 beginning at 7:30 p.m. will conduct a public hearing on a petition to name VT Route 14 from its intersection with Chelsea Road in Williamstown south to its intersection with VT Route 65 in Brookfield “The Major Ira Day Memorial Highway.” The public hearing will commence at the Williamstown Public Safety Building, which is located at 249 Meadow Street. in Williamstown, VT. At the hearing, the Board will hear from the Petitioner, which is Joshua Blouin, and any member of the general public interested in the petition and potential naming.
The portion of VT Route 14 that is under consideration to be named is owned, controlled and maintained by the State of Vermont and the Vermont Agency of Transportation and runs through the Vermont towns of Brookfield and Williamstown. State and local records indicate this segment of Route 14 has no known designation other than VT Route 14. The hearing will be run pursuant to 19 V.S.A. § 5(b)(1)(2) as well as the Vermont Transportation Board’s rules for naming Transportation Facilities. The Board’s rules, as well as a copy of the petition, can be found on the Board’s website at tboard.vermont.gov. Written comments will be accepted through the website until October 17, 2020, or they can be mailed to 67 Aspen Circle, Shelburne, VT 05482.
For more information, contact John Zicconi at 802-828-2942

Jul 282020
 

The town of Brookfield is seeking a Highway Dept Foreman.
This is a full time, year-round position. Responsibilities include but are not limited to: Summer/Winter maintenance of Town roads; leadership and supervision of three-person crew; and coordination with Selectboard and Road Commissioner.
Qualifications include: a clean CDL, clean driving record, clean pre-employment drug/alcohol test, knowledge and working experience with range of road equipment, previous managerial and budgeting experience. Competitive salary plus benefits. A CDL application is required for this position. 
CDL Job Application
Applications may be e-mailed to admin@brookfieldvt.org or mailed to Town of Brookfield PO BOX 463 Brookfield, VT 05036
 
 

Jul 262020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JULY 29, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
All Members and Guests will wear face masks and observe social distancing.
Meeting progress will depend upon the amount of public participation and committee discussion.
 
AGENDA

5:30 PM: Call to Order
Additions or deletions to the agenda
Review and approve of Unapproved Minutes June 24, 2020 meeting.
Open public comment period (if applicable).
GUEST: Jeff Kimmel, Brookfield Select Board: The big picture view of the Select Board of the Highway Department and its function.

Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget
Speed Cart Results
Other

Parking in Pond Village
Town Over Weight and Over Sized System Project Progress
E-911 Sign and Traffic Sign Status
Emerald Ash Borer Progress
Public Safety Advisory Committee Website Use
July Public Safety Message
Setting the Next Meeting
Inviting Guests to the Next Meeting
Entertain a motion to adjourn the meeting

Jul 232020
 

Minutes DRAFT
Brookfield Planning Commission Date: Wednesday July 22, 2020 DRAFT
Present: Gwynn Zakov, Chair, Timothy Gershon, Jon Jickling, Martha Judy, William White, Nancy Jacques
Public: Susan Shea – Conservation Commission, Laurel Mcewen
Chair Zakov called the meeting to order at 7:03 p.m.
Inquired about public to be heard.  No public attended.
White/Judy moved to approve minutes from 2/11/2020. Unanimously approved.
Commission discussed potential action on a permit to develop a single-family home on Twin Ponds Road and associated concerns brought forward by the Brookfield Conservation Commission to the Brookfield Planning Commission. No motions were made and no actions were taken.
Next meeting schedule for Tuesday September 8th, 2020 at 7:00 via
White/Jickling moved to adjourn.  The meeting adjourned at 7:48 p.m.
Respectfully submitted,
William White

Jun 092020
 

Town of Brookfield
Selectboard Meeting
May 26, 2020 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Attending: John Benson (Chair), Jeff Kimmel, Dennis LaRocque; Lew Stowell (Public Safety Advisory Committee), Les Haskell
A. Call to Order – 6:31 p.m.
B. Adjustments to Agenda – (see below)
C. Public Comment: (none)
D. Highway Report:
1) Performance Review (Rich Hamblin): moved towards end of meeting.
2) Gravel Pit: as reported at the last Board meeting, Road Crew Foreman Ray Peck has been discussing a proposed plan with Keith Sprague to obtain sand for the Town; Mr. Sprague may have a site that could be opened up as a sand pit.
Mr. Benson suggested that the concept is worth exploring, including initial test pit borings to begin to assess the quality of the material and potential area it covers. He added that the Town will likely need a new sand supply site within about 2 years. Mr. LaRocque also wondered about another potential site that might be located near the end of Ferris Road.
The site might be subject to somewhat less State regulation if it was opened and operated as a municipal materials site, according to Mr. Benson. We would hope the supply would be adequate to keep the Town’s sand supply stable for a decade or more.
3) Baker Access Permit: Jeff Baker submitted an application for an Access Permit to upgrade a 700 feet portion of TH14 (starting at the junction with Twin Pond Road) along with creating a driveway off of TH14 into a parcel that Mr. Baker intends to develop. Mr. Haskell has a house on the corner of Twin Pond Road and TH14; he expressed concerns about the proposed road work, including appropriate drainage and culvert construction, impact on local water resources, proper continuing maintenance on the improved portion, and the potential for increased traffic on TH14. Mr. Benson noted that Class 4 roads are ineligible for the State funding that is provided for Class 1,2,3 roads.
After discussion, Mr. Benson made a motion to table the permit determination pending further information about the project; Mr. Kimmel second: 3-0-0. The Board would like to have Mr. Baker submit documents, including Subdivision and Development Permit applications that would help describe plans for the site. Mr. Benson also noted that upgrading TH14 would trigger notice of a public hearing along with notice to adjoining landowners as part of the review process.
4) Other Highway: Chris Bump (VT Agency of Transportation) and other AoT personnel visited Brookfield on May 14 to review conditions on the Ridge Road. Road Crew Foreman Ray Peck had identified several issues with the paving work performed by Pike Industries in Fall 2019. Mr. Peck, Mr. Kimmel, and Mr. LaRocque also participated in the review. Mr. Bump will follow up with a written report, which he will send to the Town.
There is also a long-term issue with a degrading culvert on Bear Hill Road; Mr. Bump planned to check that site and offer suggestions for replacement.
E. New Business
1. Emerald Ash Borer: Mr. Stowell reported on the PSAC’s activities and recommendations regarding the looming Ash Borer problem. For now, he recommended that the Town approve purchase of 30 EAB traps, which the PSAC would set up to help monitor the progress of the invasive insects. The cost would be less than $1,500. On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to approve purchase of the traps.
Mr. Benson commented that, at this point, the Town can’t afford the likely costs of removing all the potentially affected trees along the Town’s roads. He also suggested that loggers might want to take possession of dropped trees, although the landowners would have to be willing to forego their rights of possession. Mr. Stowell added that response costs will be dependent on the speed and extent of the infestation.
2. Parking – Stone Road and at the Floating Bridge: a Stone Road property that was the subject of Board and Orange County Sheriff’s Department review in Fall 2019 has shown signs of increasing the number of vehicles encroaching on the travel-way of the road. There have also been reports of instances where children and dogs have been running into the roadway. Mr. Benson suggested that the Board send a written reminder to the property owners (with a copy to OCSD) about appropriate activities.
Bridge parking: the VT AoT is aware of the problem. Parking within the travel-way of Route 65 on both ends of the bridge seems to be inevitable. However, Mr. Benson observed that vehicles shouldn’t park on the private property and driveways of abutting landowners. The Town should check with AoT about what signage might be allowable to help notify visitors about restrictions on parking. The Town could also consider obtaining an easement for additional parking on the West side of the Bridge.
The Board is also assessing the potential for adding parking spots by the Town Offices. However, that would be primarily designed to accommodate activities at that building. The existing “horseshoe” parking area across from the Old Town Hall might also be able to be expanded by clearing material from the bank in the rear.
3. Road Signs: Mr. Kimmel will check with Mr. Peck about ordering more signs, along with other related Town Highway items such as culverts, gravel, and sand. The Town can also allocate about $20,000 to these items for FY 2020/2021, along with addressing the need for a potable water system at the Town Garage.
Mr. Stowell noted that the only Town highway with proper weight limit signs is Northfield Road. The Town has been trying to work through the State’s system and requirements for establishing and posting weight limits. Questions also remain about how to enforce the limits. The Town will continue to issue weight permits based on vehicle weights and number of axles, with the Town’s Administrative Assistant and Road Crew Foreman involved in the review process.
4. OCSD Contract: Mr. Stowell provided a review of the Sheriff’s Department budget and actual Town expenditures. The FY 2019/2020 budget amount was $12,000, and the FY 2020/2021 budget amount approved at Town Meeting was $12,500.
F. Old Business
1. Performance Review (Ray Peck): Mr. Kimmel will have Mr. Peck sign the review form, and turn it over to Administrative Assistant Kasey Peterson.
2. Town Garage Committee: the Board has several potential candidates for the committee, and anticipates appointing members at the next meeting. Mr. Benson mentioned that there is a great deal of planning and financial information already available for the committee to consider, based on prior work performed by Connor Construction, which prepared several versions of plans for the garage project. Mr. Benson also provided a summary of approaches to the bidding and contract processes.
3. Personnel Policy – deferred.
G. Approve Selecboard Meeting Minutes: Mr. LaRocque made a motion to approve the Meeting Minutes of May 11, 2020; Mr. Benson second. Mr. Benson asked for discussion (none): 3-0-0.
H. Payroll/AP Warrants: Mr. LaRocque made a motion to pay the warrants totaling $12,353.29 with large bills that include: Kirk Yard Services (Cemetery): $7,950.00; Gillespie Fuels and Propane (Fire Department Heat): $995.40 and (Office Fuel): $896.40; Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.
I. Other Proper Business: Employee Performance Review. On motion of Mr. Benson, Mr. LaRocque second, the Board voted 3-0-0 to go into Executive Session at 8:38 p.m., for a personnel discussion. The Board exited the session at 8:42 p.m.
J. Mr. LaRocque made a motion to adjourn at 8:54 p.m., Mr. Kimmel second: 3-0-0.

May 252020
 

NOTICE AND AGENDA FOR REMOTE MEETING
 
The Public Safety Advisory Committee for the Town of Brookfield, VT will meet remotely by electronic means on May 27, 2020 at 5:40 PM
 
Information on how to access the remote meeting:
 
By telephone: Dial [(701) 802-5217
When prompted enter the meeting Access Code]. 3053801
 
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to Brookfield Public Safety Advisory Committee at publicsafety@brookfieldvt.org
 
To ensure smooth access, we recommend that you test your remote meeting software in advance of the meeting. If you have difficultly accessing the meeting, please call [insert phone number] or email publicsafety@brookfieldvt.org
 
BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY MAY 27, 2020, 5:40 PM
All times will depend upon the amount of public participation and committee discussion.
AGENDA
 

5:40 PM: Call to Order
5:42 PM: Additions or deletions to the agenda

Public comment

5:45 PM: Review and approve previous of April 29, 2020 meeting minutes

Public comment

5:50 PM: Open public comment period (if applicable)
6:00 PM Review of Select Board Actions at Previous Meeting(s)

Public comment

6:15 PM: Continuing Review of OCSD Activities, Reports and Bills.

Public comment

6:30 PM: Town Over Weight and Over Sized System Project Progress

Public comment

6:35 PM: E-911 Sign and Traffic Sign Status

Public comment

6:40 PM: Emerald Ash Borer Progress

Public comment

6:50 PM:] Public Safety Advisory Committee Website Use

Public comment

7:00 PM: June Public Safety Message

Public comment

7:05PM: Setting the Next Meeting
7:10 PM Inviting Guests to the Next Meeting
7:15: Entertain motion to adjourn meeting

 
INFORMATIONAL HANDOUT FOR REMOTE MEETINGS
Remote Public Meetings
All public body meetings for the [insert name of municipality] will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.
Accessing a Meeting
Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.
Participation
All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.
Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.
Please review the following guidelines:

The Chair will invite comment:

during the time designated on the agenda for public comment;
after the public body discusses each agenda item;
before the public body takes action;
during any open public comment period, if applicable; and
other times as determined by the public body.

When a participant/attendee is unmuted, they must state their name before commenting.

If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.
When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.
Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.
 
To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/.