May 252020
 

NOTICE AND AGENDA FOR REMOTE MEETING

 

The Public Safety Advisory Committee for the Town of Brookfield, VT will meet remotely by electronic means on May 27, 2020 at 5:40 PM

 

Information on how to access the remote meeting:

 

By telephone: Dial [(701) 802-5217

When prompted enter the meeting Access Code]. 3053801

 

Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to Brookfield Public Safety Advisory Committee at publicsafety@brookfieldvt.org

 

To ensure smooth access, we recommend that you test your remote meeting software in advance of the meeting. If you have difficultly accessing the meeting, please call [insert phone number] or email publicsafety@brookfieldvt.org

 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE

WEDNESDAY MAY 27, 2020, 5:40 PM

All times will depend upon the amount of public participation and committee discussion.

AGENDA

 

  • 5:40 PM: Call to Order
  • 5:42 PM: Additions or deletions to the agenda
    • Public comment
  • 5:45 PM: Review and approve previous of April 29, 2020 meeting minutes
    • Public comment
  • 5:50 PM: Open public comment period (if applicable)
  • 6:00 PM Review of Select Board Actions at Previous Meeting(s)
    • Public comment
  • 6:15 PM: Continuing Review of OCSD Activities, Reports and Bills.
    • Public comment
  • 6:30 PM: Town Over Weight and Over Sized System Project Progress
    • Public comment
  • 6:35 PM: E-911 Sign and Traffic Sign Status
    • Public comment
  • 6:40 PM: Emerald Ash Borer Progress
    • Public comment
  • 6:50 PM:] Public Safety Advisory Committee Website Use
    • Public comment
  • 7:00 PM: June Public Safety Message
    • Public comment
  • 7:05PM: Setting the Next Meeting
  • 7:10 PM Inviting Guests to the Next Meeting
  • 7:15: Entertain motion to adjourn meeting

 

INFORMATIONAL HANDOUT FOR REMOTE MEETINGS

Remote Public Meetings

All public body meetings for the [insert name of municipality] will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.

Accessing a Meeting

Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.

Participation

All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.

Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.

Please review the following guidelines:

  • The Chair will invite comment:
    • during the time designated on the agenda for public comment;
    • after the public body discusses each agenda item;
    • before the public body takes action;
    • during any open public comment period, if applicable; and
    • other times as determined by the public body.
  • When a participant/attendee is unmuted, they must state their name before commenting.

If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.

When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.

Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.

 

To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/.

Apr 272020
 

NOTICE AND AGENDA FOR REMOTE MEETING
The Public Safety Advisory Committee for the Town of Brookfield, VT will meet remotely by electronic means on April 29, 2010 at 5:40 PM
Information on how to access the remote meeting:
By telephone: Dial [(701) 802-5217
When prompted enter the meeting Access Code 3053801
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to Brookfield Public Safety Committee at publicsafety@brookfieldvt.org.
To ensure smooth access, we recommend that you test your remote meeting software in advance of the meeting. If you have difficultly accessing the meeting, please call (844) 844-1322 or email publicsafety@brookfieldvt.org
BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY APRIL 29, 2020, 5:40 PM
All times will depend upon the amount of public participation
AGENDA
• 5:40 PM: Call to Order
• 5:42 PM: Additions or deletions to the agenda
o Public comment
• 5:45 PM: Review and approve previous of February 26, 2020 meeting minutes
o Public comment
• 5:50 PM: Open public comment period (if applicable)
• 6:00 PM Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours]
o Public comment
• 6:10 PM: Town Over Weight and Over Sized System Project Progress
o Public comment
• 6:20 PM: E-911 Sign and Traffic Sign Status
o Public comment
• 6:25 PM: Emerald Ash Borer Progress
o Public comment
• 6:30 PM : Discuss Needed or Likely Projects for FY 2021
o Public comment
• 6:45 PM:] Public Safety Advisory Committee Website Use
o Public comment
• 6:50 PM: May Public Safety Message
o Public comment
• 7:00PM: Setting the Next Meeting
• 7:05 PM Inviting Guests to the Next Meeting
• 7:10: Entertain motion to adjourn meeting
 
INFORMATIONAL HANDOUT FOR REMOTE MEETINGS
Remote Public Meetings
All public body meetings for the Brookfield, VT Public Safety Advisory Committee will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.
Accessing a Meeting
Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.
Participation
All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.
Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.
Please review the following guidelines:
 The Chair will invite comment:
o during the time designated on the agenda for public comment;
o after the public body discusses each agenda item;
o before the public body takes action;
o during any open public comment period, if applicable; and
o other times as determined by the public body.
 When a participant/attendee is unmuted, they must state their name before commenting.
If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.
When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.
Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.
To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/.

Apr 232020
 

Town of Brookfield
Selectboard
NOTICE AND AGENDA FOR REMOTE MEETING
The Selectboard for the Town of Brookfield will meet remotely by electronic means on
27 April 2020 at 6:20 PM
Information on how to access the remote meeting:
By telephone: Dial 1-952-206-4916. When prompted enter the meeting ID: 881559
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to Kasey Peterson at Admin@brookfieldvt.org
 
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway Report
E. New Business
1. TRORC Transportation Advisory Committee Rep
2. Cemetery Maintenance Bids – Mowing and Sexton Services
3. Extension for Submission of Grand List
F. Old Business
1. Tax Date Change – Interest on Delinquent Payments
2. Tatro Permit – Morgan Horse Race date change – 29 August 2020
G. Approve Minutes from the 13 April 2020 Meeting
H. Payroll and AP Warrants
I. Adjournment

Apr 222020
 

On April 13, 2020 the Brookfield Selectboard voted to move the 2nd payment due date from May 2, 2020 to June 20, 2020.  I will have the office window open for June 19th from 4:30-7:00 p.m. and Saturday June 20th from 9:00-1:00 for those who prefer to pay in person.

Apr 092020
 

INFORMATIONAL HANDOUT FOR REMOTE MEETINGS
 
Remote Public Meetings
All public body meetings for the Town of Brookfield will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.
Accessing a Meeting
Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.
Participation
All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.
Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.
Please review the following guidelines:
The Chair will invite comment:

during the time designated on the agenda for public comment;
after the public body discusses each agenda item;
before the public body takes action;
during any open public comment period, if applicable; and
other times as determined by the public body.
When a participant/attendee is unmuted, they must state their name before commenting.

If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.
When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.
Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.
 
To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/.
 
 

Apr 012020
 

Town of Brookfield, VT
REQUEST FOR PROPOSALS
Cemetery Sexton
April 2020
The Town of Brookfield is requesting proposals from qualified contractors to perform sexton duties for the Brookfield Cemeteries. Responsibilities include:

Check on cemeteries twice each week throughout the Summer and once each week in the Fall, to aid in maintenance of fences and stones.
Sale of cemetery plots and production of cemetery deeds.
Maintenance of maps and card files located at the Town Office.
Install corner markers,  mark out foundations, and review and approve/disapprove stone designs to be installed.
Prepare a budget for the cemeteries.
Place flags before Memorial Day and remove them in November.

The Town of Brookfield encourages bids from women/minority/economically disadvantaged businesses
Proof of Workers’ Compensation Insurance is required. Contract to run: 1 July 2020 through 30 June 2021. The Town reserves the right to negotiate a fee adjustment and extension of the contract for up to an additional 2 years.
Bids may be submitted by mail to: Brookfield Town Office, PO Box 463, Brookfield, VT 05036; or by e-mail at admin@brookfieldvt.org and must be received by April 23, 2020.

Apr 012020
 

Town of Brookfield, VT
REQUEST FOR PROPOSALS
Cemetery Maintenance
April 2020
The Town of Brookfield is requesting proposals from qualified contractors to mow, trim weeds, remove/sweep grass clippings from headstones, and seasonal cleanup – once in the Spring and again in the Fall –  at the Town of Brookfield Cemeteries and other public spaces as follows:

West Brookfield Cemetery
Both Brookfield Center Cemeteries
East Brookfield Cemetery
Cemetery Street Cemetery
Hippo Park
The War Memorial Monument area on Stone Road
The Town Clerk’s Office

The Town of Brookfield encourages bids from women/minority/economically disadvantaged businesses.
Proof of Workers’ Compensation Insurance is required. The proposed contract will run from 1 May 2020 through 30 November 2021. The Town reserves the right to negotiate a fee adjustment and extension of the contract for up to an additional 2 years.
Bids may be submitted by mail to: Brookfield Town Office, PO Box 463, Brookfield, VT 05036; or by e-mail at admin@brookfieldvt.org and must be received by April 23, 2020.

Mar 262020
 

Brookfield Selectboard Meeting of March 23, 2020
Draft Minutes
Town Clerk’s Office on Ralph Road
Selectboard:  John Benson (Chair), Jeff Kimmel, Dennis LaRocque
Public Attendees:  Teresa Godfrey (Recorder), Steve Schaefer

Call Meeting to Order: J. Benson called the meeting to order at 6:30 p.m.
Loader:

J. Kimmel reported that he had talked to Ray Peck, Road Foreman, concerning the bids and trade-in value for the loader. J. Kimmel provided a chart and information with the results of the 4 bids. R. Peck had previously reviewed the bids and tested some of what was offered with the Road Crew.  They were all in agreement that the loader presented by Milton CAT was the preferred purchase.  Quotes included the following:
A. Beauregard (CASE 621G Wheel Loader)-$166,075-Trade-in $38,600=$127,475 Payments of $21,039/7 yr. annual payment
B. Beauregard (CASE 721G Wheel Loader)-$196,175-Trade-in $38,600=$157,575 Payments of $25,852/7 yr. annual payment
C. NORTRAX (John Deere 544L Wheel Loader)-$197,900-Trade-in $49,000=$148,900  Payments range from $32,019.94-5 yrs. /$27,163.76-6 yrs. /$23,699.79-7 yrs. annual payment
D. NORTRAX (John Deere 624L Wheel Loader)-$215,900-Trade-in $49,000=$166,900 Payments range from $35,890.72-5 yrs. /$30,447.46-6 yrs. /$26,564.77-7 yrs. annual payment
E. NORTRAX (John Deere 544L Wheel Loader)-$193,338-Trade-in $39,500=$153,838 Extended Warranty + Preventative Maintenance Options Inc.
F. NORTRAX (John Deere 624L Wheel Loader)-$213,619-Trade-in $39,500=$174,119 Extended Warranty + Preventative Maintenance Options Inc.
G. Anderson Equipment (KOMATSU WA 270-8 Wheel Loader 3V)-$186,926-Trade-in $60,000=$126,926 Payments range from $33,397-4 yrs. / $27,144-5 yrs. / $22,979-6 yrs. annual payment
H. Milton CAT (CATERPILLAR 930M Wheel Loader)-$200,000-Trade-in $60,000=$140,000 Payments of $22,300/7 yr. annual payment
J. Benson said Milton CAT would not require any payment until after the July 1, 2020 fiscal year began. S. Schaefer questioned if the Highway Department was going to adjust hours or have lay-offs due to COVID-19. J. Benson said no, they will continue to operate.
T. Godfrey, Treasurer, presented to the Board the current financial balance of $1,069,635.49 in the checking accounts. Her concern was, with the financial difficulties families are having with the current situation, the balance would just cover the payment to OSSD for the May 22, 2020 school payment, leaving little in the accounts to run the Town. Other towns are also looking at this issue, Randolph included.
After further discussion, the Board decided they should delay the agreement with Milton CAT.
On motion by J. Benson, seconded by J. Kimmel, the Board voted to postpone actual enactment of the agreement as provided by Milton CAT until we have further information on the economy.   Vote 3-0-0

Review and approval of Warrants:

On motion by D. LaRocque, seconded by J. Kimmel, the Board voted to pay the warrants in the amount of $4,091.14.  This amount included the payment of $3,425.00 to White River Valley Ambulance.   Vote 3-0-0

Review and approval of March 9, 2020 Selectboard meeting minutes:

On motion by J. Kimmel, seconded by D. LaRocque, the Board voted to approve the March 9, 2020 minutes with some minor amendments.   Vote 3-0-0

Other business:

J. Benson said they have requested that Kasey Peterson, Admin. Asst. write a RFP for Cemetery Sexton and mowing for the upcoming year.
The Board each received additional information from both Jon Binhammer and Stuart Edson concerning the Conservation Commission purchasing the development rights from a portion of land owned by Theresa & Charlie Taplin as discussed in the March 9, 2020 Selectboard meeting minutes.
J. Benson received a call concerning 4-wheel ATV’s being driven on the Town roads. He said he suggested the concerned citizen try to get pictures of this and report it to the State Police for them to investigate.
The Board discussed the ever changing directives from the Governor’s Office and how we will proceed with future Selectboard meetings and Open Meeting Law concerns.
D. LaRocque submitted his resignation as Town Auditor dated March 23, 2020 due to being Selectboard member and being Auditor are not being compatible offices per State Statute.
    6. Adjournment:
On motion by J. Benson, seconded by D. LaRocque, the Board voted to adjourn at 7:00 p.m.   Vote 3-0-0
Respectfully submitted,
Teresa Godfrey, Recorder
 

Mar 192020
 

In response to the recommendations of the CDC and the Department of Health, the Selectboard meetings will be limited in scope to those essential functions necessary to the operation of the Town. We greatly appreciate everyone’s cooperation and understanding in limiting the exposure by human interaction in support of our nations efforts to curtail the spread of this potentially deadly virus. We will adjust our proceeding moving forward based on the directives and guidelines received from the State and Federal government.
The agenda for the 23 March 2020 meeting is available on the calendar.

Mar 172020
 

March 19th – The Brookfield Town Office will be open T-Th, 8:30 am to 12:30 pm.  HOWEVER, if you can conduct your business with the Town Office via the phone, online or through the mail (including dog renewals), please do so.
PLEASE continue to follow the recommended guidelines of the CDC and the VT Department of Health: wash your hands, practice “social distancing”; avoid large gatherings; and if feeling unwell with symptoms of the virus, stay home and call your primary care physician.   YOUR continued good health is the primary concern.  Stay healthy!