Teresa Godfrey

Sep 222021
 

Minutes DRAFT

Brookfield Planning Commission

Date: Tuesday, September 21, 2021

Present:

Gwynn Zakov, Chair, Tim Gershon, Christina Harlow, Jon Jickling, Will White, Martha Judy

Public Present:  Jon Binhammer

Chair Zakov called the meeting to order at 7:04 p.m.

Jickling/White moved to approve minutes from the 7/13/21 meeting.  With amendments, the minutes were approved unanimously.

Commissioners heard a presentation from Jon Jickling and Jon Binhammer about the ongoing work of the Brookfield Conservation Commission.

Commissioners reviewed and revised definitions of Accessory Dwelling Unit and Agriculture.

No new/old business was discussed.

Next meeting will be October 12, 2021 at 7:00 p.m.

Chair Zakov adjourned the meeting at 8:20 p.m.

Respectfully submitted,

Tim Gershon

 

 

Sep 202021
 

Town of Brookfield

Special Selectboard Meeting

September 22, 2021 at 6:00 p.m.

Brookfield Town Office

 

Notice and Agenda

 

The Town of Brookfield Selectboard will hold a Special Meeting at the Brookfield Town Office at 6:00 p.m., September 22, 2021

 

AGENDA:

 

  1. Call to Order
  2. Public Comment
  3. Personnel – Administrative Assistant
  4. Other Proper Business
  5. Adjournment
Sep 202021
 

Minutes of the Meeting of

TOWN OF BROOKFIELD SELECTBOARD

Town Clerk’s Office

September 13, 2021

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Tim Higgins, Road Crew Foreman; and Betty Lord, Secretary.

  1. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
  2. ADJUSTMENTS TO THE AGENDA: None
  3. PUBLIC COMMENTS: None
  4. HIGHWAY REPORT:
  5. Access Permits – (1) Jacob Apel of Barre, VT, and (2) Jennifer and Thomas Buchino, Jr. of Milford, CT each requested the installation of culverts on class 4 roads in Brookfield on property which they own. The policy is that those requisitioning a permit will pay for the culverts and the Town will then maintain them. Mr. Benson made a motion to approve both requests as noted. Mr. Kimmel seconded the motion which was approved unanimously. (5-0-0)
  6. Bear Hill Culvert – Mr. Benson made a motion to approve the application for a proposed replacement of a culvert on Bear Hill Road. Mr. Kimmel seconded and the motion carried. (5-0-0)

3 John Rice Culvert – Mr. Higgins will contact Mr. Rice of Chelsea Road to let him know that a study is being done to determine what size culvert is needed and once that study is completed, action will be taken to replace the culvert.

  1. Emergency Grant for 21 July Storm – Mr. Benson made a motion to submit an Emergency Grant request to VTrans to help cover the costs of damage to roads during the storm of July 21. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0) The Board signed a letter to VTrans making this request.

Mr. Higgins also reported that the road crew has been ditching and will be starting work on Twin Pond Road tomorrow (September 14).

Mr. Benson talked with Mr. Doug Haggett regarding purchase of sand at his site on VT Route 14. Samples were taken to determine if the sand would meet the Town’s needs. Mr. Haggett also said that he had some gravel for sale. Site assessment, along with discussion of potential pricing and timing of activities, will continue.

Mr. LaRocque made a motion to go into Executive Session. Mr. Kimmel seconded and the Board went into Executive Session at 7:19 p.m. Mr. Benson made a motion to come out of Executive Session. Mr. Kimmel seconded and the Board came out of Executive session at 7:25 p.m. The nature of the session was informational, and no decisions were made.

The Board agreed to ask Harmony Electric P.C. to put the Town on their work schedule to upgrade electrical outlets and related items at the Town garage. It is estimated this work will cost approximately half of the budget in the line item “Highway Building and Grounds” that has a total budgeted amount of $15,000.

  1. NEW BUSINESS:
  2. LHMP Extension – Mr. Benson made a motion to approved the extension of amendment #1 for the Town Local Hazard Mitigation Plan with Two Rivers-Ottauquechee Regional Commission to August 23, 2022. Mr. Kimmel seconded and the motion was passed unanimously. (5-0-0)
  3. Assemblage Permit – Myra Flynn Concert – Event had already taken place before the Board met.
  4. Assemblage Permit – October 3, 2021 Market Day – Mr. Kimmel made a motion to approve the proposal for Market Day to be held on October 3, 2021 from 10 a.m. until 5 p.m. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
  5. Halfway Brook Grants – Mrs. Threlkeld made a motion to make an application to VTrans for a grant to help with scoping and design as well for doing the repair work on the bridge on Halfway Brook Road. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0)
  6. OLD BUSINESS:

Audit Report – Mrs. Flint reported that she had spoken with Braintree and other towns of similar size to Brookfield regarding their accounting practices. The Board agreed that Mrs. Flint will contact alternative accounting firms regarding potential bids and scopes of work for auditing services, and will coordinate with the Town Clerk/Treasurer to determine how the Board will move forward on working with an approved firm.

  1. MEETING MINUTES OF AUGUST 23, 2021:

Mr. Kimmel made a motion to accept the minutes of the August 23, 2021 Selectboard meeting as presented. Mrs. Flint seconded and the motion was approved with Mr. LaRocque abstaining as he did not attend that meeting. (4-0-1)

  1. PAYROLL AND AP WARRANTS:

Mrs. Flint made a motion to approve the accounts payable report as presented with a total amount of $78,336.37 and with the largest amount being $48,825.00 being paid to W.B. Rogers for sand. Mr. Benson seconded and the motion was unanimously approved. (5-0-0)

  1. OTHER BUSINESS:

The Board signed the Lease Agreement/Utility Easement for West Street for under-road wiring repair work that was previously conducted near the Taplin property.

Mr. Kimmel has made notations on the recent Cemetery Rules document for suggested duties the potential Cemeteries Sexton (and other Town officials) might be responsible.

Mr. Benson reported that a fire hydrant installed a number of years ago near the Floating Bridge is not functioning properly. The Fire Department has applied to VTrans for a permit as it is sited adjacent to a state highway (VT Route 65). The Town Selectboard will need to sign the application as the Fire Department comes under the auspices of the Town. Mr. Benson made a motion to allow Mr. Kimmel to act as representative of the Board to sign the application when it is completed. Mr. LaRocque seconded the motion which was unanimously approved. (5-0-0)

  1. ADJOURNMENT:

There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned at 8:30 p.m. (5-0-0)

Sep 152021
 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA – SEPTEMBER, 2021

Location: Virtual ZOOM Meeting (link below) and in-person at the town office at 40 Ralph Road

MEETING: Tuesday, September 21st 2021 TIME: 7:00 p.m. – 8:30 p.m.

TOPICS:

  1. Public to be heard
  2. Approve minutes of 7/13/2021 meeting
  3. Conservation Commission input into the Brookfield Development bylaws
  4. Review progress on zoning bylaw update. Continue discussing accessory dwelling units and move through definition section as time allows. Commissioners will find definition examples from two other towns for reference during the definition discussion.
  • In June we covered: sections 4.17 (enforcement), 4.18 (cost of technical review) and began review of definitions.
  • In July we covered definitions including accessory dwelling units and certificates of occupancy/use. We discussed the merits of moving from a Zoning Board of Adjustment to a Development Review Board.
  1. Any other new/old business
  2. Set date of next meeting
  3. Adjourn

Town of Brookfield is inviting you to a scheduled Zoom meeting.

Topic: Brookfield Planning Commission

Time: Sep 21, 2021 07:00 PM Eastern Time (US and Canada)

Sep 21, 2021 07:00 PM

Join Zoom Meeting

https://us02web.zoom.us/j/82452472465

Meeting ID: 824 5247 2465

One tap mobile

+19292056099,,82452472465# US (New York)

+13017158592,,82452472465# US (Washington DC)

Dial by your location

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

+1 312 626 6799 US (Chicago)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

Meeting ID: 824 5247 2465

Find your local number: https://us02web.zoom.us/u/kb0iP7lNG0

 

Sep 012021
 

Town of Brookfield

Board of Civil Authority

Voter Checklist Review

August 29, 2021 9:00 a.m.

The Brookfield Board of Civil Authority (BCA) met on Sunday, August 29, 2021 at 9:00 a.m. at the Brookfield Town Office.  The meeting was called to order.  In attendance was Beth DeForge-JP, C. Curtis Koren-JP, Brenda Flint-Selectboard Member, Kate Threlkeld- Selectboard Member, Jeff Kimmel-Selectboard Member, Bonnie Fallon-JP, and Teresa Godfrey-Town Clerk.

The Board was given the Active Voter checklist, New Voter List from 9/1/2019-current, and the currently challenged list.  It was broken up into packets so everyone was able to review each of the 10 packet lists.  The lists included voter name, address, birth date, the date each voter registered and last voted.  This was an effective way to question if the person should be challenged.

After everyone was done with all of the lists, we reviewed the ones that were questioned as a whole.  In the end there were 22 registered voters that everyone agreed should have a letter sent to them.  Mrs. Godfrey will send the challenge letters out in the next week.

Discussion also included up-coming elections and where we might be able to have them and whether the Town will be required to purchase a vote tabulator in the future with over 1000 registered voters.  No decisions were made.

The meeting adjourned at 10:30 a.m.

Submitted by Teresa Godfrey, Town Clerk

Jul 272021
 

Considering the time frame for this election, middle of the Summer, we had a great turn-out!!  174 registered Brookfield voters cast their ballot for this Special Election on Saturday.  (67 absentee + 107 in person votes).

1-year term:

Dennis Boggs 40

Katheryn Threlkeld  111

G. Jack Zebora    19

Brenda Flint (write-in)  1

Blank  3

2-year term:

Brenda Flint   126

Robert Godfrey   48

 

Teresa Godfrey, Brookfield Town Clerk

Jul 202021
 

Minutes DRAFT

Brookfield Planning Commission

Date: Tuesday July 13, 2021

Present:

Gwynn Zakov, Chair, Tim Gershon, Christina Harlow, Martha Judy, Will White, Jon Jickling

Public Present:  None

Chair Zakov called the meeting to order at 7:05 p.m.

Harlow moved to approve minutes from the 6/08/21 meeting seconded by White.  The minutes were approved unanimously.

The planning commission discussed the inquiry by the select board to respond to the possibility of Brookfield changing from a Zoning Board of Adjustment model to a Development Review Board model.   Following discussion Chair Zakov, put forward a motion that the PC position is that the ZBA planning model is working at this time and moving to a DRB model is not warranted.    Second by Harlow.  Passed unanimously.

Nancy Jacques resigned from PC.  Zakov will notify Selectboard and post on front porch forum for new candidate.  Jickling and White also notified that they may withdraw from the PC in coming months.

Discussed bylaws and developed new section 3.3, Certificate of compliance.

Any other new/old business discussed.

Next meeting will be September 21, 2021 at 7:00 p.m. (no August meeting planned)

Next meeting will cover:  Definitions including Accessory Dwelling Unit.  Conservation commission will also provide input/comments on the bylaws.

Chair Zakov adjourned the meeting at 8:24 p.m.

Respectfully submitted,

Jon Jickling

 

 

Jul 082021
 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA – JULY, 2021

Location: Virtual ZOOM Meeting (link below) and in-person at the town office at 40 Ralph Road

MEETING: Tuesday, July 13th 2021 TIME: 7:00 p.m. – 8:30 p.m.

TOPICS:

  1. Public to be heard
  2. Approve minutes of 6/8/2021 meeting
  3. Discuss merits of moving from a Zoning Board of Adjustment and Planning Commission model to a Development Review Board and Planning Commission model. Selectboard may budget in the 2022-2023 budget to use TROCC to assist in moving the town in that direction – if needed. Vermont law related to this topic can be found here: https://legislature.vermont.gov/statutes/section/24/117/04460
  4. Review progress on zoning bylaw update. In June we covered sections 4.17 (enforcement) and 18 (cost of technical review) and began review of the definitions section and continue review of the definition section. We will review accessory dwelling units and certificates of occupancy/use. Commissioners will find definition examples from two other towns for reference during the definition discussion. Members will review these sections before the next meeting. Vermont law related to certificate of occupancies/use can be found here: https://legislature.vermont.gov/statutes/section/24/117/04449
  5. Any other new/old business
  6. Set date of next meeting
  7. Adjourn

Topic: Brookfield Planning Commission

Join Zoom Meeting

https://us02web.zoom.us/j/82452472465

Meeting ID: 824 5247 2465

One tap mobile

+19292056099,,82452472465# US (New York)

+13017158592,,82452472465# US (Washington DC)

Dial by your location

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

+1 312 626 6799 US (Chicago)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

Meeting ID: 824 5247 2465

Find your local number: https://us02web.zoom.us/u/kb0iP7lNG0

 

Jun 232021
 

2021 Lister’s Grievance Hearing Meeting Minutes

June 19, 2021

The Board of Listers grievance hearings were brought to order at 9:30 a.m. on June 19, 2021. In attendance were Listers Stuart Edson, Phyllis Humez, and Teresa Godfrey.  There were no hearings scheduled for this.  We had received two phone call messages concerning the “Use Value Report” that was mailed to all parcel owners who have their land in land use.  Steve Stocking and Larry Brassard did not understand what the report represented. Mr. Edson contacted each of them and explained what the report showed.

Steve Hill, removing 8.7 acres from land use, wanted Mr. Edson to explain how he came up with the value.  Mr. Hill agreed to meet with Mr. Edson on June 15 to discuss the valuation.  After explaining the process, Mr. Hill was ok with the value on the removed acreage.

Roger LaRocque called grieving the amount of acreage he was taxed on.  Per his deed, the acreage was 5 acres more or less and he felt it was on the less side.  He had a lot line adjustment with an abutting property, gaining 0.3 acres and now owns 4.19 acres not 5.3 as the Listers had him in for. The Listers had just received their new tax maps and as indicated on Mr. LaRocque’s parcel, per measurement, his acreage is actually 4.16 acres.  Upon calling Mr. LaRocque to discuss the acreage, the Listers have lowered his acreage to 4.16 acres.

John Hrubovcak, new owner on Bear Hill, called concerning a value on his septic for the mobile home on his property.  The mobile home is a shell for storage and upon searching for a septic, he found it was a “wooden box” out back and nothing he would use.  After confirming with a previous owner, the Listers agreed to remove the value of the septic.

Justin Poulin contacted the Listers concerning a pump-house that was located on L. Brassard’s property, but owned by Mr. Poulin.  He called to let us know that had been removed and sold.  He would like the value removed from his property.  The Listers agreed.

On motion by P. Humez, seconded by T. Godfrey, the Board of Listers adjourned at 11:30 a.m. on June 19, 2021.

 

Respectfully submitted,

Stuart Edson

Phyllis Humez

Teresa Godfrey