Teresa Godfrey

Oct 212020
 

Board of Abatement Hearing October 1, 2020

Attendees:  Teresa Godfrey (Town Clerk), Linda Runnion, Phyllis Humez, John Benson, Dennis LaRocque, Robert Jake Stewart, C. Curtis Koren

Mrs. Godfrey opened the meeting at 6:30 p.m. Mrs. Godfrey explained the reason for a request of abatement of a portion of taxes for Richard and Alice Kempe.  On February 15, 2020 the Kempe’s house burned to the ground.  They requested a portion of their taxes for the balance of the year be abated.  Mrs. Godfrey, as a Lister, was able to calculate the portion relating to the house.  Replacement cost new less depreciation value: $156,500 X tax rate 1.9689 equals total taxes paid for home and garage at $3,081.33.  Per Diem rate $3,081.33/365 = $8.442/day

Balance of year from Feb 15th: February 14 days, March 31 days, April 30 days, May 31 days, June 30 days =136 days.  $8.442 X 136 = $1,148.11 requested abatement amount to be applied to the new tax year.

On motion by Linda Runnion, seconded by John Benson, the Board voted to abate $1,148.11 from the 2019-2020 tax year allowing the Kempe’s to apply to the new tax year.

Motion carried.

 

The second Board of Abatement concerned a Lister’s error.  While the Lister’s were preparing for a State Appraisal Hearing, they used the property sale value of Ronald Halterman and Jill Irvine as a comparable.  They inadvertently left the land acreage at 147 acres vs the 30 the Halterman’s owned. This error was not discovered when the Grand List for 2019-2020 was “frozen”.  This caused an over payment of $2,688.76 in taxes for the Halterman’s.

On motion by Linda Runnion, seconded by John Benson, the Board voted to refund the owners $2,688.76.  Due to their taxes being paid by escrow, it didn’t make sense to credit them forward.

Motion carried.

On motion by C. Curtis Koren, seconded by Linda Runnion, the Board of Abatement adjourned at 6:45 p.m.

 

Respectfully submitted

Teresa Godfrey, Town Clerk

Oct 212020
 

Minutes DRAFT

Brookfield Planning Commission

Date: Tuesday, October 13, 2020

Present:

Gwynn Zakov, Chair, Tim Gershon, Nancy Jacques, Martha Judy, Will White

Public Present:  None

Chair Zakov called the meeting to order at 7:05 p.m.

White/Jacques moved to approve minutes from the 9/8/2020 meeting.  The minutes were approved unanimously.

The planning commission considered updates to the Development Bylaws sections 4.2 thru 4.4.

For the next meeting the commission will review Sections 4.7, 4.8 and 4.9.  As before members will review these sections before the next meeting in November.

Next meeting will be November 10, 2020 at 7:00 p.m.

Commissioners White/Gershon moved for adjournment and the motion passed unanimously.  The meeting adjourned at 8:05 p.m.

Respectfully submitted,

Martha Judy

Sep 232020
 

Quick BCA Meeting

September 17, 2020 @ 1:30 p.m. at the Brookfield Town Office

Attendees:  Jeff Kimmel, Phyllis Humez, Robert “Jake” Stewart, C. Curtis Koren, Bonnie Fallon, Linda Runnion, Teresa Godfrey

The meeting was called to order at 1:30 p.m.

The Board of Civil Authority met at the Brookfield Town Office to move the voting location for the November 3, 2020 General Election due to the Brookfield Elementary School not being available because of COVID 19.

On motion by Curtis, seconded by Jeff, the BCA voted to move the voting location to the Old Town Hall at 93 Stone Road for the November 3, 2020 General Election.

Motion carried.

On motion by Jeff, seconded by Linda, the meeting adjourned at 1:35.

 

Recorded by Teresa Godfrey, Town Clerk

 

Sep 092020
 

 

Brookfield Planning Commission Minutes

Tuesday September 8, 2020 DRAFT

Members Present: Gwynn Zakov, Chair, Jeff Girard, Timothy Gershon, Jon Jickling, Martha Judy, William White, Nancy Jacques

Public Present: Shawn Krisch

Zakov called the meeting to order at 7:06 p.m.

Zakov inquired about any input from the public to be heard.  Mr. Kirsch introduced himself as a potential buyer of land in Brookfield, interested in learning about town zoning regulations.

Jickling/Judy moved to approve minutes from 7/22/2020. Unanimously approved.

After a brief review of previous work, work continued in the review of development bylaws. Sections 4.1, 3.16  and 4.2 were covered.

It was agreed that members would review sections 4.2 – 4.4 prior to next meeting.

Next meeting scheduled for Tuesday October 13th, 2020 at 7:00.

Zakov/Judy moved to adjourn.  The meeting adjourned at 8:27 p.m.

 

Respectfully submitted,

Timothy Gershon

 

Jul 232020
 

Minutes DRAFT

Brookfield Planning Commission Date: Wednesday July 22, 2020 DRAFT

Present: Gwynn Zakov, Chair, Timothy Gershon, Jon Jickling, Martha Judy, William White, Nancy Jacques

Public: Susan Shea – Conservation Commission, Laurel Mcewen

Chair Zakov called the meeting to order at 7:03 p.m.

Inquired about public to be heard.  No public attended.

White/Judy moved to approve minutes from 2/11/2020. Unanimously approved.

Commission discussed potential action on a permit to develop a single-family home on Twin Ponds Road and associated concerns brought forward by the Brookfield Conservation Commission to the Brookfield Planning Commission. No motions were made and no actions were taken.

Next meeting schedule for Tuesday September 8th, 2020 at 7:00 via

White/Jickling moved to adjourn.  The meeting adjourned at 7:48 p.m.

Respectfully submitted,

William White

Mar 262020
 

Brookfield Selectboard Meeting of March 23, 2020

Draft Minutes

Town Clerk’s Office on Ralph Road

Selectboard:  John Benson (Chair), Jeff Kimmel, Dennis LaRocque

Public Attendees:  Teresa Godfrey (Recorder), Steve Schaefer

  1. Call Meeting to Order: J. Benson called the meeting to order at 6:30 p.m.
  2. Loader:

J. Kimmel reported that he had talked to Ray Peck, Road Foreman, concerning the bids and trade-in value for the loader. J. Kimmel provided a chart and information with the results of the 4 bids. R. Peck had previously reviewed the bids and tested some of what was offered with the Road Crew.  They were all in agreement that the loader presented by Milton CAT was the preferred purchase.  Quotes included the following:

A. Beauregard (CASE 621G Wheel Loader)-$166,075-Trade-in $38,600=$127,475 Payments of $21,039/7 yr. annual payment

B. Beauregard (CASE 721G Wheel Loader)-$196,175-Trade-in $38,600=$157,575 Payments of $25,852/7 yr. annual payment

C. NORTRAX (John Deere 544L Wheel Loader)-$197,900-Trade-in $49,000=$148,900  Payments range from $32,019.94-5 yrs. /$27,163.76-6 yrs. /$23,699.79-7 yrs. annual payment

D. NORTRAX (John Deere 624L Wheel Loader)-$215,900-Trade-in $49,000=$166,900 Payments range from $35,890.72-5 yrs. /$30,447.46-6 yrs. /$26,564.77-7 yrs. annual payment

E. NORTRAX (John Deere 544L Wheel Loader)-$193,338-Trade-in $39,500=$153,838 Extended Warranty + Preventative Maintenance Options Inc.

F. NORTRAX (John Deere 624L Wheel Loader)-$213,619-Trade-in $39,500=$174,119 Extended Warranty + Preventative Maintenance Options Inc.

G. Anderson Equipment (KOMATSU WA 270-8 Wheel Loader 3V)-$186,926-Trade-in $60,000=$126,926 Payments range from $33,397-4 yrs. / $27,144-5 yrs. / $22,979-6 yrs. annual payment

H. Milton CAT (CATERPILLAR 930M Wheel Loader)-$200,000-Trade-in $60,000=$140,000 Payments of $22,300/7 yr. annual payment

J. Benson said Milton CAT would not require any payment until after the July 1, 2020 fiscal year began. S. Schaefer questioned if the Highway Department was going to adjust hours or have lay-offs due to COVID-19. J. Benson said no, they will continue to operate.

T. Godfrey, Treasurer, presented to the Board the current financial balance of $1,069,635.49 in the checking accounts. Her concern was, with the financial difficulties families are having with the current situation, the balance would just cover the payment to OSSD for the May 22, 2020 school payment, leaving little in the accounts to run the Town. Other towns are also looking at this issue, Randolph included.

After further discussion, the Board decided they should delay the agreement with Milton CAT.

On motion by J. Benson, seconded by J. Kimmel, the Board voted to postpone actual enactment of the agreement as provided by Milton CAT until we have further information on the economy.   Vote 3-0-0

  1. Review and approval of Warrants:

On motion by D. LaRocque, seconded by J. Kimmel, the Board voted to pay the warrants in the amount of $4,091.14.  This amount included the payment of $3,425.00 to White River Valley Ambulance.   Vote 3-0-0

  1. Review and approval of March 9, 2020 Selectboard meeting minutes:

On motion by J. Kimmel, seconded by D. LaRocque, the Board voted to approve the March 9, 2020 minutes with some minor amendments.   Vote 3-0-0

  1. Other business:

J. Benson said they have requested that Kasey Peterson, Admin. Asst. write a RFP for Cemetery Sexton and mowing for the upcoming year.

The Board each received additional information from both Jon Binhammer and Stuart Edson concerning the Conservation Commission purchasing the development rights from a portion of land owned by Theresa & Charlie Taplin as discussed in the March 9, 2020 Selectboard meeting minutes.

J. Benson received a call concerning 4-wheel ATV’s being driven on the Town roads. He said he suggested the concerned citizen try to get pictures of this and report it to the State Police for them to investigate.

The Board discussed the ever changing directives from the Governor’s Office and how we will proceed with future Selectboard meetings and Open Meeting Law concerns.

D. LaRocque submitted his resignation as Town Auditor dated March 23, 2020 due to being Selectboard member and being Auditor are not being compatible offices per State Statute.

    6. Adjournment:

On motion by J. Benson, seconded by D. LaRocque, the Board voted to adjourn at 7:00 p.m.   Vote 3-0-0

Respectfully submitted,

Teresa Godfrey, Recorder

 

Mar 172020
 

March 19th – The Brookfield Town Office will be open T-Th, 8:30 am to 12:30 pm.  HOWEVER, if you can conduct your business with the Town Office via the phone, online or through the mail (including dog renewals), please do so.

PLEASE continue to follow the recommended guidelines of the CDC and the VT Department of Health: wash your hands, practice “social distancing”; avoid large gatherings; and if feeling unwell with symptoms of the virus, stay home and call your primary care physician.   YOUR continued good health is the primary concern.  Stay healthy!

Mar 122020
 

Brookfield Selectboard Meeting of March 9, 2020

Draft Minutes

Town Clerk’s Office on Ralph Road

Selectboard:  John Benson (Chair), Jeff Kimmel, Dennis LaRocque

Public Attendees:  Teresa Godfrey (Recorder), Ray Peck (Road Foreman), Jon Jickling, Starr Strong, Kathy Kinter, Jon Binhammer, Theresa Taplin, Patty Kennedy, Amy Ingrassia, Jack Zebora, Dan Childs, Steve Schaefer

Prior to the opening of the meeting, Teresa Godfrey was sworn in as Town Clerk, Treasurer, Lister, and Delinquent Tax Collector.

Dennis LaRocque was sworn in as the newest member on the Selectboard by T. Godfrey.

1. Call to Order: J. Benson called the meeting to order at 6:30 p.m.

2. Adjustments to Agenda: J. Benson moved the Selectboard Organization from New Business.

On motion by J. Kimmel, seconded by D. LaRocque, the Board voted J. Benson as Chair.  Vote 3-0-0

J.Benson welcomed D. LaRocque to the Board. D. LaRocque will initially review the warrants with J. Kimmel reviewing for any additional changes needed. J. Benson asked D. LaRocque to request quarterly a budget status from either Kasey Peterson or T. Godfrey. J. Kimmel will be the Road Commissioner.

3. Public Comment:

P. Kennedy asked what type of lease was on the loader that was approved at Town Meeting to be replaced.

J. Benson said that we usually trade-in the equipment at the end of the lease to maintain the much needed loader and R. Peck stated the trade-in value is $60,000 toward a new one.

4. New Business:

A. Selectboard Organization was done as above.

B. Town Meeting Minutes:

On motion by J. Benson, seconded by J. Kimmel, the Board voted to approve the Town Meeting Minutes of March 3, 2020 as amended.  Vote 3-0-0 as amended.

T. Godfrey wanted to comment that after Town Meeting, 2 different people came up to her to tell her they had witnessed voters putting in multiple slips of paper votes for Article 12. She was also told “they only had 50 signatures for the petition”, which is only the number required by State Statute to submit a petition for inclusion on the Warning.

C. ECFiber Representative Appointments: (switched for time management)

On motion by J. Kimmel, seconded by D. LaRocque, the Board reappointed Dan Childs as Representative and Stuart Edson as Alternate.  Vote 3-0-0

When asked if they needed a second alternate, D. Childs stated that would only be if neither one could make ECFiber meetings.  J. Benson thanked both representatives for all of their work to get ECFiber in Brookfield.

D. Conservation Commission Funding: (Per Jon Binhammer, in an email he sent to the Town Clerk responding to publication of the minutes in the Herald, he would like to clarify in the paragraph below, that he would like to make it clear that  ” I had recognized a conflict of interest and disclosed it to the Board, and mitigated such conflict by stating that I would not be speaking on behalf of the Commission and that my presentation and comments were on behalf of The Nature Conservancy. Due to the COVID-19 concerns, this was not discussed during the subsequent Selectboard meeting.  Teresa Godfrey, Recorder)

J. Binhammer introduced S. Strong, J. Jickling, and K. Kinter as members of the Conservation Commission (CC) and T. Taplin as the property owner for the land that will be discussed. J. Binhammer spoke on behalf of the Nature Conservancy. Together with the VT Land Trust, they are trying to conserve farm lands in VT. On the Taplin property, the soil is high quality and there is a Fen on the land.  The area they are looking at is approx. 60 acres off West St.  They would establish a right-of-way to it and purchase the development rights.  They have received approval from the Brookfield Planning Commission and the Regional Commission.  Part of the Town Plan includes conserving critical areas for wetlands for water quality and this area concerns the water quality going into Sunset Lake and North Pond.  What the CC would like from the Town is a commitment of $5000 grant from the Recreational/Conservation account.  The approximate cost to purchase the development rights and recording it in a deed is $45,000.  They have applied for money from VT Housing & Conservation Board and the Nature Conservancy.

Per T. Godfrey, there is $25,906.10 currently in the R/C account.

J. Benson asked if there will be a right-of-way for public access and walking trails.

J. Binhammer replied that they are looking at purchasing the development rights, not ownership of the land. Taplins would maintain forest management outside of the wetland. There are logging trails that could be utilized by public.  They are not advertising it as a walking trail but would encourage groups to visit for educational purposes. Access could be through Nancy Lane but there would need to be a 50′ buffer from the wetland as far as if it was used for development.

S. Strong asked J. Binhammer to explain why it is a unique area. J. Binhammer replied that a Fen is a special wetland with rare plants in it and calcium rich. There is a second one located in Calais, VT. A Fen is different from a bog which is a basin that catches rain water.  The area surrounding the Fen is softwood but not a deer yard.  The Taplins would retain rights to the land but this would remove the right to develop or mine the land.  The forest would continue to be managed with an approved Forest Management Plan.

J. Zebora was concerned with using Town money to buy a piece of property, but not own it, and lowering the value if it was deemed as not developable it would lower our tax base, and the Taplins would still own it and utilize it.

J. Benson asked if the Listers had come up with a value for the 60 acres. J. Binhammer said Stuart Edson was working with him but didn’t have a final amount because the Listers don’t typically take conservation into valuation in Brookfield. One parcel, after a Board of Civil Authority hearing in 2010, was reduced by $40,000 due to being in the VT Land Trust.  This amounts to about $800 a year tax reduction.

J. Jickling, also on the Planning Commission, said the intent and scope of the proposal is consistent with the Town Plan biologic feature and worth protecting.

K. Kinter said when they met with the State concerning how wildlife moves to other states, the wildlife goes through VT and there are no prime forests, 1000 acres, in Brookfield. We need to protect from more fragmentation of the lands because with development, there is habitat loss and with climate change it is more vital to protect the eco systems.

J. Benson questioned when they anticipated to hear back for the other grants and J. Binhammer said March 19th.

J. Benson recommended this be tabled until next meeting so the Listers can get back to the Selectboard on what the tax ramifications would be and maybe check with VT Appraisal Company since they will be working with the Listers for the town-wide reappraisal.

Item was tabled.

J. Benson gave a copy of a letter from FEMA concerning flood plain mapping updates to J. Jickling for the Planning Commission to review.

5. Highway:

A. Pike update:

J. Benson filled in D. LaRocque concerning the paving that was done in the fall by Pike Industries on Ridge Road and the issues R. Peck found when examining the work done. The Pike paving specialist agreed there were issues that were most likely caused from heating and rerolling and the temp not being hot enough to seal correctly.  The District Engineer for Brookfield’s primary contact will meet with the Town in the spring to discuss and examine the area.  No payment has been made to Pike and the paving grant Brookfield is eligible for has a deadline of December 2021.

R. Peck also spoke with Chris Bump, from VTrans, on Thursday and he will be coming up in a couple of weeks to do a site visit about a culvert on Bear Hill Road that keeps popping up out of the ground.

B. Lighting in the garage:

R. Peck spoke about the lighting in the garage. There was an energy grant that was used in the garage a few years ago to replace the lights with LED lights and half no longer work. Harmony Electric can’t fix the lights and have a 30 day quote of $3200 to replace them.

On motion by J. Benson, seconded by J. Kimmel, the Board voted to accept the quote from Harmony Electric with the understanding the quote might be slightly higher with the 30 day window from December.  Vote 3-0-0

C. Loader Sales Order:

The purchase of a loader was approved at Town Meeting.  R. Peck received 4 quotes from different companies.  Milton CAT was the preferred submission.  With the approval to purchase for the budget starting July 1, 2020, CAT proposed delivery of the new loader and removing the old one as deposit.  The first payment would not be due until November 2020.

On motion by J. Kimmel, seconded by D. LaRocque, the Board authorized R. Peck to sign off on the agreement with CAT.

S. Schaefer asked to see the quotes and what the specifications were for the purchase.

R. Peck said he requested quotes from Case, Komatsu, John Deere, and CAT. All the companies came out and gave him a value for the trade-in. The quotes were at the garage and he was willing to get them for S. Schaefer to look at them. S. Schaefer said he was looking for transparency for the purchase.

J. Kimmel withdrew his motion so the loader purchase is tabled until the next Selectboard meeting on March 23rd.

R. Peck said he has posted the roads for mud season and it needs to be approved at the Selectboard meeting.

On motion by J. Benson, seconded by D. LaRocque, the Board voted to approve posting the Town roads for mud season going from March 5th – May 15th with the standard limits to be 2 axle up to 15k lbs., 3 axle up to 18k lbs., and tractor trailers up to 20k lbs.  Vote 3-0-0

The Board will have K. Peterson post to the DMV website for the mud season weight limits.

R. Peck has received the signs for posting the 6 wood deck bridges in town. They are for Witts Bridge, Eagle Peak, Mahoney, McKeage, Old Post, and Parker/Gilbert bridges. They all will be posted at 16,000 lbs. per VT State law.

On motion by J. Benson, seconded by J. Kimmel, the Board voted to post the 6 bridges listed above at the legal load limit of 16k lbs. This will have to be renewed annually. Vote 3-0-0

6. Old Business:

A. Personnel Policy Changes: No forward motion. Tabled.

B. Approve 27 January 2020 Meeting Minutes:

On motion by J. Benson, seconded by J. Kimmel, the Board voted to approve the January 27, 2020 meeting minutes as presented.  Vote 2-0-1

C. Approve 10 February 2020 Meeting Minutes:

On motion by J. Benson, seconded by J. Kimmel, the Board voted to approve the February 10, 2020 meeting minutes as presented.  Vote 2-0-1

D. Approve 24 February 2020 Meeting Minutes:

On motion by J. Kimmel, seconded by D. LaRocque, the Board voted to approve the February 24, 2020 meeting minutes as presented.  Vote 2-0-1

7. Payroll/AP Warrant:

On motion by D. LaRocque, seconded by J. Kimmel, the Board voted to approve paying the warrants in the amount of $3,846.19 which included payments for truck parts to multiple companies and the Town Meeting warning publication in The Herald.  Vote 3-0-0

8. Other Proper Business:

J. Kimmel will go over the Emergency Response Plan with K. Peterson and update for the next meeting.

The Randolph Area Food Shelf submitted an assemblage permit for their annual walk-a-thon for May 16th from 7:00 a.m.  to noon.

On motion by D. LaRocque, seconded by J. Kimmel, the Board voted to approve the request from the Randolph Area Food Shelf assemblage permit for their annual walk-a-thon for May 16th from 7:00 a.m. to noon.   Vote 3-0-0

9. Adjournment:

On motion by J. Kimmel, seconded by J. Benson, the Board voted to adjourn at 8:40 p.m. Vote 3-0-0

Respectfully submitted,

Teresa Godfrey, Recorder

 

 

 

 

 

 

 

 

 

 

Mar 112020
 

 

TOWN OF BROOKFIELD PLANNING COMMISSION AGENDA

Location: Town Office, Ralph Road, Brookfield

MEETING: Wednesday, March 18th 2020 TIME: 7:00 p.m.

Rescheduled from cancelled meeting Tuesday, March 11th.

TOPICS:

  1. Public to be heard
  2. Approve minutes of 2/11/2020 meeting
  3. Review progress on zoning bylaw update
  4. Continue review of bylaws
  5. Any other new/old business.
Mar 112020
 

Brookfield Conservation Commission

March 16, 2020 7:00 pm

Brookfield Public Library

Meeting Agenda

  1. Review Agenda
  1. Public Comment
  1. Approval of Minutes of the January meeting (February meeting cancelled due to weather)
  1. Lamson Pond Fen Conservation Project update
  1. Planning Commission collaboration re: Forest Fragmentation discuss next steps
  1. Brookfield  town website update
  1. Emerald Ash Borer and Brookfield PSC – Town Forester update
  1. Green-Up Day report by Starr
  1. Brainstorm session continuation – projects for 2020
  1. Other business
  1. Adjourn