Aug 312020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE

WEDNESDAY AUGUST 26, 2020, 5:30 PM

BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)

UNAPPROVED MINUTES

The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard, Dan Mason and Lew Stowell.

  • 5:30 PM: Call to Order No additions or deletions made to the agenda.
  • Review and approve of Unapproved Minutes July 29, 2020 meeting. Approved 5-0.
  • Open public comment period No guests or members of the public attended.
  • Continuing Review of OCSD Activities, Reports and Bills to include:
    • Patrol Hours and Budget- 14.25 patrol hours performed for $684.00.
    • Speed Cart Results- Two deployments: West Street and Stone Road.
    • Other-N/A
  • Parking in Pond Village- Town Office Parking Lot expansion not started yet because of Road Crew priority issues.
  • Town Traffic Enforcement Capability
    • Over Weight and Over Sized Status- L. Stowell to send recommendations to Select Board on Overweight Permit Process.
    • Traffic Sign Status- L. Stowell to send recommendations to Select Board on a sustainable traffic sign program.
    • Traffic Studies- The Two Rivers- Ottauquechee Regional Commission (TRORC) is conducting four traffic studies in Brookfield; on West Street, East Street, Northfield Road and Stone Road which should provide valuable traffic data.
    • Ordinance Review- L. Stowell to send members electronic versions of the latest Local Roads or VLCT model for Traffic Ordinances.
  • E-911 Sign Status- M. Rutkovsky to check on E-911 signs that have not been picked up yet.
  • Emerald Ash Borer Progress- L. Stowell to contact J. Kimmel about the storage of the EAB traps.
  • Public Safety Advisory Committee Website Use-The group email was used by a resident to report a broken tree threatening traffic vicinity Route 14 and Mckeage Road.
  • September Public Safety Message- School openings require increased driver vigilance.
  • Setting the Next Meeting- September 30, 2020 at the Congregational Church at 5:30 PM.
  • Inviting Guests to the Next Meeting- No guests to be invited.
  • Entertain a motion to adjourn the meeting- S Edson & M Rutkovsky. Approved 5-0.
Aug 242020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY AUGUST 26, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
All Members and Guests will wear face masks and observe social distancing.
 
Meeting progress will depend upon the amount of public participation and committee discussion.
 
AGENDA

5:30 PM: Call to Order
Additions or deletions to the agenda
Review and approve of Unapproved Minutes July 29, 2020 meeting.
Open public comment period
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget-
Speed Cart Results
Other

Parking in Pond Village
Town Traffic Enforcement Capability

Over Weight and Over Sized Status
Traffic Sign Status
Traffic Studies
Ordinance Review

E-911 Sign Status
Emerald Ash Borer Progress
Public Safety Advisory Committee Website Use
September Public Safety Message
Setting the Next Meeting
Inviting Guests to the Next Meeting
Entertain a motion to adjourn the meeting

Aug 032020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JULY 29, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
UNAPPROVED MINUTES
 
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell; Guests: Jeff Kimmel, Select Board Member and Road Commissioner, Cpt Scott Clouatre, OCSD.

5:30 PM: Call to Order No additions or deletions made to the agenda
Review and approve of Unapproved Minutes June 24, 2020 meeting. Approved 4-0-0
Open public comment period- No members of the public attended.
GUEST: Jeff Kimmel, Brookfield Select Board: In addition to the big picture view of the Select Board of the Highway Department and its function, Jeff provided the plan forward for the Road Crew after the loss of Ray Peck. Rob Wheatley is the interim Foreman and a successor is being actively sought.  Counseling for the staff is available through the VLTC.
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget-CPT Clouatre said that OCSD is down 5 officers and is making active efforts to recruit and retain officers. He suggested that the Select Board could negotiate a more precise contract for FY2022 with the Sheriff.
Speed Cart Results- There have been 6 deployments already this year. The Speed Cart manufacturer is sending a technician out to check out the recent data anomalies provided by the cart.  The cart will be deployed on West Street next.
Other- More active traffic enforcement can be expected now that “the Spigot” has been opened a little bit more.

Parking in Pond Village- The expansion of the Town Office parking lot should be completed this Summer.
Town Over Weight and Over Sized System Project Progress- Northfield Road is to be entered on the DMV weight restriction website soon.
E-911 Sign and Traffic Sign Status- Signs purchased with FY 2020 funds and signs to be purchased with FY 2021 funds to be used mostly to properly post roads with speed limits listed in the Town Traffic Ordinance. The committee will be tasked to review the Traffic Ordinance and bring it up to date.
Emerald Ash Borer Progress- Jeff Kimmel to check on a good storage area for the EAB traps.
Public Safety Advisory Committee Website Use- The Public Safety page of the town website has had 121 hits in the last 6 months.
August Public Safety Message- Will include mandatory mask usage.
Setting the Next Meeting- August 26, 2020 at 5:30 PM at the Congregational Church.
Inviting Guests to the Next Meeting- None to be invited.
Entertain a motion to adjourn the meeting- Adjourned at 6:55 PM.

Jun 292020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JUNE 24, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
UNAPPROVED MINUTES
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell.
 

5:30 PM: Call to Order
Additions or deletions to the agenda- None made.
Review and approve previous of May 27, 2020 meeting minutes, Approved 4-0.
Open public comment period- No members of the public attended.
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget- The May 2020 bill overcharged by using next year’s rates. L Stowell will contact Select Board. Also requesting clarity about executing Federal Search warrants.
Speed Cart Results- Members were happy with the results of the last two deployments. They were of short duration and provided good data.  It was noted that 10 of the 14 vehicles that exceeded 40 mph in Pond Village did so during daylight hours.
Other-Members are not clear if OCSD has all of the current town ordinances and how they are transmitted to deputies on patrol in Brookfield. L Stowell to check with the Select Board.

Parking in Pond Village- Committee still concerned about the lack of parking in Pond Village and the Floating Bridge. They are looking forward to the expansion of the Town Office parking lot.
Town Over Weight and Over Sized System Project Progress-The committee recommends that a public meeting be held soon about weight limit signs and enforcement. The Select Board promised a public meeting at the Town Meeting in March.  This may have to be conducted by phone conference, internet or other approved socially distanced method.  L Stowell will check with DMV to see if specific weight limits for bridges are displayed on the DMV website.
E-911 Sign and Traffic Sign Status- L Stowell to contact Jeff Kimmel about the status of sign orders using FY 20 funds.
Emerald Ash Borer Progress-The traps have arrived. K Forrer to mobilize volunteers to put them up.
Public Safety Advisory Committee Website Use- More work to be done.
PM: July Public Safety Message- The message will include information about the OCSD Speed Cart and the continued use of masks and social distancing.
Setting the Next Meeting- July 29 at 5:30 PM at the Brookfield Congregational Church.
Inviting Guests to the Next Meeting- Jeff Kimmel from the Select Board will be invited because of his oversight of the town roads and the road crew.
6:50 PM Entertained motion to adjourn meeting: Moved by S Edson, Seconded by M Rutkovsky, passed 4-0.

Jun 212020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JUNE 24, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
 
All Members and Guests will wear face masks and observe social distancing.
 
All times will depend upon the amount of public participation and committee discussion.
 
AGENDA

5:30 PM: Call to Order
5:31 PM: Additions or deletions to the agenda
5:33 PM: Review and approve previous of May 27, 2020 meeting minutes
5:37 PM: Open public comment period (if applicable)
6:00 PM Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget
Speed Cart Results
Other

6:20 PM: Parking in Pond Village
6:30Town Over Weight and Over Sized System Project Progress
6:45 PM: E-911 Sign and Traffic Sign Status
6:55 PM Emerald Ash Borer Progress
7:05 PM: Public Safety Advisory Committee Website Use
7:10 PM: July Public Safety Message
7:05PM: Setting the Next Meeting
7:10 PM Inviting Guests to the Next Meeting
7:15: Entertain motion to adjourn meeting

Jun 012020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY MAY 27, 2020, 5:40 PM
UNAPPROVED MINUTES
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell.

5:40 PM: Call to Order (Meeting held via FreeConferenceCall.com.)
Additions or deletions to the agenda. None made.
Review and approve previous of April 29, 2020 meeting minutes. Approved 4-0.
Open public comment period (if applicable): No members of the public attended.
Review of Select Board Actions at Previous Meeting(s) L Stowell reported and discussion ensued on each item.

The Select Board approved having the Admin. Assistant order three ten packs of EAB Early Detection Systems at $459.50 each plus shipping. We hope it will come soon as the EABs will start to fly soon.
The Select Board will send two letters or emails:

One to the Cushings asking if they are going honor young Sid’s promise to move vehicles out of the town ROW.
One to Sherriff Bohnyak urging him to enforce vehicles parking in the traveled portion of the road.

Parking and behavior at the floating bridge made more complex because it is a State bridge and highway. Board does not favor putting signs on bridge encouraging parking at town office parking area as it is barely large enough for a routine Select Board meeting.
The town parking lot: will be expanded somewhat this Summer. John Benson to stake it out.
Public Safety Committee asked to research other parking possibilities in Pond Village. Stuart Edson willing to discuss parking on the West side of the bridge with the Select Board.
The remaining balance of the traffic sign line item to be spent by ordering traffic signs ASAP in this fiscal year.
Because Northfield Road is the only town road in Brookfield properly signed for weight limits, the Board agreed to have the Admin. Assistant enter it into the State Database as an experiment.
the Admin. Assistant to be authorized to approve overweight permit requests for 60,000 pounds or less. Requests for higher limits to be reviewed by the Town Road Foreman.
The OCSD Contract is to be renewed for a maximum limit of $12,500.

Continuing Review of OCSD Activities, Reports and Bills. The April bill was discussed and it was hoped that increased patrolling already observed would continue for May and June.  The Speed Cart has been requested.
Town Over Weight and Over Sized System Project Progress: Discussed above.
E-911 Sign and Traffic Sign Status: Discussed above.
Emerald Ash Borer Progress: A group of citizens to be recruited to install and monitor the traps.
Public Safety Advisory Committee Website Use: No further progress reported.
June Public Safety Message: Will inform about the EAB traps and Floating Bridge parking.
Setting the Next Meeting: To be held in person downstairs at the Pond Village Congregational Church (corner of Ridge Road and Route 65) at 5:30 PM on June 24, 2020.
Inviting Guests to the Next Meeting: No guests to be invited but the public is welcome.
Entertained motion to adjourn meeting: Moved by S Edson, Seconded by M Rutkovsky, passed 4-0.

May 032020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY APRIL 29, 2020, 5:40 PM
UNAPPROVED MINUTES
 
The following members attended: Stuart Edson, Michael Rutkovsky, Dan Mason and Lew Stowell.

5:40 PM: Call to Order
Additions or deletions to the agenda: None required.
Review and approve previous of February 26, 2020 meeting minutes: Approved. There was no March meeting because of the Covid 19 virus and the Governor’s order.
Open Public Comment Period: No members of the public attended this meeting.
Continuing Review of OCSD Activities, Reports and Bills: The patrol hours were discussed.  L Stowell to contact OCSD about the Speed Cart plan for 2020.  West Street is to be included as an additional site.  The events of the previous weekend at the Floating Bridge were discussed.  Illegal parking, lack of social distancing, absence of masks and rowdy behavior may continue to be experienced in the future as fishing has become even more popular because of the Virus and parking is an issue at the Bridge.  Dan Mason as Constable was also contacted and will check with the residents on the West side of Sunset Lake.  L Stowell to contact VSP Royalton and the Select Board.
Town Over Weight and Over Sized System Project Progress: L Stowell to contact the Select Board on what option(s) they want to follow with the purchasing and erecting of vehicle weight signs on town highways.
E-911 Sign and Traffic Sign Status: Some E-911 signs have not been picked up because of being ordered by Summer residents who have not returned to their Brookfield homes yet. L Stowell to contact T Godfrey about E-911 signs.  L Stowell to present a request to the Select Board for more traffic signs to be purchased and erected.  It was agreed that if the signs could be brought into full compliance that maintaining them in the future would be manageable.  The Road Crew should develop a routine of erecting and repairing signs each month on designated days or half days in the Spring, Summer and Fall months.
Emerald Ash Borer Progress: The virus has limited progress with the EAB activities. L Stowell to confer with K Forrer before contacting the Select Board.
Discuss Needed or Likely Projects for FY 2021: Parking in Pond Village, particularly because of the Floating Bridge, needs more attention.  There may need to be additional signage and an increase in the Town Office Parking Lot.  L Stowell to combine issues for the Select Board into one list.  The Morgan Horse Races on Snow Road in August were discussed.
Public Safety Advisory Committee Website Use: S Edson reported no additional progress.
May Public Safety Message: It will cover traffic sign compliance to include speed limits and stop signs.
Setting the Next Remote Meeting: May 27, 2020 at 5:40 PM by conference call.
Inviting Guests to the Next Meeting: No guests will be invited in May.
Entertained motion to adjourn meeting: Moved, seconded and approved at 6:45 PM.

Mar 012020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY FEBRUARY 26, 2020, 5:30 PM
BROOKFIELD TOWN OFFICE, 40 RALPH ROAD, BROOKFIELD, VT
The sequence may be varied to accommodate members of the public and guests.
UNAPPROVED MINUTES
The following members attended: Stuart Edson, Michael Rutkovsky and Lew Stowell.  Member of the public: Gabe Freitag.

Review and Approve Minutes of January 15, 2020. Approved unanimously.
Questions or Issues Brought by Members of the Public. Gabe Freitag, a local logger, wanted to know where the town was going with vehicle weight limits.  He has no large trucks of his own but depends upon large logging trucks to get his logs to mills.  He urged that the town allow trucks up to the state special limits with local permits.  He complimented Ray Peck as being reasonable to work with on weight limit issues.  The committee explained that the 24,000 pound weight limit on town class 2, 3 & 4 roads is a State law and the progress the committee has made in understanding the laws surrounding weight limits.
Continuing Review of OCSD Activities, Reports and Bills.  OCSD conducted 8 hours of patrols costing $376.00 and resulting in 2 speeding citations for 11 to 20 MPH over the limit.  S. Edson has not been able to contact VSP Royalton yet.
Road Maintenance and Right of Way Issues. No new issues reported.
Town Over Weight and Over Sized System Project Progress. The most recent results of continuing research into weight limits have been passed on to the Select Board Chair and were discussed by the committee.
E-911 Sign and Traffic Sign Status. T. Godfrey will take the un-picked-up E-911 House Number Signs to the Town Meeting in the hopes of getting some more home owners to pick their order up. S. Edson has received one estimate of the cost of installing traffic signs from Lafayette Highway Specialties.  The cost was $235.00 per sign with them providing all materials.  It is not known what the cost would be with the Town of Brookfield providing the materials (signs, posts, etc.).
Emerald Ash Borer Progress.  Additional “windshield” inventories of Ash trees have been conducted.  A draft request for information has been written.  L. Stowell to meet Tom Johnston of Trees Inc from Rutland this Friday morning to tour the five roads inventoried to get recommendations and a quote to remove Ash trees on these five roads
Town Meeting Preparation.  The Town Meeting Agenda appears full.  The Committee will be prepared to answer questions if they are asked.  K. Forrer to provide EAB maps and info.
Public Safety Advisory Committee Website Use.  S. Edson to continue working on website metrics.
March Public Safety Message. The draft message was approved with a little editing by L. Stowell to be done if needed.  This message will be on the website and Front Porch Forum.
Setting the Next Meeting.  March 25, 2020 at 5:30.
Inviting Guests to the Next Meeting.  None to be invited.
Adjournment. At 7:08 PM.

Jan 112020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
 
WEDNESDAY JANUARY 15, 2020, 5:30 PM
BROOKFIELD TOWN OFFICE,
40 RALPH ROAD, BROOKFIELD, VT
The sequence may be varied to accommodate members of the public and guests.
AGENDA

Review and Approve Minutes of December 18, 2019. [12/18/19 Minutes]
Questions or Issues Brought by Members of the Public.
Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours]
Site Visit at 2141 Stone Road Continued Discussion.
Town Over Weight and Over Sized System Project Progress
E-911 Sign and Traffic Sign Status.
FY 2021 Budget Items.
Brookfield Fire Department Smoke & CO2 alarm program.
Emerald Ash Borer Progress.
Public Safety Advisory Committee Website Use.
February Public Safety Message. [Draft Message]
Setting the Next Meeting.
Inviting Guests to the Next Meeting.
Adjournment

Dec 242019
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY DECEMBER 18, 2019, 5:30 PM
BROOKFIELD TOWN OFFICE, 40 RALPH ROAD, BROOKFIELD, VT
UNAPPROVED MINUTES
The following members attended: Mike Stoddard, Stuart Edson, Michael Rutkovsky and Lew Stowell.

Review and Approve Minutes of November 20, 2019. Approved unanimously.  There was discussion that the agenda was not posted as soon as usual but the meeting was held.
Questions or Issues Brought by Members of the Public. No members of the public attended.
Continuing Review of OCSD Activities, Reports and Bills. The November bill was for 7.5 hours of patrol costing $352.50.  L Stowell to send an email to OCSD inquiring about obtaining more results of patrols in sensitive areas.
Review of Radar Speed Cart Deployment Data. The data for the October – November deployment at the Brookfield Elementary School showed 43.2% of the vehicles coming North past the school were exceeding the 30 MPH limit.  No data was available from the Northfield road deployment.  The Speed Cart has been put away for the Winter.
Site Visit at 2141 Stone Road Continued Discussion. John Benson informed the committee by email that the Select Board has sent a letter to Sid Cushing as requested but no significant action has been observed so far.  Perhaps there will be in the Spring.

Town Over Weight and Over Sized System Project Progress. The committee reviewed and suggested revisions of a draft report to the Select Board on how to make Brookfield town highways and bridges enforceable for weight limits.  L Stowell to make the changes and send to the Select Board.  S Edson reported that Brookfield currently does not have an account with the DMV road and bridge restrictions data base.  S Edson is willing to help set it up once the Select Board assigns someone to be in charge of the account and make changes as needed.
E-911 Sign and Traffic Sign Status. M Rutkovsky to call people who have not picked up their house number signs yet.
FY 2021 Budget Items. L Stowell to email Select Board and request that sufficient funds be budgeted for FY2021 for the needed weight limit signs and a contractor to erect them.  Additionally, an amount should be budgeted for any missing and damaged traffic signs that need to be ordered and a contractor hired to erect them.
Brookfield Fire Department Smoke & CO2 alarm program. Deferred.
Emerald Ash Borer Progress. L Stowell to meet with K Forrer to compete plans.
Public Safety Advisory Committee Website Use. Google Analytics installed to measure traffic on Town website including Public Safety page. S Edson to proceed further with reports.
January Public Safety Message. M Stoddard to draft a safety message and send to L Stowell.
Setting the Next Meeting. January 15, 2020 at 5:30 PM.
Inviting Guests to the Next Meeting. No guests to be invited.
Adjournment at 6:33 PM.