Nov 242020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE

WEDNESDAY, NOVEMBER 18, 2020, 5:35 PM

The Brookfield Public Safety Advisory Committee met remotely by electronic means as warned.

UNAPPROVED MINUTES

 

The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell with guest Sheriff William Bohnyak OCSD.  No members of the public attended.

 

5:35 PM: Call to Order- No additions or deletions were made to the agenda.

Review and approve previous October 28, 2020 meeting minutes- Reviewed and approved 4-0.

Review of OCSD Activities, Reports and Bills. No bills have been received for September or October.  Sheriff Bohnyak said that there had been staffing and quarantine problems but the bills were being sent today.

Patrol Hours and Budget-Discussion. Sheriff Bohnyak said that the virus and staffing issues had made meeting patrol hour targets difficult.  Sheriff Bohnyak provided a summary of law enforcement events that impacted Brookfield in the last few months and said that the patrol reports would improve.

2021 Contract Discussion with Sheriff Bohnyak-. Possible budget targets of $15,000 and $20,000 were suggested for discussion purposes.  Sheriff Bohnyak agreed to contact L. Stowell on 11/24/2020 with possible proposals.  The committee urged that patrol hour goals need to be met much more closely than in the past.  L. Stowell to present proposals to committee at the December meeting.

Town Over Weight and Over Sized System Project Progress- Culverts VS Bridges report approved and to be sent to the Select Board. 4-0.

E-911 Sign and Traffic Sign Status- T. Godfrey has told L. Stowell that there were not enough house number signs requested yet to justify an order.

Traffic Ordinance Review- There was discussion about adding cautionary signs to some roads, changing two Stop signs arrangements and extending the speed limit on a couple of roads.  L. Stowell to finalize suggestions made for final review at the December meeting.

Emerald Ash Borer Progress- M. Stoddard and M. Rutkovsky volunteered to help in the Spring.

Public Safety Advisory Committee Website Use- No Change

December Public Safety Message M. Stoddard to prepare and send to L. Stowell.

Setting the Next Meeting- 5:35 PM on December 16, 2020, to be held remotely

Inviting Guests to the Next Meeting- None to be invited in December.

Entertained a motion to adjourn meeting- Adjourned at 7:08 PM.  Approved- 4-0.

Nov 182020
 

 
Remote Public Meetings
All public body meetings for the Town of Brookfield will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.
Accessing a Meeting
Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.
Participation
All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.
Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.
Please review the following guidelines:
The Chair will invite comment:
o during the time designated on the agenda for public comment;
o after the public body discusses each agenda item;
o before the public body takes action;
o during any open public comment period, if applicable; and
o other times as determined by the public body.
When a participant/attendee is unmuted, they must state their name before commenting.
If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.
When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.
Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.
To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at:
https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/

Oct 272020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY OCTOBER 28, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
All Members and Guests will wear face masks and observe social distancing.
Meeting progress will depend upon the amount of public participation and committee discussion.
 
AGENDA

5:30 PM: Call to Order
Additions or deletions to the agenda
Review and approve of Unapproved Minutes September 30, 2020 meeting.
Open public comment period
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget-
Speed Cart Results

Parking in Pond Village
Town Traffic Enforcement Capability

Over Weight and Over Sized Status
Traffic Sign Status
Traffic Studies
Ordinance Review

E-911 Sign Status
Emerald Ash Borer Progress
Public Safety Advisory Committee Website and Email Use
November Public Safety Message
Setting the Next Meeting
Inviting Guests to the Next Meeting
Entertain a motion to adjourn the meeting

Oct 052020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY, SEPTEMBER 30, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
UNAPPROVED MINUTES
 
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell.

5:30 PM: Call to Order -No additions or deletions were made to the agenda
Review and approve of Unapproved Minutes August 26, 2020 meeting. -Approved 4-0.
Open public comment period- No members of the public attended.
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget-12.5 hours of patrols in August costing $600.00, $11,216 remaining in budget. Committee to look at different language in FY 22 OCSD contract that might provide higher priority to patrols in months requested.
Speed Cart Results-1deployment completed and 1 in progress this month in West Brookfield. A total of 9 deployments have been completed in 2020 with another one underway.  If possible, this Fall, Ralph Rd. East bound may have a deployment as speeding has been reported there.

Parking in Pond Village- No change.
Town Traffic Enforcement Capability:

Over Weight and Over Sized Status- L Stowell to complete recommendations and provide to Select Board.
Traffic Sign Status- Recommendations approved and will be sent to Select Board-4-0.
Traffic Studies- Recommend new Traffic Study of Northfield Rd by TRORC in 2021-4-0. TRORC results on East St., West St. and Stone Rd. being reviewed.
Ordinance Review- underway with models from VLCT and Local Roads provided to committee members with recommendations due at November meeting.

E-911 Sign Status- Some are still not picked up by out-of-state property owners because of the pandemic, maybe in 2021. Rutkovsky to make calls to be sure.
Emerald Ash Borer Progress- EAB Test Kits stored.
Public Safety Advisory Committee Website and Email Use- Caveats to be drafted by S. Edson warning users to use E-911 or other means to report emergencies.
October Public Safety Message- L. Stowell to prepare a Fire Safety Message.
Setting the Next Meeting- 5:30 PM on October 28, 2020 at the Brookfield Congregational Church.
Inviting Guests to the Next Meeting- None to be invited, public welcome.
Entertain a motion to adjourn the meeting- Adjourned at 6:55 PM. 4-0.

Aug 312020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY AUGUST 26, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
UNAPPROVED MINUTES
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard, Dan Mason and Lew Stowell.

5:30 PM: Call to Order No additions or deletions made to the agenda.
Review and approve of Unapproved Minutes July 29, 2020 meeting. Approved 5-0.
Open public comment period No guests or members of the public attended.
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget- 14.25 patrol hours performed for $684.00.
Speed Cart Results- Two deployments: West Street and Stone Road.
Other-N/A

Parking in Pond Village- Town Office Parking Lot expansion not started yet because of Road Crew priority issues.
Town Traffic Enforcement Capability

Over Weight and Over Sized Status- L. Stowell to send recommendations to Select Board on Overweight Permit Process.
Traffic Sign Status- L. Stowell to send recommendations to Select Board on a sustainable traffic sign program.
Traffic Studies- The Two Rivers- Ottauquechee Regional Commission (TRORC) is conducting four traffic studies in Brookfield; on West Street, East Street, Northfield Road and Stone Road which should provide valuable traffic data.
Ordinance Review- L. Stowell to send members electronic versions of the latest Local Roads or VLCT model for Traffic Ordinances.

E-911 Sign Status- M. Rutkovsky to check on E-911 signs that have not been picked up yet.
Emerald Ash Borer Progress- L. Stowell to contact J. Kimmel about the storage of the EAB traps.
Public Safety Advisory Committee Website Use-The group email was used by a resident to report a broken tree threatening traffic vicinity Route 14 and Mckeage Road.
September Public Safety Message- School openings require increased driver vigilance.
Setting the Next Meeting- September 30, 2020 at the Congregational Church at 5:30 PM.
Inviting Guests to the Next Meeting- No guests to be invited.
Entertain a motion to adjourn the meeting- S Edson & M Rutkovsky. Approved 5-0.

Aug 242020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY AUGUST 26, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
All Members and Guests will wear face masks and observe social distancing.
 
Meeting progress will depend upon the amount of public participation and committee discussion.
 
AGENDA

5:30 PM: Call to Order
Additions or deletions to the agenda
Review and approve of Unapproved Minutes July 29, 2020 meeting.
Open public comment period
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget-
Speed Cart Results
Other

Parking in Pond Village
Town Traffic Enforcement Capability

Over Weight and Over Sized Status
Traffic Sign Status
Traffic Studies
Ordinance Review

E-911 Sign Status
Emerald Ash Borer Progress
Public Safety Advisory Committee Website Use
September Public Safety Message
Setting the Next Meeting
Inviting Guests to the Next Meeting
Entertain a motion to adjourn the meeting

Aug 032020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JULY 29, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
UNAPPROVED MINUTES
 
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell; Guests: Jeff Kimmel, Select Board Member and Road Commissioner, Cpt Scott Clouatre, OCSD.

5:30 PM: Call to Order No additions or deletions made to the agenda
Review and approve of Unapproved Minutes June 24, 2020 meeting. Approved 4-0-0
Open public comment period- No members of the public attended.
GUEST: Jeff Kimmel, Brookfield Select Board: In addition to the big picture view of the Select Board of the Highway Department and its function, Jeff provided the plan forward for the Road Crew after the loss of Ray Peck. Rob Wheatley is the interim Foreman and a successor is being actively sought.  Counseling for the staff is available through the VLTC.
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget-CPT Clouatre said that OCSD is down 5 officers and is making active efforts to recruit and retain officers. He suggested that the Select Board could negotiate a more precise contract for FY2022 with the Sheriff.
Speed Cart Results- There have been 6 deployments already this year. The Speed Cart manufacturer is sending a technician out to check out the recent data anomalies provided by the cart.  The cart will be deployed on West Street next.
Other- More active traffic enforcement can be expected now that “the Spigot” has been opened a little bit more.

Parking in Pond Village- The expansion of the Town Office parking lot should be completed this Summer.
Town Over Weight and Over Sized System Project Progress- Northfield Road is to be entered on the DMV weight restriction website soon.
E-911 Sign and Traffic Sign Status- Signs purchased with FY 2020 funds and signs to be purchased with FY 2021 funds to be used mostly to properly post roads with speed limits listed in the Town Traffic Ordinance. The committee will be tasked to review the Traffic Ordinance and bring it up to date.
Emerald Ash Borer Progress- Jeff Kimmel to check on a good storage area for the EAB traps.
Public Safety Advisory Committee Website Use- The Public Safety page of the town website has had 121 hits in the last 6 months.
August Public Safety Message- Will include mandatory mask usage.
Setting the Next Meeting- August 26, 2020 at 5:30 PM at the Congregational Church.
Inviting Guests to the Next Meeting- None to be invited.
Entertain a motion to adjourn the meeting- Adjourned at 6:55 PM.

Jun 292020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JUNE 24, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
UNAPPROVED MINUTES
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell.
 

5:30 PM: Call to Order
Additions or deletions to the agenda- None made.
Review and approve previous of May 27, 2020 meeting minutes, Approved 4-0.
Open public comment period- No members of the public attended.
Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget- The May 2020 bill overcharged by using next year’s rates. L Stowell will contact Select Board. Also requesting clarity about executing Federal Search warrants.
Speed Cart Results- Members were happy with the results of the last two deployments. They were of short duration and provided good data.  It was noted that 10 of the 14 vehicles that exceeded 40 mph in Pond Village did so during daylight hours.
Other-Members are not clear if OCSD has all of the current town ordinances and how they are transmitted to deputies on patrol in Brookfield. L Stowell to check with the Select Board.

Parking in Pond Village- Committee still concerned about the lack of parking in Pond Village and the Floating Bridge. They are looking forward to the expansion of the Town Office parking lot.
Town Over Weight and Over Sized System Project Progress-The committee recommends that a public meeting be held soon about weight limit signs and enforcement. The Select Board promised a public meeting at the Town Meeting in March.  This may have to be conducted by phone conference, internet or other approved socially distanced method.  L Stowell will check with DMV to see if specific weight limits for bridges are displayed on the DMV website.
E-911 Sign and Traffic Sign Status- L Stowell to contact Jeff Kimmel about the status of sign orders using FY 20 funds.
Emerald Ash Borer Progress-The traps have arrived. K Forrer to mobilize volunteers to put them up.
Public Safety Advisory Committee Website Use- More work to be done.
PM: July Public Safety Message- The message will include information about the OCSD Speed Cart and the continued use of masks and social distancing.
Setting the Next Meeting- July 29 at 5:30 PM at the Brookfield Congregational Church.
Inviting Guests to the Next Meeting- Jeff Kimmel from the Select Board will be invited because of his oversight of the town roads and the road crew.
6:50 PM Entertained motion to adjourn meeting: Moved by S Edson, Seconded by M Rutkovsky, passed 4-0.

Jun 212020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY JUNE 24, 2020, 5:30 PM
BROOKFIELD CONGREGATION CHURCH (Corner of RT 65 and Ridge Rd, Basement)
 
All Members and Guests will wear face masks and observe social distancing.
 
All times will depend upon the amount of public participation and committee discussion.
 
AGENDA

5:30 PM: Call to Order
5:31 PM: Additions or deletions to the agenda
5:33 PM: Review and approve previous of May 27, 2020 meeting minutes
5:37 PM: Open public comment period (if applicable)
6:00 PM Continuing Review of OCSD Activities, Reports and Bills to include:

Patrol Hours and Budget
Speed Cart Results
Other

6:20 PM: Parking in Pond Village
6:30Town Over Weight and Over Sized System Project Progress
6:45 PM: E-911 Sign and Traffic Sign Status
6:55 PM Emerald Ash Borer Progress
7:05 PM: Public Safety Advisory Committee Website Use
7:10 PM: July Public Safety Message
7:05PM: Setting the Next Meeting
7:10 PM Inviting Guests to the Next Meeting
7:15: Entertain motion to adjourn meeting

Jun 012020
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY MAY 27, 2020, 5:40 PM
UNAPPROVED MINUTES
The following members attended: Stuart Edson, Michael Rutkovsky, Mike Stoddard and Lew Stowell.

5:40 PM: Call to Order (Meeting held via FreeConferenceCall.com.)
Additions or deletions to the agenda. None made.
Review and approve previous of April 29, 2020 meeting minutes. Approved 4-0.
Open public comment period (if applicable): No members of the public attended.
Review of Select Board Actions at Previous Meeting(s) L Stowell reported and discussion ensued on each item.

The Select Board approved having the Admin. Assistant order three ten packs of EAB Early Detection Systems at $459.50 each plus shipping. We hope it will come soon as the EABs will start to fly soon.
The Select Board will send two letters or emails:

One to the Cushings asking if they are going honor young Sid’s promise to move vehicles out of the town ROW.
One to Sherriff Bohnyak urging him to enforce vehicles parking in the traveled portion of the road.

Parking and behavior at the floating bridge made more complex because it is a State bridge and highway. Board does not favor putting signs on bridge encouraging parking at town office parking area as it is barely large enough for a routine Select Board meeting.
The town parking lot: will be expanded somewhat this Summer. John Benson to stake it out.
Public Safety Committee asked to research other parking possibilities in Pond Village. Stuart Edson willing to discuss parking on the West side of the bridge with the Select Board.
The remaining balance of the traffic sign line item to be spent by ordering traffic signs ASAP in this fiscal year.
Because Northfield Road is the only town road in Brookfield properly signed for weight limits, the Board agreed to have the Admin. Assistant enter it into the State Database as an experiment.
the Admin. Assistant to be authorized to approve overweight permit requests for 60,000 pounds or less. Requests for higher limits to be reviewed by the Town Road Foreman.
The OCSD Contract is to be renewed for a maximum limit of $12,500.

Continuing Review of OCSD Activities, Reports and Bills. The April bill was discussed and it was hoped that increased patrolling already observed would continue for May and June.  The Speed Cart has been requested.
Town Over Weight and Over Sized System Project Progress: Discussed above.
E-911 Sign and Traffic Sign Status: Discussed above.
Emerald Ash Borer Progress: A group of citizens to be recruited to install and monitor the traps.
Public Safety Advisory Committee Website Use: No further progress reported.
June Public Safety Message: Will inform about the EAB traps and Floating Bridge parking.
Setting the Next Meeting: To be held in person downstairs at the Pond Village Congregational Church (corner of Ridge Road and Route 65) at 5:30 PM on June 24, 2020.
Inviting Guests to the Next Meeting: No guests to be invited but the public is welcome.
Entertained motion to adjourn meeting: Moved by S Edson, Seconded by M Rutkovsky, passed 4-0.