Selectboard Assistant

Oct 122021
 

Minutes of the Meeting of the

TOWN OF BROOKFIELD SELECTBOARD

Town Clerk’s Office

September 27, 2021

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Beth Flint, and Betty Lord, Secretary

A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.

B. ADJUSTMENTS TO THE AGENDA: None

C. PUBLIC COMMENTS: None

D. HIGHWAY REPORT:

1. Equipment Shed: In the absence of Mr. Higgins (Road Crew Foreman), Mr. LaRocque reported that the equipment shed at the garage is not in good shape, i.e. the wiring is loose, walls are shaky and it is in need of a lot of work. He called Bob Conniff to stop by and take a look at what it would take to get it stabilized, and then give a rough estimate of the cost for making it safe and usable.

Mr. LaRocque also reported that the work on Twin Pond Road has begun and it is evident the cost for the job will exceed the $17,000 grant award by the Two Rivers-Ottauquechee Regional Commission for the project. Mr. LaRocque will talk with Rita Zeto at TRORC to see if the grant can be increased. One of the main reasons for the cost increase is the substantial rise in the cost of culverts. Mr. LaRocque also stated the grader is still being repaired and therefore the roads have not been graded.

2. Flint Performance Review: No action was taken as Mr. Higgins is on vacation and the review was tabled until the next meeting of the Board.

E. NEW BUSINESS:

1. Time Clock: Mr. LaRocque discussed the benefits of using a time clock, and Mrs. Flint concurred with his findings. After some discussion, Mr. LaRocque said he would install the time clock at the garage. Mr. Kimmel made a motion to establish the use of the time clock at the beginning of the next pay period. Mrs.Threlkeld seconded the motion which was approved unanimously. (5-0-0)

2. Municipal Employee Retirement: Mrs. Beth Flint appeared before the Board to explain The State and Municipal 457 Deferred Compensation Plan. This plan is designed for employees to be able to contribute up to the amount of their full salary each year with no cost to the Town. The requirements to the Town would be to notify people who are eligible for the plan, meet with the plan representative and set up payroll deductions. This plan would be in addition to the retirement plan the Town has in place at present. Mr. Benson recommended tabling the decision, giving Board members time to review the plan and to vote at the next Board Meeting on Monday, October 11, 2021.

F. OLD BUSINESS:

1. Audit Report: Mrs. Brenda Flint reviewed the work she had done in contacting other auditing firms to question the advisability of changing from the Town’s existing auditing firm. She found that making a change would result in considerable cost to the Town, that the change could not be made until 2023, and other towns who maintain their books as Brookfield does do not consider their Board members to have a liability risk. Therefore, with all of these considerations, Mrs. Flint recommended signing the audit report presented by Fothergill, Segale and Valley and continuing to work with them as auditors for the Town. Mr. Benson made a motion to sign the contract as presented. Mr. Kimmel seconded the motion which was carried unanimously. (5-0-0)

2. Harmony Electric: As it was not clear if a previous proposal presented by Harmony Electric included the electrical work for the shed at the garage; a new proposal was received, which included the shed, in the amount of $5,000. Mr. Zebora commented he had been in construction and that $5,000 was too high for the work being done. The Board agreed to contact other electricians before accepting Harmony Electric’s estimate.

3. Administrative Assistant Job Posting: Mrs. Peterson has resigned her position as Administrative Assistant to the Board of Selectmen and her position is being posted. Mr. Kimmel will contact The Herald to submit said posting for the upcoming Thursday edition. The ad in The Herald will refer interested applicants to the Town website page that will include further information about the position. Any resume and cover letter submissions must reach the Brookfield Town Clerk’s Office on or before Noon, Friday, October 15, 2021.

4. Halfway Brook Road: Mr. Benson stated that he had talked with Ms. Seto at TRORC about the application for a grant for the Halfway Brook Road project. Rita asked that a letter be sent to accompany the application. Mr. Benson gave members of the Board a copy of a letter that he had composed to go with the application. The letter met with the Board members’ approval and will be sent out to accompany the application.

5. Dry Fire Hydrant: the Brookfield Fire Department is seeking a permit to replace the non-working hydrant located at the East end of the Floating Bridge. With the help of Ms. Trini Brassard, the fire department is submitting a Lake Encroachment Permit Application to the VT Department of Environmental Conservation – Watershed Management Division for review and approval. Mr. Kimmel signed and initialed the application on behalf of the Board. He will send along a check to cover associated application fees. Mr. Benson also asked if, based on time and weather constraints, the proposed permit timeline can be extended into Spring 2022; this will be verified with the DEC.

G. MEETING MINUTES:

1. September 13 Board Minutes: Mr. LaRocque made a motion to approve the minutes of the September 13 Board meeting as presented. Mrs.Threlkeld seconded the motion and it was approved unanimously. (5-0-0)

2. Special Meeting of September 22 Board Minutes: Mrs. Threlkeld made a motion to accept the minutes of the Special Board meeting of September 22 as presented. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)

H. PAYROLL AND WARRANTS:

Mrs. Flint made a motion to approve the accounts payable report as presented with the total amount of $16,440.41 with the largest amount being paid to R. E. Tucker in the amount of $5,267.00 for gravel. Mr. Kimmel seconded the motion which carried unanimously. (5-0-0)

I. OTHER PROPER BUSINESS:

Mr. Benson had asked Mr. Kimmel to go through the new cemetery ordinance to identify items which might be delegated to the sexton and/or other Town officials. Mr. Kimmel confirmed the draft suggested items had been included and Mr. Benson asked the members of the Board to review the items offered by Mr. Kimmel.

J. ADJOURNMENT:

There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Threlkeld seconded the motion and the meeting was unanimously adjourned at 8:07 p.m. (5-0-0)

Oct 092021
 

Town of Brookfield Selectboard Meeting

11 October 2021 at 6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1. Electrical Work

2. Equipment Shed

E. New Business

1. Jon Jickling – Emerald Ash Borer

2. Municipal Planning Grant

3. Health Officer

4. PACIF Contact letter

F. Old Business

1. Administrative Assistant position update

2. Cemetery Policy

G. Flint Performance Review – executive session

H. Meeting Minutes

1. 27 September 2021

I. Payroll and AP Warrants

J. Other Proper Business

K. Adjournment

Oct 012021
 

Draft Minutes of the Meeting of the
TOWN OF BROOKFIELD SELECTBOARD
Town  Office
September 27, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Beth Flint, and Betty Lord, Secretary
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
1. Equipment Shed: In the absence of Mr. Higgins (Road Crew Foreman), Mr. LaRocque reported that the equipment shed at the garage is not in good shape, i.e. the wiring is loose, walls are shaky and it is in need of a lot of work. He called Bob Conniff to stop by and take a look at what it would take to get it stabilized, and then give a rough estimate of the cost for making it safe and usable.
Mr. LaRocque also reported that the work on Twin Pond Road has begun and it is evident the cost for the job will exceed the $17,000 grant award by the Two Rivers-Ottauquechee Regional Commission for the project. Mr. LaRocque will talk with Rita Zeto at TRORC to see if the grant can be increased. One of the main reasons for the cost increase is the substantial rise in the cost of culverts. Mr. LaRocque also stated the grader is still being repaired and therefore the roads have not been graded.
2. Flint Performance Review: No action was taken as Mr. Higgins is on vacation and the review was tabled until the next meeting of the Board.
E. NEW BUSINESS:
1. Time Clock: Mr. LaRocque discussed the benefits of using a time clock, and Mrs. Flint concurred with his findings. After some discussion, Mr. LaRocque said he would install the time clock at the garage. Mr. Kimmel made a motion to establish the use of the time clock at the beginning of the next pay period. Mrs.Threlkeld seconded the motion which was approved unanimously. (5-0-0)
2. Municipal Employee Retirement: Mrs. Beth Flint appeared before the Board to explain The State and Municipal 457 Deferred Compensation Plan. This plan is designed for employees to be able to contribute up to the amount of their full salary each year with no cost to the Town. The requirements to the Town would be to notify people who are eligible for the plan, meet with the plan representative and set up payroll deductions. This plan would be in addition to the retirement plan the Town has in place at present. Mr. Benson recommended tabling the decision, giving Board members time to review the plan and to vote at the next Board Meeting on Monday, October 11, 2021.
F. OLD BUSINESS:
1. Audit Report: Mrs. Brenda Flint reviewed the work she had done in contacting other auditing firms to question the advisability of changing from the Town’s existing auditing firm. She found that making a change would result in considerable cost to the Town, that the change could not be made until 2023, and other towns who maintain their books as Brookfield does do not consider their Board members to have a liability risk. Therefore, with all of these considerations, Mrs. Flint recommended signing the audit report presented by Fothergill, Segale and Valley and continuing to work with them as auditors for the Town. Mr. Benson made a motion to sign the contract as presented. Mr. Kimmel seconded the motion which was carried unanimously. (5-0-0)
2. Harmony Electric: As it was not clear if a previous proposal presented by Harmony Electric included the electrical work for the shed at the garage; a new proposal was received, which included the shed, in the amount of $5,000. Mr. Zebora commented he had been in construction and that $5,000 was too high for the work being done. The Board agreed to contact other electricians before accepting Harmony Electric’s estimate.
3. Administrative Assistant Job Posting: Mrs. Peterson has resigned her position as Administrative Assistant to the Board of Selectmen and her position is being posted. Mr. Kimmel will contact The Herald to submit said posting for the upcoming Thursday edition. The ad in The Herald will refer interested applicants to the Town website page that will include further information about the position. Any resume and cover letter submissions must reach the Brookfield Town Clerk’s Office on or before Noon, Friday, October 15, 2021.
4. Halfway Brook Road: Mr. Benson stated that he had talked with Ms. Zeto at TRORC about the application for a grant for the Halfway Brook Road project. Rita asked that a letter be sent to accompany the application. Mr. Benson gave members of the Board a copy of a letter that he had composed to go with the application. The letter met with the Board members’ approval and will be sent out to accompany the application.
5. Dry Fire Hydrant: the Brookfield Fire Department is seeking a permit to replace the non-working hydrant located at the East end of the Floating Bridge. With the help of Ms. Trini Brassard, the fire department is submitting a Lake Encroachment Permit Application to the VT Department of Environmental Conservation – Watershed Management Division for review and approval. Mr. Kimmel signed and initialed the application on behalf of the Board. He will send along a check to cover associated application fees. Mr. Benson also asked if, based on time and weather constraints, the proposed permit timeline can be extended into Spring 2022; this will be verified with the DEC.
G. MEETING MINUTES:
1. September 13 Board Minutes: Mr. LaRocque made a motion to approve the minutes of the September 13 Board meeting as presented. Mrs.Threlkeld seconded the motion and it was approved unanimously. (5-0-0)
2. Special Meeting of September 22 Board Minutes: Mrs. Threlkeld made a motion to accept the minutes of the Special Board meeting of September 22 as presented. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
H. PAYROLL AND WARRANTS:
Mrs. Flint made a motion to approve the accounts payable report as presented with the total amount of $16,440.41 with the largest amount being paid to R. E. Tucker in the amount of $5,267.00 for gravel. Mr. Kimmel seconded the motion which carried unanimously. (5-0-0)
I. OTHER PROPER BUSINESS:
Mr. Benson had asked Mr. Kimmel to go through the new cemetery ordinance to identify items which might be delegated to the sexton and/or other Town officials. Mr. Kimmel confirmed the draft suggested items had been included and Mr. Benson asked the members of the Board to review the items offered by Mr. Kimmel.
J. ADJOURNMENT:
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mrs. Threlkeld seconded the motion and the meeting was unanimously adjourned at 8:07 p.m. (5-0-0)
Respectfully submitted,
Betty Lord, Secretary

Sep 282021
 

The Town of Brookfield, Vermont is seeking personable, public service-oriented applicants for the role of Administrative Assistant.

Essential functions of this position include:
• performing a wide range of day-to-day office operations and clerical work (making/filing copies, answering phones and emails, processing mail, maintaining office-related files, ordering supplies, etc.);
• carrying out human resources tasks (inputting, updating and maintaining employee records, tax forms, benefit information, etc.);
• maintaining communication and email correspondence with the Brookfield Highway Department, VTrans and other state, regional, and federal entities;
• performing grant tracking and research;
• providing assistance to the Selectboard (drafting and posting agendas, posting meeting minutes to the Town website, attending Selectboard meetings Monday evenings twice monthly, processing actions taken by the Selectboard from each meeting with follow-up, if necessary, processing various applications in compliance with Vermont Statutes, maintaining all records related to Selectboard business, conducting research and providing technical support to the Selectboard as requested, and serving as a point of contact for residents and the public-at-large).

This is predominately seated computer work and standing office-related work, which necessitates the ability to:
• file letters, correspondence, reports, etc. in file cabinet drawers and shelving ranging from 1 foot to 5 feet from the floor;
• move throughout Town building sites, including the Town Garage;
• reach and bend, to carry and lift documents or office equipment weighing up to 30 pounds;
• access and utilize overhead storage space.

The Administrative Assistant is a critical support position requiring organization, good time management, attention to detail, strong communication skills, and computer literacy.

Candidates should be reliable, friendly and courteous, and be comfortable distinguishing between public and confidential information and handling it appropriately.

Reliable transportation is required. This is a part-time position in the Town Office, under the general supervision of the Selectboard, approximately 16 hours a week. Salary commensurate with experience.

Please submit your resumé and cover letter electronically to kathryn.threlkeld@brookfieldvt.org no later than Noon Friday, October 15, 2021.

The Town of Brookfield is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Sep 282021
 

Minutes of the Special Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 22, 2021

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Amy Ingrassia

1. Call to Order: The Chair, Mr. Benson called the meeting to order at 6:03 p.m.
2. Adjustments to the Agenda: None
3. Public Comments: None
4. Personnel – Administrative Assistant:

The current Administrative Assistant to the Selectboard recently submitted her resignation notice. Mr. Benson provided a brief description of the position, reporting that the AA schedule is typically 3 days a week, with approximately 16 to 20 hours of work. Among the current and previous tasks and projects associated with the position have been:
• Payroll tracking and preparation.
• Billing for accounts payable warrants.
• Working with the state NEMRC (New England Municipal Resource Center) software towns use for managing functions such as utility bills, tax bills, land records, and dog licenses.
• A host of functions related to Town and Board operations, working with the Highway Department, and managing and tracking grant funding and available programs (including the new federal ARPA program).
Ms. Flint noted that some of the AA functions (such as payroll and AP warrants) are primarily under the purview of the Town Treasurer, and might be conducted by a Town Assistant Treasurer. The Board will need to verify that there are no conflicts of interest in appointing people to positions such as Administrative Assistant, Assistant Treasurer, or Assistant Town Clerk. The Board might also opt to appoint an interim (or temporary) person for the AA position.
For now, the Board will be need to formulate a job description and recruitment advertisement for the Administrative Assistant opening. Ms. Threlkeld offered to research ads for similar job openings, identify and highlight the various tasks performed by the AA, and draft a sample ad to present to the Board for review and discussion. The hope is that the ad can be posted and published by the end of September, and resumes/applications would be submitted by mid-October.

5. Other Proper Business: None
6. Adjournment: on motion of Mr. Benson, Ms. Threlkeld second, the Board voted unanimously to adjourn at 7:27 p.m.

Sep 232021
 

Town of Brookfield Selectboard Meeting
27 September 2021
6:30 PM at the Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report
1 Equipment Shed
2. Flint performance review

E. New Business
1 Time Clock
2. Municipal Employee Retirement
3. Cyber security Webinar
4. Administrative Asst Job Posting
5. Halfway Brook Road

F. Old Business
1. Audit Letter
2. Harmony Electric

G. Meeting Minutes
1. 13 September 2021

H. Payroll and AP Warrants

I. Other Proper Business

J. Adjournment

Sep 212021
 

Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Town Clerk’s Office
September 13, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Brenda Flint, and Kate Threlkeld, Members; Tim Higgins, Road Crew Foreman; and Betty Lord, Secretary.
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAY REPORT:
1. Access Permits – (1) Jacob Apel of Barre, VT, and (2) Jennifer and Thomas Buchino, Jr. of Milford, CT each requested the installation of culverts on class 4 roads in Brookfield on property which they own. The policy is that those requisitioning a permit will pay for the culverts and the Town will then maintain them. Mr. Benson made a motion to approve both requests as noted. Mr. Kimmel seconded the motion which was approved unanimously. (5-0-0)
2. Bear Hill Culvert – Mr. Benson made a motion to approve the application for a proposed replacement of a culvert on Bear Hill Road. Mr. Kimmel seconded and the motion carried. (5-0-0)
3 John Rice Culvert – Mr. Higgins will contact Mr. Rice of Chelsea Road to let him know that a study is being done to determine what size culvert is needed and once that study is completed, action will be taken to replace the culvert.
4. Emergency Grant for 21 July Storm – Mr. Benson made a motion to submit an Emergency Grant request to VTrans to help cover the costs of damage to roads during the storm of July 21. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0) The Board signed a letter to VTrans making this request.
Mr. Higgins also reported that the road crew has been ditching and will be starting work on Twin Pond Road tomorrow (September 14).
Mr. Benson talked with Mr. Doug Haggett regarding purchase of sand at his site on VT Route 14. Samples were taken to determine if the sand would meet the Town’s needs. Mr. Haggett also said that he had some gravel for sale. Site assessment, along with discussion of potential pricing and timing of activities, will continue.
Mr. LaRocque made a motion to go into Executive Session. Mr. Kimmel seconded and the Board went into Executive Session at 7:19 p.m. Mr. Benson made a motion to come out of Executive Session. Mr. Kimmel seconded and the Board came out of Executive session at 7:25 p.m. The nature of the session was informational, and no decisions were made.
The Board agreed to ask Harmony Electric P.C. to put the Town on their work schedule to upgrade electrical outlets and related items at the Town garage. It is estimated this work will cost approximately half of the budget in the line item “Highway Building and Grounds” that has a total budgeted amount of $15,000.
E. NEW BUSINESS:
1. LHMP Extension – Mr. Benson made a motion to approved the extension of amendment #1 for the Town Local Hazard Mitigation Plan with Two Rivers-Ottauquechee Regional Commission to August 23, 2022. Mr. Kimmel seconded and the motion was passed unanimously. (5-0-0)
2. Assemblage Permit – Myra Flynn Concert – Event had already taken place before the Board met.
3. Assemblage Permit – October 3, 2021 Market Day – Mr. Kimmel made a motion to approve the proposal for Market Day to be held on October 3, 2021 from 10 a.m. until 5 p.m. Mrs. Flint seconded and the motion carried unanimously. (5-0-0)
4. Halfway Brook Grants – Mrs. Threlkeld made a motion to make an application to VTrans for a grant to help with scoping and design as well for doing the repair work on the bridge on Halfway Brook Road. Mr. Kimmel seconded and the motion was unanimously approved. (5-0-0)
F. OLD BUSINESS:
Audit Report – Mrs. Flint reported that she had spoken with Braintree and other towns of similar size to Brookfield regarding their accounting practices. The Board agreed that Mrs. Flint will contact alternative accounting firms regarding potential bids and scopes of work for auditing services, and will coordinate with the Town Clerk/Treasurer to determine how the Board will move forward on working with an approved firm.
G. MEETING MINUTES OF AUGUST 23, 2021:
Mr. Kimmel made a motion to accept the minutes of the August 23, 2021 Selectboard meeting as presented. Mrs. Flint seconded and the motion was approved with Mr. LaRocque abstaining as he did not attend that meeting. (4-0-1)
H. PAYROLL AND AP WARRANTS:
Mrs. Flint made a motion to approve the accounts payable report as presented with a total amount of $78,336.37 and with the largest amount being $48,825.00 being paid to W.B. Rogers for sand. Mr. Benson seconded and the motion was unanimously approved. (5-0-0)
I. OTHER BUSINESS:
The Board signed the Lease Agreement/Utility Easement for West Street for under-road wiring repair work that was previously conducted near the Taplin property.
Mr. Kimmel has made notations on the recent Cemetery Rules document for suggested duties the potential Cemeteries Sexton (and other Town officials) might be responsible.
Mr. Benson reported that a fire hydrant installed a number of years ago near the Floating Bridge is not functioning properly. The Fire Department has applied to VTrans for a permit as it is sited adjacent to a state highway (VT Route 65). The Town Selectboard will need to sign the application as the Fire Department comes under the auspices of the Town. Mr. Benson made a motion to allow Mr. Kimmel to act as representative of the Board to sign the application when it is completed. Mr. LaRocque seconded the motion which was unanimously approved. (5-0-0)
J. ADJOURNMENT:
There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn. Mr. Kimmel seconded the motion and the meeting was unanimously adjourned at 8:30 p.m. (5-0-0)

Sep 102021
 

Town of Brookfield Selectboard Meeting
13 September 2021
Immediately Following the Public Hearing
Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report
1. Access Permit –
2. Bear Hill Road Culvert
3. John Rice Culvert
4. Emergency Grant for 21 July Storms
a. Annual Financial Plan
b. Letter to state

E. New Business
1. LHMP Extension
2. Assemblage Permit Myra Flynn Concert
3. Assemblage Permit Market Day
4. Halfway Brook Grants

F. Old Business
1. Audit Letter

G. Meeting Minutes
1. 23 August 2021

H. Payroll and AP Warrants

I. Other Proper Business

J. Adjournment

Aug 302021
 

Minutes of the Meeting of

TOWN OF BROOKFIELD SELECTBOARD

Town Clerk’s Office

August 23, 2021

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Brenda Flint, Kate Threlkeld, Board Members; Tim Higgins, Road Crew Foreman; Betty Lord, Secretary; Ben Koren, Pete Mancauskas, and Larry Brassard. (Dennis LaRocque, Board Member, was not present at the meeting.)

ACTION ON WARNED REVISED CEMETERY POLICIES – Mr. Benson and Mr. Kimmel explained to those in attendance the changes made to the cemetery policies including, but not limited to, the ownership of the stones in the Town cemeteries. During the first 50 years of a stone being placed in a Brookfield cemetery the stone will belong to the family of the deceased. At the end of 50 years, the ownership of the stone will revert to the Town. Mr Benson made a motion to adopt the new cemetery policies as presented with the policies becoming effective as of the date of this meeting. Mr. Kimmel seconded the motion which was unanimously approved. 4-0-0.

  1. CALL TO ORDER: The Chair, Mr. John Benson called the meeting to order at 6:37 p.m.
  2. ADJUSTMENTS TO THE AGENDA: None
  3. PUBLIC COMMENTS: Mr. Larry Brassard appeared before the Board to discuss the damage a recent storm had made to the road in front of his house and along his driveway. Mr. Higgins assured Mr. Brassard that something would be done to correct the problem within the next two weeks.

Mr. Ben Koren and Mr. Pete Mancauskas appeared before the Board to discuss plans for Oktoberfest and the 5K race to be held in Brookfield on October 9, 2021. Mr. Mancauskas reported that he was working with the State for a permit to close portions of Route 65. Mr. Koren stated that each neighbor along the race route will be notified of the time of the race, and when the road on which they live will be closed to traffic. Once the Board was satisfied that all details, including parking, closing of roads, signage, volunteers and State Trooper support, had been handled, Mr. Kimmel made a motion to approve the proposed Public Assemblage Permit from Brookfield Community Partnership to hold a 5K race and Oktoberfest celebration on October 9, 2021. Mrs. Threlkeld seconded and the motion was approved unanimously. 4-0-0.

  1. HIGHWAY REPORT;
  2. Personnel Issue – At 7:22 pm the Board went in to Executive Session to discuss a personnel issue. At 7:24 p.m. Mr. Benson made a motion to come out of Executive Session. Mr. Kimmel seconded the motion which was unanimously approved (4-0-0). The nature of the session was informational, and no decisions were made.

Mr. Higgins stated that extensive ditching and grading was being done. Mrs. Peterson and Mr. Higgins will make a summary of the repair work to be done following the recent storm and will send it to VTrans so the work can be put out to bid. Mr. Higgins reported that the work on Twin Pond Road should be started in a couple of weeks. He is still waiting for the decking for the Witts bridge repair.

The Board discussed getting someone to do an inspection of the bridges that are not large enough to come under VTrans consideration. By getting the costs of repairing these bridges now, the costs can be made a part of 2022-2023 budget. Mr. Benson made a motion to authorize the use of $4,000 for the inspection by October of at least two of the five bridges that need repairs. Mr. Kimmel seconded the motion which was unanimously approved. 4-0-0.

Mr. Benson and Mr. Higgins will work together on a letter to secure bids from suppliers for the purchase of sand for the next five years. The bid letter will go out to potential suppliers this Fall and will ask for pricing for sand to be delivered or sand loaded on the Town’s trucks.

  1. NEW BUSINESS:
  2. Adding Zoom option to Selectboard Meetings – Mrs. Peterson has mentioned to the Board that she finds it very difficult to hear when the phone is used to connect her to the Board meetings. Mr. Kimmel will contact Mrs. Peterson regarding pricing for a teleconferencing phone unit.
  3. Public Assemblage Permit Godfrey/Robinson – Mrs. Flint made a motion to approve the Public Assemblage Permit for September 25, 2021 for the Godfrey/Robinson wedding. Mrs. Threlkeld seconded the motion which was carried unanimously. 4-0-0.
  4. OLD BUSINESS:
  5. Ben Koren – Oktoberfest – See above.
  6. Audit Letter – Mrs. Flint has been reviewing the audit letter presented by Fothergill, Segale, and Valley. It was the decision of the Board to table the audit letter review to give Mrs. Flint an opportunity to see how certain issues are addressed by other towns in central Vermont of a similar size.
  7. SELECTBOARD MINUTES OF AUGUST 9, 2021:

Mr. Kimmel made a motion to approved the minutes of August 9, 2021 as presented. Mrs. Flint seconded and the motion carried unanimously. 4-0-0.

  1. PAYROLL AND AP WARRANTS-:

Mrs. Flint moved to accept the accounts payable report for a total of $57,093.52 with the largest expense being payable to WB Rogers for sand in the amount of $26,950.00. Mr. Kimmel seconded and the motion was unanimously approved. 4-0-0.

There being no further business to come before the Board, Mrs. Flint made a motion to adjourn at 8:39 p.m. Mr. Kimmel seconded the motion, and the meeting was adjourned. 4-0-0.

Respectfully submitted,

Betty Lord, Secretary