Selectboard Assistant

May 242022
 

Special Selectboard Meeting

16, May 2022

Town Office

Approved Minutes

Present: John Benson, Chair, Jeff Kimmel, Betty Lord, Dennis LaRocque, Kate Threlkeld (via zoom) members, Vicki Blanchard, Administrative Assistant and Amy Ingrassia, Assistant Town Clerk. Kevin Wheatley.

A.Call to order – Mr. Benson called the Selectboard meeting to order at
6:30 p.m.

B. Extending reappraisal contract – The Listers presented the Selectboard with a letter to be signed from Commissioner, Craig Bolio to extend the reappraisal for another 60 days. Mr. Benson signed the letter and then made a motion to extend the contract. Mr. Kimmel seconded the motion which carried unanimously. 5-0-0
C. Informational meeting on Town Budget – Mr. Wheatley told the Selectboard that his current budget was actually over by $4,000. He had submitted an annual budget of $39,600 but the Town Report said it was $26,585. Mr. Benson reported that it may vary because the insurance portion for the trucks goes into a separate category.
D. Ms. Ingrassia reported a problem with the server in the Town office. Mr. Benson made a motion to purchase a new server and backup system because the current one is failing. Mr. Kimmel seconded the motion which carried unanimously. 5-0-0
E. Mr. Benson asked Mr. Kimmel if he would be a liaison regarding the Old Stage Road project since he had been a part of it since the beginning. Mr. Kimmel agreed.
F. Mr. Benson reported that he had received the certificate to dig the well at the garage.
G. Adjournment – Mr. Benson made a motion to adjourn at 8:15 p.m., Mr. LaRocque seconded the motion, and there being no further business to come before the Board, the meeting was unanimously adjourned.

 

May 242022
 

Town of Brookfield Selectboard Meeting

9 May 2022

6:30 P.M.

Town Office

Approved Minutes

Present: John Benson, Chair, Jeff Kimmel, Betty Lord, Kate Threlkeld, Dennis LaRocque (via Zoom) members; Vicki Blanchard, Administrative Assistant; Amy Ingrassia, Assistant Treasurer; Jack Zebora, Alexander and Julia Assur, Amy Borgman.

A. Call To Order – Mr. Benson called the Selectboard meeting to order at 6:30 P.M.

B. Adjustments to Agenda – none

C. Public Comments

1. Library – beautification and attracting customers – Amy Borgman, Library President reported that the Library received ARPA funds and to date they were used to purchase a new printer and computer and were now in the process of contacting furniture makers so they could purchase outdoor furniture for the Town Clerk’s Office as well as for the Town Hall for the public to use. They are also working with VTC students to come up with landscape suggestions for the Town Hall.

2. Utility Easement – Alexander and Julia Assur are planning on building on a Brookfield property that they purchased, and will need help to install an ECFiber line to the house. Mr. Kimmel recommended they talk to Mr. Tim Higgins (Road Crew Foreman) as well as a contractor; once they have a plan in place ECFiber can proceed with that installation.

D. Highway Report – Grading was done this week as well as cleanup at the Town Garage. The new truck is on its way, and there will be further updates. Mr. Higgins got a quote on a rubber tire excavator, which was $250,000 for a new one that could be used for 15 years, and he is looking to get a quote on a used one also. Mr. Higgins and Ms. Seto from TRORC are working on getting a ditching grant done for Eagle Peak. Mr. Benson would like to have W.B. Rogers get started on the grant portion. Mr. LaRocque would encourage Mr. Higgins to start attending Selectboard Meetings now that winter is over.

1. Road Crew Open Position report – Ms. Threlkeld got information about the Indeed service for advertising for and potentially hiring new employees, but you need to have an account with them to work with you. Ms. Lord looked into Seven Days also, along with the Valley News. Ms. Lord will also contact The World. Mr. Benson felt WCVR would also be a good way to get the word out about the open Road Crew position. The Selectboard will proceed with ads in the Valley News, The World, and WCVR.

2. Mr. Benson talked about what the rates for Town work done on VT 65 should be, and will send the new rates that were discussed to the State for approval.

3. Brandon Stevens Mowing contract – Mr. Benson made a motion to approve the contract with the price not to exceed $11,000 and Ms. Threlkeld seconded which carried unanimously: 5-0-0.

4. Pending Grants – There are four that are pending: the Bear Hill Project, the July 21, 2021 storm damage, the Halfway Brook Culvert project, and a Ditching Grant.

E. New Business – Public Safety (Town Traffic Ordinance) – Ms. Threlkeld said Lew Stowell seems to think that the 2017 Town Traffic Ordinance is the most recent approved version; Mr. Kimmel reported Town Attorney Mr. Monte is reviewing a proposed 2021 version. There is a Public Safety meeting coming up soon so this may be sorted out then.

F. Old Business

1. ARPA – Mr. Benson, Ms. Lord and Ms. Blanchard are meeting Wednesday on 5/11 to try once again to submit the quarterly report.

2. Mr. LaRocque mentioned reversing the former Ariel property fence so the finished portion faces the Hippo Park to make the park look better.

3. Mr. Benson said Mr. Kimmel asked about the budget on the Town Garage repairs, upgrades, and associated paperwork and fees. The cost so far is $3,600. There are other fees that will be coming up. There was $25,000 put aside from the Town. There are an architect fee and a permit fee that will have to be paid this week.

4. Mr. Benson asked Mr. LaRocque about a second, smaller tent for the Town Meeting coming up 5/21/22 and Mr. LaRocque is still working on that.

G. Meeting Minutes 25 April 2022 – Ms. Lord made a motion to accept the 25 April 2022 minutes as presented; Mr. Kimmel seconded the motion, which carried unanimously: 5-0-0.

H. Payroll and AP Warrants – Ms. Lord made a motion to approve the AP warrants as presented with a total of $16,131.35 and with the highest payment being made to DuBois & King in the amount of $2,595. Mr. Kimmel seconded the motion, which carried unanimously: 5-0-0.

I. Other Proper Business

Mr. Benson thanked both Mr. Kimmel and Ms. Threlkeld for their service on the Selectboard and that they will be missed.

Mr. LaRocque made a motion to go into Executive Session at 8:08 p.m. to discuss personnel issues. Mr. Benson seconded the motion which was unanimously approved. After the discussion, Mr. Benson made a motion to come out of Executive Session at 8:20 p.m., Mr. Kimmel seconded the motion, which was unanimously approved: 5-0-0.

J. Adjournment – Ms. Lord made a motion to adjourn at 8:21 p.m., Mr. Kimmel seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

May 212022
 

Town of Brookfield Selectboard Meeting

23 May 2022

6:30 PM

Town Office

AGENDA

 

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

1. Chris White – Wants to know if he can sell cannibus in Brookfield

D. Payroll and AP Warrants

E. Highway Report

F. New Business

1. Selectboard Organization

2. Town Meeting Discussion

G. Old Business

1. TH 45 (Old State Road)

2. Highway Ordinance

3. Sign LEMP contract

4. Haggett – renewal/extension of expired extraction permit

H. Meeting Minutes

1. 9 May 2022

2. 16 May 2022 (Special Meeting)

I Other Proper Business

1. Steve Nonemacher wants to be notified about any bidding or installation

regarding the Heat Pump if approved at the Town Meeting.

J. Adjournment

 

 

 

 

 

 

May 122022
 

Full-Time Road Crew Position
The Town of Brookfield, Vermont is seeking qualified applicants for the position of full-time road crew member.

Responsibilities:
Keeping classified town roads safe and usable at all times (snow and ice removal in a timely manner; repairing, filling and grading roads; clearing debris, maintaining culverts and cleaning ditches).
Keeping town equipment in good working order, including minor maintenance.
Identifying and responding to new road issues.
Performing work in a safe and responsible manner.
Working cooperatively with a small crew, the Selectboard, and Brookfield residents.

Requirements are:
A valid Vermont driver’s license and CDL.
Good driving record (no violations within the previous three years).
Experience using and maintaining heavy equipment.
The ability to work in adverse weather.
The ability to work odd hours and some long weekends, particularly in the winter.

This is a full-time position with benefits. Interested applicants should submit their resumé (or equivalent contact information and experience listing) to:
Admin@brookfieldvt.org.
Applications are available at the Town Clerk’s office, 40 Ralph Rd. (The Town Clerk Office is open Tuesday – Thursday, from 8:30 am to 4:30 pm)
The Town of Brookfield is an equal opportunity employer and is offering the following INCENTIVE PACKAGE:

A $500.00 bonus at signing, $500.00 after three months of working and $500.00 at six months depending on performance.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

May 062022
 

Town of Brookfield Selectboard Meeting

9 May 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

1. Library – beautification and people attraction – Amy Borgman

D. Highway Report

1. Road Crew report

2. Brandon Stevens Mowing contract

3. Pending Grants

E. New Business

1. Public Safety (Town Traffic Ordinance)

F. Old Business

1. ARPA

G. Meeting Minutes

1. 25 April 2022

H. Payroll and AP Warrants

I Other Proper Business

J. Adjournment

 

 

 

May 022022
 

Town of Brookfield Selectboard Meeting

25 April 2022

6:30 PM

Town Office

Meeting Minutes

Those Present: John Benson, Chair; Jeff Kimmel, Dennis LaRocque (via zoom), Betty Lord (via zoom), Kate Threlkeld (via zoom) Members; Vicki Blanchard, Administrative Assistant, Amy Ingrassia, Assistant Town Clerk

A. Call To Order – Mr. Benson called the Selectboard meeting to order at 6:30 p.m.

B. Adjustments to Agenda – Move Warrants to after the Highway Report.

C. Public Comments – none

D. Highway Report

1. Mr. Benson and Mr. Higgins will meet with Rich Tatro (VT AoT) – the Town Bridges Engineer, on May 6th in regards to work on Eagle Peak Road to scope out the work details for a grant application to be prepared. Mr. Kimmel can then work on the contract.

2. Mr. Benson asked the Board about thoughts on how to pursue a new hire for the Road Crew. They talked about offering a bonus to start and the possibility of offering $500.00 upon hire, a $500.00 bonus after 3 months of work, and then an additional $500.00 at 6 months, pending performance review. Ms. Threlkeld suggested that Mr. Benson write a letter to the Governor’s Office in hopes that office might be able to help. Ms. Threlkeld is going to look into finding potential places to advertise and post the job opening. Ms. Ingrassia also mentioned going onto the State website to advertise. Mr. Kimmel is going to look into The World and Seven Days weekly papers.

3. Contract MU0227 (Seasonal Maintenance on VT 65 Time/Pay Agreement with the Town of Brookfield). Mr. LaRocque suggested increasing rates for both equipment and labor by $20.00 per hour.

4. Mr. LaRocque reported that Mr. Higgins said they have been trying to get around roads and smooth them up and put material where it is needed. Since we are over on the gravel budget we are limited as to what we can cover. Last week we took Truck 2 down to ATG and got the lights fixed. It turned out there were broken wires in the wire harness. They changed tires last week in preparation for summer hauling activities. The new truck is out of the factory waiting to be shipped to the dealership; more to come soon.

This week Mr. Higgins graded when weather permitted and plowed when it didn’t. As it was just Mr. Wheatley and Mr. Higgins this week, the crew worked a summer schedule of 4 10-hour days and will continue this schedule through the fall. Mr. Higgins ordered chloride as the price will most likely be going up at the end of the month. On another note, Mr. Hamblin reported that his mom had passed away, and he will be out on bereavement Monday and Tuesday of this week. Board members offered their condolences.

H. Payroll and AP Warrants – Mr. Kimmel made a motion to approve the AP Warrants as presented with a total of $23,781.05 with the highest payment being made to R.E. Tucker for Plant Mix and Stone in the amount of $10,850.00. Mr. Benson seconded the motion which carried unanimously: 5-0-0.

E. New Business

1. Planning Town Meeting – The Brookfield Elementary School has been reserved along with other equipment for the day.

2. Kirkyard – An updated copy of the Mowing Contract and the Sexton Contract for the next two years of 2022 and 2023 has been received. Mr. LaRocque made a motion to accept the Kirkyard Cemetery mowing services contract from April until October of 2022 and 2023; Mr. Kimmel seconded the motion, which carried unanimously: 5-0-0. Mr. LaRocque made a motion to accept the Kirkyard Sexton services contract for July 1, 2022 – June 30, 2023 as presented; Mr. Kimmel seconded the motion, and it was carried unanimously: 5-0-0.

3. Discussion on computers – There is a concern about the age of the server and a replacement computer is needed. Presently the Town is waiting for a quote on both but this purchase will have to wait until next budget year unless circumstances allow activity sooner. Mr. Benson did make a motion to authorize the Listers to replace their computer as soon as possible. Mr. Kimmel seconded the motion, and it was carried unanimously: 5-0-0.

F. Old Business

1. ARPA – We are still waiting for information from the Treasury to complete the registration process. Ms. Lord made a motion that The Town of Brookfield make the one-time irrevocable decision to elect the “Standard Allowance” approach for our ARPA award in the amount of $400,859.82, to spend on the provision of government services throughout the period of performance of the grant. Ms. Threlkeld seconded the motion, and it was carried unanimously: 5-0-0.

2. ARPA Funds

A. Based on the review of the published information and communications with VLCT, the ARPA funds received are attributed to lost revenues.
B. The lost revenues shall be allocated to the following tasks:
a. Replacement of the deteriorating shed at the Town Garage with a new, fully enclosed and heated structure.

b. Update of the Town Website to be more inclusive and user friendly.

c. Stormwater management improvements at the Town Office and adjacent segment of Ralph Road. Improvements may include: grading, swale improvements/stabilization, installing a stormwater garden, removal of the steep, eroding, connector road between Ralph Road and Stone Road, and improvement of the Stone Rd./Ralph Rd. intersection.

d. Down payment on a replacement backhoe or excavator for Town Highway maintenance.

3. Hippo Park – Nothing has happened yet, and won’t until May. Ms. Threlkeld will contact Lew Stowell to see if the Public Safety Advisory Committee (with the Town) would plan to purchase a camera for the park. The Orange County Sheriff’s Department is also going to do more patrols of the area. Mr. LaRocque suggested that a sign be put up and Mr. Benson said that Mr. Kimmel will look into the legal side of this.

G. Meeting Minutes

1. 11 April 2020 – A correction was offered under the Public Comments section. Mr. Kimmel made a motion to accept the minutes as amended, Ms. Threlkeld seconded the motion, which carried unanimously: 5-0-0.

I. Other Proper Business – None

J. Adjournment – Mr. Benson made a motion to adjourn at 8:12 p.m., Mr. LaRocque seconded the motion, and there being no further business to come before the Board, the meeting was unanimously adjourned.

Apr 262022
 

Town of Brookfield Selectboard Meeting

11 April 2022

6:30 PM

Town Office

Approved Meeting Minutes

Those Present: John Benson, Chair; Jeff Kimmel, Dennis LaRocque (via zoom), Betty Lord (via zoom) Kate Threlkeld (via zoom) Members; Vicki Blanchard, Administrative Assistant, Amy Ingrassia, Assistant Town Clerk, Jack Zebora, Jon Jickling, Lew Stowell, Brookfield Public Safety Advisory Committee.

A. Call To Order – Mr. Benson called the Selectboard meeting to order at 6:39 p.m.

B. Adjustments to Agenda – None

C. Public Comments

1. Brian Lafayette – (did not attend the SB meeting).

2. Lew Stowell – Mr. Stowell (on behalf of the PSAC) presented recommendations regarding review and updating of the Town Traffic Ordinance. The PSAC has developed draft lists of potential regulatory changes, including speed limits, stop and yield intersections, parking regulations, penalty provisions, and repeal of prior regulations. The Board will review the proposals, along with consulting with the PSAC regarding changes to the ordinance.

3. Jon Jickling – Mr. Jickling said that he was going to continue to monitor the area for Emerald Ash Borer. He will work on trying to keep the Town informed through meetings on the insect also. He is looking to manage the forest going forward also. He will be putting up traps and has most everything with the exception of a lure and wondered if the Town could help: the Board recommended he contact the Conservation Commission.

4. Jack Zebora – Annual Town Meeting Warning. Mr. Zebora brought up Article 8 of the Annual Town Meeting Warning, asking for a reason why percentages were used and not monetary amounts, and felt others would question this also. Mr. Benson explained why it was done this way and then stated that at Town Meeting day he will give a full explanation to everyone.

D. Highway Report

1. The Road Crew have been out grading, hauling, and ditching and the roads seem to be in fairly good condition. Mr. LaRocque stated the Mr. Stowell called him praising Mr. Higgins for responding quickly to a beaver dam on Twin Pond Road and that Mr. LaRocque will try and locate someone who will either trap the offending beavers or come up with a way to keep them from clogging the culvert again.

E. New Business

1. Planning Town Meeting – Ms. Blanchard will check on tables and chairs and a small tent from the Brookfield School. A larger tent from Rain or Shine will need to be rented out also. The Board will work with the OSSD school board on a backup plan in case it rains, and see if the meeting can be inside the Brookfield School if conditions warrant.

F. Old Business

G. Meeting Minutes

1. 28 March 2022 – Mr. Benson made a motion to accept the minutes, Mr. Kimmel seconded, and it passed unanimously: 5-0-0.

H. Payroll and AP Warrants – Mr. Kimmel made a motion to approve the AP warrants as presented with a total of $42,753.24, with the highest payment being made to R. E. Tucker for dense gravel in the amount of $9,150.00. Ms. Lord seconded the motion which carried unanimously: 5-0-0.

I. Other Proper Business – Mr. Kimmel reported that he and Steve Hill had reviewed the conditions of TH45 – Old Stage Road. After going over some of the history paperwork and waiting for the end of mud season, Mr. Kimmel and Mr. Hill walked the length of TH45. Mr. Hill brought along a surveyor’s wheel and they took several measurements along the way. The Westerly portion of the road is, at best, Class 4. It is also somewhat obstructed around the point where the road shifts from Class 3 to Class 4 (and/or Trail status). The goal would be to classify (or re-classify) the relevant portions of TH45 to accurately reflect actual road conditions. Which will likely trigger an update of the annual road mileage certification report.

J. Adjournment – Mr. Benson made a motion to adjourn at 7:50 p.m., Mr. Kimmel seconded the motion, and there being no further business to come before the Board, the meeting was unanimously adjourned.

 

 

 

 

 

 

Apr 262022
 

Town of Brookfield Selectboard Meeting

11 April 2022

6:30 PM

Town Office

Amended Draft Meeting Minutes

Those Present: John Benson, Chair; Jeff Kimmel, Dennis LaRocque (via zoom), Betty Lord (via zoom) Kate Threlkeld (via zoom) Members; Vicki Blanchard, Administrative Assistant, Amy Ingrassia, Assistant Town Clerk, Jack Zebora, Jon Jickling, Lew Stowell, Brookfield Public Safety Advisory Committee.

A. Call To Order – Mr. Benson called the Selectboard meeting to order at 6:39 p.m.

B. Adjustments to Agenda – None

C. Public Comments

1. Brian Lafayette – (did not attend the SB meeting).

2. Lew Stowell – Mr. Stowell (on behalf of the PSAC) presented recommendations regarding review and updating of the Town Traffic Ordinance. The PSAC has developed draft lists of potential regulatory changes, including speed limits, stop and yield intersections, parking regulations, penalty provisions, and repeal of prior regulations. The Board will review the proposals, along with consulting with the PSAC regarding changes to the ordinance.

3. Jon Jickling – Mr. Jickling said that he was going to continue to monitor the area for Emerald Ash Borer. He will work on trying to keep the Town informed through meetings on the insect also. He is looking to manage the forest going forward also. He will be putting up traps and has most everything with the exception of a lure and wondered if the Town could help: the Board recommended he contact the Conservation Commission.

4. Jack Zebora – Annual Town Meeting Warning. Mr. Zebora brought up Article 8 of the Annual Town Meeting Warning, asking for a reason why percentages were used and not monetary amounts, and felt others would question this also. Mr. Benson explained why it was done this way and then stated that at Town Meeting day he will give a full explanation to everyone.

D. Highway Report

1. The Road Crew have been out grading, hauling, and ditching and the roads seem to be in fairly good condition. Mr. LaRocque stated the Mr. Stowell called him praising Mr. Higgins for responding quickly to a beaver dam on Twin Pond Road and that Mr. LaRocque will try and locate someone who will either trap the offending beavers or come up with a way to keep them from clogging the culvert again.

E. New Business

1. Planning Town Meeting – Ms. Blanchard will check on tables and chairs and a small tent from the Brookfield School. A larger tent from Rain or Shine will need to be rented out also. The Board will work with the OSSD school board on a backup plan in case it rains, and see if the meeting can be inside the Brookfield School if conditions warrant.

F. Old Business

G. Meeting Minutes

1. 28 March 2022 – Mr. Benson made a motion to accept the minutes, Mr. Kimmel seconded, and it passed unanimously: 5-0-0.

H. Payroll and AP Warrants – Mr. Kimmel made a motion to approve the AP warrants as presented with a total of $42,753.24, with the highest payment being made to R. E. Tucker for dense gravel in the amount of $9,150.00. Ms. Lord seconded the motion which carried unanimously: 5-0-0.

I. Other Proper Business – Mr. Kimmel reported that he and Steve Hill had reviewed the conditions of TH45 – Old Stage Road. After going over some of the history paperwork and waiting for the end of mud season, Mr. Kimmel and Mr. Hill walked the length of TH45. Mr. Hill brought along a surveyor’s wheel and they took several measurements along the way. The Westerly portion of the road is, at best, Class 4. It is also somewhat obstructed around the point where the road shifts from Class 3 to Class 4 (and/or Trail status). The goal would be to classify (or re-classify) the relevant portions of TH45 to accurately reflect actual road conditions. Which will likely trigger an update of the annual road mileage certification report.

J. Adjournment – Mr. Benson made a motion to adjourn at 7:50 p.m., Mr. Kimmel seconded the motion, and there being no further business to come before the Board, the meeting was unanimously adjourned.

 

 

 

 

 

 

Apr 222022
 

Town of Brookfield Selectboard Meeting

25 April 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1. Contract MU0227 (Seasonal Maintenance on VT 65 Time Ext with Town of Brookfield

E. New Business

1. Planning Town Meeting

2. Kirkyard

3. Discussion on computers

F. Old Business

1. ARPA

2. Hippo Park

G. Meeting Minutes

1. 11 April 2022

H. Payroll and AP Warrants

I Other Proper Business

J. Adjournment