Selectboard Assistant

Jan 272022
 

MINUTES of the Brookfield Selectboard Meeting
January 24, 2022
Held at the Town Clerk’s Office
Those Present: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Betty Lord, Members; Vicki Blanchard, Administrative Assistant; Kate Threlkeld attended by zoom. Mike Palmer and Dan Mason were there for a short time.

A. CALL. TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:30 p.m.

B. ADJUSTMENTS TO THE AGENDA – None

C. PUBLIC COMMENTS –

1. Farnsworth Lane discussion – Lafayette and Palmer. Mr. Lafayette did not attend as he reported that he had just been tested for COVID. Mr. Palmer attended and stated he wants to resolve any property use issues peacefully. The Selectboard advised him to consult a lawyer because The Board does not have any authority in this kind of a case.

D. HIGHWAY REPORT
1. Normal plowing, sanding and icing were completed and work on the Grader was completed.

Mr. Benson made a motion to go into Executive Session at 7:00 p.m. regarding personnel issues. Mr. Kimmel seconded the motion which was unanimously passed. 5-0-0 After the discussion, Mr. Benson made a motion to come out of Executive Session at 7:20p.m., Mr. Kimmel seconded the motion which was unanimously approved. 5-0-0

E. NEW BUSINESS
1. Town Report – Mr. Benson had asked Ms. Lord to be the lead person regarding the American Rescue Plan Act (ARPA) – Coronavirus State and Local Recovery Funds report. The Selectboard had several suggestions on how to use the money, such as contributions to the Foodbank, help to businesses in Town, the purchase of a new backhoe, or installation of two wells which are needed.

2. FEMA Grant Application – The application has been submitted for the Halfway Brook Project.

3. Expenditures – Mr. Benson reported that the Cemetery budget is already over. The highway budget needs to be watched so it does not go over budget also.

4. Regional Emergency Management Committee (REMC) Appointments due January 31st. – Mr. Kimmel will reach out to Rich Doolan for more information as the Selectboard thought this had been done already.

5. ARPA Fund Discussion – See Town Report discussion above.

F. OLD BUSINESS
1. Brookfield Cemeteries – Sexton Duties – Mr. Benson will send Mr. Kimmel a description of what the Sexton’s Duties should be and Mr. Kimmel will review and then at the next Selectboard meeting they will discuss and vote on whether to approve the revisions to the Brookfield Cemetery Rules

2. Preliminary Budget Discussions – Reviewed the preliminary budget.

3. Town Meeting 2022 date and location discussion – Mr. Kimmel made a motion that The Selectboard reaffirm the moving The Town Meeting to May 21, 2022, Ms. Lord seconded the motion which was unanimously approved. 5-0-0

G. MEETING MINUTES
1. 10 January 2022 – Ms. Lord made a motion to accept the 10 January 2022 Selectboard meeting minutes, Mr. Benson seconded and the motion was carried unanimously. 5-0-0.

H. PAYROLL and AP WARRANTS – Ms.Lord made a motion to approve the AP warrants as presented with a total of $37,370.48 with the highest payment being made to Evans Group for payment of diesel fuel in the amount of $17,521.40. Mr. LaRocque seconded the motion which carried unanimously. 5-0-0.

J. OTHER PROPER BUSINESS –

1. Windshield broken on Kevin Dunwoody’s vehicle. – Ms. Blanchard will file paperwork with VLCT.

K. ADJOURNMENT
1. Mr. Benson made a motion to adjourn at 8:47 p.m. Ms. Lord seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

 

 

Jan 222022
 

Town of Brookfield Selectboard Meeting

24 January 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

1. Farnsworth Lane discussion – Lafayette and Palmer

D. Highway Report

1. Town Garage repair

2. Executive discussion, Road Crew

E. New Business

1. Town report

2. FEMA Grant Application

3. Expenditures

4. Regional Emergency Management Committee Appointments due January 31st

5. ARPA Fund Discussion

F. Old Business

1. Brookfield Cemeteries – Sexton Duties

2. Preliminary Budget Discussions

3. Town Meeting 2022 date and location discussion

G. Meeting Minutes

1. 10 January 2022

H. Payroll and AP Warrants

I Other Proper Business

1. Windshield broken on Kevin Dunwoody’s vehicle

J. Adjournment

Jan 142022
 

Minutes of the Brookfield Selectboard Meeting

10 January 2022

Held at the Town Clerk’s Office

 

Those present: John Benson, Chair, Jeff Kimmel, Betty Lord, members; Vicki Blanchard, Administrative Assistant; Amy Ingrassia, Assistant Town Clerk. Attending by phone: Kate Threlkeld, member. Mr. LaRocque was absent.

 

A.     CALL TO ORDER – Mr. Benson called the Selectboard Meeting to order at 6:33pm

B.     ADJUSTMENT TO THE AGENDA – None

C.     PUBLIC COMMENTS – None

D.    HIGHWAY REPORT

1.      Traffic Ordinance Update – (Public Safety Advisory Committee) This subject was tabled till the next meeting.

2.      Mr. Higgins (Road Crew Foreman) and Mr. LaRocque (Road Commissioner) had reported normal seasonal plowing, sanding and ditching activities, along with continuing grader work done by the Road Crew. Mr. Higgins was working on grant project report and is considering contracting out work on the Bear Hill Road. Mr. Kimmel will verify the annual Highway Mileage Report with Mr. Higgins.

E.      NEW BUSINESS

1.      Halfway Brook Culvert Application – Mr. Benson said the Local Hazard Plan needs to be in place before 1/14/2022.

2.      Designated Representative Authority/ Selectboard Assistant – Mr. Benson would like Mr. LaRocque to check with Mr. Higgins that he verifies with the Board before he purchases and signs for items. Also, Ms. Blanchard is to get approval for any purchases or signing any paperwork that might need to be submitted in a timely manner.

3.      2022 Mileage Certification – Mr. Benson made a motion that after Mr. Kimmel reviews the Certification with Mr. Higgins that he can sign the 2022 Mileage Certification form; Ms. Lord seconded the motion which was unanimously approved 4-0-0.

4.      Amendment #1 on the Local Hazard Mitigation Plan Services that Mr. Kimmel is reviewing with the Two Rivers – Ottauquechee Regional Commission (TRORC). Mr. Kimmel said Victoria Littlefield has the plan ready to sign off on.

5.      Local Hazard Mitigation Plan (TRORC) – Review and Adoption – Mr. Kimmel presented to the Selectboard the proposed LHMP prepared by TRORC. The Board had a brief discussion about the plan and Mr. Benson made a motion that the Board adopt the Local Hazard Mitigation Plan as prepared by TRORC. Mr. Kimmel seconded the motion which was unanimously approved 4-0-0

6.      ARPA Funds final guidance – Mr. Benson suggest that the board come up with a list of possible uses for the funds. If we do not use the funds it will need to be sent back.

F.      OLD BUSINESS

1.      Brookfield Cemeteries – Sexton Duties – Tabled again.

2.      Preliminary Budget Discussion – Review the preliminary budget

G.     MEETING MINUTES

1.      27 December 2021 – Mis Lord made a motion to accept the 27 December 2021 minutes and Ms. Threlkeld seconded the motion which was unanimously approved. 4-0-0

H.    PAYROLL AND AP WARRANTS

1.      Ms. Lord made a motion to approve the AP Warrants as presented with a total of $33,959.18 with the highest payment being paid to Everett J. Prescott for culverts in the amount of $8,442.00. Ms. Threlkeld seconded the motion which carried unanimously. 4-0-0

I.        OTHER PROPER BUSINESS

1.      Ms. Lord went over the progress on the in color cover for the Annual Report.

2.      Mr. Benson reported that VTC sent a letter thanking the Town for Brenda Flint memorial scholarship fund donation.

3.      Mr. Benson made a motion to accept the Orange County Sheriff Department’s contract fees for the next fiscal year. The total is not to exceed $16,250.00. Mr. Kimmel seconded the motion which carried unanimously. 4-0-0

4.      Mr. Benson asked the board if the members thought they should go back to using zoom for upcoming meetings; the board decided that in-person for Board members only would be fine and that any in-person public or persons that wanted to attend would have to be admitted one at a time and have to wear a mask.

5.      Mr. Benson reported that he contacted the Orange Southwest School District Superintendent regarding Town Meeting day in March and was told we could use the Brookfield school site if COVID calmed down, but with this new outbreak it did not seem like enough time to have it safely held inside. The Selectboard decided that May would be the better time to have it held outside. Ms. Lord made a motion to move the Town Meeting to 21 May, 2022 outside at the Brookfield elementary school. Mr. Kimmel seconded the motion which carried unanimously 4-0-0

6.      Mr. Benson also suggested installing a radio repeater in at the school; the school is willing to entertain it and there is adequate money in the budget.

7.      Mr. Benson wants to remind anyone running for a seat on the Selectboard and planning to be at the Town Meeting on 21 May, 2022 that they need to wear a mask.

8.      Mr. Benson made a motion to go into Executive Session at 8:12pm to discuss personnel issues. Ms. Lord seconded the motion which was passed unanimously 4-0-0 After the discussion, Mr. Kimmel made a motion to come out of Executive Session at 8:50pm, Mr. Benson seconded the motion which was unanimously approved 4-0-0

 

J.       ADJOURNMENT

1.      Mr. Benson made a motion to adjourn at 8:55pm and Ms. Lord seconded the motion and there being no further business to come before the Board, the meeting was  unanimously adjourned.

 

 

Jan 072022
 

Town of Brookfield Selectboard Meeting

10 January 2022

6:30 PM

Town Office

AGENDA (Revised)

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1.  Traffic Ordinance Update

E.  New Business

1  Halfway Brook Culvert Application

2. Designated Representative Authority – Selectboard Assistant

3. 2022 Mileage Certification

4. Amendment #1 on the Local Hazard Mitigation Plan Services that Mr. Kimmel is reviewing with the Two Rivers – Ottauquechee Regional Commission (TRORC).

5. Local Hazard Mitigation Plan (TRORC) – Review and Adoption

6. ARPA Funds final guidance

F. Old Business

1. Brookfield Cemeteries – Sexton Duties

2. Preliminary Budget Discussions.

G. Meeting Minutes

1. 27 December 2021

H. Payroll and AP Warrants

I   Other Proper Business

J.  Adjournment

Jan 072022
 

Town of Brookfield Selectboard Meeting

10 January 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1.  Traffic Ordinance Update

E.  New Business

1  Halfway Brook Culvert Application

2. Designated Representative Authority – Selectboard Assistant

3.  2022 Mileage Certification

4. Amendment #1 on the Local Hazard Mitigation Plan Services that Mr. Kimmel is reviewing with the Two Rivers – Ottauquechee Regional Commission (TRORC).

5. ARPA Funds final guidance

F. Old Business

1. Brookfield Cemeteries – Sexton Duties

2. Preliminary Budget Discussions

G. Meeting Minutes

1. 27 December 2021

H. Payroll and AP Warrants

I   Other Proper Business

J.  Adjournment

 

Dec 312021
 

MINUTES of the Brookfield Selectboard Meeting
December 27, 2021
6:30 p.m.
Held at the Town Clerk’s Office
Those Present: John Benson, Chair; Dennis LaRocque, Kate Threlkeld, and Betty Lord,
Members; Vicki Blanchard, Administrative Assistant; Amy Ingrassia, Assistant Town Clerk. Jeff
Kimmel was not present. Jon Binhammer was present for the Public Assemblage permit.
A. CALL. TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:31 p.m.
B. ADJUSTMENTS TO THE AGENDA – None
C. PUBLIC COMMENTS – None
D. HIGHWAY REPORT
1.Mr. LaRocque reported that the crew sanded roads, new tires were put on equipment and the
grader is getting a new pump. Also they were building a gate and working on a sign to be able to
monitor the sand and secure the garage area. A question on AirB&B’s was raised as to whether
they could take sand and since they are a residence they are allowed.
E. NEW BUSINESS
1. Preliminary Budget discussion: The Selectboard reviewed the preliminary budget and will
continue discussion at the next meeting.
2. Public Assemblage Permit: Mr. Jon Binhammer attended to find out if the Selectboard
would approve the Public Assemblage Permit for the Brookfield Ice Harvest on January 29,
2022 from 10:00am to 3:00pm which will be held at the Floating Bridge/Hippo Park/Sunset
Lake. Ms. Lord made a motion the Public Assemblage Permit be approved and Mr. Benson
seconded and it was passed unanimously: 4-0-0
F. OLD BUSINESS
1. Brookfield Cemeteries – Sexton Duties – This item was tabled until next meeting when Mr.
Kimmel would be present.
G. MEETING MINUTES
1. 13 December, 2021 – Mr. LaRocque made a motion to accept the minutes and Ms. Lord
seconded it and it passed unanimously 4-0-0
H. PAYROLL and AP WARRANTS
1. Ms.Lord made a motion to approve the AP warrants as presented with a total of $28,803.11
with the highest payment being made to MVP Insurance for payment for December and January
in the amount of $9,346.96. Ms. Threlkeld seconded the motion which carried unanimously.
4-0-0.
I. OTHER PROPER BUSINESS
1. Ms. Threlkeld gave a briefing on the Pedestrian and Bicycle Improvement
recommendation list from a Public Safety Advisory Committee meeting she attended. It was
recommended the Selectboard improve pedestrian and bicycle safety in Brookfield as soon as is
practical. Brookfield does not have pedestrian facilities to warrant some of the changes.
Decisions will be made according to the budget.
J. ADJOURNMENT
1. Mr. Benson made a motion to adjourn at 7:30 p.m. and Ms. Lord seconded the motion and
there being no further business to come before the Board, the meeting was unanimously
adjourned. The motion was unanimously approved 4-0-0

Dec 232021
 

Town of Brookfield Selectboard Meeting

27 December 2021

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

E. New Business

1. Preliminary Budget discussion

2. Public Assemblage Permit

F. Old Business

1. Brookfield Cemeteries – Sexton Duties

G. Meeting Minutes

1. 13 December 2021

H. Payroll and AP Warrants

I   Other Proper Business

J.  Adjournment

 

Dec 172021
 

DRAFT Minutes of the Brookfield Selectboard Meeting

December 13, 2021

6:30 p.m.

Held at the Town Clerk’s Office

Those Present: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Kate Threlkeld, and Betty Lord, Members; Vicki Blanchard, Administrative Assistant; Amy Ingrassia, Assistant Town Clerk; Jack Zebora; Gwynn Zakov, Planning Commission Chair.

A.    CALL TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:31 p.m.

B.    ADJUSTMENTS TO THE AGENDA – None

C.   PUBLIC COMMENTS – none

D.   HIGHWAY REPORT

1.    Electrical repairs/upgrade (Etc.) at Town Garage – Mr. LaRocque reported that the Road Crew are waiting on Green Mountain Power for a report on electrical repairs and upgrades. The Crew has continued work on road sanding and brushing. They got a quote for one of the older trucks for tires at $450.00 each. Kevin Joyal joined the Crew on Monday. Rob Wheatley had an accident in the yard but is recovering fairly well. A question was raised on how much sand Brookfield residents can retrieve from the Town Garage; the Town’s policy regarding use of the Town’s sand supply for private driveways is: residents are allowed to collect up to 15 gallons of sand (the equivalent of 3 x 5-gallon buckets) per trip to the Highway Department garage.

2.    Bridges budget (Etc.) discussion – Mr. Benson suggested sending an invitation to bid on all bridges that need rebuilding. Depending on the bids received, the Town may do one or two bridges or a combination. There are also funds left over from last year if needed. VTrans sent an amended contract for annual Town Route 65 maintenance fees and costs; Mr. Benson will sign and send it back so that a contract will be in place. Mr. Kimmel made a motion to approve returning the signed amended contract, Mr. Benson seconded and the motion was carried unanimously: 5-0-0. Mr. Benson also received an Amendment #1 on Local Hazard Mitigation Plan Services through the Two Rivers-Ottauquechee Regional Commission; this will be tabled until Mr. Kimmel can confirm with TRORC.

E.    NEW BUSINESS

1.    ARPA Funds final guidance – Ms. Threlkeld said the basic document has not changed since it first was printed. Mr. Benson said it is hard to find what funds Brookfield might qualify for and it might be worth having a public discussion on it. Two Town water wells in Brookfield might fit the criteria and there are some erosion control/water quality projects that could also comply. TRORC plans to do a forum regarding ARPA qualifications. Mr. Benson recommended that Board members review the report and write down ideas that they can contact VLCT to discuss.

2.    Mask Mandate decision – Mr. Benson reported that the Governor asked each town to decide whether their town should or should not put a mandatory mask into effect. If people who are vaccinated feel more comfortable wearing a mask inside they should.  Ms. Threlkeld made a motion to approve encouraging unvaccinated people to wear a mask when they come into public places. Mr. Kimmel seconded the motion and the motion was carried unanimously: 5-0-0.

3.    Planning Commission – Gwynn Zakov (Planning Commission Chair) stopped by to report that Keven Ring is interested in one of the open seats. Mr. Benson made a motion to approve the nomination of Mr. Ring, Ms. Lord seconded the motion, and the motion was carried unanimously: 5-0-0.

F.    OLD BUSINESS

1.    Brookfield Cemeteries – Sexton Duties –  This item was tabled until next meeting.

2.    Town Report dedication – Ms. Lord recommended that it be dedicated to Ms. Brenda Flint, citing Ms. Flint’s lengthy history of contributions to the Town’s well-being. She also recommended that the West Brookfield Town Hall be on the cover of the upcoming Town Report and in color. Ms. Lord will work with Ms. Godfrey to have this done.

3.    Budget – Mr. Benson passed out a draft budget for 2022 for the board to go over and discuss at the next meeting.

G.   MEETING MINUTES

1.    22 November 2021 – Mr. LaRocque made a motion to accept the minutes, Mr. Benson approved and Ms. Threlkeld seconded: 5-0-0.

2.    29 November 2021 – Mr. LaRocque made a motion to accept the minutes, Mr.  Benson approved and Ms. Threlkeld seconded: 5-0-0.

H.   PAYROLL and AP WARRANTS – Ms. Lord made a motion to approve the AP warrants as presented with a total $31,583.98 with the highest payment being made to WB Rogers in the amount of $5,840.00. Mr. Benson made a motion to accept the AP Warrants and Mr. Kimmel seconded the motion which carried unanimously: 5-0-0.

I.      OTHER PROPER BUSINESS

1.    Personnel discussion – Mr. Benson made a motion to go into Executive Session at 8:00 p.m. to discuss a personnel matter. Mr. Kimmel seconded the motion which passed unanimously: 5-0-0. After the discussion, Mr. Benson made a motion to come out of Executive Session at 9:00 p.m., Mr. Kimmel seconded the motion which was unanimously approved: 5-0-0.

J.  ADJOURNMENT – Mr. Kimmel make a motion to adjourn at 9:04 p.m. Mr. LaRocque seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

 

Dec 092021
 

Town of Brookfield Selectboard Meeting

13 December 2021

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1.  Electrical repairs/upgrade at garage

2.  Bridge budget discussion

E. New Business

1  ARPA Funds final guidance

2. Mask Mandate decision

3. Planning Commission – Kevin Ring nomination

F. Old Business

1. Brookfield Cemeteries – Sexton Duties

2. Town Report dedication

G. Meeting Minutes

1. 22 November 2021

2. 29 November 2021

H. Payroll and AP Warrants

I   Other Proper Business

1.     Personnel discussion, Ex Session

J.  Adjournment

 

 

 

Dec 042021
 

DRAFT Minutes of the Special Meeting of the

TOWN OF BROOKFIELD SELECTBOARD

Town Clerk’s Office

November 29, 2021 at 6:30 p.m.

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Kate Threlkeld, and Betty Lord, Members; Tim Higgins, Road Foreman; Jon Jickling, Town Forester; Vicki Blanchard, Administrative Assistant to the Board; A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:30 p.m.

B. ADJUSTMENTS TO THE AGENDA: None

C: PUBLIC COMMENTS: Mr. Jon Jickling appeared before the Board to report that the emerald ash borer has been identified in Allis State Park. Mr. Jickling asked if an ad hoc committee should be formed to map out a process for public safety and public education. Mr. Benson suggested that Mr. Jickling should reach out to the State for help as well as contact local loggers to find out if there is a market for ash trees. Mr. Benson stated that proactive steps should be taken by removing ash trees while they have value instead of waiting for them to die before being taken down. Mr. Jickling was advised to contact the Public Safety Advisory Committee as well as the Conservation Commission. Mr. Laroque asked about the best time put up traps for EAB. Mr. Jickling said May and June were the best months. Mr. Jickling will keep the Board posted as to what is being done.

D: OPEN ROAD CREW POSITION: The Board interviewed three candidates separately for the vacant road crew member position. After discussion, the Board decided it will contact each of the candidates regarding offer(s) for the position.

E: Meeting Minutes – 8 November, 2021 – Mr. Benson made a motion to accept the minutes of November 8, 2021 as presented. Ms. Threlkeld seconded the motion which carried unanimously: 5-0-0.

F: OTHER BUSINESS – None

G: ADJOURNMENT —There being no further business Mr. Kimmel made a motion to adjourn. Mr. LaRocque seconded the motion and the meeting was adjourned at 8:45 p.m.: 5-0-0.