Selectboard Assistant

Sep 232022
 

Town of Brookfield Selectboard Meeting

September 26, 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Payroll and AP Warrants

E. Highway Report

F. New Business

G. Old Business

1. Quit Claim deeds for Old Stage Road

2. Repeater progress update

H. Meeting Minutes

1. September 12, 2022

I Other Proper Business

1. Doug and Kasey Pixley letter
2 Public Safety Committee report
3. EMB-2021-BR-007-0010 – Brookfield Halfway Brook Culvert Project Scoping
4. Webpage upgrade
J. Status Report

1. PACIF Risk Management report – where work stands

2. VT Dept of Environmental Conservation – Apply for authorization upon reissuance of the MRGP 10/1/22

K. Adjournment

 

 

 

Sep 142022
 

Town of Brookfield Selectboard Meeting

September 12, 2022

6:30 PM

Town Office

DRAFT MINUTES

Present: John Benson Chair; Betty Lord, Stuart Edson, Keith Sprague, Curtis Koren, members; Vicki Blanchard Administrative Assistant, Teresa Godfrey Town Clerk; Amy Ingrassia Assistant Treasurer; Doug & Kasey Pixley, Mike Fiorillo, Ted Elsey.

A. Call To Order – Mr. Benson called the Selectboard meeting to order at 6:35 pm

B. Adjustments to Agenda – Add Mike Fiorillo under public comments

C. Public Comments

1. Property line confusion – Doug and Kasey Pixley – Mr. Pixley would like to clean up his property and is running into a problem with his neighbor regarding property boundary lines. Mr. Benson said settling boundary disputes are not the work of the Selectboard, so he recommended that they contact American Survey Company to come and survey the Pixley’s property to prove where the boundary lines actually are. The Board will also provide a letter regarding the old road on the Pixley property.

2. Mike Fiorillo reported that on Cemetery Hill Street back in July a person was reported to living on a piece of property that he owned but there was no septic or running water. Mr. Fiorillo sent this person a couple of letters but with no response decided to call Dan Mason to investigate the situation. Apparently, there is no septic permit in place and now there are children living there also. At present, the State is investigating the property.

He also reported on a property on Route 14 where the owner is now renting out a place on the property which is not legal because this is like a business deal. Mr. Fiorillo will send a letter to try and get this resolved.

3. Ted Elsey reported that several people have come to him wondering why the Floating Bridge in the winter has to have cement Jersey barriers that are large enough to go across the walkways so that people walking or using a wheelchair can not walk across. The Board will contact the State District in charge and see if this can be changed or not.

D. Payroll and AP Warrants – Ms. Lord made a motion to approve the three AP Warrants as presented with the first dated 9/1/2022 with a total of $165.00 being made to Village of Essex Junction Clerk 2022 Fall in the amount of $165.00. The second dated 9/1/2022 with a total of $153,872.75 being made to Tenco New England, Inc. in the amount of $87,679.00 for the new truck. The third dated 9/10/2022 with a total of $44,592.79 with the largest being paid to WB Rogers in the amount of $15,407.00 for crushed stone, Mr. Edson seconded the motion which carried unanimously 5-0-0.

E. Highway Report – Mr. Sprague reported that Mr. Higgins will be on vacation starting September 19, for a week and a half. Work on Eagle Peak is going well and should be done this week. Mr. Gilman is working on a few other jobs in town also. The results from Mr. Haggett’s gravel pit have been received and Mr. Benson is waiting to see the results. The road crew will be getting new wood planks to fix the Parker Road bridge. The Beaver problem on Twin Pond Road is being addressed. Putting new signs up in Town was also discussed.

F. New Business

1. Set the tax rate – Ms. Godfrey submitted two Options to the board regarding the 2022 – 2023 tax rate and one included the BCA which was different by $5,000. The Board went with Option 1 because it will keep the taxes being paid very close to last year’s taxes. Mr. Edson made a motion to accept the Option 1 Brookfield Tax Rate and Mr. Sprague seconded the motion which carried unanimously 5-0-0.

2. Generator funding – This subject will be discussed at the next meeting.

G. Old Business

1. Hippo Park – Ms. Lord reported that she received a letter from Bob Hannum who had cleaned and repaired the hippos in Hippo Park. Mr. Hannum stated that he enjoyed working on the hippos and he will be giving his services pro bono which will include an annual cleaning each year in the future. Ms. Lord prepared a thank you note which was signed by all Board members. Ms. Lord also said she had heard that there were a couple of larger dogs living on the opposite side of the pond that knocked a lady down recently requiring a hospital visit and the use of crutches for some time. These same dogs last year had bit someone, so she wanted to advise the residents in town to be cautious when in the area around the pond.

2. Heat Pump – Providing all the parts for the Heat Pump arrive it should be installed on September 17, 2022.

3. Network – Mr. Edson has received one quote to redo the website and is waiting for a second to come in.

4. TH 45 quit claim deed – Mr. Edson has been working with Mr. Monte, the Town attorney regarding the Old Post Road to get the Quit Claim Deed completed. There are a few addresses that need to be verified and then everything should be able to mailed out.

H. Meeting Minutes – Ms. Lord made a motion to accept the August 22, 2022 minutes as presented; Ms. Koren seconded the motion which was carried unanimously 5-0-0.

I. Other Proper Business

1. Sign Public Assemblage Permit – Mr. Benson made a motion to accept the Public Assemblage Permit for a private party on September 24, 2022 and Ms. Lord seconded the motion which was carried unanimously 5-0-0.

2. Items from Public Safety Committee – Mr. Edson reported that the Public Safety Committee would like to see some progress in putting up signs in Town, so no one gets hurt. They are not asking for them to be done all at once but to at least set a schedule for installing them. Mr. Edson will be the liaison between the Public Safety Committee and the Selectboard.

3. Mr. Benson reported that he spoke with Bob Conniff regarding the roof on the Town Clerk’s Office, and since fall is here it would not be a good time to paint the roof but he is committed to getting it done July 1, 2023.

4. Mr. Benson reported that there have been some commits regarding the Town Garage which cannot be replaced at the present time due to costs, but the shed which is being proposed is the specs that were posted on the web.

J. Adjournment – Ms. Lord made a motion to adjourn at 8:45 pm., Mr. Edson seconded the motion, and there being no further business to come before the Board the meeting was unanimously adjourned.

Sep 132022
 

Full Time Brookfield Road Crew Position:

The Town of Brookfield is seeking qualified applicants for full time and part time Road Crew members.

The ideal applicant with a valid driver’s license will have the following opportunities:

Have a CDL or willingness to get a CDL
Experience using and maintaining heavy equipment, or willingness and desire to learn
A flexible schedule in the winter to accommodate weather and road conditions but allows for three-day weekends during the summer months!
A $500 bonus at signing, $500 bonus at three months, and $500 bonus at six months depending on performance
Excellent pay and full benefits
Work with new and well-maintained equipment in a positive small-town environment
Interested applicants should submit their resume complete with references and letter of interest to: Admin@brookfieldvt.org or stop by the Brookfield Town Clerk’s office at 40 Ralph Road Tuesday-Thursday from 8:30 am-4:30 pm. Any questions contact Selectman Keith Sprague at (802) 276-3460.

 

Sep 102022
 

Town of Brookfield Selectboard Meeting

September 12, 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

1. Property line confusion – Doug and Kasey Pixley

D. Payroll and AP Warrants

E. Highway Report

F. New Business

1. Set the tax rate

2. Generator funding

G. Old Business

1. Hippo Park, Dog report

2. Heat Pump

3. Network

4. TH 45 quit claim deed

H. Meeting Minutes

1. August 22, 2022

I Other Proper Business

1. Sign Public Assemblage Permit

2. Items from Public Safety Committee

J. Adjournment

Sep 102022
 

Town of Brookfield Selectboard Meeting

September 12, 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

1. Property line confusion – Doug and Kasey Pixley

D. Payroll and AP Warrants

E. Highway Report

F. New Business

1. Set the tax rate

2. Generator funding

G. Old Business

1. Hippo Park, Dog report

2. Heat Pump

H. Meeting Minutes

1. August 22, 2022

I Other Proper Business

1. Sign Public Assemblage Permit

2. Items from Public Safety Committee

J. Adjournment

Sep 012022
 

Full Time Brookfield Road Crew Position:

The Town of Brookfield is seeking qualified applicants for full time and part time Road Crew members.

The ideal applicant with a valid driver’s license will have the following opportunities:

Have a CDL or willingness to get a CDL
Experience using and maintaining heavy equipment, or willingness and desire to learn
A flexible schedule in the winter to accommodate weather and road conditions but allows for three-day weekends during the summer months!
A $500 bonus at signing, $500 bonus at three months, and $500 bonus at six months depending on performance
Excellent pay and full benefits
Work with new and well-maintained equipment in a positive small-town environment
Interested applicants should submit their resume complete with references and letter of interest to: Admin@brookfieldvt.org or stop by the Brookfield Town Clerk’s office at 40 Ralph Road Tuesday-Thursday from 8:30 am-4:30 pm.

 

Aug 252022
 

Town of Brookfield Selectboard Meeting

August 22, 2022

6:30 PM

Town Office

DRAFT Minutes

Present: John Benson Chair; Betty Lord, Stuart Edson, Keith Sprague, Curtis Koren, members; Vicki Blanchard, Administrative Assistant; Phyllis Humez, Eugene Thornburn, Zyla Nuite.

A. Call To Order – Mr. Benson called the Selectboard meeting to order at 6:30 pm

B. Adjustments to Agenda – Move up from New Business BCA appointment of two new listers.

1. Mr. Edson made a motion to elect the following two listers: Zyla Nuite and Tom Garbatelli. Mr. Benson made an Amendment to appoint them as trainees for the next six months, Ms. Lord seconded the motion and it was carried unanimously 5-0-0

C. Public Comments

1. Eugene Thornburn – Parker Road Bridge. Mr. Thornburn owns a camp on Parker Road which needs to be worked on which requires heavy equipment to be brought in for the job which is heavier than 3 tons. Since the bridge is posted as 3 tons and is in need of repair the Town is going to apply for a FEMA grant to replace the bridge. This is a job that will take 2 years to complete. Mr. Benson made a motion to have Mr. Sprague and Mr. Higgins to come back to the board with a plan to fix the wood portion of the Parker Road Bridge, Mr. Edson seconded the motion and it was carried unanimously 5-0-0.

D. Payroll and AP Warrants – none due to COVID

E. Highway Report – Mr. Sprague reported that the road crew hauled approximately 300 yards of stone from WB Rogers back to the garage for use in mud season. On Tuesday and Wednesday they hauled crushed gravel up onto Halfway Brook Road and it was then graded. On Thursday they did some equipment maintenance in the shop. This Tuesday they will start on the grant work for Eagle Peak Road. On Monday they spent the day cleaning up brush trees on East Hill Road and cleaning out culverts on Woods Road. They plan to work on ditching projects until completed and then move to Old Post Road followed by McKeage Road.

F. New Business – See above

G. Old Business

1. Network Server – Mr. Edson said he received an estimate for work on the operating system which would take roughly 10 to 20 hours and the cost would be $3,300
not including anti spyware. Mr. Benson made a motion to authorize moving forward with updating the operating system, not to exceed $3,500, Mr. Edson seconded the motion and it was carried unanimously 5-0-0

2. Heat Pump – Mr. Benson is going to contact Efficiency Vermont to make sure the unit that was bid on will be covered through them before making a final decision.

H. Meeting Minutes

1. July 25, 2022 – Mr. Sprague made a motion to accept the July 25, 2022 minutes ; Ms. Koren seconded the motion which carried unanimously 4-0-0. Mr. Edson did not vote as he was absent from the meeting. Mr. Benson made a motion to aprrove the minutes as corrected and Mr. Sprague seconded the motion which was carried unanimously 4-0-1

2. August 8, 2022 – Ms. Lord made a motion to accept the August 8, 2022 minutes as presented; Mr. Edson seconded the motion which carried unanimously 5-0-0

I. Other Proper Business
1. Sign Bear Hill Grant – Mr. Benson signed the grant and it will now be
submitted to the State of Vermont.

2. Hippo Park – Ms. Lord reported that the Hippo has been repaired and cleaned.
3. Ms. Lord reported she signed the contract with Keith Johnson from Benedini and that drilling should start this week at the town garage.
4. Art on the Farm August 27, 2022 – Mr. Sprague made a motion to have the Board approve the liquor license, Mr. Edson seconded the motion which carried unanimouly 5-0-0
5. Mr. Edson recommending networking with town people to try and generate interest in different positions such as listers, zoning or town clerk. He thought bringing more of the younger members of town together to learn about how and why things are done would be useful.
6. The Town Garage plans will be posted on the website soon.
7. Mr. Benson asked Mr. Edson to check with the Town Attorney regarding Old Post Road.
8. Mr. Benson suggested that at the next town meeting it would be good to have a discussion on years of service having 3 people on a 3 year term and 2 people on a 2 year term.

J. Adjournment – Mr. Benson made a motion to adjourn at 8:16 pm., Mr. Edson seconded the motion, and there being no further business to come before the Board the meeting was unanimously adjourned.

Aug 252022
 

BROOKFIELD TOWN GARAGE BUILDING

June 2022 General Specification

  1. General – Building, components and workmanship shall meet standard practices for Municipal Construction and comply with applicable Codes and Standards including but not limited to the International Building Code, the National Electric Code, Life Safety Code, NFPA, ADA, State Plumbing Code, State Energy Code, etc.
    2. Windows – 4 required. Windows shall be approximately 3’-4” wide by 4’-6” high. Double Hung, wood with exterior covered in vinyl or metal cladding, fully weather-stripped, locking. Seal windows into rough opening with spray foam to create a weather/air tight seal. Case interior with pine or poplar. Acceptable manufacturers: Marvin, Pella, or Anderson. Rear window to be egress windows. See energy standards below.
    3. Doors – 2 required. Doors shall be 3’-0” by 6’-8”, out swinging, fiberglass, fully insulated and
    weather-stripped with pre-manufactured casing, aluminum threshold, non-removable pin hinges, 22” by 36” tempered insulated glass panel, primed and painted white. Lock set to lever handle, key operated exterior and always free inside. Deadbolt to be key operated exterior and thumb latch interior. All four locks to be Commercial grade and keyed the same. Six (6) sets of keys to be provided. Seal door frame into rough opening with spray foam to create a weather/air tight seal. Trim interior with pine or poplar. Paint to match door. Provide illuminated EXIT signs over interior od doors. See energy standard below.

4. Paints and stains shall be Commercial grade suitable for the intended purpose. Sherwin-Williams is an acceptable product or approved equal. Colors shall match the existing Garage Building. Two coats, exterior and interior are required.
5. Heating System – A heating system shall be sized to meet the load requirements of the building. Heating unit(s) and/or duct work to be installed to distribute the heat throughout the building. The heating units shall be LP units. Contractor to coordinate the instillation of an underground LP storage tank/service with the Road Foreman and Gillespie Fuels & Propane, Inc. (802-485- 3766), our fuel supplier. Thermostat(s) to be located in a conveniently accessible location. See energy standards below.
6. Lighting – All lighting shall be LED and of Commercial grade. Lighting similar to that in the existing Garage shall be installed to achieve a uniform lighting level throughout the interior of the building. A motion-activated down-shielded LED light shall be installed on the exterior above each of the two passage doors. An individually internal switch activated down-shield exterior LED flood light shall be installed above each garage door and a down shielded LED flood light shall be installed just under the eve on both sides of the building near the front corners of the building. Interior lights shall be activated by switches (one for each row on lights) on the inside wall next to both passage doors. The floodlights shall also be activated from these locations. See energy standards below.
7. Electrical – Install a 150 amp, 120/240 service to the building. Coordinate the service with Green Mountain Power. Following the meter, on the exterior of the building, install a lockable manual disconnect switch and a 40 amp plug which will allow a portable generator to be connected and provide temporary power in the event of a power outage. Panel – 150-amp main breaker,
minimum 24 breaker. Provide required 15- and 20-amp breakers for lighting, outlets, door operators, etc. Provide one 240-amp outlet and breaker on wall below the electrical panel and as required for the well pump. Provide outlets per code around the perimeter (20 amp) of the interior (maximum spacing 15 feet). Note: on the east wall install outlets at 50 inches above finish floor to allow for future work bench (minimum of three 20-amp outlet circuits on this wall to permit multiple tool operations). Double up outlets (two duplex outlets per box). Provide one watertight outlet next to each passage door and one in the center of the wall between the two overhead doors on the exterior (total of three exterior duplex outlets). See energy standards below.

8. Overhead Doors – 2 required. Doors shall be 14 ft by 14 ft, with interior and exterior metal skin, fully insulated and weather-stripped, electrically operated (locate operators on interior wall between the doors at approximately 4 ft above finished floor), one row of windows at approximately eye level. Doors shall be similar to those on the existing Garage, Acceptable manufacturer – Overhead Door Company or approved equivalent. See energy standards below.
9. Plumbing – Install a water line connection from the existing shallow well to the new Garage. One exterior (between the two overhead doors) and three interior hose bibs evenly spaced apart within the garage are required.
10. Floor drains – 2 required. Heavy Duty with cast iron grate approximately 12-inches square. Acceptable manufacturer, Josam, Zurn or approved equal. Connect floor drains to a new 1,000 gal. H20 buried storage tank as shown on the site plan. Provide H20 access ring and manhole cover to grade. Install 3-inch pipe connection at end of tank to facilitate pump out.
11. Ceiling Fans – 2 required. Provide/install two ceiling fans equal to the fans in the existing Garage. Controller shall be located on the inside wall next to the passage door.
12. Trusses – Shall be designed to carry dead load and the snow load (min 60 lbs./sf) per the International Building Code for this area. The Trusses shall also be designed to carry the weight of the lighting, heating system, fans, etc. that are to be suspended from the ceiling. Adequate blocking/bracing shall be provided to support these items.
13. Rough Cut – Shall be pine or spruce, seasoned material, sawn a minimum of 8 months prior to installing.
14. Gable Vent – one at each gable is required to provide adequate attic space ventilation. Vents shall be louvered with internal insect screen. Continuous ridge vent can be used in lieu of gable vents provided proper detailing can be accomplished to provide the calculated net free area and minimal moisture infiltration.
15. Soffit Vents – Continuous along each eave. Prefinished aluminum.
16. Ventilation – The net free ventilating area shall not be less than 1 sq. ft. net free area for every 150 sq. ft. attic area. 40%-50% should be at the gable vents. 50%-60% should be at the soffit vents.
17. Smoke and CO Detectors – Install a minimum of three hard-wired smoke detectors evenly spaced per NFPA code in the building. Install a hard-wired CO detector per Code in the area of the heating unit(s).
18. Existing Utilities – Contractor is responsible for determining or verifying the location of all onsite utilities that may be impacted by the work. Any damage doe to existing utilities as a result of
the Contractor’s work, shall be repaired to pre-project conditions at no cost to the Town.

ENERGY EFFICENCY STANDARDS

The building and systems shall comply with the 2020 Vermont Energy Commercial Building Energy Standards (httpsi//codes.iccsafe.org/content/VTCES2020P1/preface) and the following minimum standards:

1. Envelope:
Exterior insulation walls – R35 (5.5 rockwool (R23) + 2 1/2-inch continuous R12 Zip System sheathing)

Ceiling – R66 (5.5 inches rockwool (R23) + 15 inches cellulose (R43 Settled) Slab – R10 (2-inches blue board continuous under slab)

2. Windows and exterior passage doors: Per the Energy Standard
3. Overhead Doors – R10
4. Foundation Wall – R20 (4-inches blue board). Not full height of wall. See plans for extent of coverage.
5. Air leakage
Contractor shall retain the services of a certified, independent, testing firm to complete the air leakage testing on the structure. Copies of the certified test results shall be provided to the Town upon successful completion. All costs, including the costs for retesting if required due to failure to meet the required standards, shall be the sole responsibility of the Contractor.

Blower Door Test – 0.30 cfm/SF @ 75 PA

6. Lighting – All lighting shall be high efficient LED lighting.
Lighting shall meet Section C405 and Section C406.3.1 or C406.3.2 of the Vermont Energy Standard (see section attached). The Contractor shall provide the Town with a copy of the calculations demonstrating compliance prior to installing the lighting and the estimated lighting levels within the building along with the industry recommended lighting standard for garage occupancy.

7. Mechanical –
Building Mechanical Systems shall meet Section C403 and Section C406.2 of the Vermont Energy Standard.

____________________________________________________________________

STATE PERMIT

VERMONT DEPARTMENT OF PUBLIC SAFETY o

DIVISION OF FIRE SAFETY �.
Office of the State Fire Marshal. State Fire Academv and State Haz-Mat Team VERMONT

www.firesafety.vermont.gov

CONSTRUCTION PERMIT LETTER

Project Information
Site Number 105988
Project Number 477704
Permit Number 2050546
Project Name: New Building
Building Name: Town Garage Building

Applicant Company:Town of Brookfield

Building Address: 866 VT Route 65, Brookfield, VT 05036

Applicant Name: John Benson PO Box 463 Brookfield, VT 05036

Project Summary
Demolition and removal of a 44 ft by 30 three side shed and the construction of a 46 ft by 46 ft heated garage building for the storage of Town equipment. Note, the adjacent Town Garage, which will remain unchanged, houses the office and bathroom. The new Garage building will be an open space with no full time occupancy.

Building Classification
Basement: N/A      Stories above Grade Plane#: 1         Mezzanine: N/A

SF of Largest Story: 2,116     Total Building Area:  2116

Construction Type: VB – V(000) Unprotected Wood frame   Risk Category (Structural):  II

Occupancy Type: B-S

Fire Protection Systems
Sprinkler System * * No

Stand Pipe * * No

Fire Alarm System* * No

Single Station Smoke Alarms Yes    Single Station CO Alarms:   Yes
Commercial Kitchen Hood * *  No

Clean Agent System * *  No

Other* *

Project Contacts
Regional Office: Waterbury   802-479-4434   45 State Dr. – Waterbury, VT 05671
Plans Reviewer: Ryan Aremburg 802-479-7577 Ryan.aremburg@vermont.gov

Field Inspector, Maurice VanDemark II   802-585-6474  Maurice.Vandemark@vermont.gov
Electrical Inspector: NA                                NA                     NA
Plumbing Inspector: John Hammer   802-249-0271   John.Hammer@vermont.gov

Building Owner: Town of Brookfield
Project Contractor: TBD
Design Professional: Town of Brookfield
Fire Dept:
It is the responsibility of the applicant to contact the above inspectors to set up a schedule of inspections at the start of the project. Final inspections shall be conducted by all trades prior to use or occupancy

Site Number 105988      Project Number 477704           Permit Number 2050546
Project Name: New Building

Conditions

The application and submittals for the above referenced project have been reviewed, and the permit is APPROVED. This approval applies only to the information listed on the drawings and specifications that have been submitted, and does not apply to any violations found on site during the course of field inspections. The project may proceed provided the work is done in compliance with the 2015 Vermont Fire and Building Safety Code, the plans and specifications submitted to this office, and the following conditions:

1. The 2015 NFPA 1 Fire code, the 2015 NFPA 101 Life safety code, and the 2015 ICC International Building Code will apply to this project as amended by the 2015 Vermont Fire and Building Safety Code

2. Note: Wayne Dunlap is covering for Kevin Cyr as the electrical inspector. If needed, reach out to Wayne by email at wayne.dunlap@vermont.gov.
3. Enclosed with this construction permit approval letter is a “Final Construction Valuation Form”. This form must be filled out including all change orders, and submitted to the Division of Fire Safety regional office prior to the approval for occupancy of your building or project.
4. The building must meet or exceed the accessibility standards for new construction and the alterations incorporated in 28 CFR Part 35 and 36, The 2010 ADA Standard for Accessible Design, as amended in 20 VSA chapter 174 and the Vermont Access Rules.
5. The 2020 Vermont Electrical Safety Rules apply to this project. An electrical work notice shall be obtained and all work inspected for all projects. All work shall be done by a Vermont Master Electrician with the exception of 1 & 2 family dwellings.
6. A technician who is appropriately certified and recognized by this department, as a “technically qualified person”, must perform all installation, service and maintenance work on Fuel Burning Appliances. (NFPA 1, 1.13.1(4))

7. Structures undergoing construction, alteration, or demolition operations, including those in underground locations, shall comply NFPA 1 Chapter 16, and NFPA 241, Standard for Safeguarding Construction, Alteration, and Demolition Operations (NFPA 1-16.1.1)

The enclosed Construction permit poster shall be posted at the building site in a conspicuous location open to public view. This permit does not include any of the additional required permits as listed above, such as plumbing, electrical, etc., which are required to be submitted by the respective trades. It is the responsibility of the permit applicant to see that all subcontractors have their respective work notices.

This letter has been sent to the applicant only. It is the responsibility of the applicant to ensure that a copy of this letter is distributed to all applicable parties, as well as ensure that a copy be available at the job site at all times

In addition to periodic inspections, final inspections shall be performed by all pertinent field inspectors prior to occupying, or reoccupying any building, or portion of any building, or use of any fixed equipment affected by the work permitted above. Examples of required inspections are: State Electrical Inspector, State Plumbing Inspector, and the Assistant State Fire Marshal. It is the applicant’s responsibility to coordinate these inspections with the respective trades. Appointments with the appropriate inspectors listed on page one of this letter, must be made within fifteen (15) days prior to the completion of the project. At the time of the final inspection and prior to the issuance of a certificate of occupancy, the field inspector will verify that the proper permits and work notices have been obtained.

This permit does not satisfy the requirements of local municipalities. You must contact local authorities to determine those requirements. Any change to the project, such as change orders or addendums, must be submitted to this department for approval. This permit expires after twelve (12) months unless commencement of the project has begun and remained continuous.

If you have any questions or if I can be of further assistance, please contact me at 802-479-7577

Ryan Aremburg -Assistant State Fire Marshal 7/27/2022

VERMONT DEPARTMENT OF PUBLIC SAFETY . 0

DIVISION OF FIRE SAFETY �,.
Office of the State Fire Marshal. State Fire Academv and State Haz-Mat Team VERMONT

www.firesafety.vermont.gov

CONSTRUCTION PERMIT

BUILDING NAME Town Garage Building

ADDRESS  866 VT Route 65  Brookfield, VT 05036

PROJECT TYPE   New Building

SITE# 105988   PROJECT# 477704    PERMIT# 2050546

DATE ISSUED
July 27, 2022

ISSUED BY
Ryan Aremburg Assistant State Fire Marshal

Reference the permit review letter for any conditions

This permit poster shall be posted at the building site in a conspicuous location open to public view.

In addition to this poster, a copy of the permit review letter shall be available on site at all times

Any questions regarding this permit shall be directed to:

The Division of Fire Safety Waterbury Regional office, 802-479-4434 45 State Dr. – Waterbury, VT 05671

___________________________________________________________________________

TOWN OF BROOKFIELD, VT

TOWN GARAGE
REQUEST FOR PROPOSALS

August 18, 2022

The Town of Brookfield is requesting proposal to construct a 46-foot by 46-foot garage on the existing Town Garage property located at 866 VT Route 65 in the Town, Brookfield, VT.

BACKGROUND

The current Town Garage was constructed in the early 1970s. The approximately 40-foot by 50-foot existing structure is not sufficiently large enough to house the Towns equipment. The Town maintains two Tandum Dump trucks, a Dump truck, a 1 Ton truck, a Loader, backhoe and a Grader. Currently, the Grade, backhoe and the 1 Ton are housed in a three sided shed adjacent to the Garage. The Three dump trucks and Loader are housed in the heated Garage however there is insufficient space to store the trucks in the Garage with their plows on. Thus, each time it snows, the trucks are driven outside where the plows have to be installed before plowing can begin.

As the majority of the equipment is diesel and equipped with newer emissions equipment, they must be maintained within a heated space for reliable starting/operation during the winter. It is the intent of this project to provide sufficient interior heated space to house all the essential winter maintenance equipment.

The project is to replace the three-sided existing shed on the Town Garage site with a new 46 ft by 46 ft heated garage to accommodate the winter maintenance equipment that does not fit in the existing Town Garage Building. This structure will be exclusively a garage. The operation amenities (office, break room and bathroom) are housed in the existing Town Garage and will remain unchanged.

Proposal

1.  Proposals shall be received in the Brookfield Town Office, 40 Ralph Road, PO Box 463, Brookfield, VT 05036, on or before the close of business October 21, 2022, in a sealed envelope clearly marked “Town Garage Building Proposal” on the outside of the envelope.
2. Questions may be submitted by email or writing to the Town Administrative Assistant provided they are received no later than 3:00 p.m. on September 16, 2022. The Administrative Assistant email address is admin@brookfieldvt.org, or mail to Town Office. To receive a copy of any
Addenda, the Contractor must provide the name of the project along with the Contractor’s contact information to the Administrative Assistant on or before the September 16, 2022. Contractors are encouraged to check with the Administrative Assistant a week before the Bids are due to be sure they have any and all Addenda. The Town is not responsible for failure on the part of a Contractor to receive any and all Addenda or for accounting for such within their Bid.

3. The cost shall include all labor, materials, equipment and appurtenances necessary to fully complete the work as required.
4. The Contractor, if awarded the contract, shall provide proof of insurance which covers both the workers and work being performed under this contract.
5. The Contractor is solely responsible for all work performed under this contract and shall assume full liability for any impacts resulting from the work.
6. The Town reserves the right to reject, or negotiate terms regarding any or all proposal(s). Selection will be made on which proposal the Town deems best serves the interests of the Town.
7. Contractors shall submit three references of similar work, including contact information, with the Bid.
8. All work on this contract shall be coordinated with the Town Road Foreman such that it does not interfere with the Road Crew operations during the period of construction.
9. Work shall not begin until a signed Contract is in place and shall be completed and the building fully finished and ready for occupancy no later than December 1, 2023.
10. Contractor is responsible for providing and maintaining on-site sanitary (porta-john) and potable water for their workers over the duration of the project. Use of the Town Garage facilities is not an option.
11. Damage to existing facilities/grounds as a result of the Contractor’s work shall be repaired to pre-project conditions to the satisfaction of the Town. Photos of the area shall be taken before commencement of the work and provided to the Town on a USB thumb drive in PDF format.
12. The Contractor may propose alternatives to the plans provided including but not limited to a different building type (pole barn, pre-engineered steel, etc.). Proposed alternative foundation, floor slab and or steel structure plans shall be sealed by a Structural Professional Engineer registered in the State of Vermont.
13. Contractor shall coordinate the installation of electrical service to the new building with Green Mountain Power (GMP). All costs, including those of GMP shall be accounted for in the Contractors Bid price.
14. Contractor shall coordinate the installation of an underground LP tank for the buildings heating system with the Road Foreman and Gillespie Fuels & Propane, Inc. of Northfield, VT, the fuel supplier for the Town. Costs associated with this shall be included in the Contractors bid price.
15. Payment will be made on a monthly bases, based on the percentage of work completed as agreed upon between the Contractor and the Town, minus 10% which will be withheld until the job is completed and accepted by the Town. Once the percentage is agreed upon, the Town will make payment within 30 days.
16. Monthly job meetings will be held between the Contractor and the Town, to review the progress of the work, pay requisitions, quality of the work, Change Orders (if applicable), etc.
17. Subcontractors – The Prime Contractor, upon award of the project, shall sign agreements with each of their Subcontractors. The Agreements shall clearly state that the Prime is responsible for paying the Sub and that the Town is not responsible for any claims by the Subcontractors.
18. Bids shall be valid for a period on three months.
19. The Town has secured both the Local approval and the State Division of Fire Safety Approval (attached) for the project. Contractor shall be responsible for obtaining approvals for proposed modifications (item 12 above) and for compliance with permit conditions.

Bid Package

To be considered complete, the Contractor’s Bid package shall include:

1. The Completed Bid Form
2. A statement acknowledging each of the Addendum issued to the original RFP.
3. The Name, description of the project and contact information for the three references.
4. A detailed description of any proposed variation, substitutions, or alterations including different building construction type, to the plans/general specifications and the associated costs.
5. Estimated time line for construction including any proposed winter shutdown period.
6. List of Subcontractors

Town of Brookfield, VT

TOWN GARAGE

BID FORM

Contractor ____________________________________________________

Address ______________________________________________________

Phone Number _____________________  email _______________________

Date: ______________________

Bid prices shall be presented in both written and numerical format.

1. Construction of a 46 ft by 46 ft Town Garage including all Labor, Materials and Equipment as described herein, the Not to Exceed price of ___________________dollars and ______________

cents, $________________.

2. Bid Alternate A. In place of the exterior wood siding, trim and exterior stain, use prefinished metal siding and trim. Siding to be corrugated vertical siding, commercial grade with a 20-year finish. Colors to match the existing garage. The cost difference (specify if increase, or decrease) of _________________dollars and  ____________________cents, $ _________________________

______________________________________________________________________

Plan sheets

Aug 192022
 

Town of Brookfield Selectboard Meeting

August 22, 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

1. Eugene Thorburn – Parker Road Bridge discussion

D. Payroll and AP Warrants

E. Highway Report

F. New Business

1. BCA – appoint two new listers

G. Old Business

1. Network server

2. Heat Pump

H. Meeting Minutes

1. July 25, 2022

2. August 8, 2022

I Other Proper Business

1. Sign Bear Hill Grant

J. Adjournment

Aug 172022
 

Please be advised that next week on August 22 through August 25, 2022 Eagle Peak Road also the section of Eagle Peak from Small Road to the West Brookfield Village will be closed to thru traffic during working hours of 7:00 am thru 3:30 pm. We are sorry for any inconvenience.