Selectboard Assistant

Nov 252021
 

DRAFT MINUTES of the BROOKFIELD SELECTBOARD MEETING
November 22, 2021
Held at the Office of the Town Clerk
6:30 P.M.
THOSE PRESENT: John Benson, Chair; Dennis LaRocque, Kate Threlkeld, and Betty Lord, Members; Amy Ingrassia, Assistant Town Clerk; Tim Higgins, Road Foreman; Vicki Blanchard, Administrative Assistant to the Board.

A. CALL TO ORDER: Mr. Benson called the meeting to order at 6:34 p.m.

B. ADJUSTMENTS TO THE AGENDA – FEMA: Grant moved to Highway Report.

C. PUBLIC COMMENTS – None

D. HIGHWAY REPORT
1. Weight limit signs for Rte12 & Northfield Road – Mr. Higgins reported the weight limit sign is up for Route 12 and Northfield Road and a new sign is being prepared for the Witts Bridge Road. Ms. Blanchard will contact VTrans as to what the weight limit and posted sign should be for Parker Road.
2. Mr. Higgins will make a note to contact the property owners and VT ANR river management in the spring regarding the West Brookfield washout.
Mr. Benson indicated that he had the report from DuBois and King regarding the review of five bridges in Town. Four of the bridges are reported to be in good shape with the bridge on Parker Road requiring some maintenance. He said there is still $1,500 in the budget set aside for the inspection of
the five bridges. The Board agreed to ask DuBois and King to prepare an estimate for the work on Parker Road, said estimate not to exceed $1,500.
Mr. Higgins reported the road crew had been busy filling pot holes, grading and getting equipment ready for winter.
CAT has given a February deadline for having the grader up and running. They are currently looking for a replacement grader to be used in the meantime. One truck is inspected and another will be inspected on Wednesday of this week. Chains for the equipment are due by next week.
The permit was issued for the proposed hydrant in Sunset lake on the East end of the Floating Bridge.
FEMA Grant – Halfway Brook Culvert – Mr. Benson reported he had gotten approval from Two Rivers Ottaquechee Regional Commission to proceed with an application for a grant from FEMA as our request for a grant from VTrans had not been approved. Our share of the design and construction of
the bridge will be $28,000.
A Special Meeting of the Board is called for next Monday, November 29, 2021 at 6:30 p.m. to meet with the applicants for the open position on the Road Crew.

E. NEW BUSINESS
1. GMEDC Calls for Regional Priority Project Information – TRORC contacted the Board to ascertain if the Town was in compliance with mutual fire coverage with Braintree and Randolph. Mr. Benson responded in the positive.

F. Old Business
1. Brookfield Cemeteries – Sexton Duties – The review was tabled until Mr. Kimmel is present to review the cemetery policy with the Board.
Mr. LaRocque reported that Mr. Paul Flint stopped by his house to ask Mr. LaRocque to thank the Board for the contribution made in Brenda Flint’s name to the Memorial Scholarship Fund at VTC.

G. Meeting Minutes: 08 November 2021 – The reading of the minutes was tabled until the Special Meeting on Monday, November 29.

H. Payroll and AP Warrants – Ms. Lord made a motion to accept the AP warrants as presented with a total of $11,063.98 and the highest payment being made to R. E. Tucker in the amount of $2,983.50.
Mr. Benson seconded and the motion was unanimously approved: 4-0-0 (Mr. Kimmel was not in
attendance).

I. Other Proper Business – Ms. Threlkeld said she had been contacted by a member of the Randolph Energy Committee who asked if Brookfield would be interested in supporting a Shared Energy Coordinator to work with the towns of Randolph, Braintree, and Bethel.  The Board is interested in learning what the costs would be for establishing the position of shared Energy Coordinator for the towns.
Ms. Threlkeld said that she had been contacted by a Brookfield resident about having two “Welcome to Brookfield” signs placed at appropriate places to greet visitors coming into Town. Ms. Threlkeld will ask Mr. Kevin Dunwoody if he would be interested in making the two signs and what the cost for the two would be.

J. Adjournment – There being no further business to come before the Board, Ms. Threlkeld moved to adjourn at 7:42 p.m. Mr. LaRocque seconded and the motion was carried unanimously: 4-0-0.

Nov 252021
 

Town of Brookfield
Special Selectboard Meeting
29 November 2021 at 6:30 PM
Town Office
AGENDA

 

A.     Call to Order

B.     Adjustments to Agenda

C.     Public Comments

D.    Road Crew Position interviews – Executive Session

E.     Meeting minutes – 8 November 2021

F.      Other Proper Business

G.    Adjournment

 

 

 

Nov 192021
 

Town of Brookfield Selectboard Meeting

22 November 2021

6:30 PM

Town Office

 

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1.  Weight limit signs for Rte12 & Northfield Road and Witts Bridge Road

2.  Washout in West Brookfield – Property owners and River management

E. New Business

1  GMEDC Calls for Regional Priority Project Information

F. Old Business

1. Brookfield Cemeteries – Sexton Duties

2. FEMA Grant – Halfway Brook Culvert

G. Meeting Minutes

1. 08 November 2021

H.   Payroll and AP Warrants

I.   Other Proper Business

J.  Adjournment

Nov 132021
 

MINUTES of the Board of Civil Authority Meeting

Held at the Town Clerk’s Office

November 8, 2021

Those present: John Benson, Jeff Kimmel, Dennis LaRocque, Kate Threlkeld and Betty Lord, Selectboard Members; Teresa Godfrey, Town Clerk; Amy Ingrassia, Assistant Town Clerk; Jack Zebora, Nina Gaby and Craig Smith.

A. Appointment of Chair and Call to Order – Mr. John Benson was appointed Chair of the meeting, and he called the meeting to order at 6:40 pm.

B. PUBLIC DISCUSSION – Legislative Apportionment Board proposed House of Representatives Legislative District Change – Discussion ensued regarding the proposed changes of legislative districts. The proposed district of which Brookfield would be a part includes Brookfield, Braintree, Roxbury, and a part of Randolph.

Mr. Jack Zebora stated that his concern with the suggested reapportionment of the legislative districts is that the town of Randolph had been split up and that it is his belief that a town should not be split into different legislative districts.

Mr. Benson stated that he believes the district should remain as it is with two legislative representatives for the five towns in the district. Brookfield, Braintree and Randolph especially, because they share the same school system, mental health and hospital services, policing services and other services.

It was the consensus of the Board of Civil Authority that the legislative districts should remain the same as they are at present.

C. ELECT A BCA FEEDBACK REPRESENTATIVE – Ms. Threlkeld and Ms. Lord were appointed to prepare the feedback report to be sent to the Legislative Apportionment Board.

D. ADJOURNMENT – There being no further business to come before the BCA, the meeting was adjourned at 6:50 pm.

Nov 132021
 

MINUTES of the Brookfield Selectboard Meeting
November 8, 2021
Held at the Town Clerk’s Office
Those Present: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Kate Threlkeld, and Betty Lord, Members; Vicki Blanchard, Administrative Assistant; Tim Higgins, Road Foreman; Amy Ingrassia, Assistant Town Clerk; Jack Zebora

A. CALL. TO ORDER – Following the meeting of the Board of Civil Authority, Mr. Benson called the Selectboard meeting to order at 6:51 p.m.

B. ADJUSTMENTS TO THE AGENDA – There being no objections, Item E1 was moved to the first order of business. Mrs. Nina Gaby and Mr. Craig Smith appeared before the Board to report the problem of a barking dog in their neighborhood. She stated that a letter had been sent to the owner and the Town Constable, Mr. Dan Mason, had visited the dog owner, all to no avail. Mr. Benson said that in order to act under the Dog Ordinance, Mrs. Gaby will need to have data of the times the dog is barking and present that data to the Board. Mrs. Gaby agreed to do so. Also the Constable will be asked to visit the neighbors in the area surrounding Mrs. Gaby’s property and report his findings.

C. PUBLIC COMMENTS – Mr. Jack Zebora stated that Weight Limit signs need to be installed at Route 12 and Northfield Road and on Witts Bridge Road. He also asked about a dry hydrant that has been made a part of his pond. Mr. Benson told him that no permit is required but that he should notify the Fire Department that the hydrant is in place in the event water from his pond is needed to fight a fire.

D. HIGHWAY REPORT
1. Personnel Review – Executive Session – Mr. Kimmel made a motion to go into Executive Session at 7:30 p.m. to discuss a personnel matter. Ms. Threlkeld seconded the motion which was passed unanimously: 5-0-0.
After the discussion, Mr. Kimmel made a motion to come out of Executive Session at 8:02 p.m. Ms. Threlkeld seconded the motion which was unanimously approved: 5-0-0.
2. Twin Pond Grant – Mr. Benson made a motion to sign all the close out documents for the Twin Pond grant. Mr. Kimmel seconded and the motion was carried unanimously: 5-0-0.

Mr. Higgins reported the work on the washouts in West Brookfield has been repaired. However, there is further work that needs to be done. Mr. Higgins will find out who the property owners are as well as the person who handles the river management for that part of the river to discuss what needs to be done.

Mr. Higgins said that all repairs from the July storm are now done. He also reported on the status of electrical systems at the Town Garage.
Mr. Benson said that he had met with a representative from VTrans with respect to the contract with the State for the care of VT Rt 65. The standard vendor contract can be renewed for another year with an update of labor costs and vehicle use.
Mr. Higgins reported that the five bridges not covered by VTrans had been inspected and significant work needs to be done in repairing the Parker Road Bridge.
Mr. Higgins also reported that all the road equipment is ready for winter.

E. NEW BUSINESS
1. Nina Gaby and Craig Smith – Barking Dog Ordinance – See above
2. FEMA BRIC – Scoping Study Re: Halfway Brook Culvert Design – Mr. Benson will call Rita Seto at Two Rivers-Outtauquechee Regional Commission to discuss applying for a grant through FEMA for the design of the Halfway Brook culvert.
Mr. Benson reported that a notice had been received from TRORC for annual dues in the amount of $966.00 at a per capita cost of $1.58.

F. OLD BUSINESS
1. Brookfield Cemeteries – Sexton Duties – This item was tabled until next meeting due to the time spent on the meeting of the BCA.
2. Gift for Brenda Flint’s Scholarship Fund – The Board unanimously agreed to send $250 from the Miscellaneous line item in the budget to the Brenda Churchill Memorial Scholarship Fund at Vermont Technical College.
3. Retirement Plan – Retire Well Vermont. This item was tabled until the Administrative Assistant can poll the employees on the payroll of the Town to see if there is any interest in signing up for the plan.
4. Truck Loan – Mr. Benson will complete the Federal tax forms to show that none of the money borrowed for the new truck will be used for taxes as the Town is exempt.
5. Review IT Security – A special meeting of the Board has been set for December 6th at 6:30 p.m. to review IT security. The appropriate people will be notified of the meeting.

G. MEETING MINUTES
1. 25 October 2021 – Mr. LaRocque pointed out that “Haggett” was misspelled in the minutes. Mr. Kimmel made a motion to accept the minutes as modified. Mr. LaRocque seconded and the motion was carried unanimously. 5-0-0.

H. PAYROLL and AP WARRANTS – Ms.Lord made a motion to approve the AP warrants as presented with a total of $39,917.29 with the highest payment being made to Caterpillar Financial Services for payment on the loader in the amount of $19,817.12. Mr. LaRocque seconded the motion which carried unanimously. 5-0-0.

I. Minutes – Ms. Lord reported that she had spoken to someone at The Herald and the Brookfield Selectboard minutes would now be printed in the second issue of the Herald following each Board meeting.

J. OTHER PROPER BUSINESS – Mr LaRocque made a motion that the Board go into Executive Session. Mr. Benson seconded the motion which was unanimously approved: 5-0-0. The Executive Session began at 9:03 p.m. At 9:11 Mr. Benson made a motion that the Board come out of Executive Session. Mr. Kimmel seconded and the motion was unanimously approved: 5-0-0.

K. ADJOURNMENT
1. Mr. Kimmel made a motion to adjourn at 9:16 p.m. Ms. Threlkeld seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

Nov 132021
 

The Town of Brookfield, Vermont is seeking qualified applicants for the position of full-time road crew member. 

Responsibilities: 

  • Keeping classified town roads safe and usable at all times (snow and ice removal in a timely manner; repairing, filling and grading roads; clearing debris, maintaining culverts and cleaning ditches).
  • Keeping town equipment in good working order, including minor maintenance. 
  • Identifying and responding to new road issues. 
  • Performing work in a safe and responsible manner.
  • Working cooperatively with a small crew, the Selectboard, and Brookfield residents.

Requirements are:

  • A valid Vermont driver’s license and CDL.
  • Good driving record (no violations within the previous three years).
  • Experience using and maintaining heavy equipment.
  • The ability to work in adverse weather. 
  • The ability to work odd hours and some long weekends, particularly in the winter. 

This is a full-time position with benefits. Interested applicants should submit their resumé (or equivalent contact information and experience listing) to:

 kathryn.threlkeld@brookfieldvt.org  by noon on November 22, 2021.

Applications are available at the Town Clerk’s office, 40 Ralph Rd.

The Town of Brookfield is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Nov 112021
 

Draft Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
October 25, 2021
Held at the Office of the Town Clerk
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, and Kate Threlkeld,
Selectmen; Tim Higgins, Road Crew Foreman; Vicki Blanchard, Administrative Assistant to the Board; Tory Littlefield (Two Rivers-Ottauquechee Regional Commission), Gwynn Zakov (Planning Commission), and Betty Lord, Secretary.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:35 p.m.
B. ADJUSTMENTS TO THE AGENDA:Tory Littlefield (TRORC) appeared before the Board to give an update on the Local Hazard Mitigation Plan. Gwynn Zakov, Jeff Kimmel, Kevin Wheatley and Rich Doolen are on the LHMP review committee. Ms. Littlefield explained various hazards that could affect the Town of Brookfield and their potential impact.
Gwynn Zakov, Chair of the Brookfield Planning Commission, came before the Board to request
approval for a Municipal Planning Grant application. The Town plan must be renewed every eight years and will be due again in 2024. This application is due November 1, and will be sent to TRORC to be listed. Ms. Zakov also reported there are two vacancies on the Planning Commission Board and she will have recommendations to present to the Selectboard for approval at its November 8 meeting.
C. PUBLIC COMMENTS: None
D. OLD BUSINESS
1. Administrative Assistant – Ms. Vicki Blanchard attended the meeting to state that she was pleased to accept the job as Administrative Assistant to the Board of Selectmen. Mr. Benson outlined the duties of the job for Ms. Blanchard.
2. Personnel – Employee Annual Review: See below.
3. Brookfield Cemeteries – Sexton Duties: Tabled until the next meeting on November 8.
E. HIGHWAYS
The Board received a proposal from Benoit Electrical for $2,125 to work on the shed at the Town
Garage. There could be extra costs in having the electrical panel renewed or replaced as well as fees from Green Mountain Power. Mr. LaRocque made a motion to accept the Benoit proposal in an amount not to exceed $3,000. Mr. Kimmel seconded and the motion carried unanimously. 4-0-0.
Mr. Higgins gave an update on the grader. A review is being done to determine if the wear on the
brakes is consistent with the hours clocked on the grader. Mr. Higgins also stated the Twin Pond grant project is completed and Ms. Seto at TRORC has the paperwork to close out the grant.
Mr. Josh Brown on the upper end of Witts Bridge Road has asked that a sign be put at each end of the road as cars and delivery trucks using their GPS find themselves on the road and unable to get out. Mr. Higgins will prepare a sign warning people that it is not a Class 4 road and it is not maintained.
Mr. Higgins has sent off samples from the property of Doug Haggett to determine if it can be used for sand or gravel. He also reported that the road crew has been ditching and flushing out culverts.
On Wednesday an inspection crew will be inspecting the five bridges in town that are too small to
qualify for a VTrans inspection. After the inspection, a concentrated effort will be given to those that have specific needs. In order for the Fire Department to go forward with their application, it is required that the hydrant by Sunset Lake must have a filter curtain around the works area in the water. Mr. Higgins and the road crew will take care of placing said filter curtain.
Personnel Employee Annual Review – Mr. Benson made a motion for the Board to go into Executive Session at 7:58 pm. Mr. Kimmel seconded the motion which carried unanimously: 4-0-0. At 8:32 p.m.
Mr. Benson made a motion to come out of Executive Session. Mr. LaRocque seconded the motion which carried unanimously: 4-0-0.
E. NEW BUSINESS
1. Open Selectboard Member Position – Mr. Benson moved that the Board go into Executive Session to discuss the replacement of the of the seat vacated by the passing of Ms. Brenda Flint. Mr. Kimmel seconded and Board unanimously agreed to go into Executive Session at 8:37 p.m. At 8:56 p.m. Mr. LaRocque made a motion to come out of Executive Session, Ms. Threlkeld seconded the motion and the Board voted unanimously to come out of Executive Session: 4-0-0.
Once out of Executive Session Mr. Benson made a motion to nominate Ms. Betty Lord to fill the open position on the Board of Selectmen. Ms. Threlkeld seconded the nomination and the Board voted unanimously to have Ms. Lord fill the position: 4-0-0.
2. TRORC – Local Hazard Mitigation Plan: See above.
3. Town Planning Commission – Municipal Grants: See above.
4. VLCT Property & Casualty – Brookfield Cemetery Damages: The Town received a check from the Vermont League of Cities and Towns in the amount of $10,250 to cover the costs of damage done to headstones in the Ridge Road Cemetery.
5. Cargill Contract – Deicing Salt: Cargill presented a contact for deicing salt at $73.94 per ton
delivered, for 230 tons ($17,006.20.) Mr. Benson made a motion to accept the agreement with Cargill for deicing salt. Mr. Kimmel seconded and the motion was carried unanimously: 5-0-0.
6. Assistant Town Treasurer – Account and Pay Rate: The budget account number for the Assistant Town Treasurer is 10-5-16-00 and the budgeted amount is $500.00
7. Vt. Legislative Reapportionment – Brookfield, Braintree, Roxbury, and part of Randolph. The Board discussed the best way to notify the general public about the proposed reapportionment. Ms. Lord will notify the public of the proposal by Front Porch Forum.
F. PAYROLL AND AP WARRANTS
The accounts payable were tabled until Wednesday when Mr. Kimmel will meet with Ms. Ingrassia to review the records. Mr. Benson made a motion to give Mr. Kimmel the authority to approve the accounts payable so they can be paid and mailed after review. Ms. Threlkeld seconded the motion which passed unanimously: 5-0-0.
G. APPROVAL OF THE MINUTES OF OCTOBER 18, 2021
It was brought to the attention of the Board that Mr. Dennis Boggs was named in the minutes as
having appeared before the Board. The person actually attending the meeting was Mr. Steve
Schaeffer. Mr. Benson made a motion to accept the minutes as amended (with apologies to Mr.
Boggs). Ms. Threlkeld seconded the motion which was carried unanimously: 5-0-0.
H. OTHER PROPER BUSINESS
Mr. Benson made a motion to incorporate the obituary of Ms. Brenda Churchill Flint into these
minutes. Mr. Kimmel seconded the motion which was unanimously carried: 5-0-0.
BRENDA CHURCHILL FLINT
JULY 1, 1977 – OCTOBER 15, 2021
Brookfield, VT
Brenda Flint, 44 of Brookfield, VT was taken much too young on Friday, October 15th in Brookfield, doing what she loved, walking.
Brenda was born to Ray and Lora Churchill of Brookfield, VT on July 1, 1977. She married Paul Flint in 2000.Their daughter Samantha was born in 2005.
Brenda was a member of the national honor society for four years at both RUHS and RAVC. Upon graduating she attended Vermont Technical College on a full tuition scholarship where she earned herAssociate of Applied Science in Business Administration. She later received her Bachelor of Arts in Business Administration from Johnson State College.
Brenda had an unmatchable work ethic. She had just begun a new position as Controller for VTC and CCV.
Prior, she was Director of Business Services and Associate Controller at Vermont State Colleges,
office of the Chancellor for 5 years and a Staff Accountant for 8 years at VTC. Her career began at
Dubois and King working as a Staff Accountant for 11 years.
In her spare time she helped run Sky View Farm Dairy and Maple Sugaring. Formally a Brookfield town auditor for 6 years, she began her 2 yr term as a Selectboard Member of financial controls for the town of Brookfield this past July.
She was a blood donor for the Red Cross for 25 years; upon her passing she donated her organs.
Brenda loved mini things, M&M’s and numbers. Spreadsheets were the answer to all things requiring organization.
She was an avid college basketball fan, Duke was her team. A Patriots fan. A Tom Brady fan. Even after leaving the Pats her loyalty never swayed for Tom. She enjoyed traveling, concerts, Disney, running, walking, biking, medaled competitions, hosting parties, being with her family and friends, country music, and baking.
She was truly happy; shining in the prime of her life. A loving wife, mother, daughter and sister; adoredby her colleagues and was a good friend to many.
Brenda is survived by her wonderful husband Paul and daughter Samantha, who were simply her
world. Her parents, Ray and Lora Churchill. Her older sister, Amy Ferris and younger sister Tina
Churchill. Brother in-laws Michael Ferris and Bruce Wilson and her nieces and nephews Joshua,
Amanda and Joseph Ferris and Quentin Wilson. Her Grandfather and his wife, Kermit and Sandra LaBounty and her many aunts, uncles, cousins, in-laws and friends.
She is predeceased by her maternal Grandmother, Lois LaBounty and her paternal grandparents,
Robert and- Margaret Churchill.
A funeral service and reception will be held at The Chandler Center for the Arts, 71 N. Main Street in Randolph on Thursday, October 21st at 3:00 pm.
In lieu of flowers and food, donations may be made to:
The Brenda Churchill Flint Memorial Scholarship,
Vermont Tech
Attn: Development & Alumni Relations Office
PO Box 500
Randolph Ctr, VT 05061
or The Red Cross
I. ADJOURNMENT
There being no further business to come before the Board, Ms. Threlkeld called for adjournment at 10:15 p.m. Mr. LaRocque seconded the motion and the meeting was unanimously adjourned.

Nov 052021
 

Town of Brookfield Selectboard Meeting

08 November 2021

Immediately Following the Board of Civil Authority Public Meeting

Town Office

AGENDA

 

A. Call To Order

 

B. Adjustments to Agenda

 

C. Public Comments

 

D. Highway Report

1.  Personnel Review – executive session

 

E. New Business

1  Nina Gaby and Craig Smith – Barking Dog Ordinance

2. FEMA BRIC – scoping study, re: Halfway Brook culvert design

 

F. Old Business

1. Brookfield Cemeteries – Sexton Duties

2. Gift for Brenda’s scholarship fund

3. Retirement plan – Retire Well Vermont

4. Truck loan

5.  Review IT security

 

G. Meeting Minutes

1. 25 October 2021

 

H.   Payroll and AP Warrants

 

I.   Other Proper Business

 

J.  Adjournment

Oct 292021
 

Draft Minutes of the Meeting of
TOWN OF BROOKFIELD SELECTBOARD
October 25, 2021
Held at the Office of the Town Clerk

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, and Kate Threlkeld,
Selectmen; Tim Higgins, Road Crew Foreman; Vicki Blanchard, Administrative Assistant to the Board; Tory Littlefield (Two Rivers-Ottauquechee Regional Commission), Gwynn Zakov (Planning Commission), and Betty Lord, Secretary.

A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:35 p.m.

B. ADJUSTMENTS TO THE AGENDA:Tory Littlefield (TRORC) appeared before the Board to give an update on the Local Hazard Mitigation Plan. Gwynn Zakov, Jeff Kimmel, Kevin Wheatley and Rich Doolen are on the LHMP review committee. Ms. Littlefield explained various hazards that could affect the Town of Brookfield and their potential impact.

Gwynn Zakov, Chair of the Brookfield Planning Commission, came before the Board to request
approval for a Municipal Planning Grant application. The Town plan must be renewed every eight years and will be due again in 2024. This application is due November 1, and will be sent to TRORC to be listed. Ms. Zakov also reported there are two vacancies on the Planning Commission Board and she will have recommendations to present to the Selectboard for approval at its November 8 meeting.

C. PUBLIC COMMENTS: None

D. OLD BUSINESS
1. Administrative Assistant – Ms. Vicki Blanchard attended the meeting to state that she was pleased to accept the job as Administrative Assistant to the Board of Selectmen. Mr. Benson outlined the duties of the job for Ms. Blanchard.
2. Personnel – Employee Annual Review: See below.
3. Brookfield Cemeteries – Sexton Duties: Tabled until the next meeting on November 8.

E. HIGHWAYS
The Board received a proposal from Benoit Electrical for $2,125 to work on the shed at the Town
Garage. There could be extra costs in having the electrical panel renewed or replaced as well as fees from Green Mountain Power. Mr. LaRocque made a motion to accept the Benoit proposal in an amount not to exceed $3,000. Mr. Kimmel seconded and the motion carried unanimously. 4-0-0.
Mr. Higgins gave an update on the grader. A review is being done to determine if the wear on the
brakes is consistent with the hours clocked on the grader. Mr. Higgins also stated the Twin Pond grant project is completed and Ms. Seto at TRORC has the paperwork to close out the grant.
Mr. Josh Brown on the upper end of Witts Bridge Road has asked that a sign be put at each end of the road as cars and delivery trucks using their GPS find themselves on the road and unable to get out. Mr. Higgins will prepare a sign warning people that it is not a Class 4 road and it is not maintained.
Mr. Higgins has sent off samples from the property of Doug Hackett to determine if it can be used for sand or gravel. He also reported that the road crew has been ditching and flushing out culverts.
On Wednesday an inspection crew will be inspecting the five bridges in town that are too small to
qualify for a VTrans inspection. After the inspection, a concentrated effort will be given to those that have specific needs. In order for the Fire Department to go forward with their application, it is required that the hydrant by Sunset Lake must have a filter curtain around the works area in the water. Mr. Higgins and the road crew will take care of placing said filter curtain.

Personnel Employee Annual Review – Mr. Benson made a motion for the Board to go into Executive Session at 7:58 pm. Mr. Kimmel seconded the motion which carried unanimously: 4-0-0. At 8:32 p.m.

Mr. Benson made a motion to come out of Executive Session. Mr. LaRocque seconded the motion which carried unanimously: 4-0-0.

E. NEW BUSINESS
1. Open Selectboard Member Position – Mr. Benson moved that the Board go into Executive Session to discuss the replacement of the of the seat vacated by the passing of Ms. Brenda Flint. Mr. Kimmel seconded and Board unanimously agreed to go into Executive Session at 8:37 p.m. At 8:56 p.m. Mr. LaRocque made a motion to come out of Executive Session, Ms. Threlkeld seconded the motion and the Board voted unanimously to come out of Executive Session: 4-0-0.

Once out of Executive Session Mr. Benson made a motion to nominate Ms. Betty Lord to fill the open position on the Board of Selectmen. Ms. Threlkeld seconded the nomination and the Board voted unanimously to have Ms. Lord fill the position: 4-0-0.
2. TRORC – Local Hazard Mitigation Plan: See above.
3. Town Planning Commission – Municipal Grants: See above.
4. VLCT Property & Casualty – Brookfield Cemetery Damages: The Town received a check from the Vermont League of Cities and Towns in the amount of $10,250 to cover the costs of damage done to headstones in the Ridge Road Cemetery.
5. Cargill Contract – Deicing Salt: Cargill presented a contact for deicing salt at $73.94 per ton
delivered, for 230 tons ($17,006.20.) Mr. Benson made a motion to accept the agreement with Cargill for deicing salt. Mr. Kimmel seconded and the motion was carried unanimously: 5-0-0.
6. Assistant Town Treasurer – Account and Pay Rate: The budget account number for the Assistant Town Treasurer is 10-5-16-00 and the budgeted amount is $500.00
7. Vt. Legislative Reapportionment – Brookfield, Braintree, Roxbury, and part of Randolph. The Board discussed the best way to notify the general public about the proposed reapportionment. Ms. Lord will notify the public of the proposal by Front Porch Forum.

F. PAYROLL AND AP WARRANTS
The accounts payable were tabled until Wednesday when Mr. Kimmel will meet with Ms. Ingrassia to review the records. Mr. Benson made a motion to give Mr. Kimmel the authority to approve the accounts payable so they can be paid and mailed after review. Ms. Threlkeld seconded the motion which passed unanimously: 5-0-0.

G. APPROVAL OF THE MINUTES OF OCTOBER 18, 2021
It was brought to the attention of the Board that Mr. Dennis Boggs was named in the minutes as
having appeared before the Board. The person actually attending the meeting was Mr. Steve
Schaeffer. Mr. Benson made a motion to accept the minutes as amended (with apologies to Mr.
Boggs). Ms. Threlkeld seconded the motion which was carried unanimously: 5-0-0.

H. OTHER PROPER BUSINESS
Mr. Benson made a motion to incorporate the obituary of Ms. Brenda Churchill Flint into these
minutes. Mr. Kimmel seconded the motion which was unanimously carried: 5-0-0.

BRENDA CHURCHILL FLINT
JULY 1, 1977 – OCTOBER 15, 2021
Brookfield, VT
Brenda Flint, 44 of Brookfield, VT was taken much too young on Friday, October 15th in Brookfield, doing what she loved, walking.
Brenda was born to Ray and Lora Churchill of Brookfield, VT on July 1, 1977. She married Paul Flint in 2000.Their daughter Samantha was born in 2005.

Brenda was a member of the national honor society for four years at both RUHS and RAVC. Upon graduating she attended Vermont Technical College on a full tuition scholarship where she earned herAssociate of Applied Science in Business Administration. She later received her Bachelor of Arts in Business Administration from Johnson State College.
Brenda had an unmatchable work ethic. She had just begun a new position as Controller for VTC and CCV.
Prior, she was Director of Business Services and Associate Controller at Vermont State Colleges,
office of the Chancellor for 5 years and a Staff Accountant for 8 years at VTC. Her career began at
Dubois and King working as a Staff Accountant for 11 years.
In her spare time she helped run Sky View Farm Dairy and Maple Sugaring. Formally a Brookfield town auditor for 6 years, she began her 2 yr term as a Selectboard Member of financial controls for the town of Brookfield this past July.
She was a blood donor for the Red Cross for 25 years; upon her passing she donated her organs.
Brenda loved mini things, M&M’s and numbers. Spreadsheets were the answer to all things requiring organization.
She was an avid college basketball fan, Duke was her team. A Patriots fan. A Tom Brady fan. Even after leaving the Pats her loyalty never swayed for Tom. She enjoyed traveling, concerts, Disney, running, walking, biking, medaled competitions, hosting parties, being with her family and friends, country music, and baking.
She was truly happy; shining in the prime of her life. A loving wife, mother, daughter and sister; adoredby her colleagues and was a good friend to many.
Brenda is survived by her wonderful husband Paul and daughter Samantha, who were simply her
world. Her parents, Ray and Lora Churchill. Her older sister, Amy Ferris and younger sister Tina
Churchill. Brother in-laws Michael Ferris and Bruce Wilson and her nieces and nephews Joshua,
Amanda and Joseph Ferris and Quentin Wilson. Her Grandfather and his wife, Kermit and Sandra LaBounty and her many aunts, uncles, cousins, in-laws and friends.
She is predeceased by her maternal Grandmother, Lois LaBounty and her paternal grandparents,
Robert and- Margaret Churchill.
A funeral service and reception will be held at The Chandler Center for the Arts, 71 N. Main Street in Randolph on Thursday, October 21st at 3:00 pm.
In lieu of flowers and food, donations may be made to:
The Brenda Churchill Flint Memorial Scholarship,
Vermont Tech
Attn: Development & Alumni Relations Office
PO Box 500
Randolph Ctr, VT 05061
or The Red Cross

I. ADJOURNMENT
There being no further business to come before the Board, Ms. Threlkeld called for adjournment at 10:15 p.m. Mr. LaRocque seconded the motion and the meeting was unanimously adjourned.