Selectboard Assistant

Apr 152022
 

Town of Brookfield Selectboard Meeting

11 April 2022

6:30 PM

Town Office

Draft Meeting Minutes

Those Present: John Benson, Chair; Jeff Kimmel, Dennis LaRocque (via zoom), Betty Lord (via zoom) Kate Threlkeld (via zoom) Members; Vicki Blanchard, Administrative Assistant, Amy Ingrassia, Assistant Town Clerk, Jack Zebora, Jon Jickling, Lew Stowell, Brookfield Public Safety Advisory Committee.

A. Call To Order – Mr. Benson called the Selectboard meeting to order at 6:39 p.m.

B. Adjustments to Agenda – None

C. Public Comments

1. Brian Lafayette – (did not attend the SB meeting).

2. Lew Stowell – Mr. Stowell (on behalf of the PSAC) presented recommendations regarding review and updating of the Town Traffic Ordinance. The PSAC has developed draft lists of potential regulatory changes, including speed limits, stop and yield intersections, parking regulations, penalty provisions, and repeal of prior regulations. The Board will review the proposals, along with consulting with the PSAC regarding changes to the ordinance.

3. Jon Jickling – Mr. Jickling that he was going to continue to monitor the area for Emerald Ash Borer. He will work on trying to keep the Town informed through meetings on the insect also. He is looking to manage the forest going forward also. He will be putting up traps and has most everything with the exception of a lure and wondered if the Town could help: the Board recommended he contact the Conservation Commission.

4. Jack Zebora – Annual Town Meeting Warning. Mr. Zebora brought up Article 8 of the Annual Town Meeting Warning, asking for a reason why percentages were used and not monetary amounts, and felt others would question this also. Mr. Benson explained why it was done this way and then stated that at Town Meeting day he will give a full explanation to everyone.

D. Highway Report

1. The Road Crew have been out grading, hauling, and ditching and the roads seem to be in fairly good condition. Mr. LaRocque stated the Mr. Stowell called him praising Mr. Higgins for responding quickly to a beaver dam on Eagle Peak Road and that Mr. LaRocque will try and locate someone who will either trap the offending beavers or come up with a way to keep them from clogging the culvert again.

E. New Business

1. Planning Town Meeting – Ms. Blanchard will check on tables and chairs and a small tent from the Brookfield School. A larger tent from Rain or Shine will need to be rented out also. The Board will work with the OSSD school board on a backup plan in case it rains, and see if the meeting can be inside the Brookfield School if conditions warrant.

F. Old Business

G. Meeting Minutes

1. 28 March 2022 – Mr. Benson made a motion to accept the minutes, Mr. Kimmel seconded, and it passed unanimously: 5-0-0.

H. Payroll and AP Warrants – Mr. Kimmel made a motion to approve the AP warrants as presented with a total of $42,753.24, with the highest payment being made to R. E. Tucker for dense gravel in the amount of $9,150.00. Ms. Lord seconded the motion which carried unanimously: 5-0-0.

I. Other Proper Business – Mr. Kimmel reported that he and Steve Hill had reviewed the conditions of TH45 – Old Stage Road. After going over some of the history paperwork and waiting for the end of mud season, Mr. Kimmel and Mr. Hill walked the length of TH45. Mr. Hill brought along a surveyor’s wheel and they took several measurements along the way. The Westerly portion of the road is, at best, Class 4. It is also somewhat obstructed around the point where the road shifts from Class 3 to Class 4 (and/or Trail status). The goal would be to classify (or re-classify) the relevant portions of TH45 to accurately reflect actual road conditions. Which will likely trigger an update of the annual road mileage certification report.

J. Adjournment – Mr. Benson made a motion to adjourn at 7:50 p.m., Mr. Kimmel seconded the motion, and there being no further business to come before the Board, the meeting was unanimously adjourned.

Apr 082022
 

Town of Brookfield Selectboard Meeting

11 April 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

1. Brian Lafayette

2. Lew Stowell

D. Highway Report

E. New Business

1. Planning Town Meeting

F. Old Business

G. Meeting Minutes

1. 28 March 2022

H. Payroll and AP Warrants

I Other Proper Business

J. Adjournment

 

 

 

Apr 012022
 

DRAFT Minutes of the Brookfield Selectboard Meeting

28 March 2022

6:30 p.m.

Town Office

Those Present: John Benson, Chair, Jeff Kimmel, Betty Lord (via zoom), Kate Threlkeld (via zoom), Dennis LaRocque (via zoom): Members; Vicki Blanchard, Administrative Assistant.

A. CALL TO ORDER: Mr. Benson called the meeting to order at 6:40 p.m.

B. ADJUSTMENTS TO AGENDA: Mr. LaRocque asked that a moment of silence for the Blodgett family be moved from Other Proper Business to the beginning of the meeting; a moment of silence was observed for Mr. and Mrs. Blodgett’s son, who passed away on Saturday from an accident.

C. PUBLIC COMMENTS – None

D. HIGHWAY REPORT – Mr. LaRocque reported that Mr. Higgins indicated the Road Crew were working on as many roads as possible. Weather has caused problems with them getting to all roads but they will do so as soon as possible. Also, the new 6 wheel truck (not tandem) is ready and probably will be here toward the end of April. No one has applied for the open Road Crew position as of 3/28/22. Mr. LaRocque checked with the Public Safety Committee about changing a stop sign to a yield sign on the Halfway Brook Road/Ferris Road intersection, but Mr. Higgins did not feel this was a good idea. The Selectboard’s position is to not change the sign.

E. NEW BUSINESS – None

F. OLD BUSINESS – None

G. MEETING MINUTES – Ms. Lord made a motion to accept the minutes, as corrected, from the 28 February, 2022 Board meeting; Mr. Kimmel seconded it and it passed unanimously: 5-0-0.

Mr. Kimmel made a motion to accept the minutes from the 14 March, 2022 Board meeting, Mr. Benson seconded it and it passed unanimously: 5-0-0.

H. PAYROLL and AP WARRANTS – Ms. Lord made a motion to approve the AP Warrants as presented with a total of $17,887.77, with the highest payment being made to White River Valley Ambulance in the amount of $3539.17. Mr. Benson made a motion that pending Mr. LaRocque’s checking with Mr. Higgins to confirm that a delivery of salt happened, then the total would still be $17,887.77. Mr. Kimmel seconded the motion, which was carried unanimously: 5-0-0.

I. OTHER PROPER BUSINESS – Sign Tax Map Maintenance Proposal: Mr. Benson made a motion to approve the Tax Map Maintenance Proposal, Mr. Kimmel seconded the motion, and it was carried unanimously: 5-0-0.

American Rescue Plan Act funding was briefly discussed, including it being set up in the Treasury portal.

J. ADJOURNMENT – Mr. Benson made a motion to adjourn at 7:40 p.m., Mr. LaRocque seconded the motion, and there being no further business to come before the Board, the meeting was unanimously adjourned.

Mar 262022
 

Town of Brookfield Selectboard Meeting

28 March 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1. Road Crew employee annual review

E. New Business

F. Old Business

1. Budget Discussions

G. Meeting Minutes

1. 28 February 2022

2. 14 March 2022

H. Payroll and AP Warrants

I Other Proper Business

1. A moment of silence for the Blodgett family

2. Sign Tax Map Maintenance Proposal

J. Adjournment

 

 

 

Mar 182022
 

MINUTES of the Brookfield Selectboard Meeting

14 March 2022

6:30 P.M.

Town Office

Present: John Benson, Chair; Jeff Kimmel, Betty Lord, Kate Threlkeld (via zoom), Dennis LaRocque (via zoom): members; Vicki Blanchard, Administrative Assistant; Amy Ingrassia, Assistant Town Clerk

A. CALL TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:29 p.m.

B. ADJUSTMENTS TO THE AGENDA – none

C. PUBLIC COMMENTS – none

D. HIGHWAY REPORT – This past week the Road Crew got caught up on some equipment maintenance and repairs. The number 4 truck is back and ready to go again. They also did go out and try to smooth up some of the roads around town, but with the storm we got and warmer weather roads are about the same. They plan to go out and fill in ruts and smooth out what they can. They also posted road conditions warning signs to keep some unnecessary vehicles from making roads worse. Ms. Blanchard will be updating these postings on the state’s website.

1. Road Crew posting – A full-time ad for the Road Crew position has been sent out to two newspapers, and is being posted on Front Porch Forum and Brookfield’s website. Mr. LaRocque is checking in with the VTC Diesel program in Randolph to see if anyone might be interested in also applying.

E. NEW BUSINESS – none

F. OLD BUSINESS

1. Budget Discussions – Mr. Benson asked the Selectboard to make final approval on the budget so it can be given to Teresa the Town Clerk and then be sent to the printer so the Town Report could be finalized.

2. Hippo Park discussion – Ms. Lord reported that the Hippo Park Committee looked over the repairs that need to be made and the cost was $3,000 to repair the Hippo. They agreed that the fence needs to be replaced and that a handicap-accessible picnic bench would be a better addition to the park. Mr. Benson made a motion to provide the Selectboard’s approval for the Hippo Park Committee to seek a 1:2 fundraising grant from the Better Places project and to give the Selectboard’s approval for the committee to upgrade the Town-owned park with work including, but not limited to, repairing the crack in the Hippo sculpture, replacing the bench presently on the property, repairing the fence, and installing a handicap-accessible picnic table. Ms. Threlkeld seconded the motion, which was carried unanimously: 5-0-0.

G. MEETING MINUTES: 28 February 2022 – Ms Lord made a motion to make a correction under Old Business on the ARPA Funds discussion: Ms. Lord and Ms. Blanchard attended a webinar presented by the Two Rivers-Ottauquechee Regional Commission (not Vermont League of Cities and Towns). The draft minutes will be corrected and re-posted on the Brookfield web page and then approved at the next Selectboard meeting on 28 March 2022. Mr. Kimmel seconded the motion, which was carried unanimously: 5-0-0.

H. PAYROLL AND AP WARRANTS – Ms. Lord made motion to approve the AP warrants as presented with a total $19,543.42 with the highest payment being made to Fothergill Segale & Valley in the amount of $7,200.00. Mr. Kimmel seconded the motion, which carried unanimously: 5-0-0.

I. OTHER PROPER BUSINESS – Ms. Threlkeld brought up a question regarding the Halfway Brook road sign and Mr. Benson asked Mr. LaRocque to have Mr. Higgins check into whether this situation was resolved.

J. ADJOURNMENT – Ms. Lord made a motion to adjourn at 7:20 p.m., Mr. Kimmel seconded the motion, and there being no further business to come before the Board, the meeting was unanimously adjourned.

Mar 152022
 

CORRECTED MINUTES of the Brookfield Selectboard Meeting
February 28, 2022  See Old Business – ARPA funds discussion
Held at the Town Clerk’s Office

Present: John Benson, Chair; Jeff Kimmel, Betty Lord, Dennis LaRocque, Kate Threlkeld (by phone) Members; Vicki Blanchard, Administrative Assistant. Amy Ingrassia, Assistant Town Clerk; Jon Binhammer, Dan Mason.

A. CALL. TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:35 p.m.

B. ADJUSTMENTS TO THE AGENDA – none

C. PUBLIC COMMENTS

1. Mr. Mason reported an animal incident in town which ended with one animal deceased. There were no vet fees. Mr. Benson made a motion that payment will go directly to the owner of the deceased animal and Mr. Mason will relay this message. The owner of the deceased animal mentioned ticketing the owner of the loose animal and if that happens a civil action could be brought to the Selectboard by the owner of the deceased animal.

2. Mr. Binhammer wanted to make a suggestion for ARPA funding regarding the stormwater runoff issue at the Town Clerk’s Office parking lot. Mr. Benson said there is a plan in place but the Town Road Crew were having trouble finding time to do the job.

D. HIGHWAY REPORT – The Town is currently down one Road Crew employee and there were a number of problems with both trucks, but they are fixed and working again. The grader had a problem also but that is fixed also. The crew worked on ruts, sanding, and plowing. The Selectboard also discussed re-advertising for the open position, and/or contacting one of the previous applicants. Mr. Benson and Mr. LaRocque will initially contact the previous applicant.

E. NEW BUSINESS – Roadside swale and bridge repair Request(s) for Proposals – Mr. Benson put together the RFPs for vote and Ms. Lord made a motion to put both proposals out to bid; Mr. LaRocque seconded the motion, which was carried unanimously: 5-0-0.

F. OLD BUSINESS

1. Budget Discussions – Discussions continued on steps to finalize the budget.

2. Audit needs to be signed – Mr. Benson made a motion to approve his signing the Audit for the Town of Brookfield, which was prepared by Fothergill Segale & Valley Certified Public Accounts on 6/30/2021. Mr. LaRocque seconded the motion, which was carried unanimously: 5-0-0.

3. ARPA Funds discussion – Ms. Lord reported that she along with Ms. Blanchard attended a webinar presented by the Two Rivers Ottauquechee Regional Commission (TRORC). The next step will be to get registered on the ARPA Portal.

4. Hippo Park discussion – Ms. Lord said a committee has been formed, and they want to get estimates together so they know what is needed and then get the Town’s approval to complete the work. There is grant money available for park projects, and there may also be Town money available, as discussed at the February 14, 2022 Board Meeting.

G. MEETING MINUTES – 14 February 2022: Mr. Kimmel made a motion to accept the 14 February 2022 Selectboard meeting minutes, Ms. Threlkeld seconded, and the motion was carried unanimously: 5-0-0.

H. PAYROLL and AP WARRANTS – Ms. Lord made a motion to approve the AP warrants as presented with a total of $73,985.03, with the highest payment being made to Orange County Treasurer in the amount of $39,310.37. Mr. Kimmel seconded the motion, which carried unanimously: 5-0-0.

J. OTHER PROPER BUSINESS – none

K. ADJOURNMENT – Mr. Benson made a motion to adjourn at 7:45 p.m. Ms. Lord seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.

Mar 122022
 

Town of Brookfield Selectboard Meeting

14 March 2022

6:30 PM

Town Office

AGENDA

A. Call To Order

B. Adjustments to Agenda

C. Public Comments

D. Highway Report

1. Road Crew posting

E. New Business

F. Old Business

1. Budget Discussions

2. Hippo Park discussion

G. Meeting Minutes

1. 28 February 2022

H. Payroll and AP Warrants

I Other Proper Business

J. Adjournment

Mar 102022
 

The Town of Brookfield  has two Bid Opportunities:

  1.  Bridge abutment repairs
  2.  Roadside swale improvements

For more detailed information contact:  Vicki Blanchard at Admin@brookfieldvt.org  or you can pick up packets at the Town Clerk’s office on 40 Ralph Road, Brookfield, VT. The office is open Tuesday – Thursday from 8:30 am through 4:30 pm.

 

Mar 102022
 

The Town of Brookfield, Vermont is seeking qualified applicants for the position of full-time road crew member.

Responsibilities:
Keeping classified town roads safe and usable at all times (snow and ice removal in a timely manner; repairing, filling and grading roads; clearing debris, maintaining culverts and cleaning ditches).
Keeping town equipment in good working order, including minor maintenance.
Identifying and responding to new road issues.
Performing work in a safe and responsible manner.
Working cooperatively with a small crew, the Selectboard, and Brookfield residents.

Requirements are:
A valid Vermont driver’s license and CDL.
Good driving record (no violations within the previous three years).
Experience using and maintaining heavy equipment.
The ability to work in adverse weather.
The ability to work odd hours and some long weekends, particularly in the winter.

This is a full-time position with benefits. Interested applicants should submit their resumé (or equivalent contact information and experience listing) to:
Admin@brookfieldvt.org by noon on April 6, 2022.
Applications are available at the Town Clerk’s office, 40 Ralph Rd. (The Town Clerk Office is open Tuesday – Thursday, from 8:30 am to 4:30 pm)
The Town of Brookfield is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Mar 052022
 

MINUTES of the Brookfield Selectboard Meeting
February 28, 2022
Held at the Town Clerk’s Office

Present: John Benson, Chair; Jeff Kimmel, Betty Lord, Dennis LaRocque, Kate Threlkeld (who called in by phone) Members; Vicki Blanchard, Administrative Assistant. Amy Ingrassia, Assistant Town Clerk; Jon Binhammer, Dan Mason.

A. CALL. TO ORDER – Mr. Benson called the Selectboard meeting to order at 6:35 p.m.

B. ADJUSTMENTS TO THE AGENDA – none

C. PUBLIC COMMENTS

1. Mr. Mason reported an animal incident in town which ended with one animal deceased. There were no vet fees. Mr. Benson made a motion that payment will go directly to the owner of the deceased animal and Mr. Mason will relay this message. The owner of the deceased animal mentioned ticketing the owner of the loose animal and if that happens a Civil action could be brought to the Selectboard by the owner of the deceased animal.

2. Mr. Binhammer wanted to make a suggestion for ARPA funding regarding the stormwater runoff issue at the Town Clerk’s Office parking lot. Mr. Benson said there is a plan in place but the town crew were having trouble finding time to do the job.

D. HIGHWAY REPORT – The Town is currently down one Road Crew employee and there were a number of problems with both trucks, but they are fixed and working again. The grader had a problem also but that is fixed also. The road crew worked on ruts, sanding and plowing. The Selectboard also discussed re-advertising for the open position, and/or contacting one of the previous applicants. Mr. Benson and Mr. LaRocque will contact a previous applicant.

E. NEW BUSINESS
1. Roadside swale and bridge repair Request for Proposals – Mr. Benson put together a RFPs for vote and Ms. Lord made a motion to put both proposals out to bid and Mr. LaRocque seconded the motion, which was carried unanimously. 5-0-0

F. OLD BUSINESS

1. Budget Discussions – Discussions continued on steps to finalize the budget.

2. Audit needs to be signed – Mr. Benson made a motion to approve signing the Audit for the Town of Brookfield, which was prepared by Fothergill Seagal & Valley Certified Public Accounts on 6/30/2021. Mr. LaRocque seconded the motion, which was carried unanimously. 5-0-0

3. ARPA Funds discussion – Ms. Lord reported that she along with Ms. Blanchard attended a webinar that was presented by Vermont League of Cities and Town. The next step will be to get registered on the ARPA Portal.

4. Hippo Park discussion – Ms. Lord said a committee has been formed and they want to get estimates together so they know what is needed and then get the Town’s approval to complete the work. There is grant money available for park projects, and there may also be Town money available, as discussed at the February 14, 2022 Board Meeting.

G. MEETING MINUTES
1. 14 February 2022 – Mr. Kimmel made a motion to accept the 14 February 2022 Selectboard meeting minutes, Ms. Threlkeld seconded and the motion was carried unanimously. 5-0-0.

H. PAYROLL and AP WARRANTS – Ms. Lord made a motion to approve the AP warrants as presented with a total of $73,985.03 with the highest payment being made to Orange County Treasurer in the amount of $39,310.37. Mr. Kimmel seconded the motion which carried unanimously. 5-0-0.

J. OTHER PROPER BUSINESS – none

K. ADJOURNMENT
1. Mr. Benson made a motion to adjourn at 7:45 p.m. Ms. Lord seconded the motion and there being no further business to come before the Board, the meeting was unanimously adjourned.