Apr 122021
 

Minutes of the
Meeting of

TOWN OF BROOKFIELD SELECTBOARD

Virtual Meeting
March 22, 2021

THOSE PRESENT: John Benson, Chair; Jeff Kimmel, and Dennis LaRocque, Board Members; Tim Higgins, Road Crew Foreman; Kasey Peterson, Assistant Town Clerk; Betty Lord, Secretary; Lewis Stowell, Public Safety Advisory Committee Chair; Joe Mangan of Kirkland Services, Cem-etery Sexton; and Dan Childs.

A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:33 p.m.

B. ADJUSTMENTS TO THE AGENDA:

E. NEW BUSINESS:

1. ECFiber Appointments – Mr. Benson made a motion to appoint Mr. Dan Childs as the Brookfield representative of the Town, and Mr. Dan O’Brien as the alternate representative, to ECFiber. Mr. Kimmel seconded the motion which was unanimously approved: 3-0-0. The Board wishes to thank Mr. Stuart Edson for his many years of service representing the Town with ECFi-ber.

2. LEMP 2021 – Mr. Benson made a motion, which was seconded by Mr. Kimmel, to ac-cept the updated Local Emergency Management Plan for 2021 prepared by Mr. Richard Doolen, Director of Emergency Management for the Town of Brookfield. The motion was unanimously ap-proved: 3-0-0.

3. LHMP 2021 – Mr. Kimmel will coordinate with Two Rivers-Ottauquechee Regional Commission to obtain funding and set up a workgroup to update the Local Hazard Mitigation Plan. Mr. Stowell and Mr. Higgins will also be consulted as to suggested changes or amend-ments for the 2021 version of the LHMP.

F. OLD BUSINESS: Ridge Road Cemetery – Mrs. Peterson reported that VLCT insurance wants to know whether the Town or individual site purchasers own the graves sites and memorial mark-ers, before VLCT would reimburse potential site repairs. It was the consensus of the Board that repair expenses should be covered by the insurance of the person who caused the damage. The Board also concurred that the cemetery bylaws should be adjusted to clarify who has ownership of the memorials and grave sites.

Mr. Stowell, PSAC Chair, asked about the placement of traffic signs within the Town. Mr. Higgins reported that approximately 50 signs had been ordered, as well as the equipment needed to in-stall them, in an amount totaling approximately $6,000.

Mr. Stowell also asked about the status of the Town Office parking lot in Pond Village. Mr. Ben-son said he would be meeting with Mr. Higgins and the parking lot would be put on the list of pro-jects for this coming Summer.

It was also noted that $15,000 was in the 2021-2022 budget for the Orange County Sheriff’s De-partment as recommended by the Public Safety Advisory Committee.

Mr. Stowell was told the status of the traffic ordinance was still pending.

Mr. Benson noted the weight limit signs are up but in order to be legal they must be listed on the state Agency of Transportation website. Mrs. Peterson will begin submitting each road in Town and its weight limit. Mr. LaRocque offered to help with some of the listing.

C. PUBLIC COMMENT – None

D. HIGHWAY:

1. Debit or Credit Card for Fuel – Mr. LaRocque made a motion that a credit card with a limit of $5,000 be obtained for Mr. Higgins, Road Crew Foreman, to be used for the Highway Department purchase of fuel and unforeseen emergencies. Mr. Benson seconded the motion which carried unanimously: (3-0-0). Once the credit card is received, the three debit cards currently used for fuel purchases will be canceled.

2. Grants – There is a VTrans grant being used at the present time for work on Bear Hill Road. The Board will pursue a grant with VTrans for the installment of a culvert or a small bridge on Halfway Brook Road; and with Two Rivers-Ottauquechee Regional Commission for the Local Hazard Mitigation Plan. TRORC will also be asked about potential funding for an erosion hazards grant. There may also be a construction grant available from the Federal Government in 2022.

Mr. Higgins reported he was is looking for another source for sand. Mr. Benson said he and Mr. Higgins had met with Mr. Keith Sprague about using the Sprague sand pit, but after considera-tion, Mr. Sprague withdrew from negotiations as he concluded that he will need the resource for his farm in the future.

E. NEW BUSINESS – See Above

F. OLD BUSINESS – See Above

G. APPROVAL OF THE MINUTES OF MARCH 8, 2021: Mr. LaRocque moved to accept the minutes as presented. Mr. Kimmel seconded the motion which was passed unanimously: 3-0-0.

H. PAYROLL AND AP WARRANTS: Mr. LaRocque made a motion to approve the warrants in the total amount of $13,544.34 with the highest amount being paid to NEMRC in the amount of $4,637.72. Mr Kimmel seconded the motion which carried unanimously: 3-0-0.

I. OTHER PROPER BUSINESS – None

J. ADJOURNMENT: There being no further business to come before the Board, Mr. LaRocque made a motion to adjourn at 7:53 p.m.; Mr. Benson seconded and the motion was carried unani-mously: 3-0-0.

Respectfully submitted,
Betty Lord, Secretary

Apr 082021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
12 April 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway Report
E. New Business
Personnel (Possible executive session)
F. Old Business
Local Hazard Mitigation Plan – TRORC Proposal
Town Report
G. Approve Minutes from the 22 March 2021 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Mar 152021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
by Zoom and Telephone Conferencing
March 8, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Selectmen; Tim Higgins, Road Crew Foreman; Kasey Peterson, Assistant Town Clerk; Betty Lord, Secretary; and Lewis Stowell.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:30 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: None
D. HIGHWAYS – Mr. Benson reported the Board had received a letter from VTrans asking if the Town would be making any requests for grants for the year 2021. The Board asked Mr. Higgins and Mrs. Peterson to pursue a grant proposal with VTrans to cover the cost of repairing or replacing a damaged culvert on Halfway Brook Road.
The Town has received a letter from the State to be posted in at least two public places regarding weight limits on roads, i.e.: 15,000 lbs for 2 axle units, 18,000 lbs for 3 axle units, and 20,000 lbs. for tractor/trailer units. The Town will post the roads and the postings will be listed on the State website. Mr. Higgins said the signs had just been received from the State and would be posted the following day.
Mr. Stowell asked what work was planned for Twin Pond Road this spring and summer. Mr. Higgins stated that they would be stone lining some the ditches for water control and work would be done on some of the culverts.
Mr Benson reported that all the information has been gathered on the costs of sand ($2 a yard) and hauling ($2 a yard) and he would be setting up a time during the coming week for Mr. Hig-gins and him to meet with Mr. Keith Sprague to discuss a possible contract with Sprague’s sand pit.
E. NEW BUSINESS: None.
F. OLD BUSINESS: The Cemetery maintenance contract and the contract for sexton made with Mr. Joe Mangan of Kirkland Services are ready for signing by members of the Board. Mrs. Peter-son will be the witness. The contracts are being extended for an additional year.
Mrs. Peterson reported that she had contacted VLCT Insurance about covering the repairs to be made at the Brookfield cemetery on Ridge Road. She was assured that as long as the Town had pictures of the damage done to the stones and fencing, the repair work could commence and the costs would be covered.
G. APPROVAL OF THE MINUTES: Mr, LaRocque asked that the draft minutes be amended in Article D, Paragraph 3, from “will contact Mr. Gilman” to “asked Mr. Higgins to contact Mr. Gil-man”. Mr. LaRocque made a motion to accept the minutes as amended, Mr. Kimmel seconded, and the motion carried: 3-0-0.
H. PAYROLL AND WARRANTS: Mr. LaRocque made a motion to accept the warrants in the total amount of $2,072.38 with the highest amount paid being $602.12 payable to NEMRC. Mr. Kimmel seconded the motion which passed unanimously: 3-0-0.
I. OTHER BUSINESS – Mr.Kimmel reported to the Board that Mrs. Lord will be away but as long as the meetings are held on Zoom she will be able to continue to take the minutes. It was agreed that as long as the minutes could be done efficiently by this method, Mrs. Lord would continue to take the minutes. If this does not prove to be satisfactory, other arrangements will be made.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn at 7:07 p.m., Mr. LaRocque seconded the motion which was unanimously approved: 3-0-0.
Respectfully submitted,
Betty Lord, Secretary

Mar 042021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
08 March 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway
1. Projects for 2021 Grants from VTrans
2. Weight Limit Letter – Vtrans
3. Twin Pond Road
E. New Business
F. Old Business
1. Cemetery Contracts
G. Approve Minutes from the 22 February 2021 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Mar 012021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
by Zoom and Telephone Conferencing
February 22, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, and Dennis LaRocque, Selectmen; Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Assistant; Betty Lord, Secretary; and Christina Harlow and Richard Doolan.
A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:32 p.m.
B. ADJUSTMENTS TO THE AGENDA: Mrs. Christina Harlow was present at the meeting to of-fer her services as a candidate for an open position on the Town Planning Commission. Mr. Kimmel made a motion to appoint Mrs. Harlow to the Commission. Mr. Benson seconded the mo-tion and asked Mrs. Harlow to tell the Board something about herself. She stated that she had lived in Brookfield for 6.5 years, had two young children (one in the Brookfield Elementary School and another soon to follow) and that she had a desire to be involved in Town activities. Mr. Ben-son called for a vote on the motion on the floor and it was passed unanimously: 3-0-0.
Mr. Richard Doolan, Director of Emergency Management for Brookfield, came to discuss the sta-tus of the Town Hazard Mitigation Plan and the related Local Emergency Management Plan. It was agreed the topic would be put on the agenda for the next Selectboard meeting of March 8, 2021. Mr. Kimmel will represent the Board in discussion with Two Rivers-Ottauquechee Regional Commission while working on plans. Other personnel that should be included in developing the plan are an officer from the Fire Department, the Road Crew Foreman, and Mrs. Peterson will contact the Planning Commission to ask which of their board members would like to be involved. Mr. Doolan reported a generator had been installed at the Brookfield Elementary School and, alt-hough plans have not been completed due to the pandemic, the school could be opened up as needed on a storm-by-storm basis.
C. PUBLIC COMMENTS: None
D. HIGHWAYS: Mr. Benson reported that information regarding the price of sand, loading, and hauling had been received and a meeting will now be set up with Mr. Keith Sprague regarding the proposed Sprague Sand Pit and the feasibility of a contract with the Town for the purchase of sand.
Mr. Benson talked with Northfield Savings Bank to discuss a loan for the financing of a new truck for the Town. He is waiting for the figures for financing for two years at the commercial rate.
Mr Larocque will contact Mr. Gilman at W. B. Rogers to ask how many years remain for providing sand from his pit.
Mr. Benson pointed out the new truck cannot be ordered until after Town Meeting of May 22, 2021.
E. NEW BUSINESS
1. Ira Day Historic Sign: the Board was asked by the State and petitioner Joshua Blouin to ap-prove the wording on a historical sign honoring Major Ira Day to be placed on Route 14 in the Brookfield/Williamstown section; and to provide notice of approval by providing a copy of the relevant Brookfield Selectboard meeting minutes to the State and petitioner. Mr. Kimmel read the proposed wording to the Board, a copy of which is attached and made a part of these minutes. Mr. LaRocque made a motion to approve the proposed wording for the Major Ira Day historical marker as of February 22, 2021, and that a copy of the minutes be sent (as indicated above); Mr. Kimmel seconded and the motion passed unanimously: 3-0-0.
2. Cemetery RFP – Mr. Benson made a motion to extend the maintenance contract for Town cemeteries for another year to Mr. Joseph Mangan of Kirkland Services, LLC.; Mr. LaRocque se-conded the motion which was unanimously passed: 3-0-0.
Mr. Benson made a motion to extend the yearly contract to Mr. Mangan as Town Cemetery Sex-ton for another year; Mr. Kimmel seconded and the motion was unanimously passed: 3-0-0.
3. Roadside Mowing – Mr. Higgins was asked by the Board to contact Mr. Brandon Stephens of Total Lawn Care to ascertain costs and scheduling for roadside moving for the coming summer.
4. Planning Commission Appointment – Christina Harlow (see above).
5. Public WiFi Equipment Grant – The Board agreed that ECFiber was doing a good job of providing WiFi coverage in Brookfield and there appeared to be little interest in additional public WiFi at this time. Currently the Town Library in Pond Village provides public access.
6. Lister Certificates – Members of the Board signed the Lister Certificates. Mr. LaRocque made a motion to accept the Lister Certificates for the years 2018, 2019, and 2020; Mr. Kimmel se-conded and the motion was unanimously approved: 3-0-0.
7. NEMRC Contracts – Mr. Benson made a motion to renew the annual financial software con-tract with NEMRC. Mr. LaRocque seconded the motion which was unanimously approved: 3-0-0. Mr Benson signed the contract on behalf of the Selectboard.
8. Certificate of Deposit Renewal – Mr. LaRocque made a motion to allow the certificate of deposit with Northfield Savings Bank coming due on February 25, 2021 to roll over for automatic renewal for an additional year; Mr. Kimmel seconded the motion which was unanimously approved: 3-0-0.
F. OLD BUSINESS
Cemetery Repairs – Mrs. Peterson reported that Kirkyard Services and Custom Manufacturing of Quality Memorials are ready to start repair/replacement work on the memorial stones that were damaged in the Ridge Road Cemetery when a car went off the road. Mr. LaRocque made a mo-tion to authorize the two companies to begin work with the proviso that VLCT Insurance verifies that there are no risks in beginning the work and that VLCT (and/or the vehicle driver’s insurer) are willing to reimburse once the work is completed; Mr. Benson seconded the motion which was carried unanimously: 3-0-0.
G. APPROVAL OF MINUTES of February 8, 2021 MEETING – Mr. Kimmel moved that the minutes of the meeting of February 8, 2021 be approved as presented; Mr. LaRocque seconded, and the minutes were unanimously approved: 3-0-0.
H. PAYROLL AND WARRANTS – Mr. LaRocque moved to accept the warrants in the total amount of $31,181.70 with the highest payment being $15, 378.35 payable to Evans Group for diesel oil. Mr. Benson seconded the motion which was unanimously approved: 3-0-0.
I OTHER PROPER BUSINESS:
1. Variances – Mr. LaRocque reported that all three outstanding requests for variances before the Board of Adjustment had been settled in favor of the applicants.
2. Car Parked in Town Office Parking Lot – Mrs. Peterson was asked to draft a letter to Mr. Ed Koren asking that he find another place to park his son’s car as it was disrupting the plowing of the Town Office’s parking lot; and to send a copy of the letter to the Selectboard for review.
3. License Agreements – Mr. Kimmel reported that all the license agreements for utility crossings on Old Cross Road, East Street, and Bear Hill Road had been signed, with the exception of the Taplin work on West Street. Mr. Benson asked Mr. Higgins to check on a source for stakes or other appropriate markings to warn of utility crossings.
There being no further business to come before the Board, Mr. LaRocque made a motion to ad-journ. Mr. Kimmel seconded the motion and the meeting was adjourned at 7:44 p.m.: 3-0-0.
Respectfully submitted,
Betty Lord, Secretary

Feb 182021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
22 February 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway
E. New Business
1.  Ira Day Historic Sign
2.  Cemetery RFP’s
3.  Roadside Mowning RFP
4.  Planning Commission Appointment – Christina Harlow
5.  Public Wi-fi equipment grant
6.  Lister Certificates
7.  Nemrc Contracts
8.  Northfield Savings Bank CD Renewal
F. Old Business
1.  Cemetery Repairs
G. Approve Minutes from the 8 February 2021 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Feb 172021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
by Zoom and Telephone Conferencing
February 8, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Selectmen; Tim Higgins, Road Foreman; Kasey Peterson, Assistant Town Clerk; Betty Lord, Secretary; and Da-vid Pattison, Elizabeth Templeton, Chelsea and Keith Sprague, Alexis McLean, Kevin and Marie Dunwoody, Matt Denzen, Jon Binhammer, Jim Merriam, Pamela Krausz, Dan O’Brien, Curtis Koren, Gary Lord, and Kym Anderson, Town Residents.
A. CALL TO ORDER: The Chair, John Benson called the meeting to order at 6:34 p.m.
B. ADJUSTMENTS TO THE AGENDA: As many Town residents were present to discuss the solar array proposed for the Sprague property off of the Ridge Road, Item F1 Solar Project was moved forward on the agenda.
Mr. Benson stated that at the last Selectboard meeting of January 25, 2021, Mr. Merriam of Nor-wich Solar Technologies had been asked to report back to the Board how the placement of the solar array complied with the Town Plan and how the site was selected.
Mr. Merriam reported that he was meeting with the Town Planning Commission the following evening (February 9, 2021) and he would report back to the Selectboard following that meeting. Mr. Benson then asked the community members if they had anything to say regarding the issue.
There was much discussion by the attending members of the community (most being residents whose land abuts the said solar array site). One of the concerns raised was the number of panels that would be in the array. Some of the residents wanted to know why the land had been deemed a “preferred” site by the applicant. Other topics at issue were the aesthetics, and putting the array in an area that had primarily been used for residential and agricultural use.
Mrs. Dunwoody asked if the neighbors were so opposed to the project, why was it was still on the table? Could the array be placed in a better location? Mrs. Krausz asked to whom the residents’ concerns should be addressed and she said they must be done right in order to benefit the com-munity interests.
Mr. Benson said the Selectboard does not have the authority to approved or disapprove a Section 248 process before the Public Service Board and the only issue for the Selectboard is whether the land is a “preferred” site. The Selectboard is only asked to sign a letter stating that site is in keeping with the Town Plan. He says he has no intention of signing the letter until he receives a report from the Planning Commission stating the site is in compliance with the Town Plan.
Mr. Dunwoody stated he had information regarding the site and will email to anyone who requests it before the Planning Commission Board meeting the following evening at 7:00 p.m.
C: PUBLIC COMMENTS: None
D. HIGHWAYS
l. Excess Weight – Mr. Higgins and Mrs. Peterson reported they had reviewed the suggestions from the Public Safety Committee but found that the process Brookfield is using to grant permits is already in compliance with state law. An inventory will be taken of bridges and culverts in Town, but to-date all are in compliance.
2. Bear Hill Culvert Grant Amendment – Mr. Benson will sign the amendment for the Board and Mrs. Peterson will contact VTrans and remind them that the timing for completion is dependent on them submitting a design of the culvert so it can be constructed this summer.
Mr. Higgins related to Mr. Keith Sprague that the Board is still in the process of going over pricing and a meeting will be set up soon to talk about the Sprague sand pit.
Mr. Higgins reported that W. B. Rogers will sell the Town sand at $12.50 per yard with the Town screening, loading, and hauling it. Mr. Rogers could provide samples in the spring.
Mr. Higgins also reported that a new AWD Freightliner truck with a belly scraper, back-up grader, radio, heater, and plow wing would be $188,242 (with a trade-in).
The Road Crew will have every road completely plowed throughout the Town by the end of the week.
A letter has been sent to Mr. Larry Brassard notifying him that his mailbox protrudes into the road.
All speed and excess weight signs to be installed on Northfield Road in the Spring have been or-dered.
E; NEW BUSINESS
Audit Contract – The Board reviewed the Audit Contract and will request a clarification regard-ing the Town paying for the audit in installments. Mr. Benson made a motion to authorize Mr. Kimmel to confer with Mrs. Godfrey, Town Clerk, to confirm terms, and allowing Mr. Kimmel to able to sign on behalf of the Board and to have the audit contract revised. Mr. LaRocque seconded the motion which was unanimously approved: 3-0-0.
F. OLD BUSINESS
1. Solar Project – See Above
2. Town Meeting Date and Location – Mr. Benson reported the Brookfield Elementary School Principal had agreed to allow the Town Meeting to be held on the school ballfields on Saturday, May 22 at 10:00 a.m. Mr. LaRocque stated he would contact Mr. Perry Armstrong of Rain or Shine Tent Company to discuss the costs of tents. The best scenario would be a large tent to cover all those attending the meeting, but if the cost is prohibitive, then the tent should at least cover the voting booth area.
The printed draft of the Town Report should be ready in March and the warning printed and post-ed by April 10, 2021.
G. APPROVAL OF MINUTES of JANUARY 25, 2021 MEETING – Mr. LaRocque said that he was not included in the group who would be going to talk with Mr. Sprague about the sand pit and asked that the minutes be adjusted. Mr. LaRocque made a motion to accept the minutes as amended in Item 3, paragraph 2. Mr. Kimmel seconded, and the minutes were unanimously ap-proved.
H. PAYROLL AND WARRANTS – Mr. LaRocque moved to accept the warrants in the total amount of $50,009.63 with the highest payment being $38,220.89 payable to Orange County Treasurer. Mr. Kimmel seconded the motion which was unanimously approved: 3-0-0.
BUDGET – Mr. Benson said the budget would be for seven months instead of six months and as soon as he had the figures for the price of sand and the pricing from Northfield Savings Bank for financing the loan of the truck, he would have a final draft and would send it out to the other Se-lectboard members to peruse.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn. Mr. LaRocque seconded the motion and the meeting was adjourned at 8:03 p.m.: 3-0-0.
Respectfully submitted,
Betty Lord, Secretary

Feb 112021
 

The Brookfield Selectboard has voted to shift the annual Town Meeting to Saturday, May 22, 2021, at 10 a.m., to be held at the Brookfield Elementary School (1725 Ridge Road) recreation field. The change is in response to COVID pandemic concerns, and is in accordance with recent Vermont legislative and gubernatorial requirements.
There is no rain date for this meeting.

Feb 042021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
8 February 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
 
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
Town of Brookfield
Selectboard Meeting
Brookfield Town Office
8 February 2021 at 6:30 PM
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway
1. Excess weight
2. Bear Hill Road Culvert Grant Amendment
E. New Business
1.  Audit Contract
F. Old Business
1.  Solar Project
2.  Town Meeting Location
G. Approve Minutes from the 25 January 2021 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Feb 022021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
January 25, 2021
Meeting conducted by Zoom
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, and Dennis LaRocque, Board members; Tim Higgins, Road Crew Foreman; Kasey Peterson, Assistant Town Clerk; and Betty Lord, Sec-retary
A. Call to Order: The Chair, John Benson called the meeting to order at 6:34 p.m.
B. Adjustments to the Agenda: None
C. Public Comments: None
D. Highway
1. Certificate of Highway Mileage: Mr. Benson and Mr. Kimmel signed the Certificate, which will also be signed by the Town Clerk and forwarded to the VT Agency of Transportation for review and approval.
2. Excess Weight: the Public Safety Advisory Committee (Lew Stowell, Chair) provided a set of recommendations regarding Town procedures for processing requests for excess weight permits for large vehicles, based on a tiered system of weights. The Town Administrative Assistant would be the initial contact person; the Road Crew Foreman and/or Road Commissioner would also be consulted when circumstances warrant. PSAC is also reviewing the Town’s Traffic Ordinance, and has recommended several changes be made by putting up yield signs and MPH signs on various roads in Town.
3. Other Highway Business: Mr. Higgins stated that the Road Crew had been busy plowing and sanding following the recent snow storms. He is still waiting for a couple of return calls regarding the price of a truck chassis.
Mr. Benson, Mr. LaRocque and Mr. Sprague will talk with Mr. Keith Sprague regarding the price of sand from the proposed Sprague sand pit and will be discussing a contract.
Mr. Higgins further stated that Stan Wheatley will be willing to work with the Town once a contract is worked out with the Spragues.
E. New Business
1. SWIP Representative
Mr. Benson made a motion to appoint Mr. Kimmel as the SWIP Representative on a temporary basis. Mr. LaRocque seconded the motion which carried unanimously. 3-0-0
F. Old Business
1. Budget and Town Meeting
Mr. Benson reported that with the exception of the price of sand and the trucks for the garage, the budget is almost complete and a draft copy has been sent to Mr. Kimmel and Mr. LaRocque for their perusal and comments.
a. Ballot mailing – Voting will take place at the Town Meeting but those voters who wish to do so, may request an absentee ballot from the office of the Town Clerk.
b. Town Meeting – Mr. Benson made a motion that the Town Meeting for 2021 be moved from the first Tuesday in March to Saturday, May 22 commencing at 10:00 a.m. with the location to be announced at a later date. Mr. Kimmel seconded and the motion carried unanimously. 3-0-0.
2. Upgrade to Town Office Lighting – A clarification was made that replacing the lights in the Town Office would also include replacing the lights in the vault. Mrs. Peterson will notify Harmony Electric to change the lights in the vault was well as the lights in the office space.
G. Approval of Selectboard Minutes of January 11, 2021.
Mr. LaRocque made a motion to approve the minutes of January 11, 2021 as read. Mr. Kimmel seconded and the minutes were unanimously approved. 3-0-0.
H. Payroll and AP Warrants
Mr. LaRocque made a motion to accept the Accounts Payable in the amount of $13,346.88 with the highest payment in the amount of $4,637.72 payable to MVP Healthcare.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn, Mr. LaRocque seconded, and the meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Betty Lord,
Secretary to the Board