Dec 282020
 

TOWN OF BROOKFIELD
Selectboard Meeting
Held by Zoom
14 December 2020 at 6:30 PM
Those present: John Benson, Chair – by telephone conferencing, and Jeff Kimmel, Board Mem-ber; Dennis LaRocque, Board Member; Kasey Peterson, Assistant Town Clerk; Tim Higgins, Road Crew Foreman, Betty Lord, Secretary; with Greg Wight, Town Moderator; Shawn Krisch, Alyce Brouillard, Dan Childs (all by Zoom) and Stuart Edson by telephone conferencing.
A. Call to Order: The meeting was called to order by the Chair, Mr. Benson, at 6:30 p.m.
B. Adjustments to Agenda
As there were those waiting to make presentations to the Board, the Agenda was adjusted as folows:
D. 2. Mapping Proposal- Cartographic Associates—
Mr. Stuart Edson suggested changing mapping companies from Avatar/Terra Map to Cartograph-ic Associates. He said he had met with the owner of Cartographic Associates, Mr. Franco Rossi, and was impressed with what he was told. After the initial set-up cost of $5,350, which can be paid out of the reappraisal monies provided by the state (Mr. Edson will verify this with Barbara Schinger of PVR, the state advisor to Town Listers) and following this initial set-up/conversion of data cost, the budget for the April 1, 2021 update cycle would be $2,800, followed by $1,500 an-nually for the April 1, 2022 and April 1, 2023 updates. Mr. Edson proposed increasing the annual budgeted amounts accordingly, and would provide a new set of maps for the Town by April 2021.
Mr. Kimmel made a motion to use the monies in the reappraisal budget to pay for the set-up/conversion costs to work with Cartographic Associates and to raise the amount annually budgeted for mapping costs from $1,500 to $2,800 a year (as described above). Mr. LaRocque seconded and the motion carried unanimously. 3-0-0.
C. Public Comment
Mr. Dan Childs made a request to the Board to add the name of Dan O’Brien as a second repre-sentative to ECFiber for the Town of Brookfield. At present there is only one other alternate. Mr. Benson made a motion to add Mr. O’Brien as an alternate for ECFiber for the Town of Brookfield. Mr. Kimmel seconded the motion which carried unanimously. 3-0-0.
Mr. Benson also asked Mr. Childs to provide him with a budget proposal for the Brookfield Public Library for the upcoming year. Mr. Childs agreed.
Mr. Shawn Krisch spoke to the Board asking why his request for a variance is taking so long. He stated that he had first applied for the variance on September 9 as the property on which he wants to build a camp is three acres instead of five acres. He pointed out that the current property owner had missed a tax opportunity by not closing on the property before the end of the year. The owner, Alyce Brouillard, was also present by Zoom to discuss her concerns about the time that it has taken to bring this variance request to fruition. Mr. Krisch stated that he had received a notice of meeting for January 4 at 6:30 p..m and that he would be ready and present for that meeting.
D. 3 – Town Meeting Guidelines
Mr. Greg Wight, Town Moderator, appeared by Zoom to discuss whether or not Town Meeting 2021 should be moved out from its regular meeting day on the first Tuesday in March. While the Vermont legislature has not yet authorized moving Town Meeting dates, it is reasonably certain that due to COVID-19 restrictions, it will be left to the Town to decide on the date of the meeting. Mr. Benson said that moving the meeting date out would not affect the financial year as the new budget would not come into effect until the first of July. He also stated that by May the chances of having the meeting at an outdoors venue would be much better than in March. Mr. LaRocque said he would be in favor of moving the meeting to May and holding the meeting outside with an ap-propriate audio/speaker system. Mr. Kimmel suggested waiting to see how the legislature will proceed and it was agreed that an initial approach would be proposed by the next Board meeting on December 28.
F. Highways
Mr. Tim Higgins, Road Crew Foreman, said an inventory of the Town roads with erosion prob-lems amounted to about 13 miles of road that needed work. This number represents about 16% of the Town roads. Mr. Higgins was asked to contact Rita Seto at Two Rivers-Ottauquechee Re-gional Commission to ascertain when the erosion grants will be available.
Mr. Higgins reported that he had talked with Mr. Bill Grady about a tree with which Mr. Grady has concerns. Mr. Higgins stated the tree is on a neighbor’s property and he would be consulting with the landowner in the near future and would get back to Mr. Grady.
Mr. Higgins also reported that work would continue with ditching and culverts until the roads begin to freeze up. He met with Mr. Tucker concerning crushing stone. On the open market crushing is $9.50 a yard and $13.50 if they have to haul it. There is still a lot of work to do at the Sprague property and there is still another year to work with Mr. Larry Hebert. Mr. Higgins was asked to make sure Mr. Hebert knows the Town wants another 6,000 yards of sand priced ac-cordingly. Mr. Benson said he had met with Keith Sprague and had given him a copy of the plans. Mr. Sprague said he intended to work fairly with the Town and the supply of sand should last from 15 to 20 years.
It was reported that a car had gone off the Ridge Road and damaged some memorial stones in the Brookfield cemetery. Ms. Peterson said the Town’s insurance does not cover the cost of the stones but that the driver’s insurance should cover the cost.
Mr. Benson asked Ms. Peterson to check on the cost of including damage to memorial stones in the Town’s policy and also to see if there was flood insurance to cover the Fire Station.
Mr. Benson asked Ms. Peterson if all the compensation for Rob Wheatley’s work for the Town Highway Department had been settled and Ms. Peterson stated that it had been completed.
D. New Business
1. Public Safety Advisory Committee – Traffic Ordinance Review
The report of the Committee recommended several changes be made by putting up yield signs and MPH signs on various roads in Town. Some of the signs will have to be warned before they can be put up. Mr. LaRocque will check the ordinance to see which roads need to be warned. Mr. LaRocque will also ask the Sheriff about vehicles encroaching at a residence on Stone Road. Mr. Higgins will review the Committee’s report and report back at the next meeting.
2. Mapping Proposal – Cartographic Associates (See above)
3. Town Meeting Guidelines (See above)
4. Local Hazard Mitigation Plan – Mr. Benson signed on behalf of the Board.
F. Old Business – None
G. Approve Minutes from the 23 November 2020 Board Meeting
After a review of the minutes of November 23, Mr. LaRocque moved to approve the minutes as presented. Mr. Kimmel seconded the motion and the minutes were unanimously approved. 3-0-0
H. Payroll and AP Warrants
Mr. LaRocque made a motion to accept the payroll and accounts payable warrants as presented with the total amount being $72,711.90 and highest amount being paid to the Town of Barre Am-bulance Service in the amount of $31,536.90. Mr.Kimmel seconded the motion. There being no objection, the motion passed unanimously.
I. Other Proper Business
Ms. Peterson brought up the issue of the invoice for the Town Audit which included the amount for two years’ audit which will bring the amount to be paid over budget. Mr. Benson suggested the Town wait until June to pay the invoice. Mr. LaRocque and Mr. Kimmel agreed.
J. Adjournment – Mr. Benson asked if there was any further business. Everyone wished each other a Merry Christmas. There being no further business to come before the Board, Mr. Kimmel moved for adjournment. Mr. LaRocque seconded and the meeting was adjourned at 7:56 p.m.
Respectfully submitted,
Betty T. Lord, Secretary

Dec 232020
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
28 December 2020 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting.
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
28 December 2020 at 6:30 PM
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway
1 Internet at the Garage
E. New Business
1 Public Safety Committee – Lew Stowell
2 Solar Project on Ridge Road
3 Mapping Contract – Cartographic Associates
F. Old Business
1 Budget and Town Meeting
G. Approve Minutes from the 14 December 2020 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Dec 102020
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
14 December 2020 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting.
Or dial 1 929 205 6099    (Please note this is a TOLL call)
The Meeting ID is 340 560 8428
Passcode: 955883
or Click Here:
https://us02web.zoom.us/j/3405608428?pwd=M1N0OWxxeDdZUy9ma0tEcW1hbFhIQT09
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
14 December 2020 at 6:30 PM
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. Highway
1. Extension for Bear Hill Road Culvert
E. New Business
1. Public Safety Committee – Traffic Ordinance Review
2. Mapping Proposal – Cartographic Associates
3. Town Meeting Guidelines
4. Local Hazard Mitigation Plan
F. Old Business
G. Approve Minutes from the 23 November 2020 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Dec 012020
 

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
23 November 2020 at 6:30 PM
Those present: John Benson, Chair – by telephone conferencing, and Jeff Kimmel, Board Member; Dennis LaRocque, Board Member; Kasey Peterson, Administrative Assistant; Tim Higgins, Road Crew Foreman; Betty Lord, Secretary; and Shawn Krisch; all attending by Zoom.
A. Call To Order -The meeting was called to order by the Chair, Mr Benson, at 6:37 pm.
B. Adjustments to Agenda – None
C. Public Comments – Mr. Krisch appeared before the Board with a request that someone from the Board of Adjustment respond to his request for a variance pertaining to his property. He requested a Zoning permit in September which was rejected due to the fact that his property, on which he wishes to build a camp, is only three acres instead of the required five acres. He said the property was under contract and he only had a limited amount of time to work things out with the seller. Mr. Kimmel stated that he was a member of the Board of Adjustment and would be in touch with Mr. Krisch to go over the steps necessary to finish the process. Mr. Kimmel will also provide information on the steps the seller needs to take.
D. New Business
1. COVID Guidelines – Mr. Benson, Mr. Kimmel, and Mr. LaRocque reported they had read the guidelines and had no questions. Mr. Benson said he would contact the Town Health Officer asking her to forward any updated material relating to the guidelines. In the meantime, he asked Mrs. Peterson to act as a second Health Officer until all the guidelines had been met. All other entities of the Town, i.e. the Library, Fire Department, Town Garage, and all Boards that represent the Town will have to be self-policing. Mr. Benson asked Mrs. Peterson to send a copy of the COVID guidelines to all the various boards and offices along with an acknowledgment form to be returned to the Town Clerk’s Office confirming that everyone included in each organization or board had read and will conform to the guidelines and has had the necessary training conforming to the Town’s policies.
The Board agreed that a plexiglass shield be placed in front of the Town Clerk’s desk. Mrs. Peterson was asked to be responsible for ordering the plexiglass. Also, beginning the next day of business following the Board Meeting, the Town Clerk’s office would be responsible for keeping a record of everyone entering the office for contact tracing. Anyone visiting the Town Clerk’s Office will sign in with their name, address, and phone number.
2. Cloud-based NEMRC – Mr. LaRocque made a motion to move to a “Cloud- based” NEMRC system in the amount of $600 annually. Mr. Kimmel seconded the motion, which was passed unanimously. (3-0-0)
3. MVP Health Care premiums – Mrs. Peterson reviewed the advantages of signing with MVP Health Care to provide health care coverage for employees of the Town. One of the main reasons for the change from BC/BS to MVP is a savings of $10,000 a year. Employees would continue to have basically the same coverage, as required by the Affordable Care Act.
Open enrollment for the MVP plan begins December 1, 2020. Mr. LaRocque made a motion to change the Town’s health care insurance to MVP. Mr. Kimmel seconded and the motion was carried unanimously. (3-0-0)
4. Notice of Heavy Cut – Twombley and Benedict Property – Mr. LaRocque reported to the Board that the property in question is being cut according to Current Use guidelines and is being watched over by a forester.
E. Highway
1. Mr. Higgins, Road Crew Foreman, reported that work continues on clearing out ditches and culverts and preparing for winter. Discussion ensued regarding paid leave for employees who miss work due to COVID. The guidelines indicate that if an employee either has tested positive or is caring for a spouse who has tested positive, that employee will be paid during the time they are away from their job. If an employee is absent from work waiting for testing, that employee can take vacation time or sick time but will not be paid for the time away from the job.
Mr. Higgins said the new time sheet program was up and working and should make payroll operations much easier. Mrs. Peterson was asked to check with ECFiber to verify if the computers at the Town Garage could be connected to the network including computers at the Town Offices.
The Board asked Mr. Higgins to research the costs of purchasing a new Town truck minus the trade-in value on the old truck that is to be sold.
Mr. Higgins was also asked to contact Randolph and ask what they are paying for sand; this would help establish a fair market value for operations at the proposed Sprague Sand Pit. He was also asked to find out the cost of the bulldozer work to clear the site for procuring the sand and also site recovery after the sand has been gathered.
2. Mutual Aid Templates – COVID – Mrs. Peterson stated that Mr. Higgins and she will have a report for the Board by the first meeting in December.
It was suggested that a list needs to be made of people, who with their approval, would be willing to be on call in the event of a number of illnesses or other emergencies to fill in on the road crew. Mr. Higgins will reach out to neighboring towns to see if they would have any interest in a reciprocal agreement in supplying help in times of an emergency.
3. Wage paperwork and Interim Foreman compensation – The Board signed the paperwork and agreed upon compensation for Mr. Rob Wheatley, who served as Interim Foreman after the untimely passing of the Road Crew Foreman.
4. Highway Laptop Replacement – Mr. Higgins also reported that the laptop at the Town Garage needs to be replaced. The Board asked Mrs. Peterson and Mr. Higgins to research the replacement cost(s). Mr. LaRocque made a motion giving Mrs. Peterson and Mr. Higgins approval to purchase a new laptop in an amount up to $800.00. Mr. Kimmel seconded the motion which carried unanimously. (3-0-0)
5. MRGP Amendment Form – the Board approved and Mr. Benson signed off on the Municipal Roads General Permit – Road Erosion Inventory form.
F. Old Business – None
G. Approve the Minutes of the 9 November 2020 Meeting – Mr. LaRocque noted that it was Mr. Kimmel who made the motion to appoint Mr. LaRocque as a temporary member of the Board of Adjustment, and Mr. Benson who seconded the motion (not the other way around). There being no further corrections, the minutes were unanimously approved as corrected. (3-0-0)
H. Payroll and AP Warrants – Mr. LaRocque moved to accept the list of Payroll Accounts in the amount of $77,852.30 with the largest payment being to Western Star (Highway Department truck) in the amount of $65,501.78. Mr. Kimmel seconded the motion which carried unanimously. (3-0-0)
I. Other Proper Business – Mr. Kimmel reported the draft agreement between the Town and Sprague Farms regarding the proposed Sand Pit had been received and he asked the other Board Members to read the agreement and make their recommendations. Mr. Kimmel noted that the technical status of Sprague Farms (and its formal business entities) is incomplete and that the Board also needs to know who has the authority to sign for the sand pit.
Mr. Kimmel reported that a license agreement is still needed from ECFiber for an installation on East Street, along with a license for emergency work done by the Town at the north end of West Street.
Mrs. Peterson was asked provide the Selectboard with a list of grant funds the Town had received, including the grant for East Hill, to be included in the upcoming Town Report (2020).
Mrs. Peterson confirmed that at present the Town has only one auditor: Ginny Brees. Mrs. Peterson was also asked to list the positions open for employment by the Town and to post it in The Herald and on Front Porch Forum.
J. Adjournment – There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn, Mr. LaRocque seconded, and the meeting was adjourned at 8:09 p.m. (3-0-0)
Respectfully submitted,
Betty Lord, Secretary

Nov 192020
 

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
23 November 2020 at 6:30 PM
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. New Business
1. Covid Guideline
2. Cloud based NEMRC
3. MVP Health Care premiums
4. Notice of Heavy Cut – Twombley and Benedict Property – FYI only
E. Highway
1. Highway Report
2. Mutual Aid Templates – Covid
2. Wage paperwork and Interim Foreman Compensation
3. Highway Laptop replacement
4. MRGP Amendment Form
F. Old Business
G. Approve Minutes from the 9 November 2020 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Nov 182020
 

 
Remote Public Meetings
All public body meetings for the Town of Brookfield will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.
Accessing a Meeting
Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.
Participation
All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.
Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.
Please review the following guidelines:
The Chair will invite comment:
o during the time designated on the agenda for public comment;
o after the public body discusses each agenda item;
o before the public body takes action;
o during any open public comment period, if applicable; and
o other times as determined by the public body.
When a participant/attendee is unmuted, they must state their name before commenting.
If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.
When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.
Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.
To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at:
https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/

Nov 162020
 

Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
9 November 2020 at 6:30 p.m.
Those Present: John Benson, Chair; Jeff Kimmel, Board Member; Dennis LaRocque,
Board Member; Tim Higgins, Road Crew Foreman; and Betty Lord, Secretary
A. Call to Order: the meeting was called to order by Mr. Benson at 6:32 p.m.
B. Adjustments to the Agenda: none
C. Public Comments: none
D. Audit Report: the Board reviewed the Town financial report prepared by Fothergill, Segale & Valley dated June 30, 2019. Mr. Benson made a motion to accept the report as presented. Mr. Kimmel seconded and the report was accepted unanimously.
E. Highway
1. Highway Report: Mr. Higgins reported the Road Crew has been busy clearing ditches and preparing the roads for winter. He also asked for a clarification on a number of roads as to their classification and maintenance.
2. Highway Department Debit Card: Mr. Higgins was advised to talk with Ms. Peterson in the Town Clerk’s Office to arrange for a debit card to be used mainly for the purchase of gasoline.
3. Highway Department Phone: Mr. Higgins was advised to arrange for a phone for his use in Town business. The phone should include access to weather reports and have a camera.
F. Old Business
LEMP Adoption Form: the Board members signed the adoption form for the Local Emergency Management Plan for the Town which had previously been updated by Mr. Richard Doolan, Director of Emergency Management for Brookfield, and approved by the Board.
The Board signed off on a utility license/work permit for Washington Electric Cooperative Inc. for activities on Old Cross Road. ECFiber has requested approval for a utility license for previous work on East Street. A West Street site is also under review for a utility license for previous work.
G. Approval of the Minutes from the 26 October 2020 Meeting: Mr. Kimmel made a motion to accept the minutes as presented. Mr. LaRocque seconded and the minutes were approved as presented.
H. Payroll and AP Warrants
Mr. LaRocque moved to accept the Accounts Payable Warrants in the amount of $15,439.58 with the largest amount being payable to BCBS/VT in the amount of $8,819.83. Mr. Kimmel seconded the motion which was unanimously approved
I. Other Proper Business
Mr. Benson made a motion to appoint Mr. LaRocque, on a temporary basis, to work with the Brookfield Board of Adjustment to help with the workload of that Board. Mr. Kimmel seconded the motion which was unanimously approved.
Mr. Higgins was asked to contact the Town of Randolph to find out what they are paying for sand; the Board is investigating fair market rates for sand as part of planning for a potential sand pit operation at the Sprague Farm. Mr. Higgins was also asked to get a cost estimate for clearing an acre of land at the proposed Sprague pit and then recovering it after the sand is harvested.
J. There being no other business to come before the Board the meeting was unanimously adjourned at 7:56 p.m.

Nov 052020
 

 
Town of Brookfield
Selectboard Meeting
Town Clerk’s Office
26 October 2020 at 6:30 PM
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Public Comments
D. New Business
Audit report
E. Highway
1. Highway Report
2. Highway Dept. Credit Card
3. Highway Dept Phone
F. Old Business
1. LEMP Adoption form
G. Approve Minutes from the 26 October 2020 Meeting
H. Payroll and AP Warrants
I. Other Proper Business
J. Adjournment

Oct 292020
 

Minutes of the Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
Town Clerk’s Office
October 26, 2020
THOSE PRESENT: John Benson, Chair; Dennis LaRocque, Board Member; Tim Higgins, Road Crew Foreman; Betty Lord, Secretary
A. CALL TO ORDER: Mr. Benson called the meeting to order at 6:36 p.m.
B. ADJUSTMENTS TO THE AGENDA: None
C: PUBLIC COMMENTS: None
D. NEW BUSINESS: None
E. HIGHWAY:
1. Access Permit – Mace: Mr. Benson made a motion to approve the access permit for Aaron Mace as noted. Mr. LaRocque seconded and the motion carried unanimously.
2. Aubuchon Credit Application – The Board approved the credit application as presented.
3. The new Road Crew Foreman, Mr. Higgins, reported his first week at work was positive. He met with some of the Town’s people and talked with them about various issues. Mr. Benson asked Mr. Higgins to start taking inventory of the equipment and materials at the Town Garage and to start putting together some numbers for purchases that need to be made in anticipation of the up-coming FY 2021/2022 budget. Mr. Higgins reported the road crew has been doing repairs and maintenance on the trucks and equipment in preparation for winter activities.
F. OLD BUSINESS:
Mr. Higgins was asked to follow up to determine where Randolph and other nearby towns are getting their sand and what they are paying for it. Mr. Benson will talk with Mr. Keith Sprague to discuss the draft lease agreement that has been drawn up between the Town and Mr. Sprague regarding a proposed Sand Pit. The draft lease agreement will be sent to the Town’s attorney for review.
G. APPROVAL OF MINUTES OF 12 OCTOBER, 2020: Mr. Benson made a motion to approve the minutes of the meeting of October 12, 2020. Mr. LaRocque seconded the motion and it was unanimously approved.
H. PAYROLL AND A.P. WARRANTS: Mr. LaRocque made a motion to accept the Accounts Payable Warrants in the amount of $19,652.90, with the largest payment being made to Evans Group for diesel fuel in the amount of $10,982.25. Mr. Benson seconded the motion and it carried unanimously.
I. OTHER PROPER BUSINESS: None
J. ADJOURNMENT: There being no further business to come before the Board, Mr. LaRocque moved for adjournment. Mr. Benson seconded the motion and the meeting was unanimously adjourned at 7:18 p.m.
Respectfully submitted,
Betty Lord

Oct 262020
 

Minutes of the Meeting of
TOWN OF BROOKFIELD
SELECTBOARD
Town Clerk’s Office
October 12, 2020
THOSE PRESENT: John Benson, Chair; Jeff Kimmel, Dennis LaRocque, Board members, Tim Higgins, Rob Wheatley, Scott Brock, Chris Bunt, Lew Stowell, Richard Doolan, Theresa Godfrey, Town Clerk; and Betty Lord, Secretary
A. CALL TO ORDER: The Chair, Mr. Benson called the meeting to order at 6:33.
B. ADJUSTMENTS TO THE AGENDA: None
C. PUBLIC COMMENTS: Mr. Scott Brock appeared before the Board to ask his name be corrected in the minutes of September 14, 2020. His main purpose in appearing was to request that he be considered as a member on the Board of Adjustment. He agreed that he had read the by-laws of the Board. Mr. Benson made a motion to accept Mr. Brock as the fifth member of the Board of Adjustment. Mr. Kimmel seconded the motion and Mr. Brock was unanimously elected as a member of the Board of Adjustment.
D. NEW BUSINESS:
1. FY19 Audit. Ms. Theresa Godfrey, Town Clerk, reported to the Board that the paper work of the audit for 2019 was completed by the auditors after July 1st; therefore, the changes to the audit have to be put in the beginning of the 2020 audit. Payment for the 2019 audit will have to come out of the 2020 budget. Mr. Benson moved to accept these terms of a letter from the auditor, Mr. Kimmel seconded and the motion was unanimously approved.
2. Local Emergency Plan Update. Mr. Richard Doolan, Director of the Emergency Management Plan of the Town of Brookfield appeared before the Board to present changes he had made to the EMP. A copy of these changes is attached and have been made a part of these minutes. Mr. Benson introduced Mr. Lew Stowell to Mr. Doolan and stated that Mr. Stowell had considerable training in emergency management and might be of help to the committee. Mr. Benson moved to accept the emergency plan as outlined by Mr. Doolan. Mr Kimmel seconded the motion which carried unanimously.
3. Public Safety Committee – Lee Stowell appeared before the Board to present a status report from the Brookfield Public Safely Advisory Committee. He reported there were fourteen roads in town with speed limits. He stated there was $6,500 in the budget that has not been used to-date. He suggested that $4,000 of the budget line item could be used to replace destroyed or stolen signs now and the additional monies be used in May to replace those destroyed over the winter. Mr. Rob Wheatley reported there are quite a few signs in the Town Garage but that many of the signs are also missing posts. Mr. Benson asked that a plan be made to include what is needed in the way of traffic signs, what is on hand, what is needed to be purchased, and the costs of what is needed to get the post in the ground. Mr. Wheatley said it would be more cost effective to rent the equipment for the post holes rather than buying it. Mr. Benson also said replacing signs that still have poles should not be a problem, but for those requiring poles, the road crew is busy preparing for winter and those signs may have to wait for installation.
Mr. Stowell also discussed the over-weight permit processing procedure. A copy of the report for (1) Traffic Sign Recommendations and (2) for Vehicle Over-weight Permit Processing Procedures is attached and made a part of these minutes.
Mr. Stowell also reported that although the threat of the Emerald Ash Bore is still prevalent, the COVID-19 pandemic has caused most efforts to be put aside this year. The Lure/Bait kits and the traps have been stored and there are plans for a more concentrated effort in 2021.
Mr. Stowell asked that a No Parking sign be placed at the turn-around on his property as people are parking in the space making it impossible to use the turn-around . He also talked about the contract that is made with the Sheriff’s Department. Mr. Benson said the contract was coming up again in the spring and he suggested that Mr. Stowell talk with the Sheriff or his second-in-command to discuss the fee schedule to see if an increase in the contract might be necessary or to ascertain that the Town is already getting the services set out in the present contract.
E. Highway – Mr. Rob Wheatley reported the East Hill grant has been paid off. The grant requires that photographs before and after the completed project be taken.
Mr. Aaron Mace on West Street is seeking to install a driveway. Mr. Wheatley will get in touch with him to start the process.
Bear Hill Road Culvert – Mr. Chris Bunt of the State of Vermont, Agency of Transportation attended the meeting to discuss ways in which the culvert on Bear Hill might be repaired. After much discussion, Mr,. Benson asked Mr. Bunt to prepare a report of the costs for having the State do the pilings, what the other costs and the timing of the project would be.
The Board approved two license agreements for ECFiber installations within the Town right of way: one is for Old Cross Road and the other is for Bear Hill Road. Mr. Benson made a motion to approve the license agreements. Mr. Kimmel seconded the motion and it was carried unanimously. Copies of both license agreements are to be held at the Town Garage and the Town Clerk’s office.
Washington Electric. A utility pole has been installed on Old Cross Road by Washington Electric. Mr. Benson stated they will be held to the same provisions as those of ECFiber, i.e., if the Town needs to have the pole moved for any reason, Washington Electric will move it and be responsible for the cost. Mr. Kimmel made a motion that it is the condition of this license that after working within the highway ROW, Washington Electric shall restore the surface of the highway ROW to its present condition, including removal of tree stump remnants created during the course of the construction . Once the utility is installed, Washington Electric shall install and maintain at the edge of the ROW on both sides of each underground line road crossing, permanent markers with the words “Underground Utility” on them denoting the utility crossing location. Mr. LaRoque seconded the motion and it carried unanimously.
Mr. Benson presented to the other members of the Board a draft of a lease agreement for the sand pit project. He asked Mr. Kimmel and Mr. LaRoque to review the draft and after any changes to forward a copy to the Town’s attorney.
Executive Session: Mr. Kimball moved that the Board go into Executive Session to discuss personnel matters at 8:30 pm. Mr. LaRoque seconded the motion. At 8:48 the Board voted unanimously to come out of Executive Session.
F. Old Business
1. Amendments to the 14 September Meeting Minutes The secretary was asked to
make the necessary adjustments of changing Mr. Brock’s first name to Scott.
2. Approve Minutes of the September 28 Minutes. Mr. Kimmel made a motion to accept the Town of Brookfield, Selectboard minutes of September 28, 2020 as presented. Mr. Benson seconded the motion and the minutes were approved unanimously.
G. Payroll and AP Warrants. Mr. LaRoque moved to accept the Payroll and Accounts Payable Warrants in the amount of $13,913.70 with the largest payment being to Gorman Group in the amount of $4,107.80. Mr. Benson seconded and the motion was unanimously approved.
H. Other Proper Business. Mr. LaRoque reminded everyone the Garage Committee would be holding an Open House at the Town Garage for the General Public on Saturday, October 17, 2020.
There being no further business to come before the Board, Mr. LaRoque moved for adjournment. Mr. Kimmel seconded the motion and the meeting was adjourned by unanimous vote at 9:10 pm.
Respectfully submitted,
Betty Lord, Secretary