May 022019
 

The 2nd installment for the 2018-2019 tax year is due on Saturday, May 4th.  I will be open additional hours on Friday, May 3rd from 4:30-7:00 and on Saturday, May 4th from 9:00-1:00.  Postmarks do count if you mail them in by the 4th.
 

May 022019
 

Town of Brookfield
Selectboard Meeting
April 22, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Present: John Benson, Jeff Kimmel, Dawn Conant, Steve Schaeffer. Cory Haggett and Ray Peck (Road Crew Foreman) not in attendance tonight.
1. Call to Order – 6:30 p.m.
2. Adjustments to Agenda – None
3. Public Comment
• Mr. Schaefer brought in a letter about the proposed Town Garage addition and Ash Tree removal, which were discussed at Town Meeting. He explained his letter, suggesting the possibility of using the removed ash trees as a possible building material in the Town Garage project.
• Mr. Benson commented that the Board will certainly looking into that option, but cautioned that many of the trees are on private landowners’ property and if there is any value at this time, the landowner might want it. In addition, the final building plan will have to be reviewed for fire and safety compliance.
• Mr. Schaefer said he hoped his suggestion would be included in the process and asked to Board to keep him informed if he can be of any assistance.
4. New Business:
A. Public Hearing – Montgomery Road Mileage Determination
• Mr. Kimmel reported that a Notice of the Hearing for the Montgomery Road Mileage was both published and posted. The Board needs to confirm the previous mileage determination made by the state Agency of Transportation, and then submit the Board’s ruling to AOT.
• Mr. Benson made a motion to accept the revised layout/mileage as discussed. Mr. Kimmel second. Mr. Benson asked for any discussion – (none): 2-0-0.
B. Highway
1. Pike Construction Quote for Paving: the Board needs to check with Mr. Peck to see if he submitted paperwork in support of a grant for this work. Work cannot proceed until this is confirmed.
2. Overtime Policy: this item will be tabled until Mr. Haggett is back and able to discuss with the rest of the Board.
3. Witt’s Bridge Repair: the Town is awaiting official VTrans confirmation and state approval for the completed work on the bridge. The Board assumes it will be coming soon, but with recent flood emergencies in the State it could get delayed. Either Mr. Peck or Administrative Assistant Kasey Peterson can confirm the project’s status.
4. Other Highway Business: Mr. Peck was not present, but the Board will follow up with him regarding recent storm damage in Brookfield and where we are with repairs.
C. Budget Questions:
• Town Meeting Article 5: $5,000 for development of Ash Tree response plan will be a Highway budget item.
• Town Meeting Article 6: $5,000 for survey for Stone Road will be a General budget item.
• The Board decided to table the rest of the budget questions, until Mr. Haggett is back and the Board has a chance to review budget status as we approach the close of the fiscal year (June 30).
D. Administrative Officer/Administrative Assistant: Ms. Peterson is considering taking on the (zoning) Administrative Officer position for Brookfield, which would be in addition to her work with the Board as Administrative Assistant. The Board will follow up with her to see if there are any questions and whether she has decided how to proceed.
E. Damage to entrance alcove of the Town Library: Mr. Kimmel and Mr. Benson inspected probable water damage in the front hall of the library. They also looked downstairs (basement) and upstairs (attic) to see if similar issues showed there.
5. Old Business
A. Approve Meeting Minutes of March 25, 2019 meeting: Mr. Benson made a motion to approve the March 25, 2019 meeting minutes. Mr. Kimmel second: 2-0-0.
B. Approve Meeting Minutes of April 8, 2019 meeting: Mr. Kimmel made a motion to approve the April 8, 2019 meeting minutes. Mr. Benson second: 2-0-0.
C. Drug and Alcohol Policy
• Mr. Kimmel brought up that there was still one item to figure out; regular employee testing and pre-employee testing and the board “shall” require.
• Mr. Benson made a motion to approve the Brookfield Drug and Alcohol Policy with noted revisions. Mr. Kimmel seconded. Mr. Benson asked if there was any discussion. No discussion. 2-0-0
6. Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $11,033.43 with large bills that include White River Valley Ambulance (Ambulance): $3,596.25; BCBSVT (Health Insurance): $3,934.30; Goodrich’s Maple Farm (Chlorine tank): $1,364.71. Mr. Benson second: 2-0-0.
7. Other Proper Business:
• Mr. Benson stated that a Road Crew member will be undergoing surgery, so Mr. Peck will likely be performing grader operations along with other Crew members taking on additional tasks. Mr. Benson mentioned that the Board might consider creating a 4th full-time position next year, based on increasing workloads and time demands facing the Crew.
• A Government Audit Symposium is scheduled for May 22, 2019, if anyone is interested.
• The Board agreed to ask Town Clerk Teresa Godfrey send a warning letter by certified mail regarding continuing trash issues at a Ridge Road property.
• Mr. Kimmel will ask Ms. Peterson to prepare a listing of budget status and remaining funds as the Town heads into the close of FY 2018/2019.
8. Mr. Kimmel made a motion to adjourn at 7:30 p.m., Mr. Benson second: 2-0-0.

Apr 292019
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY APRIL 24, 2019, 5:30 PM
BROOKFIELD TOWN OFFICE,
40 RALPH ROAD, BROOKFIELD, VT
UNAPPROVED MINUTES
The following members attended: Dan Mason, Stuart Edson, Michael Rutkovsky and Lew Stowell.
 

Review and Approve Minutes of March 20, 2019. Approved
Questions or Issues Brought by Members of the Public. Dan Mason as a member of the public represented himself and his neighbors on the East end of Taylor Hill Road. He stated that the road was unpassable despite efforts by the town road crew.  Fire trucks and ambulances would not be able to get to the houses on that end of the road because of the lack of needed ditches and culverts.  This is a safety hazard.  There is concern that their taxes have not gone down but the road condition has deteriorated.  There are several families living in that area with multiple children.  The committee will pass this on to the Select Board but recommended that Dan and /or his neighbors attend the next Select Board meeting.
Continuing Review of OCSD Activities, Reports and Bills. There was a discussion of billing and the fact that only 38.91 % of the patrol hours have been conducted for the FY 2019 year so far.  L Stowell will discuss this and other matters with LT Scott Clouatre, OCSD.  There have been a number of traffic citations issued on Ridge Road in recent months.
Continuing Review of Parking and Speed Enforcement on Brookfield Roads.  A draft list of roads in Brookfield to receive special interest for traffic enforcement was revised and approved.  This list will be sent to LT Clouatre, OCSD.
Review of radar speed cart locations and schedule in 2019. The Speed Cart Plan was reviewed and approved. It will be sent to LT Clouatre, OCSD.
E-911 Sign Order Results. L Stowell to place a notice on Front Porch Forum that the signs in the second order are in.  Persons ordering should stop by the Town Office to pick them up.
Public Safety Advisory Committee Website Use. S. Edson provided a report on the activity for the last 12 months on the Public Safety Advisory Committee page on the town web site. Among other data there were 1571 page views.  S Edson to find out if more data can be obtained and if Google Analytics would be helpful.
Developing and implementing the Draft Emerald Ash Borer Threat Plan. There was a discussion about organization and having a meeting with possible vendors to get input.
May Public Safety Message. The draft message was reviewed, revised and approved.
Setting the Next Meeting. May 22, 2019
Inviting Guests to the Next Meeting. Dan Mason will invite a Motor Vehicle Inspector and advise L Stowell.
The meeting was adjourned at 7:00 PM.

Apr 232019
 

Town of Brookfield
Selectboard Meeting
April 8, 2019 at 6:30 P.M.
Town Clerk’s Office
Minutes
Present: John Benson, Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Jon Binhammer. Jim Carrien (VLCT)
1. Call to Order – 6:30 p.m.
2. Adjustments to Agenda – None
3. Public Comment –
4. New Business:
A. Jim Carrien – Drug and Alcohol Policy
The Board had highlighted sections in the draft Drug & Alcohol Policy that needed clarification. Mr. Carrien gave guidance on updates and revisions. Mr. Kimmel and Administrative Assistant Kasey Peterson will work on incorporating changes for the final version. Some of the items covered included:
• Potential coverage or exemption for Emergency Services personnel.
• The difference between volunteer and paid personnel (employees).
• The Town is required by the Federal Government to have the policy for CMV Operators
• Effect of prescription medications on testing protocols.
• Whether employees have the right to request split sample testing/retest.
• Roles of Road Crew Foreman, Road Commissioner, and Administrative Assistant in the system.
• Pre-employment screening process.
• Levels of enforcement for first and subsequent offenses, along with permissible duties during the process.
• How other municipalities respond to offenses: Mr. Carrien indicated that most towns will terminate an employee with a second offense.
B. Highway
1. Paving Grant
• Mr. Peck to look into which parts of the Ridge Road need to be paved/reclaim, etc. Have Pike work on worst parts first from Crossover Road to school and see how far money goes.
• Mr. Peck will apply for the grant and see what we can do this year.
• Mr. Haggett mentioned that Mr. Peck should look at the culverts along the road and possibly repair/remedy problems while paving work is going on.
2. TAP Grant Alternatives: Brookfield did not receive this grant.
3. Quote for replacement utility vehicle with plow and sander: Mr. Peck gave the Board an estimate amount of $12,000 +/- with a sander and plow. At the end of April Mr. Peck will review with Ms. Peterson where the Highway Budget funds stand and whether to proceed.
4. Overtime Policies: no executive session called; the Board is reviewing the information and possible alternatives.
5. Other Highway:
• Mr. Peck indicated the Town’s roads are holding up well (so far) this year. The Crew has responded to some culvert and drainage issues, and will continue to do so as weather conditions change.
• A property owner has called about Town Winter maintenance leading to rocks being deposited on their property. Mr. Peck commented that it was no more than usual for this time of year, and that the Crew is not doing this on purpose.
C. Brookfield Conservation Commission Appointees: Mr. Kimmel made a motion to accept the Appointees as submitted by Mr. Binhammer of the Brookfield Conservation Commission at the March 25, 2019 meeting (Jon Jickling – 3 years; Jon Binhammer – 4 years; Susan Shea – 2 years; Kathy Kinter – 1 year; Starr Strong – 1 year); Mr. Haggett second; Mr. Benson asked for discussion (none): 3-0-0.
D. Cemetery Mowing Contract: the Mowing Contract will automatically renew unless the Town desires it to be revised or there were issues. Mr. Benson made a motion to allow the Cemetery Mowing Contract to renew; Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.
E. Assemblage Permit – Randolph Area Food Shelf: the Randolph Area Food Shelf submitted a revised route map clarifying the route for the Board. Mr. Haggett made a motion to approve the Assemblage Permit; Mr. Benson second; Mr. Benson asked for discussion (none): 3-0-0.
F. VT Computing – Server Repair:
• Mr. Kimmel discussed the potential repairs with Ms. Peterson, and she confirmed the need to get the work done.
• It might be helpful to have a state person (or VT Computing rep) visit the Town Offices to report about how the cloud and NEMRC function together. Preferably when Ms. Peterson and Town Clerk Teresa Godfrey would be available for the discussion.
• Mr. Kimmel made a motion to have the server repair done (and schedule a time for VT Computing to come in and speak); Mr. Benson second; Mr. Benson asked for discussion (none): 3-0-0.
5. Old Business:
Approve Minutes of March 25, 2019 meeting: Mr. Kimmel noted that the meeting minutes from the March 25, 2019 meeting will be approved at the next Selectboard Meeting.
6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $8,167.86 with large bills that include R.E. Tucker (Gravel): $3,964.80; Rouse Tire Sales (Tires): $1,599.80; Rouse Tire Sales (Tires): $540.00. Mr. Kimmel second: 3-0-0.
7. Other Proper Business:
• Mr. Benson asked about the Stone Road survey proposal. Planned timing is that it goes out at the end of the month and have bids due in June, with no work starting until after July 1st and done by September 9th.
• Mr. Benson will have Ms. Peterson post the notice on the Town’s website and reach out to some local surveyors: one in Williamstown, Rick Bell (Barre), and Larry Swanson (Sharon).
• Mr. Benson will put together a plan to solicit construction bids for the Town Garage addition project. Need to have a list of specifications for the proposed project; when proposals come in, the proposal can be scaled accordingly. Need a cost by November 2019, so the Board could warn and present it at 2020 Town Meeting.
• The Public Safety Committee and Board need to figure out what to do with $5,000 the Town approved regarding Ash Trees and the Emerald Ash Borer problem. Kate Forrer offered to help with planning, so the Board will consult with her.
• April 22nd is the meeting regarding Montgomery Road and the mileage correction. The meeting has been warned. No site visit is needed, and it can be dealt with as part of the regular Selectboard meeting that night.
• Mr. Kimmel mentioned that there will be a Training Meeting for Emergency Operations happening in September.
8. Mr. Haggett made a motion to adjourn at 8:22 p.m., Mr. Kimmel second: 3-0-0.

Apr 222019
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY APRIL 24, 2019, 5:30 PM
BROOKFIELD TOWN OFFICE,
40 RALPH ROAD, BROOKFIELD, VT
AGENDA
 
1. Review and Approve Minutes of March 20, 2019. [03/20/19 Minutes]
2. Questions or Issues Brought by Members of the Public.
3. Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours]
4. Continuing Review of Parking and Speed Enforcement on Brookfield Roads.
5. Review of radar speed cart locations and schedule in 2019. [Speed Cart Plan 2019]
6. E-911 Sign Order Results.
7. Public Safety Advisory Committee Website Use.
8. Developing and implementing the Draft Emerald Ash Borer Threat Plan.
9. May Public Safety Message. [Draft Message]
10. Setting the Next Meeting.
11. Inviting Guests to the Next Meeting.
12. Adjournment.

Apr 112019
 

TOWN OF BROOKFIELD, VT
REQUEST FOR PROPOSALS
April  2019
 
The Town of Brookfield is requesting proposal to establish the center line and travel lanes of a section of Town Highway 8, Stone Road.
 
History
Stone Road is a significant north/south connector within the Town of Brookfield connecting Pond Village through Williamstown to VT Route 64 and Interstate 89.  One of the property owners along this roadway has claimed that the road has moved closer to his residence over the years and that traffic drives by at excessive speeds. As a result, the property owner has parked several vehicles at the edge and possibly into the travel lane of the roadway.
Several residents have raised safety concerns, to which the Town has taken several actions including:

Updating the Town Parking Ordinance
Requested the Orange County Sheriff monitor and inforce the Parking Ordnance (Note, the Sheriff indicated that at the time of their visit to the noted property, no vehicles were within their interpretation of the travel portion of the roadway)
Met with the property owner on several times
Held a public meeting on the subject

It is not illegal to park in the Right-of-Way of the road way. It is legal to park such that the vehicle obstructs the travel lane of the roadway. The question at hand is, where is the actual center line of the roadway and thus the limits of the travel lanes adjacent to this property? Has the road moved closer to the residence as the owner claims or has it shifted to the east as a result of the encroachments? Where is the actual roadway Center Line?
The Town Public Safety Committee requested that this question be answered to determine what action is appropriate to address the safety concerns. The Town voted on March 5, 2019 to approve the expenditure of up to $5,000.00 to retain the services of a Licensed Surveyor to establish the Center Line of the roadway in the area of question.
 
Proposal Requirements

Work must be performed by a Licensed Surveyor (LS) registered in the State of Vermont. Name, address, License number and years of practice shall be provided in the proposal.
Work cannot begin before July 1, 2019 and must be completed no later than September 6, 2019 unless otherwise approved in advance in writing by the Selectboard.
Results of the work shall be presented to the Selectboard at their regularly scheduled meeting, September 9, 2019, 6:30 pm at the Town Clerks Office in Pond Village.
Cost proposal shall include all labor, materials and expenses to complete the work.
The Final product shall include a narrative of the work performed and a plan clearly illustrating the current roadway center line and travel lanes along with what the survey/research determines as the actual roadway centerline and travel lanes. The actual center line shall be tied to physical features such that it can be reproduced in the field.
The LS will participate in a field meeting with the Selectboard, members of the Public Safety Committee and the property owner to review the results. At a mutually agreed upon date following the September 9th Selectboard meeting. The LS will have marked (painted) the centerline of the road just prior to the site visit so the actual road center line can be observed.
Three reference of similar work shall be provided.
A time line for completing the work shall be provided.
Insurance Requirements – Prior to the start of work, a certificate of insurance shall be provided to the Town. The minimum shall be as follows:

Work’s Comp.                 $500,000
Commercial General Liability $1,000,000
Business Auto $1,000,000
Professional Liability $1,000,000

 
Legal Action
Should the results of this work effort indicate that vehicles on the subject property are in fact obstructing a portion of the roadway travel lane and the property owner refuses to move the vehicles or contests the survey, the Town may decide to take legal action. If this should accrue, the LS will be expected to defend his or her work in this proceeding. This would be an additional cost. An hourly price for expert testimony shall be provided with the proposal.
 
Survey Area
See Map-1
 
Submission of Proposals
Proposals shall be submitted in a sealed envelope clearly marked “Survey Proposal” on the outside of the envelope. To be considered, proposals must be received by noon on June 6, 2019 at the Brookfield Town Office, 40 Ralph Road, P.O. Box 463, Brookfield, VT 05036. Proposals will be opened and reviewed at the next warned Selectboard meeting following. The Selectboard reserves the right to reject any and all proposals and or to negotiate with any of the submitters if it believe it is in the best interest of the Town to do so.
 
Questions shall be directed in writing to Kasey Peterson, Administrative Assistant at the address noted above. Question must be received by noon, May 23, 2019.
 

Apr 112019
 

Town of Brookfield
Selectboard Meeting
March 25, 2019 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
 
Present: Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Jon Binhammer. Mr. Benson was not available for the meeting.

Call to Order – 6:30 p.m.

 

Adjustments to Agenda – None

 

Public Comment –

Binhammer of the Brookfield Conservation Commission submitted a proposed list of recommended Commission appointees for the Selectboard’s approval.
Binhammer asked about the difference between Commission and Committee. Mr. Kimmel stated that a Committee would work as an advisory body to the Selectboard, while the Commission would be a formal independent body.
Binhammer says they plan to have a meeting to establish the Commision’s by-laws, Officers, etc. soon.
Kimmel recommended that the Selectboard table any decisions on the recommendations until the next meeting (April 8th), when all the Board will be there; Administrative Assistant Kasey Peterson will also be able to warn it on the agenda so that the public attend the meeting and/or comment.

 

New Business:
Highway

 

Certificate of Highway Mileage

The Board will need to put a notice in the Randolph Herald and post notices about a public hearing on the final determination of distances at the intersection of Montgomery Road and VT Route 14. The Selectboard will also notify adjoining landowners.
Work done on the intersection several years ago did not go through the final approval process at that time. The hearing will be planned for the regular Selectboard meeting on Monday, April 22, 2019. Once that happens the determination can be submitted to the state Agency of Transportation.

 

Other Highway Business

Peck spoke with Chris Bump (of AoT) and was told that if we are satisfied with the work on Witts Bridge then go ahead and pay Parent Construction. Mr. Haggett asked if the State had done their walk-through yet. Mr. Peck reported no, but as long as the Town is satisfied, all should be good.
Haggett is not in favor of paying until everything is all cleaned up and completed. Mr. Peck said he does not believe there is anything else left to do.
Ray stated that the chloride trailer needs some work and he would like to get a new tank for it at around $1,200 to $2,000.
Peck also spoke with Mr. Bump about state grant availability for the upcoming season, and we are #5 on the list for about $175,000 +/- of potential paving funds. Ridge Road is a likely candidate, and Mr. Haggett suggested that Mr. Peck look into where the worst portion is, how much the Town has to do, what is the likely cost for the repairs. The Board also inquired about whether the Town will reclaim material, and would the paving contractor jump around or want to do a large section at a time.
Peck noted that it is mud season, so the Road Crew is responding to those issues while continuing with normal work for this time of year. He also mentioned that they are running low on various materials.
Peck asked about the 1-ton pickup and the potential for replacement either this or next fiscal year. Mr. Haggett and Mr. Kimmel suggested that he do research regarding the purchase of a 1-ton and come to the next Board meeting to discuss his findings.

 

Budget Questions: Mr. Haggett made a motion that the Board wait to discuss this item until the next meeting (when Mr. Benson returns). Mr. Kimmel second: 2-0-0.

 

Quote from Vermont Computing: Mr. Haggett made a motion that the Board defer this item until the next meeting. Mr. Kimmel second: 2-0-0. Mr. Kimmel will ask Ms. Peterson to contact the firm regarding the estimate of time for this item.

 

Public Assemblage Permit – Randolph Area Food Shelf: Mr. Kimmel and Mr. Haggett reviewed the application. Mr. Haggett made a motion to approve the Assemblage Permit once the applicant provides additional information as to the routes being used. Mr. Kimmel second: 2-0-0.

 

Local Emergency Management Plan: Mr. Kimmel commented that both he and Mr. Benson have looked at and made markups to the document. Mr. Kimmel will talk with Ms. Peterson to complete edits and get the document in “final” form.

 

Old Business:

 

Approve Minutes of February 25, 2019 meeting: Mr. Haggett made a motion to approve the meeting minutes for the February 25, 2019 meeting; Mr. Kimmel second: no discussion: 2-0-0.

 

Approve Minutes of the March 11, 2019 meeting: Mr. Haggett made a motion to approve the meeting minutes for the March 11, 2019 meeting; Mr. Kimmel second: no discussion: 2-0-0.

 

Payroll/AP Warrants: Mr. Kimmel made a motion to pay the warrants totaling $57,145.64 with large bills that include: Parent Construction (Witts Bridge): $34,680.00; Evans Group (Diesel): $16,497.80.25; BCBSVT (Health Insurance): $3,934.30. Mr. Haggett second: 2-0-0.

 

Other Proper Business: None

 

Mr. Haggett made a motion to adjourn at 7:32 p.m., Mr. Kimmel second: 2-0-0.

 
 

Apr 032019
 

MINUTES OF THE BROOKFIELD LIBRARY TRUSTEES, MARCH 27, 2019
Present and Voting: Kym Anderson, Amy Borgman, Dan Childs, Emily Noyes, Cat Wright
Present and Not Voting: Laura Rochat, librarian
-Minutes were approved
-Treasurer’s Report: Dan was the Library’s representative at Town Meeting. He reports that our funding continues and that no concerns about the Library were raised. Amy was re-elected to the Board. Our finances continue to be stable. Dan and Emily will review our financial reports to confirm this at the next meeting.
-Librarian’s Report: Laura has replaced the failing computer with a Chrome Book laptop. She and Dan will work to transfer information from the old device to the new.
Regarding programming, the Sunday knitting will continue through April by popular request and MaryLou’s forbearance. Laura has arranged for several programs to be sponsored by the Library, please refer to New Business for that summary. Thanks to Laura the Library has a pass to VINS, ECHO, The Fairbanks Museum, and will purchase one for The Shelburne Museum. Laura will also put together a flyer for the Brookfield Elementary School students about Brookfield Library summer hours and the programs we will be offering.
-Old Business: The Library continues to be supported by the Town, please refer to the Treasurer’s Report above.
-New Business:
Friday August 9: traveling Planetarium from Fairbanks Museum to be held at the Old Town Hall. 2 consecutive shows, earlier one for children with a 30 person limit for each.
Sunday August 18: Deb Hellfrich of Gold Star Dog Training will also be held at the OTH to talk about communicating with dogs.
Planned but not yet scheduled are the following programs: another Deconstruction program with a Reconstruction program sometime thereafter, a story reading hour with the Poetons at the Library, a Library sponsored Arts Bus to be at the opening potluck of the OTH.
-Next Meeting: scheduled for Wednesday May 15 @ 6:30 PM.
It was a pleasure to have everyone around the table.