Dec 102019

Town of Brookfield
Selectboard Meeting
November 25, 2019 at 6:30 P.M.
Town Clerk’s Office

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Ray Peck (Road Crew Foreman)

Public Present: Stan and Sharon Wheatley

Call to Order – 6:33 p.m. Adjustments to Agenda – NonePublic Comment: Mr. & Mrs. Wheatley inquired about the status of their request for a zoning variance. Mr. Kimmel reported that he has received their information and is working on it, along with reviewing pertinent requirements regarding variances. Mrs. Wheatley asked about the length of the process, including timing for a hearing. Mr. Kimmel will get back to them on whether a hearing is needed and possible dates to do so. In addition, the Wheatleys indicated there may be adjustments to the proposal, so another site visit may be necessary. Mr. Kimmel thanked them for their patience.New Business: A. Variance Permit Request – Wheatley: see above. B. Highway

1. Ridge Road Paving – Pike Construction

There are issues with areas of paving on Ridge Road. Mr. Peck has taken photos of the 6 worst spots that he feels are currently problematic or could become more of a problem through the Winter and Spring. Mr. Peck needs to call Chris Bump (Agency of Transportation) and see if we can get a state inspection to verify conditions. Pike has said they will fix the problems. Mr. Benson wants an agreement of the value of what needs to be fixed and when it will occur; if we wait until Spring (due to winter weather) will that make it cost more, etc. He will work with Administrative Assistant Kasey Peterson to draft a letter and review options. Mr. Benson suggests that the Town hold off payment (at least a portion) until Pike and the Town figure out the repairs, process, timing, and value for fixing the problems.

2. Obstructions/Snow in Public Roads

If the Town crew witness snow/obstructions in the road, they need to give Ms. Peterson the 911 numbers/address and she will send a letter to the property owner. A Bear Hill property owner has put a 3 ½” diameter pipe/pole, 8 feet tall in the travel way/edge of the road. Mr. Benson wants Mr. Peck to speak with Mr. Bump at VTrans to see if there is a statute addressing what the Town can/cannot do. Then Ms. Peterson can draft a letter that references that statute and give the property owner a deadline to remove the pipe/pole and the legal reason for doing so.

C. VLCT Cannabis Resolution Relating to 5.54: the Board discussed the request for Town support of the resolution, and decided that at this time it is not interested in supporting the proposal.

D. Budget – Radio Repeater: this issue/item will have to be tabled for this year, as the Board is dealing with multiple other budget issues/purchases.

E. Other Highway Business

Mr. Peck talked about the plans for loader purchase. The Board asked for the plan of what we are getting regarding the loader so the Board can provide detailed information about the proposed purchase to the voters (payment structure, trade in etc.) at Town Meeting 2020. Regarding the proposed truck purchase: we need information for this as well and if we will be able to pay for it starting Fall 2021. Can we sign the contract in the near-term to start the order process and timeline, etc.? Mr. Peck will follow up. The Board asked Mr. Peck about gas for the 1-ton truck and if he has the debit/credit card to pay for purchases. He got the debit card from Town Clerk/Treasurer Teresa Godfrey and he has signed the form acknowledging the card policy. Rob Wheatley still needs to sign the form. There is a book to keep track of and retain copies of receipts. Regarding the cost for a sander/plow: it is not the same as the quote that was previously given to Mr. Peck. He will check with Lucky’s to see what happened and what the difference is and get back to the Board. Ray brought up about the overtime pay/working on Holidays and how the crew is paid. The Board came up with 8-hour Holiday pay and time & half for work if they work on the holiday. Mr. Haggett wants a policy set; Mr. Kimmel will draft language to amend the Personnel Policy accordingly. The Board is continuing to consider designs for the proposed expansion/renovation of the Town Garage, including 3 bays heated, 1 heated, or 4 bays heated.

5. Old Business: A. WRVA Brookfield Representative: Mr. Benson has not talked with WRVA yet. Mr. Haggett said that if the Board cannot find anyone in the interim, he can serve until February 2020. B. Personnel Policy Changes: Mr. Kimmel is still working on continued edits and tweaks. C. Approve Minutes of October 28, 2019 meeting: deferred. Mr. Kimmel will forward the draft to Mr. Haggett and Mr. Benson for review. D. Approve Selectboard Minutes of November 11, 2019 meeting: Mr. Haggett made a motion to approve the Meeting Minutes of November 11, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.

6. Payroll/AP Warrants:

A. Warrant for Town Contributions: Mr. Benson made a motion to pay the warrants for Town Contributions totaling $15,341.00 with large bills that include $3,600; Visiting Nurses of VT and NH: $2,000.00; Randolph Senior Center: $1,905.00; Clara Martin Center: $6,450.00. Mr. Kimmel second. Mr. Benson asked for discussion (none): 3-0-0.

B. AP and Payroll Warrants

Mr. Kimmel made a motion to pay the warrants totaling $48,651.72 with large bills that include $16,673.40; R.E. Tucker (gravel): $6,442.00; R. E. Tucker (gravel): $5,970.00; Lowell Mcleaods Inc. (truck chains). Mr. Benson second. Note: The Selectboard is delaying the $212,556.40 payment to Pike Industries pending solutions/resolution of pavement issues on Ridge Road (as mentioned above). Mr. Benson asked if there was further discussion on the amendment (none): 3-0-0.

7. Other Proper Business:

Mr. Benson is starting work on a rough draft of the Town Budget. Mr. Kimmel will reach out to groups that have requested contributions in the past to get their proposed numbers and updated reports into the upcoming Town Report. Ms. Peterson and Ms. Godfrey also may have already received submissions. The Board will ask community members for suggestions for a cover photo and dedication(s) in the Town Report. Mr. Benson asked Mr. Haggett if he had spoken to the Garden Club yet on their potential request for funding; he is working on it.

8. Mr. Kimmel made a motion to adjourn at 7:54 p.m., Mr. Haggett second: 3-0-0.

Dec 052019

Town of Brookfield
Selectboard Meeting
October 28, 2019 at 6:30 P.M.
Town Clerk’s Office

Present: John Benson, Cory Haggett, (Jeff Kimmel not in attendance) Ray Peck (Highway Dept.)

Call to Order – 6:30 p.m. Adjustments to Agenda – NonePublic Comment – Stan and Sharon Wheatley

Stan and Sharon Wheatley want to know the status of their application to build a building. It was submitted a few months ago and they would like to know the status, so if approved they can get it built before winter. Mr. Benson will check with Jeff Kimmel as he is not in tonight and will have Jeff get back to them or he will.

4. New Business:

A. Highway

Bob Wheatley Performance Review Ray says it is done. He needs Rob to sign it once they talk and then have the Selectboard review it.

2. Fuel Card Policy/and Log for F-350 Mr. Haggett will follow-up with Kasey on Tuesday as to the procedure/policy for the Fuel Card.

3. Other Highway Business Historic Stone Wall was hit – no idea who did it or when. Was thought someone plowing did it. At this stage the Town does not believe it was one of our drivers. Horner Road – State to replace fence. Crew will be ditching on Tuesday as long as weather works. They will take dirt from ditches to landowners nearby. Mr. Benson suggested that they use it on Taylor Hill. Ray meeting with FEMA people regarding project: Can we resurface certain areas? 3,000 yards of material. Will they reimburse us if not done by a certain date/time frame? Ray to check with Kasey to see where we are on the grant. Mr. Benson would like Kasey to go through and track all grant separately and have a status of what we have and when each one needs to be done.

Ray asked if we need to talk soon about the up and coming budget and any purchases etc. for the Highway Dept. (loader, truck, town garage addition). Mr. Benson commented that yes this needs to be discussed and we need to find out where we are on spending etc.

B. Old Post Road Insurance Claim

Grader hit wire that was buried under the road. It was put in years ago. VLTC is not going to pay it as a claim. There will still be problems this winter and down the road with this. Can the Town in the spring dig a trench for the Owner’s to reinstall the wire at their (Owner’s) expense? Town digs and covers trench and Owner provides materials to go in trench. Mr. Haggett cautioned that if we start doing this for them, the others in the Town would expect more of the same in the future. A question was raised is it on file with the Town that they have power across the road. Town does not want to pay. Have Theresa look for a permit (if any). Need to work to protect the Town in the future with this matter and others if they arise.

C. Barre Town Ambulance Report – FYI

5. Old Business:

A. Stone Road Survey Complete. File plat in land reports.

B. Personnel Policy Changes Mr. Kimmel working on with Kasey. Tabled until the next meeting when he can be in attendance.

C. Approve Amended Meeting Minutes of August 26, 2019 meeting.

Mr. Haggett made a motion to approve the Amended August 26, 2019 meeting minutes. Mr. Benson seconded it. 2-0-0.

D. Approve Meeting Minutes of October 14, 2019 meeting.


6. Payroll/AP Warrants:

A. Mr. Haggett made a motion to pay the warrants totaling $19,533.37 with large bills that include R.E. Tucker (gravel): $8,837.50; BCBSVT (Health Ins.): $3,934.30; Rouse Tire Sales (truck tires): $1,912.48. Mr. Benson seconded. 2-0-0.

Other Proper Business:

Mr. Benson mention that Julie gave her resignation for the WRV Ambulance Board. He will ask Andy about this.

Jay Ansel/Jeff Connor – meeting at the Town Garage – move forward with the planning of building it. He asked if the Board gives him authorization to get the agreements needed to move forward with this portion of the planning. Mr. Haggett seconded it. 2-0-0

8. Mr. Haggett made a motion to adjourn at 7:24 p.m., Mr. Benson. 2-0-0

Dec 042019

     Meeting Minutes of the Brookfield Conservation
Commission             Nov. 25, 2019

Jon Binhammer, Starr Strong, Kathy Kinter, Sue Shea, Jon Jickling

Meeting came to order at 7:00 PM

Review of October minutes which were unanimously
approved as presented.

There was no one from the public in attendance.

Bylaws: We reviewed the second draft, amended
it and voted unanimously to adopt it as amended.  Jon B will make the agreed upon changes and
email us the final draft. He will also give it to the Select Board for their
review.  We will sign the bylaws at our
December meeting.

Open meeting law: Kathy reviewed
open meeting law.

Forest Fragmentation:  Sue presented a recap of the webinar she
watched concerning Act 171, the purpose of which is to maintain and improve
ecological integrity of forest blocks and connectors throughout the state by
incorporating such goals into town plans and zoning.  We agreed that given the Planning
Commission’s current reassessment of Development Bylaws, we have a role to play
in researching and providing input towards meeting the aforementioned goals of
Act 171.

Needed Actions: 

Jon B. will attend
the next Planning Commission meeting if there is time on their agenda. 

Sue will send our
commission the link to the webinar so that we can watch prior to our next
meeting. She will also contact Jens Hilke, wildlife biologist with VT Fish and
Wildlife, to request that he attend our next meeting to discuss Act 171and
BioFinder in detail.  Members of the
Planning Commission will be invited to join us.

Development Bylaws:  Jon J. of the Planning Commission asked
for input regarding the current regulations on setbacks along shorelines of
town waterways.  After discussion that
touched on current and best practices, the regional planning commission and
state regulations, it was decided that our commission needs to first familiarize
ourselves with the Development Bylaws. 
Kathy suggested that the Planning Commission look to state regs for
guidance as well.

Needed Actions:

Prior to the next
meeting we will all review the Development Bylaws Jon J sent us.

Jon B will check
with Two Rivers Regional Planning for their recommendations.

Other business: It was agreed that
we need a visible presence on the town website, i.e, a Conservation Commission
designated tab. 


 We will look at other town websites to see what they have done and discuss this at the next meeting.

Next meeting:  Dec 16, 2019

Meeting Adjourned at 8:45 PM. 

Respectfully submitted,

Kathy Kinter

Dec 042019

 Meeting Minutes of the Brookfield
Conservation Commission             Oct.
21, 2019

Jon Binhammer, Starr Strong, Kathy Kinter, Sue Shea, Jon Jickling

Meeting came to order at 7:03 PM

Review of August and September minutes.  Both were unanimously approved as presented.

There was no one from the public in attendance.

Bylaws: We began the review process.  Jon B will make the agreed upon changes and
email another draft to review at the next meeting.

Open meeting law: The bylaws took so
long it was decided to table this review until next meeting.


brief recap of the Baker Pond Paddle and Brookfield Town Forest Hike was
made.  Seven were present at the paddle
and 4 at the hike. Kathy suggested always having a sign-up sheet to get
participants’ emails to add to the list she has begun.  This can be used to garner volunteers when
needed as well as announce programs and projects.

EAB subcommittee:

F, the town forester asked Jon B. if anyone from the commission wanted to serve
on a sub-committee concerning ash borer. 
Jon J. will contact her about serving on the committee.

Other business:

will attend the forest fragmentation webinar by VT F&W tomorrow and share
what she learned.  Jon B said Two Rivers
has also addressed forest blocks and connectivity.  This issue is relevant to the Planning
Commission as well as the Conservation Commission.

Meetings:  Kathy informed members that Teresa has
posted our meetings and minutes on the town website.  All agreed that the commission needs a
dedicated presence on the site.  Discussion of this will be added to the
next agenda.   

meeting has been moved to Monday, Nov. 25th.

The rest of the agenda was tabled until
next meeting.

Meeting Adjourned at 8:45 PM. 

Respectfully submitted,

Kathy Kinter

Dec 042019


Brookfield Planning Commission

Date:  Wednesday, November 13, 2019


Geoff Girard,
Martha Judy, Nancy Jacques, Gwynn Zakov, Jon Jickling

Zakov called the meeting to order at 7:05 p.m.

Girard/Jickling moved to approve the minutes of
the Oct 16, 2019 meeting. Unanimously approved.

member of the Brookfield Conservation Commission (CC), expressed the CC’s
interest in supporting the Planning commission work revising the town bylaws.  Ideas for coordination between Commissions to

The Planning Commission continued to work on
revisions to the town Bylaws.

The date of the next meeting was set for
Wednesday December 11th.

Judy/Girard moved to adjourn.  The meeting adjourned at 8:40 p.m.

Respectfully submitted,

Jon Jickling

Nov 262019

Town of Brookfield
Selectboard Meeting
November 11, 2019 at 6:30 P.M.
Town Clerk’s Office

Present: John Benson (Chair), Cory Haggett, Jeff Kimmel

Call to Order – 6:44 p.m. Adjustments to Agenda – NonePublic Comment – NoneNew Business: A. Highway 1. Bear Hill Culvert Extension Letter: Mr. Benson signed off on a request to the Vermont Agency of Transportation for a one-year extension (to 12-16-20) on documentation due regarding a new culvert on Bear Hill Road. 2. Pike Paving Report: the Town received a request for an additional $12,000 payment to cover shoulder grading on the Ridge Road. Mr. Haggett will confer with Ray Peck (Road Crew Foreman) to confirm the road conditions and payment amount. On motion of Mr. Benson, Mr. Kimmel second, 3-0-0: the Board approved the payment to Pike pending Mr. Peck’s confirmation. 3. Equipment Grant: the Board signed off on a request for reimbursement through the State Municipal Grants-in-Aid program for the purchase of a haybale shredder. Supplemental receipts and supporting documentation will be included in the submission. 4. Road Crew Employee Performance Review: the Board completed the review and approval. 5. Credit Card Limit for Highway Department: The Board contacted Administrative Assistant Kasey Peterson and asked for her recommendation. She suggested a $3,000 limit, and that the card also only be authorized for Mr. Peck’s use. The issue was tabled pending the Board contacting Mr. Peck regarding his approval of the $3,000 proposed limit. On a related issue, the Board briefly discussed potential approaches to accounting for the new debit card policy in the Town Budget. 6. ANR Letter Re: Underground Fuel Tank: the Vermont Agency of Natural Resources sent a request for updated information regarding the status of contaminated soil that was stockpiled in 2005. The Town will follow up on the requested testing

B. Budget 1. Radio Repeater: deferred 2. Garage Extension/Renovation Loan Questions: Mr. Benson reported that he has checked with Connor Construction, and they are preparing proposals (including drawings) regarding potential designs and associated costs. The Board will schedule another meeting with company representatives to review the drafts and raise any questions or suggestions. C. WRVA Representative: Mr. Haggett volunteered to act as Brookfield’s representative, until a permanent volunteer replacement is found. D. Local Hazard Mitigation Plan – Grant for Update: On motion of Mr. Kimmel, Mr. Haggett second, the Board voted 3-0-0 to authorize the Two Rivers-Ottauquechee Regional Commission to apply for the grant on behalf of the Town. 5. Old Business: A. Personnel Policy Changes: deferred. B. Approve Minutes of October 14, 2019 Selectboard meeting: Mr. Haggett made a motion to approve the Meeting Minutes of October 14, 2019, Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0. C. Approve Minutes of October 28, 2019 Selectboard meeting: deferred. D. Approve Minutes of October 4, 2019 Selectboard Special Meeting: Mr. Haggett made a motion to approve the Meeting Minutes of October 4, 2019, Mr. Benson second; Mr. Benson asked for discussion (none): 3-0-1.6. Payroll/AP Warrants: Mr. Haggett made a motion to pay the warrants totaling $73,471.07 with large bills that include: MBFS USA LLC (truck payment): $65,501.78; Radio North Group Inc. (radio – 1-ton truck): $1,835.00; TENCO New England Inc. (plow parts): $1,756.84; Mr. Kimmel second; Mr. Benson asked for discussion (none): 3-0-0.

7. Other Proper Business: the Board will ask Ms. Peterson to send a letter to the Cushings thanking them for their patience and consideration during the Stone Road survey and subsequent site review meeting process.

8. Mr. Haggett made a motion to adjourn at 7:47 p.m., Mr. Benson second: 3-0-0.

Nov 262019

The following members attended: Mike Stoddard, Stuart Edson, Michael Rutkovsky and Lew Stowell. Teresa Godfrey assisted with recent developments as Town Clerk/Treasurer.

Review and Approve Minutes of October 30, 2019. Approved
Questions or Issues Brought by Members of the Public. No members of the public attended.
Continuing Review of OCSD Activities, Reports and Bills. 13 hours of patrol provided.
 Review of Radar Speed Cart Deployments. Two deployments; no data received yet.  Early Winter weather prevented deployment to West end of Northfield Road.
Site Visit at 2141 Stone Road Discussion. Awaiting action by the Select Board
Town Over Weight and Over Sized System Project Progress. Concern was expressed that there are still quite a few missing or damaged traffic and road name signs. It was noted that Brookfield has spent $18,533.93 on traffic and road name signs since 2011. An annual sign inventory is needed. Options were discussed for how the road crew could perform that inventory as part of their normal duties.  Confirmation is being sought to find a statute or regulation that the town must place weight limit signs in addition to State weight limit signs at intersections with state paved highways.  Edson following up with VTRANS Town Highway and Bridge Restrictions data base group on how the data base works.  L Stowell continuing research on statutes and regulations.  The Select Board will be presented options in how to enforce weight limits.  There was discussion about whether to purchase and erect all the weight limit signs in a single year or to spread it over two or three years.
E-911 Sign and Traffic Sign Status. The sign order from Vermont Correctional Industries has been received. M. Stoddard to put all 90 signs in numerical order to assist T. Godfrey in issuing the signs.
Brookfield Fire Department Smoke & CO2 alarm program. No action taken.
Emerald Ash Borer Progress. More work needed to identify an appropriate site.
Public Safety Advisory Committee Website Use. Further work needed.
November Public Safety Message. M Rutkovsky to prepare draft and send to L Stowell.
Setting the Next Meeting. December 18, 2019.
Inviting Guests to the Next Meeting. No Guests to be invited in December.
Adjourned at 6:49 PM

Nov 192019


NOVEMBER 20, 2019, 5:30 PM




sequence may be varied to accommodate members of the public and guests.

Review and Approve Minutes of October 30, 2019. [10/30/19 Minutes]Questions or Issues Brought by Members of the Public.Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours]Review of Radar Speed Cart Deployments.Site Visit at 2141 Stone Road Discussion.Town Over Weight and Over Sized System Project ProgressE-911 Sign and Traffic Sign Status.Brookfield Fire Department Smoke & CO2 alarm program.Emerald Ash Borer Progress.Public Safety Advisory Committee Website Use.October Public Safety Message. [Draft Message] Setting the Next Meeting.Inviting Guests to the NextMeeting.Adjournment.

Nov 182019

To all private snow plow contractors and residents of Brookfield,
please be advised that depositing by blowing or plowing onto the traveled way
or shoulder of a class 1, 2 or 3 town highway violates Vermont Statute Title
19, Section 1105 and Title 23, Section 1126a. Depositing snow onto any highway
may cause slippery conditions or snow berms that result in increased
maintenance costs and can pose a danger to travelers and town road workers.
Private parties who violate this statute will be given a written warning from
the Brookfield Selectboard. Further violations may result in the issuance of a
traffic ticket.

Nov 142019

of Brookfield

P. O.
Box 463

VT 05036



to the provisions of 24 V.S.A. §1535 notice is hereby given that the Board of Abatement,
within and for the Town of Brookfield, will meet on the 18th day of November,
2019 at 6:00 o’clock in the evening, at the Town Office in Brookfield.

Board of Abatement

By Teresa Godfrey      Date


Three Public Places

           Board Members


Doerfer for Jane Doerfer’s Estate                        6:00 p.m.  
November 18, 2019

6:30 p.m.   November 18, 2019

                Appellant                                                            Time                      Date

* 24 V.S.A. §1535 states: the board may abate in whole or part taxes, interest,
or collection fees accruing to the town in the following cases:

(1) Taxes of persons who have died insolvent;

(2) Taxes of persons who have removed from the state;

(3) Taxes of persons who are unable to pay their
taxes, interest, and collection fees;

(4) Taxes in which there is manifest error or a
mistake of the Listers;

(5) Taxes upon real or personal property lost or destroyed
during the tax year;

(6) the exemption amount available under 32 V.S.A. §
3802(11) to persons otherwise eligible for exemption who file a claim on or
after May 1 but before October 1 due to the claimant’s sickness or disability
or other good cause as determined by the board of abatement; but that exemption
amount shall be reduced by 20 percent of the total exemption for each month or
portion of a month the claim is late filed.

(7), (8) [Repealed.]

(9) taxes upon a mobile home moved from the town
during the tax year as a result of a change in use of the mobile home park land
or parts thereof, or closure of the mobile home park in which the mobile home
was sited, pursuant to 10 V.S.A. § 6237.