May 272021
 

Town of Brookfield 2021 Annual Meeting  (Approved as amended)
The legal voters of the Town of Brookfield met for the annual Town Meeting, behind the Brookfield Elementary School at 1725 Ridge Road, Saturday, May 22, 2021 at 10:00 a.m. to transact the following business:
Call to Order at 10:15 a.m.
Moderator, Gregory Wight, opened the meeting with the Pledge of Allegiance.
Article 1:  To elect all officers as required by law for the ensuing year by Australian ballot. For this purpose, the polls will be open from 9:00 a.m. to 7:00 p.m.
Article 2: To hear and act on reports of the Town Officers.
John Benson, Selectboard Chair, spoke in remembrance of 2 Brookfield residents who passed in the last year and were a large part of the community.  Sam Dilcer was a Town Auditor for several years and worked diligently to have the Town Report completed for Town Meeting. Ray Peck, born and raised in Brookfield, was the Road Foreman for a number of years.
J. Benson welcomed the new Road Foreman, Tim Higgins. He thanked Rob Wheatley for stepping into the interim Road Foreman position until a new replacement was hired. He recognized Bonnie Fallon for her work as the “Green-Up Lady”, and acknowledged her stepping down.  The Conservation Commission has stepped up as the point of contact for Green-up Day.  Dan Childs and Stuart Edson were also thanked for their work in helping to get fast speed internet, ECFiber, into Brookfield.
J. Benson continued to thank all the Town Officials for keeping the Town running and Kasey Peterson, Administration Assistant, keeping people informed and setting up Zoom for Selectboard meetings during the pandemic. He acknowledged the great job the Road Crew is doing and that they completed major work on East Hill. The Town is having a town-wide reappraisal done. The Selectboard is working on setting the weight limits on the roads, and posting them.  The only agency who enforces the weight limits is the Department of Motor Vehicles.
Dennis LaRocque discussed the progress on the upgrading/rebuilding of the Town Garage.  The Committee was able to meet a few times to identify the garage concerns.  They found a 4 ½ bay would be the best fit. This would be 4 bays with ½ for an office and conference room.  If the Fire Department is included, it would be another 2 ½ bays.  They know the Town is not ready to move forward and is looking into more options.  He said if anyone is interested in joining the committee, to please contact the Selectboard.
Jeff Kimmel said the delay in the Town Reports were due to illness and the electronic version became available about a week before Town Meeting and the printed version became available Thursday.  He plans on sending the remaining copies by mail next week.  The Selectboard is looking at improving the process. The Town Report isn’t normally a Selectboard function, but a function of the town auditors.  Since S. Dilcer stepped down a few years ago, the Selectboard had to step up.  If there is anyone with publishing skills, they would like him/her to step forward to help. An option is to hire someone to create the Town Report.  One way to pay for it is to amend the line item in the Town Report adding money to the budget.
Lew Stowell discussed the current situation with the Emerald Ash Borer (EAB) and said the Selectboard should appoint a committee to continue to monitor the EAB situation.  He recommended the Town Forester should be the ad hoc point of contact.  Kate Forrer, current Town Forester, stated Jon Jickling is on the ballot to replace her and wanted to confirm that everyone knew about EAB.  Currently there is no sign of them in Brookfield but they are showing up in 10 Vermont counties.  J. Jickling, a member of the Conservation Commission, stated they are spread by the transport of firewood.  They plan on having a monitoring system by setting up 16 traps strategically around town. It is a slow-moving infestation.  J. Benson said if you are interested in being a part of the ad hoc committee to contact J. Jickling.
Chris LaMonda, Barre Town EMS, stopped by to say hi and that is was nice to see everyone outside.  Some of the issues the EMS faced this year included the ambulance transporting service and the adjustment to income.  They have been helping with the Covid-19 testing and vaccines.  He stated that they are having a clinic today and Sunday for the vaccines.  They had 200 shots available each day.  He encouraged anyone with questions to stop by the Barre Town EMS office or call them.
Phyllis Humez, Lister, spoke about reappraisal and their progress.  She supports Sean Boyce, Vermont Appraisal Company, in scheduling site visits.  It is a 2-year process that started in October.  He has visited 350 properties and is focusing on structures.  He currently has a few left on the east side of town.  He should finish in that area by the end of summer.  She sends a letter out to property owners 2 weeks in advance.  Please contact her if you have a time restriction or any other concerns.
Tina O’Donnell requested the candidates on the ballot, who were present, be identified for voters’ purposes.
Article 3:  To see if the Town will authorize the Selectboard to borrow money in anticipation of revenues.
Motion by Erik Nielsen, seconded by Ray Mayer.
J. Benson said this is a safe-guard that was needed before changing tax collection to twice yearly, and adjusting to a fiscal year date. This is kept as an article in case we have an emergency and it allows us to request money if needed.
Call to vote. Motion carried.
Article 4: To see if the Town will vote to have all taxes paid into the Treasury as provided by law in two installments, and if so, to set the dates.
Motion by Mike Stoddard, seconded by Dave Sanville that the first payment of 2021/2022 property taxes be due November 6th, 2021; the second payment due May 7th, 2022.
Discussion included sending out a tax bill for each installment, 2 copies, and emailing copies. No decision was made to change the current method of mailing tax bills.
Call to vote. Motion carried.
Article 5:  To approve a 12-month budget for the financial year of July 1, 2021 to June 30, 2022 to meet the expenses and liabilities of the Town General Fund and to authorize the Selectboard to set a tax rate sufficient to provide the same.
Motion by Rachel Rose, seconded by M. Stoddard.
Aaron Adler questioned the several large balances in the budget.  J. Benson confirmed there was money from the State being used for the current town-wide reappraisal with no increase in taxes.  There was money received from a FEMA grant for a West Street road reconstruction that is set aside.  The Town covers the initial cost, and grants go back into the budget as revenue.  We started the equipment fund which we tapped into for the grader.
Teresa Godfrey, Treasurer, stated any balances left at the end of the fiscal year for the general and highway funds are credited towards taxes in the following year.  Last year the credit was $95,000.
Charlie Keeler made the motion to amend the budget by $2000 for the Town Report to be contracted out and D. Childs seconded.
Called to vote on amendment.  Motion carried.
After no more discussion, original article with amendment was voted on.  Motion carried.
Article 6:  To see if the Town will authorize the Selectboard to purchase a new Town dump truck, the cost not to exceed $198,000, and to be financed over a three-year period of 2021-2024.
J. Benson said he needed to amend the amount needed by $2500 due to pricing increase from vendors since the quote in December. The Town owns 3 dump trucks and trades one every three years (so the truck is 9 years old at trade-in). This maintains the reliability of the fleet. The new amount needed would then become $200,500.
Motion by Holly Dustin, seconded by Linda Runnion, to amend the amount by $2500.
R. Rose asked if the equipment fund could be used but J. Benson said that fund is usually used when other issues come into play. They have 3 quotes and they vary slightly. The quote includes finance fees and all the truck needs to be ready to run, i.e., plow and salt spreader hook-ups and radio installation.
Motion by Kelly Smith, seconded by R. Rose to amend that $2500 be taken from the equipment fund.
Called the question.  Motion failed.
Called to vote as amended, adding $2500 to purchase price.  Motion carried.
When asked about a 10-wheeler, J. Benson said it is a straight dump truck, trading in the 6-wheeler, for $205,000. To delay a year would push the schedule out, causing a ripple effect.  The cost could increase in the year.
Called the question.  Motion carried.
Article 7:  To approve a 12-month budget for the financial year of July 1, 2021 to June 30, 2022 to meet the expenses and liabilities of the Town Highway Fund and to authorize the Selectboard to set a tax rate sufficient to provide the same.
Motion by M.Stoddard, seconded by Marylou Maeder.
The cost of the new truck is already included in the budget. It is not an addition to the budget.
Jack Zebora asked about Eagle Peak Road needing to be wider and J. Benson explained the cost of rebuilding sections of road, Mother Nature, and planning which roads need most attention.  We have a three person road crew with one part-time person to fill in when there is illness or vacation time taken. Northfield paved all their roads, and maintaining them is more costly than dirt roads. The Road Crew tries to repair a couple of “mud bog” areas in the roads a year unless we are hit by a major storm.
Dennis Boggs asked if there is a 5 year plan identifying these spots.
J. Benson said the Road Crew knows which spots need more attention, and they let the Board know.
Called the question.  Motion carried.
Article 8 A:  To see if the Town of Brookfield will vote to have 5 members on the Selectboard by floor vote at Town Meeting on May 22, 2021 (17 V.S.A. 2650(b)(1)).
Patty Kennedy stated this question was proposed last year, and that more members could spread the workload.
A. Adler, retired lawyer, looked up the Statute and found a technical concern. The warning is supposed to state the term as one, or two years.
J. Benson said no one in the group supporting 5 members came and talked to them or the Admin. Asst. about what the Board objectives are. One statement in the flier states that two could work outside the Board, which is technically correct but Vermont League of Cities and Towns (VLCT) doesn’t feel that is good practice. It should be in an open forum. As far as the possibility of too many unanimous votes isn’t a bad tribute. The philosophy is that an item comes to the Board, they discuss it, and for the good of the Community show cohesiveness. They take a kitchen table approach.
Amy Ingrassia questioned their communication skills.  As a Representative for the White River Valley Ambulance (WRVA), she has asked the Board several times for the written agreement between the Board and WRVA but never received it.  There was an issue on Eagle Peak Road that took four years to fix it.
D. Boggs felt some ideas were often dismissed, and that there is a lack of openness. More members means more diversity and a wider group of people to pull from. The trend in Vermont is to go to 5-member boards. Brookfield and Tunbridge, in the local area, are 3-member, but Randolph, Chelsea, and Braintree all have 5 members.  A quorum is 2 with a 3 member Board and 3 with a 5 member Board. More minds solve more problems.
Call the vote.  Motion carried.
A request was made to “divide the house”.  The ayes stood; Perry Kacik and A. Ingrassia counted and compared the count.  68 ayes. The nays stood, were also counted, and the counts compared.  27 nays.
Motion carried.
     B:  If the above passed, per Brookfield Town Meeting standards, set the date of a Special Election by Australian ballot, not less than 60 days from this vote for adding 2 new Selectboard Members.  Anyone interested in being elected will need to submit a “Candidate Consent” form to the Town Clerk 30 days from the date of this vote (17 V.S.A. 2650(b)(2)(A)). Special Election date will be determined by the actual Town Meeting 2021 adjusted date.
Motion by Alishia Drury, seconded by Jon Binhammer.
It was stated that there needs to be clarification of 1 or 2-year terms.  The method of voting will be the same, as absentee or in person.
T. O’Donnell would like the results of this current election posted on Front Porch Forum and have those running for office put something on FPF so we know for whom we are voting.
Motion by D. Boggs, seconded by William White, to amend the motion to be for 2-year terms.
The stipulation is to be confirmed with the Secretary of State’s office and VLCT for the proper method of voting.
Motion carried.
Motion by K. Smith, seconded by A. Drury, to have the vote on Saturday, July 24th, with the Consent of Candidate forms due to the Town Clerk by June 21st.
Motion carried.
     C:   To see if the voters of Brookfield will increase the budget by $1,200 for the 2 additional Selectboard Member stipend, if section A of this article is approved.
Motion by Linda Garrett, seconded by R. Mayer.
With no discussion, motion carried.
Senator Mark McDonald stopped by to share in the gathering, and appreciated the fact that we were not all in Hollywood Squares TV screens.
Article 9:  To transact any other proper business.
S. Edson wanted to comment that as an elected official, a Lister, he has dealt with ire of unhappy citizens and he voted to go to 5 members, but wanted to give the Selectboard a thank you for all the work they do.
A. Drury said that while visiting the Floating Bridge, her family realized that the 5-sided bench in the park is in need of repairs. If someone would find the wood, they would be willing to do the repairs and paint. (Notation by recorder: Al Wilker, original builder of the bench, presented A. Drury with some money as a contribution to help purchase wood.)
Amy Borgman, Library Trustee with a lot of other wonderful members, wanted to let everyone know about the 2 little Libraries in Town.  One is across from the Old Town Hall and the other is in West Brookfield.
Starr Strong, a member of the Conservation Commission, said they have taken up B. Fallon’s position for Green-up Day, and hopes support and enthusiasm for Green-up Day will continue.  The members are planning on sorting returnable and recyclables differently in the future.
Tim Schroeder commented that the East Hill, Farnsworth Lane, and Woods Road signs are all missing.  By messing up the bolts, the culprits wrap a chain around the signs and pull the post out.  The Public Safety Advisory Committee did a complete inventory a few years ago, more signs have been ordered.
J. Benson thanked the school for the use of the tent.
Motion by R. Mayer, seconded by Vance Smith, the meeting adjourned at 12:49 p.m.
Motion carried.
Respectfully submitted:  Teresa Godfrey, Town Clerk
 
 
 
 

May 232021
 

BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY, MAY 19, 2021, 5:35 PM
The Brookfield Public Safety Advisory Committee met remotely by electronic means as warned.
 
UNAPPROVED MINUTES
The following members attended: Michael Rutkovsky, Mike Stoddard, Dan Mason, Stuart Edson and Lew Stowell.  Guest: Jon Jickling…  No members of the public attended.

5:35 PM: Call to Order. There were no additions or deletions to the agenda.
Review and approve the April 21, 2021 meeting minutes. Approved 5-0
Emerald Ash Borer (EAB) Update. Jon Jickling said traps are to be deployed in the next two weeks.  Landowners hosting traps will be contacted soon with instructions.  A brief explanation will be provided at the Town meeting.  Hand out materials are in short supply.
Review and Discussion of OCSD Activities including Patrol Hours, Reports and Bills. April had the largest number of patrol hours of the year at 20.
2021 Speed Cart Deployments- The cart was deployed twice in April. Once at the Elementary School on Ridge Road and on Stone Road in Pond Village.  There was a significant number of vehicles exceeding the speed limit in both locations.  Further patrols with radar may be needed to reduce the speeding.
Traffic and Weight Limit Sign Status: After discussion, a motion was made and seconded to request a status on sign replacement and urge the Select Board to place the replacement of missing traffic control signs to a higher priority. For example, there is a missing stop sign at the intersection of West Street and Holman Drive and a missing speed limit sign at the North end of Pond Village and many other similar missing or damaged signs that pose a safety risk to drivers and present difficulty in enforcing speed limits.  Approved 5-0.
Traffic Ordinance Status: It is with the Select Board awaiting a special meeting to approve.
Parking in Pond Village: We look forward to the expansion of the Town Office Parking lot.  The OCSD effort of educating persons parking near the Floating Bridge appears to be improving the situation.
Stone Road Parking Issues. After discussion, a motion was made and seconded to recommend that the Select Board invite Sheriff Bohnyak to an upcoming Select Board meeting to discuss what if anything the town needs to do to enable OCSD deputies to enforce parking in the traveled portion of Stone Road in the vicinity of 2141 Stone Road.  A survey has been done and either maps or measurements can be provided to OCSD.  Placement of vehicles and other items in the traveled portion continues to present a traffic hazard when vehicles meet at that location.  It could be an issue should fire trucks, ambulances or large farm vehicles try to pass other vehicles there.  It is further recommended that the Town Attorney should be consulted to determine what steps can be taken to move vehicles and other items now located within the Town Right of Way back from the edge of the road.  5-0.
June Public Safety Message Stoddard will prepare one on road safety.
Setting the Next Meeting: 5:30 PM on June 23, 2021.  It will hopefully be in-person and at the Congregation Church.
Inviting Guests to the Next Meeting: Tim Higgins and Jeff Kimmel are invited to provide Tim’s assessment of Town highway issues.

A motion to adjourn the meeting was made and seconded.  Approved 5-0.  Adjourned at 6:34 PM.

May 212021
 

Town of Brookfield Selectboard Meeting
NOTICE AND AGENDA FOR REMOTE MEETING
The Town of Brookfield Selectboard will meet remotely on ZOOM on
24 May 2021 at 6:30pm.
To access the remote meeting:
Go to zoom.us and Join a Meeting
Or Call +1 929 205 6099 US (New York)
The Meeting ID is 340 560 8428
Passcode: 955883
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to the Administrative Assistant at admin@brookfieldvt.org.
AGENDA
A. Call To Order
B. Adjustments to Agenda
C. Selectboard Organizational Meeting
C. Public Comments
D. Highway Report
E. New Business
1. Town Meeting Minutes
2. COVID Workplace guidelines
3. Public Assemblage Permit – Sprague
F. Old Business
1. Cemetery Follow-up
G. Personnel – Road Foreman Wages – Executive session
H. Approve Minutes
1. 26 April 2021 Meeting
2. 10 May 2021 Meeting
I. Payroll and AP Warrants
J. Other Proper Business
K. Adjournment

May 212021
 

Draft Meeting Minutes of the Brookfield Conservation Commission 5-17-21
Present: Jon Binhammer, Sue Shea, Jon Jickling, Kathy Kinter, Starr Strong
Zoom Meeting to order at 7:07 PM
Public Comment:  none.
Motion to approve April minutes as amended by Sue was made by Jon J and seconded by Starr.  All approved.
Annual Meeting:  We held an election of officers, per our bylaws, and there were no changes. Jon B is chair, Sue is vice chair, Jon J is treasurer and Kathy is clerk.  Starr is responsible for Green Up Day. Kathy suggested a point person assume responsibility for growing our stakeholder list.  We will share responsibility for making sure we gather contact information at events and maintain a shared database.  Minutes will be rotated and Kathy will continue to post them.
Green Up Day:  Starr provided stats on the day.  There were about 45 volunteers, not including the 12 families from W. Brookfield, 32 miles of road cleaned, 50 tires, 94 bags of trash. Hazardous waste was discussed at length, as it presents problems for volunteers staffing the town garage drop off.  Starr will pursue a possible  solution and will contact Green Up.  Discussion followed concerning redeemable container options, including a bottle drive to benefit our commission.
Planning Commission (PC) and Zoning Bylaws:  Kevin Geiger of Two Rivers-Ottauquechee Regional Commission (TOROC) has offered to review our bylaws in June and then come to a meeting to answer questions. The PC would like us to vet his recommendations. Jon J will contact him and ask him to send his review to him.
Values Mapping and Natural Resource Inventory:  Kathy spoke with Jens Hilke of VT Fish and Wildlife and he offered to do strategic planning with us to help us determine our path forward.  Options were discussed and Kathy will contact Jens to get more information for discussion and a decision at the June meeting.
Schoolyard Habitat:  Jon B reported that principal and teachers want an outdoor classroom/structure with the raised beds moved to that area. Well will be drilled this summer. Jon wants to integrate plantings in that area. We will assume more of a consulting role re: habitat enhancement.
Other Business:
Wildlife Crossing: Sue has a call in to the VTrans biologist.
Next meeting will be June 21, likely on zoom.
Adjourned meeting at 8:33 PM.
Respectfully submitted,
Kathy Kinter

May 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
April 26, 2021
THOSE PRESENT: John Benson, Chair; Jeff Kimmel and Dennis LaRocque, Board Members;
Tim Higgins, Road Crew Foreman; Kasey Peterson, Administrative Assistant; Jon Binhammer, Jon Jickling (Conservation Committee); Lew Stowell (Public Safety Advisory Committee).
A. CALL TO ORDER: Chair John Benson called the meeting to order at 6:32 p.m.
B. ADJUSTMENTS TO THE AGENDA: Mr. Binhammer, Mr. Jickling, and Mr. Stowell will make initial presentations. Topics will include the Conservation Commission and the status of Emerald Ash Borer infestation.
C. PUBLIC COMMENTS: Mr. Jickling reported that there are signs of EAB spread south of Williamstown. Traps have been set and will be collected In September. At this point, there is not much that can be done until the extent of EAB in Brookfield can be assessed. An EAB subcommittee (within the Conservation Commission) is being set up; the Town Highway Department should be included in this group. Mr. Jickling estimated that it will be a couple years until EAB issues are likely to arise in Town. Mr. Benson asked that the CC and EAB provide updates on the evolving situation, such as the findings from recovered traps this Fall. Mr. Jickling commented that, for now, Ash trees still have market value. Mr. Benson suggested notifying Brookfield landowners about the looming EAB issue, and suggesting that they monitor tree health and consider harvesting trees sooner rather than later. Mr. Stowell observed that as Ash trees decay, the value will drop and potential Town Highway hazard (and insurance) issues will arise. Mr. Jickling said that this is still early, although the level of infestation in Orange County may already be at 14% to 22%. The County Forester will be consulted on EAB status and response measures. The issue will be discussed at Town Meeting 2021.
Mr. Binhammer noted that Green-Up Day is May 1. Bonnie Fallon has retired from the Green-Up coordinator position; Starr Strong has offered to coordinate this year, with volunteer helpers. The Town Garage will remain the site for dropping off Green-Up bags, tires, etc.
D. HIGHWAYS: Mr. Higgins reported that the Road Crew has been busy clearing downed trees, branches, and brush, when the weather cooperates. He will be meeting with AoT representative Chris Bump on plans to address a damaged culvert on Bear Hill Road. Mr. Benson noted that Brookfield has been shifted out of the AoT District 6 region; which may have minimal effects on AoT operations in Brookfield. The Road Crew is also trying to arrange for a sweeper/broom implement to clear detritus (sand/gravel) from various Town roads.
Mr. Jeff Baker has requested an access permit for property on Twin Pond Road: on motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to approve the permit request. Permit conditions have been addressed in prior Board proceedings.
Highway Department Credit Card: On motion of Mr. Kimmel, Mr. LaRocque second, the Board voted 3-0-0 to approve procuring a credit card for sole use by the Highway Department with a $5,000 limit.
The Board will be reviewing the status of Stone Road location, with the assistance of the Orange County Sheriff’s Department. Mr LaRocque and Mr. Higgins will participate in the site visit. The property owners will be notified about the time and date of the visit.
E. NEW BUSINESS:
Mrs. Peterson has verified that Brookfield’s plans for Town Meeting 2021 conform to State of Vermont COVID-19 guidance and restrictions regarding public gatherings. In addition, signs will be posted reminding residents about the time, place, and location of the meeting.
The Selectboard will be providing an update on Town Garage structure proposals at Town Meeting.
The Town bulletin board at the Brookfield Post Office is in disrepair; repair/replacement plans should include a larger space for posting notices, particularly those addressing official events.
F. OLD BUSINESS:
Mr. Benson made a motion to accept the proposal of Two Rivers-Ottauquechee Regional Commission for updating Brookfield’s Local Hazard Mitigation Plan. Mr. Kimmel seconded and the motion carried unanimously (3-0-0). On motion of Mr. Benson, Mr. Kimmel second, the Board voted 3-0-0 to authorize Mr. Benson to sign the contract. Mrs. Peterson will contact TRORC and let them know the proposal has been signed.
Cemetery: Mrs. Peterson provided examples of more recent and comprehensive cemetery policies from nearby towns. The Board work with VLCT and the Town Attorney to draft a new policy for Brookfield.
G. APPROVE MINUTES – April 12, 2021 SB Meeting: Mr. LaRocque made a motion to approve the minutes of the April 12 Selectboard meeting as presented. Mr. Kimmel seconded and the motion unanimously carried (3-0-0).
H. PAYROLL/AP WARRANTS: Mr. LaRocque made a motion to accept the accounts payable in the total amount of $17,784.35, with the highest payment being made to MVP Health Care in the amount of $4,637.72. Mr. Benson seconded the motion which carried unanimously (3-0-0).
I. OTHER PROPER BUSINESS: Mr. Benson and Mr. Higgins met to lay out stakes for potential improvements for the public parking lot at the Town Clerk’s Office.
There being no further business to come before the Board, Mr. Kimmel made a motion to adjourn the meeting at 7:55 p.m. Mr. LaRocque seconded the motion which carried unanimously (3-0-0).

May 192021
 

Minutes of the
Meeting of
TOWN OF BROOKFIELD SELECTBOARD
Virtual by Zoom
May 10, 2021
THOSE PRESENT: John Benson, Chair; Dennis LaRocque Board Member, Walt Garner, Karen Schabot, a caller identified only as ‘Richie,’ and a caller that did not identified themself.
A. Call to order: Chair John Benson called the meeting to order at 6:30pm
B. Adjustments to the agenda. NONE
C. Public Comments; Walt Garner and Karen Schabot, hereinafter referred to as the landowners, who live on TH42 discussed their frustration over the Wakefield farms use of TH42 causing damage to their property as the farm is moving cattle to pasture on the farms land off TH42 each spring. The landowners state that the Wakefield’s move their animals on the wettest day each spring and the farm has access to their property from another road and choose to use TH42 instead. They have spoken to Mrs. Alice Wakefield about this and did not get a response. They were told by Scott Wakefield that he is using TH42 so that the road is not “thrown up” by the town. Walt and Karen are seeking some guidance from the select board in how to deal with their issue. Chair Benson offered to speak with the Wakefield’s about this matter and assured them that the town has no interest in throwing up a road and explained the various steps that it would take to legally do this. Chair Benson suggested that the landowners contact the department of Agriculture as the town has no authority when it comes to agricultural use of roads. The landowner would like to pursue having TH42 thrown up by the town and Chair Benson suggested that they draft a letter to the board explaining their reason why the town should do so.
D. Highway Report; Road Foreman Tim Higgins was absent from the meeting however Board member Jeff Kimmel had reported via email that the town road crew is busy grading roads and cleaning brush. They also did some major cleanup at the town garage property coinciding with green up day. The road crew will continue with grading, cleaning culverts and ditching. We are still waiting to meet with GMP about relocating a utility pole at the Town Office before beginning work on improving the parking area.
a. Performance Review – Richard Hamblin. Agreed to move this item to the end of this meeting.
E. New Business; The town received a response from Senator Sanders office in regards to a letter submitted seeking funding under the federal governments proposed infrastructure bill. Chair Benson offered to contact the senator’s office and set up a meeting to discuss the towns needs.
F. Old Business
a. Highway Credit Card. The bank would like an employee’s name on a credit card versus “Highway Department”. Mr LaRocque made a motion to have the card issued in the name of the Road Foreman Tim Higgins. Chair Benson seconded. Motion carried 2-0
b. Richard Doolen – LHMP Mr Doolen was absent
G. Approve minutes from April 26, 2021 Select Board Meeting. There were no minute’s present at the meeting so no action was taken.
H.  Payroll and Warrants. Mr LaRocque made a motion to accept the warrants in the amount of $5,941.70 with the largest amount going to R.E. Tucker for Gavel in the amount of $2,079.00 Mr Benson seconded and motion carried 2-0
I. Other Proper Business.
a.  The board went into executive session at 7:10pm to discuss Richard Hamblin’s performance review and exited the executive session at 7:17
b. Chair Benson reported that he is drafting a report from the select board to be presented at town meeting
J.  Adjournment. Mr. LaRocque made a motion to adjourn the meeting, seconded by chair Benson. Motion carried 2-0
7:21PM

May 172021
 

Brookfield Conservation Commission Meeting
May 17, 2021
7:00 pm

Via Zoom Link: https://us02web.zoom.us/j/87015147740?pwd=NmRvaTVGTGFKdGJRdFlIVjJzdnpvZz09
Meeting Agenda
1. Review Agenda
2. Public Comment
3. Approval of Minutes of the April 16, 2021 meeting
4. Annual meeting – officers etc.
5. Green Up Day wrap-up, ideas for next year
6. Planning Commission, and zoning bylaw
7. Values mapping and strategic planning
8. Brookfield Elementary Schoolyard habitat project update
9. Other business
10. Adjourn

May 172021
 

NOTICE AND AGENDA FOR REMOTE MEETING
The Public Safety Advisory Committee for the Town of Brookfield, VT will meet remotely by electronic means on May 19, 2021 at 5:35 PM
Information on how to access the remote meeting:
By telephone: Dial [(701) 802-5217].
When prompted, enter the meeting Access Code]. 3053801
 
Please review our “Informational Handout for Remote Public Meetings” to understand how these electronic meetings will be managed. If you wish to make a public comment but do not have the ability to comment remotely during the meeting, please email your comment(s) to Brookfield Public Safety Advisory Committee at publicsafety@brookfieldvt.org
 
To ensure smooth access, we recommend that you test your remote meeting software in advance of the meeting. If you have difficultly accessing the meeting, please email publicsafety@brookfieldvt.org
 
BROOKFIELD PUBLIC SAFETY ADVISORY COMMITTEE
WEDNESDAY May 21, 2021, 5:35 PM
All times will depend upon the amount of public participation and committee discussion.
REMOTE MEETING AGENDA
By telephone: Dial [(1-701) 802-5217]. when prompted, enter the meeting Access Code]. 3053801
 

5:35 PM: Call to Order
5:36 PM: Additions or deletions to the agenda
Public comment
5:38 PM: Review and approve the April 21, 2021 meeting minutes
: Open public comment
5:42 PM: Emerald Ash Borer (EAB) Update
Public comment
6:05 PM: Review and Discussion of OCSD Activities including Patrol Hours, Reports and Bills.
Public comment
6:10 PM: 2021 Speed Cart Deployments-
Public comment
6:15: Traffic and Weight Limit Sign Status
Public comment
6:20 PM: Traffic Ordinance Status
Public comment
6:25 PM Parking in Pond Village
Public comment
6:35 PM Stone Road Parking Issues
Public Comment
6:45 PM
Public Comment
7:00 PM: June Public Safety Message
Public comment
7:05 PM Setting the Next Meeting
7:10 PM Inviting Guests to the Next Meeting
Final Public Comment
7:15: PM Entertain a motion to adjourn the meeting.

INFORMATIONAL HANDOUT FOR REMOTE MEETINGS
Remote Public Meetings
All public body meetings for the [insert name of municipality] will be conducted remotely via electronic means for the duration of Governor Scott’s State of Emergency declaration. Whenever feasible, the public will also be able to access and participate in the remote meetings by dialing in through telephone.
Accessing a Meeting
Please refer to each public body’s notice and agenda for information on how to access a remote meeting. Please note that whether you join by telephone, computer, or device, you may be put on hold or in a waiting “room” until granted access to the meeting. You also may be muted or restricted from using any chat function until the public comment portion of the meeting.
Participation
All meetings will be conducted in accordance with the respective “Rules of Procedure” of each public body, to the extent practicable. The public body will follow its agenda and allow public attendees to participate through voice (audio) means where feasible or alternatively using any chat function during the designated public comment periods on the agenda and at other applicable times as needed.
Initially, the meeting’s host/organizer will mute all participants that are not members of the public body. This is necessary to control background noise. The host/organizer will then unmute participants or allow participants to unmute themselves when invited to speak by the Chair of the public body.
Please review the following guidelines:

The Chair will invite comment:

during the time designated on the agenda for public comment;
after the public body discusses each agenda item;
before the public body takes action;
during any open public comment period, if applicable; and
other times as determined by the public body.

When a participant/attendee is unmuted, they must state their name before commenting.

If the public body successfully moves to enter an executive session, the meeting’s host/organizer will then place everyone that is not part of the executive session on hold or a virtual waiting “room.” This will prevent attendees from hearing or participating in the meeting during the duration of the executive session. When the public body exits executive session, the host/organizer will then grant access back to the remote meeting.
When the public body adjourns the meeting, the host/organizer will end the electronic meeting by turning off/closing the remote meeting software. Attendees will be automatically disconnected.
Minutes and other public records that were part of the meeting will be made available in accordance with VT’s Open Meeting and Public Records Laws.
 
To learn more about Remote Public Meetings and the Open Meeting Law, please visit the Secretary of State’s Municipal Assistance webpage at https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/.

May 122021
 

Minutes DRAFT
Brookfield Planning Commission
Date: Tuesday, May 11, 2021
Present:
Gwynn Zakov, Chair, Tim Gershon, Christina Harlow, Jon Jickling, Will White
Absent:
Nancy Jacques, Martha Judy
Public Present:  None
Chair Zakov called the meeting to order at 7:07 p.m.
White/Jickling moved to approve minutes from the 4/13/21 meeting as submitted by Martha Judy.  The minutes were approved unanimously.
The planning commission discussed short-term camping (“Hipcamps”), gun ranges, and considered updates to the Development Bylaws section 4.15.
Any other new/old business; discussed obtaining feedback on bylaw update from conservation commission and/or TRORC.
For the next meeting the commission will review Section 4.17, 4.18, and start on the definition section. Commissioners will find definition examples from two other towns for reference during the definition discussion. As before members will review these sections before the next meeting.
Next meeting will be June 8, 2021 at 7:00 p.m.
Chair Zakov adjourned the meeting at 8:40 p.m.
Respectfully submitted,
Will White