Apr 222019

WEDNESDAY APRIL 24, 2019, 5:30 PM
1. Review and Approve Minutes of March 20, 2019. [03/20/19 Minutes]
2. Questions or Issues Brought by Members of the Public.
3. Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours]
4. Continuing Review of Parking and Speed Enforcement on Brookfield Roads.
5. Review of radar speed cart locations and schedule in 2019. [Speed Cart Plan 2019]
6. E-911 Sign Order Results.
7. Public Safety Advisory Committee Website Use.
8. Developing and implementing the Draft Emerald Ash Borer Threat Plan.
9. May Public Safety Message. [Draft Message]
10. Setting the Next Meeting.
11. Inviting Guests to the Next Meeting.
12. Adjournment.

Feb 022019

Present and not voting: Laura Rochat, librarian
Present and voting: Amy Borgman, Dan Childs, Emily Noyes
Not present: Kym Anderson, Cat Wright
-Minutes from prior Trustee Meeting were accepted.
-Treasurer’s Report: Dan reports that budget for Town Meeting has been prepared and submitted. Minimal changes are expected to the Library’s budget. A step increase in salary has been proposed for Laura and for a substitute librarian. Dan discussed the impact that EC Fiber, expected to be coming through in the next few months, will have on our communications budget and access.
-Librarian’s Report: Numbers look good for January circulation, despite difficult weather on days the Library has been open. Laura’s typewriter woes have been ameliorated by sharing our Town Clerk’s machine. In a typical Vermont way, this problem has been dealt with by the Library purchasing typewriter ribbons in return for the use. (“Good typewriters make good neighbors,” with apologies to Robert Frost) The computer is another story as it has now refused to cooperate and be good for anything. Laura will be checking with the Department of Libraries for minimum or recommended requirements for a new laptop or computer and will follow-up with local merchants to purchase a new one. Laura also reports being in touch with Brookfield Elementary School to arrange for a group discussion of John Lewis’ book March One, first in a trilogy about Representative Lewis’ life as a Civil Rights activist. It is the current Vermont Reads book. We may have a new outlet for discarded and donated books as the coffee shop re-opening in Randolph will have a space for a Randolph Friends of the Library book-shop. Laura will be in touch with the folks at Kimball Library to see if they would be interested in some of ours. Laura also completed the Herculean task of completing the Annual Library Report which keeps us in good stead in the Vermont Library community.
-Old Business: Laura hosted 11 children and 4 adults during the recent Ice Harvest Festival. The Library was available as a warm-up center with restrooms and children’s activities. Thank you Laura.
-New Business: A response to the recent successful Deconstruction Project? How about a Reconstruction Project! Laura suggested this as a possible Spring activity and we will discuss this at a next meeting. Laura has also been in touch with someone to put on a Pollinator program for children, complete with coloring t-shirts with natural dyes. This may also be a Spring program. We should be set for Town Meeting: the budget and Library Report have been submitted. Amy is running for another term. Although she is unopposed, get out and vote! She does need 10 votes to accept the privilege of continuing on the Board.
-Next meeting date is set for Wednesday March 20, 2019 @6:30 PM.

Jan 212019

1. Review and Approve Minutes of December 19, 2018 [12/19/18 Minutes]
2. Questions or Issues Brought by Members of the Public
3. Continuing Review of OCSD Activities, Reports and Bills [OCSD Patrol Hours]
4. Continuing Review of Parking Enforcement on Stone Road
5. Annual Report to the Select Board
6. Public Safety Advisory Committee Report for the Town Annual Report
7. Continuing discussion of the of the Emerald Ash Borer threat
8. Discussion of movable radar speed display signs and the data that they produce. [Data?]
9. February Public Safety Message [Draft Message]
10. Setting the Next Meeting
11. Inviting Guests to the Next Meeting
12. Adjournment

Dec 192018

Town of Brookfield
Selectboard Meeting
November 26, 2018 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Stuart Edson, Starr Strong

Call to Order: 6:39 p.m.


Adjustments to Agenda: Highway business first as Mr. Peck has to depart due to impending storm.


Public Comment: None


New Business:




Witts Bridge Emergency Repair


VTrans approved Mr. Peck’s recommendation of Parent Construction Inc. (PCI) as contractor for the repair work. Proposed schedule is for substantial completion of the project by December 21, and final completion by Dec. 28; these are draft dates.
Peck met with PCI: the water level is high right now and the contractor is concerned that bridge damage is likely to increase if the project is delayed.
Historic preservation protections for the project: as this is an emergency situation, the contractor will need to avoid impacts to what is left of the bridge.
Benson will send Mr. Peck and Board members copies of the bid proposal documentation (Bid, Certificate of Insurance, ANR Permit, Grant Conditions etc.). Mr. Benson will report on contract status as discussions with the contractor continue.
For the sake of grant funding and reimbursement, Mr. Peck will need to work with Administrative Assistant Kasey Peterson to document Town materials, equipment, and labor that used in the project.
Haggett made a motion to accept the proposed bid from PCI with revised provisions to Articles 3, 4, and 8, and to authorize Mr. Benson to sign on behalf of the Town once the contract is finalized and executed by PCI; Mr. Kimmel second: 3-0-0.


Annual Financial Plan: the state Agency of Transportation AOT has asked the Board to provide an annual report on funds raised by municipal taxes for Town Highways. Mr. Benson will complete the information and submit the report.


Payroll/Personnel Question: Mr. Benson made a motion at 7:47 p.m. to go into Executive Session; Mr. Kimmel second: 3-0-0. Mr. Benson made a motion to come out of Executive Session at 7:58 p.m.; Mr. Kimmel second: 3-0-0.

Mr. Kimmel made a motion to amend the Town’s Personnel Policy as follows:
When the Town Crew is short on personnel (due to a lack of employees available for a specific job), the Road Crew Foreman is authorized to hire an additional temporary person who is deemed qualified by the Foreman, with concurrence by the Selectman in charge of roads, on a case-by-case basis, not to exceed 40 total hours of employment. Mr. Benson second: 3-0-0.

VTrans FEMA Form to request emergency funding for the Witts Bridge proposed project: the Board reviewed the amount of $98,772, and Mr. Benson will sign.



Access Permit: Mr. Peck reviewed the proposed access permit application submitted by Dan Childs, and concluded that the drainage is appropriate and meets requirements. Mr. Benson made a motion that the Board approve the application for access to 542 Kibbee Drive; Mr. Kimmel second: 3-0-0.

Health Officer Recommendation

Starr Strong has agreed to stay on as Town Health Officer for another term. Mr. Benson made a motion to appoint Star Strong as the Town of Brookfield’s’ Health Officer for another 3-year term effective December 1, 2018; Mr. Kimmel second: 3-0-0.
Ms. Strong presented her findings regarding ongoing cleanup of trash on a Ridge Road property:

The cleanup is not going well; while the residents have made a couple efforts to remove portions of the trash, it continues to accumulate.
The property is owned by an out-of-state land trust, and one of the trustees resides at the property. There are 5 adults and 2 toddlers living in the residence at this time. Strong spoke with one of the residents and reported that she gave them verbal notice/warning that the remaining trash must be removed promptly.
Strong report that the state-mandated procedure for progressive enforcement of health violations is: 1) Verbal Notice, 2) formal written Health Order letter served by the Town Constable/County Sherriff’s Office, 3) State Court civil action.
Strong and the Board discussed the next steps and concluded that the Health Order letter should be served to both the trustee/resident on the property and to the trust company itself (located in South Carolina). In addition, the Order should include a December 14 deadline for the cleanup to be completed and for a plan to be in place for the residents to properly dispose of trash in the future.
Strong will leave the Health Order letter with Town Clerk Teresa Godfrey to process and give to a representative of the Orange County Sherriff’s Department to serve.
Strong has also contacted state authorities regarding property conditions, although there was no current state interest in further action.


Cyber Security – Dominion Tech Proposal

Mr. Edson presented his findings regarding the current state of security with the Town’s information technology, along with potential improvements:

The Town is currently using the state NEMRC system and software for accounting and data preservation. At this point, NEMRC has limited IT support, and is relying on third-party vendors.
Dominion Tech provides IT security support, offering 2 options: a) $1,797/year based on the Town’s existing setup including a server and 4 satellite computers, with replacement of the server every 4-6 years (at additional cost); b) an internet cloud-based system for data storage, for $3,600/year, which includes 1 hour/month of free technical support.
The current server is showing signs of age, and is filling up with data.
The current DSL service is inadequate for migration to cloud-based storage, but the likelihood is that fiber-based data transmission (ECFiber) will be available in the near future. If the Town retains a server-based storage setup, replacing the server will likely cost $3,000 to $4,000.
The Board and Mr. Edson agreed that the Town needs to investigate how other Towns have performed with cloud-based storage; Mr. Benson will also contact an IT person at his workplace for suggestions on secure storage options. The Board also needs to do budget planning for IT equipment and services for the upcoming fiscal year. Mr. Edson and Ms. Peterson will also be consulted during the process.


Old Business – approve Minutes of November 12, 2018 meeting: Mr. Haggett made a motion to approve the November 12 meeting minutes; Mr. Kimmel second: 3-0-0.


Payroll/AP Warrants – Mr. Haggett made a motion to pay the warrants totaling $9,194.53 with large bills that include: Cargill, Inc. (salt): $2,677.44; Cargill, Inc. (salt): $2,586.28; Texas Refiniery Corp. (lubricants): $1,454.96; Mr. Kimmel second: 3-0-0.


Other Proper Business: Mr. Kimmel will follow up with a potential candidate for Town Attorney regarding their availability and range of services.


  Mr. Kimmel made a motion to adjourn at 8:10 p.m., Mr. Haggett second: 3-0-0.


Dec 062018

Please be advised that depositing snow on state and municipal roads presents a danger to motorists and to road maintenance workers.  Clearing driveways often results in ridges of snow in the road that turn to ice.  These can cause damage to municipal equipment and, under certain conditions, can constitute road debris that can lead to crashes.
Likewise, piling and pushing snow into roadside banks creates walls of ice that present danger to road maintenance crews and their equipment.
Title 23 of the Vermont State Statutes, section 1126a states:
No person, other than an employees in the performance of his or her official duties or other person authorized by the agency of transportation (in the case of state highways) or selectboard (in the case of town highways), shall plow or otherwise deposit snow onto the traveled way, shoulder or sidewalk of a state highway or a class 1, 2,or 3 town highway.
            Title 19 of the Vermont State Statutes, section 1105 states:
A person, other than a municipality acting with respect to highways under its jurisdiction who places or causes to be placed an obstruction or encroachment in a public highway or trail, so as to hinder or prevent public travel, or to injure or impede a person traveling on the highway or trail, shall be fined not more than $1000.00 plus the actual cost of repairing the damage and a reasonable attorney’s fee, to be recovered in a civil action in the name of the town or state. One or more items of logging or other equipment temporarily within the right of way of a trail shall not be actionable under this section if located in such a way as not to unreasonably impede passage. If the court finds that an action under this section was brought without substantial basis, the court may award a reasonable attorney’s fee against the person bringing the action. Nothing in this section shall preclude the selectman from exercising regulatory authority granted under sections 304 an 1110 of this title.