Jan 212019

1. Review and Approve Minutes of December 19, 2018 [12/19/18 Minutes]
2. Questions or Issues Brought by Members of the Public
3. Continuing Review of OCSD Activities, Reports and Bills [OCSD Patrol Hours]
4. Continuing Review of Parking Enforcement on Stone Road
5. Annual Report to the Select Board
6. Public Safety Advisory Committee Report for the Town Annual Report
7. Continuing discussion of the of the Emerald Ash Borer threat
8. Discussion of movable radar speed display signs and the data that they produce. [Data?]
9. February Public Safety Message [Draft Message]
10. Setting the Next Meeting
11. Inviting Guests to the Next Meeting
12. Adjournment

Dec 192018

Town of Brookfield
Selectboard Meeting
November 26, 2018 at 6:30 P.M.
Town Clerk’s Office
Draft Minutes
Present: John Benson (Chair), Cory Haggett, Jeff Kimmel, Dawn Conant, Ray Peck (Road Crew Foreman), Stuart Edson, Starr Strong

Call to Order: 6:39 p.m.


Adjustments to Agenda: Highway business first as Mr. Peck has to depart due to impending storm.


Public Comment: None


New Business:




Witts Bridge Emergency Repair


VTrans approved Mr. Peck’s recommendation of Parent Construction Inc. (PCI) as contractor for the repair work. Proposed schedule is for substantial completion of the project by December 21, and final completion by Dec. 28; these are draft dates.
Peck met with PCI: the water level is high right now and the contractor is concerned that bridge damage is likely to increase if the project is delayed.
Historic preservation protections for the project: as this is an emergency situation, the contractor will need to avoid impacts to what is left of the bridge.
Benson will send Mr. Peck and Board members copies of the bid proposal documentation (Bid, Certificate of Insurance, ANR Permit, Grant Conditions etc.). Mr. Benson will report on contract status as discussions with the contractor continue.
For the sake of grant funding and reimbursement, Mr. Peck will need to work with Administrative Assistant Kasey Peterson to document Town materials, equipment, and labor that used in the project.
Haggett made a motion to accept the proposed bid from PCI with revised provisions to Articles 3, 4, and 8, and to authorize Mr. Benson to sign on behalf of the Town once the contract is finalized and executed by PCI; Mr. Kimmel second: 3-0-0.


Annual Financial Plan: the state Agency of Transportation AOT has asked the Board to provide an annual report on funds raised by municipal taxes for Town Highways. Mr. Benson will complete the information and submit the report.


Payroll/Personnel Question: Mr. Benson made a motion at 7:47 p.m. to go into Executive Session; Mr. Kimmel second: 3-0-0. Mr. Benson made a motion to come out of Executive Session at 7:58 p.m.; Mr. Kimmel second: 3-0-0.

Mr. Kimmel made a motion to amend the Town’s Personnel Policy as follows:
When the Town Crew is short on personnel (due to a lack of employees available for a specific job), the Road Crew Foreman is authorized to hire an additional temporary person who is deemed qualified by the Foreman, with concurrence by the Selectman in charge of roads, on a case-by-case basis, not to exceed 40 total hours of employment. Mr. Benson second: 3-0-0.

VTrans FEMA Form to request emergency funding for the Witts Bridge proposed project: the Board reviewed the amount of $98,772, and Mr. Benson will sign.



Access Permit: Mr. Peck reviewed the proposed access permit application submitted by Dan Childs, and concluded that the drainage is appropriate and meets requirements. Mr. Benson made a motion that the Board approve the application for access to 542 Kibbee Drive; Mr. Kimmel second: 3-0-0.

Health Officer Recommendation

Starr Strong has agreed to stay on as Town Health Officer for another term. Mr. Benson made a motion to appoint Star Strong as the Town of Brookfield’s’ Health Officer for another 3-year term effective December 1, 2018; Mr. Kimmel second: 3-0-0.
Ms. Strong presented her findings regarding ongoing cleanup of trash on a Ridge Road property:

The cleanup is not going well; while the residents have made a couple efforts to remove portions of the trash, it continues to accumulate.
The property is owned by an out-of-state land trust, and one of the trustees resides at the property. There are 5 adults and 2 toddlers living in the residence at this time. Strong spoke with one of the residents and reported that she gave them verbal notice/warning that the remaining trash must be removed promptly.
Strong report that the state-mandated procedure for progressive enforcement of health violations is: 1) Verbal Notice, 2) formal written Health Order letter served by the Town Constable/County Sherriff’s Office, 3) State Court civil action.
Strong and the Board discussed the next steps and concluded that the Health Order letter should be served to both the trustee/resident on the property and to the trust company itself (located in South Carolina). In addition, the Order should include a December 14 deadline for the cleanup to be completed and for a plan to be in place for the residents to properly dispose of trash in the future.
Strong will leave the Health Order letter with Town Clerk Teresa Godfrey to process and give to a representative of the Orange County Sherriff’s Department to serve.
Strong has also contacted state authorities regarding property conditions, although there was no current state interest in further action.


Cyber Security – Dominion Tech Proposal

Mr. Edson presented his findings regarding the current state of security with the Town’s information technology, along with potential improvements:

The Town is currently using the state NEMRC system and software for accounting and data preservation. At this point, NEMRC has limited IT support, and is relying on third-party vendors.
Dominion Tech provides IT security support, offering 2 options: a) $1,797/year based on the Town’s existing setup including a server and 4 satellite computers, with replacement of the server every 4-6 years (at additional cost); b) an internet cloud-based system for data storage, for $3,600/year, which includes 1 hour/month of free technical support.
The current server is showing signs of age, and is filling up with data.
The current DSL service is inadequate for migration to cloud-based storage, but the likelihood is that fiber-based data transmission (ECFiber) will be available in the near future. If the Town retains a server-based storage setup, replacing the server will likely cost $3,000 to $4,000.
The Board and Mr. Edson agreed that the Town needs to investigate how other Towns have performed with cloud-based storage; Mr. Benson will also contact an IT person at his workplace for suggestions on secure storage options. The Board also needs to do budget planning for IT equipment and services for the upcoming fiscal year. Mr. Edson and Ms. Peterson will also be consulted during the process.


Old Business – approve Minutes of November 12, 2018 meeting: Mr. Haggett made a motion to approve the November 12 meeting minutes; Mr. Kimmel second: 3-0-0.


Payroll/AP Warrants – Mr. Haggett made a motion to pay the warrants totaling $9,194.53 with large bills that include: Cargill, Inc. (salt): $2,677.44; Cargill, Inc. (salt): $2,586.28; Texas Refiniery Corp. (lubricants): $1,454.96; Mr. Kimmel second: 3-0-0.


Other Proper Business: Mr. Kimmel will follow up with a potential candidate for Town Attorney regarding their availability and range of services.


  Mr. Kimmel made a motion to adjourn at 8:10 p.m., Mr. Haggett second: 3-0-0.


Dec 062018

Please be advised that depositing snow on state and municipal roads presents a danger to motorists and to road maintenance workers.  Clearing driveways often results in ridges of snow in the road that turn to ice.  These can cause damage to municipal equipment and, under certain conditions, can constitute road debris that can lead to crashes.
Likewise, piling and pushing snow into roadside banks creates walls of ice that present danger to road maintenance crews and their equipment.
Title 23 of the Vermont State Statutes, section 1126a states:
No person, other than an employees in the performance of his or her official duties or other person authorized by the agency of transportation (in the case of state highways) or selectboard (in the case of town highways), shall plow or otherwise deposit snow onto the traveled way, shoulder or sidewalk of a state highway or a class 1, 2,or 3 town highway.
            Title 19 of the Vermont State Statutes, section 1105 states:
A person, other than a municipality acting with respect to highways under its jurisdiction who places or causes to be placed an obstruction or encroachment in a public highway or trail, so as to hinder or prevent public travel, or to injure or impede a person traveling on the highway or trail, shall be fined not more than $1000.00 plus the actual cost of repairing the damage and a reasonable attorney’s fee, to be recovered in a civil action in the name of the town or state. One or more items of logging or other equipment temporarily within the right of way of a trail shall not be actionable under this section if located in such a way as not to unreasonably impede passage. If the court finds that an action under this section was brought without substantial basis, the court may award a reasonable attorney’s fee against the person bringing the action. Nothing in this section shall preclude the selectman from exercising regulatory authority granted under sections 304 an 1110 of this title. 

Nov 152018

Below are the draft minutes.  Once approved, the final version is filed with the Town Clerk.
Brookfield Planning Commission
Meeting Minutes
November 13, 2018
Brookfield Town Offices
Present:  Members Colin Duclos, Will White, Gwynn Zakov, Martha Judy, Jeff Girard and Mardee Sanchez.
Sanchez called the meeting to order at 7:02 pm.

Revisions to the Land Use Bylaws

The PC reviewed Article 5 sections on special events, outdoor storage and some of telecommunications facilities.


White/Duclos moved to approve the minutes of September 11, 2018 as written.  The motion passed 6-0-0.

Old/new business

The next meeting was scheduled for Tuesday, December 11, 2018.


Zakov/Judy moved to adjourn.  The motion passed 6-0-0 and the meeting adjourned at 8:35 pm.
Respectfully submitted,
Mardee Sanchez

Nov 142018

ECFiber has made some inroads into Brookfield during the past two years.  High-speed internet arrived in the Kibbee neighborhood in August 2016 courtesy of a grant from the state to fund a Business Broadband Improvement District. West Brookfield also now has ECFiber through the village and up to parts of Eagle Peak Road. Over the past couple of months ECFiber has been doing the preparatory work that will enable it to provide high speed internet to our town.  During the summer, ECFiber borrowed the money it needed to finance the Brookfield build.  In the fall, the Brookfield Hub was built, and just recently ECFiber received the final licenses that will allow it to put its fiber on the utility poles throughout the entire town.  By the end of the year ECFiber will start to put its fiber on those poles, and shortly after that it will start to hook up subscribers.  It is the stated goal of ECFiber to provide high speed internet access to all Brookfield residents who want it by the end of the first quarter of 2019.

Oct 302018

WEDNESDAY October 24, 2018 5:30 PM
The following members attended: Stuart Edson, Mike Stoddard, Dan Mason, Michael Rutkovsky and Lew Stowell. Kara Lake attended as member of the public. Kate Forrer attended as a project advisor. Captain Kyle Kapitanski attended as a representative of OCSD.

Review and Approve Minutes of September 26, 2018. Approved unanimously.
Questions or Issues Brought by Members of the Public. Kara Lake appeared with a progress report on determining sentiment in East Brookfield for lowering and extending the speed limit in East Brookfield.  She will have more signatures next month.
Continuing Review of OCSD Activities, Reports and Bills. Captain Kyle Kapitanski, OCSD answered questions about OCSD activities. There are efforts to hire more Deputies.  He promised to send patrol logs with the monthly bill.  The new OCSD website to have more services available soon.  He agreed to increase patrols during drive-times on Stone Rd, Ridge Rd, West street and others. He was appreciative of offers by Brookfield residents to have either the speed cart or a cruiser parked on their property.to reduce speeding
Traffic Law Enforcement and TORC Traffic Study L Stowell to send the TORC traffic Study to Captain Kapitanski and to clarify some terms with Rita Seto of TORC.
Continuing Review of Parking Enforcement on Stone Road.  Kate Forrer asked if there could be more signs and movable “Green Men” found to warn motorist of increased pedestrians including children during events at the Old Town Hall.
Reflective E-911 House Number Signs Project Progress. Signs have been ordered. Dan Mason will pick them up when they are ready.
Continuing discussion of the of the Emerald Ash Borer threat. Green Mountain Power and Washington Electric discussed as resources where power lines and town toads co-exist.  Kate Forrer mentioned the availability of grants through UVM Extension to plan, inventory, compile data, etc. She will send the grant application to L. Stowell.  There will be about 30 days to respond.  Preparation of a grant application approved and to be passed on to the Select Board.   Stowell and S. Edson to co-ordinate with R. Peck, tree warden about grant goals. M. Rutkovsky willing to participate in the EAB Project.
Increasing Parking in Pond Village. Edson to follow up with R. Peck, Road Foreman.
Keeping in Touch with the Select Board and the Highway Department. L. Stowell sending Agendas and Minutes to key town officials with occasional phone calls.
Discussion of movable radar speed display signs and the data that they produce. Captain Kapitanski to get data to L. Stowell from most recent placement of Speed Cart and to provide a briefing on the different report styles available.
November Public Safety Message. Message approved to be placed on the town website and Front Porch Forum.
Setting the Next Meeting. Wednesday, November 14, 2018 at 5:30 PM
Inviting Guests to the Next Meeting. Participants or advisors in on-going projects may attend.
Adjournment at 7:15 PM

Oct 222018


Review and Approve Minutes of September 26, 2018. [9/2618 Minutes]
Questions or Issues Brought by Members of the Public.
Continuing Review of OCSD Activities, Reports and Bills. [OCSD Patrol Hours]
Traffic Law Enforcement and TORC Traffic Study.
Continuing Review of Parking Enforcement on Stone Road
Reflective E-911 House Number Signs Project Progress.
Continuing discussion of the of the Emerald Ash Borer threat. Dan Weston, WEC Interview
Increasing Parking in Pond Village.
Keeping in Touch with the Select Board and the Highway Department.
Discussion of movable radar speed display signs and the data that they produce. [Data?]
November Public Safety Message. [Draft Message]
Setting the Next Meeting.
Inviting Guests to the Next Meeting.

Oct 182018

This event is for the residents of:
Randolph, Braintree, Brookfield & Northfield
3 November 2018 
 8:00 a.m. to 1:00 p.m.
At the Closed Landfill past the Randolph Transfer Station
Materials Accepted at the Event:
Acids, Adhesives, Aerosols, Antifreeze, Brake Fluid, Cements, Charcoal Lighters, Chlorine,
Cleaning Fluid, Degreasers, Disinfectants, Drain Cleaners, Dry Gas, Epoxies, Dyes,
Fiberglass Resins, Flea Powders, Furniture Strippers, Hair Removers, Herbicides, Insect
Repellents, Lacquers, Lubricants, Mothballs or Flakes, Nail Polish Removers, Oven
Cleaners, Oil Based Paints, Paint Removers, Paint Thinners, Permanent Solutions,
Pesticides, Photo chemicals, Rat Poisons, Rug & Upholstery Cleaners, Rust Solvents, Wood
Preservatives, Spot Removers, Toilet Bowl Cleaners, Tub and Tile Cleaners, Turpentine,
Varnish, Weed Killers, Wood Polishes, Wood Stains, Mercury containing products.
Materials NOT Accepted at the Event:
Asbestos, Automotive Paint, Automotive and Marine Batteries, Tires, Used Oil, Explosives or
Shock-Sensitive Materials, Ammunition, Radio-Active Wastes, Pathological Wastes, Infectious
Waste, Medicines, Dioxins, Compressed Gas Cylinders, Fluorescent Light tubes, Electronic
equipment, TV’s, Computers.

If you have any questions about the event or acceptable materials
please call Denise King at Casella 802-356-9094 or 802-888-2797
Check out website: www.mtalliance.org
If you want to register with CESQG please
call Krista Gloden at Clean Harbors (860)583-8917 Ext 351