Selectboard Meeting Minutes 11 December 2017

Town of Brookfield

Public Hearing: Proposed Traffic Ordinance

December 11, 2017 at 6:00 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Dawn Conant, Lew Stowell (PSAC), Stuart Edson (PSAC), Joy Kacik (PSAC), Michael Stoddard (PSAC), Betsy Hale

 

Call to Order – 6:06 p.m.

 

Mr. Kimmel gave a brief overview of the Traffic Ordinance history and the steps towards the current public hearing. Members of the Public Safety Advisory Committee were present, and provided comments:

 

• The PSAC received comments on the current version of the proposed ordinance (Revision 8), and summarized them for the Selectboard.
• Linda Kelly would like to see the speed limit in Pond Village set at 15 mph. The proposed ordinance retains the limit of 25 mph. Additional commenters were in favor of the 25 mph limit, but requested additional speed postings within the Village.
• Stowell asked if it is standard to get comments/discussion via e-mail. Mr. Benson said that comments should be submitted in writing to the Town Clerk’s Office, as stated in the hearing notice.
• Hale inquired whether the limit was supposed to be 25 all along; Mr. Edson stated that is was posted wrong at 35 mph.
• Benson mentioned that we need to prioritize where the new signs are put up first. Ms. Hale asked if Pond Village could be done first, due to public safety and the large number of people frequenting the Town Hall and young families visiting in the summer.
• Benson noted that the Town would look into potential grant money for road signs and speed warning devices, so the funding discussion will continue.
• Stowell noted that he was surprised the proposal was able to be completed within 8 sets of revisions.

 

After the Board inquired whether there were and other comments or objections to the proposed ordinance, Mr. Benson closed the public comment period.

 

A motion was made by Mr. Haggett to adopt as presented the final draft of the proposed Traffic Ordinance, Mr. Kimmel seconded. The motion was carried 3-0-0.

 

Mr. Benson stated that the Board appreciated all the hard work that the Public Safety Advisory Committee put in on this document, and the Board will look forward to further suggestions and discussion with the committee as the ordinance is implemented.

 

 

Town of Brookfield

Selectboard Meeting

December 11, 2017 at 6:30 P.M.

Town Clerk’s Office

Minutes

 

Present: John Benson (Chair), Jeff Kimmel, Cory Haggett, Dawn Conant

 

1. Call to Order – 6:30 p.m.

 

2. Adjustments to Agenda – None.

 

3. Public Comment – None, as no public at meeting.

 

4. New Business:

 

1. Highway Department:

 

1. Town Garage Property Boundary Adjustment: Mr. Benson has not seen final documents from Town Attorney Pam Stafford yet. The proposed deed agreement goes to Tom Young and the Town does not need to sign as Mr. Young is only conveying a portion of land to Brookfield. Mr. Benson approved pending receipt of final agreement for the lot line adjustment. A motion was made by Mr. Benson to accept the land transfer from Mr. Young for $1,600, Mr. Kimmel seconded; 3-0-0.
2. Road Status Inventory – Administrative Assistant Kasey Peterson reported that completion of the inventory could increase the Town’s reimbursement from FEMA projects for future disaster responses. Mr. Benson observed that the road conditions described in an inventory would likely be temporary, and likely to change with seasonal conditions. However, delaying the inventory would impact the Town’s ability to seek reimbursement, and the State will likely continue requiring paperwork as part of the stormwater management program. Mr. Benson will contact Rita Zeto (TRORC) to determine what documentation will satisfy the State for the foreseeable future. Mr. Haggett also noted that the Better Back Roads Grant is still an option.
3. Miscellaneous: Mr. Haggett reported that he did not expect Road Crew Foreman Ray Peck to attend the meeting due to an impending storm and that Mr. Peck and the Town Crew had been working on the truck bed chain issues and other items all day as part of Winter preparation.

 

1. Audit Report: deferred to next meeting.

 

1. Budget:

 

1. Town Treasurer Teresa Godfrey gave Mr. Benson fiscal year and current year budget numbers. Mr. Benson has started on the proposed budget and is awaiting further information from Town and external groups regarding budget requests for FY 2018-2019. Mr. Benson will ask Ms. Peterson to follow up with the groups.
2. The Board discussed the potential addition of an internet line at the Town Garage, including the potential benefits and whether it is really needed at this time. Another issue is the possibility of expanded fiber optic service coverage being offered throughout Brookfield by September 2018.
3. We still have not heard from the Orange County Sherriff’s Department regarding the placement of a radio repeater at the Elementary School.
4. Haggett asked about Ridge Road and any indications when contractors are going to be doing that project; to be determined.
5. Benson asked if anyone knows of any contractors/contacts that service Town vaults. There is $10,000 allocated n the budget, but we need to know if the lock is serviceable or do we need to replace the door. Mr. Haggett is going to contact a local locksmith, and he asked if the Board approves spending the money for a service call; all agreed to go ahead.

 

1. I-9 Forms:

 

We are missing a number of them from different folks (Highway Department, elected officials, Fire Department). If people want to get paid, we need these forms turned in. Mr. Benson will have Ms. Peterson follow up with remaining.

 

5. Old Business:

 

1. Approve Minutes of 27 November Meeting: Mr. Haggett made a motion to approve the meeting minutes, Mr. Kimmel seconded; 3-0-0.

 

1. WRVA/BEMTs Split – Emergency Worksheet: Mr. Benson thought that this was dealt with previously, and all parties are okay with it after discussion. The approved modified Emergency Service Zone areas would delineate the split of Town coverage by the 2 services.

 

6. Payroll/AP Warrant:

 

1.        AP and Payroll Warrants

 

Mr. Haggett made a motion to pay the warrants totaling $15,619.19. Large bills include $6,460.00 White River Valley Ambulance (ambulance); $2,400.00 Chappell Tractor Service (truck parts); $1,600.00 Mr. Thomas Young; (boundary line adjustment), Mr. Benson seconded; 3-0-0.

 

Mr. Benson amended the motion to include holding the $1,600 payment to Mr. Young until the transfer deed is received by the Town.

 

 

 

8. Other Proper Business:

 

Mr. Benson brought up the Dispatch Service Contract. The agreement encompasses the Randolph/Brookfield area, with the Orange County Sherriff.  We should have a separate agreement for Brookfield and Randolph with Sheriff Bill Bohnyak. The annual fee is $7,500 as indicated in the current budget. Mr. Benson made a motion to execute the agreement as amended, Mr. Kimmel seconded; 3-0-0. The Board will have Ms. Peterson send a copy to Sheriff Bohnyak.

 

Mr. Benson asked if any other business.  Nothing else was discussed.

 

9. Mr. Kimmel made a motion to adjourn at 7:16 p.m., Mr. Haggett seconded; 3-0-0.